CDSL VENTURES LIMITED

.Exploring New Horizons KRA COMMUNIQU

CVL/OPS/INTERM/GENRL/12-015

April 10, 2012

MODIFICATION OF KYC DATA

Intermediaries would be aware that online entry of KYC data is available in the New KYC option under the KYC menu based on the type of KYC being entered.

It should be noted that KYC information can be modified using the Modify KYC option under the KYC menu, provided the updated details along with the document proofs, wherever required, are obtained along with the Modification Form from their clients. All the existing regulations and procedures pertaining to new KYC entry and dispatch would also apply to modifications in KYC data.

The Modification Form enclosed with this communiqu as Annexure 1 for Individuals and Annexure 2 for Non-Individuals can be downloaded from KYC Forms under the Downloads menu in PDF format. Intermediaries can download the Corel Draw Format (.cdr) file from the website www.cvlindia.com for usage with their logo. The New KYC form may be used for modification of KYC data provided the word CHANGE is mentioned /affixed at the top of the KYC form.

Queries regarding this communiqu may be addressed to: CVL Helpdesk on (022) 61216805 / 10 / 13 / 23 / 24 Emails may be sent to: [email protected]

Sanjeev Kate Compliance Officer

Intermediaries may email their complaints to:[email protected] KEYWORD : Modify KYC

CVLExploring new horizons

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CI
"Please note that the KYC Application Form and overleaf instructions should be printed on the same page (back to back). If printed separately then both the pages should be attached and signed by the applicant."

KYC Details Change form (For Individuals Only)

A Name of Applicant (As per original KYC records) Title Name Please Provide the new KYC details which should be updated in your KYC records. B. Identity Details (please see guidelines overleaf) 1. My New Name (As appearing in supporting identification document). Name 2. My New Marital status Single Married 3. My New Nationality Indian Mr. Ms. Other (Please specify)

Application No. :

Please fill this form in ENGLISH and in BLOCK LETTERS with black ink (Please strike off Sections that are not used).

PAN

Other (Please specify)

Resident Individual 4. My New Status Please tick ( ) 5. PAN

Non Resident (Passport Copy Mandatory for NRIs & Foreign Nationals)

Please enclose a duly attested copy of your PAN Card

Unique Identification Number (UID)/Aadhaar, if any: 6. Proof of Identity submitted for PAN exempt cases Please Tick ( ) UID (Aadhaar) Passport Voter ID Driving Licence Others C. Address Details (please see guidelines overleaf) 1. My New Address for Correspondence (Please see guideline D overleaf

City / Town / Village State 2. Contact Details (STD) Tel. (Off.) (ISD) Mobile (ISD) (STD)
E-Mail Id.

Pin Code Country Tel. (Res.) (ISD) Fax (ISD) (STD) (STD)

3. Proof of address to be provided by Applicant. Please submit ANY ONE of the following valid documents & tick ( ) against the document attached. Voter Identity Card *Latest Bank A/c Statement/Passbook Passport Ration Card Registered Lease/Sale Agreement of Residence Driving License *Latest Telephone Bill (only Land Line) *Latest Electricity Bill *Latest Gas Bill Others (Please specify)
*Not more than 3 Months old. Validity/Expiry date of proof of address submitted
d d

4. My New Permanent Address of Resident Applicant if different from above C1 OR Overseas Address (Mandatory) for Non-Resident Applicant

City / Town / Village State

Pin Code Country

5. Proof of address to be provided by Applicant. Please submit ANY ONE of the following valid documents & tick ( ) against the document attached. Passport Ration Card Registered Lease/Sale Agreement of Residence Driving License Voter Identity Card *Latest Bank A/c Statement/Passbook *Latest Telephone Bill (only Land Line) *Latest Electricity Bill *Latest Gas Bill Others (Please specify)
*Not more than 3 Months old. Validity/Expiry date of proof of address submitted
d d

D. Other Details (please see guidelines overleaf) 1. My New Gross Annual Income Details ( Please tick ( ): Below 1 Lac OR Net-worth in `. (*Net worth should not be older than 1 year) 1-5 Lac as on (date) d 5-10 Lac
d

10-25 Lac
m

> 25 Lacs
y

2. My New Occupation (Please tick ( ) any one and give brief details): Private Sector Service Public Sector Government Service Business Housewife Student Forex Dealer Others (Please specify) 3. Please tick, if applicable: Politically Exposed Person (PEP) For definition of PEP, please refer guideline overleaf 4. Any other information:

Professional

Agriculturist

Retired

Related to a Politically Exposed Person (PEP)

DECLARATION
I hereby declare that the details furnished above are true and correct to the best of my/our knowledge and belief and I undertake to inform you of any changes therein, immediately. In case any of the above information is found to be false or untrue or misleading or misrepresenting, I am/we are aware that I/we may be held liable for it.
Place: Date:

SIGNATURE OF APPLICANT

FOR OFFICE USE ONLY

AMC/Intermediary name OR code (Originals Verified) Self Certified Document copies received (Attested) True copies of documents received Main Intermediary Seal/Stamp of the intermediary Should contain Staff Name Designation Name of the Organization Signature Date

IPV Done

on

m m

Seal/Stamp of the intermediary Should contain Staff Name Designation Name of the Organization Signature Date

INSTRUCTIONS / CHECK LIST FOR FILLING KYC FORM

A. IMPORTANT POINTS: 1. Self attested copy of PAN card is mandatory for all clients in all type of change request. 2. Copies of all the documents submitted by the applicant should be self-attested and accompanied by originals for verification. In case the original of any document is not produced for verification, then the copies should be properly attested by entities authorized for attesting the documents, as per the below mentioned list. 3. If any proof of identity or address is in a foreign language, then translation into English is required. 4. Name & address of the applicant mentioned on the KYC form, should match with the documentary proof submitted. 5. If correspondence & permanent address are different, then proofs for both have to be submitted. 6. Sole proprietor must make the application in his individual name & capacity. 7. For non-residents and foreign nationals,(allowed to trade subject to RBI and FEMA guidelines), copy of passport/PIOCard/OCICard and overseas address proof is mandatory. 8. For foreign entities, CIN is optional; and in the absence of DIN no. for the directors, their passport copy should be given. 9. In case of Merchant Navy NRIs, Mariners declaration or certified copy of CDC (Continuous Discharge Certificate) is to be submitted. 10. For opening an account with Depository participant or Mutual Fund, for a minor, photocopy of the School Leaving Certificate/Mark sheet issued by Higher Secondary Board/Passport of Minor/Birth Certificate must be provided. 11. Politically Exposed Persons (PEP) are defined as individuals who are or have been entrusted with prominent public functions in a foreign country, e.g., Heads of States or of Governments, senior politicians, senior Government/judicial/military officers, senior executives of state owned corporations, important political party officials, etc. B. Proof of Identity( POI): List of documents admissible as Proof of Identity: 1. PAN card with photograph. This is a mandatory requirement for all applicants except those who are specifically exempt from obtaining PAN (listed in Section D). 2. Unique Identification Number (UID) (Aadhaar) / Passport / Voter ID card / Driving license. 3. Identity card/ document with applicants Photo, issued by any of the following: Central/State Government and its Departments, Statutory/Regulatory Authorities, Public Sector Undertakings, Scheduled Commercial Banks, Public Financial Institutions, Colleges affiliated to Universities, Professional Bodies such as ICAI, ICWAI, ICSI, Bar Council etc., to their Members; and Credit cards/Debit cards issued by Banks. C. Proof of Address (POA): List of documents admissible as Proof of Address: (*Documents having an expiry date should be valid on the date of submission.) 1. Passport/Voters Identity Card/Ration Card/Registered Lease or Sale Agreement of Residence/Driving bill/Insurance Copy. License/Flat Maintenance

2. Utility bills like Telephone Bill (only land line), Electricity bill or Gas bill Not more than 3 months old. 3. Bank Account Statement/Passbook - Not more than 3 months old. 4. Self-declaration by High Court and Supreme Court judges, giving the new address in respect of their own accounts. 5. Proof of address issued by any of the following: Bank Managers of Scheduled Commercial Banks/Scheduled Co-Operative Bank/Multinationa Foreign Banks/Gazetted Officer/Notary public/Elected representatives to the Legislative Assembly/Parliament/Documents issued by any Govt. or Statutory Authority. 6. Identity card/document with address, issued by any of the following: Central/State Government and its Departments, Statutory/Regulatory Authorities, Public Sector Undertakings, Scheduled Commercial Banks, Public Financial Institutions, Colleges affiliated to Universities and Professional Bodies such as ICAI, ICWAI, ICSI, Bar Council etc.,to their Members. 7. For FII/sub account, Power of Attorney given by FII/sub-account to the Custodians (which are duly notarized and/or apostiled or consularised) that gives the registered address should be taken. 8. The proof of address in the name of the spouse may be accepted.

