, , - 560 075 : 080-2505 7841/40/35 : 080-2505 7843

Aeronautical Development Establishment Govt. of India, Ministry of Defence, New Thippasandra, Bangalore - 560 075. Phone: (080) 25057841/40/35 Fax: (080) 2505 7843 Email :
[email protected],[email protected]
Tender Notice No. ADE/MMD/13ADVT-0006 Open Tender

The Director, Aeronautical Development Establishment (ADE), New Thippasandra, Bangalore - 560075, on behalf of the President of India, invites sealed tender for the following:Due date and Time for Opening of Tenders 15/07/2013 @ 14:00hrs

Sl. No.

Tender File No.

Description of Item

EMD Rs.

Tender Fee Rs.

ADE/120818/B/ Two Bid

CFD Analysis of Air Weapon Configuration to estimate Roll Rate

50,000/-

100/-

2. Detailed Tender documents with specifications for the above can be obtained from Director, ADE against a written request quoting (Tender File No) accompanied by a crossed a/c payee demand draft for the value mentioned above in favour of Director, ADE payable in Bangalore towards tender fee. Other than tender fee, an amount of Rs. 50/- extra has to be paid separately, if required by post. Tender fee is not applicable for vendors registered with any DRDO Lab/ DGS&D/ any other Govt. Dept. Such vendors must enclose a copy of valid registration certificate with request for tender documents. The Tender documents are not transferable 3. Offers by fax / E-mail will be summarily ignored. Tender forms are available in www.drdo.org / www.drdo.com 4. Availability of Tender Forms : and CPP Portal or by post from ADE on request. 5. Last date for Issue/Downloading of : 12/07/2013 Tenders Forms 6. Last date for Submission of Tenders : 15/07/2013 @ 13:30 Hrs 7. Due date and time of opening the tenders : 15/07/2013 @ 14:00 Hrs 8. Request for extension of due date will not be entertained under any circumstances. 9. This Advertisement & Tender documents are also available in DRDO website (www.drdo.org / www.drdo.com) [Click Active Tender, Select - Aeronautical Development Establishment] If you are downloading the tender documents from the website, please enclose the cost of Tender Documents in the form of a DD in favour of Director, ADE, Payable at Bangalore along with your quotation. 10. For detailed description and quantity refer tender document. 11. The Director, ADE reserves the right to accept/reject any or all tenders without assigning any reason and also will not be responsible for postal delays.

Note: (1) Firms should quote only in Indian Currency (2) You are requested to mention. Tender File No and Description of items on all the correspondence and on the Tender Covers. For eg. Tender File No.: ADE/120818/B/Two Bid Description: CFD Analysis of Air Weapon Configuration to estimate Roll Rate

[PURCHASE OFFICER] For Director

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INVITATION TO TENDER (Non-transferable) PART I Tender File No. ADE/120818/B/Two Bid Due date : 15/07/2013 Opening date : 15/07/2013 To Dear sir, Sub : INVITATION TO TENDER TWO BID The supplies / services noted at Schedule of Requirements in Techno-Commercial Bid (Part-III) are required. The following documents constitute this invitation to Tender. Invitation to Tender (Part I) Tender (Part II) General Terms & Conditions (Part III) Techno-Commercial Bid (Part IV) Price Bid (Part V) 1] You are requested to return Part II, Part III and Part IV duly completed in one envelope, and marked as Techno-Commercial Bid and Part V duly completed and marked as Price Bid in another envelope. The two envelopes are to be addressed to Director, Aeronautical Development Establishment (ADE) and marked with our tender file no, due date and due time on each envelope with your stamp as sender. The two envelopes should be put in one envelope and addressed to Director, ADE at the above address with our Tender File No. ADE/120818/B/Two Bid, Due date and Time 15/07/2013 @ 13:30 Hrs The combined envelope should be dropped in the tender box placed at the Raman Gate of ADE before due date and time. The Techno-commercial bid will be opened in the presence of the vendors on the date/time given above at the Dated Due Time Opening Time : 08/05/2013 : 13:30Hrs : 14:00Hrs.

Raman Gate of ADE.

2] Your attention is invited especially towards Earnest Money deposit (EMD), Security Deposit (SD) Bank Guarantee (PBG) for the warranty period. 3] Customs Duty Exemption Certificate (CDEC) will not be issued by ADE for this procurement. 4] Kindly fill up and forward the Commercial Terms & Conditions compliance chart enclosed in Annexure A along with your Techno-Commercial Offer. Prices should be quoted in Indian Rupees only. 5] Non-compliance of the Para 1 to 4 may disqualify your offer for consideration. 6] For any technical clarifications, you may please contact Shri. Rakesh Kumar, Sc C or N. Balachandran, Sc G on Telephone Nos: 080 2505 8142/8137. Yours Sincerely and Performance

PURCHASE OFFICER For Director For & on behalf of the President of India IMPORTANT : Please enclose a DD for Rs. 100/- as Tender document fee drawn in favour of Director, ADE, Bangalore along with your Technical proposal.Otherwise your offer will not be considered. (If you are downloading from the DRDO.WEBSITE). For registered vendors please enclose a valid registration certificate in lieu of DD.

