NATIONAL INSTITUTE OF TECHNOLOGY KARNATAKA, SURATHKAL

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FORMS & FORMATS

Post Graduate and Research Programmes

NATIONAL INSTITUTE OF TECHNOLOGY KARNATAKA, SURATHKAL

Post : Srinivasnagar, Mangalore - 575025, India.
- 2008 Onwards –

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NITK-PG&R-Forms & Formats 2008 Page 1 of 48
 NATIONAL INSTITUTE OF TECHNOLOGY KARNATAKA, SURATHKAL
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CONTENTS
Page No.
F0.1 Course Registration Form 4

F0.2 Student’s Leave Application 5

F0.3 Course Evaluation Form for Lecture-Courses 6

F0.4 Course Evaluation Form for Practical-Courses 8

F0.5 Summary Report of Marks & Grades 9

F0.6 Report of Marks & Grades 10

F2.1 Panel Submission Form for constitution of PWEC 11

F2.2 Extension of Last Date for Submission of P.G. Project-Report / Thesis 12

F2.3 Declaration of Bonafides of the P.G. Project Work Report 13

F2.4 Certification of Acceptance of the P.G. Project Work Report 14

F2.5 PWEC Report on the Evaluation of the P.G. Project Work 15

F2.6 M.Tech.(Research)- Synopsis Submission Form 16

F2.7 MTech(Research) Thesis Submission Form 17

F2.8 MTech(Research) MTAC Panel Submission Form 18

F2.9 Report of MTAC on Research Thesis Defense/Viva-Voce Exam 19

F3.1 Ph.D/M.Tech.(Research) - RPAC Panel Submission Form 20

F3.2 Ph.D./MTech(Research) Research Proposal Submission Form 21

F3.3 Ph.D./MTech(Research) Research Progress Assessment Report 22

F3.4 Ph.D. Synopsis Submission Form 23

F3.5 Course Details and Residential Requirement 24

F3.6 List of Publications based on PhD Research Work 25

F3.7 Ph. D. DTAC Panel Submission Form (External Referees - Indian / Foreign) 26

F3.8 Ph.D. Thesis Submission Form 27

F3.9 Request for Extension of PhD/MTech (Research) Registration 28

F3.10 Permission to leave the Institute & Submit the thesis from outside 29

F3.11 Permission to leave the Institute after MTech/PhD Viva-voce (for QIP) 30

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F3.12 Change of Research Guide or Inclusion of Additional-Guide 31

F3.13 Declaration of Bonafides of the Ph.D. Research Thesis 32

F3.14 Certification of Acceptance of the Ph.D. Research Thesis 33

F3.15 Report of DTAC on Ph.D.Research Thesis Defense / Viva-Voce Exam 34

F3.16 No Dues Certificate for Ph.D./M.Tech Scholar 35

F3.17 No Dues Certificate for P.G.Student / Ph.D.Scholar (NITK-Employee) 37

F4.1 M.Tech. /M.Tech.(Research) / M.Sc. / MCA / MBA Thesis Format 38

F5.1 Ph.D. Thesis Format 43

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 NATIONAL INSTITUTE OF TECHNOLOGY KARNATAKA, SURATHKAL
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COURSE REGISTRATION FORM
Course Code: Course Title: (L-T-P)Credits:

Course Category : BSc / Esc / HSc / Pc / Ele/ MP/ MLC / ?

Course Instructor(s): Teaching Dept.:

Semester/Session & Year :

A/
Branch/

Approval /
Remarks
D/
Sl.No Register No. Name of the student Program/ Student’s Signature
cU/
Specialty
W

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20

A: Add; D: Drop; U: Audit; cU: Credit-to-Audit/Audit-to-Credit Conversion; W: Withdrawal;

BSc: Basic Science Core; ESc: Engineering Science Core; HSc: Humanities & Social Sciences Core;
Pc: Programme Core; Ele: Elective; MP: Major Project; MLC: Mandatory Learning Course;
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Recommended Accepted Approved

Faculty Advisor Course Instructor(s) Chairman-DUGC/DPGC/DRPC

Name & Signature Name & Signature Signature with Date
with Date with Date & Dept-Seal

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 NATIONAL INSTITUTE OF TECHNOLOGY KARNATAKA, SURATHKAL
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STUDENT’S LEAVE APPLICATION
Name of the Student :

Reg. No./Admission-No./Roll-No.:

Programme / Branch / Semester / Class :

Period of Absence : From: To:

: Number-of-days of Leave =

Nature of Leave : Casual-Leave / Medical-Leave /

special permission to attend -
Sports/Cultural-meet/Conference, etc.

Reason for Leave-of-Absence :

Supporting Documents Attached :

Signature of Student :
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Number of days of Leave : already-availed | being-applied-now | still-available(un-availed)
: | |
: | |

Forwarded by Faculty Advisor :

Remarks by Chairman :
(DUGC/DPGC/DRPC)

Recommendation : Approval / No-approval

Signature of the Recommending Authority :

with Date :

Decision : Approved / No-approved

Signature of the Approving Authority :

with Date :
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NOTE:
(i) Chairman DUGC/DPGC/DRPC can approve the leave upto 14 days.

(ii) If the leave is for more than 14 days, the leave application shall be forwarded to
Dean(AA) / Associate-Deans for approval.

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 NATIONAL INSTITUTE OF TECHNOLOGY KARNATAKA, SURATHKAL
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Course Evaluation Form for Lecture-Courses
The objective of this form is to obtain feedback from the students so that the course could be further improved.

Course Number & Course Title: Semester/Session & Year:

Course Instructor’s Name: Department:

Your performance in the course so far (please circle one): Top 25% / Next 25% / Below 50%

( mark ‘ X’ in the appropriate box)

Course Organisation Range 5 4 3 2 1 Range

1. Objectives and plan of the course were specified Very clearly very poorly

2. Coverage and depth of course plan was Excellent very poor

3. The topics provided new knowledge Mostly Hardly

4. Prescribed reading material was available Mostly Hardly

Presentation and Interaction Range 5 4 3 2 1 Range

In terms of organization, clarity and presentation of

1. Excellent Poor
fundamental concepts, the lectures were
Instructor’s oral presentation in terms of audibility and
2. Excellent Poor
articulation was
Instructor’s blackboard (or overhead) presentation in
3. Excellent Poor
terms of organization and legibility was
Encouragement given by the instructor to think and
4. Excellent Poor
reason, logically and objectively was
5. Instructor’s responses to questions asked in class were Clear Vague
The availability and approachability of the Instructor
6. Excellent Poor
outside class hours were

7. Instructor’s attitude towards teaching of this course was Enthusiastic Indifferent

8. The overall quality of teaching in this course was Outstanding Poor

Examinations / Tests Range 5 4 3 2 1 Range

1. The tests reflected the course plan Very closely Poorly

2. Rather than rote learning, understanding was tested Thoroughly Hardly

3. Examinations were of appropriate level/length Always Rarely

4. Answer scripts were promptly checked and returned Always Rarely

5. The grading was fair and transparent Mostly Rarely

6. The evaluations helped in understanding the subject better Always Rarely

OVERALL RATING : Excellent Poor

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Course Evaluation Form for Lectures page - 2/2 -

General Comments:

• In addition to the class hours, how many hours per week did you put in for this course?

