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Macro in BEx

This document discusses embedding a macro in SAP BEX Analyzer to dynamically populate a table and graph based on the current date. It provides an example scenario where daily sales data is summed in a table, but the graph was showing values for all 31 days instead of the current day. By adding VBA code to check the current date and delete excess values, the macro solves this issue and ensures the graph only shows data up to the current day. Steps are provided for accessing the VBA editor in Analyzer and writing the simple code to address this use case.

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373 views7 pages

Macro in BEx

This document discusses embedding a macro in SAP BEX Analyzer to dynamically populate a table and graph based on the current date. It provides an example scenario where daily sales data is summed in a table, but the graph was showing values for all 31 days instead of the current day. By adding VBA code to check the current date and delete excess values, the macro solves this issue and ensures the graph only shows data up to the current day. Steps are provided for accessing the VBA editor in Analyzer and writing the simple code to address this use case.

Uploaded by

saurabh840
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOCX, PDF, TXT or read online on Scribd
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Embedding Macro in BEX Analyzer It often happens that while developing a workbook in analyzer, we come across a need from

the user which can be easily dealt with by writing small macro codes in our workbook. In this document, I have mentioned the specific steps for creating and embedding a macro code in the workbook, I have illustrated this with the help of few scenarios.

Scenario:
The requirement is to develop a report which shows the forecast accuracy of various products. The accuracy is calculated at different levels like plant level, national level, zone level etc. Why we needed macro: The BEX query has 31 selections in the key figure structure, each representing a date in a month. In analyzer, the output of this query will mapped to another locally created table which has to show rolling sum. This table will then be used to draw a graph representing daily sales.

Divisions Day1 A B 100 200

Day2 50 300

Day2 90 300

Day3 100 500

Day4 900 100

Day5 500 200

Day6 300 400

Divisions Day1 A B 100 200

Day2 150 500

Day2 240 800

Day3 340 1300

Day4 1240 1400

Day5 1750 1600

Day6 2050 2000

Table 2 is being filled up by table 1, which actually is BEX query. The excel formula to add up the previous cell has been applied to all the cells. This causes an issue; all the cells up to Day31 get filled up in table 2. Because of this, the graph which has been mapped to table 2 to show daily accumulated sales shows values till day 31. We want the graph to show the data till current day -1. This can be easily achieved using the macros. With a macro code well check the current date and then delete the values from all the cells which fall after the required day.

The tables created in Analyzer:

The graph is mapped to table 2 and appears as following:

Here we see that the lines appear till day 15, actually they should have appeared till current date only.

To view the VBA editor just go to the sheets and right click on them:

A list of the options appears as shown in the above screenshot. Select the View code option to start the editor. The initial editor looks like the following:

All the sheets present in the workbook are listed here. They are named as sheet1, sheet2 etc. In program that write, we always refer to them as sheet1, sheet2 etc and not by the description that we provide to the sheets. This shows the various properties of the sheet.

This is the actual editor area where we write the code

In the present case, we want the code to be executed when the sheet is activated. So we select the Activate function.

The code has been written to populate the table for the graph up to the current day only:

The table from which the graph draws its data appears as follows:

The line in the graph appears till the current date only:

This is a very simple situation which I have come across; there might be several situations where a simple VBA code can resolve a complex issue. Most of the time, BW consultants tend to overlook the usefulness of the power of excel that is inherently added to the analyzer along with the BEX.

Here are few links that will help you get started with the macro:
1. http://www.few.vu.nl/~rbekker/VBA-intro.pdf 2. http://www.staff.city.ac.uk/~fring/ExcelVBA/

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