Microsoft Office Outlook 2007

Reference Guide for Lotus Notes Users

Part of the
Contents
Welcome to Office Outlook 2007 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Terminology Mapping . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Viewing Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Sorting Messages in the Inbox Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Viewing Messages in the Sent Items and Deleted Items Folders . . . . . . . . . . . . . 8
Working with Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Creating New Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Adding Addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Assigning Importance and Permissions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Formatting Text in Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Attaching Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Sending Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Responding to Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Replying to Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Opening Attachments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Organizing Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Creating Folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Categorizing Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Applying Flags . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Creating Mail Rules . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Performing Advanced Mail Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Adding the Bcc Button to Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Requesting Message Confirmation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Setting Out of Office Rule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Creating Personal Signatures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Applying Stationery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Creating Tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Searching . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Using Advanced Search . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Archiving . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Calendar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Viewing Appointments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Working with Appointments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Creating Appointments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Modifying Appointments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Creating Recurring Appointments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Working with Meeting Requests . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Creating Meeting Requests . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Adding Attendees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Adding Rooms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Modifying Meeting Requests . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Sending Meeting Requests . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Responding to Meeting Requests . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Performing Advanced Calendar Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Making an Appointment or Meeting Request Private . . . . . . . . . . . . . . . . . . . . . . 42
Activating Calendar Reminders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Turning Off the Propose New Time Feature for All Meeting Requests . . . . . . . 43
Sharing Calendars . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users
Contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Viewing Contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Working with Contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Creating Personal Contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Creating Distribution Lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Performing Advanced Contacts Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Sharing Contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Finding Contacts in the Global Address List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Viewing Tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Working with Tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Creating Personal Tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Setting Task Reminders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Performing Advanced Task Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Sharing Tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Assigning Tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Personal Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Setting Junk E-Mail Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Organizing Mail by Using the Organize Wizard . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Setting Delegates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Advanced Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Understanding Presence Indicators . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Using the Trust Center . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Adding RSS Feeds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Using Outlook Web Access to Access Mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Using Cached Exchange Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Turning on Cached Exchange Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Adding Additional Mail Accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Accessing a Hotmail Account . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Frequently Asked Questions:Comparing Notes to Office Outlook 2007 75

Scheduling a meeting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
Customizing recurring meetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
Turning off meeting responses from attendees . . . . . . . . . . . . . . . . . . . . . . . . . . 75
Viewing other calendars . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
Requesting confirmation for messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
Deleting messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
Creating message templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
Formatting messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
Prohibiting invitees from proposing new times to all meeting requests . . . . . . 76

Office Outlook 2007 User Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Configuring Toolbars . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
Configuring Mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
Navigation Pane . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
To-Do Bar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
Reading Pane . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
AutoPreview Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
Configuring Calendar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users
Welcome to Office Outlook 2007
This reference guide for Microsoft® Office Outlook® 2007 is designed to
give Lotus Notes mail users a clear guide to streamline their transitions to the
new communication environment. This guide includes terminology mapping;
procedures about how to use the most useful features and functions in Office
Outlook Mail, Calendar, Tasks, and Contacts; and frequently asked questions.

Office Outlook 2007 Mail, Calendar, Tasks, and Contacts are very different than
the Lotus Notes environment that you have been using, so you can use the
following features to help configure your Office Outlook 2007 environment:

• No Location Settings needed

Unlike Lotus Notes, Office Outlook 2007 does not use different location
settings. You can connect to the Microsoft Exchange Server and access
and download your mail whenever you have a network connection. For
information about configuring mobile access, similar to e-mail replication in
Lotus Notes, see “Using Cached Exchange Mode ” on page 69. This mode
automatically provides bidirectional synchronization for your mail account.

• Personal signatures
Most users like to include a personal signature at the end of their e-mail
messages that includes their contact information. For more information
about configuring your personal signature in Office Outlook 2007, see
“Performing Advanced Mail Functions ” on page 21.

• Shared calendars and delegates

Office Outlook 2007 enables users to share their calendars with colleagues
and to choose delegates (that is, specific users who help them manage
their mail and schedules). For more information about sharing calendars,
see “Performing Advanced Calendar Functions ” on page 42, and for more
information about setting delegates, see “Setting Delegates ” on page 62.

• Personal contacts and distribution lists

When you migrate your mail, your personal contacts and distribution lists
should be converted to your new Office Outlook 2007 account. For more
information about accessing those contacts, see “Viewing Contacts ” on
page 47, and for more information about sending them messages, see
“Working with Contacts ” on page 48.

• Tables in e-mail messages

In Lotus Notes mail, users commonly created embedded tables in a message
to organize information. Creating tables in e-mail messages is available in
Office Outlook 2007 and is much easier to do. For more information, see
“Performing Advanced Mail Functions ” on page 21.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 4
Terminology Mapping
The following table compares words and phrases that you find in Lotus Notes
with the words and phrases you find in Office Outlook 2007.

Names called out in Lotus Notes Names called out in Office Outlook 2007

Detach attachment Remove attachment

Domino Directory Global Address List

Domino Server Exchange Server

Free time Availability

Group calendar Group schedules

Launch attachment Open attachment

Mail group Distribution list

Meeting invitation Meeting request

Memo Mail message

Name and Address Book Global Address List

NTF (Note Template File) NTF (Notes Transition Framework)

Personal address book Contacts

Public address book Global Address List

Refresh Send/receive

Repeating appointment Recurring appointment

Replicated Local Mail File Cached Exchange Mode

Return receipt Read receipt

Trash folder Deleted Items

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 5
Mail
Mail in Office Outlook 2007 stores incoming and outgoing e-mail messages in
different folders, has a search feature to help you find specific messages, and
enables you to preview e-mail attachments without completely opening them to
help prevent virus threats. The following figure identifies the Mail features.

Menus
Toolbar

Favorite
Folders

Folder
List

Outlook
Views

Navigation Pane Inbox Messages Reading Pane

You can use the View menu to show, hide, or adjust Mail features, such as the
Navigation Pane. Features that are shown have a check in front of them on the
View menu, as shown in the following figure.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 6
 Office Outlook 2007 uses a ribbon to present the most useful tools for
messages, as shown in the following figure. Ribbons contain tabs, and each
tab contains groups. The tabs and groups change according to the item (for
example, a message, an appointment, a contact, or a task).

Viewing Messages

Office Outlook 2007 sorts your messages into folders, such as Inbox, Deleted Items,
and Sent Items. When you open Office Outlook 2007, the Inbox folder opens.

Sorting Messages in the Inbox Folder

By default, Office Outlook 2007 sorts all of your messages by date and then
displays the newest messages on top. However, you can change how Office
Outlook 2007 sorts your messages by using one of the predefined arrangements
to sort by or by creating your own custom arrangement.

To sort messages
• Do one of the following procedures:
o Use the View menu
1. On the View menu, point to Arrange By.
2. Choose an arrangement.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 7
 o Use the sort bar
1. Click the sort bar, which is above the view listing.

2. Choose an arrangement.

Viewing Messages in the Sent Items and Deleted Items Folders

You can view messages that you’ve sent in the Sent Items folder.

You can view messages that you’ve deleted from the Inbox folder in the
Deleted Items folder.

Messages that you delete from the Deleted Items folder are permanently deleted.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 8
 Working with Messages

You can customize your messages in Office Outlook 2007 by assigning

importance and permission, changing the appearance of the text, and attaching
files that are useful to the recipients.

Creating New Messages

The first step to working with messages is to create a new message.

To create a new message

• On the Standard toolbar, click the New Mail Message button.

Office Outlook 2007 opens a new message.

