Microsoft Word 2003 Resource Guide

Changing the Spacing of 1. Highlight the text you want to change.

Text 2. Select the Format menu>Paragraph. The
Paragraph dialog box will appear.
3. From the Indents and Spacing tab, use the Line
spacing drop down menu to set the desired line
spacing.
4. Click OK.

Creating a Border 1. Select the Format menu> Borders and Shading.

The Borders and Shading dialog box will appear.
2. From the Borders tab choose the desired Setting,
Style, Color, and Width.
3. Click OK.
4. If you want the entire page to have a border, use the
Page Border tab follow the same process.

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Baltimore County Public Schools
Office of Instructional Technology: MS Word 2003 Resource Guide
Revised June 2004
Inserting Clip Art 1. Select the Insert menu>Picture>Clip Art.
2. The Clip Art task pane will appear on the right side
of your screen
3. Enter a word/description for the picture you want in
Note: To permanently remove the Search for field.
the Drawing Canvas, go to 4. Click Go.
Tools, click on Options, click 5. Place the cursor where you want to insert the
on the General Tab, deselect picture in the document.
Automatically create Drawing 6. In the Clip Art task pane, click once on the picture
Canvas when inserting you want to insert.
AutoShapes. 7. Click the X in the top right corner of the task pane 
to  close Clip Art.

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Baltimore County Public Schools
Office of Instructional Technology: MS Word 2003 Resource Guide
Revised June 2004
Inserting WordArt 1. Select the Insert menu>Picture>WordArt.
2. The WordArt Gallery dialog box will appear.
3. Select the desired text style and then click OK.

WordArt produces special

effects with text.

4. The Edit WordArt Text dialog box will appear,

make format changes and type your text.

5. Click OK.
6. To edit the WordArt, select the text once and the
WordArt toolbar will appear.

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Baltimore County Public Schools
Office of Instructional Technology: MS Word 2003 Resource Guide
Revised June 2004
Creating Columns
1. Select the Format menu>Columns. The Columns
dialog box will appear.

2. In the Presets area choose the number of desired

columns or use the Number of columns drop down
menu.

3. The Width and spacing area will automatically

adjust the settings to equally sized columns with a
half-inch of space between them; modify these
settings if desired.

4. Click OK.

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Baltimore County Public Schools
Office of Instructional Technology: MS Word 2003 Resource Guide
Revised June 2004
Creating a Bulleted 1. Highlight the text you would like bulleted or numbered.
or Numbered List 2. Select the Format menu>Bullets and Numbering. The
Bullets and Numbering dialog box will appear.

3. To add a bullet, select the Bullets tab.

4. Click once on the Bullet type you would like to select.
5. Click OK.
6. To add a number, select the Numbered tab and follow the
same process.
Inserting Page 1. Select he Insert menu>Page Numbers. The Page Numbers
dialog box will appear.
Numbers

2. From the Position drop-down list, select the desired option.

3. From the Alignment drop-down list, select the desired
option.
4. Select or deselect the Show number on the first page box,
depending on your preference.
5. Click OK.

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Baltimore County Public Schools
Office of Instructional Technology: MS Word 2003 Resource Guide
Revised June 2004
Using the Format 1. Highlight a portion of the text which contains a format you
want to repeat (e.g., bullets, numbers, bold)
Painter 2. Click the Format Painter button on the Standard toolbar.
The cursor will change to resemble the Format Painter
icon.
The Format Painter is a
quick way to copy the
appearance, color, style, or 3. Drag the cursor over the text where you want to repeat the
other aspects of one format and then drop it after you are done.
section of text to another 4. To use the Format Painter on multiple areas of text, double
section of text. click on the Format Painter button on the Standard toolbar.
5. When you are finished click once on the Format Painter
button on the Standard toolbar to deselect it.
Creating a Header 1. Select the View menu>Header and Footer.
2. A box for the Header and the Header and Footer toolbar
and a Footer will appear. Type what you would like to appear on the top of
Headers and Footers each page. Notice that the rest of the document is grayed out.
appear at the top and
bottom of each page, and
can contain text or
graphics.

3. You can format the text in the Header by using the

Formatting toolbar.
4. Use the Switch Between Header and Footer on the Header
and Footer toolbar to switch to the Footer.

