Students Name: ................................................................................................................ Lecturers Name: ...............................................................................................................

Day and Time of Practical Class: Exam A/C No:

AUCKLAND UNIVERSITY OF TECHNOLOGY

Semester Two 2004

NZ DIP. BUS. COMPUTER CONCEPTS Code Number: 444150

Spreadsheet Assessment

Time allowed: 1 hour 15 minutes plus 5 minutes reading time ALLOCATION OF MARKS: Question Spreadsheet Skills Marks Allocated 22 Your Mark

1.2.1.1.1. Income and Expenses 1.1.1.1 1 1.2.1.1.1. PDA Shipments 1.1.1.2 2 1.2.1.1.1. Chart 1.1.1.3 3 1.2.1.1.1. Foreign Exchange Rates 1.1.1.4 4 1.2.1.1.1. Invoice 1.1.1.5 5 Total 1.2.1.1.1.1.1.1.7 Scaled to 25% of Final Grade

13

11

16

13

75 25% %

Calculators and electronic/printed dictionaries are NOT permitted You may use the Windows Calculator to check formula/function results This is a Closed Book assessment

This paper is worth 25% of your final grade

Spreadsheet Assessment Semester 2 2004

Page 2

OPEN YOUR FILE 1) Open the file Sem 2 2004 Assessment.xls from your exam account. This is the only file that you will use for this assessment. Do not start another new file at any time during the assessment. 2) Resave the file to H:\Data with your name as the file name. Note: Use brackets for formulas and functions only when absolutely necessary. Marks will be lost where brackets are used unnecessarily. Use mixed referencing wherever possible. Marks will be lost where absolute referencing is used unnecessarily. Write formulas and functions so that they can be copied to all other same-colour cells without further editing. Create a variable where a reference is required for a formula. Any formula or function that contains a value will not be given a mark. Unless otherwise instructed, format all labels and values as Arial 10.

Question 1: Income and Expenses

22 Marks

Select the Income and Expenses Sheet. Format and complete this sheet as follows: 1) Rows 1 and 2: Main headings: Change the font size to 14 for both headings and the font style to Bold. Centre the two main headings across columns A-F but do not merge cells..

2) Insert one row after the main headings. 3) Insert one row after Total Income. 4) Apply bold to column headings and right align (Year 1 to Total). 5) Apply bold and italics to the eight subheadings in column A. 6) Grey cells: In the cell under Year 2 (Yearly Currency Allowance row) enter one formula to show a projected increased or decreased amount each year based on the variable figure. Copy the formula to all other grey cells without alteration to the formula. 7) Pink cells: In the cell under Year 2 (Representative 1 row) enter one formula to show a projected 2% increased amount each year. Copy the formula to all other pink cells without alteration to the formula
Spreadsheet Assessment Semester 2 2004 Page 3

8) Enter a function to calculate all totals for Income and Expenses. 9) Enter a formula to calculate the surplus row. 10)Insert a top and double bottom border above and below the total income and total expenses figures. Insert a double bottom border below the surplus figures. 11)Calculate the minimum and maximum representative costs overall (blue cells) and key in the corresponding representative number (yellow cells). 12)An additional allowance will be made to representatives if $5,000 surplus is achieved in any year. Enter a function that will display Yes if $5,000 is achieved or No if this is not achieved. Write the function so that it can be copied to all cells of the same colour without alteration. 13)Display all values as dollars and no cents. Display the $ sign next to the value, not at the left margin of each cell 14)Clearly display all labels.

Spreadsheet Assessment Semester 2 2004

Page 4

Question 2: PDA Shipments

13 Marks

Select the PDA Shipments Sheet. Use the labels and values on this sheet and reproduce an exact copy of the following example.

