Under The Guidance Of:: Ms. Guneet Kaur
Under The Guidance Of:: Ms. Guneet Kaur
Under The Guidance Of:: Ms. Guneet Kaur
E - Moving Ahead Through Performance The Performance Management System in BHEL SUBMITTED IN THE PARTIAL FULFILLMENT FOR THE AWARD OF DEGREE OF MASTER IN BUSINESS ADMINISTRATION 2012-14
An ISO 9001:2008 Certified Institute NAAC Accredited Grade A (Approved by AICTE, HRD Ministry, Govt. of India)
STUDENT DECLARATION
This to certify that I have completed the project titled The Performance Management System in BHEL. under the guidance of Ms. GUNEET KAUR in the partial fulfillment of the requirement for the award of the degree of Master in Business Administration from HMR Institute of Technology & Management, New Delhi. This is an original work and I have not submitted it earlier elsewhere.
PA;HRM : 116-02
Dated:08,09,2013
This is to certify that Mr. vaibhav raj of HMR institute of management has undergone eight weeks practical training on the project project management from 05.07.2013 to 31.08.2013 as summer trainee in Power sector/PMG . He has also submitted his project report to the satisfaction of PS-PMG where he underwent his training.
He has taken keen interest in the training imported to his and his overall performance was satisfactory. We wish him all the success in his future Endeavour.
This is to certify that the project titled The Performance Management System in BHEL. Is an academic work done by Vaibhav raj submitted in the partial fulfillment of the requirement for the award of the degree of Masters in Business Administration from HMR Institute of Technology & Management, New Delhi. under my guidance and direction. To the best of my knowledge and belief the data and information presented by her in the project has not been submitted earlier elsewhere.
ACKNOWLEDGEMENT
I offer my sincere thanks and humble regards to HMR Institute of Technology & Management, GGSIP University, New Delhi for imparting us very valuable professional training in MBA.
I pay my gratitude and sincere regards to Ms. GUNEET KAUR, my project Guide for giving me the cream of his knowledge. I am thankful to her as she has been a constant source of advice, motivation and inspiration. I am also thankful to her for giving his suggestions and encouragement throughout the project work.
I take the opportunity to express my gratitude and thanks to our computer Lab staff and library staff for providing me opportunity to utilize their resources for the completion of the project.
I am also thankful to my family and friends for constantly motivating me to complete the project and providing me an environment which enhanced my knowledge.
Table of contents 1. 2
2.1 2.2 2.3 2.4 2.5 2.6 2.7 2.8 2.9
3
3.1 3.2 3.3 3.4
4
4.1 4.2 4.3
5 6 7 8
COMPANY PROFILE
Background & Management Values, Mission & Objective BHELs product profile Financial profile of BHEL Shareholding pattern
BHEL is the largest engineering and manufacturing enterprise in India in the energy related infrastructure sector today. BHEL was established more than 40 years ago ushering in the indigenous Heavy Electrical Equipment industry in India, a dream which has been more than realized with a wellrecognized track record of performance. It has been earning profits continuously since 1971-72 and achieved a sales turnover of Rs 14525 Crores with a profit before tax of Rs 2564 Crores 2005-06. In 2007 BHEL has achieved an all time high turnover of Rs 18739 crores, notching a growth of 29% over the previous year. Net profit has soared by 44% to 2415 crores over 1679.2 crores of last year. BHEL has been paying dividends over a quarter century and in line with the excellent performance during the financial year 2005-06, an all time high dividend of 145% has been paid.
BHEL caters to core sectors of the Indian Economy viz. Power Generation and Transmission, Industry, Transportation, Renewable Energy, Defense, etc. The wide network of BHELs 14 manufacturing divisions, 4 power sector regional centers, 8 service centers, 15 regional, offices and a large number of Projects Sites spread all over India and abroad enables the Company to promptly serve its customers and provide them suitable products, systems and services-efficiently and at competitive prices.
BHEL has already attained ISO 9001 certification and all the units/divisions of BHEL have been upgraded to the latest ISO-9001; 2000 version quality standard. All the major units/divisions of BHEL have been awarded ISO 14001 certification for environmental management systems and OHSAS 18001 certification for occupational health and safety management systems
FEB. 1947 The planning board felt the need for electrical machinery in India.
MAR. 1948 Sir J.C.Ghosh set up heavy electrical generating equipment factory in the state sector.
JAN. 1955 S.A.Gadkary committee reiterates the need for heavy electrical factory.
AUG. 1956 Heavy Electrical (Pvt.) LTD, was incorporated which was later renamed as HE (I) LTD.
NOV. 1964 Bharat Heavy Electrical Ltd, was established and plants at Haridwar, Hyderabad & Trichy were set up.
JAN. 1974 HE (I) LTD and BHEL were formally merged and the corporate plan of the company was prepared. JAN. 1980 BHEL was set up 3rd generation plants at
TRICHY steel tube plant HARIDWAR casting and forging plant JHANSI transformer plant
In 1982-
BHEL also entered into power equipments, to reduce its dependence on the power sector. So, it developed the capability to produce a variety of electrical, electronic and mechanical equipments for all sectors, including transmission, transportation, oil and gas and other allied industries.
In 1992,
During the year, 10 thermal sets, 2 gas sets and 11 hydro sets were commissioned. Government of Indias liberalization policy and disinvestments policy on its pattern of
shareholding in PSUs.
In 1994,-
During the year the company established Asias largest fuel evaluation test facility at Tiruchi The Company commissioned ten industrial power plants resulting in power generating capacity addition of 293 KW
In 1995,
- The countrys premier state owned undertaking, BHEL, has commissioned Indias first 250 mw capacity thermal generating unit at Dahanu power station in Maharashtra. BHEL won this World Bank contract against competition from multinationals.
In 1997,
In Feb. Greater autonomy was given to PSUs. 9PSUs including BHEL were selected as Navratnas to become Global Giants The public sector Bharat Heavy Electricals Ltd (BHEL) has won the national best exporter award for 1995-96, instituted by the Engineering Export Promotion Council, of the eighth consecutive year, from Madurai. In June, Govt. announces first autonomy package for Navratnas
10
In 1998,The public sector Bharat Heavy Electricals Ltd (BHEL) has entered into an agreement with the Indian Space Research Organization (ISRO) for manufacture and supply of solar panels for upcoming Indian Satellites.
In 1999,Bharat Heavy Electricals Ltd (BHEL) has entered into a technical collaboration agreement with Babcock Borsig Power GmbH of Germany for the manufacture of `once through boilers`
In 2000
The Company has won the top exporters award among the public and private sector companies in India for the 11th Consecutive year
11
The Company is considering a proposal to launch a voluntary retirement scheme (VRS) to `select` employees who have been under performing and not managed any promotions or those who have consistently taken leave or any other proficiency related criteria. - The Company has bagged the `Samman Patra` award from the Finance Ministry for its unblemished track record with Airport Customs in regard to payment of customs duties.
In 2001,-
Bharat Heavy Electricals Ltd. has bagged the prestigious `Golden peacock` national quality award for the second consecutive year for achieving excellence in quality conforming to global standards.
In 2002,
Awarded the top exporters` award by Engineering Export Promotion Council for the year 1999-2000 -Receives award from Confederation of Indian Industry (CII) becoming the first PSU to win this honour
In 2003-
BHEL and TCS tie-up to develop IT-based solutions for power sector
12
In 2004-
Bhel has joined hands with a UN body `Global Compact` to share experiences with global corporate houses for greater focus on corporate social responsibility Appoints A K Puri as the chairman and managing director of Bharat Heavy Electricals Ltd (Bhel).
