IMPLEMENTATION & SUPPORT PROCESS

Implementation types

Types of Implementation: 1. Fresh Implementation 2. Rollout projects 3. Up gradation Projects 4. Supporting Projects 5. Enhancement Project (Adding Modules)

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Implementation steps 1. Project Management Plan 2. Kick off Meeting 3. As Is Analysis 4. As Is Document 5. To be document 6. Mapping 7. Gap Analysis 8. Configuration/ Setup 9. Testing of Configuration 10. 11. 12. 13. 14. 15. 16. 17. CRP Conference Room Pilot UAT User Acceptance Test Production Configuration Data Migration End User Training Go Live Parallel Run Post implementation Support
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Implementation steps

1. Project Management Plan: In this phase, Project Manager will create document called PMP Document with the details of project time frame, required project. This document will be shared with client side steering committee members to get sign off that document. Manager will be shared this document with team members. resources and the total cost of the

2. Kick off Meeting: In this phase introduction will be happen between the implementation team and the steering committee members and super users of client side.

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3. As Is Analysis: In this phase implementation team will study and analyze the current process of the client business. 4. As Is Document: This will be created with the current process analysis. 5. To Be Document: In this document we will capture all the information how would be the future process of client on Oracle Apps. This document will be reviewed by steering committee of client and get signed off. 6. Mapping: Process of verify the customer requirement with Oracle Standard functionality is called Mapping.

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Implementation steps 7. Gap: If any requirement is not available in the Oracle Standard functionality is called Gap. To fix the gap we have to do the following Gap Analysis to find out the best solution. i) ii) iii) iv) Customization Form Personalization Work Around Re engineering.

Customization: Developing new forms or Reports in Oracle Apps Form Personalization: Without writing any programs and coding we can modify some forms. Work around: Some process may not be required to do by customer, but he has to follow the process to complete the activity. For example: Zero payments and Petty cash. Re engineering: Changing the current process followed by customer to fit with oracle.

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Implementation steps

8. Configuration & Setup: In this stage we will configure the setup for client systems. We have 3 types of instances: 1. Test instances (CRP Instance) Only for testing 2. Development Instance (Dev Instance) To develop custom components 3. Production Instance (Prod Instance) Real time instance.

9. Testing of Configuration: We will verify the accuracy of the configuration before showing to client. 10. CRP: Conference room pilot: We will show the configuration to client and will get

signoff. In general there are 2 CRPs is enough to get sign off. 11. UAT: User Acceptance Test: In this phase test instance will be provided to key

users of client to test the application.

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Implementation steps

12.

Production Configuration: Once UAT signed off we will configure the production instance. Through cloning test instance will be copied to Dev instance for the purpose of technical people usage.

13.

Data Migration: Data moving from Legacy System to Production instance is called Data Migration or data Conversion. Functional Consultant responsibility in data migration: - Template preparation for Suppliers, Customers, Purchase Invoice, Sales invoices, Assets, Bank accounts, Payment terms. - Templates will be filled up by client and implementation team will validate the completed templates. - These templates with data will be shared to technical consultants.

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- Technical people will be developing some staging tables by using some tools like SQL Loader. They will be writing some custom programs to store the data in directories. They will be writing the programs in such a way that, system will pick up the data from the staging tables. - If you run the program then data will flow into Oracle Apps. - Before that Functional consultant has to set up the pre requisites like Customer and Supplier Accounts. - To upload the assets data we use Web ADI process. For this we do not need to create staging tables for data storing. Validation also not required. - There will be cut off date for data migration. - Information which we migrate: Supplier header, Supplier site, Supplier contact information. Customer header, Open transactions.

14. 15.

End user training: Training to end users Go live: After migrating data into production instance, customer start using the

Oracle apps, this activity is called as Go Live. This instance is called Prod instance.

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Implementation steps 16. Parallel Run: Customer will enter the data in the both the applications in Legacy and Oracle Apps. This process is required until the Oracle instance get stabilized.

17.

Post implementation Support : Once the implementation completed, after go live, customer may request to provide support for some time.

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AIM METHODOLOGY

This is an application implementation methodology developed by Oracle Corporation. We use this methodology for Oracle Apps projects implementation. Sequence of order of task to complete implementation is called AIM Methodology.

This will be conducted in 6 phases. 1. Definition 2. Operational Analysis 3. Solution Design 4. Build 5. Transition 6. Production.