• The work load in this course in comparison to other courses of this semester was:
very little / just right / too heavy

• In relation to the general level of understanding of the class, the level of lectures was:
too low / just right / too high

• Were the lectures held regularly and on time?

• If the course had a self study component (such as assignment, seminars, small projects and literature
survey) comment on how it helped /inspired you to learn/probe further.

• What did you like/dislike most about this course?

• Would you rate this course as one of the five best courses you have had so far? Yes / No
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If you have any other comments not covered by this questionnaire, please write below:

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If there is any Instructor designed feedback question, please write the response below:

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Course Evaluation Form for Practical-Courses
The objective of this form is to obtain feedback from the students so that the practical sessions can be further improved.

Course Number & Course Title: Semester/Session & Year:

Course Instructor’s Name: Department:

Your performance in the course so far (please circle one): Top 25% / Next 25% / Below 50%

( mark ‘ X’ in the appropriate box)

Presentation and Interaction Range 5 4 3 2 1 Range

1. The Experiments provided new insights Always Rarely

2. Methodical and systematic work was emphasized Always Rarely

3. Handouts/laboratory manuals were available in advance Always Never

4. Your preparation before going to laboratory was Excellent Poor

5. Instructor’s feedback on your report was prompt Often Rarely

6. Instructor’s feedback on your report was useful Often Rarely

During the practical sessions, your interaction with the

7.
instructor was useful Often Rarely
Availability and approachability of the Instructor
8.
outside class hours was (respond, if applicable) Excellent Poor
Encouragement given by the Instructor to think and be
9.
creative was Excellent Poor

OVERALL RATING : Excellent Poor

Additional Comments:

If you have any other comments not covered by this questionnaire, please write below:

If there is any Instructor designed feedback question, please write the response below:

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 NATIONAL INSTITUTE OF TECHNOLOGY KARNATAKA, SURATHKAL
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SUMMARY REPORT OF MARKS and GRADES

Semester/Session & Year :

Course Number : Course Title : (L-T-P) Credits:

Name of the Instructor: Department:

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CLASS PERFORMANCE DISTRIBUTION STATISTICS
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Class – Size (No. of students) =
Class – Max. Mark (Xmax) =
Class - Min. Marks (Xmin) =
Class – Mean Marks (µ) =
Standard – Deviation (σ) =
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A detailed Histogram of the Raw-Scores data is attached.

Grades Cutoff Marks % Number of Students

AA =>
AB =>
BB =>
BC =>
CC =>
CD =>
DD =>
FF <=
FA Attendance less than 75%

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Course-Instructor(s) Secretary-DUGC/DPGC/DRPC Chairman-DUGC/DPGC/DRPC

Name & Signature Name & Signature Signature with Date
with Date with Date & Dept-Seal

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REPORT of MARKS and GRADES

Semester/Session & Year :

Course Number : Course Title : (L-T-P) Credits :

Course Category : BSc / Esc / HSc / Pc / Ele / MP / MLC / ?

Name of the Instructor : Department :

SL.No. Reg. No. Name %Marks Letter-Grade

1.
2.
3
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.

BSc: Basic Science Core; ESc: Engineering Science Core; HSc: Humanities & Social Sciences Core;
Pc: Programme Core; Ele: Elective; MP: Major Project; MLC: Mandatory Learning Course
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Course-Instructor(s) Secretary-DUGC/DPGC/DRPC Chairman-DUGC/DPGC/DRPC

Name & Signature Name & Signature Signature with Date
with Date with Date & Dept-Seal

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 NATIONAL INSTITUTE OF TECHNOLOGY KARNATAKA, SURATHKAL
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Panel Submission Form for constitution of PWEC
[DPGC → Dean (AA)]

Department :

Programme : MTech / MCA. / MSc / MBA

Specialisation:

Name and Reg. No. of the

Sl. PWEC Chairperson PWEC Members
student
No.
1. (a) Guide:

(b)
2. (a) Guide:

(b)
3. (a) Guide:

(b)
4. (a) Guide:

(b)
5. (a) Guide:

(b)

(Please note that the Chairperson of PWEC shall be different from the Project Guide)

Secretary-DPGC Chairman-DPGC
Name & Signature, with Date Name & Signature, Date & Seal
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[Approval]

Associate Dean (PG&R) Dean (AA)

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NITK-PG&R-Forms & Formats 2008 Page 11 of 48
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Request for Extension of Last Date for Submission of P.G. Project-Report / Thesis
[Student→ Guide → DPGC Chairperson → Dean (AA)]
Part I [To be filled-in by the Student]
Name: Register No. :
Date of Joining:
Department & Programme:
Name of Guide:
The last date currently specified:
Reasons for requesting the extension of time for submitting the project report/thesis:

Expected date of submission:

Declaration: I agree to pay the applicable fees for late submission as per the
Institute Rules (semester fees as applicable to the degree programme).
Signature of the Student, with Date:

Part II [To be filled-in by the Guide]

Comments by the Guide:

Name: Signature: Date:

Part III [To be filled-in by the DPGC Chairperson]
Recommended / not-Recommended for extension of date for Report/Thesis submission.

Chairperson-DPGC
(Name & Signature, Date & Seal)
Part IV [To be filled-in by the Dean (AA)]
Extension is (1) not granted (reason: )
(2) granted and the extended last date for submission of the
project-report/thesis by the above student is___________________

Associate Dean (PG&R) Dean (AA)

Note: After getting the permission from the Dean, the student shall pay the applicable fees, if any, to the cash section and submit this
form to the Examination Section along with the fee receipt.
If the student has already completed the maximum duration for complying the degree requirement from the date of registration of
first semester, as per the Regulations, no more extensions shall be permitted.

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 NATIONAL INSTITUTE OF TECHNOLOGY KARNATAKA, SURATHKAL
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DECLARATION
by the P.G. (M.Tech /M.Tech(Research)/ MCA / MSc / MBA) Student

I hereby declare that the Report of the P.G. Project Work entitled

………………………………………………………………………………………………

………………………………………………………………………………………………

………………………………………………………………………………………………

which is being submitted to the National Institute of Technology

Karnataka Surathkal, in partial fulfillment of the requirements for the

award of the Degree of Master of …………………………………………… …

………………………………………………………………………………………………

in the department of ………………………………………………………………… , is

a bonafide report of the work carried out by me. The material contained in

this Report has not been submitted to any University or Institution for the

award of any degree.

