Writer Guide

Appendix Keyboard Shortcuts

Using Writer without a mouse
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Copyright
This document is Copyright 20072010 by its contributors as listed in the section titled Authors. You may distribute it and/or modify it under the terms of either the GNU General Public License, version 3 or later, or the Creative Commons Attribution License, version 3.0 or later. All trademarks within this guide belong to their legitimate owners.

Authors
Magnus Adielsson Peter Hillier-Brook Peter Kupfer Jean Hollis Weber Michele Zarri

Feedback
Please direct any comments or suggestions about this document to: [email protected]

Publication date and software version

Published 25 March 2010. Based on OpenOffice.org 3.2.

You can download an editable version of this document from

http://oooauthors.org/english/userguide3/published/

Contents
Copyright............................................................................................... 2 Introduction........................................................................................... 4 Choosing menu items using the keyboard..........................................4 Using shortcut keys in dialogs............................................................4 Interrupting macros............................................................................ 5 Function keys for Writer........................................................................5 Shortcut keys for Writer........................................................................6 Shortcut keys for tables in Writer..........................................................8 Shortcut keys for paragraphs and heading levels..................................9 Shortcut keys for moving and resizing frames, graphics and objects. .10

Keyboard Shortcuts

Introduction
You can use OpenOffice.org (OOo) without requiring a pointing device, such as a mouse or trackball, by using its built-in keyboard shortcuts. Tasks as varied and complex as docking and un-docking toolbars and windows, or changing the size or position of objects, can all be accomplished with only a keyboard. OOo has a general set of keyboard shortcuts, available in all components, and a component-specific set directly related to the work of that component. This appendix lists the the default set for Writer. For general shortcuts, see Appendix A of the Getting Started guide. For help with OOos keyboard shortcuts, or using OOo with a keyboard only, search the OOo Help using the shortcut or accessibility keywords. In addition to using the built-in keyboard shortcuts listed in this Appendix, you can define your own. See Chapter 17 (Customizing Writer) for instructions.
Some of the shortcut keys may be assigned to your desktop system. Keys that are assigned to the desktop system are not available to OOo. Try to assign different keys either for OOo (described in Chapter 17), or for your desktop system (see your systems documentation).

Note

Choosing menu items using the keyboard

Some of the characters shown on the menu bar are underlined. You can open the menus by pressing the underlined character together with the Alt key. Once the menu is opened, you can access menu items by pressing the underlined character key.

Using shortcut keys in dialogs

When you open any dialog, one element (such as a button, an option field, an entry in a list box, or a checkbox) is highlighted or indicated by a dotted box around the field or button name. This element is said to have the focus on it. If the focal point is a button, pressing Enter runs it as if you had clicked it with the mouse. A checkbox is toggled on or off by pressing the spacebar. If an option field has the focus, use the arrow keys to change the activated option field in that area. Press the Tab key to go

Keyboard Shortcuts

from one element or area to the next one, or press Shift+Tab to go in the reverse direction. Press Esc to close the dialog without saving changes or activating any commands.

Interrupting macros
To terminate a macro that is currently running, press Shift+Ctrl+Q.

Function keys for Writer

Shortcut keys F2 Ctrl+F2 F3 Ctrl+F3 Effect Opens or closes the Formula Bar. Opens the Fields dialog box. Inserts the AutoText entry corresponding to the typed shortcut. Opens the AutoText dialog box, where you can edit an AutoText entry or create a new entry from the selected text. Opens or closes the View Data Sources window. Selects the next frame. Opens or closes the Navigator. Opens the Navigator with cursor in page number field. Starts the spelling and grammar checker. Opens the Thesaurus. Turns Extension Selection mode on or off. Turns field shadings on or off. Turns Multiple Selection mode on or off. Turns Block Selection mode on or off. Updates fields. Shows or hides field names. Calculates Table. Opens a dialog box for editing input fields and lists. Displays or hides nonprinting characters. Opens or closes theStyles and Formatting window. Creates a new style from a selection. Updates a style.