5. Type what you would like to appear on the bottom of each

page.
6. Click the Close button on the Header and Footer toolbar
when you are finished. When you return to the main
document the Header and Footer will now appear grayed
out.

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Baltimore County Public Schools
Office of Instructional Technology: MS Word 2003 Resource Guide
Revised June 2004
Creating a Table 1. Place the cursor where you want the table to be inserted in
the document.
2. Select the Table menu>Insert>Table. The Insert Table
dialog box will appear.
Tables allow you to fill
rows and columns of cells
with text and graphics.
Tables allow you to present
information in a variety of
layouts.

3. In the Table size area, select the number of rows and

columns for your table.
4. The AutoFormat button can be used to select a custom style
for the table. Click OK once you have a desired style.
5. When you return to the Insert Table dialog box, click OK.
6. Your table will be inserted in your document.
Inserting a  1. Move your cursor over the top of column to the right of
where you wish to insert a new column.
Column in a Table 2. When the cursor changes to a down arrow, click once to 
select the column.  

3. Select the Table menu>Insert>Columns to the Left.

Inserting a Row in 1. Move your cursor to the left of the row above where you
wish to insert a new row.
a Table 2. When the cursor changes to an arrow, click once to select the 
row.  

3. Select the Table menu>Insert>Rows Below.

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Baltimore County Public Schools
Office of Instructional Technology: MS Word 2003 Resource Guide
Revised June 2004
Using the Spell 1. Select the Tools menu>Spelling and Grammar. The
Spelling and Grammar dialog box will appear.
Checker

2. Use the Ignore Once or Change button to make the

necessary corrections.
3. Click the Cancel button at any time to stop the Spelling and
Grammar check.
4. The message below will appear when the Spelling and
Grammar check is complete. Click OK to return to the
document.

Using the 1. Select the Tools menu>Language>Thesaurus.

2. The Research task pane will appear on the right.
Thesaurus 3. Type a word in the Search for field.
4. Make sure the drop down field is set to Thesaurus: English
(U.S.).
5. Select the green arrow to start the search.
6. Highlight the word(s) you
would like to replace.
7. Click the desired
replacement from the
results field.
8. Once the word is
highlighted a drop down
arrow will appear, click
Insert.
9. The new word should now
appear in the document.
Creating Callouts 1. Select AutoShapes>Callouts on the Draw toolbar.
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Baltimore County Public Schools
Office of Instructional Technology: MS Word 2003 Resource Guide
Revised June 2004
 Callouts are
shapes that you
can type text in.
These are a
great way to
enhance a
document.
2. Select a Callout of your choice.
3. The cursor will now appear as a plus (+) sign. Click once and
then hold the mouse and drag the callout to the right and up.
4. The callout can be moved and resized similar to a graphic.
5. Enter the text in the Callout.
Wrapping Text 1. Click once to select the graphic. The Picture toolbar should
appear. (If it doesn’t, select the View>Toolbars>Pictures.)
Around an Object
Use text wrapping to place
text next to, over top of, or
around a graphic.

2. Click the Text Wrapping button on the Picture toolbar and

then select the desired wrapping effect.

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Baltimore County Public Schools
Office of Instructional Technology: MS Word 2003 Resource Guide
Revised June 2004
Using Templates To create a document using a Template:
Templates are pre- 1. Select the File Menu>New. (Note: Do not use the button on
formatted, reusable the Standard toolbar)
documents. 2. The New Document task pane will appear to the right.
3. Under the Templates section click On my computer.

4. Click on the tab of the desired type of template.

5. Click on the desired template icon. Click OK.
6. Edit and format as desired.
Note: See Using a Wizard below if the template has Wizard in
the file name.
Using a Wizard To create a document using a Wizard:
Wizards provide step-by- 1. Follow the steps 1-3 above.
step directions for creating 2. Select the desired Wizard (it will appear in the title). 
documents. 3. Click OK.
4. The Wizard will launch. Respond to the prompts in dialog
boxes. Click Next as you work through the Wizard.
5. Click Finish.
6. Edit and format as desired.

Page 10 of 10
Baltimore County Public Schools
Office of Instructional Technology: MS Word 2003 Resource Guide
Revised June 2004