In 2005-
Delists equity shares from the Madras Stock Exchange Ltd (MSE) w.e.f. January 19, 2005.Delists equity shares of the Company voluntary from The Stock Exchange, Ahmadabad (ASE) with effect from January 28, 2005.-BHEL, TCS jointly working on marketing initiative `Power Pack`-Appoints Dr V. Gopalakrishnan as Chief of the Bharat Heavy Electricals Ltd at Tiruchi Bhel`s Trichy, Bangalore plants win five National Safety Awards
In 2006,-
13
BHEL inks agreement with IIT Madras for new courses. Bechtel signs Dabhol agreement with BHEL
In 2007,-
BHEL has raised its research & development spend to Rs 238 crore during fiscal 2006-07, up from Rs 152 crore last year. BHEL gets ICWAI national award for excellence in cost management 2006. In Feb. BHEL pays all-time high 125% interim dividend for fiscal 2006-07. BHEL employees win maximum number of Prime Ministers Shrama BHEL achieved an all time high turnover of Rs.18739 crore in Comparison to last year of Rs 14525 crore Net profit has soared by 44% to Rs. 2415 crore in comparison to last year of Rs. 1679.20 crore BHEL has announced 245 % of dividend on its original equity.An issue of bonus share in the ratio of 1:1 has been declared by the company.
14
Values:
Strike adherence to commitments Foster learning, creativity and team work. Ensure speed of response Respect for dignity and potential for individual Loyalty and pride in the company Zeal to excel and zest for change Integrity and fairness in all matters Most of them have been rephrased.
15
"Zest for change" has been added as change has been integral with success and the rate at which change is needed is very high compared to earlier period.
OBJECTIVES
GROWTH To ensure a steady growth by enhancing the competitive edge of BHEL in existing businesses, new areas and international operations.
PROFITABILITY
To provide a reasonable & adequate return on capital employed, primarily through improvement in operational efficiency, capacity utilization & productivity and generate adequate internal resources to finance the companys growth
CUSTOMER FOCUS
To build a high degree of customer confidence by providing increased value for his money through internationals standards of products quality, performance and superior customer services.
PEOPLE ORIENTATION
16
To enable each employee to achieve his potential, improve his capabilities, perceive his role & responsibilities and participate & contribute positively to the growth and success of the Company. To invest in human resources continuously and be alive to their needs
IMAGE
To fulfill the expectations which stakeholders like government as owner, employees and the country at large have from BHEL.
1. Power Generation
Power Generation Sector comprises thermal, hydro and nuclear power plant business. As of 31.3.2006.BHEL supplied sets account for 76741 MV in the country, as against nil till 1969-70 Custom- made hydro sets of Francis, Pelton and Kalpan for different head-discharge combinations are also engineered and manufactured by BHEL In all, orders for more than 880 utility sets of thermal, hydro, gas and nuclear have been placed on the company as on date. The power plant equipment manufactured by BHEL is based on contemporary technology comparable with the best in the world, and is also internationally competitive
2. Industries
BHEL manufactures and supplies major capital equipment and system like captive power plant, centrifugal compressor, drive turbines, industrial boilers and auxiliaries etc. BHEL has also
17
emerged as a major supplier of controls and instrumentation systems, especially distributed digital control systems for various power plants and industries.
3. Transportation
Most of the trains on Indian Railways, whether electric or diesel powered are equipped with BHELs traction propulsion system and controls. Indias first underground metro at Kolkata runs on drives and controls supplied by BHEL. Almost all the EMUs in service are with electrics manufactured and supplied by BHEL. BHEL has also diversified into the area of track maintenance machines for Indian Railways.
4. Renewable Energy
BHEL has been manufacturing and supplying a range of Renewable Energy systems and products. It includes Solar Energy systems namely, PV modules, PV power plants, solar lanterns, solar pumps etc .
6. Transmission
BHEL supplies a wide range of products and systems for transmission and distribution application. The products manufactured by BHEL include power transformers, instrument transformers, dry type transformers etc.
ACTIVITY PROFILE
Power Generation and Transmission
Steam Turbines-Generator sets and Auxiliaries Boilers and Boilers Auxiliaries Nuclear Power Generation Equipments Hydro Turbines-Generator Sets & Auxiliaries
18
Gas Turbines-Generator Sets Heat Exchangers Condensers Bag Filters Valves Pumps Electrical Machines Power, Distribution and Instrument Transformers Reactors Porcelain
Turnkey Utility Power Station/EPC contracts Captive Power Plant Consultancy Services Construction Services Software packages for Utilities
19
BHEL IN INDIA
REGIONAL OFFICES (POWER SECTOR):
1. NEW DELHI (NORTHERN REGION) 2. CALCUTTA (EASTHREN REGION) 3. NAGPUR (WESTHREN REGION) 4. MADRAS (SOUTHREN REGION)
BUSINESS OFFICES:
1. BANGLORE 2. BHUBANESHWAR 3. BOMBAY 4. CHANDIGARH 5. GUWAHATI 6. JABALPUR 7. JAIPUR 8. LUCKNOW 9. MADRAS 10. NEW DELHI 11. PATNA 12. RANCHI 13. SECKUNDRABAD
20
SERVICE CENTRES:1. BANGALORE 2. BARODA 3. CALCUTTA 4. CHANDIGARH 5. SECUNDRABAD 6. NEW DELHI 7. NAGPUR 8. PATNA 9. VARANASI
21
Board of Directors
Shri Ashok K. Puri Shri Naresh Chaturvedi Dr. Surjeet Mitra Shri Vineet Nayyar Shri Sanjay M. Dadlika Shri Ashok K. Aggarwal Shri Manish Gupta Shri Shekhar Dutta Shri Raman Singh Sidhu Shri Madhukar Shri Ramji Rai Shri S.K.Jain Shri A.K.Mathur Shri K. Ravi Kumar
Chairman and Managing Director Director Director Director Director Director Director Director Director Director Director (ER &D) Director (HR) Director (IS&P) Director (Power)
22
Heavy Electrical Equipment Plant, Hardwar of this Multi-unit corporation with its 7467 strong highly skilled technicians, engineers, specialists and professional experts is the symbol of Indo Soviet and Indo German Collaboration. It is one of the four major manufacturing units of the BHEL.With turnover of 1088 crores and PBT of Rs.68 crores, HEEP added 3000 MW of power to the National grid during 2001-02. HEEP is engaged in the manufacture of Thermal and Nuclear Sets up to 1000MW, Hydro Sets up to HT Runner dia 6300mm, associated Apparatus Control gears, AC& DC Electrical machines and large size Gas Turbine of 60-200 MW. HEEP Hardwar contributes about 44% of Indias total installed capacity for power generation with total capacity of Thermal, Nuclear & Hydro Sets of over 45000MW currently working at a Plant Load Factor of 76% and Operational Availability of 86%. Inspite of acute recession in economy, BHEL Hardwar bagged recent orders worth 1500 Crores including repeat orders for Suratgarh-5, Kota-6, Raichur-7, Rihand-3&4 and Ramagundam-7 Unit. Additionally, Mejia-4, Panipat-7&8, Maithon and Bhatinda are in pipeline.