…………………………………………………………………………
(Register Number, Name & Signature of the Student)

Department of ……………………………………………………

Place: NITK, SURATHKAL

Date:

Declaration to be signed by the student and incorporated as part of the P.G. Project Work Report

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CERTIFICATE

This is to certify that the P.G. Project Work Report entitled …………

…………………………………………………………………………………………………

…………………………………………………………………………………………………

submitted by …………………………………………………………………………… ,

(Register Number: …………………………) as the record of the work carried

out by him/her, is accepted as the P.G. Project Work Report submission in

partial fulfillment of the requirements for the award of degree of

Master of……………………………………………………………………………………

………………………………………………………………………………………………….

in the Department of………………………………………………………………………

External Guide (if any) Internal Guide

(Name and Signature (Name and Signature
with Date and Seal) with Date and Seal)

Chairman - DPGC
(Signature with Date and Seal)

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PWEC Report on P.G. Project Work Evaluation

[PWEC → DPGC → Dean (AA)]

Part I [To be filled-in by the PWEC]

Name of the student : Register No.:

Programme : M.Tech. / M.C.A. / MSc / MBA

Specialization :
Name of Project Guide(s) :
Title of Major Project :

Date of open seminar & viva-voce examination:

Decision of PWEC : (1) Project Report is acceptable and the letter grade is ______
(2) Project Report has to be resubmitted.
(3) Project Report is not acceptable and the letter grade is “FF”.
(If the Report is not acceptable or if resubmission is required,
specific reasons must be furnished by the PWEC, separately)

Names & Signatures of PWEC chairperson & all the Members:

Name Signature

1.

2.

3.

Date:
Part II [To be filled-in by the DPGC]
The Project Work Evaluation Report by the PWEC is being forwarded to the Exam.
Section.

Secretary-DPGC Chairman-DPGC
(Name & Signature, with Date) (Name & Signature, Date & Seal)

Note: The completed form (along with the photo copy of the cover page of the Project Report,
where the Title and the name of the student are printed) has to be submitted,
in a sealed envelope, to the Office of the Dean (AA).

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 NATIONAL INSTITUTE OF TECHNOLOGY KARNATAKA, SURATHKAL
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M.Tech (Research) Synopsis Submission Form
[MTech(Research) Scholar → Guide → RPAC → DRPC → . . . → Dean(AA)]
[To be filled-in by the MTech(Research) Scholar]
Name of the Scholar: Register No. :

Department: Date of joining:

Name of research Guide(s):

Title of MTech(Research) Synopsis:

Signature of the Scholar, with date:

[Recommendation by RPAC]
Total course credits earned (must be at least 12): CGPA (must be at least 5.50):
(above requirements are applicable for students under credit system)
Date of Pre-Synopsis Seminar: Date of RPAC meeting:
Decision of RPAC: The research progress is acceptable / not-acceptable
for submission of Synopsis of MTech(Research) Thesis.
(for non-acceptance, specific reasons must be enclosed)
Names & Signatures of RPAC members:
(1)

(2)

(3)
[Forwarding by DRPC]
The MTech(Research). Synopsis, along with the RPAC recommendations, is being forwarded to the/Dean(AA).

Secretary-DRPC Date Chairman-DRPC

[Verification of Records]
The Records were verified and found to be in order.

Supdt. (Exam Section) DR (Academic)

[Approval]
The MTech(Research) Synopsis has been received and is accepted / not-accepted for evaluation.

Associate Dean (PG&R) Dean (AA)

Note: The following documents must be enclosed:
1. Six printed copies and ONE soft copy of the Synopsis.
2 . Details of the courses studied
3. Certificate regarding residential requirement by the guide and HOD ( for external registrants).

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 NATIONAL INSTITUTE OF TECHNOLOGY KARNATAKA, SURATHKAL
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MTech. (Research) Thesis Submission Form
[MTech(Research) Scholar → Guide → DRPC → . . . → Dean(AA)]

[To be filled-in by the MTech(Research) Scholar]

Name of the Scholar: Register No. :

Department: Date of joining:

Date of Synopsis submission:

Name of Research Guide(s):

Title of MTech(Research) Thesis:

Signature of the Scholar, with Date:

[Recommendation by Research Guide]
I/We authorize the above scholar to submit the MTech(Research) Thesis.
Name(s) of Guide(s) Signature Date

[Forwarding by DRPC]
The MTech(Research) Thesis is being forwarded to the Dean(AA).

Secretary-DRPC Date Chairman-DRPC

[Verification of Records]
The Records were verified and found to be in order.

Supdt. (Exam Section) DR (Academic)

[Approval]
The MTech(Research) Thesis has been received and accepted / not-accepted for evaluation.

Associate Dean (PG&R) Dean (AA)

Note: The following documents must be enclosed:

1. Two printed copies and one soft-copy (CD) of the thesis
2. No Dues Certificate

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 NATIONAL INSTITUTE OF TECHNOLOGY KARNATAKA, SURATHKAL
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C O N F I D E N T I A L
M.Tech. (Research) – MTAC Panel Submission Form
INTERNAL/EXTERNAL REFEREES
[Guide → DRPC → . . . (in sealed cover) . . .→ Dean(AA)]

Name of the Scholar: Register No. :

Department: Date of joining:
Name of Research Guide(s):
Title of the Thesis:

Panel of External Referees : Name, Address and Contact Details

(1)

(2)

(3)

(4)

(5)

(6)

Signature(s) of Research Guide(s) with Date

Secretary-DRPC Date Chairman-DRPC

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Report of MTAC on M.Tech.(Research) Thesis Defense / Viva-Voce Exam

[M.Tech (Research) student → Guide → MTAC → . . . (in sealed cover) . . . → Dean (AA)]

[To be filled-in by the M.Tech.(Research) Scholar]

Name of the Scholar: Register No. :

Department: Date of Joining:

Name of Research Guide(s):

Title of Research Thesis:

Signature of the Scholar, with Date:

[Recommendation by MTAC]
Date of Thesis Defense/Viva-Voce Exam:
Date of MTAC meeting:
Decision of MTAC: The Research Thesis is satisfactory / not-satisfactory
(if not satisfactory, specific reasons must be furnished separately)
Names & Signatures of MTAC members:

(1)

(2)

(3)

(4)

(5)

(6)

[Approval]

Dean(AA)

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Ph.D/M.Tech.(Research) - RPAC Panel Submission Form
[Guide → RPAC → DRPC → . . . → Dean-AA]

[To be filled-in by the PhD/MTech.(Research) Scholar]

Name of the Scholar: Register No. :
Department: Date of joining:
Name of Research Guide(s):
Research Area:

Signature of the Scholar, with Date:

[Panel Proposed by the Research Guide]
Panel for RPAC from within the Division
(1)
(2)
(3)

Panel for RPAC from outside the Division

(1)
(2)
(3)

Note: Guide(s) have obtained the consent of the faculty before forwarding their names for RPAC panel.

Signature(s) of Research Guide(s)

[Forwarding by the DRPC]

Secretary-DRPC Date Chairman-DRPC

[Verification of Records]
The Records were verified and found to be in order.

