III-3.

LESSON 3

Formatting Text
After completing this lesson, you will be able to:
Use the Formatting toolbar to format text. Apply character effects to text. Align text. Cut and paste text. Use drag and drop to edit text. Use collect and paste. Apply styles. Preview a document. Print a document. Have you ever wished that you could change the format and layout of a document to place emphasis on key words and phrases? Or have you ever read a document that you created and printed, only to find that the information on page 3 should be where the information on page 2 is? Microsoft Word has numerous features to help you create and format documents in ust the way you want! Word also lets you move and copy information throughout a document or even to another document! "n this lesson, you will learn how to apply formatting to make te#t bold, underlined, and italic, and you$ll learn how to change the si%e and font style of te#t! When you edit a document, you often need to move or copy te#t or other ob ects from one place to another! "n this lesson, you will learn different methods for cutting and copying te#t and ob ects! &ou$ll practice copying and pasting te#t between different documents! &ou$ll also learn how to modify the appearance of a paragraph by aligning te#t! 'o complete the procedures in this lesson, you will need to use a file named (rochure )3 in the *art """, +esson)3 folder in the ,omputer -undamentals *ractice folder that is located on your hard disk! 'his document has been created to publici%e the services of the public relations firm ,ontoso, +td! &ou$ll change the te#t, formatting, borders, and shading! -or the section in this lesson on moving and copying te#t, you$ll use the files Memorandum )3 and +ogo )3! 'hese files contain te#t that you will paste in the brochure!

Using the Formatting Toolbar to Format Text

.lthough in Word you can change the appearance of te#t in several different ways, using the -ormatting toolbar is the /uickest and easiest way to make

III-3.2

Computer Fundamentals

most te#t changes! 'he -ormatting toolbar has several buttons and lists that you can use to change te#t attributes! .n attribute is a characteristic such as bold formatting, italics, lowercasing, underlining, font 0the style of the characters1, font si%e, and even te#t color!
"n the following exercises, the Standard and ormatting toolbars ha(e been separated.

'he bo#es at the left end of the -ormatting toolbar are, from left to right, the 2tyle bo#, the -ont bo#, and the -ont 2i%e bo#, as shown in the following illustration! 'hese bo#es tell you the name of the style, the name of the font, and the si%e of the font currently in use! 02tyles are covered later in this lesson!1 &ou click the down arrows on the right sides of the bo#es to open the bo#es and display content lists!

The buttons on the toolbars toggle on and off. That is, when you click a button, you turn on the attribute. 'hen you click the button again, you turn off the attribute.

When you select formatted te#t, the font and font si%e of the selected te#t appear on the -ormatting toolbar3in the -ont and -ont 2i%e bo#es3only if the font and font si%e of the selected te#t is the same! "f the font, font style, or font si%e varies throughout the selected te#t, the -ont, -ont 2i%e, and -ont 2tyle bo#es appear blank on the -ormatting toolbar! "f the selected te#t is bold, italic, or underlined, the relevant button on the -ormatting toolbar appears recessed and in a lighter shade! &ou can also use the -ormatting toolbar to remove formatting! -or e#ample, if you want to remove the bold formatting from a title, you simply select the title te#t and click the (old button! When you are formatting a document, you can open the 4eveal -ormatting task pane 0from the -ormat menu1 to display the format of the selected te#t, such as its font and font effects! 'he 4eveal -ormatting task pane allows you to display, change, or clear the formatting for the selected te#t! &ou also can use the 4eveal -ormatting task pane to select te#t based on formatting so that you can compare the formatting used in the selected te#t with formatting used in other parts of the document! "n this e#ercise, you use the -ormatting toolbar buttons to make te#t bold, italic, and underlined, and you use the -ormatting down arrows to open lists on the -ormatting toolbar to change the font and si%e of a heading!
1 2 On the Standard toolbar, click the Open button. The Open dialog box appears. Click the Look in down arrow, click the icon for your hard disk, double-click the Computer undamentals !ractice folder, then double-click the !art """ folder, then the Lesson#$ folder. The contents of the Lesson#$ folder appear in the Open dialog box. %erify that the file &rochure #$ is selected and click the Open button. The Open dialog box closes and the file &rochure #$ appears in 'ord.