Adding Addresses

After you create a new message, you need to choose and add the recipients for
the message. You can add recipients in three ways.

To add a recipient’s address

• Do one of the following procedures:
o Use the Address Book button
1. On the Message tab, in the Names group, click Address Book.

2. Select an address (or addresses) from the Address Book.

3. Click the To, Cc, or Bcc button. Office Outlook 2007 copies the
recipients to the appropriate box.
4. Click OK. The recipient’s name is added to the appropriate box
in the message.
o Use the To, Cc, and Bcc buttons
1. In a message, click the To, Cc, or Bcc button.

NOTE If the message does not show the Bcc button, you will need to add it. For
more information, see “Performing Advanced Mail Functions.”

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 9
 2. In the Search box, type the recipient’s name.

3. Double-click the name in the Name list, and then click OK. The
recipient’s name is added to the appropriate box in the message.
o Type in the To, Cc, or Bcc boxes
1. In a message, type the name of the recipient or an e-mail address in the
To, Cc, or Bcc boxes. If you’ve recently sent a message to this recipient,
Office Outlook 2007 creates a list of potential matching recipients.

NOTE If the message does not show the Bcc button, you will need to add it. For
more information, see “Performing Advanced Mail Functions.”

2. In the list, select the appropriate recipient. The recipient’s name you
chose is added to the appropriate box in the message.

Assigning Importance and Permissions

You can let the recipients of your messages know the importance of messages
by indicating it or by setting specific permissions.

To assign importance to a message

• On the Message tab, in the Options group, click High Importance or
Low Importance.

To assign permissions to a message

1. On the Message tab, in the Options group, click arrow next to the
Permission button.
2. Select the appropriate permission.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 10
 Formatting Text in Messages

Office Outlook 2007 offers a variety of features for advanced formatting, which
are easy to use and apply and play a pivotal role in improving the look and feel
of a message.

To apply a new format to a message, you can use the Formatting toolbar at the
top of a message on the Message tab or the Format Text tab.

OR

To apply a new Quick Style set to a message

1. Click in the body of a new message, and then click the Format Text tab.
2. In the Styles group, click Change Styles.
3. Point to Style Set, and then click a Quick Style set, such as Modern.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 11
 To customize a style in a Quick Style set
1. In a message, select the styled text that you want to change.
2. Format the selected text.
For example, you might want to change the font point size for the
Heading 1 style from 16 points to 14 points.
3. On the Format Text tab, in the Styles group in Quick Styles, right-click the
style that you want to change.
4. Click Update style to Match Selection.

Attaching Files

You can attach files to individual messages in Office Outlook 2007.

To attach files
1. In a message on the Message tab, click Attach File.

2. In the Insert File dialog box, browse to find the file that you want to attach.
3. Select the file, and then click Insert. Office Outlook 2007 attaches the file to
the message.

NOTE If message format is set to Rich Text, the attachment box does not appear in the
message. To verify the message format is set to Rich Text, click the Options tab. In the
Format group, verify that Rich Text is selected.

Sending Messages

After you’ve customized your messages, you can send them to the people or
groups whose e-mail addresses are in the To, Cc, and Bcc boxes.

To send a message
• In the message, click Send.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 12
 Responding to Messages

When you receive messages in Office Outlook 2007, you may need to reply to
them or open any attachments.

Replying to Messages

Depending on the message, you may want to reply to only the sender of the
message, to the sender and all of the recipients of the message, or attach a file
to your response.

To reply to only the sender of the message

1. Do one of the following:
• Select the message you want to respond to, and then click Reply in the
Standard toolbar. Office Outlook 2007 adds the address of the sender to
the To box.

• Double-click the message you want to respond to, and then click Reply
in the Respond group on the Message tab. Office Outlook 2007 adds the
address of the sender to the To box.

2. In the message, type your reply.

3. Click Send.

To reply to the sender of the message and all of the recipients

1. Do one of the following:
• Select the message you want to respond to, and then click Reply to All in
the Standard toolbar. Office Outlook 2007 adds the address of the sender
to the To box.

• Double-click the message you want to respond to, and then click
Reply to All in the Respond group on the Message tab. Office Outlook
2007 adds the address of the sender to the To box.

2. In the message, type your reply.

3. Click Send.

In Office Outlook 2007, when you reply to a message that has attachment, the
attachment does not attach to your response. If you want to send an attachment
with your response, you have to attach it.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 13
 To reply to the sender of the message and include an attachment
1. Do one of the following:
• Select the message you want to respond to, and then click Reply in the
Standard toolbar. Office Outlook 2007 adds the address of the sender to
the To box.

• Double-click the message you want to respond to, and then click Reply in
the Respond group on the Message tab. Office Outlook 2007 adds the
address of the sender to the To box.

2. On the Message tab, in the Include group, click Attach File.

3. In the Insert File dialog box, browse to find the file that you want to attach.
4. Select the file, and then click Insert. Office Outlook 2007 attaches the file to
the message.
5. In the message, type your reply.
6. Click Send.

To reply to the sender of the message and all of the recipients and
include an attachment
1. Do one of the following:
• Select the message you want to respond to, and then click Reply to All in
the Standard toolbar. Office Outlook 2007 adds the address of the sender
to the To box.

• Double-click the message you want to respond to, and then click
Reply to All in the Respond group on the Message tab. Office Outlook
2007 adds the address of the sender to the To box.

2. On the Message tab, in the Include group, click Attach File.

3. In the Insert File dialog box, browse to find the file that you want to attach.
4. Select the file, and then click Insert. Office Outlook 2007 attaches the file to
the message.
5. In the message, type your reply.
6. Click Send.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 14
 Opening Attachments

If messages you receive have attachments, you can open the attachments to
read them, save them, or remove them from the messages.

To open an attachment
1. Select the message that has the attachment you want to read.
2. In the Reading Pane, double-click the attached file.
3. In the Opening Mail Attachment dialog box, click Open.

The file opens using the Microsoft Exchange Server.

To save an attachment
1. Select the message that has the attachment you want to read.
2. In the Reading Pane, double-click the attached file.
3. In the Opening Mail Attachment dialog box, click Save.

4. In the Save As dialog box, browse to the location on your computer where
you want to save the file.
5. Click Save.

To reduce the amount of space messages and attachments use in your mailbox,
you may want to remove attachments from messages.

NOTE If you remove an attachment from a message without saving the attachment to your
computer, the attachment is permanently deleted.

To remove an attachment from a message

1. Double-click the message that as the attachment you want to remove.
2. Right-click the attachment, and then click Remove.
3. Click the Microsoft Office Button, and then click Save.

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 Organizing Messages

Office Outlook 2007 offers several features to help you organize messages.

Creating Folders

You can create folders in Office Outlook 2007 to organize and store your messages.

To create a new folder in Office Outlook 2007

1. In the Navigation Pane, right-click in the Mail Folders group, and then
click New Folder.

2. Rename the new folder, and then press ENTER.

To move one message to the new folder

• Drag a message to the new folder.

To move several messages to the new folder at once

1. Press and hold CTRL and click the messages you would like to move.
2. Release CTRL.
3. Drag the selected group of messages to the new folder.

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 Categorizing Messages

Color categories give you a quick, visual way to customize and distinguish
messages from one another, making it easy to locate information.

To apply a color category to a message

• Do one of the following procedures:
o Use the Categorize button
1. Select the message that you want to categorize.
2. On the Standard toolbar, click Categorize.
3. Select the appropriate category.

o Use the shortcut menu

1. Right-click the message that you want to categorize.
2. Point to Categorize, and then select the appropriate category.

