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~ ~ ~ INDEX ~ ~ ~
TOPIC INTRODUCTION of MS-WORD 2007 ..................................................... STARTING MS-WORD ............................................................................. WHAT is OFFICE BUTTON? .................................................................. CREATNG a NEW DOCUMENT ............................................................. SAVING, OPENING & CLOSING the DOCUMENT .............................. ENTERING & SELECTING the TEXT in DOCUMENT .......................... MOVING, COPYING & DELETING the TEXT ....................................... UNDOING & REDOING the CHANGES ................................................ QUICK ACCESS TOOLBAR .................................................................... PANEL in MS-WORD 2007 ...................................................................... HOME PANEL ......................................................................................... INSERT PANEL ........................................................................................ TABELS .................................................................................................... PAGE LAYOUT PANEL ........................................................................... WATERMARK .......................................................................................... REFERENCE PANEL ............................................................................... MAILING PANEL ..................................................................................... REVIEW PANEL ....................................................................................... VIEW PANEL ........................................................................................... MACRO .................................................................................................... KEYBOARD SHORTCUTS ....................................................................... PAGE 02 02 02 02 03 ~ 04 04 04 ~ 05 05 05 06 06 ~ 10 10 ~ 15 10 15 ~ 20 18 20 ~ 21 21 22 ~ 23 23 ~ 25 24 25 ~ 26

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Note: If you find any typing or printing error/s, inform immediately to your branch office.
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INTRODUCTION of MS WORD 2007

(Index)

Many application programs have been developed to make writing easier and efficiently. Word Processor program is one of them. Word processing software provides a general set of tools for editing and formatting the text. Microsoft Word is the most popular Word Processing software. It works under Windows environment. MS Word is a component of MS Office package. MS Office is an incorporated software package which was developed by Microsoft Corporation of USA. MS Office is GUI (Graphic User Interface) software which reveals user friendly interaction with applications. MS Word is used to modernize the text based documents. It is designed for producing different kinds of written documents. You can easily edit, align and check the spelling of your text. And format the pages of your document when you are working with MS Word.

WORD PROCESSING
For manipulating with text on a computer every operating system has a program that deals with words. Such software is called a Word Processor. Word processing is a term of typing and editing of any kind of text such as letters, articles, books and reports.MS Word is an application which is used for word processing. It is an indispensable tool for creating high quality documents, pamphlets and newsletters. A Document is a file that contains text and graphics. Starting MS Word (Index) To start the MS Word: 1. Click on Start button. 2. Click on All Programs of start menu. 3. From the All Programs, click on MS Office. 4. Now click on Microsoft Word from the options.

What is Office Button?

The Microsoft Office Button replaces the File menu and is located in the upper-left corner of the MS Office programs. When you click on the Microsoft Office Button, you will see the same basic commands available in earlier releases of MS Office to open, save, and print your file. However, in the Office 2007 release, more commands are now available, such as Finish and Publish. Creating a New Document (Index) To create a new Blank Document, steps are given below: 1. Click on Office Button and then click on New or press CTRL + N. 2. A screen will appear with name New Document, choose the Blank and Recent. 3. Blank Document icon will be highlighted. 4. Now click on Create. You can also select the Installed Templates to fabricate your document remarkable. To use the Installed Templates: 1. Click on Office Button. 2. Click on New. 3. A screen will appear New Document, choose the Installed Templates. 4. Now select any one templates and click on Create.
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Saving the Document

To save the Document, steps are given below: 1. Click on Office Button and click on Save or Press CTRL + S. 2. Now a dialog box will be appear with name, Save As. 3. Type the name of your document and click on Save.
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Closing the Document

To close the Document, steps are given below: 1. Click on Office Button and click on Close or Press CTRL + W.

Opening the Document

To open the saved Document, steps are given below: 1. Click on Office Button and click on Open or Press CTRL + O. 2. A dialog box will appear with name, Open. 3. Type the name of document, which you want to open. 4. Now Click on Open.

Exiting from the MS Word

Click on the Office Button and now click on the Exit Word to quit (exit) from the MS Word or you can directly press the ALT + F4. Entering/Typing the Text in Document (Index) To enter/Type or Insert the Text in the Document, steps are given below : 1. Click the place where you want to type your text. 2. Type the text you want to Type/Insert. 3. To insert the space, press the Spacebar.

Selecting the Text in Document

To select the Text in Document, steps are given below: 1. Click the Left Mouse Button, and drag it up to the desired/destination text which you want to select. 2. Place the cursor from where you want to select the text and press respective Arrow key from the keyboard by holding SHIFT key. Other methods for Selecting the Text: Type of Text Any Word Any Paragraph Any Line Any Sentence All objects and text Method for Selecting Double click the word. Triple click any where the paragraph. A Single click in front of the line. Single click any where the sentence by holding CTRL key. Use Select all from editing option on home panel or press CTRL + A.