HISTORICAL PROFILE:
23
The construction of heavy electrical equipment Plant commenced in Oct.1963after indo -soviet technical co-operation agreement in Sept.1959The first product to roll out from the plant was an electric motor in January 1967.This was followed by first 100 MW Steam Turbine in Dec.1969and first 100MW Turbo Generator in August 1971.The plants break even was achieved in March 1974.BHEL went in for technical collaboration with M/s Siemens, Germany to undertake design and manufacture to large size thermal sets upto a unit rating of 1000 MW in the year 1976.First 200 MWTG set was commissioned at Obra in 1977.The continuum of technological advancement subsequently saw the commissioning of 500 MW TG Set in 1984 .The technical cooperation of Gas Turbine manufacture was also signed with M/s Siemens Germany.First 150 MW ISO rating gas Turbine was exported to Germany in Feb1995.Our 25 0 MW thermal set up at Dahanu Plant of BSES made a history by continuous operation for over 150 days and notching up a record plant load factor greater than 100%.
1. ELECTRO CONSULT 2. ABB 3. BEEHTEL 4. BLOCK & NEATCH 5. GENERAL ELECTRIC 6. RAYTHEON 7. WESTINGHOUSE 8. CNMI & EC 9. SANGHAI ELECTRIC CO 10. GEC-ALSTHOM 11. ELECTRIM 12. FRANCO TOSI 13. FUJI
ITALY SWITZERLAND USA USA USA USA USA CHINA UK UK POLAND FRANCE JAPAN
24
14. HITECHI 15. MITSUBISHI 16. TOSHIBA 17. ROLLS ROYCE 18. SIEMENS
CUSTOMERS
Karnath Gumti Bhandardara-1 Subbal Sindh Kali nadi Stage-1 Chibro Ukai Chennai Tillari
Govt. of J & K Govt. of Tripura Govt. of Maharashtra Govt. of J & K Karnataka power corporation Ltd. UP Electricity Board Gujrat Electricity Board Govt. of J & K Govt. of Maharashtra
25
Kadamparai
EXPORTS
Govt. of Nepal Electricity Generating Authority, Thailand Electricity Generating Authority, Thailand Govt. of Nepal
Today the power sector plays a very important role in building any Nation. It helps the country to develop its economy and the life style of society. BHEL contributes 79% of the national power generation. In which 44% contribution is made only by BHEL Hardwar, 35% contribution is made by BHEL other than Hardwar unit and rest 21 % contribution made by other companies.
26
BHEL Hardwar for ultimately achieving BUSINESS EXCELLENCE. HEEP Hardwar plant is accredited for ISO 9001 and ISO 14001 and is now on March towards TQM.5-S was launched in March 1999 in a big way and now it has become a way of life in the organisation. In 2000 HEEP applied for CII-EXIM Business excellence award and site visit was conducted Bu CII team in Seot.2000.Cii feedback has gone a log way in carrying out further improvement plans and giving a structured thrust to TQM movement In July 2001, Units TQ Council reviewed the TQ Action Plans 2001 -02 for its effectiveness and impact on accelerating the pace of improvement and consequent TQ Score. Executive Director laid the challenge of achieving the TQ score of 650.With an objective to bring awareness about he CIIEXIM Business Excellence Model amongst the Sr. Executives, the first Top Management TQM Workshops held at Rishikesh during oct.2001Executive Director who is TQ Assessor also, himself steered the Workshop with assistance from some experienced TQ Assessor of HEEP. It followed by second Top Management TQM Workshop steered again by Ed was held at HRDC on Oct29,2001.Subsequantly the third Top Management TQM Workshop was held in Nov2001,where-in Sr. Counsellor, CII deliberate the detail on Best practices of TATA STEEL-the winner of CII-EXIM Business Excellence Award 2000.Simultaneously ,TQ Assessors training program for the select group of young managers(to be developed as Think Tanks)was organized in Nov2001.To give further boost Apex Group was formed. Apex Group developed Roadmap to Business Excellence based on Criteria Linkage of CII-EXIM Business Model and the initiatives taken at Hardwar was drawn by the group and it was widely circulated amongst the employees through special issue of Hardwar Current in April 2002.It followed by JBE workshop of Apex TQM Group held at Tehri on June 30 and July 1,02 where-in following business policy and critical factors was evolved.
27
BUSINESS POLICY:
In-line with Companys Vision, Mission and values, we dedicate ourselves to sustained growth with increasing positive Economic Value Addition and Customer focussed business leadership in the Power and Industry Sector.
28
BHELs LAST 5 YEAR SUMMARY (In crores) 2006-07 TURNOVER 18738.9 5 7182.27 3736.07 9695.82 20312.9 AND 7 2005-06 14525.49 2004-05 10336.4 2003-04 8662.47 2002-03 7482.22
10130.08
8322.22
6244.66
4676.93
6200.68
5020.74
4180.03
3671.45
INTERPRETATION
In last five years BHELs Turnover increased from 7482.22crores in 2002-03 to 18738.95crores in 200506. The increase in % is 150.44; it is the result of turnover and profit. Its Value Added has also showed a continuous increased from 3247.50crores to 7182.27 in 2002-03 to 2006-07 increase % being 121.16. Its debtors showed an increasing trend, it continuously increased from 4075.78crores in 2002-03 to
29
9695.82 in 2006-07, 137.89 being the overall increase %. Current Assets, Loans and Advances increases from 8348.28crores in 2002-03 to 20312.97crores in 2006-07, increase in % is 143.3. Current Liabilities and Provision has shown a continuous increase from 4676.93crores in 2002-03 to 14193.45crores in 2006-07. Increase in % is 203.47. Net working capital increases from 3671.45crores in 2002-03 to 6119.52crores in 2006-07, increase % being 66.67. After viewing above data, we can say that overall performance of BHEL in last five years is quite satisfactory and it is continuously heading towards improveme
SL NO.
CATEGORY
%AGE OF SHAREHOLDING
2006-07
67.72
a) b)
MUTUAL FUNDS AND UTI BANKS,FINANCIAL INSTITUTIONS INSURANCE COMPANIES FOREIGN INSTITUTIONAL INVESTORS OTHERS AND
4.79 2.52
5.08 3
c) d)
22.42 2.55
19.49 4.71
1.37 1.09
2.81 1.8
30
0.06 0 0.03
0.10 0 0
31
PIE CHART SHOWING SHAREHOLDING PATTERN OF BHEL FOR THE YEAR 2006-07
PRESIDENT OF INDIA MUTUAL FUNDS AND UTI BANKS,FINANCIAL INSTITUTIONS AND INSURANCE COMPANIES FOREIGN INSTITUTIONAL INVESTORS OTHERS -
5% 22%
2% 5% 66%
PIE CHART SHOWING SHAREHOLDING PATTERN OF BHEL FOR THE YEAR 2005-06
32
TRAINING
Employee training is a specialized function and is one of the fundamental operative functions of Human Resource Management. Acc to FLIPPO, Training is the act of increasing the knowledge and skill of an employee for doing a particular job. It is a short-term educational process and utilizing a systematic and organized procedure by which employees learn technical knowledge and skills for a definite purpose. Training refers to the organizations efforts to improve an individuals ability to perform a job or organizational role. It can be defined as a learning experience in which it seeks a relative permanent change in an individual that would improve his ability to perform the job.
DIFFERENCE BETWEEN TRAINING AND DEVELOPMENT Training and development go hand in hand and are often used synonymously but there is a difference between them. Training is the process of learning a sequence of programmed behavior. It is an application of knowledge. It gives people an awareness of the rules and procedures to guide their behavior. It intends to improve their performance on the current job and prepares them for an intended job.