'hen you create a new document, 'ord uses Times )ew *oman as the font in +,-point type as the default setting. - point is the e.ui(alent of +/0, of an inch in height. So +,-point text is one-sixth of an inch in height.

Part III: Lesson 3

Formatting Text

III-3.3

6ou can also apply the &old attribute to selected text by pressing the key combination Ctrl7&. Similarly, you can italici5e selected text by pressing Ctrl7".

4 5

Select the heading line, Contoso, Ltd. Network. On the ormatting toolbar, click the &old button, and click the "talic button. The title appears bold and italic. 1ouble-click the last word of the heading, Network, to select it. On the ormatting toolbar, click the 2nderline button. Click anywhere. The text is no longer selected, and the word Network is underlined. Triple-click the selection area 3the area of the document to the left of the text4. -ll text in the document appears selected. On the ormatting toolbar, click the ont down arrow. - list of a(ailable fonts appears.

6 7

6ou can also apply the 2nderline attribute to selected text by pressing Ctrl72.

8 9

10

)ote that the styles listed in the ont list on your computer screen might be different from the styles shown in this figure.

The most recently used fonts are listed first in the ont list, followed by an alphabetical listing of all a(ailable fonts.

11 12

Scroll down, if necessary, and click Century Schoolbook. The text changes to the Century Schoolbook font. On the ormatting toolbar, click the ont Si5e down arrow 3to the right of the number 124. - list of font si5es appears.

The ont Si5e list displays whole numbers, but you can specify font si5es in half-point increments by typing the font si5e 3for example, 10.54 in the ont Si5e box.

13

Click +#.

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Computer Fundamentals

The selected text is displayed in a smaller, +#-point font si5e. 14 15 Click anywhere. The text is no longer selected. On the ormat menu, click *e(eal ormatting. The *e(eal ormatting task !ane appears, displaying the format of the selected text.

)ote the information that is pro(ided in this task pane as well as the links to other dialog boxes such as the ont dialog box and the !aragraph dialog box. 16 17 18 "n the *e(eal ormatting task pane, click the Close button. The *e(eal ormatting task pane closes. On the ile menu, click Sa(e -s. The Sa(e -s dialog box appears. Sa(e the document as &rochure #$ 8dited, and click Sa(e. 'ord sa(es the document. 9eep this file open for the next exercise.

Part III: Lesson 3

Formatting Text

III-3.5

Applying Character Effects to Text

&ou can apply formatting attributes and effects that are not available on the -ormatting toolbar, such as superscript, subscript, strikethrough, and small caps character effects from the -ont dialog bo#! When you use the -ont dialog bo#, you can also change multiple attributes at once and display a sample of the selected attributes before you apply them to the te#t! Other attributes that are available only from the -ont dialog bo# include special effects such as shadowed or embossed te#t and color for underlined te#t! 'o use the -ont dialog bo#, you select the te#t that you want to format, and on the -ormat menu, click -ont! Or before you begin typing te#t, on the -ormat menu, click -ont! 'hen all te#t that you type will appear in the format that you selected in the -ont dialog bo# until you change the formatting again!
Since all the font attributes are (isible in the ont dialog box, modifications can be made .uite easily. 6ou can use the !re(iew box to see how the modifications will look in the document.