D. Exemptions/clarifications to PAN (*Sufficient documentary evidence in support of such claims to be collected.) 1. In case of transactions undertaken on behalf of Central Government and/or State Government and by officials appointed by Courts e.g. Official liquidator, Court receiver etc. 2. Investors residing in the state of Sikkim. 3. UN entities/multilateral agencies exempt from paying taxes/filing tax returns in India. 4. SIP of Mutual Funds upto Rs 50,000/- p.a. 5. In case of institutional clients, namely, FIIs, Mfs, VCFs, FVCIs, Scheduled Commercial Banks, Multilateral and Bilateral Development Financial Institutions, State Industrial Development Corporations, Insurance Companies registered with IRDA and Public Financial Institution as defined under section 4A of the Companies Act, 1956, Custodians shall verify the PAN card details with the original PAN card and provide duly certified copies of such verified PAN details to the intermediary. E. List of people authorized to attest the documents: 1. Notary Public, Gazetted Officer, Manager of a Scheduled Commercial/Co-operative Bank or Multinational Foreign Banks (Name, Designation & Seal should be affixed on the copy). 2. In case of NRIs, authorized officials of overseas branches of Scheduled Commercial Banks registered in India, Notary Public, Court Magistrate, Judge, Indian Embassy/Consulate General in the country where the client resides are permitted to attest the documents.

Please Submit the KYC Documents on A4 Size Paper Only.

CN
"Please note that the KYC Application Form and overleaf instructions should be printed on the same page (back to back). If printed separately then both the pages should be attached and signed by the applicant."

KYC Details Change Form (For Non-Individuals Only)

Application No. :

Existing Identify Details 1. Name of Applicant (Please write complete name as per Certificate of Incorporation / Registration; leaving one box blank between 2 words. Please do not abbreviate the Name).

2. Permanent Account Number (PAN) (MANDATORY)

Please enclose a duly attested copy of your PAN Card

Please provide the new KYC details which should be updated in your KYC records Please fill in ENGLISH and in BLOCK LETTERS with black ink (Please strike off Sections that are not used.) A. New Identity Details (as per the original KYC records) please see guidelines overleaf) 1. Name of Applicant (Please write complete name as per Certificate of Incorporation / Registration; leaving one box blank between 2 words. Please do not abbreviate the Name).

2. Date of Incorporation

Place of Incorporation

3. Registration No. (e.g. CIN) Private Ltd. Co. 4. Status Please tick ( ) AOP Bank Government Body Others (Please specify) Public Ltd. Co. Body Corporate Non-Government Organisation Partnership Trust / Charities / NGOs Defence Establishment Body of Individuals FI Society FII HUF LLP

5. Permanent Account Number (PAN) (MANDATORY) B. Address Details (please see guidelines overleaf) 1. Address for Correspondence

Please enclose a duly attested copy of your PAN Card

City / Town / Village State 2. Contact Details (STD) Tel. (Off.) (ISD) Mobile (ISD) (STD)
E-Mail Id.

Postal Code Country Tel. (Res.) (ISD) Fax (ISD) (STD) (STD)

3. Proof of address to be provided by Applicant. Please submit ANY ONE of the following valid documents & tick ( ) against the document attached. *Latest Telephone Bill (only Land Line) *Latest Electricity Bill *Latest Bank Account Statement Registered Lease / Sale Agreement of Office Premises Any other proof of address document (as listed overleaf).(Please specify)
*Not more than 3 Months old. Validity/Expiry date of proof of address submitted
d d

4. Registered Address (If different from above)

City / Town / Village State

Postal Code Country

5. Proof of address to be provided by Applicant. Please submit ANY ONE of the following valid documents & tick ( ) against the document attached. *Latest Telephone Bill (only Land Line) *Latest Electricity Bill *Latest Bank Account Statement Registered Lease / Sale Agreement of Office Premises Any other proof of address document (as listed overleaf).(Please specify)
*Not more than 3 Months old. Validity/Expiry date of proof of address submitted
d d