Development is a related process. It covers not only those activities, which improve job performance, but also those, which bring about growth of the personality. It helps individual in the progress towards maturity and actualization of potential capabilities so that they can become not only good employees but better human beings.
33
PRINCIPLES OF TRAINING
MOTIVATION
Learning is enhanced when the learner is motivated. Learning experience must be designed so learners can see how it will help in achieving the goals of the organization. Effectiveness of training depends on motivation.
FEEDBACK
Training requires feedback. It is required so the trainee can correct his mistakes. Only getting information about how he is doing to achieve goals, he can correct the deviations.
REINFORCEMENT
The principle of reinforcement tells the behaviors that are positively reinforced are encouraged and sustained. It increases the likelihood that a learned behavior well be repeated.
PRACTICE
Practice increases a trainees performance. When the trainees practice actually, they gain confidence and are less likely to make errors or to forget what they have learned.
INDIVIDUAL DIFFERENCES
34
Individual training is costly. Group training is advantageous to the organization. Individuals vary in intelligence and aptitude from person to person. Training must be geared to the intelligence and aptitude of individual trainee.
35
OBJECTIVES OF TRAINING
TO INCREASE PRODUCTIVITY
An instructor can help employees increase their level of performance on their assignment. Increase in human performance leads to increase in the operational productivity and also the increase in the profit of the company.
TO IMPROVE QUALITY
Better-trained workers are less likely to make operational mistakes. It can be in relationship to the company or in reference to the intangible organizational employment atmosphere.
36
PERSONAL GROWTH
Employees on a personal basis gain individually from their exposure to educational expressions. Training programmes give them wider awareness and skills.
37
To assist employees to function more effectively in their present positions by exposing them to new concepts.
To build a line of competent people and prepare them to occupy more responsible positions.
To prevent obsolescence.
To promote individual and collective morale, responsibility and cooperative attitudes etc.
38
TYPES OF TRAINING
Training is required for several purposes. Accordingly training programmes may be of the following types:
Orientation training: Induction or orientation training seeks to adjust newly appointed employees to the work environment. Every new employee needs to be made fully familiar with his job, his superiors and subordinates and with the rules and regulations of the organization. Induction training creates self-confidence in the employees. It is also knows as pre-job training. It is brief and informative.
Job training: It refers to the training provided with a view to increase the knowledge and skills of an employee for performance on the job. Employees may be taught the correct methods of handling equipment and machines used in a job. Such training helps to reduce accidents, waste and inefficiency in the performance of the job.
Safety training: Training provided to minimize accidents and damage to machinery is known as safety training. It involves instruction in the use of safety devices and in safety consciousness.
Promotional training: It involves training of existing employees to enable them to perform higherlevel jobs. Employees with potential are selected and they are given training before their promotion, so that they do not find it difficult to shoulder the higher responsibilities of the new positions to which they are promoted. Refresher training: When existing techniques become obsolete due to the development of better techniques, employees have to be trained in the use of new methods and techniques. With the passage of time employee may forget some of the methods of doing work. Refresher training is designed to revive and refresh the knowledge and to update the skills of the existing employees. Short-term refresher courses have become popular on account of rapid changes in technology and
39
work methods. Refresher or re-training programmes are conducted to avoid obsolescence of knowledge and skills.
METHODS OF TRAINING
METHODS OF TRAINING
ON-THE-JOB TECHNIQUES On the job techniques enables managers to practice management skills, make mistakes and learn from their mistakes under the guidance of an experienced, competent manager. Some of the methods are as:
Job Rotation: It is also referred to as cross straining. It involves placing an employee on different
jobs for periods of time ranging from a few hours to several weeks. At lower job levels, it normally consumes a short period, such as few hours or one or two days. At higher job levels, it may consume much larger periods because staff trainees may be learning complex functions and responsibilities.
Job rotation for managers usually involves temporary assignments that may range from several months to one or more years in various departments, plants and offices. Job rotation for trainees involves
40
several short-term assignments, that touch a variety of skills and gives the trainees a greater understanding of how various work areas function. For middle and upper level management, it serves a slightly different function. At this stage, it involves lateral promotions, which last for one or more years. It involves a move to different work environment so that manager may develop competence in general management decision-making skills.
Enlarged and enriched job responsibilities: By giving an employee added job duties, and increasing the autonomy and responsibilities associated with the job, the firm allows an employee to learn a lot about the job, department and organization.
Job instruction training: It is also known as step-by-step training. Here, the trainer explains the trainee the way of doing the jobs, job knowledge and skills and allows him to do the job. The trainer appraises the performance of the trainee, provides feedback information and corrects the trainee. In simple words, it involves preparation, presentation, performance, and tryout and follow up.
Coaching: The trainee is placed under a particular supervisor who functions as a coach in training the individual. The supervisor provides the feedback to the trainee on his performance and offers him some suggestions for improvement. Often the trainee shares some duties and responsibilities of the coach and relives him of his burden. A drawback is that the trainee may not have the freedom or opportunity to express his own ideas.
Committee assignments:
41
Here in, a group of trainees are given and asked to solve an actual organizational problem. The trainees solve the problem jointly. This develops team work and group cohesiveness feelings amongst the trainees.
OFF-THE-JOB TRAINING It includes anything performed away from the employees job area or immediate work area. Two broad categories of it are:
IN HOUSE PROGRAMMES
These are conducted within the organizations own training facility; either by training specialists from HR department or by external consultant or a combination of both.
OFF-SITE PROGRAMMES
It is held elsewhere and sponsored by an educational institution, a professional association, a government agency or an independent training and development firm.The various off- the- jobtraining programmes are as follows:
Vestibule training: Herein, actual work conditions are simulated in a classroom. Material, files and equipment those are used in actual job performance are also used in training. This type of training is commonly used for training personnel for clerical and semiskilled jobs. The duration of this training ranges from few days to a few weeks. Theory can be related to practice in this method.
Role-playing: It is defined as a method of human interaction that involves realistic behaviour in imaginary situations. This method involves action doing and practice. The participants play the role of certain characters, such as production manager, HR manager, foreman, workers etc. This method is mostly used for developing interpersonal interactions and relations.
Lecture method: The lecture is a traditional and direct method of instruction. The instruction organizes the material and gives it to the group of trainees in the form of a talk. To be effective, the
42
lecture must motivate and create interest among the trainees. An advantage of this method is that it is direct and can be used for a large group of trainees. Conference or discussion: It is a method in training the clerical, professional and supervisory personnel. It involves a group of people who pose ideas, examine and share facts and data, test assumptions and draw conclusions, all of which contribute to the improvement of job performance. It has an advantage that it involves two-way communication and hence feedback is provided. The participants feel free to speak in small groups. Success depends upon the leadership qualities of the person who leads the group. Programmed instruction: This method has become popular in recent years. The subject matter to be learned is presented in a series of carefully planned sequential units. These units are arranged from simple to mere complex levels of instructions. The trainee goes through these units by answering questions or filling the blanks. This method is expensive and time consuming.
43
STRENGTH AND WEAKNESS An inventory of managers is taken with special focus on their strength in terms of managerial skills and other attributes. Their unique capabilities, specialist knowledge and achievements are listed down against each. A comparison with the requirement of the organization will bring the gap in knowledge and skills of existing executive. This is the weakness. LONG- RANGE PLANS Here the management prepares long-term training and development plans for their executives, which include the annual training targets, the annual budgets and the specific area of training. SHORT- TERM PROGRAMME This programme specify the duration, starting time, ending time, number of executives being trained, identify the resources etc. IMPLEMENTATION The training programme envisaged before is put into operation. The actual training is initiated by proper timetable and other arrangements.