Product Palm One Hewlett Packard Research in Motion Soni Deli Others Total Average 2003 Shipments Average 2004 Shipments

Q1 2003 Shipments 933,421 455,115 89,500 376,909 145,170 865,449 2,865,564 477,594 455,802

Worldwide PDA Shipments Number of Units

Q1 2004 Share 30.52% 21.20% 14.81% 8.43% 5.99% 19.04% 100.00%

Note: 1) Shade the cells in the Product column and the main headings row as shown. 2) Centre the two main headings between columns B-E. 3) Centre Product within merged cells. 4) Centre column headings and apply wrap text for the second line of the heading. Apply wrap text in other areas where indicated. 5) Calculate the percentage of market share for each product. Use one formula at the top of each column that can be copied to all other cells of the same colour. 6) Complete all totals. 7) Apply heavy horizontal borders as shown. 8) Calculate averages where indicated. 9) Apply bold to all headings and total figures. 10)Centre horizontally on the page (check print preview).

Spreadsheet Assessment Semester 2 2004

Page 5

Question 3: Chart

11 Marks

Continue with the completed PDA Shipments Sheet to create a chart. Reproduce the following chart exactly as the example. Note: 1) Place your name as a right aligned footer on the chart. 2) Place your chart on a separate sheet. 3) Leave your chart as the original size. 4) Apply the font Comic Sans MS, 14 pt, to the Chart Title. 5) Apply bold to the legend and the X and Y axis titles. 6) Rename your sheet Unit Comparison.

Worldwide PDA Shipments Number of Units

Others

520,764 865,449 163,800 145,170 230,666 376,909 405,000 89,500 579,842 455,115 834,738 933,421 0 100,000 200,000 300,000 400,000 500,000 Market Share Q1 2003 Shipments Q1 2004 Shipments 600,000 700,000 800,000 900,000 1,000,000

Deli

Product Brand

Soni

Research in Motion

Hewlett Packard

Palm One

Spreadsheet Assessment Semester 2 2004

Page 6

Question 4: Foreign Exchange Rates

16 Marks

Select the Foreign Exchange Rates Sheet. 1) Change the two headings to Tahoma font, size 14, bold. Centre the headings across columns A-G. 2) Yellow Cells Enter one formula in cell C6 to calculate the New Zealand exchange rate against foreign currency. Copy the formula to all yellow cells without alteration to the formula. Format these cells to currency, no decimal places. 3) Blue Cells Under the heading Cost of each representatives travel, calculate the cost in New Zealand currency for each of the five representatives. In the blue cell alongside each representative, select the equivalent NZ currency for each country visited by that representative and apply a function to display the total cost. The table below identifies the countries each representative visited and the New Zealand currency allocated. Example for Representative 1 Country visited Representative 1 Great Britain Australia Denmark New Zealand currency allocated $1500 $1000 $1000 Equivalent NZ currency selected from the exchange rate table $515 $887 $3802 $5204 Total cost of travel

Representative 2

EMU-Euro Denmark Singapore Sweden Fiji Tonga Great Britain Sweden Singapore

$1500 $1000 $1000 $1000 $1000 $1000 $2000 $1000 $1000

Representative 3 Representative 4 Representative 5

Spreadsheet Assessment Semester 2 2004

Page 7

4) Grey Cells It has been decided to restrict travel for representatives who have exceeded their $5000 currency allowance. In cell C34 enter a function that will display travel permitted if the cost is less than $5000 or restrict travel if the cost is more than $5000. (Note: enter a variable to carry out this calculation). Write the function so that it can be copied to all grey cells without alteration.

Question 5: Invoice

13 Marks

Select the Invoice Sheet. Complete the calculations in all the coloured cells. 1) Pink Cell Enter a function to display todays date in the format: 14 March 2004. 2) Yellow Cells Calculate the total discount. Note: a 10% discount will apply if there are 3 or more travellers, otherwise the discount will be 0. Copy the function to the other yellow cells without alteration. 3) Green Cells Calculate the total price for each travel destination. Copy the function to the other green cells without alteration. 4) Blue Cell Calculate the subtotal. 5) Grey Cell Calculate the GST at 12.5%.

Spreadsheet Assessment Semester 2 2004

Page 8

6) Orange Cell Total the subtotal and GST amount. 7) Sheet tab Rename the sheet tab Travel Invoice 8) Copy the Sheet Create a copy of the sheet. Rename the new sheet Invoice Formulas. Display the formulas on this sheet.

Spreadsheet Assessment Semester 2 2004

Page 9