AIM

BR.100 ACCOUNTS PAYABLE APPLICATION SETUP ORAERP.com Inc.

Author: Creation Date: Last Updated: Document Ref: Version:

<Author> XX-XXX-XXXX XX-XXX-XXXX <Document Reference Number> DRAFT 1A

Approvals: <Approver 1> <Approver 2>

Copy Number

_____

BR.100 Accounts Payable Application Setup

Doc Ref: <Document Reference Number> Error! Reference source not found.

Document Control
Change Record
3

Date XX-XXX-XXXX

Author <Author>

Version Draft 1a

Change Reference No Previous Document

Reviewers

Name

Position

Distribution

Copy No. 1 2 3 4

Name Library Master

Location Project Library Project Manager

Note To Holders: If you receive an electronic copy of this document and print it out, please write your name on the equivalent of the cover page, for document control purposes. If you receive a hard copy of this document, please write your name on the front cover, for document control purposes.

Error! Reference source not found. File Ref: Document1 (v. DRAFT 1A ) Company Confidential - For internal use only

Document Control

ii

BR.100 Accounts Payable Application Setup

Doc Ref: <Document Reference Number> Error! Reference source not found.

Contents

Document Control ..................................................................................................................ii Application Setup Control Sheet - Payables ....................................................................... 1 AP: Define Invoice Tolerances ............................................................................................. 2 AP: Define Payment Interest Rates ...................................................................................... 3 AP: Define Expense Report Templates ............................................................................... 4 AP: Define Financial Options ............................................................................................... 6 AP: Define Accounts Payable Options ................................................................................ 9 AP: Define Aging Periods ................................................................................................... 16 AP: Define Special Calendars ............................................................................................. 17 AP: Define Profile Options ................................................................................................. 18 Open and Closed Issues for this Deliverable .................................................................... 19 Open Issues..................................................................................................................... 19 Closed Issues .................................................................................................................. 19

Error! Reference source not found. File Ref: Document1 (v. DRAFT 1A ) Company Confidential - For internal use only

Document Control

iii

BR.100 Accounts Payable Application Setup

Doc Ref: <Document Reference Number> Error! Reference source not found.

Application Setup Control Sheet - Payables

Environment Name: Machine: Type (definition, execution, or both):

Workflow SubWorkflow Name Setup Accounts Payable

Setup Task

Responsibility

Due Date

QA Responsibility

QA Due Date Signature Approval

AP: Define Invoice Tolerances AP: Define Payment Interest Rates AP: Define Expense Report Template AP: Define Financial Options AP: Define Aging Periods AP: Define Special Calendars AP: Define Profile Options

XX_Payables_Superuser XX_Payables_Superuser

XX-XXX-XXXX XX_Payables_Manager XX-XXX-XXXX XX_Payables_Manager

XX-XXX-XXXX XX-XXX-XXXX

XX_Payables_Superuser

XX-XXX-XXXX XX_Payables_Manager

XX-XXX-XXXX

XX_Payables_Superuser XX_Payables_Superuser XX_Payables_Superuser XX_Payables_Superuser

XX-XXX-XXXX XX_Payables_Manager XX-XXX-XXXX XX_Payables_Manager XX-XXX-XXXX XX_Payables_Manager XX-XXX-XXXX XX_Payables_Manager

XX-XXX-XXXX XX-XXX-XXXX XX-XXX-XXXX XX-XXX-XXXX

Error! Reference source not found. File Ref: Document1 (v. DRAFT 1A ) Company Confidential - For internal use only

Application Setup Control Sheet - Payables

1 of 19

BR.100 Accounts Payable Application Setup

Doc Ref: <Document Reference Number> Error! Reference source not found.

AP: Define Invoice Tolerances Payables>Setup>Invoice>Tolerances

<Customer Short Name> Process: <Process Name>
Control Number: Business Area: Date:

<Business Area>
Priority(H, M, L):

<Date>
Process Owner:

<Control Number>

<Priority (H, M, L)>

<Process Owner>

Description: Use this form to define the matching and tax tolerances you want to allow for variances between invoice, purchase order, receipt, and tax information.

