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Excel 2010 Fourmulas & Functions Quick Reference Guide

1. This document provides instructions for entering formulas and functions in Excel. It explains how to type formulas, insert functions, use cell references, and more. Common functions covered include SUM, AVERAGE, MAX, MIN, and COUNTA. 2. Keyboard shortcuts and features like autofill, conditional formatting, and tracing precedents and dependents are also summarized. Date and time formats, absolute cell references, and paste special options are defined. 3. Various Excel functions are listed, including text, financial, logical, and date/time functions. Examples are provided for creating formulas and using functions to manipulate data.

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rasheedshaikh2003
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© Attribution Non-Commercial (BY-NC)
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Download as PDF, TXT or read online on Scribd
170 views

Excel 2010 Fourmulas & Functions Quick Reference Guide

1. This document provides instructions for entering formulas and functions in Excel. It explains how to type formulas, insert functions, use cell references, and more. Common functions covered include SUM, AVERAGE, MAX, MIN, and COUNTA. 2. Keyboard shortcuts and features like autofill, conditional formatting, and tracing precedents and dependents are also summarized. Date and time formats, absolute cell references, and paste special options are defined. 3. Various Excel functions are listed, including text, financial, logical, and date/time functions. Examples are provided for creating formulas and using functions to manipulate data.

Uploaded by

rasheedshaikh2003
Copyright
© Attribution Non-Commercial (BY-NC)
Available Formats
Download as PDF, TXT or read online on Scribd
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STARLIGHTEDUCATION

ENTERING FORMULAS
1. 2. 3. 4. 5. 6. Select the target cell. Type the Equal sign (=) Click on the first cell reference or type the cell address. Type the symbol for Add, Subtract, Muliply or Divide. Repeat the above, as needed. Depress Enter or click on the green arrow in the Formula/Edit bar. Example: =C3(A5-A4)

Quick Reference Guide EXCEL 2010 BASIC FORMULAS & FUNCTIONS THE MAX FUNCTION TO CREATE A SERIES
1. Enter the necessary numbers into adjacent cells. i. e. D5 as 0 and D6 as 5. 2. Select both cells with the white cross. 3. Click on the Fill Handle and drag down to display a series of 0, 5, 10, 15 etc.

ENTERING FUNCTIONS
1. Select the target cell. 2. Depress the Equal sign (=). 3. Type function name followed by an open parentheses. 4. Select the target range of cells. 5. Type the closing parentheses or depress Enter. Example: =SUM(B2:B6)

INSERTING FUNCTIONS
1. Select the Formula tab. 2. Click the Insert Function (fx Insert Function) button on the Ribbon. 3. Search for Function or select a category. 4. Select the target function. 5. Click OK. 6. Enter or select the target range. 7. Click OK.

BASIC FORMULAS
FORMULA =A1+A6 =A1+A2 +A3 =A3-A1 =B2*B3 =G5/A5 =G5^2 =(C1+C3)/C4 EXPLANATION adds A1 and A6 adds the three cells subtracts A1 from A3 multiples B2 and B3 divides G5 A5 squares G5. adds C1 to C3, and divides the result by C4 adds A2 and A5, multiples by 4, adds the number3

1. Enter the necessary data. 2. Select the cell where the result is to display. 3. Click on the Insert Function button located on the Formula/Edit bar. 4. If the function does not display in the Select a function: box, click on the down arrow for Or select a category and select MAX. 5. Click OK. 6. Drag and select the target range. 7. Click OK.

CELL ADDRESSES
Cells are referenced by addresses made from the column letter and the row number. You can find the address of a cell by looking in the Name Box. Example: A1, B10, J5

THE COUNTA FUNCTION


This function counts all cells in a range regardless of type except those that are empty. 1. Enter necessary data. 2. Select the cell where the result is to display. 3. Select Formula tab|More Functions|Statistical. 4. Click on CountA from the offered list. 5. Select the target range. 6. Click OK.

5 BASIC RULES OF FORMULAS


1. 2. All Formulas start with the = sign. The results of a formula displays in the cell in which the formula is located. Cells are references by their column and row. The operators for formulas are +, -, * and / and with anything between parentheses factored first. Excel is blind to upper and lower case, it sees them the same so formulas are not case sensitive.

THE AVERAGE FUNCTION


1. 2. 3. 4. Enter necessary data. Select cell where result is to display. Click the Formulas tab. Select More Function|Statistical from the Ribbon. 5. Click Average from the offered list. 6. Select the target list. 7. Click OK.

=4*(A2+A5)+3

3. 4.

USING AUTOFILL
1. 2. 3. Select cells containing data. Select the AutoFill handle. When the pointer displays as a small, black cross, drag to highlight the target cells.

THE MIN FUNCTION


1. 2. 3. Enter the necessary data. Select the cell where the result is to display. Click on the Insert Function button located on the Formula/Edit bar. If the function does not display in the Select a function: box, click on the down arrow for Or select a category and select MAX. Click OK. Drag and select the target range. Click OK.

