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How Create Outlook Contacts Group.

The document discusses how to create, edit, and manage contact groups in Outlook. It provides steps for creating a new contact group, adding members from Outlook contacts or address books, copying members from an email, and adding or removing individual members. The document also covers receiving and saving contact groups from email messages.

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shekhmahir
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100 views2 pages

How Create Outlook Contacts Group.

The document discusses how to create, edit, and manage contact groups in Outlook. It provides steps for creating a new contact group, adding members from Outlook contacts or address books, copying members from an email, and adding or removing individual members. The document also covers receiving and saving contact groups from email messages.

Uploaded by

shekhmahir
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Create and edit a Contact Group (formerly distribution lists)

A Contact Group, known in previous Outlook versions as a distribution list, is a grouping of email Show All addresses collected under one name. A message sent to a Contact Group goes to all recipients that are listed in the group. You can include Contact Groups in messages, task requests, meeting requests, and in other Contact Groups.

There is no maximum number of names that you can include in a Contact Group.

What do you want to do?


Create a Contact Group Add a Contact Group received from someone Add or delete a name in a Contact Group

Create a Contact Group


Create a Contact Group with new names or names in the Address Book 1. In Contacts, on the Home tab, in the New group, click New Contact Group .

2. In the Name box, type a name for the Contact Group. 3. On the Contact Group tab, in the M embers group, click Add M embers , and then click From O utlook Contacts , From Address Book or New Email Contact . 4. If you are adding a new email contact, enter the information for the person in the Add New M ember dialog box. If you are adding a member from Outlook Contacts or an Address Book, do the following: 1. In the Address Book drop-down list, click the address book that contains the email addresses that you want to include in your Contact Group. 2. In the list of names, click the names that you want, and then click M embers . You can add names from different address books to the same Contact Group. 5. Do this for each person whom you want to add to the Contact Group, and then click O K . The Contact Group is saved in your Contacts folder under the name that you give it. Create a Contact Group by copying names from an email message 1. In the message that you want to copy the names from, click the names in the To or Cc box. 2. Right-click your selection, and then click Copy . 3. In Mail, on the Home tab, in the New group, click New Items , then click M ore Items , and then click Contact Group . 4. In the Name box, type a name for the Contact Group. 5. On the Contact Group tab, in the M embers group, click Add M embers , and then click either From O utlook Contacts or From Address Book . 6. At the bottom of the Select M embers dialog box, in the M embers box, right-click, and then click Paste .
NOTE A member doesnt have to be in your Address Book to be added to the Contact Group. The member's name and email address are included when you copy and paste from the original email message.

Add a Contact Group received from someone


When you receive a message that includes a Contact Group that you want to use, you can save it to your Contacts. 1. Open the message that contains the Contact Group. 2. In the To or Cc box, right-click the Contact Group, and then click Add to O utlook Contacts .

Add or delete a name in a Contact Group


Show me the names in a Contact Group 1. In Contacts , open the Contact Group.
NOTE

In list views, Contact Groups are marked with the Contact Group

icon.

2. Do one or more of the following: Add an address from an address book or a contacts folder 1. On the Contact Group tab, in the M embers group, click Add M embers , and then click From O utlook Contacts or From Address Book . 2. In the Address Book drop-down list, click the address book that contains the email addresses that you want in your Contact Group. 3. Browse for the name that you want, or type it in the Search box. 4. In the Name list, click the name, and then click M embers . Do this for each person whom you want to add to the Contact Group, and then click O K . Add an address that is not in a contacts folder or an address book 1. On the Contact Group tab, in the M embers group, click Add M embers , and then click New E-mail Contact . 2. Type the information for the email address, and then click O K . Remove a name In the list of names, click the name that you want to remove, and then on the Contact Group tab, in the M embers group, click Remove M ember .

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