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Computer Fundamentals

Aligning Text in a Document

(y default, te#t that you type has the Align Left alignment attribute applied! 'hat is, te#t is aligned with the left margin! However, you can use the Center, Align Right, or Justify attributes to align te#t! ,entered te#t is placed e/ually between the left and right margins, right5aligned te#t is placed at the right margin, and ustified te#t fills out all the space between the right and left margins! 'o align an e#isting paragraph, click anywhere in the paragraph and click one of the following buttons on the -ormatting toolbar!
-s is true with text attributes, when an alignment attribute is turned on, all text typed from that point on is affected until you turn the attribute off.

6se the alignment buttons on complete paragraphs rather than on characters or phrases! &ou do not need to select all the te#t in a paragraph before you apply an alignment! &ou only need to click to place the insertion point somewhere in the paragraph! 'he following illustration shows the four different types of alignment attributes7

"n this e#ercise, you center, right5align, left5align, and ustify te#t!
1 2 3 Select the first heading line, Contoso, Ltd. Network. On the ormatting toolbar, click the Center button. The heading line mo(es to the center of the document. Click anywhere in the first paragraph.

Part III: Lesson 3

Formatting Text

III-3.7

On the ormatting toolbar, click the -lign *ight button. The paragraph mo(es to the right margin.

5 6

On the ormatting toolbar, click the -lign Left button. The paragraph mo(es back to the left margin. On the ormatting toolbar, click the :ustify button. The lines in the paragraph now extend to both the left and right margins, except for the last line of the paragraph, which doesn;t extend all the way to the right margin because it is shorter than the other lines. On the ormatting toolbar, click the -lign Left button to return the text to its original alignment. Sa(e and close this document. 9eep 'ord open for the next exercise.

7 8

Cutting and

asting Text

When you cut and paste te#t, you are removing te#t from one location in a document and placing it in another location in the same document or in a different document! ,opying and pasting duplicates the original information in another location or document! 'here are various methods for cutting and pasting te#t7 you can click ,ut and *aste on the 8dit menu, use the mouse pointer to drag and drop te#t, or click the ,ut and *aste buttons on the 2tandard toolbar! -or e#ample, the marketing manager at ,ontoso, +td! is updating the company brochure! 'he new brochure will contain information from an internal memorandum that was distributed to company employees! 'o save time, she will copy the information in the memo, rather than retyping it, and will paste the information into the brochure that she is updating!

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Computer Fundamentals

When you use the ,opy command, te#t that you select is duplicated in a new location while also remaining in the original spot! When you use the ,ut command, the te#t that you select is taken from its original position and moved to another location! When you paste something from the ,lipboard, the *aste Options button appears ne#t to the item you have pasted! ,licking the *aste Options button displays a list of actions Word can take regarding the pasted item! 'his list will vary depending upon the content of the pasted item but generally 0for te#t items1 will include7 9eep 2ource -ormatting, 6se :estination 2tyles, Match :estination -ormatting, and 9eep 'e#t Only! 'hese options allow you a /uick and easy way to format pasted te#t to match an e#isting document3or not, depending upon your needs! "n this e#ercise, you copy selected te#t from one document to another, and cut and paste selected te#t within the same document!
1 On the Standard toolbar, click the Open button. The Open dialog box appears with the contents of the Lesson#$ folder displayed. Select the file named <emorandum #$ and click Open. 'ord opens the file. Select the main paragraph of the memo. On the Standard toolbar, click the Copy button. )othing changes on the screen, but the text is copied. The main paragraph remains selected. On the ile menu, click Close to close the memorandum document. The brochure document is now (isible. Scroll down and click at the end of the document after the word Photography. !ress 8nter twice. The insertion point mo(es two lines below the word Photography.

2 3 4

To use a shortcut menu to copy or cut and paste, rightclick the selected text, and on the shortcut menu, click Cut or Copy. To paste text, rightclick the location where you want to paste the text, and on the shortcut menu, click !aste.

5 6 7

Part III: Lesson 3

Formatting Text

III-3.9

On the Standard toolbar, click the !aste button. The paragraph remains in the original document, and a copy of the paragraph is inserted at the new location in the brochure.