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TENDER

PART II

Tender file No: ADE/120818/B/Two Bid

To The President of India Through Director Aeronautical Development Establishment, Bangalore-75

1) I / We agree to furnish required supplies/services as detailed in the Techno-Commercial Bid (Part IV) or such portions thereof as you may specify in the Acceptance of Tender / Supply Order at the prices given in the Price Bid (Part V) in accordance with the General Terms and Conditions (Part III) governing the Purchase order / Supply order enclosed hereto duly accepted on receipt of order for the same. 2) I / We agree to hold this offer open until ________________________and shall be bound to dispatch / supply / commission / erect the items / equipment and dispatch the same within the specified period. 3) I / We agree to supply and commission / erect the equipment and complete the whole of the work and hand over to the purchaser within the period of ___________________ weeks, from the date of receipt of intimation from you regarding acceptance of this tender / supply order. 4) I / We have understood the terms & conditions indicated in this tender.

Station:

Signature of Tenderer Date: With Office Stamp. Name & Address:

( Station: Date:

) Signature of Witness Name & Address

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GENERAL TERMS AND CONDITIONS FOR TENDER PART III 1) Preparation of Tender: a) The complete tender form should be returned in tact whether you are quoting for any item or not. Pages should not be detached, but when items are not being tendered for, the corresponding space should be defaced by mentioning 'not quoting'. b) In the event of space on the tender form being insufficient for the required purpose, additional pages may be added. Each such additional page must be numbered consecutively, should bear the tender file number with tender due date and be fully signed by you (the supplier). In such cases reference to the additional pages must be made in the tender form. c) If any modification of the tender form is considered necessary, you (supplier) should communicate the same by means of a separate letter sent with the tender. 2) Signing of Tender:
The tender is liable to be ignored if complete information is not given therein regarding the particulars, data, specifications asked for in the techno-commercial offer (Part IV) at Schedule of Requirements. Specific attention must be paid to the delivery dates, technical specification, and also the general conditions of contract at Part III and other conditions mentioned at Part IV and Part V. Bids should be forwarded by vendors under their original memo /letter pad, inter alia, furnishing the TIN No., VAT/ CST No., Bank Address with EFT account No. and the complete postal and e-mail address, Fax No & Telephone No (with STD Code) of the firm.. Individual signing the tender or other documents connected with a Purchase order / Supply order must specify whether he signs as: a. A 'sole proprietor' of the firm or constituted attorney of such sole proprietor. b. A partner of the firm if it be a partnership, in which case he must have authority to refer to arbitration disputes concerning the business of the partnership either by virtue of the partnership agreement or a power of attorney. c. Constituted attorney of the firm if it is a Company. NB: a. In case of (b) above a copy of the partnership agreement or a general power of attorney and in either case attested by a Notary Public, should be furnished to this office, or an affidavit on stamped paper of all the partners admitting execution of the partnership agreement or the general power of attorney, should be furnished. In case of partnership firms, where no authority to refer disputes concerning the business of the partnership has been conferred on any partner, every partner of the firm must sign the tender and all other related documents. A person signing the tender form or any documents forming part of the Purchase order / Supply order on behalf of another shall be deemed to warranty that he has authority to bind such other and if, on inquiry, it appears that the persons so signing had no authority to do so, the purchaser may, without prejudice to other civil and criminal remedies cancel the Purchase order / Supply order and hold the signatory liable for all costs and damages.

b.

c.

d. The tenderer must sign each page of the tender form and annexure if any, in ink, with date, name, designation and company seal. Corrections on the printed matter, if any, must be endorsed by the authorized signatory with company seal.

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3) Delivery of Tender: The original copy of the tender form is to be enclosed in two separate envelopes, first envelope containing Part II, III, IV & EMD or copy of valid Registration Certificate and marked as "TechnoCommercial bid" and another envelope containing only Part V marked as "Price bid". The two envelopes should be sealed and should bear address of this office, tender file No, due date and time. The two envelopes should be put in one envelope addressed to this office with our Tender file No, description of item & Due date and time. Right is reserved to ignore any tender who fails to comply with the above instructions. 4) Latest Hour for Receipt of Tender: Your Tender must reach this office (including those sent by hand which shall be put in the Tender Box) strictly on the due date / time as mentioned at Part I. Director, ADE will not be responsible for postal delay, if any. 5) Period for which the offer will remain open: a) Firms tendering should note the period for which it is desired that their offers should remain open for acceptance. If the day up to which the offer is to remain open being declared closed holiday for Govt. offices, the offer shall remain open for acceptance till the next working day. b) Quotations qualified by such vague and indefinite expressions such as Subject to immediate acceptance; Subject to prior sale will not be considered and the offers may be rejected. 6) Clarification regarding contents of the Bids: During evaluation and comparison of bids, the purchaser may, at its discretion, ask the bidder for clarification of his bid. The request for clarification shall be in writing and no change in prices or substance of the bid shall be sought, offered or permitted. No post bid clarification on the initiative of the bidder shall be entertained. Modification and Withdrawal of Bids: A bidder may modify or withdraw his bid after submission provided that the written notice of modification or withdrawal is received by the Buyer prior to deadline prescribed for submission of bids. A withdrawal notice may be sent by fax but it should be followed by a signed confirmation copy to be sent by post and such signed confirmation should reach the purchaser not later than the deadline for submission of bids. No bid shall be modified after the deadline for submission of bids. No bid may be withdrawn in the interval between the deadline for submission of bids and expiration of the period of bid validity specified. Withdrawal of a bid during this period will result in Bidders forfeiture of EMD.

