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Calendar (CAV) : Creating and Editing Appointments

The document discusses the calendar component of Pocket Informant software. It describes how the calendar views are linked and how data is cached. It provides details on how to create, edit, and set alarms for appointments. Templates and time zones can be applied when creating appointments. Primary and secondary alarms are explained.

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makis_g3
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49 views2 pages

Calendar (CAV) : Creating and Editing Appointments

The document discusses the calendar component of Pocket Informant software. It describes how the calendar views are linked and how data is cached. It provides details on how to create, edit, and set alarms for appointments. Templates and time zones can be applied when creating appointments. Primary and secondary alarms are explained.

Uploaded by

makis_g3
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Pocket Informant 8

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Calendar (CAV)
The Calendar component of Pocket Informant uses the same information and displays it in different ways. Any lter or date change that you set in one view, say, the Agenda View, will affect the way the data is displayed in all the other Calendar sub views. This provides consistency and improves performance. However each sub view can show a different portion of this data set as well as have different options guiding how that data is shown. By default, Pocket Informant loads in 3 months worth of data in its cache for optimum performance on both light and extremely heavy calendar databases. You can tune this option in the Advanced section within the Pocket Informant Options Control Panel using the Calendar Cache size option.

Creating and Editing Appointments


Creating Appointments
To get to the dialog to create a new appointment, you can do one of the following: Tap on the New button in Calendar View Tap on the up arrow next to the New button in any other view or application that supports the shared New menu, or on the New button on the Today screen, and choose the kind of item you want to create. Pocket Informant does not have to be running for this to work. Tap and hold on the date (and time in Day View) you want, and select New Appointment. The correct date (and time in Day View) will be preentered for you. Tap and hold on a contact in Contacts View, and choose Create Appt With The new appointment will be linked automatically to the contact, and the contacts name will be entered into the subject eld. Tap and hold on a task in Task View, and choose Tools > To Appt. You will be asked if you want to keep or delete the task, and will then be taken to the editor with the task subject entered into the appointment subject eld. Select some text in either an Alarm Note or in a note from any other item (such as a contact), tap Edit, and select Create Appointment from Selection. The selected text will be copied to the subject eld.

Apply Templates
You can press on the template icon to the left of the Subject to apply templates to this appointment.

Create New Appointments in dierent Time-zones


When you are creating an appointment via the full editor at the bottom of the dialog is a time-zone picker. Using this you can create new appointments in the time-zone of your choice and Pocket Informant will gure out the proper time to be posted into your calendar.

Primary and Secondary Alarms


Primary alarms are made when you tap on the alarm bell icon and enter either minutes before or exact time alarm info. Secondary alarms can be made for an appointment by tapping on the next to the alarm bell icon. This brings you to a new dialog that lets you set three kinds of secondary alarms: Mobile Device Only Alarms: This creates an alarm on your Pocket PC which does not sync to the desktop. Zero Duration Appointments: This creates a new appointment with a zero duration and an alarm on that appointment. This is useful because the secondary appointment will sync with the desktop. Travel Time Appointments: This creates an appointment before and after your main appointment depending on the checkboxes you setup for traveling. Secondary alarms are useful to give you a heads-up reminder of the upcoming appointment to help you get prepared or to set aside time for traveling. For example if you have a meeting and need to be notied 15 minutes before the appointment you set a primary alarm of 15 minutes. Then you can setup a secondary alarm of 2 hours prior to the meeting to remind you to nish getting ready for the meeting. While secondary alarms are assigned internally to Pocket Informant for your appointment they are not tied to it permanently under all situations. If an appointment changes in desktop Outlook or elsewhere the secondary alarms may not update along with it.

Editing Appointments
To edit an appointment, do one of the following: Tap on the appointment, and then tap on Edit Mode.

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