Supdt. (Exam Section) DR (Academic)

[Approval]

Associate Dean (PG&R) Dean (AA)

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 NATIONAL INSTITUTE OF TECHNOLOGY KARNATAKA, SURATHKAL
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Ph.D./MTech(Research) Research Proposal Submission Form
[PhD/MTech.(Research) Scholar → Guide → RPAC → DRPC → . . . → Dean-AA]

[To be filled-in by the PhD/MTech(Research) Scholar]

Name of the Scholar: Register No. :

Department: Date of joining:

Name of Research Guide(s):

Title of Research Proposal:

Signature of the Scholar, with Date:

[Recommendation by the RPAC]
Date of receiving the Research Proposal:
Date of Open Seminar: Date of RPAC meeting:

Decision of RPAC: The research proposal is acceptable / not-acceptable

(if not acceptable, specific reasons must be furnished separately)
Names & Signatures of RPAC members:
(1)

(2)

(3)

[Forwarding by the DRPC]

The research proposal, along with the RPAC recommendations, is being forwarded to the Dean(AA).

Secretary-DRPC Date Chairman-DRPC

[Verification of Records]
The Records were verified and found to be in order.

Supdt. (Exam Section) DR (Academic)

[Approval]
Research Proposal is approved / not-approved.

Associate Dean (PG&R) Dean (AA)

Note: (1) The details of research proposal such as literature survey, problem identification, state of the art technology,
detailed plan of research work etc. must be attached as an annexure in a bound form.
(2) The detailed observations of RPAC may also be attached.

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Ph.D./M.Tech.(Research) Research Progress Assessment Report
[PhD/MTech(Research) Scholar → Guide → RPAC → DRPC → . . . → Dean-AA]

[To be filled-in by the PhD/MTech(Research) Scholar]

Name of the Scholar: Register No. :

Department: Date of Joining:

Name of Research Guide(s):

Title of Research Report:

Signature of the Scholar, with Date:

[Recommendation by RPAC]
Date of receiving the Research Report:

Date of Open Seminar: Date of RPAC meeting:

Decision of RPAC: The research progress is satisfactory / not-satisfactory

(if not satisfactory, specific reasons must be furnished separately)
Names & Signatures of RPAC members:
(1)

(2)

(3)

[Forwarding by the DRPC]

The research progress assessment report is being forwarded to the Dean(AA).

Secretary-DRPC Date Chairman-DRPC

[Verification of Records]
The Records were verified and found to be in order.

Supdt. (Exam Section) DR (Academic)

[Approval]

Associate Dean (PG&R) Dean (AA)

Note: (1) The detailed observations of RPAC, if any, may be attached.
(2) Research Progress Assessment shall be conducted on a half-yearly basis for M Tech (R) scholars and for
research scholars beyond four years.
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Ph.D. Synopsis Submission Form
[PhD Scholar → Guide → RPAC → DRPC → . . . → Director]
[To be filled-in by the PhD Scholar]
Name of the Scholar: Register No. :

Department: Date of joining:

Name of research Guide(s):

Title of PhDSynopsis:

Signature of the Scholar, with date:

[Recommendation by RPAC]
Total course credits earned (must be at least 12): CGPA (must be at least 5.50):
(above requirements are applicable for students under credit system)
Date of Pre-Synopsis Seminar: Date of RPAC meeting:
Decision of RPAC: The research progress is acceptable / not-acceptable
for submission of Synopsis of PhD Thesis.
(for non-acceptance, specific reasons must be enclosed)
Names & Signatures of RPAC members:
(1)

(2)

(3)
[Forwarding by DRPC]
The Ph.D. Synopsis, along with the RPAC recommendations, is being forwarded to the Director.

Secretary-DRPC Date Chairman-DRPC

[Verification of Records]
The Records were verified and found to be in order.

Supdt. (Exam Section) DR (Academic)

[Approval]
The Ph.D. Synopsis has been received and is accepted / not-accepted for evaluation.

Associate Dean (PG&R) Dean (AA) Director

Note: The following documents must be enclosed:
2. Six printed copies and ONE soft copy of the Synopsis.
3. Declaration by the Research Scholar [refer : Regulations–PG&R(PhD), Section5.4.4(b)]
4. List of papers presented/published/accepted for publication or presentation,
in the prescribed format, and reprints of those papers.
5. Details of the courses studied
6. .Certificate regarding residential requirement by the guide and HOD (for external registrants).

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Ph.D./M.Tech.(Research)Course Details and Residential Requirement
[PhD/MTech(Research) Scholar → Guide → RPAC → DRPC → . . . → Dean-AA]

[To be filled-in by the PhD/MTech(Research) Scholar]

Name of the Scholar: Register No. :

Department: Date of Joining:

Name of Research Guide(s):

Title of Research Report:

Signature of the Scholar, with Date:

1. Courses studied
Sl. No. Semester, Course code Course Title Grade
year

2. Residential period (for External Registrants)

From: To:

[Forwarding by the DRPC]

Secretary-DRPC Date Chairman-DRPC

[Verification of Records]
The Records were verified and found to be in order.

Supdt. (Exam Section) DR (Academic)

[Approval]

Associate Dean (PG&R) Dean (AA)

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List of Publications based on PhD Research Work

[to be filled-in by the Research Scholar and to be enclosed with Synopsis Submission Form]

Authors (in the same order as in Name of the

Sl. Month & Year of
Title of the paper the paper. Underline the Journal/ Conference/ Category *
No. Publication
Research Scholar’s name) Symposium, Vol., No., Pages

* Category: 1 : Journal paper, full paper reviewed 2 : Journal paper, Abstract reviewed
3 : Conference/Symposium paper, full paper reviewed 4 : Conference/Symposium paper, abstract reviewed
5 : others (including papers in Workshops, NITK Research Bulletins, Short notes etc.)
( If the paper has been accepted for publication but yet to be published, the supporting documents must be attached.)

Research Scholar Research Guide

Name & Signature, with Date Name & Signature, with Date

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C O N F I D E N T I A L
Ph.D. - DTAC Panel Submission Form
EXTERNAL REFEREES ( Indian / Foreign )
[Guide → DRPC → . . . (in sealed cover) . . .→ Director]

Name of the Scholar: Register No. :

Department: Date of joining:
Name of Research Guide(s):
Title of the Ph.D. Thesis:

Panel of External Referees ( Indian / Foreign ): Name, Address and Contact Details
(1)

(2)

(3)

(4)

(5)

Signature(s) of Research Guide(s) with Date

Secretary-DRPC Date Chairman-DRPC

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Ph.D. Thesis Submission Form
[PhD Scholar → Guide → DRPC → . . . → Director]

[To be filled-in by the PhD Scholar]

Name of the Scholar: Register No. :

Department: Date of joining:

Date of Synopsis submission:

Name of Research Guide(s):

Title of PhD Thesis:

Signature of the Scholar, with Date:

[Recommendation by Research Guide]
I/We authorize the above scholar to submit the Ph.D. Thesis.
Name(s) of Guide(s) Signature Date

[Forwarding by DRPC]
The Ph.D. Thesis is being forwarded to the Director.