If you frequently apply one type of category to messages, you can set a Quick
Click color category.

To set a Quick Click color category

1. On the Standard toolbar, click Categorize, and then click Set Quick Click.
2. In the Set Quick Click dialog box, select a color category from the
drop-down list.
3. Click OK.

To apply the Quick Click color category

• On the message that you want to apply the Quick Click color category to,
click the category box.

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 Applying Flags

When you apply a flag to a message in Office Outlook 2007, the message
appears as a task in the To-Do list.

To apply a flag to a message

• Do one of the following procedures:
o Use the Follow Up button
1. Select the message that you want to apply a flag to.
2. On the Standard toolbar, click Follow Up.
3. Select the appropriate flag.

o Use the shortcut menu

1. Right-click the message that you want to apply a flag to.
2. Point to Follow Up, and then select the appropriate flag.

If you frequently apply one type of flag to messages, you can set a Quick Click flag.

To set a Quick Click flag

1. On the Standard toolbar, click Follow Up, and then click Set Quick Click.
2. In the Set Quick Click dialog box, select a flag from the drop-down list.
3. Click OK.

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 To apply the Quick Click flag
• On the message that you want to apply the Quick Click flag to,
click the flag box.

Creating Mail Rules

Rules can help you organize your messages automatically. Rules enable you to
specify what Office Outlook 2007 does after you receive messages that meet the
criteria you set. For example, Office Outlook 2007 can move messages that are
from a certain sender to a designated folder.

To create a new rule

1. On the Tools menu, click Rules and Alerts.

2. In the Rules and Alerts dialog box, on the E-mail Rules tab, click New Rule.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 19
 3. In the Rules Wizard, follow the steps according to the rule you want to create.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 20
 Performing Advanced Mail Functions

In addition to the common functions you perform in Office Outlook 2007, you
can also perform advanced mail functions.

Adding the Bcc Button to Messages

In Office Outlook 2007, the Bcc button is hidden by default. You only need to add
the Bcc button to one message, and then all future messages will have the button.

To add the Bcc button to messages

1. In a message, click the Options tab.
2. In the Fields group, click Show Bcc.

Requesting Message Confirmation

In Office Outlook 2007, you can choose to be alerted when the recipients of
your message has received your message and read it.

To request message confirmation

1. In a message, click the Options tab.
2. In the Tracking group, do one of the following:
• Click Request a Delivery Receipt to have Office Outlook 2007 send you
a message that your message was delivered to the recipient.
• Click Request a Read Receipt to have Office Outlook 2007 send you a
message when the recipient opens your message.

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 Setting Out of Office Rule

Office Outlook 2007 enables you to set an out of office rule, which automatically
sends a response message to any messages that you receive letting the senders
know you are unavailable.

To set out of office rules

1. On the Tools menu, click Out of Office Assistant.

2. In the Out of Office Assistant dialog box, select Send Out of Office
auto-replies.
3. Select Only send during this time range, and then set duration that you
want the out of office rule to apply to.
4. On the Inside My Organization tab, type the message that you want
senders in your organization to receive.

5. On the Outside My Organization tab, type the message that you want
senders outside your organization to receive.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 22
 6. Click OK. The out of office rule is activated for the duration you set it for.

NOTE If you sign into Office Outlook 2007 when the out of office rule is activated, Office
Outlook 2007 prompts you to turn off the rule.

Creating Personal Signatures

You can use Office Outlook 2007 to create a signature, similar to a signature in a
letter, which is added to the end of your messages.

To create a personal signature

1. On the Tools menu, click Options.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 23
 2. In the Options dialog box, on the Mail Format tab, click Signatures.

3. In the Signatures and Stationery dialog box, on the E-mail Signature tab,
click New.
4. In the New Signature dialog box, type a name for the signature.

5. In the Signatures and Stationery dialog box, under Edit signature, type
and format the information that you want in your signature.

6. Under Choose default signature, select your signature in the

New message box. The signature you choose will appear at the bottom of
all new messages.
7. Click OK.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 24
 8. In the Options dialog box, click OK.

If you’ve created multiple signatures, and you would like to use a different
signature (other than the default signature) for a specific message, you can easily
do so.

To use a different signature than the default signature

1. Create a new message.
2. In the message, right-click the default signature, and choose the signature
you would like to use.

Applying Stationery

Stationery is a set of unified design elements and color schemes that you can
apply to messages, such as fonts, bullets, background color, horizontal lines,
images, and other design elements. This is similar to the personal stationery for
e-mail messages that are created in Lotus Notes.

To apply stationery
1. On the Tools menu, click Options.

2. In the Options dialog box, on the Mail Format tab,

click Stationery and Fonts.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 25
 3. In the Signatures and Stationery dialog box, on the Personal Stationery
tab, click Theme.

4. In the Theme or Stationery dialog box, choose a theme, and then click OK.

NOTE You can also change the font of new messages, response or forwarded messages,
and plain text messages by clicking the appropriate Font button.

5. In the Signatures and Stationery dialog box, click OK.

6. In the Options dialog box, click OK.

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 Creating Tables

Office Outlook 2007 enables you to create and modify tables in messages, so you
can organize and enhance your communication and information-sharing capabilities.

To add a table to a message

1. In a message, click in the body of the message.
2. On the Insert tab, in the Tables group, click Table.
3. Move your mouse over the table grid to determine the amount of rows and
columns you want, and then click the mouse.

To apply a table style

1. In an open message that contains a table, click in a table cell.
2. On the Design tab, in the Table Styles group, select a table style.

To change a table’s layout

1. In an open message that contains a table, click in a table cell.
2. On the Layout tab, use the commands in the Table, Rows & Columns,
Merge, Cell Size, Alignment, and Data groups to change the table’s layout.

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 Searching

You can use Instant Search to quickly find items in Office Outlook 2007. Instant
Search is always available in Calendar, Contacts, Folder List, Journal, Mail, Notes,
and Tasks.

To find an item using Instant Search

• In the Instant Search box, type a word or phrase. Office Outlook 2007 finds
items that match your search criteria, and highlights the word or phrase in
the items.

If you don’t find the item you’re looking for, you can use the other search
options from the drop-down menu.

To clear the Instant Search box

• Do one of the following:
o In the Instant Search box, click Clear Search.

o Select the text in the Instant Search box, and press DELETE.

Using Advanced Search

You can use the Advanced Find command to make your search more focused
and specific.

To use the Advanced Find command

1. On the Tools menu, point to Instant Search, and then click Advanced Find.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 28
 The Advanced Find dialog box opens.

2. On the Messages, More Choices, and Advanced tabs, type more specific
search criteria.

Archiving

You can manually or automatically store and archive old items that are
important, but not frequently used, in another location to help manage the
space in your mailbox or on your mail server.

To manually archive items, you can drag items to the Archive Folders in the
Navigation Pane. You can create new folders and subfolders under Archive
Folders to help organize the archived items.

You can also set the AutoArchive feature in Office Outlook 2007 that
automatically archives items.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 29
 To turn on AutoArchive
1. On the Tools menu, click Options.
2. In the Options dialog box, on the Other tab, click AutoArchive.

3. In the AutoArchive dialog box, select Run AutoArchive every, and set how
often you want to archive your messages.

4. Select Prompt Before AutoArchive if you want to be notified before Office

Outlook 2007 archives your items.
5. Under During AutoArchive, adjust the archive settings to your needs,
and then click OK.
6. In the Options dialog box, click OK.