Deleting the Text in Document

To delete the Text in Document, steps are given below: 1. To delete the one character before the cursor, place the cursor from where you want to delete the character and press Backspace. 2. To delete one character after the cursor, place the cursor from where you want to delete the character and press Delete key. 3. To delete one word before the cursor, place the cursor from where you want to delete the word and press CTRL + Backspace. 4. To delete the one word after the cursor, place the cursor from where you want to delete the word and press CTRL + Delete key.
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Moving Text

(Index)

To Move the Text in Document with Drag and Drop, steps are given below: 1. Select the text which you want to move. 2. Click the Left Mouse button and drag it as you drag a tiny box and vertical line move with the mouse pointer. 3. Where you want to move the text release the Mouse button.

Copying Text
To Copy the Text in Document with Drag and Drop, steps are given below : 1. Select the text which you want to copy. 2. Position the mouse pointer on the selected text. 3. Hold down the CTRL key and press the mouse button and drag it. As you drag a tiny box and vertical line move with the mouse pointer. 4. Where you want to copy the text, release the mouse button and CTRL key.

Undoing the Changes

MS Word enables you to reversing/repeating the last action which you have done. Undo reverses your last action. To Undo the Last Action: Click the Undo button on the Quick Access Toolbar or Press CTRL + Z. To Undo Multiple Actions: 1. Click the Undo button on the Quick Access Toolbar or Press CTRL + Z. 2. Click the Triangle adjacent to the Undo button on the Quick Access Toolbar to display a list of recent actions. 3. Drag down to select the actions that you want to undo. 4. After that release the mouse button to undo the selected actions.

Redoing the Changes

1. Redo enables you to reversing/repeating the Undo actions which you have done. 2. Undo reverses your last action but Redo reverses your last undo action. 3. You can click the Redo button on the Quick Access Toolbar or press CTRL + Y.

QUICK ACCESS TOOLBAR

(Index) The Quick Access Toolbar is a customizable toolbar that contains a set of commands that are independent of the panel that is currently displayed. You can add buttons that represent commands to the Quick Access Toolbar, and you can move the Quick Access Toolbar from one of the two possible locations. Move the Quick Access Toolbar The Quick Access Toolbar can be located in one of two places: Upper-left corner next to the Microsoft Office Button (default location) Below the Ribbon Click Customize Quick Access Toolbar . In the list, click Show Below the Ribbon. Add a command to the Quick Access Toolbar by using the Program Name Options dialog
box
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You can add a command (option) to Quick Access Toolbar from a list of commands in the Program Name Options dialog box, example: Print Do one of the following: Use the Microsoft Office Button Click the Microsoft Office Button, and then click Program Name Options, where Program Name is the name of the program you are in, for example, Print. Click Print Preview. Use the Quick Access Toolbar Click Customize Quick Access Toolbar . In the list, click More Commands. In the Program Name Options dialog box, in the Choose commands from list/, click the command category that you want. In the list of commands in the selected category, click the command that you want to add to Quick Access Toolbar, and then click Add. After you finish adding all the commands that you want, click OK. Add a command to the Quick Access Toolbar directly from the Ribbon You can also add a command to the Quick Access Toolbar directly from commands that are displayed on the Panel. On the Tab, click the desired panel or group to display the command that you want to add to the Quick Access Toolbar. Right-click the command, and then click Add to Quick Access Toolbar on the shortcut menu. PANELS IN MS WORD2007 (Index) There are Seven Panels available in MS Word2007. In these panels several groups and commands/options are available which facilitate to complete your document promptly. HOME PANEL (Index) The first panel is Home Panel. In this panel some groups are available which grip the options to format the text in your document such as Clipboard, Font, Paragraph, Styles and Editing.