F4 Shift+F4 F5 Ctrl+Shift+F5 F7 Ctrl+F7 F8 Ctrl+F8 Shift+F8 Ctrl+Shift+F8 F9 Ctrl+F9 Shift+F9 Ctrl+Shift+F9 Ctrl+F10 F11 Shift+F11 Ctrl+Shift+F11

Function keys for Writer

Shortcut keys F12 Ctrl+F12 Shift+F12 Ctrl+Shift+F12

Effect Turns paragraph numbering on or off. Inserst or edits a table. Turns bullets on or off. Turns numbering/bullets off.

Shortcut keys for Writer

Shortcut Keys Ctrl+A Effect Selects all content in a document, unless the cursor is in a table (see Shortcut keys for tables in Writer on page 8). Double underlines selected text or text typed afterwards. Press again to turn off. Centers the paragraph. Opens the Find and Replace dialog box. Justifies the paragraph. Aligns the paragraph to the left. Align the paragraph to the right. Applies default formatting to the selection. Subscripts selected text or text typed afterwards. Press again to turn off. Superscripts selected text or text typed afterwards. Press again to turn off. Redoes last action. Applies 1.5 line spacing to paragraph. Calculates the selected text and copies the result to the clipboard. Inserts a conditional hyphen. Inserts a non-breaking hyphen (not used for hyphenation). Removes direct character formats from selected text. Inserts a no-width optional line break. Runs macro field. Inserts a non-breaking space (not used for hyphenation and not expanded if text is justified). Inserts a line break without paragraph change.
Keyboard Shortcuts

Ctrl+D Ctrl+E Ctrl+F Ctrl+J Ctrl+L Ctrl+R Ctrl+M Ctrl+Shift+B Ctrl+Shift+P Ctrl+Y Ctrl+5 Ctrl+Plus Key(+) Ctrl+Hyphen(-) Ctrl+Shift+minus sign (-) Ctrl+Shift+X Ctrl+/ (slash) Ctrl+multiplication sign * (only on number pad) Ctrl+Shift+Space Shift+Enter
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Shortcut Keys Ctrl+Enter Ctrl+Shift+Enter Alt+Enter Alt+Enter Arrow Left Shift+Arrow Left Ctrl+Arrow Left Ctrl+Shift+Arrow Left Arrow Right Shift+Arrow Right Ctrl+Arrow Right Ctrl+Shift+Arrow Right Arrow Up Shift+Arrow Up Arrow Down Shift+Arrow Down Home Shift+Home End Shift+End Ctrl+Home Ctrl+Shift+Home Ctrl+End Ctrl+Shift+End Ctrl+PageUp Ctrl+PageDown Insert PageUp Shift+PageUp PageDown Shift+PageDown Ctrl+Del Ctrl+Backspace Ctrl+Shift+Del

Effect Inserts a page break. Inserts a column break in multi-column texts. Inserts a new paragraph without numbering. Inserts a new paragraph directly before or after a section or a table. Moves cursor to left. Moves cursor with selection to the left. Goes to beginning of word. Selects to the left word by word. Moves cursor to right. Moves cursor with selection to the right. Goes to end of word. Selects to the right word by word. Moves up one line. Selects lines in an upwards direction. Moves cursor down one line. Selects lines in a downward direction. Goes to beginning of line. Goes and selects to the beginning of a line. Goes to end of line. Goes and selects to end of line. Goes to start of document. Goes and selects text to start of document. Goes to end of document. Goes and selects text to end of document. Switches cursor between text and header. Switches cursor between text and footer. Turns Insert mode on or off. Moves up one screen page. Moves up one screen page with selection. Moves down one screen page. Moves down one screen page with selection. Deletes text to end of word. Deletes text to beginning of word. Deletes text to end of sentence.

Shortcut keys for Writer

Shortcut Keys Ctrl+Shift+Backspace Ctrl+Tab Ctrl+Shift+Tab Alt+W Ctrl+double-click or Ctrl+Shift+F10

Effect Deletes text to beginning of sentence. Uses next suggestion with automatic word completion. Use previous suggestion with automatic word completion. In the spelling checker dialog box: Calls back the original unknown word into the text box. Docks or un-docks the Navigator, Styles and Formatting window, or other windows.