To turn on AutoArchive for a specific folder

1. In the Folder List, right-click the folder that you want to AutoArchive, and
then click Properties.
2. In the Properties dialog box, click the AutoArchive tab.
3. Select Archive this folder using these settings.
4. In the Clean out items older than box, set how often you want the items in
this folder to be automatically moved to the archive folder.
5. Adjust the archive settings to your needs, and then click OK.

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Calendar
Calendar is the calendar and scheduling component of Office Outlook 2007
and is fully integrated with Mail and Contacts. By using Calendar, you can create
appointments and events, organize meetings, and book meeting rooms and
other resources. The following figure identifies the Calendar features.

Menus
Toolbar

Folder
List

Outlook
Views

Navigation Pane Calendar in Week view

You can use the View menu to show, hide, or adjust Calendar features, such as
the Navigation Pane. Features that are shown have a check in front of them on
the View menu, as shown in the following figure.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 31
 Office Outlook 2007 uses a ribbon to present the most useful tools for
appointments, as shown in the following figure. Ribbons contain tabs, and each
tab contains groups. The tabs and groups change according to the item (for
example, a message, an appointment, a contact, or a task).

Viewing Appointments

You can view the appointments in your calendar in one of three views: daily,
weekly, or monthly.

To change your Calendar view

o In Calendar, click the view tabs that are above the calendar.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 32
 Working with Appointments

When you schedule an activity in your calendar and you do not invite other
resources (people or rooms) to it, you create an appointment. An appointment is
different than a meeting request.

Creating Appointments

The first step to working with appointments is to create a new appointment.

To create a new appointment

1. In Calendar, do one of the following:
• Click New Appointment.
• On the calendar, double-click the time slot for the appointment.
2. Type information in the Subject and Location boxes.
3. Set the dates and duration in the Start time and End time boxes. If the
appointment is an all-day event, select the All day event box.
4. Set a reminder.

5. In the Show As box, select a status.

By default, the status is Busy. When other users view your calendar, they will
see that you are busy during this time frame, but they will not be able to see
the details of the appointment.
6. Click Save and Close.

The appointment appears on the calendar.

To copy an appointment
1. Select the appointment you want to copy.
2. Press and hold the CTRL key and drag the copied appointment to the new
time slot.

NOTE If you copy a recurring appointment, the copied appointment will not include the
recurrence information.

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 Modifying Appointments

After you make an appointment, you may want to change it.

To modify an appointment
1. Double-click the appointment that you need to modify.
2. Make the appropriate changes.
3. Click Save and Close.

Creating Recurring Appointments

You can make appointments recur without having to create multiple appointments.
Recurring appointments are indicated by a symbol with arrows in a circle.

To create a recurring appointment

1. In Calendar view, do one of the following:
• Click New Appointment.
• On the calendar, double-click the time slot for the appointment.
2. Type information in the Subject and Location boxes.
3. Set the dates and duration in the Start time and End time boxes.
If the appointment is an all-day event, select the All day event box.
4. Set a reminder.

5. In the Show As box, select a status.

6. Click Recurrence.
7. In the Appointment Recurrence dialog box, under Recurrence pattern,
choose the recurrence pattern and range of the recurrence.

NOTE The recurrence must follow a pattern. If you need to select days that do not follow
a pattern, you need to create more than one recurring appointment.

8. Click OK.
9. On the appointment, click Save and Close.

To modify a recurring appointment

1. Double-click the appointment that you need to modify.
2. In the Open Recurring Item dialog box, select one of the following:
• Open this occurrence, which modifies only the appointment that
you’ve selected.
• Open the series, which modifies all of the appointments in the series.
3. Make the appropriate changes.
4. Click Save and Close.

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 Working with Meeting Requests

A meeting request is an appointment that you invite other people and resources
to. The requested attendants and resources accept, tentatively accept, reject, or
suggest a new time to meet.

Creating Meeting Requests

Creating a meeting request is similar to creating an appointment.

To create a meeting request

1. In Calendar view, do one of the following:
• On the New menu, click Meeting Request.

• Click New Appointment. In the new appointment, click Invite Attendees.

• On the calendar, double-click the time slot for the meeting request. In the
new appointment, click Invite Attendees.
2. Type information in the Subject box.
3. Set the dates and duration in the Start time and End time boxes. If the
meeting is an all-day event, select the All day event box.
4. Set a reminder.
5. In the Show As box, select a status.

6. Type additional information about the meeting (such as an agenda) in the

body of the request.

NOTE All attendees will be able to see the information, including notes and comments,
you add to the meeting request. If you need to add information to a meeting request
that you do not want the attendees to see, you can create a personal appointment.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 35
 Adding Attendees

After you create a new meeting request, you need to choose and add
the attendees.

To add attendees to a meeting request

• In a meeting request, do one of the following procedures:
o Use the Scheduling Assistant button
1. On the Meeting tab, in the Show group, click Scheduling Assistant.

2. Click the Add Attendees button.

3. In the Address Book, select an attendee’s name, and the do one of the
following:
• Click Required if the person must attend the meeting.
• Click Optional if the person’s presence is not required in the meeting.
4. Add the remaining attendees, and then click OK. Office Outlook 2007
shows the availability of the attendees. The green and red lines show
the beginning and end of your meeting. These lines make it easy
for you to see which attendees are available during your requested
meeting time.
o Use the To button
1. On the Meeting tab, click To.
2. In the Address Book, select an attendee’s name, and then do one of
the following:
• Click Required if the person must attend the meeting.
• Click Optional if the person’s presence is not required in the meeting.
3. Add the remaining attendees, and then click OK.

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 Adding Rooms

After you add attendees to a meeting request, you need to choose and add a room.

To add a room to a meeting request

• In a meeting request, do one of the following procedures:
o Use the Scheduling Assistant button
1. On the Meeting tab, in the Show group, click Scheduling Assistant.

2. Click the Add Rooms button.

3. In the Address Book, select the room you want to add, click Rooms,
and then click OK. Office Outlook 2007 adds the room to the
Location box in the meeting request, adds the room to the All
Attendees list, and shows the availability of that room. The green and
red lines show the beginning and end of your meeting. These lines
make it easy for you to see which rooms are available during your
requested meeting time.

NOTE You may select multiple rooms to view their availability. You can delete
the rooms you don’t need for your meeting before you send the meeting request.

o Use the To button

1. On the Meeting tab, click To.
2. In the Address Book, select a room, and then click Resources.

3. Click OK. Office Outlook 2007 adds the room to the Location box in
the meeting request.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 37
 o Use the Rooms button
1. On the Meeting tab, click Rooms.

2. In the Address Book, select a room, and then click Resources.

3. Click OK. Office Outlook 2007 adds the room to the Location box in
the meeting request.

Modifying Meeting Requests

After you’ve added the attendees and rooms, it may be necessary for you to
adjust when or where you will hold a meeting due to availability. You may also
choose to not receive meeting responses.

To adjust the start and end times of a meeting

• In a meeting request, do one of the following procedures:
o Use the Scheduling Assistant button
1. On the Meeting tab, in the Show group, click Scheduling Assistant.

2. Drag the green start time line to a start time where all attendees and
rooms are available.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 38
 3. Drag the red end time line to an end time where all attendees and
rooms are available.

Office Outlook 2007 updates the start and end times for the meeting
request according to where you moved the green and red lines.
o Modify the Start time and End time values
1. On the Meeting tab, modify the Start time value.
2. Modify the End time value.

To turn off meeting responses from attendees

• In a meeting request, on the Messages tab, in the Attendees group,
click Responses, and then clear Request Responses.

NOTE When you turn off responses from attendees, you will no longer be about to track
who will attend the meeting.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 39
 Sending Meeting Requests

After you’ve customized meeting requests, you can send them to the attendees
and resources.

