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    Part B - GR/PP Procedure Disposal of Copies of Export Declaration Forms 6B.1

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    Vimala Selvaraj Vimala
    1) Exporters must complete GR forms in duplicate and submit both copies to customs along with the shipping bill. Customs will certify the forms and return one copy to the exporter. 2) Exporters must submit the duplicate GR form and shipping documents to an authorized dealer within 21 days of shipment. The authorized dealer will report the transaction to the Reserve Bank. 3) For exports by air, exporters should consign goods to an authorized dealer's overseas branch to enable issue of delivery orders and facilitate collection of payment.

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    Part B - GR/PP Procedure Disposal of Copies of Export Declaration Forms 6B.1

    Uploaded by

    Vimala Selvaraj Vimala
    145 views3 pages
    1) Exporters must complete GR forms in duplicate and submit both copies to customs along with the shipping bill. Customs will certify the forms and return one copy to the exporter. 2) Exporters must submit the duplicate GR form and shipping documents to an authorized dealer within 21 days of shipment. The authorized dealer will report the transaction to the Reserve Bank. 3) For exports by air, exporters should consign goods to an authorized dealer's overseas branch to enable issue of delivery orders and facilitate collection of payment.

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    1) Exporters must complete GR forms in duplicate and submit both copies to customs along with the shipping bill. Customs will certify the forms and return one copy to the exporter. 2) Exporters must submit the duplicate GR form and shipping documents to an authorized dealer within 21 days of shipment. The authorized dealer will report the transaction to the Reserve Bank. 3) For exports by air, exporters should consign goods to an authorized dealer's overseas branch to enable issue of delivery orders and facilitate collection of payment.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    145 views3 pages

    Part B - GR/PP Procedure Disposal of Copies of Export Declaration Forms 6B.1

    Uploaded by

    Vimala Selvaraj Vimala
    1) Exporters must complete GR forms in duplicate and submit both copies to customs along with the shipping bill. Customs will certify the forms and return one copy to the exporter. 2) Exporters must submit the duplicate GR form and shipping documents to an authorized dealer within 21 days of shipment. The authorized dealer will report the transaction to the Reserve Bank. 3) For exports by air, exporters should consign goods to an authorized dealer's overseas branch to enable issue of delivery orders and facilitate collection of payment.

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    http://www.rbi.org.in/scripts/ECMUserView.aspx?

    Id=30&CatID=10#part_b gr forms

    http://www.rbi.org.in/scripts/ECMUserView.aspx?Id=30&CatID=10 export documents

    http://www.exportscale.com/export_incentives.html - unit V
    PART B - GR/PP PROCEDURE Disposal of Copies of Export Declaration Forms (i) Copies of export declaration forms should be disposed of as under: 6B.1 (a) GR forms should be completed by the exporter in duplicate and both the copies submitted to the Customs at the port of shipment along with the shipping bill. Customs will give their running serial number on both the copies after admitting the corresponding shipping bill. The Customs serial number will have ten numerals denoting the code number of the port of shipment, the calendar year and a six digit running serial number. Customs will certify the value declared by the exporter on both the copies of the GR form at the space earmarked and will also record the assessed value. They will then return the duplicate copy of the form to the exporter and retain the original for transmission to Reserve Bank. Exporters should submit the duplicate copy of the GR form again to Customs along with the cargo to be shipped. After examination of the goods and certifying the quantity passed for shipment on the duplicate copy, Customs will return it to the exporter for submission to the authorised dealer for negotiation or collection of export bills. (b) Within twenty one days from shipment of goods, exporter should lodge the duplicate copy together with relative shipping documents and an extra copy of the invoice with the authorised dealer named on the GR form. After the documents have been negotiated/sent for collection, the authorised dealer should report the transaction to Reserve Bank in statement ENC under cover of appropriate R-Supplementary Return. The duplicate copy of the form together with a copy of invoice will be retained by the authorised dealer till full export proceeds have been realised and thereafter submitted to Reserve Bank duly certified under cover of appropriate R-Supplementary Return. NOTE: In the case of exports made under deferred credit arrangement or to joint ventures abroad against equity participation or under rupee credit agreement, the number and date of Reserve Bank approval and/or number and date of the relative A.D. circular should be recorded at the appropriate place on the GR form. (c) In cases where ECGC initially settles the claims of exporters in respect of exports insured with them and subsequently receives the export proceeds from the buyer/buyer's country through the efforts made by them, the share of exporters in the amount so received is disbursed through the bank which

