Kyocera: Best Workflow Management Application

10th Annual Awards
Best Workflow Management Application
Kyocera
KYOcapture
Automating paper processes significantly reduces administrative and physical storage costs, while sharing of electronic copies of paper documents eliminates dependence on interoffice mail, couriers, or regular mail. Providing simple, structured document capture, processing, and routing workflows, KYOcapture which is driven by NSis AutoStore provides a single platform which enables companies to easily and seamlessly capture, process and route information directly from the control panel of the MFP. Device-independent in nature, KYOcapture captures both hardcopy and electronic (e.g., Word, PDF, and XLS files) documents through multiple sources including MFPs, digital copiers and scanners, e-mail, desktops, wireless devices, and fax equipment from various manufacturers.
Administrators utilize an easy-to-use interface to design workflows within KYOcapture.
A 21st Century document imaging strategy relies on a marriage between hardware and software products. BERTLs Best Awards highlight software solutions that excel in areas including fleet management, cost control, network security, document work-
flow, archiving, and distribution issues that are critical points of decision-making in every company. BERTL has named Kyoceras KYOcapture BERTLS Best in 2005, in the category of Best Workflow Management Application.
Captured documents are recognized, tracked, and indexed individually or in batches. Capture can be as simple as a basic scan to file task, to more complex tasks including barcode recognition and key metadata field population at the Kyocera MFP touch screen routed directly to new or existing customer databases. Following capture, documents can be processed through a wide range of
BERTL, Inc. 2005. 200 Craig Road, Manalapan, NJ 07726. All Rights Reserved. No copying, distributing, or storage of any kind is permitted. To obtain a reprint license, call (1) 732761-2311. For information on BERTL reports, awards, and subscriptions, visit www.BERTL.com
10th Annual Awards

image enhancement and editing tools including OCR, despeckling, deskewing, and much more before the final stage of the process is undertaken. The final stage in the KYOcapture workflow process involves the routing of the captured and processed document to multiple final destinations. Documents can be routed to numerous content repositories or business applications, databases, and e-mail systems. Tight integration with document management systems helps consolidate and streamline capture processes into a single action process. One set of capture workflows can be defined for all document and content types, both easing administrative requirements and reducing the user learning curve. Alternatively, KYOcapture can be set up to automatically capture and archive content sent to a particular e-mail address (POP3 or SMTP) or polled/monitored directory. The application is fully integrated and certified with Documentum D5 and ApplicationXtender, Domino.doc, SharePoint Portal Server, Hummingbird, iManage, OpenText LiveLink, Lotus Notes/Domino, and Exchange. Also featured is the ability to send documents to multiple document management applications, network folders, printers, and fax services. While KYOcaptures open architecture means that it can be used with any scanning input device, Kyocera has worked closely with NSi to create a much richer marriage between the hardware and software elements. The first key differentiator between KYOcapture and some the other MFP/AutoStore solutions is a result of the strong bidirectional interface. This bidirectional capability allows the wizard-like device interface to be refreshed as user walks through the Entering a KYOcapture workflow from a Kyocera MFP device panel. This touch screen enables Kyocera MFP devices to be tion: very valuable for offices where capable of interacting with the applicausers have private contacts for sendtion while in use, allowing: ing emails Device propagation which allows 1. Server level validation of the one device to be primary/master device panel interaction device and other devices to be sec2. A dynamic menu definition for the ondary: valuable to keep devices in users and the way they walk through sync automatically the wizard-like interface; and Device grouping which allows a 3. Allows applications to directly interdevice to be grouped by organizaact with the device without taking tional definitions (defined in Active CPU time on the device. Directory) so that various users can A second key differentiator of see their own set of capabilities withKYOcapture is its ability to make great in their own devices use of the range of local databases Authentication directly with Active that house users, private contact list, Directory/LDAP/Novell directories public email address books, and PC from the panel. addresses. KYOcapture has made KYOcapture, through a combination of great use of the interfaces into these the advanced bi-directional ability of databases to integrate them directly the Kyocera MFP design and the with Lotus Notes Public Address sophistication and customizable Books or Microsoft Exchange Global KYOcapture software workflow Address List. Even further distinction processes, offers organizations the was built by Kyocera that enables their users to synchronize their private ability to capture, process, and route both paper and electronic documents contacts from Notes or Exchange into in a flexible, easily-programmed envithe device. ronment that is both richer and more In summary these capabilities enable: functional than similar applications. Public Email Synchronization: very valuable for remote devices that need updated Public email Private user contact list synchroniza-
10th Annual Awards
Spotlight On Kyocera
Founded in Japan in April, 1959, Kyocera is a familiar name throughout the international business community. The company is continuously expanding and is currently represented in 160 countries. Kyocera acquired well-known copier company Mita in the 1990s and now does business as Kyocera Mita. Kyoceras headquarters are in Kyoto, while Kyoceras main headquarters are based in Osaka, Japan. The company has more than 40,000 employees, split into various groups throughout the world. Kyoceras focus is on various hardware and software products and solutions. Kyocera has a wide reach across the global market. Kyocera is mainly an office equipment specialist, interested in the development of copiers, multifunctional devices, printers, and fax products. The company focuses on low- to midrange volume areas of the business market. However, it has a sturdy, highvolume product range available as well. Kyoceras concern for environmental issues is visible in the design of many of its machines. The companys ECOSYS (Ecology, Economy, and System) printers have eliminated disposable print cartridges to reduce industrial waste. To further build on its success, Kyocera is focusing on the development of software and network solutions that integrate with their hardware products. These measures will enable the company to provide a more comprehensive, consultative approach to assist its customers in getting more value from their document management processes. Kyocera states that it remains dedicated to further developing their business and increasing the satisfaction of its customers.
BERTLs Best
Recognizing the Best in Digital Imaging Technology and Innovation
For the 10th consecutive year, BERTL, Inc. presents BERTLs Best: the best devices and software in the digital imaging marketplace. BERTLs Best award winners are selected after rigorous analysis of the hundreds of digital imaging devices, software, and management utilities in the world-wide marketplace. BERTLs analysts review current product lines and new product introductions to identify the select group of devices and software that stand apart from the others. BERTLs Best covers the entire digital imaging and document management arena:
Executive Office MFPs General Office Monochrome MFPs Back Office Production Devices Wide Format Devices Digital Duplicators General Office Color MFPs Back Office Production Color Devices Document Scanners Software and Utilities Plus, BERTLs Best recognizes products for cost-efficiency and innovation. While print or copy speeds are important, it is the feature set, functionality, performance, and overall business process value that are the key considerations in judging which product is BERTLs Best. The important question: How well does this product work in a real-world business setting?
BERTL combines its wide-ranging knowledge of the competitive landscape and contact with buyers about their product and supplier experiences to identify worthy products. BERTL analyzes network management utilities, concurrency and contention, print and copy productivity, image quality, return on investment, competitive advantage, accessibility, design and build quality, standard functions, modularity of design and upgrade path, installation, and more. BERTL is 100 percent independent. It receives no funding from the industry and all product evaluations and reports are published at BERTLs own expense for its subscribers. BERTL publishes the worlds largest library of business competitive intelligence for the digital imaging market at www.BERTL.com

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10th Annual Awards

Best Workflow Management Application

10th Annual Awards

10th Annual Awards

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