To send a meeting request

1. In a meeting request that is filled out, verify that you’ve done the following:
• Added the correct attendees and rooms.
• Removed rooms that you will not be using for this meeting.
• Verified the meeting’s start and end time.
2. Click Send.

Any reminders that you set in meeting requests will work for the attendees.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 40
 Responding to Meeting Requests

Attendees and resources need to respond to meeting requests.

To reply to meeting requests

1. In Mail, select the meeting request.
2. In the Reading Pane, do one of the following:
• Click Accept.
• Click Tentative.
• Click Decline.

3. In the Microsoft Office Outlook dialog box, do one of the following:

• Select Edit the response before sending, and then click OK to open the
message that you can alter. Click Send. Office Outlook 2007 updates your
calendar according to your response.
• Select Send the response now, and then click OK to send the message
to the organizer. Office Outlook 2007 updates your calendar according to
your response.
• Select Don’t send a response, and then click OK to update your
calendar, but not send a response to the organizer.

To propose a new meeting time

1. In Mail, select the meeting request.
2. In the Reading Pane, click Propose New Time.
3. In the Propose New Time dialog box, do one of the following:
• Drag the green start time line to your proposed start time, and then drag
the red end time line to your proposed end time.
Office Outlook 2007 updates the start and end times for the meeting
request according to where you moved the green and red lines.
• Modify the Meeting start and Meeting end values.

4. Click Propose Time.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 41
 Performing Advanced Calendar Functions

In addition to the common functions you perform in Office Outlook 2007, you
can also perform advanced calendar functions.

Making an Appointment or Meeting Request Private

If you have appointments or meeting requests that you do not want other
people to see (that is, people with whom you’ve shared your calendar with),
you can make appointments and meeting requests private.

To make an appointment or meeting request private

• In an open appointment or meeting request, on the Meeting tab, in the
Options group, click Private.

Activating Calendar Reminders

When you set a date on an appointment or task, the reminder is turned off in
Office Outlook 2007 by default. However, you can turn on reminders.

To turn on reminders
1. On the Tools menu, click Options.
2. On the Options dialog box, under Calendar, select Default reminder.

You can modify the reminder to be earlier or later than 15 minutes.

3. Click OK.

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 Turning Off the Propose New Time Feature for All Meeting Requests

You may want to turn off the Propose New Time feature for all meeting
requests that you create, rather than having to turn off this feature on a
per-meeting request basis.

To turn off the Propose New Time feature for all meeting requests
1. On the Tools menu, click Options.

2. In the Options dialog box, on the Preferences tab, click Calendar Options.

3. In the Calendar Options dialog box, under Calendar options,

clear Allow attendees to propose new times for meetings you organize.

4. Click OK.
5. In the Options dialog box, click OK.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 43
 Sharing Calendars

You can share your calendar with others.

To share a calendar
1. In the Calendar Navigation Pane, click Share My Calendar.

Office Outlook 2007 attaches your calendar to a message.

2. In the message, click To.

3. In the Address Book, double-click a recipient’s address. Office Outlook 2007

adds the recipient to the To line.
4. Click OK.
5. Click Send.

Office Outlook 2007 informs you that your calendar has been shared.

To open another person’s shared calendar

1. In the message that a person has shared his or her calendar with you, click
Open this Calendar in the Open group on the Message tab.

After a person shares his or her calendar, Office Outlook 2007 lists that
calendar in the Navigation Pane.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 44
 2. Do one of the following:
• In the Calendar Navigation Pane, select the calendar you want to view in
Side-by-Side mode.

• In the Calendar Navigation Pane, right-click the calendar you want to

view, and then click View in Overlay Mode.

Office Outlook 2007 overlays the calendar you selected with your
calendar. Office Outlook 2007 uses different colors to distinguish the
appointments on each calendar.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 45
Contacts
Contacts in Office Outlook 2007 makes it easy to keep track of the information
you know about people. Contact cards record details such as names, addresses,
telephone numbers, mobile numbers, e-mail addresses, and Web pages. The
following figure identifies the Contacts features.

Menus
Toolbar

Contact
Views

Outlook
Views

Navigation Pane Contacts

You can use the View menu to show, hide, or adjust Contact features, such as
the Navigation Pane. Features that are shown have a check in front of them on
the View menu, as shown in the following figure.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 46
 Office Outlook 2007 uses a ribbon to present the most useful tools for contacts,
as shown in the following figure. Ribbons contain tabs, and each tab contains
groups. The tabs and groups change according to the item (for example, a
message, an appointment, a contact, or a task).

Viewing Contacts

You can view your contacts in Office Outlook 2007 in various views, which are
available in the Navigation Pane.

To change your Contacts view

• In the Contacts Navigation Pane, under Current View, select a view.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 47
 Working with Contacts

You can create personal contacts and distribution lists in Outlook Office 2007.

Creating Personal Contacts

The first step to working with contacts is to create a new contact.

To create a contact
1. In Contacts, click New.

2. In the new contact, type the contact’s information in the appropriate boxes.
You can use the drop-down menus to add additional information.

3. Click Save and Close.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 48
 Creating Distribution Lists

A distribution list is a contact that contains several e-mail addresses. Distribution

lists make it easier to send messages to a group of contacts.

To create a distribution list

1. In Contacts, on the File menu, point to New, and then click Distribution List.

2. On the Distribution List tab, in the Name box, type a name for the
distribution list.
3. In the Members group, click Members.

4. In the Select Members dialog box, double-click the contacts you want to
add to the distribution list. Office Outlook 2007 adds the contacts to the
Members box.

5. Click OK.
6. Click Save and Close.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 49
 Performing Advanced Contacts Functions

In addition to the common functions you perform in Office Outlook 2007, you
can also perform advanced contact functions.

Sharing Contacts

You can share your Contacts folder with others, so they can see all of your
contacts.

To share your Contacts folder

1. In the Contacts Navigation Pane, click Share My Contacts folder.

Office Outlook 2007 attaches your Contacts folder to a message.

2. In the message, click To.

3. In the Address Book, double-click a recipient’s address. Office Outlook 2007

adds the recipient to the To line.
4. Click OK.
5. Click Send.

Office Outlook 2007 informs you that your Contacts folder has been shared.

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 Finding Contacts in the Global Address List

The Global Address List (GAL) is also known as the Microsoft Exchange Server
Global Address Book. It is a collection of users, contacts, distribution lists,
public folders, rooms, and other resources from Active Directory® directory
service. You can use address lists to organize contacts and resources, making it
easier to find the recipients and resources you want. Address lists are updated
dynamically. Therefore, when your organization adds new users, they are
automatically added to the appropriate address lists. Only system administrators
can create new entries in the GAL.

Comparing the GAL to the Contacts folder, the Contacts folder is a place for
you to store the names, addresses, e-mail addresses, phone numbers, and other
information about the people with whom you frequently correspond. If you
create a distribution list, Office Outlook 2007 stores it in this folder.

To open the Global Address List

1. On the Tools menu, click Address Book.

2. In the Address Book, under Address Book, select Global Address List.

Office Outlook 2007 loads the Global Address List.

To add users from the GAL to the Contacts folder

1. On the Tools menu, click Address Book.
2. In the Address Book, under Address Book, select Global Address List.
Office Outlook 2007 loads the Global Address List.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 51
 3. Right-click the address that you want to add to your Contacts folder, and
click Add to Contacts. Office Outlook 2007 opens the contact.

4. In the contact, click Save and Close. Office Outlook 2007 adds the contact
to your Contacts folder.

To add users from the GAL to a message

1. In Mail, on the Standard toolbar, click the New Mail Message button.

Office Outlook 2007 opens a new message.