EVALUATION In this step, the effectiveness of the executive training programme is evaluated by measuring the improved performance of executives who underwent the programme, on their job. There are various criteria of measuring effectiveness such as validity, reliability etc.
44
The groups are as follows: No Measurement Subjective Measures Qualitative Measures Objective Measures
The first group, in which no real measurement occurs, includes activities undertaken as an Act of Faith, where no form of measurement is attempted, such as initiatives to improve communications in organization, which seem to make people feel good and appear to have worked in some intangible manner.
The second group includes subjective responses from trainees/course delegates, as exemplified by the Happy Sheet. The main question asked is about how individuals feel after the training. Organizations often make the assumption that positive responses indicate training success and therefore value to the organization. However, course delegates may well give strong positive response scores for a number of reasons, including the presentational skills of the trainer, the quality of the venue, and the feel good factor of indulging in a creative work group, and so on. Quality measures appear to be more objective than the previous group, but are often flawed by subjectivity as well. They are typified by questionnaires asking delegates to put a value on the likely benefits of a training programme.
Objective measures are the only really meaningful ones. However, they challenge the provider of training to demonstrate how their training activities feed through to the bottom line: in terms of return on investment and return on the capital employed. There has often been an assumption, in times past, that training somehow justifies itself, because it is all about developing people. However, it is incumbent on organizations to look critically at the ways in which they evaluate their training activities, lest they fall prey to the subject approach and are badly caught out when a rigorous analysis of all the functions of the organizations business is called for. A desirable, if not essential, characteristic of all training programmes is a built-in provision for evaluation. The four main dimensions of evaluation are:
45
EVALUATION OF TRAINING INPUTS This involves the evaluation of the training curriculum and its sequencing.
EVALUATION OF THE TRAINING PROCESS The climate of the training organization, the relationship between participants and trainers, the general attitude, and approaches of the trainers, training methods, etc are some of the important elements of the training process which also needs to be evaluated.
EVALUATION OF TRAINING OUTCOMES Measuring the carry-home value of a training programme in terms of what has been achieved and how much is the main task of evaluation. This, however, is a complex technical and professional task. Benefits of a training programme are not obvious and they are not readily measurable. Payoffs from training are intangible and rather slow to become apparent. A central problem is the absence of objective criteria and specific definitions of relevant variables by which to measure the effectiveness
46
either of specific programmes or changes in employee behaviour. Nevertheless, the good personnel managers do make an effort to systematically appraise the benefits and results of their programmes.
In job-related training, the objective is to train people for specific job skills so that their productivity may increase. Evaluation can be done either to the direct criterion of increase in output or to the indirect criteria of decrease in cost, breakage or rejects. Even more indirect are measures that point out changes in absenteeism or turnover.
The most difficult problems of evaluation lie in the area of human relations skill training, which is given to the supervisors and middle- level managers. Supervisory and managerial training programmes are, for this reason, less amenable to objective review procedures. Much subjectivity enters into evaluations of these programmes, since exact standards and criteria are hard to devise.
47
The process of evaluating the training effectiveness involves the consideration of various constraints. Many researchers have developed various methods and models in order to facilitate this process. Some of the models are described as below: -
CIRO MODEL OF EVALUATION Developed originally by WARR (1978), this theoretical model is based on evaluation being carried out at four different levels:
Context Evaluation: Obtaining and using information about the current operational context i.e. about individual difficulties, organizational deficiencies etc. in practice, this mainly implies the assessment of training needs as a basis for decision. This involves: Examining the expectations and perceptions of the people. Examining whether the training needs were accurately identified. Putting the specific training event in the wider context of other training activities. Establishing whether the trainers enjoyed the confidence of the trainees and whether the latter are comfortable with the level and focus of the training.
Input Evaluation: Determine using factor and opinion about the available human and material training resources in order to choose between alternative training methods. This involves: Establishing the adequacy of the resource base and its cost. Considering the choice and effectiveness of the training methods and techniques. Identifying the numbers who successfully completed the program compared with those who started and draw appropriate inferences.
48
Establishing whether the trainers were perceived to be credible as far as the trainees are concerned. Establishing whether the psychological and emotional climate of learning was appropriate.
Reaction Evaluation: Monitoring the training as it is in progress. This involves continuous examination of administrative arrangements and feedback from trainees. This involves: Looking at the reactions of trainees to the content and method of training. Establishing the reaction of other people, particularly line managers to the early results of the training program. Discussing the views and observations of the trainers.
Outcomes: It implies the measuring of the consequences of training. This involves: Establishing whether expectations of results were met. Identifying whether all or some of the learning objectives were met. Finding out what were the end course views about the training.
Immediate Outcomes: The changes in the trainees knowledge, skills and attitude that can be identified immediately after the completion of training. The aim here is to find out the extent to which positive transfer of learning has taken place from the training to the workplace. This type of evaluation may be done in several ways such as behaviourally anchored rating scales or self repots supplemented by reports of subordinates, peers and supervisors or critical incidents etc.
Intermediate Outcomes: These are the changes in trainees actual work behaviour, which result from training. The assumption here is that effective training should be reflected in the trainees increased jobproficiency.
49
Ultimate Outcomes: These are the changes in the functioning of part or the entire organization, which have resulted from changes in work behaviour. For this purpose, indexes of productivity, labour turnover etc, studies of organizational climate and human resource accounting are taken as the ultimate results achieved by the trainee.
50
HAMBLINS MODEL
Hamblin (1974) said, The purpose of evaluation is control. A well controlled training program is one in which the weakness and failures are identified and corrected by means of the negative feedback and strengths and successes and corrected by means of the positive feedback. The processes, which occur as a result of a successful training programme, can be divided into 4 levels. The evaluation can be carried out at any of the following levels:
Reaction Level: It measures the reactions of the trainees to the content and methods of the training, not the trainer, and to any other factors perceived as relevant. It determines what the trainee thought about the training.
Learning Level: It measures the learning attitude of the trainees during the learning period. It collects information that did the trainees learn what was intended.
Job Behavior Level: The job behavior of the trainees in the work environment at the end of the training period i.e. did the training got transferred to the job?
Effect on the Department: Has the training helped the trainees in improving the departments performance?
The Ultimate Level: It measures that has the training affected the ultimate well being of the organization in terms of the business objectives.
51
O1 Reactions Objectives
E1 Reaction Effects
O2 Learning Objectives
E2 Learning Effects
O4 Organization Objectives
E4 Organization Effects
52
MODEL USED IN THIS REPORT FOR EVALUATION AND RECOMMENDATIONS The Kirkpatrick Model establishes the effectiveness in terms of assessing the extent to which the objectives are met. Combining the four levels of this model and an optimum cost benefit strategy would enable the management to ascertain the extent to which a programme is contributing to the effectiveness of the organization. Therefore, this technique is used to identify and recommend certain measures in order to improve the training effectiveness at BHEL. The details of Kirkpatrick Model are explained in the succeeding paragraph.
Perhaps the most influential approach to training evaluation was developed by D.L. KIRKPATRICK (1975) which, according to Bornbrauer (1987), despite its age and common sense approach to the subject, remains valid: because of its comprehensiveness, simplicity, and applicability to a variety of training situations.
LEVEL ONE-REACTION
This level in the Kirkpatrick model is seen to offer some useful insights into the early experiences of trainees, but precisely because it is concerned with feelings and first reactions, the results need to be viewed with some caution. Measurement can be done through: Reaction sheets: Reaction sheets (often refereed to as happy sheets) should ask questions about the achievement of the course objectives, about the course material, the presentation, the activities used, the venue and the pre-course material.
