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Shree M. & N. Virani Science College

Microsoft Word Shortcut Keys

By Milan Kothari

Yogidham, Kalawad Road, Rajkot 5 Ph : 2576681

Shree M. & N. Virani Science College

Function keys
Note To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To restore the window to its previous size and location, press ALT+SPACEBAR and then press R. To print this topic, press CTRL+P.

Which function key combinations do you want to use? Function key

Press F1 F2 F3 F4 F5 F6 F7 F8 F9 F10 F11 F12 To Get online Help or the Office Assistant Move text or graphics Insert an AutoText entry (after Word displays the entry) Repeat the last action Choose the Go To command (Edit menu) Go to next pane or frame Choose the Spelling command (Tools menu) Extend a selection Update selected fields Activate the menu bar Go to the next field Choose the Save As command (File menu)

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SHIFT+Function key
Press SHIFT+F1 SHIFT+F2 To Start context-sensitive Help or reveal formatting Copy text 2

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SHIFT+F3 SHIFT+F4 SHIFT+F5 SHIFT+F6 SHIFT+F7 SHIFT+F8 SHIFT+F9 SHIFT+F10 SHIFT+F11 SHIFT+F12 Change the case of letters Repeat a Find or Go To action Move to a previous revision Go to the previous pane or frame Choose the Thesaurus command (Tools menu, Language submenu) Shrink a selection Switch between a field code and its result Display a shortcut menu Go to the previous field Choose the Save command (File menu)

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CTRL+Function key
Press CTRL+F2 CTRL+F3 CTRL+F4 CTRL+F5 CTRL+F6 CTRL+F7 CTRL+F8 CTRL+F9 CTRL+F10 CTRL+F11 CTRL+F12 To Choose the Print Preview command (File menu) Cut to the Spike Close the window Restore the document window size Go to the next window Choose the Move command (Control menu) Choose the Size command (document Control menu) Insert an empty field Maximize the document window Lock a field Choose the Open command (File menu)

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CTRL+SHIFT+Function key
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Press CTRL+SHIFT+F3 CTRL+SHIFT+F5 CTRL+SHIFT+F6 CTRL+SHIFT+F7 CTRL+SHIFT+F8 CTRL+SHIFT+F9 CTRL+SHIFT+F10 CTRL+SHIFT+F11 CTRL+SHIFT+F12 To Insert the contents of the Spike Edit a bookmark Go to the previous window Update linked information in a Word source document Extend a selection or block (then press an arrow key) Unlink a field Activate the ruler Unlock a field Choose the Print command (File menu)

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ALT+Function key
Press ALT+F1 ALT+F3 ALT+F4 ALT+F5 ALT+F7 Go to the next field Create an AutoText entry Quit Word Restore the program window size Find the next misspelling or grammatical error. The Check spelling as you type check box must be selected (Tools menu, Options dialog box, Spelling & Grammar tab). Run a macro Switch between all field codes and their results Maximize the program window Display Microsoft Visual Basic code To

ALT+F8 ALT+F9 ALT+F10 ALT+F11

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ALT+SHIFT+Function key
Press To 4

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ALT+SHIFT+F1 ALT+SHIFT+F2 ALT+SHIFT+F9 ALT+SHIFT+F11 Go to the previous field Choose the Save command (File menu) Run GOTOBUTTON or MACROBUTTON from the field that displays the field results Display Microsoft Visual Studio code

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CTRL+ALT+Function key
To CTRL+ALT+F1 CTRL+ALT+F2 Press Display Microsoft System Information Open command (File menu)

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Keys for formatting characters and paragraphs

Note To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To restore the window to its previous size and location, press ALT+SPACEBAR and then press R. To print this topic, press CTRL+P.

What do you want to do?

Change or resize the font Apply character formats View and copy text formats Set line spacing Align paragraphs Apply paragraph styles Yogidham, Kalawad Road, Rajkot 5 Ph : 2576681
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Change or resize the font

Press CTRL+SHIFT+F CTRL+SHIFT+P CTRL+SHIFT+> CTRL+SHIFT+< CTRL+] CTRL+[ Change the font Change the font size Increase the font size Decrease the font size Increase the font size by 1 point Decrease the font size by 1 point To