2. In a message, click the To, Cc, or Bcc button.

3. In the Address Book, under Address Book, select Global Address List.

Office Outlook 2007 loads the Global Address List.

4. Double-click the name in the Name list, and then click OK. The recipient’s
name is added to the appropriate box in the message.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 52
Tasks
Tasks in Office Outlook 2007 can help you manage your workload. You can sort
tasks in the To-Do List according to your needs. The following figure identifies
the Tasks features.

Menus
Toolbar

Task
Views

Outlook
Views

Navigation Pane Tasks To Do Bar

You can use the View menu to show, hide, or adjust Tasks features, such as the
To-Do Bar. Features that are shown have a check in front of them on the View
menu, as shown in the following figure.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 53
 Office Outlook 2007 uses a ribbon to present the most useful tools for tasks,
as shown in the following figure. Ribbons contain tabs, and each tab contains
groups. The tabs and groups change according to the item (for example, a
message, an appointment, a contact, or a task).

Viewing Tasks

You can view your tasks in Office Outlook 2007 in various views, which are
available in the Navigation Pane.

To change your Contacts view

• In the Tasks Navigation Pane, under Current View, select a view.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 54
 Working with Tasks

You can create personal tasks and reminders in Outlook Office 2007.

Creating Personal Tasks

The first step to working with tasks is to create a new task.

To create a personal task

1. In Tasks, click New.

Office Outlook 2007 opens a new task.

2. In the new task, type information in the Subject box.

3. Set the dates in the Start date and Due date boxes.
4. Set the status for the task in the Status box.
5. Set the priority of the task in the Priority box.
6. Use the up and down arrows next to the % Complete box to indicate how
complete this task is.
7. In the Options group, click Categorize, and then select a category for the
task (if applicable).

8. In the Options group, click Follow Up to apply a flag to the task (if
applicable).
9. In the body of the task, type additional information about the task.
10. Click Save and Close.

The task appears in the To-Do List.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 55
 Setting Task Reminders

When you create a task, the reminder is turned off in Office Outlook 2007 by
default. You can turn on task reminders for individual tasks.

To turn on a reminder for a task

1. Do one of the following:
• Create a new task, and fill in the details about the task.
• In Tasks, double-click the task you want to add a reminder to.
2. In the task, select Reminder.

3. Set the date and time when you want to be reminded of this task.
4. Click Save and Close. When the reminder time occurs, Office Outlook 2007
opens the Reminder window.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 56
 Performing Advanced Task Functions

In addition to the common functions you perform in Office Outlook 2007, you
can also perform advanced task functions.

Sharing Tasks

In addition to your calendar and contacts, you can also share your Tasks folder,
so others can see all of your tasks.

To share your Tasks folder

1. In the Tasks Navigation Pane, click Share My Tasks folder.

Office Outlook 2007 attaches your Tasks folder to a message.

2. In the message, click To.

3. In the Address Book, double-click a recipient’s address. Office Outlook 2007

adds the recipient to the To line.
4. Click OK.
5. Click Send.

Office Outlook 2007 informs you that your Tasks folder has been shared.

Assigning Tasks

In Office Outlook 2007, you can assign tasks to other people.

To assign a task
1. Do one of the following:
• Create a new task, and fill in the details about the task.
• In Tasks, double-click the task you want to add a reminder to.
2. On the Task tab, in the Manage Task group, click Assign Task.

3. In the task, click To.

4. In the Address Book, double-click a recipient’s address. Office Outlook 2007

adds the recipient to the To line.
5. Click OK.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 57
 6. Select Keep an updated copy of this task on my task list if you want to
keep an updated copy of this task in your Task list.
7. Select Send me a status report when this task is complete if you want to
know when the person completes the task.
8. Click Send.

Office Outlook 2007 sends the task to the recipient. If you chose to keep the
task on your task list, the task icon of the assigned task changes.

To cancel an assigned task that you have not sent

• In the task that you planned to assign, click Cancel Assignment in the
Manage Task group on the Task tab.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 58
Personal Settings
In addition to Mail, Calendar, Contacts, and Tasks, Office Outlook 2007 enables
you to customize several features. This guide helps you set the options that
help Office Outlook 2007 filter junk e-mail; organize your messages by using a
wizard; and set delegates (that is, grant permission to people so they can open
your folders, read, create, and respond to items [including meeting requests] on
your behalf).

Setting Junk E-Mail Options

Office Outlook 2007 features an improved junk e-mail filter that sorts out
unwanted e-mail messages more than ever before. Office Outlook 2007 also
protects against phishing (the use of fraudulent e-mail messages that might trick
you into divulging personal information). Office Outlook 2007 detects suspicious
e-mail messages and helps protect you by automatically disabling links in such
messages until you approve them. E-mail messages warn you about potentially
threatening or malicious sites.

Occasionally, messages that are not junk are filtered into the Junk E-mail folder,
so you should check the filtered messages for non-junk messages.

To view messages in the Junk E-mail folder

• In the Mail Navigation Pane, click Junk E-mail.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 59
 You can change the filters to help prevent Office Outlook 2007 from moving
non-junk messages to the Junk E-mail folder.

To set Junk E-mail options

1. In Mail, on the Actions menu, point to Junk E-mail, and then click Junk
E-mail Options.

2. In the Junk E-mail Options dialog box, select and clear the options
according to your needs.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 60
 Organizing Mail by Using the Organize Wizard

Office Outlook 2007 offers a wizard to help you organize messages in Mail. The
wizard organizes the messages that are in the selected folder.

To organize messages in your Inbox by using the Organize wizard

1. In Mail, select a message in your Inbox.
2. On the Tools menu, click Organize.

The Organize Wizard opens at the top of the Inbox.

3. Use the tabs in the Organize Wizard to help you organize messages by using
folders, colors, and views.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 61
 Setting Delegates

Office Outlook 2007 enables you to give another person access to your Inbox
and any other Office Outlook 2007 folder that you want.

To set a delegate
1. On the Tools menu, click Options.

2. In the Options dialog box, click the Delegates tab.

3. Click Add.
4. In the Add Users dialog box, double-click a person you want to assign as a
delegate. Office Outlook 2007 adds the person to the Add line.

NOTE You cannot add distribution lists, groups, or rooms as delegates.

5. Click OK.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 62
 6. In the Delegate Permission dialog box, set the permissions for the delegate
by using the drop-down menus.

7. Select Automatically send a message to delegate summarizing these

permissions if you want to let the delegate know which permissions you’ve
granted him or her.
8. Select Delegate can see my private items if you want the delegate to be
able to view any items that you’ve marked as private.
9. Click OK. The delegate’s name appears in the Delegate box in the Add
Users dialog box.
10. In the Add Users dialog box, select the appropriate meeting request setting
according to your needs.
11. Click OK.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 63
Advanced Options
Office Outlook 2007 offers several advanced options that you can customize to
fit your needs.

Understanding Presence Indicators

You can use Office Outlook 2007 with several instant message services. Office
Outlook 2007 provides presence indicators, which tell you when a person is online.

In the following figure, the green presence icon before Erin Hagens indicates
that she is online, whereas the red presence icon before Robert Lyon indicates
that he is offline.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 64
 Using the Trust Center

You can use the Trust Center to mark certain publishers and add-ins as trusted;
assign privacy and e-mail security options; handle attachments, downloads, and
macros; and set programmatic access security.