5.

THE COUNT FUNCTION


This function ignores any cells containing text or that are empty. 1. Enter necessary data. 2. Select the cell where the result is to display. 3. Select Formulas tab|More Functions|Statistical. 4. Click Count from the offered list. 5. Select the target range. 6. Click OK.

4.

USING AUTOSUM
1. 2. 3. Select the numbers and the cells that should contain the formula. Click on the AutoSum icon. Click on the AutoSum down arrow for additional options.

5. 6. 7.

IMPORTANT KEYBOARD SHORTCUTS


Ctrl+Z Ctrl+X Ctrl+C Ctrl+V Ctr+ Y undo cut copy paste redo

TOTALING A CELL RANGE


Click on the target cell and click Home|Editing group|Sum button.

TO REFERENCE A CELL IN A FORMULA


Type the cell reference or click on it.

STARLIGHTEDUCATION

ABSOLUTE CELL REFERENCING


Absolute cell reference always refers to the same cell, regardless of where the formula is copied. The $ in a formula indicates an absolute reference. A cell address cn also be part relative and part absolute.
Address A2 $A$2 Type Relative Absolute Action column and row may change columns and row cannot change column remains constant but the row may change

Quick Reference Guide EXCEL 2010 ADVANCED FUNCTIONS TEXT FUNCTIONS ONE TOUCH PASTE SPECIAL
In some instances it is easier to execute a normal paste then use the smart tag menu that activates in Excel 2010. 1. Copy the source data. 2. Complete a standard paste (Ctrl+V) where desired. 3. Excel 2010 will activate a smart tag that allows you to expand a small menu of Paste Special commands. 4. Click the target command. 5. You can also use Hot Keys to execute these Paste Special commands.

SUM CELLS IN NON-GROUPED WORKSHEETS


1. Place a cell value in any cell of sheet1:sheet3. 2. Insert a 4th worksheet and click in a cell. 3. Type an Equal sign (=) followed by SUM and an open parentheses. 4. Click on the tab for sheet1, click on the cell containing the target value followed by a comma. 5. Repeat the above, targeting the cells on sheet2 and sheet3. 6. Depress Enter and Excel will complete the formula with the sum displayed in the selected cell on sheet4. Example:

Function CLEAN

$A2

Mixed

CREATING AN ABSOLUTE CELL REFERENCE


Select the target cell and depress F4.

TRACE PRECEDENTS & DEPENDENTS


Excels Tracing Precedents and Tracking Dependents feature will allow you to view the Precedents, the data field used for evaluating the formulas/functions and Dependents, the data field on which it depends. 1. Open a spreadsheet containing a sum formula. 2. Select Formula tab|Formula Auditing Group|Trace Precedents.

INSERT A FUNCTION
Select the target cell and click the fx (Insert Function button) on the Formula/Edit Bar.

DATES AND TIMES


Excel stores dates and times as a number representing the number of days since 1900-Jan-0, plus a fractional portion of a 24 hour day: ddddd.tttttt . This is called a serial date, or serial date-time.

3. To display the Dependents, repeat the above, selecting on the Trace Dependents entry.

Description Removesall nonprintablecharacters fromtext CONCATENATE Joinsseveraltextitems intoonetextitem TRIM Convertstextto uppercase LEFT Returnstheleftmost charactersfromatext value MID Returnsaspecific numberofcharacters fromatextstring startingattheposition youspecify PROPER Capitalizesthefirst letterineachwordofa textvalue RIGHT Returnstherightmost charactersfromatext value LOWER Convertstextto lowercase LEN Returnsthenumberof charactersinatext string UPPER Convertstextto uppercase

WATCH WINDOW
The Watch Window shows you the result of the cells being tracked, without having to switch to the sheet where the formula is to check its result. The Watch Window button can be found on the Formula tab|Formula Audition group|Watch Window. Select the cell that you want to watch and click on the Add button to close the dialog window.

CONDITIONAL FORMATTING
1. Select the target cells. 2. Select Home|Styles group|Conditional Formatting. 3. Choose the formatting scheme and set the conditions.

ENTERING 2 DIGIT YEARS


Entering a date with two digits in the year, Excel uses 29/30 as the "cutoff point" between 1900 and 2000. For example, entering a year between 30 and 99 causes Excel to treat the year as 1930 - 1999. Entering a year between 00 and 29 causes Excel to treat the year as 2000 - 2029.

WYSIWYG PASTE SPECIAL


In Excel 2010, when you copy a range and right click anywhere in the spreadsheet, you get a right-click menu that shows you the Paste Special icons. Hovering over these, you can see a live preview of what the each Paste Special command will do to your data.

DISPLAYING FORMULAS
Depress the Ctrl key|tilde key (~).

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