Click the !aste Options button. The menu of options for pasting opens.

10 11 12

Click <atch 1estination ormatting. The font si5e changes to +#. Select the fourth paragraph, which begins For more information. On the Standard toolbar, click the Cut button, and press 1elete to remo(e the extra blank line. The paragraph is remo(ed from its location in the document and is placed on the Clipboard. Click the blank line below the word Photography 3the last item in the list of ser(ices4.

13

III-3.10

Computer Fundamentals

14

!ress 8nter to separate the paragraph with a blank line, and on the Standard toolbar, click the !aste button. The paragraph appears at the new location after the list of ser(ices.

15

On the Standard toolbar, click the Sa(e button. 9eep this file open for the next exercise.

Using Drag and Drop to Edit Text

'o cut and paste without using the buttons, you can use the drag5and5drop techni/ue! .s is true with other editing techni/ues, you begin by selecting the desired te#t! 'o drag and drop, select the te#t, position the mouse pointer over the selected te#t, hold down the left mouse button, and then drag the selection to a new location!
To copy text using drag and drop, position the mouse pointer o(er the selected text, hold down the mouse button, hold down Ctrl, and then drag to the new location.

"n this e#ercise, you use drag and drop to move te#t within a document!
1 Click the selection area to the left of the word Photography to select the entire line.

Part III: Lesson 3

Formatting Text

III-3.11

!osition the mouse pointer o(er the selected text, and press and hold down the left mouse button. - dotted rectangle appears near the mouse pointer.

1rag the text, with the dotted rectangle, until the dotted line mouse pointer is directly in front of the N in News Releases 3the top line in the list of ser(ices4. *elease the mouse button. The text mo(es to the new location. On the Standard toolbar, click the Sa(e button. 'ord sa(es the document. 9eep this file open for the next exercise.

4 5

Using Collect and

The Office Clipboard is a(ailable in <icrosoft 'ord, 8xcel, !ower!oint, and Outlook ,##,. =owe(er, it is not a(ailable in <icrosoft ront!age ,##, or any nonOffice >! programs.

aste

Office ;* actually uses two clipboards3the Windows ,lipboard 0which you have already used in this lesson1 and the Office Clipboard! 'he Windows ,lipboard can store only one selection at a time! However, the Office ,lipboard can hold up to 2< items at a time, and you can paste any of these items into documents3not ust the item that you most recently copied or cut to the ,lipboard! &ou need to view the Office ,lipboard$s task pane so that you can see its contents!

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Computer Fundamentals

'he ,lipboard displays the first =) characters of te#t or, if it is a graphic or some other form of data, as much of the item as is possible! 8ach item also has an icon ne#t to it, which indicates the program from which it came! 'he ,lipboard task pane can appear automatically when you copy or cut two items consecutively if you have it set up to do so! "f this option is turned off, you can manually open the ,lipboard task pane by clicking Office ,lipboard on the 8dit menu! 'he Office ,lipboard can hold up to 2< items! "f you try to copy a twenty5fifth item, a message asks if you want to discard the first item on the Office ,lipboard and add the new item to the end of the ,lipboard! "f you click O9, the ne#t time you copy an item from any program, the Office ,lipboard automatically discards the first item and adds the new item! "f you click ,ancel, any new items that you copy won$t be added to the Office ,lipboard until you make space on the Office ,lipboard by pasting or cutting items already stored there! &ou won$t see the message again until the Office ,lipboard is full! >ote that the collected items remain on the Office ,lipboard until you /uit all open Office ;* programs on your computer!