To apply security settings on mail

1. On the Tools menu, click Trust Center.

2. In Trust Center, click the E-mail Security tab.

3. Set the e-mail security that is appropriate for your needs.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 65
 Adding RSS Feeds

Really simple syndication (RSS) feeds provide a convenient way for content
publishers to distribute information in a standardized format. An example of RSS
content is news headlines that are frequently updated. You can add and access
RSS feeds in Office Outlook 2007.

To add an RSS feed

1. In Mail, on the Tools menu, click Account Settings.

Office Outlook 2007 opens the Account Settings dialog box.

2. In the Account Settings dialog box, on the RSS Feeds tab, click New.

Office Outlook 2007 opens the New RSS Feed dialog box.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 66
 3. In the New RSS Feed dialog box, type the URL of the RSS feed that you want
to add.
4. Click Add. Office Outlook 2007 opens the RSS Feed Options dialog box.
5. On the RSS Feed Options dialog box, configure the options for the RSS
feed, and then click OK.
6. In the Account Settings dialog box, click Close.

You can read RSS feeds in Office Outlook 2007 the same way you read e-mail
messages. You can also forward, delete, and apply flags to RSS feed messages;
however, you cannot reply to the sender.

To read an RSS feed

• In the Mail Navigation Pane, click the folder for your RSS feed.

NOTE You may need to expand the RSS Feed folder to see your RSS feed folder.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 67
 Using Outlook Web Access to Access Mail

In Microsoft Office Outlook Web Access, you can use a Web browser to access
your Microsoft Exchange Server mailbox from any computer that has an Internet
connection.

To open Office Outlook Web Access

1. In a browser, type the URL for your organization’s Office Outlook Web
Access, such as https:\\contoso.com\owa.
2. On the log in screen, type your user name and password, and then click OK.

Office Outlook Web Access opens the user’s Mail account.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 68
 Using Cached Exchange Mode

Being able to use Office Outlook 2007 in cached mode is a very important
and useful feature. Cached Exchange Mode provides better online and offline
experiences when you use a Microsoft Exchange Server e-mail account because
a copy of your mailbox is stored on your computer. This copy provides quick
access to your data and is frequently updated with the mail server.

If you work offline, whether by choice or due to a connection problem, your data
is still available to you. If a connection from your computer to the computer that
runs the Exchange Server isn’t available, Office Outlook 2007 tries to connect or
disconnects from the server. If the connection is restored, Office Outlook 2007
automatically connects. Any changes you make while you are not connected to
the server are synchronized automatically when a connection is available. You
can continue to work while changes are synchronized.

For example, you may use a laptop computer and connect via a network cable to
your corporate local area network (LAN) at your office. When you disconnect the
laptop from the LAN, Office Outlook 2007 switches to the Trying to connect
status. You can continue to work uninterrupted with your data. If the connection
remains unavailable, Office Outlook 2007 switches to the Disconnected status
and periodically checks for server availability. If you have wireless access, Office
Outlook 2007 could reestablish a connection to the server and switch back to
the Connected status. You don’t have to change any settings or restart Office
Outlook 2007.

In Cached Exchange Mode, the Offline Address Book contains all of the
properties of users (such as e-mail addresses and names) that Office Outlook
2007 requires. With an offline address book, Office Outlook 2007 does not have
to connect to the global catalog to resolve names, and it doesn’t have to open a
user’s details record. Instead, Office Outlook 2007 easily obtains this information
from the local offline address book. In Cached Exchange Mode, Active Directory
replication has to take place. In medium- to large-sized environments Active
Directory replication is very important because there is a good chance that
when you update the Offline Address List, the Offline Address Book generation
server will be reading the Global Address List objects from a domain controller
that has not received the new objects that were created.

The benefits of using Cached Exchange Mode are:

• Shielding the user from network and server connection issues.
• Switching from online to offline status for mobile users.

Turning on Cached Exchange Mode

When you configure an Office Outlook 2007 account to use the Cached
Exchange Mode, Office Outlook 2007 works from a local copy of a user’s
Exchange Server mailbox, which is stored in an offline folder file (that is, an OST
file) on the user’s computer, and the Offline Address Book. The cached mailbox
and Offline Address Book are updated periodically from the Exchange Server.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 69
 The Cache Exchange Mode requires you to use a Microsoft Exchange Server
e-mail account.

To turn on Cached Exchange Mode

1. In Mail, on the Tools menu, click Account Settings.
2. In the Account Settings dialog box, on the E-mail tab, select the Exchange
Server e-mail account, and then click Change.

3. In the Change E-mail Account dialog box, under Microsoft Exchange

server, select Use Cached Exchange Mode.

4. Click Next.
5. Click Finish to close the Change E-mail Account dialog box.
6. In the Account Settings dialog box, click Close.
7. Close Office Outlook 2007, and then reopen Office Outlook 2007.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 70
 Adding Additional Mail Accounts

By using Account Settings, you can easily add additional accounts to Office
Outlook 200. You simply type the account name and password from your
Exchange Server, POP3, or IMAP e-mail account. Office Outlook 2007 configures
the account for you.

To add additional mail accounts

1. In Mail, on the Tools menu, click Account Settings.
2. In the Account Settings dialog box, on the E-mail tab, click New.

3. In the Add New E-mail Account wizard, on the Choose E-Mail Service
page, select the e-mail service, and then click Next.
4. In the appropriate boxes, type your name, e-mail address, and password, and
then click Next.
5. When Outlook successfully configures your account, click Finish.
6. In the Account Settings dialog box, click Close.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 71
 To create a POP3, IMAP, or HTTP account
1. In Mail, on the Tools menu, click Account Settings.
2. In the Account Settings dialog box, on the E-mail tab, click New.

3. In the Add New E-mail Account wizard, on the Choose E-Mail Service page,
select Microsoft Exchange, POP3, IMAP, or HTTP, and then click Next.

4. On the Auto Account Setup page, select Manually configure server

settings or additional server types, and then click Next.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 72
 5. On the Choose E-Mail Service page, select Internet E-mail, and then click Next.

6. On the Internet E-mail Settings page, fill in the following information:

• Your Name, which will be the display name you want to use
(for example, Joe Smith).
• E-mail Address, which must be a full e-mail address (for example,
[email protected]).
• Account Type, which you could choose POP3, IMAP, or HTTP.
• Incoming mail server, which you will need to contact your ISP or
hosting company for (for example, mail.example.com).
• Outgoing mail server, which you will need to contact your ISP or
hosting company for (for example, mail.example.com).
• User Name, which must be a full e-mail address
(for example, [email protected]).
• Password, which is your e-mail account password.

7. If your mail server requires SMTP authentication, follow these steps. If you
are not sure if your mail server requires SMTP authentication, contact your
hosting company or ISP.
a. On the Internet E-mail Settings page, click More Settings.
b. On the Outgoing Server tab, select My outgoing server requires
SMTP authentication, and then click OK.
8. On the Internet E-mail Settings page, click Next.
9. When Office Outlook 2007 successfully configures your account, click Finish.
10. In the Account Settings dialog box, click Close.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 73
 Accessing a Hotmail Account

With Microsoft Office Outlook Connector, you can use Office Outlook 2007 to
access and manage your Microsoft Windows Live™ Hotmail® or Microsoft Office
Live Mail accounts, including e-mail messages and contacts for free.

To configure the Outlook Connector

1. Download the Outlook Connector from the Microsoft Download Center
(http://www.microsoft.com/downloads/details.aspx?FamilyID=7aad7e6a-
931e-438a-950c-5e9ea66322d4&displaylang=en).
2. Run the setup.
3. Restart Office Outlook 2007.
4. In the Microsoft Office Outlook Connector dialog box, type your e-mail
address and the password for your Hotmail account.