<PO Matching>
Name Description Type Tolerence-Received Goods Tolerance for Received Goods Goods

Use this region to enter percentage-based tolerances for your matching approvals.
Name Ordered (%) Maximum Ordered (%) Received (%) Maximum Received (%) Price (%) Exchange Rate Amount Shipment Amount Total Amount Tolerances (Balnk) (Balnk) 2% (Balnk) 2% (Balnk) (Balnk) (Balnk) Hold Name Qty Ord Max Qty Ord Qty Rec Max Qty Rec Price Max Rate Amount Max Ship Amount Max Total Amount Enabled No No Yes No Yes No No No

Error! Reference source not found. File Ref: Document1 (v. DRAFT 1A ) Company Confidential - For internal use only

AP: Define Invoice Tolerances

2 of 19

BR.100 Accounts Payable Application Setup

Doc Ref: <Document Reference Number> Error! Reference source not found.

AP: Define Payment Interest Rates Payables>Setup>Payment>Interest Rates

<Customer Short Name> Process: <Process Name>
Control Number: Business Area: Date:

<Business Area>
Priority(H, M, L):

<Date>
Process Owner:

<Control Number>

<Priority (H, M, L)>

<Process Owner>

Description: Use this form to define the interest rates Oracle Payables uses to calculate and pay interest on overdue invoices.

<Payment Interest Rates>

% (Rate) 1% Effective Dates: From XX-XXX-XXXX Effective Dates: To XX-XXX-XXXX

Error! Reference source not found. File Ref: Document1 (v. DRAFT 1A ) Company Confidential - For internal use only

AP: Define Payment Interest Rates

3 of 19

BR.100 Accounts Payable Application Setup

Doc Ref: <Document Reference Number> Error! Reference source not found.

AP: Define Expense Report Templates Payables>Setup>Invoice>Expense Report Templates

<Customer Short Name> Process: <Process Name>
Control Number: Business Area: Date:

<Business Area>
Priority(H, M, L):

<Date>
Process Owner:

<Control Number>

<Priority (H, M, L)>

<Process Owner>

Description: Use this form to define an expense report template for entering Expense Reports.

<Expense Report Templates>

Operating Unit Template Name Description Inactive Date Enable for Internet Expenses Policy Schedule Data Capture Rule (Blank) End Date XXXX Consultants Expenditure Expense Incurred for Consultants

Project Expenditure Type Expense Item Hotel Stay Expense Category Accomodations Tax Code XXXX GL Account XXXXXX Consultancy Cost

(Blank)

(Blank)

Error! Reference source not found. File Ref: Document1 (v. DRAFT 1A ) Company Confidential - For internal use only

AP: Define Expense Report Templates

4 of 19

BR.100 Accounts Payable Application Setup

Doc Ref: <Document Reference Number> Error! Reference source not found.

Continued..

<Expense Report Templates>

GL Account Description Prompt Consultancy Charges Justification Required Require Receipt For Cash Require Receipt Above Number of Duplicated Allowed Viewable from All Templates Calculate Amount Apply Receipt Rules to Negative Expense Line Yes Credir Card Require receipt Above

Consultancy Charges

Always

Required

No

Yes

No

Error! Reference source not found. File Ref: Document1 (v. DRAFT 1A ) Company Confidential - For internal use only

AP: Define Expense Report Templates

5 of 19

BR.100 Accounts Payable Application Setup

Doc Ref: <Document Reference Number> Error! Reference source not found.

AP: Define Financial Options Payables>Setup>Options>Financials

<Customer Short Name> Process: <Process Name>
Control Number: Business Area: Date:

<Business Area>
Priority(H, M, L):

<Date>
Process Owner:

<Control Number>

<Priority (H, M, L)>

<Process Owner>

Description: Use this form to define the options and defaults you use throughout Oracle Applications . You can define defaults in this form to simplify vendor entry, invoice entry, and automatic payments.

<Financial Options>
Use this region to select your defaults for Oracle Financials.