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Formatting Text

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'o ad ust the way in which the Office ,lipboard works, click the Options button at the bottom of the ,lipboard! -rom the menu choices that appear, you can choose to Show Office Clipboard Automatically when you cut or copy two items consecutively or to Collect Without Showing Office Clipboard! "f you choose to Show Status Near Taskbar When Copying you$ll see a 2creen'ip near the Windows taskbar each time you cut or copy an item! &ou can also choose 2how Office ,lipboard "con on 'askbar, which places an icon on the Windows taskbar! 'his icon will be displayed anytime you have the ,lipboard open in one of the Office applications! &ou can then double5click this icon to display the Office ,lipboard!

"n this e#ercise, you open the ,lipboard task pane, see how the Office ,lipboard handles multiple items, and then paste from it and clear it!
1 2 On the 8dit menu, click Office Clipboard. The Clipboard task pane opens. Click the Clear -ll button. "f there were any cut or copied items in the Clipboard, they are cleared.

On the Standard toolbar, click the Open button. "n the Open dialog box, select the file named Logo #$, and click Open. 'ord opens the file. Click the text Contoso, Ltd. Little boxes appear around the logo, indicating that the logo is selected.

III-3.14

Computer Fundamentals

On the Standard toolbar, click the Copy button. The logo is copied from the document and placed in the Clipboard. - ScreenTip appears on the taskbar indicating that the item has been collected. There is one item a(ailable in the Clipboard.

Close the logo document. The logo document closes, and the brochure document appears.

7 8

1ouble-click in the selection area next to the last paragraph of the brochure document that begins n addition to the network. On the Standard toolbar, click the Cut button. The paragraph is remo(ed from the document and placed on the Office Clipboard. The Clipboard task pane now contains two items.

9 10 11

Scroll up to the top of the document, and click in front of the letter C in the heading Contoso, Ltd. Network. !ress 8nter eight times to mo(e the title down. Click at the top of the document to position the insertion point.

Part III: Lesson 3

Formatting Text

III-3.15

12

On the Clipboard task pane, click the logo item. The logo Contoso, Ltd. now appears at the top of the brochure. 3Click and drag, if necessary, to position the logo in the center of the page.4 Scroll down and click the blank line abo(e the second heading, Contoso, Ltd. !er"i#es, and then press 8nter to insert another blank line. On the Clipboard task pane, click the copied paragraph. The paragraph is inserted at the bottom of the first section in the document.

13

14

15 16

On the Clipboard task pane, click the Clear -ll button. "n the upper-right corner of the Clipboard task pane, click the Close button. The Clipboard task pane closes. On the Standard toolbar, click the Sa(e button to sa(e the document. 'ord sa(es the document. 9eep this file open for the next exercise.

17

III-3.16

Computer Fundamentals

Applying !tyles to Text

Styles save you time when formatting a document and help you maintain a consistent format within the same document and from document to document! -or e#ample, suppose you are creating a document that contains several subheadings! &ou want these subheadings to be green and in a different font than your te#t! "nstead of using the formatting options on the -ormatting toolbar every time you type a subheading in the document, you can create a style!
- style is a named set of formatting instructions, used to apply multiple formatting characteristics to text in a single step.

.fter you create the style, you simply place the insertion point anywhere in the e#isting te#t or anywhere in the document you want the style to start and click the 2tyle down arrow! 2elect the style you want, and the te#t is modified with the chosen style! Whenever you open a new, blank document, Word automatically attaches a standard template to the document! . template is a preformatted document that has its own set of styles! When you type in a new, blank document, the characters are set in a default style that is called >ormal! 'he words that you type are automatically formatted in the font 'imes >ew 4oman, at ?2 points in si%e, and aligned against the left margin! 'he >ormal template has five styles, three of which are designed for use as headings! 'he names of styles are located on the -ormatting toolbar, in the 2tyle list, as shown in our ne#t figure!

