1) The document lists various filing requirements for vessel departments including ISM correspondence, certificates, safety documents, crew records, maintenance records, and security documents.
2) Files must be kept and indexed according to the filing list and retained for specified periods of time as required by company circulars and regulations.
3) Department heads are responsible for ensuring all required files are properly maintained according to the filing list.
Copyright:
Attribution Non-Commercial (BY-NC)
Available Formats
Download as XLS, PDF, TXT or read online from Scribd
1) The document lists various filing requirements for vessel departments including ISM correspondence, certificates, safety documents, crew records, maintenance records, and security documents.
2) Files must be kept and indexed according to the filing list and retained for specified periods of time as required by company circulars and regulations.
3) Department heads are responsible for ensuring all required files are properly maintained according to the filing list.
1) The document lists various filing requirements for vessel departments including ISM correspondence, certificates, safety documents, crew records, maintenance records, and security documents.
2) Files must be kept and indexed according to the filing list and retained for specified periods of time as required by company circulars and regulations.
3) Department heads are responsible for ensuring all required files are properly maintained according to the filing list.
Copyright:
Attribution Non-Commercial (BY-NC)
Available Formats
Download as XLS, PDF, TXT or read online from Scribd
1) The document lists various filing requirements for vessel departments including ISM correspondence, certificates, safety documents, crew records, maintenance records, and security documents.
2) Files must be kept and indexed according to the filing list and retained for specified periods of time as required by company circulars and regulations.
3) Department heads are responsible for ensuring all required files are properly maintained according to the filing list.
Copyright:
Attribution Non-Commercial (BY-NC)
Available Formats
Download as XLS, PDF, TXT or read online from Scribd
Download as xls, pdf, or txt
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SEKUR HOLDINGS INC.
SQ Department
BRIDGE / DECK DPT FILING LIST
FILE No INDEX TO BE FILED BY RELEVANT PERIODI- REMARKS VESSEL OFFICE ISSUE CITY
FILE ISM CORRENSPONDENCE No 1 1. Incomings 2. Outgoings FILE CERTIFICATES No 2 1.Certificates / Inspection / Surveys Status 2. Class Survey Status/Class Survey reports 3. P.S.C. Inspection Reports + PSC C/List
X X
X X
X X X
X X X
CERT 1
2 months As per Comp Circular No 22
FILE SQM / 1 No 3 1. Master' s Review 2. Vessel' s Internal Audit Report And Internal Audit C/List 3. Vessel' S External Audit 4. Document Change Request Register 5. Document Change Request Form 6. SQ&EMS Non-Conformance Reporting Form 7. Annual Internal Audit Schedule 8. Publications Control FILE SQM / 2 No 4 1. Minutes Of Management Review 2. Company' s Internal Audit Report And Internal Audit C/List 3. Company' s External Audit 4. Management Drill Register 5. SQ&EMS Manual Controlled Copies 6. Amendent Record Form FILE SAFETY / 1 No 5 1. Monthly Safety Committee Minutes on Board 2. Life Saving Appliances C/List 3. Fire + Safety Equipment Maintenance C/List 4. Life Boat Inspection 5. Life Buoys Inspection 6. Emergency Lights Inspection FILE SAFETY / 2 No 6 1. Safety, Security And Fire Patrol Log 2. Enclosed Space Entry Permit 3. Hot Work Permit 4. Open Manhole Covers Permit 5. Going Aloft / Working Overside Permit FILE FAMILIARIZATION No 7 1. Familiarization C/List
X X X X X X X X
X X X X X X X X
SQM 1 SQM 3 SQM 2 SQM 4 SQM 5 SQM 6 SQM 7 as per Circ. 33
6 months annualy 2,5 years w/n w/n annualy 6 months
by SQM
X X X X X X
SQM 8 SQM 3 SQM 9 SQM 10 SQM 11 SQM 12
annualy annualy annualy annualy w/n w/n
X X X X X X
X X X X X X
SAF 1 SAF 2 SAF 3 SAF 4 SAF 5 SAF 6
monthly monthly monthly monthly monthly monthly
X X X X X