7)

8) Opening of Tenders: The firm shall be at liberty to be present or authorise a representative to be present at the time of opening the tender. The name and address of the representative who would be attending the opening of the tender on behalf of the firm should be indicated in the tender. Please also state the name and address of firms permanent representative, if any. Generally, only the techno-commercial offer will be opened on the day specified for opening. After evaluation of the Techno-Commercial bids, the price bids against accepted Technocommercial bids will be opened by a Tender Purchase Committee in the presence of the qualified tenderers for which separate invitation will be issued. Non TPC two bid cases, the price bid of vendors short listed by the Techno Commercial Evaluation Committee [TCEC] will be opened by the tender opening committee constituted by the Director of the lab.. 9) Right of Acceptance: The Director, ADE reserves the right to accept or reject any or all quotations without assigning any reasons whatsoever. This office does not pledge itself and reserves to itself the right of accepting the whole or any part of the tender or portion of the quantity offered and the firm shall supply the same at the rate quoted. The firm shall be at liberty to tender for the whole or any portion or to state in the tender that the rate quoted shall apply only if the entire quantity is taken from the firm. If not specifically mentioned or whole lot or quantity. 10) Communication of Acceptance: Acceptance of tender by the purchaser will be communicated by a Fax or a formal letter of Acceptance of Tender / Letter of Intent. In cases where acceptance is communicated by Fax, the formal Acceptance of Tender will be forwarded to the firm as soon as possible. But the instructions contained in the FAX should be acted upon immediately. 11) Security Deposit: Successful vendor must furnish security deposit @ 10% of the order value including Tax within 10 working days after issue of tender acceptance letter / Letter of Intent, before issue of formal Purchase order / Supply order valid through the Purchase order / Supply order period and two months beyond the completion of the supply/services and their acceptance except SSI & NSIC units [provided valid certificates are enclosed along with the tender document] Govt organization & Public sector undertaking [ should provide Indemnity bond for this amount ]. 12) Items supplied are subject to inspection and acceptance and the supplier should collect / replace the rejected items at their cost and risk. 13) Delayed supplies: In case of delayed services, liquidated damages at the rate of 0.5 percent per week of delay with a maximum of 5 percent will be levied. PageNo:5

14) Registration: It is advised to register yourself in ADE by submitting application for registration in the prescribed format which is available on request. If you are already registered as above, please furnish the details thereof. 15) Registration number allotted by this laboratory or any other DRDO Lab / Estt or proof of registration with another Govt. Deptt., if any to be mentioned on the quotation. Copy of valid Registration Certificate to be furnished along with the Quotation. 16) Earnest Money Deposit [EMD]: Earnest Money Deposit of Rs. 50,000/- by Bank Guarantee/Bank Draft / Pay order, payable in Bangalore in favor of Director, ADE, Bangalore is required to be submitted other than those registered with NSIC / SSI / DGS&D any DRDO Laboratory or Establishment / any other Government Department. If a bidder withdraws or amends or derogates from the tender in any respect within the period of validity / extended validity of his tender, EMD will be forfeited. Registered Bidders must submit proof of valid registration to avail exemption from EMD. EMD BG / draft / pay order / proof of valid registration if registered should be enclosed with Techno Commercial Quotation. EMD can be submitted by Bank Guarantee from a nationalized bank/scheduled bank which is valid for a period of 45 days beyond validity of quotation. Format of BG for EMD is enclosed. This aspect may please be noted very carefully for compliance. Your offer will be rejected if EMD or valid registration certificate is not enclosed. 17) Purchase order will be placed on the vendor offering the lowest quote and meeting all the technical & commercial requirements as per the RFQ. 18) Termination of Purchase order / Supply order: The Buyer shall have the right to terminate this Purchase order / Supply order in part or in full in any of the following cases :(a) The Seller is declared bankrupt or becomes insolvent. (b) The Buyer has noticed that the Seller has utilised the services of any Indian/Foreign agent in getting this Purchase order / Supply order and paid any commission to such individual/company etc. (c) As per decision of the Arbitration Tribunal. 19) Notices: Any notice required or permitted by the Purchase order / Supply order shall be written in the English language and may be delivered personally or may be sent by FAX or registered pre-paid mail/airmail/email, addressed to the last known address of the party to whom it is sent. 20) Transfer and Sub-letting: The Seller has no right to give, bargain, sell, assign or sublet or otherwise dispose of the Purchase order / Supply order or any part thereof, as well as to give or to let a third party take benefit or advantage of the present Purchase order / Supply order or any part thereof. 21) Patents and other Industrial Property Rights: The prices stated in the present Purchase order / Supply order shall be deemed to include all amounts payable for the use of patents, copyrights, registered charges, trademarks and payments for any other industrial property rights. The Seller shall indemnify the Buyer against all claims from a third party at any time on account of the infringement of any or all the rights mentioned in the previous paragraphs, whether such claims arise in respect of manufacture or use. The Seller shall be responsible for the completion of the supplies including spares, tools, technical literature and training aggregates irrespective of the fact of infringement of the supplies, irrespective of the fact of infringement of any or all the rights mentioned above. 22) Option Clause: This Supply Order has an Option Clause, wherein the Buyer can exercise an option to procure an additional 50% of the original Supply Ordered quantity in accordance with the same terms & conditions of the present Supply Order. This will be applicable within the currency of Supply Order. It will be entirely the discretion of the Buyer to exercise this option or not. 23) Repeat Order Clause This Supply Order has a Repeat Order Clause, wherein the Buyer can order upto 50% quantity of the items under the present Supply Order within six months from the date of successful completion of this Supply Order, cost, terms & conditions remaining the same. It will be entirely the discretion of Buyer to place the Repeat order or not. 24) Tolerance clause To take care of any change in the requirement during the period starting from issue of RFP till placement of the Supply Order, Buyer reserves the right to increase or decrease the quantity of the required goods upto +/- 5 % of the ordered quantity without any change in the terms & conditions and prices quoted by the Seller (wherever specified). While awarding the Supply Order, the quantity ordered will be increased or decreased by the Buyer within this tolerance limit.