Part III: Lesson 3

Formatting Text

III-3.17

&ou can use styles to /uickly apply multiple formatting attributes to te#t! -or e#ample, you could specify attributes such as bold, left align, italici%e, and even font color, and then apply all those attributes at the same time by applying a style! 2imply select or click the te#t, and on the -ormatting toolbar, click the 2tyle down arrow, and click the style that you want to apply! "f you want to apply a style to an entire paragraph, you need only click anywhere in that paragraph and click the style name in the 2tyle list! &ou can also apply a style by clicking a blank line, selecting a style from the 2tyle list, and typing! 'he te#t that you type from then on appears in the style that you selected! "n this e#ercise, you apply styles to paragraphs!
1 Scroll down in the document, and click anywhere in the word Photography, which is the first item in the list of ser(ices near the end of the document. On the ormatting toolbar, click the Style down arrow, and click =eading $. The style is applied to the current paragraph?in this case, the single line Photography. Select the remaining list items, click the Style down arrow, and click =eading $. The =eading $ style is applied to all the paragraphs in the list. Click outside of the list to deselect the paragraphs. The list should look like the one in the following illustration.

On the 8dit menu, click the *epeat command to apply styles to multiple paragraphs that are scattered throughout the document. -pply the style that you want to use in the first paragraph, click or select the next paragraph, and press Ctrl76 or @. 2se this method until you are finished applying the style.

5 6

Click in front of the first line in the last paragraph of the document. On the ormatting toolbar, click the Style down arrow, and click =eading +. The style is applied to the entire paragraph.

III-3.18

Computer Fundamentals

7 8 9

On the Standard toolbar, click the 2ndo button to remo(e the formatting that you Aust applied. "n the last paragraph of the document, select the words For more information. On the ormatting toolbar, click the Style down arrow, and click =eading $. The style is applied only to the selected text and not to the entire paragraph. Select the P in the word Photography, which is the first item in the list of ser(ices. Click the Style down arrow, and click =eading +. The character becomes larger. On the Standard toolbar, click the 2ndo button to remo(e the formatting you Aust applied. On the Standard toolbar, click the Sa(e button. 'ord sa(es the document. 9eep this file open for the next exercise.

10 11 12 13

re"iewing a Document
'o see e#actly how your document will look after it is printed, you can use Print Preview! 'he *rint *review window shows you e#actly how the lines on the page will appear when they$re printed and where page breaks will occur! "f you don$t like the layout, you can make ad ustments before you print! 6sing *rint *review can help you identify desired formatting changes without wasting paper!

tip
"n !rint Layout (iew, you can show or hide the white space between the pages. !osition the pointer between the pages until the Show 'hite Space pointer or =ide 'hite Space pointer appears, and then click the page.

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Formatting Text

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"n this e#ercise, you preview a document before printing it!

1
The screen should look similar to the one shown here. "f the ruler isn;t (isible, click the %iew *uler button.

On the Standard toolbar, click the !rint !re(iew button.

2 3
To print a document in !rint !re(iew, on the !rint !re(iew toolbar, click the !rint button.

On the !rint !re(iew toolbar, click the <ultiple !ages button, and click the second button in the top row to (iew two pages at a time. Click the One !age button to return to the single-page (iew. On the !rint !re(iew toolbar, click Close. The !rint !re(iew closes, and 'ord returns to the pre(ious (iew of the document. 9eep this file open for the next exercise.

important
6ou must ha(e a printer to complete the following exercise.

rinting a Document
&ou can use two methods to print a document in Word! One way is to use the *rint button to print one copy of all pages in the current document using the default printer! 'his method is convenient when you want to print the entire document! 'he other method is to use the menu to display the *rint dialog bo#! "f you want to print multiple copies of the document, print from a different printer, print selected te#t, or print a range of pages, you use the *rint dialog bo# to specify any of these options! -or e#ample, instead of printing out the

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Computer Fundamentals

entire document to review and edit page @, you can use the *rint dialog bo# to print page @ only!
The default printer is the specific printer that is selected automatically as the location where documents will be printed from your computer.