5. In the Name box, type the name that you want to appear in a recipient’s
Inbox, and then click OK. After Office Outlook 2007 configures the account,
your messages from your Hotmail account appear in Office Outlook 2007.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 74
Frequently Asked Questions:
Comparing Notes to Office Outlook 2007
The following are frequently asked questions that compare Notes to Office
Outlook 2007.

Scheduling a meeting

Q: In Notes, I can schedule a meeting for an executive and type information

about the logistics (such as catering, presentations, and handouts) in the
meeting body that only I can see. Anyone who views my calendar cannot see
this information. How can I do this in Office Outlook 2007?

A: To hide meeting information that you do not want other invitees to see, you
can create a separate meeting or appointment in your calendar and mark
it as private. For more information, see “Performing Advanced Calendar
Functions.”

Customizing recurring meetings

Q: In Notes, I can choose “custom” dates in my calendar for setting up recurring

meetings. For example, I could create a meeting that has the same invitees
and agenda and that occurs every other week on Tuesday and every other
week on Thursday. How can I do this in Office Outlook 2007?

A: If the meetings occur in the same week, you can create a meeting that recurs
on Tuesday and Thursday. If the meetings occur in opposite weeks, you
would set up one recurring meeting for Tuesday and a separate recurring
meeting for Thursday. For more information, see “Creating Recurring
Appointments.”

Turning off meeting responses from attendees

Q: Is there a setting that I can use to not receive meeting responses?

A: You can indicate that you do not want to receive a response in meeting
requests, but you have to set this feature per meeting request. You cannot
set it as a default. For more information, see “Modifying Meeting Requests.”

Viewing other calendars

Q: In Notes, I can toggle between my account and the executives or team

members who I support (that is, full account access). How do I do this in
Office Outlook 2007?

A: You can view other people’s calendars or tasks only if they share these
folders with you or if you are a delegate for that person. For more
information, see “Sharing Calendars” or “Setting Delegates.”

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 75
 Requesting confirmation for messages

Q: Can I request a delivery or read confirmation for messages like I can in

Notes?

A: Yes, you can request a confirmation when a message is delivered and when
the recipient opens the message. For more information, see “Requesting
Message Confirmation.”

Deleting messages

Q: If I have multiple copies of a message in separate folders and I delete one

copy in one folder, will Office Outlook 2007 delete the message from the
other folders like in Notes?

A: No, all messages are stored as independent copies in Office Outlook 2007.

Creating message templates

Q: In Notes, I could create e-mail templates by using the Stationary feature. Can
I do the same in Office Outlook 2007?

A: Yes, you can create e-mail templates by creating a form in Office Outlook
2007. For more information, see “Outlook forms” in Office Outlook 2007 Help.

Formatting messages

Q: I like to format my unread messages to be a specific color. How can I do this

in Office Outlook 2007?

A: You can apply a color category to messages in Office Outlook 2007. For
more information, see “Categorizing Messages.”

Prohibiting invitees from proposing new times to all meeting requests

Q: Is there a way to prevent meeting invitees from using the Propose New
Time feature?

A: Yes, you can turn off the Propose New Time feature in Office Outlook 2007.
For more information, see “Turning Off the Propose New Time Feature for All
Meeting Requests.”

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 76
Office Outlook 2007 User Interface
You can configure the user interface in Office Outlook 2007 for Mail, Calendar,
Contacts, and Tasks. You only need to configure the user interface once;
however, you can change it at any time.

Configuring Toolbars

When you configure the toolbars, Office Outlook 2007 applies that configuration
Mail, Calendar, Contacts, and Tasks. By default, the Standard toolbar is active.

To activate toolbars
• On the View menu, point to Toolbars, and then select the toolbar you want
to activate. Activated toolbars have a check in front of them.

You can also customize any toolbar by adding or removing buttons on it.

To customize a toolbar
• At the end of a toolbar, click the down arrow, point to Add or Remove
Buttons, point to the toolbar’s name, and then select the buttons you want
to appear on the toolbar.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 77
 Configuring Mail

Mail has three parts of the user interface that you can configure: Navigation Pane,
To-Do Bar, and the Reading Pane. You can also configure how to view your messages.

Navigation Pane

The Mail Navigation Pane is made up of two groups: Favorite Folders and Mail
Folders. At the bottom of the Navigation Pane are the views.

The Favorite Folders group provides a handy way to keep your most used
folders visible at the top of the Navigation Pane. You can organize the folders
in the group however you want to because the folders do not have to be in
alphabetical order.

To reorder the folders in the Favorites Folders group

1. In the Favorites Folder group, right-click the folder you want to reorder.
2. Do one of the following:
• Click Move Up in List to move the folder closer to the top of the list.
• Click Move Down in List to move the folder closer to the bottom of the list.

To add a folder to the Favorites Folders group

• In the Navigation Pane, under Mail Folders, drag the folder you want to add
to the Favorites Folder group. Office Outlook 2007 copies the folder from
Mail Folders to the Favorites Folder group.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 78
 To remove a folder from the Favorites Folders group
• In the Favorites Folder group, right-click the folder you want to remove, and
then click Remove from Favorites Folder. Office Outlook 2007 removes the
folder from the Favorites Folder group, but not the Mail Folders group.

The Mail Folders group lists all of the folders in your Inbox. You can hide this
group (and any other group in the Navigation Pane).

To hide a group in the Navigation Pane

• In the group’s header, click the upward arrows.

You can also adjust how much space the views use in the Navigation Pane by
dragging the bar above the views up or down. Office Outlook 2007 lists the
views in a list or as icons.

or

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 79
 To-Do Bar

The To-Do Bar integrates your calendar, upcoming appointments, e-mail

messages flagged for follow up, and tasks in one convenient location. When you
activate the To-Do Bar, it appears on the right side of your screen.

To activate the To-Do Bar

• On the View menu, point to To-Do Bar, and then click Normal.

Office Outlook 2007 shows the To-Do Bar on the right side of your screen.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 80
 You can add multiple months to the calendar on the To-Do Bar view.

To add multiple calendars to the To-Do Bar

1. On the View menu, point to To-Do Bar, and then click Options.

2. In the To-Do Bar Options dialog box, type the number of calendars you
want to appear in the Number of month rows box, and then click OK.

Office Outlook 2007 changes the number of calendars in the To-Do Bar.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 81
 Reading Pane

You can preview messages without opening them by using the Reading Pane.
When the Reading Pane is active, select a message to display the text.

To change the position of the Reading Pane

• On the View menu, point to Reading Pane, and then do one of the following:
o Click Right to show the Reading Pane to the right of the message list.
o Click Bottom to show the Reading Pane below the message list.
o Click Off to turn off the Reading Pane.

AutoPreview Mode

You can also use AutoPreview to preview the first three lines of messages in the
message list.

To enable AutoPreview
• On the View menu, click AutoPreview.

Office Outlook 2007 shows the first three lines of messages in the message list.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 82
 Configuring Calendar

Calendar has four parts of the user interface that you can configure: Navigation
Pane, To-Do Bar, Reading Pane, and Daily Task List. You can configure the
Navigation Pane, To-Do Bar, and Reading Pane in the same ways as Mail.

The Daily Task List shows today’s tasks.

To change the position of the Daily Task List

• On the View menu, point to Daily Task List, and then do one of the following:
o Click Normal to show the detailed Daily Task List below the calendar.
o Click Minimized to show the summarized Daily Task List below the calendar.
o Click Off to turn off the Daily Task List.

Microsoft Office Outlook 2007: Reference Guide For Lotus Notes Users 83