HMT LIMITED, TRACTOR DIVISION PINJORE PHONE: (01733) 263825 29 FAX: 01733 -264115 TENDER EXTENSION-I Ref: T / L/61252067/2012-13/2476/E-1

1 Date: 18-04-2013

Dear Sir, SUB: Tender For Pin Due On : 16-04-2013 Extended upto :- 25-04-2013

This is to inform you that we have extended the due date of our above mentioned Tender enquiry up to 25.04.2013. Your quotation may, therefore, reach us by 25.04.2013 (2.30pm), if not posted earlier, which will be opened on 25.04.2013 at 2.30 PM in the Purchase Deptt. in Room No 408 in the presence of tenderer who wish to be present at the time of tender opening.All terms & conditions of our tender enquiry remain unchanged. Thanking you, Yours faithfully, For HMT Limited,

(R.S. Yadav) Manager Purchase (T)

HMT LIMITED, TRACTOR DIVISION PINJORE PHONE: (01733) 263825 29 FAX: 01733 -264115 Ref: T / L/61252067/2012-13/2476 TENDER NOTICE TYPE OF TENDER: LIMITED Date: 22-03-2013

Dear Sir, SUB: Tender For Pin (48461800 &48461900) Due On : 16-04-2013 Sealed tenders are invited from established manufacturers of similar items to other tractors and/or automobile manufacturers supplying for last 3 years for the following items in accordance with the enclosed terms and conditions by the due date mentioned above: S. No. 1. 2. Item/Drg No Pin(Dia 18) Pin(Dia 19) Stock No 6148461800 6148461900 Quantity 1000 500 Remarks As per monthly Schedule -do-

APPROX . VALUE OF TENDER=RS. 50,000

TERMS & CONDITIONS Sealed tenders should be submitted in TWO Parts:Part A ( Containing Technical Bid ) Technical bid should contain complete details of Plant and Machinery, Location of the Plant, Quality System Certification, if any, Financial Structure of the company, Turnover for the last three years as per the Balance Sheet, List of customers, development time for the item, source of raw materials, unpriced bid along with payment & delivery terms, rates of taxes/ duties etc. Prices of the items should not be mentioned in the technical bid. HMT will enter into long term contract for two years in line with Price Variation Clause given below:Sheet metal & Fabricated Components PVC Formula: - P = P0 + (S2 S1) x W Where P Revised Basic Price of Component P0 Current Basic Price of Component S1 Basic Price (Rs per Kg) of input on 1st day of the quarter S2 Basic Price (Rs per Kg) of input as on last day of the quarter W Weight of Component (Kg) considered by the bidder while arriving at the final bid price.

Prices shall be reviewed every calendar quarter. Price variation for previous quarter will be applicable w.e.f. 1st day of next quarter. Prices of SAIL would be taken as base for calculating price increase/ decrease for Sheet, CR Sheet, MS Plate and Angles. a) Prices of Mandi Gobindgarh would be taken as base for calculating price increase/decrease for MS Flat & Round. b) If Price variation is not more than 3 % during the quarter, the component price will not be changed. c) Indirect expenses e.g. consumables, fuel, Power, overheads etc considered by tenderer at the time of quotation shall be treated valid during contract period (not more than 2 years). d) In case of any dispute the purchase coordination committees decision will be final. NOTE: - Part A (Technical Bid) is also applicable to existing approved suppliers of item Mentioned in the Tender Enquiry. As such they must submit Technical Bid along with Commercial Bid in separate sealed envelope. Tenderers to confirm acceptance of PVC & Warranty Clause in Technical Bid. Part B ( Containing Commercial Bid)