Clipboard: The Office Clipboard works with Copy and Paste commands. If
you want to add any item and want to use in other word document, you can copy it in to Office Clipboard, and then paste it from the Office Clipboard into any Office document at any time. The collected items stay on the Office Clipboard until you exit all Office programs or you delete the items from the Clipboard task pane. Cut: With this option you can cut or move your selected text to any-where in the document with the paste option. This option makes possible to reuse the selected text without retyping it.
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To Cut the Text, steps are given below: Select the text which you want to move/cut. Click the Cut command on the Clipboard or press CTRL + X. Now place the cursor where you want to move your text and click the Paste command. Copy: This option works same as Cut option but in cut option the text moves to the new location in the document, while in Copy option, you can create a new copy of the text with the previous copy. It also works with the paste command. To Copy the Text, steps are given below: Select the text which you want to copy. Click the Copy command on the Clipboard or press CTRL + C. Place the cursor where you want to copy the text. Now click on the Paste command. Paste: This option cannot work alone. It works with Cut/Copy commands. After using Cut/Copy commands this option can work. Format Painter: You can use the Format Painter to apply text formatting and some basic graphical formatting, as borders and fills. To use the Format Painter, steps are given below : Select the text or graphic that has the formatting that you want to copy. If you want to copy text formatting, select a portion of a paragraph. If you want to copy text and paragraph formatting, select an entire paragraph, including the paragraph mark. Click the Home panel; click Format Painter in the Clipboard group. The pointer changes to a paintbrush icon. Note: Double-click the Format Painter button if you want to change the format of multiple selections in your document. Select the text or graphic that you want to format. Font: In this group, there are all the options avilable which are used to decorate your text and document. You can change your Font Style and Size and can Bold, Italic, Underline, Superscript and Subscript your text as well as you can change your Text Color and Highlight it in your document. You can also change your Font Case with this group. Font: When you are typing a document in MS Word, somewhere you want to change the font face or style of a word. You can easily change it from the font group. To change the Font of the text: Select the text which you want to change. Go to Home panel, click the drop down list of Font on the Font group or you can directly press CTRL + SHIFT + F to open the Font dialog box. Choose the Font type and click OK. Font Size: This option is used to increase/decrease the font size of the text. To change the Font Size of the text: Select the text which you want to grow/shrink. Go to the Home panel; click the drop down list of Font size on the Font group.
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You can directly press CTRL + SHIFT + P. Choose the Font Size. You can directly press CTRL + D to open the Font dialog box, and then choose the Font parameters and click OK. Bold: This option is used to make the selected text bold. To make Bold the text: Select the text which you want to bold. Go to Home panel, click Bold on the Font group or you can directly press the keyboard shortcut key CTRL + B. Italic: This option is used to italicize the selected text. To make Italic the text: Select the required text. Now click the Italic on the Font group, which is avilable in Home panel or you can directly press the CTRL + I for this. Underline: This option is used to underline the selected text. To Underline the text: Select the desired text which you want to underline. Click the Underline option from the Font group or you can press CTRL + U. For Double underline the text you can press CTRL + Shift + D. Strikethrough: This option is used to draw a line through the middle of the text. Subscript: This option is used to create small letters below the base line of the text. To work with Subscript: Select the letters/text which you want to write below the text baseline. Now click the Subscript from the Font group or press CTRL + =. Superscript: This option is used to create small letters above the line of the text. To work with Superscript: Select the letter/text which you want to write above the text baseline. Click the Superscript from the Font group which is available in Home panel or press CTRL + SHIFT + +. Text Highlight Color: This option is used to make the text highlight with color. To Highlight the Text: Select the text which you want to highlight. Click the Text Highlight Color and select the Color from the drop down color list. Font Color: This option is used to change the Font color of the text. Change Case: This option allows you to change the selected text in Sentence case, Uppercase, Lowercase, Capitalized each word or toggle case. Grow Font: This option is used to increases the font size (CTRL + SHIFT + >). Shrink Font: This option is used to decrease the font size (CTRL + SHIFT + <). Clear Formatting: This option helps to clear all the formatting of the text and leave only the plain/simple text.
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Paragraph: This group contains many options which are

related with paragraph text such as Alignments, Bullets and Numbering, Indent, Line spacing, Shading, Borders and Sorting etc. Bullets: You can add the bullets list in your paragraph by clicking on bullet option. Numbering: With this option you can add the numbering in your paragraph. Multilevel list: If you want to add the multilevel listing in your paragraph, this option is make easy your work. Indent: You can increase and decrease the left indents for your paragraphs. (CTRL + L), Center (CTRL + Alignment: There are four alignments Left E), Right (CTRL + R) and Justify (CTRL + J) available MS Word. You can easily align your text with these alignment options. Line Spacing: When you want to change the space between the lines you need to use this option. Shading: This option fill the background of the text with the colors. Border: It is used to give the border to the selected Text. You can use any type of the border to the text with this option. Sorting: With this option, you can sort your selected data text and numbers in ascending or descending order. Styles: There are some options avilable which are used to create and use the styles in your document. If you have give the formatting to your document text and want to use in other document, then you should create your own style and save it to use quickly. You can change and modify your style after creating the style if you want to change. To create your Style: Type the text and after typing select the text. Give the formatting to text such as bold, italic, underline, font, font- size and any other formatting. Now select the formatted text. Go to the Home panel and click the Styles group. Now click the drop down list and click the Save Selection as a New Quick Style Now a dialog box will be appeared before you with name Create a New Style from Formatting. Give the name to your style and click OK. Editing: With this group you can find the desired word in your document and count it. You can easily find the word and change it with another word by using Find and Replace options. Find: This option helps to find the desired word in your document. To use the Find command: Go to the Home panel; click Find option on the Editing group or press CTRL + F. Now a dialog box will appear with name Find and Replace.
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Type the text that you seeking in the Find What? Text box. Choose Find next looks through the document for text that matches your search. When it finds matching text, word highlights the text in the document and stops. Click Cancel or press Esc to close the dialog box and return the document. Replace: This option is used to replace the word with another word. This option works with the Find option. If you search a word and want to replace with another, this option makes easy your work. To use the Replace command: Go to the home panel, click Replace option on the Editing group or press CTRL + H. Now the Find and Replace dialog box will appear before you. Type the text that you want to replace in Find what dialog box. Then type the text that you want to replace with another text in Replace With dialog box. Click Replace if you want to replace somewhere and click Replace All if you want to change the text everywhere in the document. Click Cancel or press Esc to come out the dialog box. Select: This option is used to select the text and object in your document. INSERT PANEL (Index) In this panel there are some options which help to fluently insert the page number, page, table, pictures, header, footer and text box.