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25) Fall clause a. The price charged for the stores supplied under the Supply Order by the Seller shall in no event exceed the lowest prices at which the Seller sells the stores or offer to sell stores of identical description to any persons/Organisation including the purchaser or any department of the Central government or any Department of state government or any statutory undertaking the central or state government as the case may be during the period till performance of all supply Orders placed during the currency of the rate Supply Order is completed.

b. If at any time, during the said period the Seller reduces the sale price, sells or offer to sell such stores to any person/organisation including the purchaser or any Deptt, of central Govt. or any Department of the State Government or any Statutory undertaking of the Central or state Government as the case may be at a price lower than the price chargeable under the Supply Order, the shall forthwith notify such reduction or sale or offer of sale to the Director general of Supplies & Disposals and the price payable under the Supply Order for the stores of such reduction of sale or offer of the sale shall stand correspondingly reduced. The above stipulation will, however, not apply to:-i. Exports by the Seller. ii. Sale of goods as original equipment at price lower than the prices charged for normal replacement. iii. Sale of goods such as drugs which have expiry dates. c. Sale of goods at lower price on or after the date of completion of sale/placement of the order of goods by the authority concerned under the existing or previous Rate Supply Orders as also under any previous Supply Orders entered into with the Central or State Govt. Depts, including their undertakings excluding joint sector companies and/or private parties and bodies. d. The Seller shall furnish the following certificate to the Paying Authority along with each bill for payment for supplies made against the Rate Supply Order We certify that there has been no reduction in sale price of the stores of description identical to the stores supplied to the Government under the Supply Order herein and such stores have not been offered/sold by me/us to any person/organisation including the purchaser or any department of Central Government or any Department of a state Government or any Statutory Undertaking of the Central or state Government as the case may be upto the date of bill/the date of completion of supplies against all supply orders placed during the currency of the Rate Supply Order at price lower than the price charged to the government under the Supply Order except for quantity of stores categories under sub-clauses (a),(b) and (c) of sub-para (ii) above details of which are given below -......... 26) a. Force Majeure clause Neither party shall bear responsibility for the complete or partial non performance of any of its obligations (except for failure to pay any sum which has become due on account of receipt of goods under the provisions of the present Purchase order / Supply order, if the non-performance results from such Force Majeure circumstances as unforeseen Flood, Fire, Earth Quake and other acts of God as well as War, Military operation, blockade, Acts or Actions of State Authorities or any other circumstances beyond the parties control that have arisen after the conclusion of the present Purchase order / Supply order. In such circumstances the time stipulated for the performance of an obligation under the present Purchase order / Supply order, is extended correspondingly for the period of time of action of these circumstances and their consequences. The party for which it becomes impossible to meet obligations under this Purchase order / Supply order, due to Force Majeure conditions, is to notify in written form the other party of the beginning and cessation of the above circumstances immediately, but in any case not later than 10 (Ten) days from the moment of their beginning. Certificate of a Chamber of Commerce (Commerce and Industry) or other competent authority or organization of the respective country shall be a sufficient proof of commencement and cessation of the above circumstances. If the impossibility of complete or partial performance of an obligation lasts for more than 6 (six) months, either party hereto reserves the right to terminate the Purchase order / Supply order, totally or partially upon giving prior written notice of 30 (thirty) days to the other party of the intention to terminate without any liability other than reimbursement on the terms provided in the agreement for the goods received. PageNo:7

b.

c.

d.

e.

27)

Packing and Marking: The following Packing and Marking clause will form part of the Purchase order / Supply order placed on successful Bidder a. The Seller shall provide packing and preservation of the equipment and spares/goods contracted so as to ensure their safety against damage in the conditions of land, sea and air transportation, transhipment, storage and weather hazards during transportation, subject to proper cargo handling. The Seller shall ensure that the stores are packed in containers, which are made sufficiently strong, and with seasoned wood or better material. The packing cases should have hooks for lifting by crane/fork lift truck. Tags with proper marking shall be fastened to the special equipment, which cannot be packed. The packing of the equipment and spares/goods shall conform to the requirements of specifications and standards in force in the territory of the Sellers country. Each spare, tool and accessory shall be packed in separate cartons. A label in English shall be pasted on the carton indicating the under mentioned details of the item contained in the carton. A tag in English with said information shall also be attached to the item. If quantity contracted is less than six then tag shall be affixed to complete quantity contracted of the item. The cartons shall then be packed in packing cases as required. i. Part Number : ii. Nomenclature : iii. Purchase order / Supply order, annex number: iv. Annex serial number : v. Quantity contracted : d. One copy of the packing list in English shall be inserted in each cargo package, and the full set of the packing lists shall be placed in Case No.1 painted in a yellow colour. The Seller shall mark each package with indelible paint in the English language as follows:i. ii.. iii. iv. v. vi. vii. viii. Purchase order / Supply order No. -----------------------------------------Consignee --------------------------------------------Port / airport of destination -----------------------SELLER ----------------------------------------------Package No. -------------------------------------Gross/net weight : --------------------------------Overall dimensions/volume : ------------The Sellers marking. Physio-sanitory / Fumigation certificate if any

b.

c.

e.

f. g.