Commercial bid should contain only the basic rate per unit and applicable duty/ taxes and freight charges up to HMT Pinjore along with payment and delivery terms Base prices of Raw Materials along with source of supply, Gross & net weight of the item to be mentioned in the commercial bid. Cost Break up should also be given in the commercial bid. Both the bids should be properly sealed along all joints with wax/tape in separate envelops super scribing Tender Enquiry No. and Technical Bid / Commercial Bid. Both the envelops should be put in a separate sealed envelop super-scribed with Tender Enquiry No. & date, Description and Due date of opening of the tender along with tenderers address on the left hand side bottom of the envelop. Tenders received in envelops not properly sealed along all joints will be rejected straightway. Also tenders received with the commercial bid not sealed in separate envelope will also be rejected. Offer can be put personally in the Tender Box (Tractor Division) placed in RECEPTION area of Administrative Block of HMT Ltd, Pinjore. Alternatively offers can also be sent by registered post / courier service on the following address:CENTRAL REGISTRY HMT LIMITED, TRACTOR DIVISION, PINJORE-134101, DISTT. PANCHKULA (HARYANA) The offer must reach on or before the due date positively by 1.30 pm. On the due date, only technical bids will be opened. After technical evaluation of the bids, the commercial bids will be opened only of those tenderers whose offers / products are found technically suitable. The date and time of opening of commercial bids will be intimated later on to all successful bidders. 2. Tenders will be opened at 02.30P.M. on the due date in Purchase Deptt. in Room No. 408 by the Tender Opening Committee in the presence of Tenderers or their authorized representatives who wish to be present at the time of tender opening. 3. The Prices quoted should be3.1 Firm and FOR Destination basis by road/rail transport and/or in the unit enquired for. 3.2 Prices quoted should be in words as well as in figures. 3.3 Valid for our acceptance for placement of order at least six months from the due date. 3.4 Valid even if the full quantity of stores required for is not ordered in one lot. 3.5 While quoting prices, all govt. levies i.e. Excise Duty, Sales Tax & Surcharge, etc. if applicable, should be mentioned clearly and separately. 3.6 Development charges if any will be borne by the tenderer.

4. The prices offered must be valid for supply of tendered quantity and for the period of two years in line with above Price Variation Clause. Multiple offers from sister concern or related concerns having common ownership / links with each other are strictly not allowed. 5. We expect 60 days credit from our vendors. In case our payment term does not suit, you may give your payment terms which will be settled with mutual consent. Please note the loading of prices will be calculated on 60 days credit basis. If the offered credit period is less than 60 days, the landed prices will be calculated with the loading @1% per 30 days credit period. 6. a) We will keep two sources for each item. The given requirement will be divided in two suppliers. 60% share will go to Lowest bidder (L1) and 40% share will be given to L2 on the basis of landed prices, if L2 matches the landed prices with L1. In case if L2 refuses to match L1 prices, the same will be offered to L3 and so on. b) Wherever applicable landed prices of items demanded/tendered in sets shall be considered as a basis for determining (L1). 7. The delivery of the material offered must be guaranteed and in case of default, we reserve the right to levy liquidated damages at the rate of 2% per week subject to maximum 10% of order value as per our standard terms and / or cancel the order or procure the material from the open market at the risk and cost of the defaulting vendor. All material supplied will subject to HMTs inspection and acceptance. In case of any rejection, supplier will make good the rejection by supplying equivalent quantity of good material. All rejected material will be taken back by supplier at their cost within one month from the date of intimation failing which HMT will dispose off the rejected material at suppliers risk & cost. 8. The complete specification of material offered along with cost/material break up should be provided in the technical / commercial bid. 9. The material supplied shall be covered under warranty from one year of date of sale of tractor or one thousand working hours of tractor whichever is earlier or 18 months from date of acceptance of supply. 10. Tenderers are requested to submit their offer only for those components which are in their manufacturing range and are able to supply. In case if L1 backs out sighting capacity constraints, price, payment terms or incapability to meet monthly requirements, they will be debarred and will not be allowed to participate for a minimum period of 2 years for the tendered items. 11. Tenderers are requested to mention lead-time of each item and development time required in case of new components. 12. In case of any query / clarification required by the tenderer before quoting, he can contact Jt. General Manager, Purchase Deptt. HMT Limited, Tractor Division Pinjore on Phone No. 01733264347 / 264229 or mail [email protected] 13. HMT reserves the right to accept or reject any offer or all the offers in part or the whole without assigning any reason thereto. NOTE: All Corrigendum(s) if any shall only be posted on Company / www.tenders.gov.in Website and will not be notified through Press advertisement. Thanking you, Yours faithfully For HMT Ltd., (R. S. Yadav) Manager Purchase (T)