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Apply character formats

Press CTRL+D SHIFT+F3 CTRL+SHIFT+A CTRL+B CTRL+U CTRL+SHIFT+W CTRL+SHIFT+D CTRL+SHIFT+H CTRL+I CTRL+SHIFT+K CTRL+EQUAL SIGN CTRL+SHIFT+PLUS SIGN CTRL+SPACEBAR CTRL+SHIFT+Q To Change the formatting of characters (Font command, Format menu) Change the case of letters Format letters as all capitals Apply bold formatting Apply an underline Underline words but not spaces Double-underline text Apply hidden text formatting Apply italic formatting Format letters as small capitals Apply subscript formatting (automatic spacing) Apply superscript formatting (automatic spacing) Remove manual character formatting Change the selection to the Symbol font

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Shree M. & N. Virani Science College

View and copy text formats

Press CTRL+SHIFT+* (asterisk) SHIFT+F1 (then click the text whose formatting you want to review) CTRL+SHIFT+C CTRL+SHIFT+V To Display nonprinting characters Review text formatting Copy formats Paste formats

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Set line spacing

Press CTRL+1 CTRL+2 CTRL+5 CTRL+0 (zero) To set line spacing to Single-space lines Double-space lines Set 1.5-line spacing Add or remove one line space preceding a paragraph

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Align paragraphs
Press CTRL+E CTRL+J CTRL+L CTRL+R CTRL+M CTRL+SHIFT+M CTRL+T CTRL+SHIFT+T Center a paragraph Justify a paragraph Left align a paragraph Right align a paragraph Indent a paragraph from the left Remove a paragraph indent from the left Create a hanging indent Reduce a hanging indent To

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CTRL+Q Remove paragraph formatting

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Apply paragraph styles

Press CTRL+SHIFT+S ALT+CTRL+K CTRL+SHIFT+N ALT+CTRL+1 ALT+CTRL+2 ALT+CTRL+3 CTRL+SHIFT+L Apply a style Start AutoFormat Apply the Normal style Apply the Heading 1 style Apply the Heading 2 style Apply the Heading 3 style Apply the List style To

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Keys for editing and moving text and graphics

Note To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To restore the window to its previous size and location, press ALT+SPACEBAR and then press R. To print this topic, press CTRL+P.

What do you want to do?

Delete text and graphics Copy and move text and graphics Insert special characters Select text and graphics Select text and graphics in a table Extend a selection Yogidham, Kalawad Road, Rajkot 5 Ph : 2576681
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Shree M. & N. Virani Science College Move the insertion point Move around in a table Insert paragraphs and tab characters in a table

Delete text and graphics

Press BACKSPACE CTRL+BACKSPACE DELETE CTRL+DELETE CTRL+X CTRL+Z CTRL+F3 To Delete one character to the left Delete one word to the left Delete one character to the right Delete one word to the right Cut selected text to the Clipboard Undo the last action Cut to the Spike

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Copy and move text and graphics

Press CTRL+C CTRL+C, CTRL+C F2 (then move the insertion point and press ENTER) ALT+F3 CTRL+V CTRL+SHIFT+F3 ALT+SHIFT+R Copy text or graphics Display the Clipboard Move text or graphics Create AutoText Paste the Clipboard contents Paste the Spike contents Copy the header or footer used in the previous section of the document To

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Insert special characters

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Press CTRL+F9 ENTER (after typing the first few characters of the AutoText entry name and when the ScreenTip appears) SHIFT+ENTER CTRL+ENTER CTRL+SHIFT+ENTER CTRL+HYPHEN CTRL+SHIFT+HYPHEN CTRL+SHIFT+SPACEBAR ALT+CTRL+C ALT+CTRL+R ALT+CTRL+T ALT+CTRL+period A field An AutoText entry To insert

A line break A page break A column break An optional hyphen A nonbreaking hyphen A nonbreaking space The copyright symbol The registered trademark symbol The trademark symbol An ellipsis

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Select text and graphics

Select text by holding down SHIFT and pressing the key that moves the insertion point.
Press SHIFT+RIGHT ARROW SHIFT+LEFT ARROW CTRL+SHIFT+RIGHT ARROW CTRL+SHIFT+LEFT ARROW SHIFT+END SHIFT+HOME SHIFT+DOWN ARROW SHIFT+UP ARROW CTRL+SHIFT+DOWN ARROW CTRL+SHIFT+UP ARROW To extend a selection One character to the right One character to the left To the end of a word To the beginning of a word To the end of a line To the beginning of a line One line down One line up To the end of a paragraph To the beginning of a paragraph

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SHIFT+PAGE DOWN SHIFT+PAGE UP CTRL+SHIFT+HOME CTRL+SHIFT+END ALT+CTRL+SHIFT+PAGE DOWN CTRL+A CTRL+SHIFT+F8, and then use the arrow keys; press ESC to cancel selection mode F8+arrow keys; press ESC to cancel selection mode One screen down One screen up To the beginning of a document To the end of a document To the end of a window To include the entire document To a vertical block of text To a specific location in a document