If necessary, each package shall be marked with warning inscriptions: <Top>, Do not turn over, category of cargo etc. Should any special equipment be returned to the Seller by the Buyer, the latter shall provide normal packing, which protects the equipment and spares/goods from the damage of deterioration during transportation by land, air or sea. In this case the Buyer shall finalize the marking with the Seller. MOQ/MOV/MPD/SLAB PRICES ETC. must be clearly stated, where applicable in the quotation. Terms of Payment as indicated in the document and other conditions like Security Deposit of 10% of the order value may be asked (only from nationalized banks) before release of Purchase order / Supply order etc. Pre-Conditioned and incomplete offers will be summarily rejected. Quotations received late or improperly sealed or with incomplete marking or with unattested overwriting/corrections in the quotation documents are liable to be rejected. Validity of offer: 120 days from the date of opening. For two bid cases, only Techno-Commercial bid will be opened on the date and time of opening.

28) 29)

30)

31) 32)

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33)

Please note that quotation by fax under any pretext will be summarily rejected even if hard copies of the same are separately received in sealed covers. The tender documents against Non-Disclosure Act (NDA) [wherever called for] as applicable will be issued till 15 days prior to the tender due date, the extension of due date may not be considered. (a) . The vendor can obtain softcopy of the NDA/spec by a request letter along with NDA giving details of their email id, Tender File Reference No. etc. (b) In the NDA the vendors will have to mention the name/s of the individual/s with designation to whom the document mentioned in the RFQ can be handed over. Only after receipt of ink signed NDA with official seal on each and every page of NDA. The documents will be handed over to the vendor or his authorized representatives of the company.

34)

35)

No correspondence / discussions / visits whatsoever will be entertained on the subject unless specifically called by this office after opening the tenders for technical discussions / price negotiations. Any violation of this will render the quotations invalid and the firm is liable to be blacklisted. Director reserves the right to call for techno-commercial / price negotiations. The company should depute competent representative for such discussion / negotiations whenever called for and he / she shall be competent to take on the spot decisions. No extra time will be given for this purpose. The firm may give any of their commercial term, if required in their techno-commercial offer only, and price quotation should contain only price. SECURITY: Any information / material / document supplied in connection with this enquiry / likely order is classified and should not be disclosed / copied to jeopardise security of state. Request for extension of due date will not be entertained under any circumstances. Please inform the Director in writing whether the owner of the firm or any of their partners / employees has close relations working with any DRDO Lab / Estt. This is for record only. Office stamps of tenderer must be affixed below their signatures. End use certificate (EUC) if required will be provided. Tenderer should give the reasons for which EUC is required. However the vendor should provide the format of EUC on receipt of AOT/LOI/PO. A copy of the selfattested export license should be provided by the vendor whom EUC is used for receiving the export license. Vendor should acknowledge the receipt of EUC. If EUC is not utilized the vendor should return the EUC.

36)

37) 38) 39) 40)

41) 42)

43) 44)

Customs Duty Exemption Certificate (CDEC) will not be issued by ADE. This organization is exempted from excise duty under notification No. 10/97. However, prices should be quoted indicating clearly Percentage of Excise Duty. If agreed, the necessary exemption certificate may be provided. This exemption is for the final product only.
The vendor is responsible for the tax structure mentioned in his offer. In case of any dispute buyer will not reimburse difference in the tax. Payment will be made as per the tax structure prevalent at the time of submission of the bills. Provided the delivery is made within the original delivery date. In case of delayed services vendor will have to bear the higher taxes (in case taxes go up) if the delay is attributable to vendor. Tax structure as prevalent at the time of invoice is the ref for payment & not at the time of completion of the job/services. (refer Govt notification no...)

45)

46) 47)

PURCHASE OFFICER For Director For & on behalf of the President of India

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TECHNO-COMMERCIAL BID PART IV 1. Tender file no: ADE/120818/B/Two Bid 2. Name of tenderer: Open Tender 3. Due date & due time: 15/07/2013 @ 13:30 Hrs 4. Opening date & time: 15/07/2013 @ 14:00 Hrs 5. The tender shall remain valid for acceptance for 120 days, from the date of tender opening. 6. The tenderer should submit EMD of Rs. 50,000/- (Applicable only for unregistered vendors. Please refer para 16 in Part III) in techno commercial bid (Part-IV) or valid Registration Certificate. 7. Schedule of Requirements:

Sl. No 1.

Description & nature Supplies / services

CFD Analysis of Air weapon Configuration to Estimate Roll Rate

Qty required

Place & dates on Specifications (Attach which delivery is additional sheets, drawings etc, if necessary) to be made ADE, Bangalore Within 07 Months from the Yes, as per Annexure-A date of placement of P.O.

01-Job

CONDITIONS FOR TECHNO-COMMERCIAL BIDS TECHNICAL 1. Give brief description of item / equipment / material with accessories. Items offered should confirm to the specifications or as explicitly stated. In case standard part numbers are available for the offered item, Make & Part No should be clearly indicated. In case specifications offered are different, separate comparative technical specifications sheet shall be attached with details such as Sl. No., specifications offered, deviations if any, and remarks. Any technical literature, product brief, test certificates available may be enclosed. 2. List of spares, if applicable should be attached. 3. Any optional, if offered, be provided with their full technical details including their use and advantage. 4. (a) Samples : Samples are required / not required. (b) Drawings : Drawings supplied by this office are to be returned along with your tender.