C. Other Details (please see guidelines overleaf) 1. Gross Annual Income Details Please tick ( ): Below 1 Lac 2. Net-worth in `. (*Net worth should not be older than 1 year) 1-5 Lac 5-10 Lac 10-25 Lac
d

25 Lacs-1 Crore

> 1 Crore
y y y y

as on (date) d

3. Name, PAN, DIN/UID, residential address and photographs of Promoters/Partners/Karta/Trustees/whole time directors (Please use the Annexure to fill in the details) 4. Is the entity involved/providing any of the following services YES NO - For Foreign Exchange / Money Changer Services YES NO Gaming / Gambling / Lottery Services (e.g. casinos, betting syndicates) - Money Lending / Pawning YES NO 5. Any other information: YES NO

DECLARATION
I/We hereby declare that the details furnished above are true and correct to the best of my/our knowledge and belief and I/we undertake to inform you of any changes therein, immediately. In case any of the above information is found to be false or untrue or misleading or misrepresenting, I am/we are aware that I/we may be held liable for it.

NAME & SIGNATURE(S) OF AUTHORISED PERSON(S)

Place: Date:

FOR OFFICE USE ONLY

AMC/Intermediary name OR code (Originals Verified) Self Certified Document copies received (Attested) True copies of documents received Main Intermediary Seal/Stamp of the intermediary Should contain Staff Name Designation Name of the Organization Signature Date Seal/Stamp of the intermediary Should contain Staff Name Designation Name of the Organization Signature Date

INSTRUCTIONS / CHECK LIST FOR FILLING KYC FORM

A. IMPORTANT POINTS: 1. Self attested copy of PAN card is mandatory for all clients in all type of change request. 2. Copies of all the documents submitted by the applicant should be self-attested and accompanied by originals for verification. In case the original of any document is not produced for verification, then the copies should be properly attested by entities authorized for attesting the documents, as per the below mentioned list. 3. If any proof of identity or address is in a foreign language, then translation into English is required. 4. Name & address of the applicant mentioned on the KYC form, should match with the documentary proof submitted. 5. If correspondence & permanent address are different, then proofs for both have to be submitted. 6. Sole proprietor must make the application in his individual name & capacity. 7. For non-residents and foreign nationals,(allowed to trade subject to RBI and FEMA guidelines), copy of passport/PIOCard/OCICard and overseas address proof is mandatory. 8. For foreign entities, CIN is optional; and in the absence of DIN no. for the directors, their passport copy should be given. 9. In case of Merchant Navy NRIs, Mariners declaration or certified copy of CDC (Continuous Discharge Certificate) is to be submitted. 10. For opening an account with Depository participant or Mutual Fund, for amin or, photocopy of the School Leaving Certificate/Mark sheet issued by Higher Secondary Board/Passport of Minor/Birth Certificate must be provided. 11. Politically Exposed Persons (PEP) are defined as individuals who are or have been entrusted with prominent public functions in a foreign country, e.g., Heads of States or of Governments, senior politicians, senior Government/judicial/military officers, senior executives of state owned corporations, important political party officials, etc. B. Proof of Identity( POI): List of documents admissible as Proof of Identity: 1. PAN card with photograph. This is a mandatory requirement for all applicants except those who are specifically exempt from obtaining PAN (listed in Section D). 2. Unique Identification Number (UID) (Aadhaar)/Passport/Voter ID card/Driving license. 3. Identity card/ document with applicants Photo, issued by any of the following: Central/State Government and its Departments, Statutory/Regulatory Authorities, Public Sector Undertakings, Scheduled Commercial Banks, Public Financial Institutions, Colleges affiliated to Universities, Professional Bodies such as ICAI, ICWAI, ICSI, Bar Council etc., to their Members; and Credit cards/Debit cards issued by Banks. 1. Passport/Voters Identity Card/Ration Card/Registered Lease or Sale Agreement of Residence/Driving License/Flat Maintenance bill/Insurance Copy. 2. Utility bills like Telephone Bill (only land line), Electricity bill or Gas bill - Not more than 3 months old. 3. Bank Account Statement/Passbook - Not more than 3 months old. 4. Self-declaration by High Court and Supreme Court judges, giving the new address in respect of their own accounts. 5. Proof of address issued by any of the following: Bank Managers of Scheduled Commercial Banks/Scheduled Co-Operative Bank/Multinationa Foreign Banks/Gazetted Officer/Notary public/Elected representatives to the Legislative Assembly/Parliament/Documents issued by any Govt. or Statutory Authority. 6. Identity card/document with address, issued by any of the following: Central/State Government and its Departments, Statutory/Regulatory Authorities, Public Sector Undertakings, Scheduled Commercial Banks, Public Financial Institutions,Colleges affiliated to Universities and Professional Bodies such as ICAI, ICWAI, ICSI, Bar Council etc.,to their Members. 7. For FII/sub account, Power of Attorney given by FII/sub-account to the Custodians (which are duly notarized and/or apostiled or consularised) that gives the registered address should be taken. 8. The proof of address in the name of the spouse may be accepted. D. Exemptions/clarifications to PAN (*Sufficient documentary evidence in support of such claims to be collected.) 1. In case of transactions undertaken on behalf of Central Government and/or State Governmentand by officials appointed by Courts e.g. Official liquidator, Court receiver etc. 2. Investors residing in the state of Sikkim. 3. UN entities/multilateral agencies exempt from paying taxes/filing tax returns in India. 4. SIP of Mutual Funds upto Rs 50,000/- p.a. 5. In case of institutional clients, namely, FIIs, Mfs, VCFs, FVCIs, Scheduled Commercial Banks, Multilateral and Bilateral Development Financial Institutions, State Industrial Development Corporations, Insurance Companies registered with IRDA and Public Financial Institution as defined under section 4A of the Companies Act, 1956, Custodians shall verify the PAN card details with the original PAN card and provide duly certified copies of such verified PAN details to the intermediary. E. List of people authorized to attest the documents: 1. Notary Public, Gazetted Officer, Manager of a Scheduled Commercial/Co-operative Bank or Multinational Foreign Banks (Name, Designation & Seal should be affixed on the copy). 2. In case of NRIs, authorized officials of overseas branches of Scheduled Commercial Banks registered in India, Notary Public, Court Magistrate, Judge, Indian Embassy/Consulate General in the country where the client resides are permitted to attest the documents.