Pages: In this group, there are option named Cover Page, Blank Page and Page Break
accessible. Cover Page: With this option you can effortlessly insert a fully formatted page. You can change this page according to your requirements. Blank Page: You can insert the blank page in your document by using this option. Page Break: You can insert a page break at any specific location, when you want to start the work from a new page. Tables (Index) You can insert and draw the table into your document. You can also convert the selected text into the table format. To create a Table: Point the cursor where you want to insert a table. Go to Insert panel, click the Table group and click the drop down list of Table. Now select the required no. of columns and rows. To insert the Row in a Table: After creating a table, you can insert the rows in the table.
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Click in the Table and Right click, a list will be displayed. Click the Insert from the list, now a list will be displayed with sub options, choose according your requirement. To insert the Column in a Table: Click in the Table and Right click. Select the Insert from the list, which will be displayed after Right clicking in the table. Choose the required option from the Insert option. To change the Height and Width of the Row/Column : Select the Row/Column which you want to change the Height or Width. Right click the Table and select the Table properties from the list. Now a screen will be appear before you with name Table properties, give the required height/width to the Row/Column or Cell. Moving in a Table: After inserting the table, you want to know how you can move in a table? You can use the mouse and keyboard to move in a table. To Move in a Table with Keyboard: If you want to move one cell to the right, you should press Tab. If you want to move one cell to the left, you should press SHIFT + Tab. If you want to move up one row, should press Up Arrow. Same here, if you want to move down one row, press Down Arrow. Illustrations: You can insert a picture, shapes and charts in your document to make it easy to understand and remarkable. Picture: You can insert a picture in your document from the file. To insert a Picture in your document: Place the cursor where you want to insert the Picture. Go to Insert panel, click Illustrations group. Now click the Picture option. Now a dialog box will be appear with name Insert Picture. Choose the file from where you want to insert the picture in your document. Now select the picture and click Insert.

Format the Picture: After inserting a picture, you can format the picture according to your requirement. When you select the picture which you have inserted in your document Picture Tool will be highlighted with Format panel. With the help of this option you can format your picture such as height, width, cropping, framing and shaping. You can also change the color of your picture. This panel makes it easy to give the border & shading and many other shadow effects to make your document noticeable. Clip Art: You can include any drawing, movie and sound with the ClipArt option. To use the ClipArt option:
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Go to the Insert panel, click the Illustrations group and select the ClipArt option. After clicking this option a screen will be come into sight, with name ClipArt. Give the required search name in the Search for box; now choose the desired collection from which you want to insert in the Search in box. Now click on Go. Shapes: This option consent you to insert the readymade shapes in your document. You can frequently insert the required shape in your document. To insert the Shapes in your document: Go to Insert panel, click the Illustration group. Click the Shapes option, now the icons of the Shapes will be comes before you. Select the desired shape and drag it into your document. Format the Shapes: After dragging the Shape in your document, you can also format the shape according to your requirement. When you select the shape which you have insert in your document a Drawing Tool icon will be shown on the top of the panels list. With this icon a Format panel will also be appeared. With this panel you can format the shape such as shape fill, border, shadow effects, 3D effects, arranging and size of the shape.

Writing into the Shape: If you want to insert the text into the shape: 1. Select the Shape in which you want to insert the text. 2. Right click the Shape. 3. Now a list will be open, click the Add Text from which. 4. The cursor starts blinking inside the shape, now you can type text in the shape. SmartArt: You can insert SmartArt graphics to visually communicate information. With this option you can explicate your document. Chart: MS Word 2007 permits you to compare and explain your data with the help of the Chart. You can add/insert the chart according your requirement. To insert the chart in your document: Go to Insert panel, click the Illustration group. Now click the Chart option then a screen will be comes before you with name Insert chart. Choose the type of the chart and click OK. Links: In this group three options are available, Hyperlink, Bookmark and Cross-Reference. These options are used to create a link in the document to any place in same document or any other documents/mailing address.
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Hyperlink: You can create the link to existing file, current file or any other web page.
To create a customized hyperlink to a document, file, or Web page: Select the text or picture that you want to display as the hyperlink. On the Insert panel, in the Links group, click Hyperlink or press CTRL + K. You can also right-click the text or picture and then click Hyperlink on the short menu. Do one of the following: 1. To link to an existing file or Web page, click Existing File or Web Page under Link to, and then type the address that you want to link to in the Address box. If you do not know the address for a file, click the arrow in the Look in list, and then navigate to the file that you want. 2. To link to a file that you have not created yet, click Create New Document under Link to, type the name of the new file in the Name of new document box, and then, under When to edit, click Edit the new document later or Edit the new document now. Bookmark: You can create a Bookmark to assign a name to a specific point in the document. With this option you can make hyperlink to jump directly to the bookmarked location. To add a Bookmark: Select the text or item to which you want to assign a bookmark, or click where you want to insert a bookmark. On the Insert panel, in the Links group, click Bookmark. Under Bookmark name, type or select a name. Note: Bookmark names must begin with a letter and can contain numbers. You can not include spaces & special characters in a bookmark name. However, you can use the underscore to separate words. For example: "First_heading." Click Add. Cross Reference: This option refers to items such as headings, figures and tables by inserting cross reference. Cross Reference are automatically updated of the content is moved to another location. Header & Footer: Header: With this option you can add the content at the top of the page. In header you can add the page number, date and many other formats which will be appear at the top of the each
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page of the document. To insert the Header:

You can insert predesigned headers or footers in your document and easily change them. You can create your own header and footer designs, or header or footer with a company logo and custom look, and can save as a new header or footer to the gallery. Go to Insert Panel, click on the Header & Footer group. Select the Header from the group. Now a drop down list will be open, select the required design of the header and click the Edit Header. Now a panel with name Header & Footer Tools will be open. Click the Header from which, you can add picture, page number and date & time also in header. Footer: The contents which you add in footer will appear at the bottom of the each page of the document. To insert the Footer: Go to the Insert Panel, click on the Header & Footer group. Click the Footer from the group. Now a drop down list will be open, click the Edit Footer from which. Now a panel will be open with name Header & Footer Tools. Click the Footer from which and select the required format of footer. Page Number: You can also insert page number in your document. You can add page numbers, which are associated with headers and footers, to the top, the bottom, or the margins of a document. Information that is stored in headers and footers or margins appears dimmed, and it cannot be changed at the same time as the information in the body of the document. To insert Page Numbers: On the Insert panel, in the Header & Footer group, click Page Number. Click Top of Page, Bottom of Page, or Page Margins, depending on where you want page numbers to appear in your document. Choose a page numbering design from the gallery of designs. Text: In this group there are many options available such as Text Box, Drop Cap, WordArt, and Date & Time. These facilitate your document to understand. Text box: This option is used to insert the predefined/preformatted text box in your document. With this option you can insert your text in preformatted text box very rapidly. WordArt: This option is used to insert the decorative text in your document. You can create shadowed, skewed, rotated and stretched text as well as text has been fitted to predefined shapes.
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To insert the WordArt:

Go to the Insert panel; click the WordArt option from the Text group. Choose the desired style of text. Now a dialog box will open with name Edit WordArt, type the text you want to format. You can change the font style and size at this time. Click OK. Now a panel will be appeared with name WordArt tools You can format your WordArt drawing with this panel; you can change the shape, color and effects of your text with this panel. Drop Cap: You can easily create large initial capitals, more commonly known as drop caps that give your documents a distinct, magazine- style appearance. Drop caps are so named because usually the first letter or word of a paragraph, formatted in all capitals, is dropped into paragraph so that the first two or three lines are pushed to one side. To add the Drop Cap in your document: Now highlight the text or word you want to convert to a drop cap. Go to Insert panel, choose the Drop Cap from the Text group. Now a dialog box will be appeared with name Drop Cap. Choose the required position and click OK. Insert Date & Time: It is used to insert the current date & time in your document. If update automatically option is checked in date & time dialog box, you can update it on clicking update or you can directly press F9 after selecting it. Object: With this option you can insert OLE objects and edit them. You can also insert text from the other file in your current document. Symbols: This group has Equation & Symbol options. Equation (ALT + =): This option is used to insert the different mathematical equation by using the library of math symbols. Symbol: You can easily insert the symbols which are not available on your keyboard such as copyright symbols, trade-mark symbols and other Unicode characters etc. PAGE LAYOUT PANEL (Index) Before creating a document you have to set your page. With this panel you can set your page size, orientation, margins, indentation, spacing and color & borders.
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Themes: You can change your document style/design with this option such as colors, fonts
and effects. To apply a document Theme: You can change the document theme that is applied by default in Office programs such as Word by selecting another predefined document theme or a custom document theme. On the Page Layout panel, in the Themes group, click Themes.