    had handled the shipping documents. In such cases, ECGC will issue a certificate to the bank which had handled the relevant shipping documents after full proceeds have been received by them. The certificate will indicate the number of GR / PP form, name of the exporter, name of the authorised dealer, date of negotiation/bill number, invoice value and the amount actually received by ECGC against the relevant GR / PP form. It will be in order for authorised dealers to certify the duplicate GR/PP form on the basis of the certificate issued by ECGC and submit them to Reserve Bank. The certificates issued by ECGC may also be attached to the duplicate GR / PP forms while forwarding them to Reserve Bank. (d) Where a part of export proceeds are credited to EEFC account (paragraph 6E.1), the GR / PP / SOFTEX duplicate forms may be certified as under: 'Proceeds amounting to ......... representing ....... % of the value of shipment credited to EEFC account maintained by the exporter with..........' (ii) The manner of disposal of PP forms is the same as that for GR forms. Postal authorities will allow export of goods by post only if the original copy of the form has been countersigned by an authorised dealer. PP forms should, therefore, be first presented by exporter to an authorised dealer for countersignature. Authorised dealers will countersign the forms in accordance with regulations explained in paragraph 6C.1 and return the original copy to the exporter, who should submit the form to the post office with the parcel. The duplicate copy of PP form will be retained by the authorised dealer to whom the exporter should submit relevant documents together with an extra copy of invoice for negotiation/collection, within the prescribed period of twenty one days. (iii) In the case of VP/COD form, only one copy is required to be completed and. submitted to post office along with the relative parcel at the time of despatch. Shut out Shipments and Short Shipments (i) When part of a shipment covered by a GR form already filed with Customs is 6B.2 short-shipped, exporter must give notice of short shipment to Customs in form and manner prescribed. In case of delay in obtaining certified short shipment notice from Customs, exporter should give an undertaking to the authorised dealer to the effect that he has filed the short-shipment notice with the Customs and that he will furnish it as soon as it is obtained. Authorised dealer should send the short shipment notice along with the GR duplicate to Reserve Bank. (ii) Where a shipment has been entirely shut out and there is delay in making arrangements to re-ship, exporter will give notice in duplicate to Customs in the manner and in form prescribed for the purpose attaching thereto the unused duplicate copy of GR form and the shipping bill. Customs will verify that the goods were actually shut out, certify copy of the notice as correct and forward it to Reserve Bank together with unused duplicate copy of the GR form. In this case, the original GR form received earlier from Customs will be cancelled. If the shipment is made subsequently, a fresh set of GR form must be completed. Exports by Air In the absence of negotiable shipping documents in case of air consignments, exporters 6B.3 sending goods by air run the risk of losing value of goods, if they are consigned directly

    to overseas buyer/consignee and not to the overseas branch/correspondent of an authorised dealer, except where they are covered by irrevocable letter of credit opened by buyer for the full value of the goods or payment towards the full value of the goods has been received in advance. Exporters will, therefore, be well advised to consign the goods in such cases to the concerned overseas branch/correspondent of the authorised dealer through whom shipping documents will be forwarded for collection, to enable the latter to instruct the overseas branch/correspondent to arrange for issue of delivery order in favour of buyer on payment or acceptance of bill drawn by the shipper. Consolidation of Air Cargo Where air cargo is shipped under consolidation, the airline company's Master Airway 6B.4 Bill will be issued to the Consolidating Cargo Agent who will in turn issue his own House Airway Bills (HAWBs) to individual shippers. Authorised dealers will negotiate HAWBs only if the relative letter of credit specifically provides for negotiation of these documents in lieu of Airway Bills issued by airline company. Authorised dealers will, however, accept freely HAWBs where documents are to be sent on collection basis. Exporters wishing to ship air cargoes through consolidators will be well advised to provide in the relative sale contracts with their overseas buyers for payment being made against either HAWBs or the customary Airline Company's Airway Bills. When, however, a letter of credit has been opened, it is the duty of the exporter to ensure that it provides for negotiation of HAWB before forwarding the consignment. Exports by Barges/Country Craft/Road Transport Following procedure should be adopted by exporters for filing original copies of GR 6B.5 forms where exports are made to neighbouring countries by road, rail or river transport: (a) In case of exports by barges/country craft/road transport, the form should be presented by exporter or his agent at the Customs station at the border through which the vessel or vehicle has to pass before crossing over to the foreign territory. For this purpose, exporter may arrange either to give the form to the person in charge of the vessel or vehicle or forward it to his agent at the border for submission to Customs. (b) As regards exports by rail, Customs staff have been posted at certain designated railway stations for attending to Customs formalities in respect of goods consigned to Pakistan, Afghanistan or Bangladesh. They will collect the GR forms in respect of goods loaded at these stations so that the goods may move straight on to the foreign country without further formalities at the border. The list of designated Railway Stations is obtainable from Railways. In respect of goods loaded at stations other than the designated stations, exporters must arrange to present GR forms to the Customs Officer at the Border Land Customs Station where Customs formalities are completed.

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