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Excel Data Validation Combo Box Click

EXCEL VALIDATION

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Maha Moddather Hassan
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297 views

Excel Data Validation Combo Box Click

EXCEL VALIDATION

Uploaded by

Maha Moddather Hassan
Copyright
© Attribution Non-Commercial (BY-NC)
Available Formats
Download as PDF, TXT or read online on Scribd
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Excel Data Validation Combo box Click

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Excel Data Validation Combo box Click

Create an Excel Data Validation Dropdown List Add the Combo box Open the Properties Window Change the Combo box Properties Exit Design Mode Add the Code Test the Code Download the zipped sample file

You can use Excel Data Validation to create a dropdown list of options in a cell. However, the list font can't be changed, nor can the number of visible rows, which has a maximum of eight. Also, Data Validation doesn't have an AutoComplete feature, which finds matching items in the list as you start to type. To overcome these limitations, you can add a combo box to your worksheet, and use programming to make it appear in cells that contain a data validation list. Click on a cell that contains a data validation list, and the combo box appears. The combo box's font size can be set, more than 8 rows can be displayed, and autocomplete can be enabled. If you would prefer to see the combo box only when you double-click on a data validation cell, please use the instructions at one of the following pages: Data Validation -- Combo Box Data Validation -- Combo Box - Named Ranges Note: If the worksheet is protected, allow users to Edit Objects, and they will be able to use the combobox.

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11/26/2013 9:25 PM

Excel Data Validation Combo box Click

http://www.contextures.com/xlDataVal14.html

Create a Data Validation Dropdown List


On Sheet1, type the lists that will be used in the data validation dropdowns: Tip: Use the AutoFill feature to create the lists 1. In cells K2:K8 type a list of weekdays 2. In cells M2:M13 type a list of months The next step is to create the data validation dropdown lists. There are detailed instructions here: Data Validation -- Introduction Cells C2:C12 have data validation lists with the source K2:K8. When a cell in this range is selected, a dropdown list of weekdays is available. Cells D2:D12 have data validation lists with the source M2:M13. When a cell in this range is selected, a dropdown list of months is available.

Add the Combo box


To add or edit the Combobox, open the Control Toolbox, and enter Design Mode: 1. 2. 3. 4. 5. Choose View | Toolbars Select Control Toolbox Click the Design Mode button Click on the Combo box button, to activate that tool. Click on an empty area of the worksheet, to add a combo box

Open the Properties Window


To format the combo box, open the properties window: 1. Select the combo box 2. On the Control Toolbox, click the Properties button

Change the Combo box Properties


Name the Combo box
1. In the Properties window, click in the Name box 2. Type a name for the combo box. In this example, the name is: TempCombo

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Excel Data Validation Combo box Click

http://www.contextures.com/xlDataVal14.html

Change the Font and Font Size 1. In the Properties window, click in the Font property, and click the ... button 2. In the Font dialog box, select a font, font size, and other settings that you want for your combo box.

3. Click OK

Set the Number of Rows


1. In the Properties window, click in the ListRows box 2. Type the number of rows that you want displayed in the dropdown. In this example, the setting is: 12 Turn on AutoComplete 1. In the Properties window, click in the MatchEntry property 2. From the dropdown list, select 1-frmMatchEntryComplete

Exit Design Mode


1. Close the Properties window 2. On the Control Toolbox, click the Exit Design Mode button

Add the Code


Visual Basic for Applications (VBA) code is required to make the combo box appear when you click in a cell that contains a data validation list. Copy the following code:
'========================================= Private Sub Worksheet_SelectionChange(ByVal Target As Range) Dim str As String Dim cboTemp As OLEObject Dim ws As Worksheet Set ws = ActiveSheet On Error GoTo errHandler If Target.Count > 1 Then GoTo exitHandler Set cboTemp = ws.OLEObjects("TempCombo") On Error Resume Next If cboTemp.Visible = True Then

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Excel Data Validation Combo box Click

http://www.contextures.com/xlDataVal14.html

With cboTemp .Top = 10 .Left = 10 .ListFillRange = "" .LinkedCell = "" .Visible = False .Value = "" End With End If On Error GoTo errHandler If Target.Validation.Type = 3 Then 'if the cell contains a data validation list Application.EnableEvents = False 'get the data validation formula str = Target.Validation.Formula1 str = Right(str, Len(str) - 1) With cboTemp 'show the combobox with the list .Visible = True .Left = Target.Left .Top = Target.Top .Width = Target.Width + 15 .Height = Target.Height + 5 .ListFillRange = ws.Range(str).Address .LinkedCell = Target.Address End With cboTemp.Activate 'open the drop down list automatically Me.TempCombo.DropDown End If exitHandler: Application.ScreenUpdating = True Application.EnableEvents = True Exit Sub errHandler: Resume exitHandler End Sub '==================================== 'Optional code to move to next cell if Tab or Enter are pressed 'from code by Ted Lanham '***NOTE: if KeyDown causes problems, change to KeyUp Private Sub TempCombo_KeyDown(ByVal _ KeyCode As MSForms.ReturnInteger, _ ByVal Shift As Integer) Select Case KeyCode Case 9 'Tab ActiveCell.Offset(0, 1).Activate Case 13 'Enter ActiveCell.Offset(1, 0).Activate Case Else 'do nothing End Select End Sub '====================================

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To add this code to the worksheet: 1. Right-click on the sheet tab, and choose View Code. 2. Choose Edit | Paste, to paste the code onto the sheet module, where the cursor is flashing. 3. Choose File | Close and Return to Microsoft Excel.

Test the Code


1. Click on one of the cells that contains a data validation list. 2. The combo box will appear 3. Select an item from the combo box dropdown list 4. Click on a different cell, to select it 5. The selected item appears in previous cell, and the combo box disappears. Download the sample file

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Excel Data Validation Combo box Click

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Excel Tutorials - Data Validation


Data Validation Basics Data Validation - Create Dependent Lists Data Validation - Dependent Dropdowns from a Sorted List Data Validation - Dependent Lists With INDEX Hide Previously Used Items in a Dropdown List Data Validation - Display Messages to the User Data Validation - Display Input Messages in a Text Box Data Validation - Use a List from Another Workbook Data Validation Criteria Examples Data Validation Custom Criteria Examples Data Validation Tips Data Validation Documentation Data Validation Combo Box Data Validation Combo Box - Named Ranges Data Validation Combo Box -- Click Data Validation - Add New Items

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Last updated: July 11, 2013 4:34 PM

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