Secretary-DRPC Date Chairman-DRPC

[Verification of Records]
The Records were verified and found to be in order.

Supdt. (Exam Section) DR (Academic)

[Approval]
The PhD Thesis has been received and accepted / not-accepted for evaluation.

Associate Dean (PG&R) Dean (AA) Director

Note: The following documents must be enclosed:

1. Two printed copies and one soft-copy (CD) of the thesis
2. No Dues Certificate
3. Details on the Research Publications in the prescribed format with Reprints/Acceptance letter from the
Journal editor

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Request for extension of PhD/MTech(Research) Registration
[PhD/MTech(Research) Scholar → Guide → DRPC → . . . → Dean-AA]

[To be filled-in by the PhD/MTech(Research) Scholar]

Name of the Scholar: Register No. :

Department: Date of Joining:

Name of Research Guide(s):

Currently specified last date:

Reasons for requesting the extension of Registration:

Declaration: I agree to pay the applicable fees as per the Institute Rules -
(semester fees as applicable).

Signature of the Scholar, with Date:

[Comments by the Research Guide, who is the Chairperson of RPAC]
Comments:

Name(s) and Signature(s) with Date

[Recommendation by the DRPC]

Recommended / not-Recommended for extension of registration.

Secretary-DRPC Date Chairman-DRPC

[Verification of Records]
The Records were verified and found to be in order.

Supdt. (Exam Section) DR (Academic)

[Approval]
Extension is (1) not granted (reason: )
(2) granted and the extended last date is _________________________________

Associate Dean (PG&R) Dean (AA)

Note: (1) At a stretch, extension of six months (i.e., one semester) may be approved.
(2) The scholar has to pay the applicable semester fees to the cash section after the extension is approved.
(3) If the scholar has already completed the maximum duration for complying the degree requirement from the
date of registration of first semester, as per the Regulations, no more extensions shall be permitted.

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Request for permission to leave the Institute & Submit the thesis from outside
[PhD Scholar → Guide → DRPC → . . . → Dean-AA]

[To be filled-in by the PhD Scholar]

Name of the Scholar: Register No. :

Department: Date of Joining:

Name of Research Guide(s):

Reasons for requesting the permission to leave the institute and submit the thesis from outside:

Declaration: I agree to submit the thesis within the SIX months, from the date of submission of Synopsis.

Signature of the Scholar, with Date:

[Comments by the Research Guide, who is the Chairperson of RPAC]
Comments:

Name(s) and Signature(s) with Date

[Recommendation by the DRPC]
Recommended / not-Recommended
(If not recommended, the reasons must be specified below)

Secretary-DRPC Date Chairman-DRPC

[Verification of Records]
The Records were verified and found to be in order.

Supdt. (Exam Section) DR (Academic)

[Approval]
Permission is (1) not granted (reason: )
(2) granted to leave the Institute and submit the thesis from outside, within
the stipulated period of SIX months from the date of synopsis submission.

Associate Dean (PG&R) Dean (AA)

Note: Only the scholars who have submitted the synopsis / completed significant research work as reported by DRPC
are eligible to apply for such permission.

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Request for permission to leave the Institute after M.Tech./Ph.D. Viva-voce(For QIP)
[PhD Scholar → Guide → DRPC → . . . → Dean-AA]

[To be filled-in by the PhD Scholar]

Name of the Scholar: Register No. :

Department: Date of Joining:

Name of Research Guide(s):

Title of M.Tech/Ph.D. Thesis :

Declaration: I have cleared all the Institute/Hostel dues pending against me.

Signature of the Scholar, with Date:

[Recommendation by the Research Guide]

Date of M.Tech./Ph.D. viva-voce : Date of Relief sought:

Name(s) and Signature(s) with Date

[Recommendation by the DRPC]
Recommended / not-Recommended.
(If not recommended, the reasons must be specified below)

Secretary-DRPC Date Chairman-DRPC

[Verification of Records]
The Records were verified and no dues are pending against the candidate.

Supdt. (Exam Section) DR (Academic)

[Approval]
Permission is (1) not granted (reason: )
(2) granted to leave the Institute from the above specified date

Associate Dean (PG&R) Dean (AA)

Note : Copy of ‘No Dues’ certificate to be enclosed

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Request For Change of Research Guide or Inclusion of Additional-Guide
[PhD Scholar → Guide(s) → RPAC → DRPC → . . . → Dean-AA]

[To be filled-in by the PhD Scholar]

Name of the Scholar: Register No. :

Department: Date of joining:

Research Area:

Name of present Research Guide:

Name of present Additional-Guide (if any):

Reasons for requesting change of Research Guide OR inclusion of Additional-Guide:
(to be stated clearly by the present Guide and/or additional-Guide if any)

Signature(s) of Research Guide(s) and Additional-Guide (if any)

Name Signature Date
Ph.D. Scholar :

Present Research Guide :

Present Additional-Guide :

Proposed Research Guide :

Proposed Additional-Guide :

[Forwarding by the DRPC]

Secretary-DRPC Date Chairman-DRPC

[Verification of Records]
The Records were verified and found to be in order.

Supdt. (Exam Section) DR (Academic)

[Approval]

Associate Dean (PG&R) Dean (AA)

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DECLARATION

by the Ph.D. Research Scholar

I hereby declare that the Research Thesis/Synopsis entitled

………………………………………………………………………………………………...

………………………………………………………………………………………………...

……………………………………………………………………………………… ... …...

Which is being submitted to the National Institute of Technology

Karnataka, Surathkal in partial fulfillment of the requirements for

the award of the Degree of Doctor of Philosophy in

…………………...………………………………………………... ... ... ... ... ... ... ...

………………………………………………………………………... ... …………………

is a bonafide report of the research work carried out by me. The material

contained in this Research Thesis/Synopsis has not been submitted to any

University or Institution for the award of any degree.

……………………………………………………………………………………
(Register Number, Name & Signature of the Research Scholar)

Department of ……………………………………………………

Place: NITK-Surathkal
Date:

Note: Declaration to be signed by the Scholar and incorporated as part of the Ph.D. Research Thesis
/Synopsis

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CERTIFICATE

This is to certify that the Research Thesis/Synopsis entitled …………

…………………………………………………………………………………………………

…………………………………………………………………………………………………

…………………………………………………………………………………………………

…………………………………………………………………………………………………

submitted by ……………………………………………………………………………,

(Register Number: ……………... ... ... ... ... ……) as the record of the

research work carried out by him/her, is accepted as the Research

Thesis/Synopsis submission in partial fulfillment of the requirements

for the award of degree of Doctor of Philosophy.