53
Group discussion: Build in time at the end of the course for how they will take the learning forward. Have them record the main points of the discussion for you to take away. Thumbs up, thumb down: This is much focused on reaction. Ask closed questions about the training course directed to the whole group. If participants feel the answer to the question is Yes they give a thumbs-up sign, if the answer is No, its a thumbs down. You need to record the number of responses, positive or negative, to each question.
Recognizing that the purpose of training is to create new job capabilities means that evaluation must be extended to the working environment. Above all, this level of evaluation draws attention to the fact that training does not end at the completion of the training programme, but has to embrace issues such as
54
the transfer of training, support for the use of new skills and competences and the support provided by line managers. Measurement can be done through: Post- course review with line manager: Delegates should meet with their lime manager soon after the course to discuss what learning has taken place and how this will be applied. They should then meet at agreed intervals to review how much progress is being made. Follow-up questionnaire: The trainer circulates a questionnaire to all delegates and their managers asking questions about how the learning from the course is being applied. Follow-up calls: The trainer, or a nominated person, chooses a random sample of delegates from a course and then contacts them and their line managers to ask a series of questions about the application of learning from the course. Re-testing: If the training is very skills- based and has culminated with a test, it is possible (although time-consuming) to re-test delegates on regular basis and then to retrain if necessary.
The ultimate level and one that represents an attempt to establish what is often described as the impact of training on the bottom line must be measured. As with level three evaluations, in order to assess the effects of training on an organization, measures need to be taken prior to the training being carried out. Examples of such measures are: Staff attitude surveys Profit levels Wastage Levels of consumables used Accidents and damage rates Customer complaints Working rates Error rates
55
Work outstanding Task completed per hour/day/week Self-assessment of performance by team members
VARIOUS TRAINING PROGRAMMES ORGANISED FOR THE WORKERS IN BHEL:S.no 1 Training Programmes Duration Conducted by Worker teachers
2 3 4 5 6
Personality development Worker teachers day ISO 14000 awareness National safety day Fire fighting
Worker teachers Worker teachers Worker teachers Worker teachers Security officer
56
Workers management
participation
in 3 days
Central
board
of
Educational
Rishikesh, Dehradun 9 10 11 12 Gemba- Kaizen workshop Security and fire fighting Positive approach Vipassana meditation 5 days 1 day 1 day 2 days Kaizen institute Worker teachers Worker teachers Vipassana Sansthan 13 Workers children- Workshop for 1 day young people, personality Shakuntala Anand Sadhna
development
57
TRAINING IN BHEL
BHEL provides training to all its employees as per the policy of the organization.
PURPOSE OF TRAINING:
SCOPE:
Identification of Needs
Imparting Training
Feedback
Induction Training
Training Effectiveness
58
IDENTIFICATION OF NEEDS
MANAGEMENT STAFF The Performance Appraisal form of the organization has a section in which the training and development needs are filed up. The person whom the concerned employee is reporting fills the Performance Appraisal form annually. Such person may be a branch head or department head.
Identification of training need is done at the Executive Office (EO) level for the managers through the Performance Appraisal forms annually and the records are maintained at the Executive Office. Managers are nominated for the various training courses by the Executives Office. Managers may also be nominated to certain training programmes from the branch if the subjects covered are found to be of interest or if they offer a learning opportunity in some emerging areas of knowledge.
Training needs for the department through their Performance Appraisal forms identifies the officers, which are filled in by the department head. The Performance Appraisal forms thus give the emerging training needs. This exercise is carried out annually.
STAFF AND WORKERS Training needs for staff and workers are identified based on: Companys strategy and policy. Organizational Thrust Areas. New Emerging Areas.
This together gives the consolidated system of needs that is prepared by the Personnel Officer and approved by the Department Head.
59
PREPARATION OF TRAINING PLAN On the basis of identified training needs, the annual training calendar is prepared by the Personnel officer and approved by the Personnel Head. Annual Training Budget is prepared by Branch Personnel Head and is approved by Executive Office. This gives the final list of training activities in a particular year. It is attempted to carry out all the programmes to fulfill the identified needs. The Head of the Personnel Department monitors the actual training conducted vis--vis the identified training needs on a monthly basis.
IMPARTING OF TRAINING Actual training is imparted with the help of in-house and outside agencies. The selection of these agencies is done on the basis of reputation; programmes offered by them, past experience and feedback received from the earlier participants. Training is also imparted by nominating the concerned employee for an external training programme. All records of the training are maintained at branch as per Record of Training in the Personnel folder and the same is intimated to the Executive Office Personnel through the Monthly Personnel Report.
FEEDBACK A feedback is taken from the participants through a questionnaire on the programme and their impressions in order to further improve upon the same. There are three such questionnaires available and one of these is used depending upon the nature of the training programme and the level of participants. Also, a person from the personnel department sits through the final session of the programme and takes the verbal feedback about the programme.
INDUCTION TRAINING
60
STAFF/ OFFICERS/ MANAGERS This is carried out as the very first step for any new entrant into the branch at the Staff/ Officer/ Manager level. The department prepares a schedule for the employee as per which he is required to spend specific time in each department. During such period, he is reporting to the respective department head. The objective of the induction programme is to familiarize the participant to the function of different department. The copies of the same are sent to the General Manager and all concerned. At the end of the induction, the trainee has to submit a report to the Personnel Department.
WORKERS In the case of a new entrant, he is called in General shift for 2 days for training under a senior worker to familiarize him with the welfare facilities like card punching, canteen, public conveniences, rules and regulations, standing orders, shift timings, spell outs, medical facilities, leave procedures etc. After two days of training, he is deployed in the concerned department. The Personnel Officer organizes this. MANAGEMENT TRAINEES TRAINING Management trainees are given a fortnight of induction programme. Corporate HR advises it as per Management Trainee Training programme designed by them. Thereafter, a detailed training programme is carried out whereby the incumbent is to understand in depth of working of each department at various locations as per the programme given by the Corporate HR. Corporate HR maintains all relevant records pertaining to Management Trainees training at Bangalore. TRAINING EFFECTIVENESS For each training programme conducted in-house for BHEL Delhi branch personnel, a training brochure is developed. The brochure developed consists of the following information: Programme objectives: Need of the training and what are the objectives that this training aims to achieve, what likely outcomes are expected to come out of impact of this training. Programme content: Topics being covered during the training.
61
-Methodology adopted. -Programme faculty. -Personnel to be covered. -Training methodology. -Training effectiveness criteria and scale. The training effectiveness is measured by measurement of the achievement of the objectives. This lists down the measurement indicators, achievement of which will ensure that programme objectives are achieved.
A person gets nominated for the training programme in the following two ways: a) Training programme flowing from the training needs. b) Training programme for testing out the training/ increased awareness/ general information/ omnibus training types etc.
1. Functional: The outcome of the training is measured by comparing the data pre-training and posttraining. A scale is developed for measuring the effectiveness of training based on the % achievement of the objectives.
62
2. Behavioral: The effectiveness of the training of this nature is measured annually. This is seen through the training need identification for the coming year for the employee. If the training need is repeated there, then the training provided is taken as ineffective. If the training need is repeated but with focus on a part of the need, then the training is partially effective. If not repeated, then the training is effective. 3. General: These are the training needs flowing directly from the organizational needs. Examples of these can be ISO 9000 training, ISO 14000 training and any awareness training. These are omnibus training programmes, which are run for a large number of employees. The effectiveness of the training is measured by: - Achievement of those organizational objectives within the time lines. - Number of audit issues raised on the areas covered in the training. - Any other such thing as defined in the training brochure.