Do one of the following: 1. To apply a predefined document theme, click the document theme that you want to use under Built-In. 2. To apply a custom document theme, click the document theme that you want to use under Custom. Page Setup: This group helps to set the page of your document. In this group there are many options avilable which are used to set the page such as margin, size, orientation and columns etc. Margins: This option is used to set/define the space/margin for the page of the document. To set the Page Margins: On the Page Layout panel, in the Page Setup group, click Margins. Click the margin type that you want. For the most common margin width, click Normal. When you click the margin type that you want, your entire document automatically changes to the margin type that you have selected. You can also specify your own margin settings. Click Margins, click Custom Margins, and then in the Top, Bottom, Left, and Right boxes, enter new values for the margins. Note: To change the default margins, click Margins after you select a new margin, and then click Custom Margins. In the Page Setup dialog box, click the Default button, and
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then click Yes. The new default settings are saved in the template on which document is based. Each new document based on that template automatically uses the new margin settings. Orientation: This option is used to change your document in either portrait or landscape layout. Orientation refers to whether the text is to be printed length wise or width wise. You can choose either portrait (vertical) or landscape (horizontal) orientation for all or part of your document. When you change the orientation, the galleries of predesigned page and cover page options also change to offer pages that have the orientation that you choose. To change the Orientation of your document: On the Page Layout panel, in the Page Setup group, click Orientation. Click Portrait or Landscape. To use Portrait and Landscape Orientation in the document: Select the pages or paragraphs that you want to change to portrait or landscape orientation. Note: If you select some but not all of the text on a page to change to portrait or landscape orientation, Word places the selected text on its own page, and the surrounding text on separate pages. On the Page Layout panel, in the Page Setup group, click Margins. Click Custom Margins. On the Margins tab, click Portrait or Landscape. In the Apply to list, click Selected text. Size: To make the document you have to define the paper size. You can choose the predefined paper size for your document or change/define the new size for your document. To apply the Paper Size: Go to Page Layout panel. Choose Size option from the Page Setup group. Now choose any size of the paper of your document. You can also define your required paper size of the document. To define the own paper size you have to click the More Paper Size option. Now a dialog box will open with name, Page Setup. Click the Paper option and select the Custom Size. Now type the required Height and Width in boxes. Now click OK. Columns: This option is used to split the text in two or more columns. Insert Page and Section Breaks: You can use section breaks to change the layout or formatting of a page or pages in your document. For example, you can change the single-column page into two or more columns page. You can separate the chapters in your document so that the line numbering for each section begins at 1. You can also create a different header or footer for a section of your document. Page Background: You can decorate/design your page by giving effects, colors and borders. This group provide you many options which fabricate your work unproblematic.
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Watermark

(Index) Watermarks are text or pictures that appear behind document text. They often add interest or identify the document status, such as marking a document as a Draft. You can see watermarks in Print Layout view and Full Screen Reading view or in a printed document. If you are using a picture, you can lighten it, or wash it out, so that it doesn't interfere with document text. If you use text, you can select from built-in phrases or type in your own text. To add a Text Watermark to document: You can insert a predesigned watermark from a gallery of watermark text, or you can insert a watermark with custom text. On the Page Layout panel, in the Page Background group, click Watermark. Do one of the following: 1. Click a predesigned watermark, such as Confidential or Urgent, in the gallery of watermarks. 2. Click Custom Watermark, click Text watermark and then select or type the text that you want. You can also format the text. To add a Picture into a Watermark: You can turn a picture, clip art, or a photo into a watermark that you can use to brand or decorate a document. On the Page Layout panel, in the Page Background group, click Watermark. Now a dialog box will appear before you with name Printed Watermark. Click Picture watermark, and then click Select Picture. Select the picture that you want, and then click Insert. Select a percentage under Scale to insert the picture at a particular size Select the Washout check box to lighten the picture so that it doesn't interfere with text. Page Color: With the help of this option you can change the background color of the page of your document. To change the Page Color of the document: On the Page Layout panel, in the Page Background group, click Page Color. Do any of the following: 1. Click the color that you want under Theme Colors or Standard Colors. 2. Click Fill Effects to change or add special effects, such as gradients, textures, or patterns.
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Page Borders: This option is used to add the border around the page of your document
to make your document attractive. To add a Border to a page: On the Page Layout panel, in the Page Background group, click Page Borders. Now a dialog box will open with name Borders and Shading. Click one of the border options under Settings. To specify that the border appears on a particular side of a page, such as only at the top, click Custom under Setting. Under Preview, select where you want the border to be appear. Select the style, color, and width of the border. To specify an artistic border, such as trees, select an option in the Art box. Paragraph: This group furnish the options which are used to set the paragraph setting such as left and right indent and spacing between paragraphs. Indent: Indent fix on the distance of the paragraph from either the left or the right margin. Within the margins, you can increase or decrease the indentation of a paragraph or group of paragraphs. To set the Paragraph Indent: On the Page Layout panel, click the Paragraph Dialog Box, and then click the Indents and Spacing tab. Now set the Alignment and Outline level in General list. Now set the amount of Indentation in Left and Right block. In the Special list under Indentation, click First line, and then in the By box, set the amount of space that you want the first line to be indented. After that set the amount of Space in Before and After block under the Spacing list. Now click OK. Arrange Object Position: With this option you can position the object which you have inserted in your document. You can position the object as inline with text or wrapped square with the text. Text is automatically wrapped around the inserted object. Bring to Front: This option brings the selected object in front of other objects. You can also bring the selected object in front of text. Bring to Front Bring Forward Bring in front of text Send to Back: It is used to send the selected object behind other objects.
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You can also send the object behind the text. Send to back Send backward Send behind text Text Wrapping: This option change the way of text wrap around the selected object. Align: You can align the object in different manner. Such as Align Left, Align Center, Align Right, Align Top, Align Middle and Align Bottom. By using these alignments you can align or distribute the selected object. Group: You can group number of objects as a result they can be treated like a single object. If you want to ungroup any object from the grouping object you can also do this, with the help of ungroup option. You can regroup the objects. Rotate: You can change the position of shapes by rotating or reversing them. Reversing a shape is also referred to as creating a mirror image or flipping. You can reverse the shape vertically or horizontally by clicking Flip Vertical or Flip Horizontal. REFERENCES PANEL (Index)

