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Curriculum Development Centre
Ministry of Education
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MODULE 2





S SH HA AR RE E D DO OC CU UM ME EN NT T




















Curriculum Development Centre
Ministry of Education
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1. Name of Module: Share documents

2. Learning Outcomes: Students should be able to:
a. share documents with other users through Local Area Networks
(LAN).
b. receive and transfer documents through LAN
3. Prerequisite Activity:

Refer to Computer System Module 3 : File Management

4. Knowledge and Skills

a. Use Local Area Network ( LAN).
b. Share documents with other users.
c. Receive and transfer documents through LAN.

5. Module Summary:

At the end of the module, students should be able to share, receive and transfer
documents through Local Area Networks (LAN).

6. Notes:
1. In general, sharing means to have or use something at the same time as someone
else.
2. File sharing is the practice of making files available for other users to download over
the Internet and smaller networks.
3. This can be done in any number of ways; in corporate networks it is done using file
servers but on the wider Internet it usually follow the peer-to-peer (P2P) model,
where the files are stored on and served by personal computers of the users. Most
people who engage in file sharing on the Internet provide (upload) files and receive
files (download).




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This module is useable if the network connection (LAN) already exist.
The interface shown varies in computer networks in terms of name and network
arrangement depending on the setting.
This module is a guideline to carry out the activity Networks And Internets for
Learning Area 1.4 and 1.5
Activity 1 : Sharing a folder on the network
Notes:
This activity is only to show how to allow users to share a folder on the network.
1. Click Start then, click My Documents.

Figure 1
2. Right click the folder that you want to share then click Sharing and Security.

Figure 2
Click here
Click here
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3. The Properties dialog box appears, tick Share this folder on the network
and allow network users to change my files. Then click OK.

Figure 3
4. Now you can see the difference between shared and unshared drive.

Unshared Shared


Figure 4

Tick here
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Activity 2 : Receiving documents through LAN
Notes:
a. To achieve this activity, more than one computer in the network must be
active at the same time.
b. This activity can be done only if the person who will receive/transfer file or
document enabled his/her folder sharing first.
c. The example shown in this activity is different from your computer interface. You may
use any suitable file or folder.


1. Right click on Start Menu, then click My Network Places as shown in Figure 1.



Figure 1















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2. Double click on My Network Places as shown in Figure 2.


Figure 2

3. Click Microsoft Window Network then click workgroup to see entire computer.
( Figure 3 )



Figure 3


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4. The following steps show how to copy a document from the computer named
PC1. ( Figure 4 )



Figure 4

5. Double click PC1. Then click BAHAN. ( Figure 5 )



Figure 5


Double click here
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6. Click document named Activity 1. ( Figure 6 )


Figure 6
7. Right click and choose copy



Figure 7
8. Close the window.
copy
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9. The following step will show how to paste the copied file into your own folder.

10. Click on Start Menu, then click My Documents as shown in Figure 8.


Figure 8

11. Double click My Document. Right click folder TUGASAN then click open.



Figure 9


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12. Right click anywhere in the folder, click Paste. ( Figure 10 )



Figure 10

13. Now you can see the document Activity 1 in the designated folder (Figure 11).



Figure 11
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Activity 3 : Transferring documents through LAN
Notes:
a. More than one computer in the network must be active at the same time to achieve
this activity.
b. This activity can be done only if the person who will receive/transfer file or document
enabled his/her folder sharing first.
c. The example shown in this activity is different from your computer interface. You may
use any suitable file or folder.

1. Right click on Start Menu then, click My Documents ( Figure 1 ).



Figure 1










Click here
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2. Right click bill then click copy. Minimize the window.( Figure 2 )



Figure 2

3. Right click on Start Menu then, double click Explore . ( Figure 3 )

















Figure 3





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4. Click My Network Places . ( Figure 4 )



Figure 4

5. Double click folder BAHAN on PC1 (pc1). ( Figure 5 )




Figure 5
Click here
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6. All the content inside folder BAHAN will be displayed. ( Figure 6 )



Figure 6


7. Right click anywhere in BAHAN folder, then click paste.



Figure 7
paste
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8. Now bill file is displayed in the BAHAN folder.



Figure 8