Accounting
Future Period GL Accounts: Liability GL Accounts: Prepayment GL Accounts: Bills Payable GL Accounts: Discount Taken GL Accounts: PO Rate Variance Gain GL Accounts: PO Rate Variance Loss GL Accounts: Expenses Clearing GL Accounts: Miscellaneous GL Accounts: Retainage 1 XX,XXX,XXX.XXXX XX,XXX,XXX.XXXX (Blank) XX,XXX,XXX.XXXX XX,XXX,XXX.XXXX

XX,XXX,XXX.XXXX

(Blank) (Blank) (Blank)

Error! Reference source not found. File Ref: Document1 (v. DRAFT 1A ) Company Confidential - For internal use only

AP: Define Financial Options

6 of 19

BR.100 Accounts Payable Application Setup

Doc Ref: <Document Reference Number> Error! Reference source not found.

Supplier - Purchasing
Use this region to enter defaults that Oracle Purchasing assigns to the purchasing documents you enter.
RFQ Only Site (Checkmark) Ship To Location Bill To Location Inventory Organization Ship Via FOB Freight Terms Unchecked XXX Site XXX Site XXX Org (Blank) (Blank) (Blank)

Encumbrance
Use Requisition Encumbrance Reserve at Completion Use PO Encumbrance Check Check Check

Tax
Use this region to enter Value-Added-Tax (VAT) information for Oracle Applications. If your organization is not subject to registration to pay value-added-taxes, you do not need to enter information in this region. VAT
Member State VAT Registration Number (Blank) (Blank)

Human Resources
Use this region to enter the options and defaults, such as numbering method, for entering employee information in Oracle Payables.
Business Group XXX Company

Error! Reference source not found. File Ref: Document1 (v. DRAFT 1A ) Company Confidential - For internal use only

AP: Define Financial Options

7 of 19

BR.100 Accounts Payable Application Setup Expense Check Address (Picklist) Use Approval Hierarchies Office Yes

Doc Ref: <Document Reference Number> Error! Reference source not found.

Employee Number
Method Next Automatic Number Automatic

((Blank)

Error! Reference source not found. File Ref: Document1 (v. DRAFT 1A ) Company Confidential - For internal use only

AP: Define Financial Options

8 of 19

BR.100 Accounts Payable Application Setup

Doc Ref: <Document Reference Number> Error! Reference source not found.

AP: Define Accounts Payable Options Payables>Setup>Options>Payables

<Customer Short Name> Process: <Process Name>
Control Number: Business Area: Date:

<Business Area>
Priority(H, M, L):

<Date>
Process Owner:

<Control Number>

<Priority (H, M, L)>

<Process Owner>

Description: Use this form to set control options and defaults used throughout Oracle Payables.

<Payables Options> Accounting

Use this region to define the default audit information options for your invoice and payment transactions. Payment Accounting
When Payment is Issued When Payment Clears When Payment is Issued When Payment Clears From payment Discount From Supplier Site Check Check Check Check Select (Radio Button)

Automatic Offset Method

None Balancing Account Select (Radio Button)

Discount Method
System Account Prorate Expense Select (Radio Button)

Error! Reference source not found. File Ref: Document1 (v. DRAFT 1A ) Company Confidential - For internal use only

AP: Define Accounts Payable Options

9 of 19

BR.100 Accounts Payable Application Setup Prorate Tax

Doc Ref: <Document Reference Number> Error! Reference source not found.

Interest
System Account Prorate Across Invoices Select (Radio Button)

Prepayment Account
From Supplier Site From Purchase Order Select (Radio Button)

Currency
Use this region to enable multiple currencies in Oracle Payables and define Currency defaults for your foreign currency invoices and payments.
Use Multiple Currencies Require Exchange Rate Entry Calculate User Exchange Rate Use Invoice Exchange Rate on Prepaid Expense for Tax Exchange Rate Type Check Uncheck Check Uncheck

Standard

GL Accounts
Realized Gain Realized Loss Rounding XX,XXX,XXX.XXXX XX,XXX,XXX.XXXX XX,XXX,XXX.XXXX

Invoice
Main
Confirm Date as Invoice Number Use Batch Controls Check

Error! Reference source not found. File Ref: Document1 (v. DRAFT 1A ) Company Confidential - For internal use only

AP: Define Accounts Payable Options

10 of 19

BR.100 Accounts Payable Application Setup Allow Online Validation Allow Document Category Override Allow Adjustments to Paid Invoices Recalculate Scheduled payments Allow Remit-To Account Override Receipt Acceptance Days Check Uncheck Check Uncheck Check

Doc Ref: <Document Reference Number> Error! Reference source not found.