Table of Contents: MS Office Word 2007 automatically creates the table of contents from
the headings that you have marked in your documents. If you want the table of contents to include text that is not formatted as a heading, you can reformat that text and can include in the Table of Contents. Select the text that you want to include in your table of contents. In the Table of Contents group, click Add Text. On the References panel click on Update Table and select update entire table option. To create a table of contents After you mark the entries for your table of contents, you are ready to build it. Click where you want to insert the table of contents. On the References panel, Click Table of Contents and then choose the table of contents style that you want. Footnotes: When you want to explain, comment on your document you can insert the footnotes/endnotes in your document. This group has the option of inserting the Footnotes and Endnotes. Insert Footnote: Footnotes displays at the end of the each page. Footnotes are automatically changed as you move around the document. You might use footnotes for detailed comments. To insert the Footnote: On the References panel, in the Footnotes group, click Insert Footnote or Insert Endnote. The words which you want to display in footnote will appear at the end of the page and endnotes at the end of the document on the last page.
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To make changes to the format of footnotes or endnotes, click the Footnotes Dialog Box Launcher, and do one of the following: 1. In the Number format box, click the format that you want. 2. To use a custom mark instead of a traditional number format, click Symbol next to Custom mark, and then choose a mark from the available symbols. Click Insert. Insert Endnote: Endnotes displays at the end of the document. You might use endnotes for citation of sources. MAILINGS PANEL (Index) You can use Mail-Merge option when you are creating a set of document, such as a letter, invitation, notice, etc.; and you want to send it to many customers or a sheet of addresses. Each letter or label has the same kind of information, but the recipients are different.

To use the Mail Merge option: Go to the Mailing panel. Click the Start Mail Merge, and then click the Step by Step Mail Merge Wizard. First step is Select the Document type. Select the Letters. Click at Next to start document. The second step as mentioned is to select the document. You have the option of using the current document, starting from an existing document or from a template. Step three asks you to type your letter. Write the letter to various people inviting them to the birthday party (or according to you). Selecting the Recipients. Now click the Start Mail Merge group and click the Select the Recipients. A drop down option list will open, choose the Type New list (or use existing list if you have already created it). Now a dialog box will appear with name New Address List. Choose the fields which you want to use in your address list and delete the other fields. Type the entries in the select fields. Now click OK, then you completed the Address list. Save the list with name. Next step would show you the preview of the mailing results; you can preview the next and previous record with the use of record buttons. Now click the Finish & Merge.
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REVIEW PANEL

(Index) This panel provides options which are used to check out your document very rapidly such as spelling & grammar mistakes, autocorrecting.

Proofing: There are such options avilable in this group which

make too easy to create the document without any spelling and grammer mistake. This group suggests the similar meaning words which you have use in your document. Research: This option opens the research pane to search refernce matarial such as translation and dictonary services. Thesaurus: This option suggests the other word with the same meaning to the word which you have inserted. To use the Thesaurus option: Go to the Review panel, click the Proofing group, and then click Thesaurus. Research, and then in On the Tools menu, click the All Reference Books list, click Thesaurus. Type the word or phrase in the Search for box, and click Start Searching. To use one of the words in the list of results or to search for more words, do one of the following: 1. To use one of the words, point to it, click the down arrow, and then click Insert or Copy. 2. To look up additional related words, click a word in the list of results. Spelling & Grammar: When you create your document there is not enough time to check a document for spelling and grammar mistakes. If there is any mistake will found in your document, this option indicates these mistakes with displaying wavy red and green lines. The grammar mistake will appear with green line and spelling mistake with wavy red line. You can just check your document only by clicking on it. To check a document for Spelling and Grammar errors: Click on the Review Panel Click on Spelling and Grammar in the Proofing group or directly press F7.
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If the program finds spelling mistakes, a dialog box is displayed, and the first
misspelled word found by the spell checker is selected. You can resolve each error that the program finds in different ways. 1. Ignore the misspelled word 2. Ignore the misspelled word every time by clicking Ignore All. 3. Change the misspelled word. 4. Change all to change all occurrences of the misspelling. Translate: You can translate your document/selected text language into different languages with this option. Word Count: This option is used to see the pages, lines, number of words, characters, and paragraphs in your document. Protect Documents: This group provides the option by which you can protect your document or section of your document from other users so no one can change your document formatting and content. This option create restriction to the others users. They can not do any changes without the users permission. After protecting the file will be read only for others. To Protect your document: Click on Protect Document option. Select Restrict Formatting and Editing. Choose the different options according to you and press Yes, Start Enforcing Protection. Now add the password to your document. You can also protect it without adding password. Click the Microsoft Office Button, point to Prepare, and then click Mark as Final. After marking as final, your document will work as Read Only. Anyone can open your document but can not change it. VIEW PANEL (Index) This panel has many options which can be used to view your document in different ways.