"n this e#ercise, you practice printing a document by using both the *rint button and the *rint dialog bo#, and then you print only a selected block of te#t!
1 2 3 On the Standard toolbar, click the !rint button. One copy of the current document is printed on the default printer. Click anywhere on the first page of the document. On the ile menu, click !rint. The !rint dialog box appears.

6ou can also print a specific page other than the current page by typing the number of the page that you want to print in the !ages box in the !rint dialog box. To print multiple pages, but not the entire document, you can type the page numbers, inserting a comma between page numbers for nonse.uential pages or using a dash to indicate a continuous range of se.uential pages. or exampleB +,$,C or @-D.

"n the !age range section, click the Current page option, and click O9. The first page of the document is printed. Select the first paragraph, which begins Contoso, Ltd. On the ile menu, click !rint. The !rint dialog box appears. "n the !age range section, click the Selection option, and click O9. The selected text is printed.

5 6 7

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#esson $rap%Up
"n this lesson, you learned how to format te#t! &ou also learned how to use various te#t attributes, how to cut or copy and paste te#t, and how to use the ,lipboard to paste multiple selections! "n addition, you applied styles, then previewed and printed the document! "f you are continuing to the ne#t lesson7
1 2 On the Standard toolbar, click the Sa(e button. 'ord sa(es the changes to the file. On the ile menu, click Close to close the file. 'ord closes the file.

"f you are not continuing to other lessons7

1 2 On the Standard toolbar, click the Sa(e button. 'ord sa(es the changes to the file. "n the upper-right corner of the 'ord window, click the Close button. 'ord closes the file and the 'ord program closes.

&uic' &ui(
1 2 3 4 5 6 7 8 'hat key combination and shortcut key allow you to apply styles to multiple nonconsecuti(e paragraphsE 'hat are four methods to cut and paste a selection of textE &efore you print a document, how can you be sure that the margins will look rightE 'hat is a styleE 'hat are two ways that you can apply bold formatting to a selection of textE =ow can you (iew multiple selections of text in the Office ClipboardE 'hat is the difference between cutting and copying textE =ow can you edit a linked obAect in a 'ord documentE

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Computer Fundamentals

utting )t All Together

Exer i!e 1" "f necessary, start Word! Open the document named "nvitation )3 from the *art """, +esson)3 folder! ,enter all the te#t in the document! ,hange the second paragraph from the bottom to a 2)5point font si%e, in small caps, blue, and bold! 2elect the lines of te#t Youre in ited to!, When, and Where, and change them to ?@ points and bold! ,hange all te#t to the font Aaramond! -inally, move the last three paragraphs to the top of the document! *rint two copies of the document! 2ave the document as Invitation 0 !dited in the +esson)3 folder! Exer i!e 2" Open one of the documents that you have worked with in this lesson and view it in *rint *review! .d ust the margins using the 4uler! Boom in and out of the document using the Magnifier! Boom in and out of the document using the drop5down list! Ciew the print preview in full screen and then return to the normal print preview screen! 6se Word$s help files to determine the purpose of the 2hrink to -it button! Would that feature be useful in the document that you opened? "f so, use the 2hrink to -it button! +eave the document open for the ne#t 8#ercise! Exer i!e 3" 2elect and copy several paragraphs in your document! 0"f necessary, manually open the Office ,lipboard!1 .s you are copying te#t, note the order in which the paragraphs are placed on the ,lipboard! Which item is at the top of the list? "f you click on the down arrow ne#t to an item, what options are available? When would it be useful to use the *aste .ll option on the Office ,lipboard? Exer i!e 4" "n this lesson we briefly e#plored the 4eveal -ormatting task pane! Open the task pane again and click on the links to determine what other dialog bo#es are accessible through this task pane! 'hink of ways in which this task pane could be useful in your work with Word! 6se Word$s help files to learn more about 4eveal -ormatting! Write a brief e#planation of the features available through this task pane and how you would use them! ,lose the document that you opened for these 8#ercises without saving any changes!