GL Date Basis
GL Date Basis System Date (Radio Button)

Freight
Freight Account (Blank)

Prepayment
Payment Terms Settlement Days Tax Difference Account (Blank) S (Blank) (Blank)

Approval
Use Invoice Approval Workflow Allow Force Approval Check Check

Approval Processing Sequence

Require Validation Before ApprovalGL Date Basis Require Accounting Before ApprovalGL Date Basis Check

Uncheck

Error! Reference source not found. File Ref: Document1 (v. DRAFT 1A ) Company Confidential - For internal use only

AP: Define Accounts Payable Options

11 of 19

BR.100 Accounts Payable Application Setup

Doc Ref: <Document Reference Number> Error! Reference source not found.

Matching
Allow Final Matching Allow Distribution Level Matching Allow Matching Account Override Transfer PO Descriptive Flexfield Information Uncheck Check Uncheck Check

Tolerances
Goods Tolerances Services Tolerances 0% Tolerance for goods 0% Tolerance for services

Interest
Allow Interest Invoices Minimum Interest Amount* Uncheck

Interest Invoice Accounts *

Expense Liability

* Note: No editing allowed unless Allowed Interest Invoices box is checked.

Expense Report
Use this region to enable and enter defaults for Expense Reports you create in Oracle Payables.
Default Template Apply Advances (Blank) (Blank)

Automatically Create Employe as Supplier

Payment Terms Pay Group (Blank) (Blank)

Error! Reference source not found. File Ref: Document1 (v. DRAFT 1A ) Company Confidential - For internal use only

AP: Define Accounts Payable Options

12 of 19

BR.100 Accounts Payable Application Setup Payment Priority Hold Unmatched Expense Reports (Blank) (Blank)

Doc Ref: <Document Reference Number> Error! Reference source not found.

Payment
Use this region to enter defaults, such as bank account and payment cycle, for the Payments you create in Oracle Payables. Discount
Exclude Tax from Discount Calculation Uncheck

Single Payment
Allow Pre-Date Allow Void and Reissue Allow Address Change Uncheck Check Check

Bank Charges
Enable Bank Charges Deduction from Payment (Checkmark) Deduct Bank Charge from Payment Uncheck

Uncheck

Allow Remit-To Supplier Override Allow Document Category Override

Uncheck Uncheck

Withholding Tax (Only be applicable if Taxation is required)

Use Withholding Tax Allow manual Withholding Tax Group

Withholding Amount Basis

Include Discount Amount

Error! Reference source not found. File Ref: Document1 (v. DRAFT 1A ) Company Confidential - For internal use only

AP: Define Accounts Payable Options

13 of 19

BR.100 Accounts Payable Application Setup Include Tax Amount

Doc Ref: <Document Reference Number> Error! Reference source not found.

Apply Withholding Tax

Never At Invoice validation Time At Payment Time At Invoice Validation amd payment Time Select (Radio Button) Uncheck Uncheck Uncheck

Create Withholding Invoice

Never At Invoice Validation Time At Payment Time At Withholding Application Select (Radio Button) Uncheck Uncheck Uncheck

Withholding Date Basis

Invoice Date GL Date Select Uncheck

Include Income Tax Type on Withholding Distributions

Uncheck

Supplier
Use this region to enter or review defaults for your vendors.
Invoice Currency PayGroup Terms Date Basis (Blank) (Blank) (Blank)

Error! Reference source not found. File Ref: Document1 (v. DRAFT 1A ) Company Confidential - For internal use only

AP: Define Accounts Payable Options

14 of 19

BR.100 Accounts Payable Application Setup Pay Date Basis Payment Terms (Blank) (Blank)

Doc Ref: <Document Reference Number> Error! Reference source not found.