Document Views: Different types of views are present in this group by which you can view
and check the status of your document. Print Layout: With this option you can view how your page will appear after printing. Full Screen Reading: In this view you can view your document in full screen. You can easily make changes in your document. To view your document in Full Screen Reading : On the View panel, in the Document Views group, click Full Screen Reading. You can use any of the following options to move from page to page in a document: 1. Click the arrows in the lower corners of the pages.
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2. Press Page-Up or Backspace for previous pages & Page-Down or Spacebar for next pages. 3. Click the navigation arrows at the top center of the screen. Note: Click View Options, and then click Show Two Pages to view two pages, or screens, at a time. Web Layout: In this view you can see your document as it would look as a web page. Outline: In this view,You can see your document as an outline. Draft: In this view you can view your document as a draft. Show/Hide: This group is used to show or hide the options such as ruler, gridlines and thumbnails. Ruler: This option is used to measure and line up the text/object in the document. Gridlines: It is used to show or hide the gridlines in your document to align the objects. Thumbnails: This option is used to show or hide the thumbnail pane. Thumbnail means small picture of each page of your document. Zoom: This option is used to zoom in or out the document according to your requirement. Window: This group offers many option to set the current or all open windows. Arrange All: You can tile all open window side by side on the screen. You can work at the same time in all open window without closing the any window. Split: With the help of this option you can divide/split the current window into two parts so that you can see the different section of your document at the same time. Macros (Index) You can automate frequently used tasks by creating macros. A macro is a series of commands and instructions that you group together as a single command to accomplish a task automatically. To record and run the Macro: Go to View panel. Click the Macros, now a drop down list will appear before you. Click the Record Macro. After clicking a dialog box will open with name Record Macro. Type the name of macro in Macro name. Now now click the Keyboard from the Assign macro to.
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After clicking once again a dialog box will appear before you with name Customize
Keyboard. Click in the press new shortcut key and type the key in the box. Now click on Assign. Click the Close button. Now the recording will start. Now a recorder sign will display with pointer, do the work or formatting which you want to record. After completing the task or formatting you have to to go Macros and click the Stop Recording. Now whenever you press the the shortcut key which you assign, your macro will run rapidly. (Index) Select all Bold Copy Font dialog box Align Center Find Go To Replace Italic Justify Hyperlink Align Left Increase Indent New Open Print Align Right Save Increase Hanging Indent To select all the text and objects of document. To apply bold formatting to the selected text. To copy the selected text (with Paste option). To open the font dialog box. To center align the paragraph text. To Find the required text in the document. To move at the desired location page, line, etc. To replace the Searched text (with Find option). To apply italic effect to the selected text. To justify the paragraph text. To Insert the Hyperlink in your document. To left align the paragraph text. To increase the left indent of the paragraph. To create a new document. To open the existing document (dialog box). To print the document (open print dialog box). To right align the paragraph text. To save the document (dialog box first time only). To increase the level of the hanging indent.
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KeyBoard Shortcuts
CTRL + A CTRL + B CTRL + C CTRL + D CTRL + E CTRL + F CTRL + G CTRL + H CTRL + I CTRL + J CTRL + K CTRL + L CTRL + M CTRL + N CTRL + O CTRL + P CTRL + R CTRL + S CTRL + T
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CTRL + U CTRL + V CTRL + W CTRL + X CTRL + Y CTRL + Z CTRL + = CTRL + F2 CTRL + ENTER ALT + = ALT + F4 ALT + F7 CTRL + SHIFT + * CTRL + SHIFT + + CTRL + SHIFT + < CTRL + SHIFT + > CTRL + SHIFT + A CTRL + SHIFT + D CTRL + SHIFT + F CTRL + SHIFT + G CTRL + SHIFT + M CTRL + SHIFT + O CTRL + SHIFT + P CTRL + SHIFT + S CTRL + SHIFT + T F1 F7 F9 F12 SHIFT + F2

Underline Paste Close Cut Redo Undo Subscript Print Preview Page Break Equation Exit from Word Thesaurus Show/Hide Mark Superscript Shrink Font Grow Font Uppercase Double Underline Font Name Word Count Decrease Indent Research Font Size Apply Style Decrease Hanging Indent Help Update Save As Change Case

To underline the selected text. To insert the text from clipboard (cut/copy). To close the document only (CTRL + F4). To place the selected text to another location. To repeat the undo actions. To cancel the last actions. To create the small letters below text baseline. To open the print preview panel. To start work on a new page. To open the equation tool (design) panel. To exit from the MS Word. To find the meaning and other similar words. To show or hide the paragraph and other marks. To create the small letters above text baseline. To decrease the font size (CTRL + [). To increase the font size (CTRL +]). To change the selected text in uppercase. To apply double underline to the selected text. To change the font-face To see the counts of pages, lines, words, etc. To decrease the left indent of the paragraph. To open the research dialog box. To change the font size of the text To open the apply style (dialog box). To decrease the level of hanging indent. To open the MS Word help option. To update any field as date & time, TOC, etc. To save the file with a new name or format. To change the case of the selected text.

Spelling & Grammar To open the spelling grammar dialog box.

Note: If you find any typing or printing error/s, inform immediately to your branch office.
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