Tip If you know the key combination to move the insertion point, you can generally select the text by using the same key combination while holding down SHIFT. For example, CTRL+RIGHT ARROW moves the insertion point to the next word, and CTRL+SHIFT+RIGHT ARROW selects the text from the insertion point to the beginning of the next word. Return to top

Select text and graphics in a table

Press TAB SHIFT+TAB Hold down SHIFT and press an arrow key repeatedly Click in the column's top or bottom cell. Hold down SHIFT and press the UP ARROW or DOWN ARROW key repeatedly CTRL+SHIFT+F8, and then use the arrow keys; press ESC to cancel selection mode SHIFT+F8 ALT+5 on the numeric keypad (with NUM LOCK off) To Select the next cell's contents Select the preceding cell's contents Extend a selection to adjacent cells Select a column

Extend a selection (or block) Reduce the selection size Select an entire table

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Extend a selection
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Press F8 F8, and then press LEFT ARROW or RIGHT ARROW F8 (press once to select a word, twice to select a sentence, and so forth) SHIFT+F8 ESC Turn extend mode on Select the nearest character Increase the size of a selection Reduce the size of a selection Turn extend mode off To

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Move the insertion point

Press LEFT ARROW RIGHT ARROW CTRL+LEFT ARROW CTRL+RIGHT ARROW CTRL+UP ARROW CTRL+DOWN ARROW SHIFT+TAB TAB UP ARROW DOWN ARROW END HOME ALT+CTRL+PAGE UP ALT+CTRL+PAGE DOWN PAGE UP PAGE DOWN CTRL+PAGE DOWN CTRL+PAGE UP CTRL+END One character to the left One character to the right One word to the left One word to the right One paragraph up One paragraph down One cell to the left (in a table) One cell to the right (in a table) Up one line Down one line To the end of a line To the beginning of a line To the top of the window To the end of the window Up one screen (scrolling) Down one screen (scrolling) To the top of the next page To the top of the previous page To the end of a document 12 To move

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CTRL+HOME SHIFT+F5 SHIFT+F5 To the beginning of a document To a previous revision To the location of the insertion point when the document was last closed

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Move around in a table

Press TAB SHIFT+TAB ALT+HOME ALT+END ALT+PAGE UP ALT+PAGE DOWN UP ARROW DOWN ARROW Next cell in a row Previous cell in a row First cell in a row Last cell in a row First cell in a column Last cell in a column Previous row Next row To move to the

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Insert paragraphs and tab characters in a table

Press ENTER CTRL+TAB To insert New paragraphs in a cell Tab characters in a cell

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Keys for working with documents

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Shree M. & N. Virani Science College Note To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To restore the window to its previous size and location, press ALT+SPACEBAR and then press R. To print this topic, press CTRL+P.

What do you want to do?

Create, view, and save documents Find, replace, and browse through text Undo and redo actions Switch to another view

Create, view, and save documents

Press CTRL+N CTRL+O CTRL+W ALT+CTRL+S ALT+SHIFT+C CTRL+S To Create a new document of the same type as the current or most recent document Open a document Close a document Split the document window Remove the document window split Save a document

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Find, replace, and browse through text

Press CTRL+F ALT+CTRL+Y CTRL+H CTRL+G ALT+CTRL+Z To Find text, formatting, and special items Repeat find (after closing Find and Replace window) Replace text, specific formatting, and special items Go to a page, bookmark, footnote, table, comment, graphic, or other location Go back to a page bookmark footnote table comment graphic 14

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or other location ALT+CTRL+HOME Browse through a document

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Undo and redo actions

Press ESC CTRL+Z CTRL+Y To Cancel an action Undo an action Redo or repeat an action

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Switch to another view

Press ALT+CTRL+P ALT+CTRL+O ALT+CTRL+N CTRL+\ Switch to print layout view Switch to outline view Switch to normal view Move between a master document and its subdocuments To

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Keys for reviewing documents

Note To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To restore the window to its previous size and location, press ALT+SPACEBAR and then press R. To print this topic, press CTRL+P.
Press To 15

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ALT+CTRL+M CTRL+SHIFT+E HOME END CTRL+HOME CTRL+END Insert a comment Turn track changes on or off Go to the beginning of a comment Go to the end of a comment Go to the beginning of the list of comments Go to the end of the list of comments

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