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AIM METHODOLOGY

AIM Methodology Stage 1. Definition

Implementation Step Project Management plan Kick of Meeting As Is Process To be process

Document Name PMP BP 040 BP 080 RD 020

2. Operation Analysis

Mapping Gap Gap Analysis BR 030 MD 050 (FDD) BR 100 TE 040

3. Solution Design 4. Build Configuration / Setup Testing CRP

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5. Transition UAT Production Configuration Data Migration User Training 6. Production Go Live Parallel Run Post implementation Support BR 100 & BR110 CV

BP = Business Process BR = Business Requirement MD = Module Design RD = Requirement Definition FDD = Functional Design Document TE = Test scripts CV = Conversion Documents

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Documents AIM Methodology

BP 040 = Current Business Process BP080 = Future Business process RD020 = Requirement Definition = BP040 +BP080 MD050 = Functional specification document BR100 = Application setup document TE040 = Test Scripts BR110 = Profile Options

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SUPPORTING

Steps in resolving an issue: 1. Understand the issue 2. Find the setup is correct 3. Is there any problem with user creation 4. Get help from Meta link (Oracle portal) 5. Google.

Issue Status: 1. New 2. WIP 3. Waiting for user response 4. Pending for additional information 5. Reject 6. Closed
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7. SUPPORTING

Details required raising SR / TAR: 1. Application 2. Application version 3. Database version 4. Issue description 5. Issue title 6. Platforms 7. Customer identification number 8. Contact information 9. Manager 10. Siviority

Tools used to raise service requests: 1. Remedy 2. Clarify 3. Lotus

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HOW TO RISE TO SERVICE REQUEST IN METALINK

Web site link: https://support.oracle.com Tabs in the window: Dash Board Knowledge Service requests

Go to Service Requests tab, there are 6 steps in SR logging 1. General Information 2. Product and Problem 3. Related Knowledge 4. Upload files 5. Problem Details 6. Review then submit SR

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I. GENERAL INFORMATION: Enter problem summary Enter Problem description Explain the steps you followed Enter the error message number if any Choose Support Identification number Fill using: Manual Entry

Go to Contact information: Enter SR contact name Choose contact method: update to SR / Email / Telephone number

Request Tracking: Request Language: English Say Next

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II. PRODUCT AND PROBLEMS:

Product: Product version: Product language: Platform: Platform version: Security level:

Oracle Payables 12.1.1 English Linux Oracle Linux 5 1/2/3/4

Data base version: 11.2.02 (11g)

Security levels: 1 2 3 4 Very big serious issue Production environment cannot run Big issue Server loss, operations can continue in restricted manner Minor issue Operations can run with work around General issue Does not impact operations

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If you choose security level 1, System will ask for the following questions: Does this issue occur in a customized application? Yes / No If your answer is Yes: Oracle wont give support If your answer is No we have to provide the below information: - Manager Name and Telephone number - Service request user name, phone number, Email and secondary contact

Choose problem category and Sub category from list of values

Say Next

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III. RELATED KNOWLEDGE:

In this step, system will suggest some suitable solutions to the above problem, if you found solution for the request you can stop the request, otherwise you can continue to raise service request

IV. UPLOAD FILES:

You can upload screen shots and any other supporting files. Click on Browse and then attach files. Click on Upload You can see message Upload completed Say Next

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V. PROBLEM DETAILS:

In this step we have to re produce all the details about the problem.

Answer all the below questions:

1. Instance name: 2. Type of system:

System ID or Server ID Test or Development No work around is

3. Describe any recent changes: No up gradation and patch application has been done 4. Describe any work around you are using to avoid this problem: possible. 5. Describe how this problem impact your business: We are unable to process payments to vendors

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6. If connection required to your system: Site name: http:conference.oracle.com Enter conference ID & Conference key Say Join Conference Tool bar will be open with computer monitor icon Place the cursor on monitor icon and share the desk top 7. Please upload screen shots: You can paste screen shots here Oracle people can log in to our system

through OWC (Oracle web Conference Session).

Say Next

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VI. REVIEW AND SUBMIT SR:

In this step you can view all the information you entered in the previous steps Review the information You can go back to previous screens and make changes

Say Submit SR number will be generated

Go to Service request tab to see the SR number

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SOME SUPPORTING ISSUES AND SOLUTIONS

S.NO 1 2 payment

ISSUE User not able to create accounting for Payment Batch System is not selecting any invoice

REASON / SOLUTION User not created accounting for invoice Invoice recorded with one payment method, for payment different payment method selected Settlement days entered in the payables options, we have to remove that There was bug in application, we have raised SR, oracle given patch, we have applied patch with the help of technical people BUG

3 4

User unable apply prepayment MRC while posting transferring data transactions not going to reporting SOB

We have created Budget journal, when inquiry not able to find balances

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6 Create accounting program in R 12 Receivables is ending with error We run the Validate application accounting definition program then it works fine

Implementation Work around:

Petty Cash: Create employee as petty cash supplier Create one bank account to Supplier Transfer funds from our internal bank account to Supplier bank account At the time of payment to employee, make payment from supplier bank

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