Research Guide(s)
(Name and Signature
with Date and Seal)

Chairman - DRPC
(Signature with Date and Seal)

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Report of DTAC on Ph.D. Research Thesis Defense / Viva-Voce Exam

[PhD Scholar → Guide → DTAC → . . . (in sealed cover) . . . → Director]

[To be filled-in by the PhD Scholar]

Name of the Scholar: Register No. :

Department: Date of Joining:

Name of Research Guide(s):

Title of Research Thesis:

Signature of the Scholar, with Date:

[Recommendation by DTAC]
Date of Thesis Defense/Viva-Voce Exam:
Date of DTAC meeting:
Decision of DTAC: The Research Thesis is satisfactory / not-satisfactory
(if not satisfactory, specific reasons must be furnished separately)
Names & Signatures of DTAC members:

(1)

(2)

(3)

(4)

(5)

(6)

[Approval]

Director

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NO DUES CERTIFICATE
[for PhD/MTech Scholars]
Page – 1 / 2 -
Part I [To be filled-in by the Scholar]
Name of the Scholar: Register No. :
Department: Date of joining:
Name of research Guide(s):

Declaration
I hereby declare that in the event of any money being found due from me at a later date, I shall
refund the same to the Institution without any loss of time.

Signature of the Scholar, with date:

Part II
Certified that no amount is due from the scholar :

(1) Department of _____________________________ Head of the Department

(Signature with date and seal)

(2) Library Librarian

(Signature with date and seal)

(3) Hostel Hostel Superintendent

(Signature with date and seal)

(4) Central Computer Centre Systems Manager

(Signature with date and seal)

(5) Games & Sports Physical Director

(Signature with date and seal)

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NO DUES CERTIFICATE
[for PhD/MTech Scholars]
Page – 2 / 2 -

(6) Students’ Aid Fund Section Superintendent

(Signature with date and seal)

(7) Dispensary/Health Centre RMO

(Signature with date and seal)

(8) Cash Section Cashier

(Signature with date and seal)

(9) Accounts – I Section Superintendent

(Signature with date and seal)

(10) Admission Section Superintendent (Admission Section)

(Signature with date and seal)

(11) Exam Section: Superintendent (Exam-Section)

(Signature with date and seal)

Based on certifications as above, it is hereby certified that no amount is due from the
research scholar.

Dy. Registrar (Academic)

(Signature with date and seal)

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NO DUES CERIFICATE
[for Internal registrants- PG/PhD Scholars who are regular employees of NITK]

Part I (To be filled-in by the Scholar)

Name of the Scholar: Register No. :
Department: Date of Joining:

Name of Research Guide(s):

Declaration
I hereby declare that in the event of any money being found due from me at a later date,
I shall refund the same to the Institution without any loss of time.

Signature of the Scholar, with date:

Part II
Certified that no amount is due from the scholar.

Superintendent (Accounts I)
(Signature with date and seal)
Part III
Certified that no amount is due from the scholar.

Superintendent (Exam-Section)
(Signature with date and seal)
Part IV
Based on certifications from the Accounts Section & Exam Section,
it is hereby certified that no amount is due from the scholar.

Dy Registrar (Academic)
(Signature with date and seal)
Note: The Superintendents of the Accounts Section and Examination Section shall certify only after confirming that no
amount is due from the scholar and that he/she has paid all the fees such as tuition fees and all other applicable
fees and charges of the PG/PhD programme.

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M.Tech. / M.Tech.(Research) / M.Sc. / MCA / MBA THESIS FORMAT

1.PRESENTATION

1.1 Precision and Consistency: Every effort must be made to avoid unwarranted repetitions,
padding with irrelevant material. Further, the thesis must be self consistent in the use of symbols,
abbreviations, spellings and punctuation. Once chosen, the same must be used throughout. Also, the
pattern of presentation must be uniform in every detail right through the thesis. Above all, previous
work must be clearly demarcated from that of the candidate. It is recommended that the thesis must
be as brief and precise to the point.
1.2 Chapters: The basic material of the thesis shall be presented in the form of chapters, each
carrying an appropriate and specific title which must convey the scope of its content. A separate
chapter on Review of Literature is not mandatory. The chapters will be serially numbered using
Arabic numericals.
1.3 Introduction: The first chapter shall be titled as Introduction which will (a) introduce the
research problem presenting the current state of relevant knowledge (b) define the scope and
objectives of the investigation and (c) describe the contents of the thesis preferably chapter-wise.
1.4 Last Chapter : It is strongly recommended, but not made obligatory that the last chapter of the
thesis, or each part be devoted to conclusions and to highlight the specific contributions made along
with the scope for further research. The summary of the work may also be combined with the
conclusions.
1.5 Appendixes : It is important that the presentation must ensure utmost continuity in the
theoretical discussions, in the description of experimental results and in their interpretations. Hence,
lengthy derivations and voluminous tables, charts and figures which are likely to disturb the smooth
flow for the reader must be presented in the appendixes.
1.6 Bio – Data: Contact address, qualification and list of publications
2. SEQUENCE
2.1 Title Sheet : The title sheet shall be the first page and it shall conform to the specimen.
2.2 Declaration: The declaration by the student as per specified format.
2.3 Certificate : The certification by the guide and the chairman, DPGC as per specified format.
2.4 Acknowledgement : The acknowledgement by the candidate for successfully carrying out the
project work.
2.5 Abstract : It is the condensed version of the thesis, useful for documentation purpose. It should
contain aim of the work, methods used, important results obtained and major conclusions. The
write up should be self contained and list of references need not be there. The abstract should
occupy maximum one page in A-4 size, typed in one-and-half space. The bottom line should
contain key words which could be used for documentation.

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2.6 Contents : The content shall follow the abstract and indicate the page numbers of the chapters,
sections, sub-sections, appendixes and references. The numbers and titles of all the items must be
clearly entered with the page numbers against them. It is not necessary to give separate lists of
figures, tables etc.
2.7 Nomenclature : Nomenclature will follow the contents. Its purpose will be to define all the
symbols, abbreviations, Greek or Latin letters, superscripts etc.
2.8 The Chapters : The chapter 1- Introduction shall follow the previous item. Chapter 2 and the
subsequent chapters will follow in the usual sequence.
2.9 References : References shall follow the last chapter or the appendixes, if there are any.
Research papers, reviews, treaties, web sources and books shall be listed therein in the alphabetical
order. The text citation appears where the material to be cited is presented. They will be placed
within the brackets appropriately in the text citing the author name and the year without a comma in
between. Use the first author’s name followed by “et al.” in citations for publications with three or
more authors. When the researcher is part of the sentence, only the year need to be put inside the
brackets. A quick guide to common types of referenced material is as follows:
Journal References
Include year, volume, issue and page numbers
Stahl, D.C., Wolfe, R.W. and Begel, M. (2004). “Improved analysis of timber rivet connections.”
J.Struct. Eng., 130(8), 1272-1279.
Books
Include author, book title, publisher, the publisher’s location and chapter title and inclusive of page
numbers (if applicable)
Zadeh, L.A.(1981). “ Possibility theory and soft data analysis.” Mathematical frontiers of the social
and policy sciences, L. Cobb and R.M. Tharall, eds., Westview, Boulder, Colo., 69-129.
Cotton, F.A. (2003). Chemical applications of group theory, McMilan, London.
Conference Proceedings and Symposiums
Include the sponsor of the conference or publisher of the proceedings and the location-city and state
or city and country.
Garrett, D.L. (2003). “ Coupled analysis of floating production systems.” Proc., Int. Symp. on Deep
Mooring Systems, ASCE, Reston, Va., 152-167.
Reports
Same as for books, as above. For reports authored by institutions: spell out institution acronym on
first use and follow with acronym in parentheses, if applicable. If subsequent references were also
authored by that same institution, use only the acronym. For reports authored persons, include the
full institution name and its location.