The effectiveness of the outside training programme is measured on the same line as above. However, no detailed brochure is prepared for the same. The measurement criterion for the programme is defined in the beginning of the programme and effectiveness measured against the same.
A consolidated effectiveness report of the training programme is prepared at the end of the year. The programmes that are found to be ineffective are reworked.
63
TRAINING OF AN OFFICER
Annual Training Budget Imparting Training Collecting Feedback for Further Improvement Monitoring of Actual Training vis-a-vis the Identified needs
64
TRAINING OF A WORKER
Annual TrainingFOR
EIGN INSTITUTION AL INVESTORS
5%
a22% g2% u Collecting a5% Feedback for g n66% Further Training tMUTUAL gYEAR FUNDS AND 2006-07 UTI Monitoring of Actual vs the PIE Training PRESIDENT Identified OF INDIA CHART needs. SHOWING SHAREHO LDING PATTERN OF BHEL FOR THE
65
RESEARCH OBJECTIVES
OBJECTIVES OF THE STUDY The first & foremost step in any research work is to identify the problems or objectives on which the researcher has to work on. There are two types of objectives met in this study, as explained MAJOR OBJECTIVE To analyze the existing training practices, its effectiveness and recommend measures to improve the training practices in BHEL.
MINOR OBJECTIVES
To study the frequency of training, training methods and their effects on the trainees and recommend certain measures for improvement. To understand the present practices enforced in respect of training at the personnel department and recommend any changes if necessary. To take feedback and analyze the level of satisfaction amongst the employees in respect of training activities and suggest alternatives.
RESEARCH METHODOLOGY
Every project work is based on certain methodology, which is a way to systematically solve the problem or attain its objectives. It is a very important guideline and lead to completion of any project work through observation, data collection and data analysis.
According to Clifford Woody, Research Methodology comprises of defining & redefining problems, collecting, organizing &evaluating data, making deductions &researching to conclusions.
Accordingly, the methodology used in the project is as follows: Defining the objectives of the study 66
Framing of questionnaire keeping objectives in mind (considering the objectives) Feedback from the employees Analysis of feedback Conclusion, findings and suggestions.
Accordingly, 20 officers and 40 workers have been selected at random from all the departments of the organization and feedback forms (questionnaire) have been obtained. The data has been analyzed in order to arrive at present training practices in the organization.
DATA COLLECTION
To determine the appropriate data for research mainly two kinds of data was collected namely primary & secondary data as explained below:
PRIMARY DATA
Primary data are those, which were collected afresh & for the first time and thus happen to be original in character. However, there are many methods of collecting the primary data; all have not been used for the purpose of this project. The ones that have been used are:
67
SECONDARY DATA
Secondary data is collected from previous researches and literature to fill in the respective project. The secondary data was collected through:
68
This study helps to understand, analyze & apply the core concepts of training in an organization.
Managers would be able to identify the need of training for its employees.
Managers would know what employees think of the training and development programmes and make changes if necessary.
69
DATA ANALYSIS
1) How many training programmes have you attended in last 5 years?
No. of Programmes 0-5 6-10 10-15 More than 15 Total No. of Respondents 8 5 4 3 20 % of Responses 40% 25% 20% 15% 100%
0_5 40%
70
INTERPRETATION
45% of the officers have attended 6-15 training programmes in the last 5 years, which is an indication of an effective training policy of the organization. However, 40% of the officers have attended only 0-5 training programmes, which needs to be evenly organization. monitored by the
Options Strongly agree Moderately agree Cant Say Moderately Disagree Strongly Disagree Total
No. of Respondents 5 7 3 1 4 20
71
INTERPRETATION
35% of the respondents moderately agree to the fact of knowing the training objectives beforehand, in addition to 25% who strongly agree. But a small population disagrees as 20% strongly disagree to this notion. Training objectives should therefore be made known compulsorily before imparting training in the organization.
No. of Respondents 6 8
72
3 2 1 20
strongly moderately disagree disagree 5% 10% can't say 15% moderately agree 40%
INTERPRETATION
70% of the respondents feel that the training programmes were in accordance to their developmental needs. 15% respondents could not comment on the question and 15% think that the programmes are irrelevant to their developmental needs and the organization must ensure programmes that satisfy the developmental needs of the officers.
Options Strongly agree Moderately agree Cant Say Moderately Disagree Strongly Disagree Total
No. of Respondents 6 4 4 3 2 20
INTERPRETATION
74
52% respondents feel that the time limit of the training programme was adequate but 25% feel that it was insufficient. Also, 21% could not comment on the question. All the respondents though felt that increase in time limit of the programmes would certainly be beneficial and the organization should plan for this to be implemented in the near future.
5) The training methods used during the training were effective for understanding the subject.
Options Strongly agree Moderately agree Cant Say Moderately Disagree Strongly Disagree Total
No. of Respondents 4 8 3 3 2 20
75
INTERPRETATION
40% of the respondents believe that the training methods used during the programmes were helpful in understanding the subject, yet 25% disagree to this notion. The organization should use better, hi-tech methods to enhance the effectiveness of the methods being used during the training programmes.
No. of Respondents 5 8
76
2 3 2 20
INTERPRETATION
77
65% respondents believe that the training sessions were exciting and a good learning experience. 10% respondents could not comment on this while 25% differ in opinion. They feel that the training sessions could have been more exciting if the sessions had been more interactive and in line with the current practices in the market.
7) The training aids used were helpful in improving the overall effectiveness of the programme.
Options Strongly agree Moderately agree Cant Say Moderately Disagree Strongly Disagree Total No. of Respondents 4 5 7 3 1 20 % of Responses 20% 25% 35% 15% 5% 100%
78
strongly disagree 5%
INTERPRETATION
40% of the respondents believe that the training aids used were helpful in improving the overall effectiveness, yet 20% disagree to this notion. 35% respondents did not comment on the issue. Yet the total mindset of the respondents was that the organization should use better scientific aids to enhance the presentation and acceptance value of the training programme.
No. of Respondents 3 6 4
79
4 3 20
INTERPRETATION
45% respondents believe that the training programmes increase their job efficiency but 35% disagree to this. The view of the respondents were towards having more technological and current topics for the training programmes which could help them satisfy their creative urge and simultaneously increase their on-the-job efficiency.
80
9) In your opinion, the numbers of training programmes organized during the year were sufficient for officers of BHEL.
Options Strongly agree Moderately agree Cant Say Moderately Disagree Strongly Disagree Total No. of Respondents 2 3 5 2 8 20 % of Responses 10% 15% 25% 10% 40% 100%
INTERPRETATION
81
25% respondents have the opinion that the frequency of the training programmes is sufficient but 50% of the respondents differ to this. They believe that the number of training programmes organized in a year should be increased and some in house training programmes should also be organized by the organisation regularly.
10) Please suggest any changes you would like to have in the existing training programmes.
The major suggestions for changes in the existing training programmes are as follows: The frequency of the training programmes organized in a year should be increased. The duration of the training sessions should be amplified. New programmes for personal as well as professional development of the officers should be developed. Officers should be referred for the training programmes as per their developmental needs. The training programmes should be organized outside the office in order to avoid disturbance in the work. Some training sessions should also be organized in house for the officers who find it difficult to attend them if held outside the office premises. Better presentation technologies should be used in order to increase the effectiveness of the programmes. The course curriculum for the training programmes should be current in terms of the new developments in the world.
