MICROSOFT EXCEL®

INTRODUCTION
 MICROSOFT EXCEL INTRO

S a m p l e C h a p te r 4
Preset Functions

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TABLE OF CONTENTS

UNDERSTAND THE WORKBOOK CONCEPT ........ ERROR! BOOKMARK NOT

DEFINED.
Using Worksheet Tabs.....................................................................................Error! Bookmark not defined.
To switch to a different worksheet, follow these steps: ............................Error! Bookmark not defined.
To rename a sheet tab, follow these steps: ................................................Error! Bookmark not defined.
To insert a worksheet, follow these steps:.................................................Error! Bookmark not defined.

Identify Basic Mouse Pointer Shapes .............................................................Error! Bookmark not defined.

Select Cells with a Mouse ................................................................................Error! Bookmark not defined.

To select a cell, follow these steps: ...........................................................Error! Bookmark not defined.
To select a range of cells, follow these steps: ...........................................Error! Bookmark not defined.
To select a row, follow these steps:...........................................................Error! Bookmark not defined.
To select a column, follow these steps:.....................................................Error! Bookmark not defined.
To deselect, follow these steps:.................................................................Error! Bookmark not defined.

Navigate the Worksheet from the keyboard..................................................Error! Bookmark not defined.

CREATE A WORKSHEET........................ERROR! BOOKMARK NOT DEFINED.

Types of Data contained in Cells ....................................................................Error! Bookmark not defined.

Enter Data in a Worksheet..............................................................................Error! Bookmark not defined.

Cell Alignment..........................................................................................Error! Bookmark not defined.
Cell Format ...............................................................................................Error! Bookmark not defined.

Change Column Widths ..................................................................................Error! Bookmark not defined.

Format Menu.............................................................................................Error! Bookmark not defined.
Click and Drag ..........................................................................................Error! Bookmark not defined.
AutoFit ......................................................................................................Error! Bookmark not defined.

SAVE A WORKBOOK..............................ERROR! BOOKMARK NOT DEFINED.

USE PRESET FUNCTIONS................................................................................. 1

AutoSum ........................................................................................................................................................ 1
To AutoSum a column or row of numbers, follow these steps: ................................................................. 1

AutoCalculate................................................................................................................................................ 3
To AutoCalculate a group of numbers, follow these steps:........................................................................ 3

CREATE AND PRINT A PRACTICE WORKSHEET . ERROR! BOOKMARK NOT

DEFINED.

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Create an Expense Worksheet ........................................................................Error! Bookmark not defined.

Print a Worksheet ............................................................................................Error! Bookmark not defined.

To Preview a document and adjust margins, follow these steps: ..............Error! Bookmark not defined.
To center a worksheet on the page, follow these steps: ............................Error! Bookmark not defined.
To turn on/off the gridlines, follow these steps:........................................Error! Bookmark not defined.

FORMAT A WORKSHEET .......................ERROR! BOOKMARK NOT DEFINED.

Apply Number Formats ..................................................................................Error! Bookmark not defined.
To apply commas to numbers: ..................................................................Error! Bookmark not defined.
To apply dollar signs to numbers: .............................................................Error! Bookmark not defined.
To increase / decrease the number of decimal places: ..............................Error! Bookmark not defined.

Align Cell Entries.............................................................................................Error! Bookmark not defined.

Center Worksheet Titles..................................................................................Error! Bookmark not defined.

Apply Text Formats.........................................................................................Error! Bookmark not defined.

To change the font for a cell entry, follow these steps:.............................Error! Bookmark not defined.
To change the font size of a cell entry: .....................................................Error! Bookmark not defined.
To bold, italicize or underline a cell entry: ...............................................Error! Bookmark not defined.

Apply Cell Borders ..........................................................................................Error! Bookmark not defined.

EDIT A WORKSHEET ..............................ERROR! BOOKMARK NOT DEFINED.

Edit or Clear a Cell Entry ...............................................................................Error! Bookmark not defined.
Edit a Cell Entry........................................................................................Error! Bookmark not defined.
Clear a cell entry .......................................................................................Error! Bookmark not defined.

Use Undo and Redo..........................................................................................Error! Bookmark not defined.

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USE PRESET FUNCTIONS

AutoSum

The most common worksheet math function is SUM. For that reason, Excel has a
toolbar button to perform the SUM function. The AutoSum button adds numbers in a
range of cells. The answer is the same whether you type the SUM function yourself or
use the AutoSum button.

When you use the AutoSum button, Excel guesses which cells to sum. First, Excel
looks at the cells above the active cell to locate values you might want to sum. If there
are no suitable values above the active cell, Excel looks to the left to locate values
across a row. A moving dotted line surrounds the cells Excel expects to sum. If Excel
chooses the correct cells, click the AutoSum button again to sum the numbers. If the
dotted line surrounds the wrong cells, use the mouse to select the correct cells and then
click the AutoSum button.

Rather than letting Excel guess which cells to sum, you can pre-select the cells. Select
the range of cells to sum and one blank cell below or to the right of the last cell in the
range. Click the AutoSum button once to sum the selected cells. The answer will
display in the selected blank cell.

To AutoSum a column or row of numbers, follow these steps:

1. Select a blank cell at the bottom of a column or at the end of a row of numbers.
2. Click the AutoSum button on the Standard toolbar.
3. If the appropriate cells are enclosed within dotted lines, click the AutoSum button
again or hit ENTER.

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- OR -

If the wrong cells are selected, click and drag to select the correct cells and click the
AutoSum button on the Standard toolbar.

- OR -

1. Click and drag to select a row or column of numbers, including a blank cell at the
end of the row or column.
2. Click the AutoSum button on the Standard toolbar.

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AutoCalculate

When worksheet cells are selected, a message displays on the status bar in the
AutoCalculate box. AutoCalculate is not a substitute for writing worksheet formulas or
functions. However, it is handy for making quick, temporary calculations that are not
recorded on the worksheet. AutoCalculate can average, count, sum, and find the
minimum or maximum number in a group of numbers. The default calculation is SUM.

To use AutoCalculate, click and drag across the values you want to calculate. The sum
of the values will display automatically on the status bar. To make a different type of
calculation (for example, an average), right-click the AutoCalculate box on the status bar
to display its shortcut menu. Choose the appropriate type of calculation.

To AutoCalculate a group of numbers, follow these steps:

1. Click and drag across a group of cells to select them

2. Read the AutoCalculate box on the status bar
3. If necessary, right-click the AutoCalculate box on the status bar to choose a
different type of calculation, as the default is to SUM the data

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