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Web Pages
Include author, copyright date, title of “page”, web address and date on which the material was
downloaded.
Burkha, L.P. (1993). “ A hypertext history of multi-user dimensions.” MUD history,
http://www.ccs.neu.edu (Dec. 5, 1994).
CD-ROM
Include authors, copyright date, titles, medium and producer/publisher and its location
Liggett, J.A. and Caughey, D.A. (1998). “ Fluid statics.” Fluid mechanics (CD-ROM), ASCE
Press, Reston, Va.
Theses and Dissertations
Include authors, copyright date, title and the name and location of the institution where the research
was conducted. Note that some institutions use specific terminology; for example, “ doctoral
dissertation” rather than “Ph.D. thesis”.
Sotiropulos, S.N. (1991). “ Statis response of bridge superstructures made of fibre reinforced
plastic. “ MTech thesis, West Virginia Univ., Morgantown, W. Va.
Unpublished Material
Unpublished material is not included in the references but may be cited in the text as
follows: (John Smith, personal communication, May 16, 1983; J. Smith, unpublished internal
report, February 2003).
3. TECHNICAL
3.1 Paper : The thesis (original + copies) should preferably printed on A4 size bond sheet.
3.2 Typing : The typing shall be in standard letter size i.e. font size 12 of Times New Roman, 1.5
spaced on one side of the paper only. The chapter number and title shall be three spaces between
them. The number and title of a section in block capitals will be placed on the left. The number and
title of a sub-section will not be in capital and placed on the left.
3.3 Margins : Each typed sheet will bear the margin shown here. Left 1.5", top 1.5", right 1" and
bottom 1".
3.4 Binding : While submitting, the thesis will be bound through soft binding with blue cover and
black font. After the defence and approval of the thesis, one hard copy and CD are to be submitted
to the Institute which will go to the library. The front cover should be as per specimen A. The front
cover will carry the title of the thesis in 22 font size gold letters properly centered at the top. In the
middle, the full name of the candidate shall be typed in 16 font size gold letters. At the bottom, the
name of the department, the Institute name, month and the year of submission, all in capitals and in
separate lines and in 16 font gold letters.
3.5 Numbering System : The chapters will be designated by Arabic numericals, chapter 1, chapter
2 … etc. The sections of a chapter will be numbered using decimal type notations, e.g., 3.2 refers to

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the second section of chapter 3. Similarly, the sub-sections will be numbered using two digits after
the decimal. Alternatively, the same may be numbered as 3.2.4. Decimal type notations will be used
for numbering the figures/photos, charts, tables and drawings in a chapter. Equations may also
preferably be numbered in decimal type notation within the brackets. Figure 3.2 refers to the second
figure in chapter 3. Similarly, Table 4.2, chart 3.3 etc. Appendixes will be numbered with capital
Roman numericals, e.g. Appendix I, Appendix II …..etc.
The pages carrying the Title sheet, Declaration, Certificate and Acknowledgements will not be
numbered. One set of small Roman numericals (i, ii, iii…) will be used for numbering the pages of
contents and nomenclature. These will be typed at the bottom centre of the page.
The pages of the chapters, the appendixes and the references will be designated by one set of
Arabic numericals (1,2,3…etc). These will be typed on the bottom centre of the page. Pages
carrying figures, charts, table etc. will carry appropriate page numbers. The page number of the first
page of contents, the first page of each chapter including the conclusions need not be typed as is
often the practice.

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Specimen A : Title Sheet

T I T L E
(In capital letters)

Thesis
Submitted in partial fulfillment of the requirements for the degree of

MASTER OF TECHNOLOGY in
SPECIALIZATION
by
N A M E
(Register No.)

Emblem (1.5” x 1.5”)

DEPARTMENT
NATIONAL INSTITUTE OF TECHNOLOGY KARNATAKA
SURATHKAL, MANGALORE -575025
Month, Year

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PH.D. THESIS FORMAT

1.PRESENTATION

The doctoral thesis will naturally conform to the general practice adopted in the literature of the
area in which the investigation is carried out. Each discipline has associated with it a mode of
presentation of theoretical discussions, of experimental results and their interpretations. However, it
is necessary to evolve a set of guidelines and rules common to all theses submitted to it.
1.1 Precision and Consistency: Every effort must be made to avoid unwarranted repetitions,
padding with irrelevant material. Further, the thesis must be self consistent in the use of symbols,
abbreviations, spellings and punctuation. Once chosen, the same must be used throughout. Also, the
pattern of presentation must be uniform in every detail right through the thesis. Above all, previous
work must be clearly demarcated from that of the candidate. It is recommended that the thesis must
be as brief as possible and should be precise.
1.2 Chapters: The basic material of the thesis shall be presented in the form of chapters, each
carrying an appropriate and specific title which must convey the scope of its content. A separate
chapter on Review of Literature is not mandatory. The chapters will be serially numbered using
Arabic numericals.
1.3 Parts: If the work comprises two or more mutually independent investigations, the thesis may
be divided into two or more parts, each with an appropriate title. However, the numbering of
chapters will be continuous right through, e.g. Part one may comprise Chapters 2-5, Part two
chapters 6-9.
1.4 Introduction: The first chapter shall be titled as Introduction. If there are two or more parts, the
Introduction shall be common to all of them and it will (a) introduce the research problem
presenting the current state of relevant knowledge (b) define the scope and objectives of the
investigation and (c) describe the contents of the thesis preferably chapter-wise.
1.5 Last Chapter : It is strongly recommended, but not made obligatory that the last chapter of the
thesis, or each part be devoted to conclusions and to highlight the specific contributions made along
with the scope for further research. The summary of the work may also be combined with the
conclusions. The summary is the concise statement in which the candidate will define the problem,
indicate the work carried out underlining the important conclusions reached. The summary is
expected to provide sufficient information about the work contained in the thesis. It could be
chapter-wise also and should be a maximum of six pages in one and a half space.
1.6 Appendixes : It is important that the presentation must ensure utmost continuity in the
theoretical discussions, in the description of experimental results and in their interpretations. Hence,
lengthy derivations and voluminous tables, charts and figures which are likely to disturb the smooth
flow for the reader are to be presented in the appendixes.