COMMERCIAL 1. 100% payment will be released within 30 to 45 days through CDA (R&D), Bangalore after satisfactory completion of job/service and on receipt of job completion certificate from the user. 2. Prices should be quoted only on FOR ADE, Bangalore basis in Indian Rupees only including handling, packing & forwarding and all other charges. 3. Sales Tax/VAT/Service TAX: Sales tax / VAT/Service Tax etc are payable extra should be shown separately in terms of percentage. If no tax is payable please show sales tax nil. Quotation indicating Sales tax/ VAT/Service tax included are liable to be rejected. 4. Delivery Period: Services desired is within 07 Months. Specify your delivery period. Director, ADE reserves the right to cancel the supply order allowing two weeks notice in case of delay in service beyond the accepted delivery schedule. 5. In case of delayed services, liquidated damages at the rate of 0.5 percent per week subject to a maximum of 5 percent will be levied. Delivery period includes time required to complete the supply of items, spares, accessories, etc as well as services like installation, commissioning, training, etc and documents like drawings, inspection reports, COC certificates etc as per the supply order. 6. This organization is exempted from excise duty under notification No. 10/97. However, prices should be quoted indicating clearly Percentage of Excise Duty. If agreed, the necessary exemption certificate may be provided. This exemption is for the final product only. 7. Please note that we will not be issuing Customs Duty Exemption Certificate (CDEC) for this procurement. 8. Delivery: Free delivery at ADE, Bangalore. 9. Mode of dispatch: Rail / Road / Air / Sea 10. In case equipment offered requires maintenance after the expiry of the warranty, please indicate approximate cost of comprehensive and on call basis maintenance and also availability of local support or otherwise. 11. Please note clearly that faxed quotation is liable to be rejected. 12. Security Deposit: Successful vendor must furnish security deposit @ 10% of the order value including Tax within 10
working days after issue of tender acceptance letter / Letter of Intent, before issue of formal Purchase order / Supply order valid through the Purchase order / Supply order period and two months beyond the completion of the supply/services and their acceptance

PURCHASE OFFICER For Director For & on behalf of the President of India

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PRICE BID (IN INDIAN RUPEES ONLY) PART V 1. Tender file no 2. Name of tenderer 3. Due date & time : ADE/120818/B/Two Bid : Open Tender : 15/07/2013 @ 13:30 Hrs

4. Opening date & time : 15/07/2013 @ 14:30 Hrs 5. EMD of Rs.50,000/- (Applicable only for unregistered vendors) Your offer will be rejected if EMD or copy of valid registration certificate is not enclosed. 6. The tender shall remain valid for acceptance for 120 days, from the date of tender opening. 7. Rates for items given in Techno-commercial offer at Schedule of Requirements are as follows. Adhering to the Format given below is a Pre-requisite for considering your quotations: Qty Offered 01 Unit Price Rs. Total cost

Sl No (i)

Description
CFD Analysis of Air weapon Configuration to Estimate Roll Rate

A/U Job

(ii) (iii) (iv) (v)

Sales tax / Service tax Total cost (in figures & words) For octroi if applicable, necessary certificate will be issued. Any other

8. Separate list should be attached wherever required in the same format giving details of each item and cost. However, total cost mentioned at Sl No. (vii) above

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OTHER CONDITIONS FOR PRICE BIDS 1. No unilateral revision in price will be admissible. 2. Rates should only be quoted in the accounting units (A/U) mentioned in this enquiry. Rates must be quoted clearly on free delivery basis at ADE, Bangalore and total value is also indicated in words. It is requested to quote only for the quantity required. In case of difficulty, you may consider indicating Minimum Order Quantity (MOQ), Minimum Order Value (MOV), Standard Packing Quantity, Minimum Packing Quantity, etc. No preference would be given for the additional quantities offered. 3. In case any of the subheads are included in the total cost, the same should be specified. Any exemption of duties / taxes required should be indicated. 4. Any optional indicated in techno-commercial bids must be priced separately. 5. In case spares / accessories are applicable, their list and price should be clearly indicated separately. 6. Price: a. The prices quoted IN INDIAN RUPEES ONLY must be net per unit shown in the schedule and must include all packing and delivery charges. Refunds on account of returnable packages (if any) are to be separately specified. Prices and refunds must be clearly shown in figures and words in Indian currency. b. The price must be stated for each item separately. The percentage of reduction, in the total price for the entire demand should also be quoted; should an order to that extent be placed with you. c. If excise duty or any other extra charges are applicable, the same must be specifically stated. In the absence of any such stipulation, it will be presumed that the prices include all such charges and no claim for the same will be entertained. d. The price quoted in the tenders should be exclusive of sales tax ( and should be clearly stated to be so ) which will be paid by the purchaser, if legally leviable at the rate ruling on the date of supply as specified in the Acceptance of Tender. 7. Packing: Unless a method of packing is indicated in the specification or in the Schedule of packing which the contractor / supplier proposed to employ must be described in the Schedule of Tender form. Contractors / suppliers are at liberty to quote for additional alternative sizes and description of packs and these must be described in the Schedule to Tender. 8. A categorical confirmation of acceptance of all our terms & conditions in to-to enhance speedy processing of the offers. 9. IMPORTANT : Please enclose a DD for Rs.100/- as Tender document fee drawn in favour of Director, ADE, Bangalore along with your Technical proposals otherwise your offer will not be considered. (if you are downloading from the DRDO.WEBSITE). For registered vendors please enclose a valid registration certificate in lieu of DD.