C. Proof of Address (POA): List of documents admissible as Proof of Address: (*Documents having an expiry date should be valid on the date of submission.)

F. Incase of Non-Individuals, additional documents tobe obtained from non-individuals, over & above the POI & POA, as mentioned below: Types of entity Documentary requirements Copy of the balance sheets for the last 2 financial years (to be submitted every year) Copy of latest share holding pattern including list of all those holding control, either directly or indirectly, in the company in terms of SEBI takeover Regulations, duly certified by the company secretary/Whole time director/MD(to be submitted every year) Photograph, POI, POA, PAN and DIN numbers of whole time directors/two directors in charge of day to day operations Photograph, POI, POA, PAN of individual promoters holding control either directly or indirectly Copies of the Memorandum and Articles of Association and certificate of incorporation Copy of the Board Resolution for investment in securities market Authorised signatories list with specimen signatures Copy of the balance sheets for the last 2 financial years (to be submitted every year) Certificate of registration (for registered partnership firms only) Copy of partnership deed Authorised signatories list with specimen signatures Photograph, POI, POA, PAN of Partners Copy of the balance sheets for the last 2 financial years (to be submitted every year) Certificate of registration (for registered trust only).Copy of Trust deed List of trustees certified by managing trustees/CA Photograph, POI, POA, PAN of Trustees PAN of HUF Deed of declaration of HUF/List of coparceners Bank pass-book/bank statement in the name of HUF Photograph, POI, POA, PAN of Karta

Corporate

Partnership firm

Trust

HUF

Unincorporated Association or a body of individuals Banks/Institutional Investors Foreign Institutional Investors (FII) Army/Government Bodies

Proof of Existence/Constitution document Resolution of the managing body & Power of Attorney granted to transact business on its behalf Authorized signatories list with specimen signatures Copy of the constitution/registration or annual report/balance sheet for the last 2 financial years Authorized signatories list with specimen signatures Copy of SEBI registration certificate Authorized signatories list with specimen signatures Self-certification on letterhead Authorized signatories list with specimen signatures Copy of Registration Certificate under Societies Registration Act List of Managing Committee members Committee resolution for persons authorised to act as authorised signatories with specimen signatures True copy of Society Rules and Bye Laws certified by the Chairman/Secretary Please Submit the KYC Documents on A4 Size Paper Only.

Registered Society