82
10) How many training programmes have you attended during the last year?
No. of Respondents 25 10 4 1 40
6_8 10%
More than 8 3%
3_5 25%
Upto 2 62%
83
INTERPRETATION
35% of the workers have attended 3-8 training programmes in the last year, which is the clue of a useful training policy of the organization. However, 62% of the workers have attended only 0-2 training programmes, which should be effectively seen by the organization. Also, every worker should be given chances to attend as many training programmes as possible.
Options Strongly agree Moderately agree Cant Say Moderately Disagree Strongly Disagree Total
No. of Respondents 19 10 5 5 1 20
84
strongly disagree 3%
INTERPRETATION 71% of the respondents feel that the training programmes were useful. 13% respondents could not comment on the question and 16% think that the programmes were irrelevant to their objective of being useful. The organization must ensure programmes that are useful and prove to cater to the developmental needs of the workers.
85
Options Strongly agree Moderately agree Cant Say Moderately Disagree Strongly Disagree Total
No. of Respondents 7 14 5 6 8 40
86
INTERPRETATION 42% respondents feel that the time limit of the training programme was adequate but 35% feel that it was insufficient. Also, 13% could not comment on the question. All the respondents though felt that increase in time limit of the programmes would certainly be advantageous and the organization should take some steps in this direction.
13) The time limit of the training programme, if increased would make it more effective.
Options Strongly agree Moderately agree Cant Say Moderately Disagree Strongly Disagree Total
No. of Respondents 18 8 4 8 2 40
87
INTERPRETATION
65% respondents feel that the increase in the duration of the training programmes would be beneficial but 25% differ to this opinion. Going by the majority, the organisation should make required changes to increase the duration of the programmes and also take the opinion of the workers to have an effective training session.
No. of Respondents 15 10 5
88
6 4 40
INTERPRETATION 62% respondents believe that the training programmes increase their job efficiency but 25% disagree to this. The respondents were of the opinion that having current topics for the training programmes and also some sessions by an external faculty would help them increase their on the job efficiency.
15) The training aids used were effective in improving the overall effectiveness of the programme.
89
Options Strongly agree Moderately agree Cant Say Moderately Disagree Strongly Disagree Total
No. of Respondents 10 4 12 8 6 40
INTERPRETATION 35% respondents believe that the training aids were effective in improving the overall efficiency of the programme. Contrary to this, 35% disagree and 30% could not comment on the issue. The organization
90
should ensure positive awareness about the training aids used. Also, the use of better presentation aids should be facilitated.
16) The number of training programmes organized for workers in a year are sufficient.
Options Strongly agree Moderately agree Cant Say Moderately Disagree Strongly Disagree Total No. of Respondents 7 6 4 15 8 40 % of Responses 18% 15% 10% 37% 20% 100%
91
INTERPRETATION
33% respondents believe that the numbers of training programmes organized in a year are sufficient, but a majority of 57% disagrees to this. The organization should ensure multiple programmes for the workers and hence enable them in improving their skills and knowledge.
17) The participation of workers in training programme would help increase its effectiveness.
Options Strongly agree Moderately agree Cant Say No. of Respondents 20 9 5 % of Responses 49% 23% 13%
92
4 2 40
10% 5% 100%
strongly disagree 5%
INTERPRETATION
72% respondents feel that participative and interactive training session could provide more awareness and knowledge in a small span of time as compared to classroom teaching. 13% respondents could not comment on this and 15% disagree to it.
18)
Please suggest any changes you would like to have in the existing training programmes.
93
The major suggestions for changes in the existing training programmes are as follows: The workers were of the opinion that external faculty should be appointed for the training programmes. The period of the training sessions should be augmented. The rate of the training programmes organized in a year should be increased. Every one should get a chance to attend the training programmes. Documentaries and other films relating to issues of motivation, team building should be screened. Practical examples should be used to make things easy to understand during the training sessions. Better technological aids and methods should be used to make the training sessions exciting.
94
Training is considered as a positive step towards augmentation of the knowledge base by the respondents. The objectives of the training programmes were broadly known to the respondents prior to attending them. The training programmes were adequately designed to cater to the developmental needs of the respondents. Some of the respondents suggested that the time period of the training programmes were less and thus need to be increased. Some of the respondents also suggested that use of latest training methods will enhance the effectiveness of the training programmes. Some respondents believe that the training sessions could be made more exciting if the sessions had been more interactive and in line with the current practices in the market. The training aids used were helpful in improving the overall effectiveness of the training programmes. The training programmes were able to improve on-the-job efficiency. Some respondents also recommended that the number of training programmes be increased.
95
RECOMMENDATIONS
Based on the data collected through the questionnaire and interactions with the Officers and Workers of BHEL the following recommendations are made for consideration:
The organization may utilize both subjective and objective approach for the training programmes. The organization may consider deputing each employee to attend at least one training programmes each year. The In-house training programmes will be beneficial to the organization as well as employees since it will help employees to attend their official work while undergoing the training. The organization can also arrange part time training programmes in the office premises for short durations, spanning over a few days, in order to avoid any interruption in the routine work. The organization can arrange the training programmes department wise in order to give focused attention towards the departmental requirements.
96
BIBLIOGRAPHY
Effective Planning in Training and Development World Class Training Training in Practice Human Resource Management Human Resource Management Human Capital
97
APPENDIX
QUESTIONNIARE
1) How many training programmes have you attended in last 5 years? 0-5 6-10 10-15 More than 15
2) The programme objectives were known to you before attending it. Strongly agree Moderately agree Cant Say Moderately Disagree Strongly Disagree
3) The training programme was relevant to your developmental needs. Strongly agree Moderately agree Cant Say Moderately Disagree Strongly Disagree
4)The period of training session was sufficient for the learning. Strongly agree
98
5) The training methods used during the training were effective for understanding the subject. Strongly agree Moderately agree Cant Say Moderately Disagree Strongly Disagree
6) The training sessions were exciting and a good learning experience. Strongly agree Moderately agree Cant Say Moderately Disagree Strongly Disagree
7) The training aids used were helpful in improving the overall effectiveness of the programme. Strongly agree Moderately agree Cant Say Moderately Disagree Strongly Disagree
8) The training was effective in improving on- the- job efficiency. Strongly agree
99
9) In your opinion, the numbers of training programmes organized during the year were sufficient for officers of BHEL. Strongly agree Moderately agree Cant Say Moderately Disagree Strongly Disagree
10) How many training programmes have you attended during the last year? Upto 2 3-5 6-8 More than 8
11) The training given is useful to you. Strongly agree Moderately agree Cant Say
100
12) The time limit of the training programme was sufficient Strongly agree Moderately agree Cant Say Moderately Disagree Strongly Disagree
13) The time limit of the training programme, if increased would make it more effective. Strongly agree Moderately agree Cant Say Moderately Disagree Strongly Disagree
14) The training was effective in improving your on-the-job efficiency. Strongly agree Moderately agree Cant Say Moderately Disagree Strongly Disagree
15)
The training aids used were effective in improving the overall effectiveness of the programme.
101
Strongly agree Moderately agree Cant Say Moderately Disagree Strongly Disagree
16) The number of training programmes organized for workers in a year are sufficient. Strongly agree Moderately agree Cant Say Moderately Disagree Strongly Disagree
17)
The participation of workers in training programme would help increase its effectiveness. Strongly agree Moderately agree Cant Say Moderately Disagree Strongly Disagree
102