PURCHASE OFFICER For Director For & on behalf of the President of India Tender File No Fax / Telex No Email-id. Tele. No. Signature of Tenderer Name in Block Letters Full Address Station Date Office Stamp : : ; : : : : : : :

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Annexure A Instruction to Vendors - Commercial terms & Conditions Compliance Chart 1. Vendor is requested to ensure that Annexure A is by filling up the necessary details. 2. Percentage of sales tax, service tax, works contract tax, excise duty, freight charges, if applicable are to be mentioned. 3. Please note that vendors quotation would be processed expeditiously only if ADE terms are strictly adhered to. (Kindly fill up and forward the below mentioned Commercial Terms & Conditions along with your TechnoCommercial Offer without fail.) ADE INVITATION REFERENCE No. ADE/120818/B/Two Bid OUR QUOTATION No. __________________________________________ The commercial terms applicable to the above referred invitation to quotation are as under: Sl. No. 1. 2. Commercial Terms Currency Payment ADE Terms In Indian Rupees Only 100% payment will be released within 30 to 45 days through CDA (R&D), Bangalore after satisfactory completion of job/service and on receipt of job completion certificate from the user. F.O.R. ADE, Bangalore As mentioned in Tender documents (or indicate your Delivery Schedule) 120 days from the date of opening of the tender Indicate percentage of Tax EMD for Rs.50,000/- to be furnished Security Deposit in the form of Bank guarantee valid for a period of 45 days beyond warranty period for 10% of the order value will be submitted before release of order. For delayed delivery LD @ 0.5% per week subject to maximum of 5% will be levied a)Registration with ADE b)ADE Registration No. & Date Registration Certificate c)Registration No. with other DRDO Lab/s Registration Certificate d) SSI Units Registration Certificate e)Registration No. with other Govt Establishment/Unit/s Registration Certificate (Indicate Name and address of the firm)
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Confirmation of vendor to ADE Terms Yes / No Agreed / Not agreed

3. 4. 5. 6. 7.

F.O.R. terms Delivery schedule Validity of quote Sales Tax & Cess/VAT/Service Tax if any Earnest Money Deposit (EMD)

Yes / No Yes / No Yes / No Yes / No Furnished /Not furnished Accepted /Not Accepted

8.

Security Deposit (SD)

9. 10.

Liquidated Damage (LD) Registration Details. (Valid)

Accepted / Not Accepted Yes / No Furnished / Not Furnished Furnished / Not Furnished Furnished / Not Furnished Furnished / Not Furnished

11.

Ordering Information (Order to be placed on)]

Name of the firm

(Signature, Name of Designation of the Authorised Signatory with Seal)

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ANNEXURE-A WORK PACKAGE FOR CFD ANALYSIS OF AIR WEAPON CONFIGURATION TO ESTIMATE ROLL
1.0 INTRODUCTION ADE is engaged with design & development of high precision laser guided bomb (LGB). It is an air dropped munition that by help of its seeker guides itself towards the target. The associated control law deflects the front canards to generate the desired trajectory. Figure 1 shows its overall configuration. During its free flight, Air Weapon generates a roll which may be arising from sources such as manufacturing asymmetry, small protrusions, separation dynamics or unsteady atmospheric conditions. Though the roll is unintentional, it is generally not harmful, as small amount of roll provides lateral stability to the flight. The control law is also such that it is able to incorporate some amount roll while guidance is given to munition. The problem arises when roll rate is more than 10 RPM which causes control law to be ineffective and it becomes difficult to guide the munition. In such instances, the canards are deflected so as to generate rolling moment for reducing the RPM. It is observed that canards are not very effective in producing desired rolling moment due to an adverse roll effect being generated from tail fin. It can be seen that the size of canards is relatively large and when deflected, creates a large wake. The interaction of this wake with tail fins is reason behind adverse roll effect. This phenomena leads to non linear rolling moment (w.r.t. canard deflection). The non-linearity makes it very difficult to implement a roll control law in Air Weapon. Therefore, ADE has decided to modify the munition to a Free Rolling Tail configuration, thereby, isolating the effect of tail roll on canard roll control effectiveness. However, whether the free rolling tail will affect the overall aerodynamics of Air Weapon, is dictated by the roll rate of tail, which is difficult to estimate.

2.0 STATEMENT OF THE PROBLEM ADE desires to investigate the adverse roll phenomena in Air Weapon by CFD-dynamics studies with an objective to estimate the roll rate of tail fin under the influence of induced rolling moment.

3.0 SCOPE OF WORK Roll rate estimation using CFD based dynamic simulations has to be carried out for the Air Weapon. The detailed requirement of the work which has to be carried out is given below.

4.0 REQUIREMENT OF CFD ANALYSIS The overall aerodynamic data expected from the CFD Analysis are:

Roll Rate of Air Weapon for freestream condition for altitude 5KM, 0.7 Mach, -12 Canard deflection and 0 Angle of attack. Roll rate (RPM) characteristics of the basic configuration of the Air Weapon for various AOA for a given canard deflection.

Vendors interested in participating in this consultancy work and wanted to understand the configuration for sending budgetary quote are requested to visit ADE. A suitable presentation can be arranged for them to understand the complexity in modeling geometry and computational mesh if any. 4.1 PRE PROCESSING AND PRODUCTION RUNS The mesh generation with ICEM CFD is preferred. If other mesh generation software is used, one license for same may be provided to ADE during the project duration with an additional one year. Initially grid independence study for 12deg canard deflected case will be carried out. Then further production run can be carried out for the other configuration.

4.2 POST PROCESSING AND ANALYSIS OF RESULTS The output from the solver must be readable and postprocessable with techplot, ensight etc. If the service provider is using other post processor, one license of the same have to be provided to ADE during the project and an additional one year following the completion of project.