Shortcut keys for tables in Writer

Shortcut Keys Ctrl+A Effect If the active cell is empty, Ctrl+A selects the whole table; otherwise, it selects the contents of the active cell. Press Ctrl+A a second time to select the entire table. If the active cell is empty, Ctrl+Home moves the cursor to the beginning of the table. Press Ctrl+Home again to move the cursor to the beginning of document. If the active cell is not empty, Ctrl+Home moves the cursor to the beginning of the active cell. A second press of Ctrl+Home moves the cursor to the beginning of the current table. A third press moves the cursor to the beginning of the document. If the active cell is empty, Ctrl+End moves the cursor to the end of the table. Press Ctrl+End again to move the cursor to the end of document. If the active cell is not empty, Ctrl+End moves the cursor to the end of the active cell. A second press of Ctrl+End moves the cursor to the end of the current table. A third press moves the cursor to the end of the document. Inserts a tab stop (only in tables). Depending on the Window Manager in use, Alt+Tab may be used instead. Jumps to start of table. Jumps to end of table.

Ctrl+Home

Ctrl+End

Ctrl+Tab

Ctrl+Shift+Arrow Up Ctrl+Shift+Arrow Down

Keyboard Shortcuts

Shortcut Keys Alt+Arrow Keys Alt+Shift+Arrow Keys Ctrl+Alt+Shift+Arrow Keys Alt+Insert

Effect Increases or decreases the size of the column or row on the right or bottom cell edge. Increases or decreases the size of the column or row on the left or top cell edge. Like Alt, but modifies only the active cell. Provides 3 seconds in Insert mode, during which time pressing an arrow key inserts a row or column, or Ctrl+Arrow Key inserts a cell. Provides 3 seconds in Delete mode, during which time pressing an arrow key deletes a row or column, or Ctrl+Arrow Key merges the active cell with the neighboring cell. Removes cell protection from all selected tables. If no table is selected, then cell protection is removed from all of the tables in the document. If nothing is selected, the contents of the next cell are deleted. If cells are selected, the whole row(s) of the selection are deleted. If all rows are selected completely or partially, the entire table is deleted.

Alt+Del

Ctrl+Shift+T

Ctrl+Shift+Del

Shortcut keys for paragraphs and heading levels

Shortcut Keys Ctrl+0 (zero) Ctrl+1 Ctrl+2 Ctrl+3 Ctrl+4 Ctrl+5 Ctrl+Alt+Up Arrow or Ctrl+Up Arrow Ctrl+Alt+Down Arrow or Ctrl+Down Arrow Tab Effect Applies Text Body paragraph style. Applies Heading 1 paragraph style. Applies Heading 2 paragraph style. Applies Heading 3 paragraph style. Applies Heading 4 paragraph style. Applies Heading 5 paragraph style. Moves the active paragraph or selected paragraphs up one paragraph. Moves the active paragraph or selected paragraphs down one paragraph. When the cursor is at the beginning of the heading text, moves a heading in format Heading X (X = 19) down one level in the outline. Does not affect the applied paragraph style.
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Shortcut keys for paragraphs and heading levels

Shortcut Keys Shift+Tab

Effect When the cursor is at the beginning of the heading text, moves a heading in format Heading X (X = 210) up one level in the outline. Does not affect the applied paragraph style. At the start of a heading: Inserts a tab stop. Depending on the Window Manager in use, Alt+Tab may be used instead.

Ctrl+Tab

Shortcut keys for moving and resizing frames, graphics and objects
Shortcut Keys Esc Effect Cursor is inside a text frame and no text is selected: Esc selects the text frame. Text frame is selected: Esc clears the cursor from the text frame. If a text frame is selected: positions the cursor to the end of the text in the text frame. If you press any key that produces a character on screen, and the document is in edit mode, the character is appended to the text. Moves the selected object. Resizes an object by moving the lower right corner. Resizes an object by moving the top left corner. Selects the anchor of an object (in Edit Points mode).

F2 or Enter or any key that produces a character on screen Alt+Arrow Keys Alt+Ctrl+Arrow Keys Alt+Ctrl+Shift+ Arrow Keys Ctrl+Tab

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Keyboard Shortcuts