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1.7 Brief bio-data containing contact address, qualification and list of publications

2. SEQUENCE
2.1 Title Sheet : The title sheet shall be the first page and it shall conform to the specimen A.
2.2 Declaration: The declaration by the student as per specified format.
2.3 Certificate : The certification by the guide and the chairman, DRPC as per specified format.
2.4 Acknowledgement : The acknowledgement by the candidate for successfully carrying out the
research work.
2.5 Abstract : It is the condensed version of the thesis, useful for documentation purpose. It should
contain aim of the work, methods used, important results obtained and major conclusions. The
write up should be self contain and list of references need not be there. The abstract should occupy
maximum one page in A-4 size, typed in one-and-half space. The bottom line should contain key
words which could be used for documentation.
2.6 Contents : The content shall follow the abstract and indicate the page numbers of the chapters,
sections, sub-sections, appendixes and references. The numbers and titles of all the items must be
clearly entered with the page numbers against them.
2.7 List of Figures, Charts, Tables : It is not necessary to give separate lists of these items.
However, if the author considers it necessary to do so, he may place these immediately after the
contents.
2.8 Nomenclature : Nomenclature will follow the contents. Its purpose will be to define all the
symbols, abbreviations, Greek or Latin letters, superscripts etc.
2.9 The Chapters : The chapter 1- Introduction shall follow the previous item. Chapter 2 and the
subsequent chapters will follow in the usual sequence. The un-numbered title page of a part will be
placed before the first chapter of that part as in specimen B.
2.10 References : References shall follow the last chapter or the appendixes, if there are any.
Research papers, reviews, treaties, web sources and books shall be listed therein in the alphabetical
order. The text citation appears where the material to be cited is presented. They will be placed
within the brackets appropriately in the text citing the author name and the year without a comma in
between. Use the first author’s name followed by “et al.” in citations for publications with three or
more authors. When the researcher is part of the sentence, only the year need to be put inside the
brackets. A quick guide to common types of referenced material is as follows:
Journal References
Include year, volume, issue and page numbers
Stahl, D.C., Wolfe, R.W. and Begel, M. (2004). „Improved analysis of timber rivet connections.”
J.Struct. Eng., 130(8), 1272-1279.

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Books
Include author, book title, publisher, the publisher’s location and chapter title and inclusive of page
numbers (if applicable)
Zadeh, L.A.(1981). “ Possibility theory and soft data analysis.” Mathematical frontiers of the social
and policy sciences, L. Cobb and R.M. Tharall, eds., Westview, Boulder, Colo., 69-129.
Cotton, F.A. (2003). Chemical applications of group theory, McMilan, London.
Conference Proceedings and Symposiums
Include the sponsor of the conference or publisher of the proceedings and the location-city and state
or city and country.
Garrett, D.L. (2003). “ Coupled analysis of floating production systems.” Proc., Int. Symp. on Deep
Mooring Systems, ASCE, Reston, Va., 152-167.
Reports
Same as for books, as above. For reports authored by institutions: spell out institution acronym on
first use and follow with acronym in parentheses, if applicable. If subsequent references were also
authored by that same institution, use only the acronym. For reports authored persons, include the
full institution name and its location.
Web Pages
Include author, copyright date, title of “page”, web address and date on which the material was
downloaded.
Burkha, L.P. (1993). “ A hypertext history of multi-user dimensions.” MUD history,
http://www.ccs.neu.edu (Dec. 5, 1994).
CD-ROM
Include authors, copyright date, titles, medium and producer/publisher and its location
Liggett, J.A. and Caughey, D.A. (1998). “ Fluid statics.” Fluid mechanics (CD-ROM), ASCE
Press, Reston, Va.
Theses and Dissertations
Include authors, copyright date, title and the name and location of the institution where the research
was conducted. Note that some institutions use specific terminology; for example, “ doctoral
dissertation” rather than “Ph.D. thesis”.
Sotiropulos, S.N. (1991). “ Statis response of bridge superstructures made of fibre reinforced
plastic. “ MTech thesis, West Virginia Univ., Morgantown, W. Va.
Unpublished Material
Unpublished material is not included in the references but may be cited in the text as follows :
(John Smith, personal communication, May 16, 1983; J. Smith, unpublished internal report,
February 2003).

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3. TECHNICAL
3.1 Paper : The thesis (original + copies) should preferably printed on A4 size bond sheet.
3.2 Typing : The typing shall be in standard letter size of Times New Roman i.e. font size 12, 1.5
spaced on one side of the paper only. The chapter number and title shall be three spaces between
them. The number and title of a section in block capitals will be placed on the left. The number and
title of a sub-section will not be in capital and placed on the left.
3.3 Margins : Each typed sheet will bear the margin shown here. Left 1.5", top 1.5", right 1" and
bottom 1".
3.4 Binding : While submitting, the thesis will be temporarily bound through soft binding with
white cover and black font.. After the defence and approval of the thesis, the copies are bound in
black rexin. One hard copy and CD are to be submitted to the Institute which will go to the library.
The front cover will carry the title of the thesis in 22 font size gold letters properly centered at the
top. In the middle, the full name of the candidate shall be typed in 16 font size gold letters. At the
bottom, the name of the department, the Institute name, month and the year of submission, all in
capitals and in separate lines and in 16 font gold letters (specimen A).
The following must be printed in 16 font size gold letters one the spine of the thesis: Ph.D., full
name of the candidate and the year.
3.5 Numbering System : Parts of a thesis will be designated by alphabetical numbers, e.g., Part one,
Part two .. etc. The chapters will be designated by Arabic numericals, chapter 1, chapter 2 … etc.
The sections of a chapter will be numbered using decimal type notations, e.g., 3.2 refers to the
second section of chapter 3. Similarly, the sub-sections will be numbered using two digits after the
decimal. Alternatively, the same may be numbered as 3.2.4. Decimal type notations will be used for
numbering the figures/photos, charts, tables and drawings in a chapter. Equations may also
preferably be numbered in decimal type notation within the brackets. Figure 3.2 refers to the second
figure in chapter 3. Similarly, Table 4.2, chart 3.3 etc. Appenixes will be numbered with capital
Roman numericals, e.g. Appendix I, Appendix II …..etc.
The pages carrying the Title sheet, approval sheet, acknowledgements and titles pages of parts will
not be numbered. One set of small Roman numericals (i, ii, iii…) will be used for numbering the
pages of contents, lists of figures, charts and tables and nomenclature. These will be typed at the
bottom centre of the page.
The pages of the chapters, the appendixes and the references will be designated by one set of
Arabic numericals (1,2,3…etc). These will be typed on the bottom centre of the page. Pages
carrying figures, charts, table etc. will carry appropriate page numbers. The page number of the first
page of contents, the first page of each chapter including the conclusions need not be typed as is
often the practice.

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Specimen A : Title Sheet

T I T L E
(In capital letters)

Thesis
Submitted in partial fulfillment of the requirements for the degree of
DOCTOR OF PHILOSOPHY
by
N A M E

Emblem (1.5” x 1.5”)

DEPARTMENT
NATIONAL INSTITUTE OF TECHNOLOGY KARNATAKA,
SURATHKAL, MANGALORE -575025
Month, Year

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SPECIMEN B :

Note : This sheet is not designated by a page number

PART ONE

T I T L E
(In capital letters)

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