5.0 SELECTION / ELIGIBILITY CRITERIA During the technical evaluation, the Firm will be assessed and evaluated for the following points. 1. The service provider company has to be in Aerospace & Defence design and development activities. 2. Sound engineering knowledge in modeling, design techniques, procedures and practices.

3. The Service Provider should demonstrate expertise in solving RANS based dynamic
simulations capability in particular rotating airframes.

4. Service Provider should have dedicated team of experienced people. 5. The service provider company has to submit a report on previous RANS based dynamic
simulations results, approach and project name in technical bid (without that it will be not be consider for their expertise).

6. The service provider should also mention the approach to be used in the dynamic analysis of
rolling airframes in the technical bid.

7. The service provider should also include a list of checklist to be used for quality check of
solid model, mesh and analysis in the technical bid. 8. The service provider should also include a process flow chart how the analysis work will be executed in the technical bid. 9. The service provider should also include a project review plan in their technical bid. 10. The company should have in house infrastructures for execution of projects as such for execution of this project, supporting document for all the above mentioned conditions has to be submit along with the technical bid. A list of infrastructures available to be enclosed in the technical quotation.

6.0 PROJECT ACCEPTANCE CRITERIA The deliverable will be accepted after the a final presentation if Results should be physically explainable and must conform to the laws of physics. Periodic review of CFD Analysis with ADE Submission of documents and data to the designated ADE scientist.

The cleaned CAD model has to be inspected jointly by ADE team and vendors for geometric accuracy of the model. On acceptance after inspection, the model can be meshed for grid sensitivities and validation studies etc. ADE is responsible for checking the geometric accuracy of the computational model. CFD Vendor is responsible for CFD analysis.

7.0 TIME SCHEDULE The work has to be executed as per the milestone given in table below.

Time Frame S. No Activity (Months) T0 + 2 month T0 + 3 month T0 + 6 month T0 + 7 month 7 Months

1 2 4 5 Total

Geometry clean-up, CAD repair Validation & grid convergence studies Production runs on parallel clusters (HPC) Data Analysis and Documentation

8.0 PROJECT DELIVERABLES Following results will be provided as final deliverable of the project: 1. All the input files which are generated during the course of the modelling and analysis. 2. For all the cases, mesh files used for the simulation will be provided in ISO standard CGNS or ICEM format. 3. The output files which are generated after the solution in the solver 4. A report stating the input conditions, assumptions, material properties, process followed for the execution, results in the form of graphs, contour plots etc. 5. Animation files in the .avi format for all the conditions. 6. Pressure and velocity profile at various places of interest. 7. Aerodynamic coefficients for all the forces and moments present. 8. Report and presentation on the analysis of all the results. 9. Any other special post-processing requested by ADE.

GENERAL CONDITIONS Applicable to ANNEXURE-A

1. Industry standard CFD solvers being used at ADE such as Ansys-Fluent, Star-CD, Star-CCM, HiFUN, CFD ACE +, CFD FASTRAN etc only have to be used. If any other CFD tools are being proposed (License of same need to be provided and ), they should have participated in any of the AIAA drag prediction workshop or they should have validated their tools with Trap wing configuration of AIAA High Lift Workshop. 2. The service provider should have access to India based computational facility. A document supporting the same must be submitted along with the proposal. 3. The service provider has to provide one license for solver to ADE if using any other solver as specified in 1, during the project and an additional one year following the completion of project. The license file for three years must be given to ADE at the beginning of the project. 4. The CFD service provider should be the original developer of the code or if he is only the service provider, he must be having CMM-5 level certification. 5. The work package being a part of an ongoing defence project. ADE shall retain the absolute rights to the specifications, results, etc. that are developed during the course of work/ tenure of the work package. All output including mesh files, case and data files has to be handed over to ADE. 6. All the projects handled by ADE are highly confidential. The details of work being carried out at ADE shall not be disclosed to outside sources. The vendor shall sign the Non-Disclosure Agreement (NDA) before the start of the contract. 7. Non-conformance of the firm to the satisfaction of ADE shall lead to cancellation of the work package and forfeiture of the security deposits made by the firm. 8. The firm should consider that ADE may extend the work package if required at the negotiated cost and at the same terms and conditions.

EMD Bank Guarantee Format

Whereas . (hereinafter called the Bidder) has submitted their offer dated for the supply of (hereinafter called the Bid) against the Buyers Request for proposal No. .. KNOW ALL MEN by these presents that WE ;.. of .. Having our registered office at .. ... (hereinafter are called the bound Buyer) in the sum unto of

. For which payment will and truly to be made to the said Buyer, the Bank binds itself, its successors and assigns by these presents.

Sealed with the Common Seal of the said Bank this . day of 20 The conditions of obligations are (1) If the Bidder withdraws or amends, impairs or derogates from the Bid in any respect within the

period of validity of this tender. (2) If the Bidder having been notified of the acceptance of his tender by the Buyer during the period

of its validity. a) If the Bidder fails to furnish the Performance Security for the due performance of the contract. b) Fails or refuses to accept / execute the contract.

WE undertake to pay the Buyer up to the above amount upon receipt of its first written demand, without the Buyer having to substantiate its demand, provided that in its demand the Buyer will note that the amount claimed by it is due to it owing to the occurrence of one or both the two conditions, specifying the occurred condition or conditions. This guarantee will remain in force upto and including 45 days after the period of tender validity and any demand in respect thereof should reach the Bank not later than the above date.

. (Signature of the authorized officer of the Bank) Name and designation of the officer Seal, name & address of the Bank address of branch