Reports
Report Sorting
Sort by Alternate Field (Blank)

Error! Reference source not found. File Ref: Document1 (v. DRAFT 1A ) Company Confidential - For internal use only

AP: Define Accounts Payable Options

15 of 19

BR.100 Accounts Payable Application Setup

Doc Ref: <Document Reference Number> Error! Reference source not found.

AP: Define Aging Periods Payables>Setup>Calendar>Aging Periods

<Customer Short Name> Process: <Process Name>
Control Number: Business Area: Date:

<Business Area>
Priority(H, M, L):

<Date>
Process Owner:

<Control Number>

<Priority (H, M, L)>

<Process Owner>

Description: Use this form to define the aging periods you want to use for your Invoice Aging Report.

<Aging Periods>
Use this region to define the characteristics of your Aging Periods.
Name Description Active Column Order 1 2 3 4 Monthly Aging Monthly Aging Check Days: From 1 31 61 91 Days: To 30 60 90 120 Column Headings: First 1st Bucket 2nd Bucket 3rd Bucket 4th Bucket Column Heading: Second

Error! Reference source not found. File Ref: Document1 (v. DRAFT 1A ) Company Confidential - For internal use only

AP: Define Aging Periods

16 of 19

BR.100 Accounts Payable Application Setup

Doc Ref: <Document Reference Number> Error! Reference source not found.

AP: Define Special Calendars Payables>Setup>Calendar>Special Calendar

<Customer Short Name> Process: <Process Name>
Control Number: Business Area: Date:

<Business Area>
Priority(H, M, L):

<Date>
Process Owner:

<Control Number>

<Priority (H, M, L)>

<Process Owner>

Description: Use this form to describe periods which Oracle Payables uses for special functions, such as Key Indicator reporting or recurring payment period definitions.

<Special Calendar>
Calendar Name Periods Per Year Description Type of Calendar Period Dec Nov Oct Sep Recurring Invoices (Select) Year XXXX XXXX XXXX XXXX Sequence 12 11 10 9 Start Date 01-DEC-XXXX 01-NOV-XXXX 01-OCT-XXXX 01-SEP-XXXX End Date 31-DEC-XXXX 30-NOV-XXXX 31-OCT-XXXX 30-SEP-XXXX System Name Dec-XX Nov-XX Oct-XX Sep-XX Report Run Special Calendar 12

Error! Reference source not found. File Ref: Document1 (v. DRAFT 1A ) Company Confidential - For internal use only

AP: Define Special Calendars

17 of 19

BR.100 Accounts Payable Application Setup

Doc Ref: <Document Reference Number> Error! Reference source not found.

AP: Define Profile Options Payables>Other>Profile

<Customer Short Name> Process: <Process Name>
Control Number: Business Area: Date:

<Business Area>
Priority(H, M, L):

<Date>
Process Owner:

<Control Number>

<Priority (H, M, L)>

<Process Owner>

Description: Use this form to define your Profile options.

<Profile>
Profile Name Budgetary Control Group MO: Operating Unit MO: Security Profile MO: Default Operating Unit AP: Notification Recipient E-mail AP: Use Invoice Batch Controls Default Value Standard XXX-OU XX Company XXX-OU Blank No User Value Blank Blank Blank Blank Blank Blank

Error! Reference source not found. File Ref: Document1 (v. DRAFT 1A ) Company Confidential - For internal use only

AP: Define Profile Options

18 of 19

BR.100 Accounts Payable Application Setup

Doc Ref: <Document Reference Number> Error! Reference source not found.

Open and Closed Issues for this Deliverable

Open Issues
ID Issue Resolution Responsibility Target Date Impact Date

Closed Issues
ID Issue Resolution Responsibility Target Date Impact Date

Error! Reference source not found. File Ref: Document1 (v. DRAFT 1A )

Open and Closed Issues for this Deliverable Company Confidential - For internal use only

19 of 19