SAF 7 SAF 8 SAF 9 SAF 10 SAF 11
As per ch.7 w/n w/n w/n w/n
FAM 1
w/n
on-signers
Page 1
SEKUR HOLDINGS INC. FILE TRAINING No 8 1. Traning Annual Program 2. Plant Personel Training Seminars 3. Master Drills' Evaluation Form 4. On Board Video Attendance Traning Log FILE CREW / 1 No 9 1. Crew List 2. Liability Clause 3. Policy Acceptance Clause 4. Summary Of Crew Memb. To Doctor/Dentist 5. Medical Report 6. Medicine Log 7. Apraisal Form 8. Master' S Handing Over Form FILE CREW / 2 No 10 1. Instruction To Manning Agent 2. Application Letter 3. Joining C/List 4. Briefing of Masters & C/Engineers 5. Shore Based Personnel Training Report FILE MARINE No 11 1. Summary Of Deck Equipment Inspection And Maintenance 2. Monthly Maintenance / Repairs Form 3. Safety Equipment + Load Line Items Report 4. Loading / Discharging Plan & Loading Calculations 5. Letter Of Indemnity Individuals 6. Letter Of Indemnity Contractors 7. Ship/Shore Safety Check List 8. Loading/Discharging Operations Chaecklist 9. Bill of Landing FILE BRIDGE FILE No 12 1. Voyage Plan 2. Bridge Duty Officer Universal Log & C/Lists 1-10 3. C/List Of Entering E.U. Ports FILE MGAs No 13 FILE COMPANY CIRCULARS No 14 FILE OPPORTUNITY FOR IMPROVEMENT No 15 FILE FLAG ADMINISTRATION CIRCULARS No 16 FILE VESSEL'S THICKNESS MEASUREMENTS No 17 FILE SHIP/SHORE IMMERGENCY DRILLS & No 18 THIRD PARTY DOCUMENTS FILE SUPPLIER/SERVICE PROVIDER
X X X X
X X X X
TR 1 TR 2 TR 3 TR 4
monthly monthly monthly monthly
X X X X X X X X
X X X X X X X
CR 1 CR 2 CR 3 CR 4 CR 5 CR 6 CR 7 CR 8
monthly w/n w/n w/n w/n w/n w/n
on-signers on-signers
off-signers
X X X X X
CR 9 CR 10 CR 11 CR 12 CR 13
w/n w/n w/n w/n w/n
office use office use office use office use office use
X X X X X X X X X
X X X X X X X X X
MAR 1 MAR 2 MAR 3 MAR 4 MAR 5 MAR 6 MAR 7 MAR 8 MAR 9
one for each voyage one for each voyage January & June
X X X X X
BR 1 BR 2 BR 3
every voyage daily at sea officer on duty w/n monthly
X Page 2
QLT - 1
up on receive As per Comp
SEKUR HOLDINGS INC. No 19 EVALUATION BY SHIP'S MASTER
supplies
Circular No 13
FILE UNSCHEDULED STOPPAGES No 20 FILE SECURITY No 21 COPY OF VISITOR'S LOG BOOK FILE No22 MARITIME SECURITY INFORMATION
QLT - 2
monthly
As per Comp Circular No 14
X As per Comp Circular No 21
FILE ON BOARD SECURITY DRILL No 23 ATTENDANCE TRAINING LOG
monthly
ORIGINAL CERTIFICATES OF THE VESSEL TO BE FILED IN A SEPARATE FOLDER
Page 3
SEKUR HOLDINGS INC. SQ Department
ENG/ROOM - TECH DPT FILING LIST
FILE NO INDEX TO BE FILED BY RELEVANT PERIODICITYREMARKS VESSEL OFFICE ISSUE
FILE ISM CORRENSPONDENCE No 1 1. Incomings 2. Outgoings FILE MAINTENANCE / 1 No 2 1. M/E Cylinder Inspection 2. Monthly Running Hours of M/E 3. Boiler+Cooling Water Treatment Program 4. Lub Oil Analysis 5. Monthly Running Hours Aux.Machinery 6. Calibration C/List FILE MAINTENANCE / 2 No 3 1. Quarterly C/L for Service and Test Equipment 2. Monthly Maintenance/Repairs Form 3. Superintendent' s D/D Inspection Report 4. D/D And Repairs Specification Form 5. D/D and Repairs List / Shore Work List 6. Report Breakdown 7. Stand-by & Critical Equipment Test 8. 4-Stroke Engines Piston and Liner Report FILE RECORDS AND INSPECTIONS No 4 1. M/E Crankshaft Deflection 2. Record of Generator Overhauling and Inspection 3. Megger Test 4. Bearing Clearance Report 5. Handing Over Of C/Engineer 6. Bunkering C/List & Bunkering Delivery Note FILE PERFORMANCE No 5 1. Voyage Performance 2. Annual Voyage Report 3. Auxiliary Eng. Performance Report 4. Superitendent Reports FILE INVENTORIES AND CONSUPTIONS No 6 1. Inventory Of Chemicals On Board 2. Lub Oil Stock / Consuption Report 3. Inventories Of Engine Stores 4. Inventories Of Spare Parts FILE REQUISITION FORMS No 7
X X
X X
X X X X X X
X X X X X X
MAIN 1 MAIN 2
MAIN 3 MAIN 4
w/n monthly monthly 6 months monthly 6 months
X X X X X X X X
X X X X X X X X
MAIN 5 MAIN 6 MAIN 7 MAIN 8 MAIN 9 MAIN 10 MAIN 11 MAIN 12
3 months monthly every D/D every D/D 3 months w/n 2 months w/n
X X X X X X
X X X X X
REC 1 REC 2 REC 3 REC 4 REC 5 REC 6
3 months w/n 3 months w/n w/n every operation To be kept onboard for 3 years
