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    Description: Tags: Byrd-Aprinstructions2006

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    anon-486765
    This document provides instructions for completing the Robert C. Byrd Honors Scholarship Program Performance Report. It outlines the information required in each section and checks to ensure reported data is consistent and can be used to accurately calculate graduation and persistence rates. Section I requires recipient counts and spending to equal totals. Section II requires allotment and carryover amounts to equal totals. Section III requires graduate, enrollment, and non-renewal counts to have logical relationships and equal certain totals to allow for rate calculations.

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    Description: Tags: Byrd-Aprinstructions2006

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    This document provides instructions for completing the Robert C. Byrd Honors Scholarship Program Performance Report. It outlines the information required in each section and checks to ensure reported data is consistent and can be used to accurately calculate graduation and persistence rates. Section I requires recipient counts and spending to equal totals. Section II requires allotment and carryover amounts to equal totals. Section III requires graduate, enrollment, and non-renewal counts to have logical relationships and equal certain totals to allow for rate calculations.

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    This document provides instructions for completing the Robert C. Byrd Honors Scholarship Program Performance Report. It outlines the information required in each section and checks to ensure reported data is consistent and can be used to accurately calculate graduation and persistence rates. Section I requires recipient counts and spending to equal totals. Section II requires allotment and carryover amounts to equal totals. Section III requires graduate, enrollment, and non-renewal counts to have logical relationships and equal certain totals to allow for rate calculations.

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    Attribution Non-Commercial (BY-NC)
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    27 views4 pages

    Description: Tags: Byrd-Aprinstructions2006

    Uploaded by

    anon-486765
    This document provides instructions for completing the Robert C. Byrd Honors Scholarship Program Performance Report. It outlines the information required in each section and checks to ensure reported data is consistent and can be used to accurately calculate graduation and persistence rates. Section I requires recipient counts and spending to equal totals. Section II requires allotment and carryover amounts to equal totals. Section III requires graduate, enrollment, and non-renewal counts to have logical relationships and equal certain totals to allow for rate calculations.

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    of 4

    INSTRUCTIONS FOR THE FY 2006

    ROBERT C. BYRD HONORS SCHOLARSHIP PROGRAM


    PERFORMANCE REPORT

    BEFORE YOU MAIL THE PERFORMANCE REPORT, PLEASE CHECK THE


    FOLLOWING:

    SECTION I.

    9 The recipient "Total" (G) must equal the sum of the recipients (A+B+C+D+E+F).

    9 The "Amount Paid" total (E) must equal the sum of the amounts paid in
    (A+B+C+D+E+F).

    9 The "Amount Paid" total for each type of institution (A through F) must equal $1,500
    for new and renewal, times the number of recipients for each type of institution.

    SECTION II.

    9 The Amount Paid in "A" must equal the Total Amount Paid in Section I "G." The
    amount in "A" should include your --
    (1) FY 2005 allotment used for scholarships, and
    (2) FY 2005 scholarship funds that you reserved in Section II "B" of your
    FY 2005 Performance Report. The FY 2005 carryover funds must have
    been obligated by September 30, 2006. Any funds unobligated after
    September 30, 2006 must be returned to the U.S. Department of Education.
    Any scholarship erroneously awarded after the stated date must be made
    good from available FY state funds.

    9 The sum of A+B+C+D must be equal to the state's total FY 2005 allotment plus any
    funds carried over from the FY 2005 performance report.

    SECTION III.

    The information you provide to the Department of Education in this section is critical for
    program monitoring and for providing performance information to Congress and the
    public. Specifically, the Department is publishing data annually on the graduation rates
    and persistence rates of Byrd scholars. However, in many cases, the Department has
    been receiving data that is not usable for these calculations. Please review these
    instructions carefully. You may be asked to submit records to support the accuracy of
    the data you provide.
    A - The number of Byrd scholars who graduated during this report year:

    In less than 4 years: __________


    In 4 years: __________
    In more than 4 years: __________
    Total: __________

    In Section A, the sum of the numbers reported for #1, #2, and #3 must equal the total
    reported for #4.

    B - The number of Byrd scholars who left higher education this report year prior to
    graduation: _________

    In Section B, the number should include all students who withdrew from school during
    this reporting period.

    Note-The Department uses Sections A and B to calculate the graduation rate, which for
    the program is defined as the percentage of Byrd scholars graduating within four years.
    Therefore, the calculation is (A1 + A2) divided by (A4 + B) or scholars who graduate in
    four years or less divided by (all scholars graduating this period + dropouts).

    C - The number of Byrd scholarship recipients enrolled at the beginning of this reporting
    year:

    1. Freshman: _________
    2. Sophomore: _________
    3. Junior: _________
    4. Senior: _________
    5. Total: _________

    In section C, the sum of the numbers reported for 1-4 must equal the “Total” reported for
    5. Include all Byrd scholarship recipients enrolling at the beginning of this school year.

    D - The number of all Byrd scholarship recipients reported in C, above, who were still
    enrolled at the end of this reporting year. (Do not include scholars who graduated.):

    1. Freshman: _________
    2. Sophomore: _________
    3. Junior: _________
    4. Senior: _________
    5. Total: _________
    In Section D, report only those students included in Section C who completed the full
    year of coursework by the end of the reporting period. Do not include under #4 those
    seniors who graduated; graduates should be reported only in Section A. The sum of the
    numbers reported for 1-4 must equal the total for 5. The totals for each entry in
    Section D must be equal to or less than the equivalent entry in Section C. (Please
    exclude scholars enrolling in school in your state after the start of the school year from
    the end of the year figures in Section D.)

    Many state performance reports come in with no obvious relationship between


    beginning of year and end of year enrollments with some classes’ end of year
    enrollment figures only a small fraction of beginning-of-year enrollments and with other
    classes’ end-of-year data significantly greater than beginning-of-year data -- similar to
    below:

    C - The number of Byrd scholarship recipients enrolled during this reporting year:

    1. Freshman: 255
    2. Sophomore: 117
    3. Junior: 159
    4. Senior: 123
    5. Total: 654

    D - The number of all Byrd scholarship recipients reported in C, above, who were still
    enrolled at the end of this reporting year (do not include scholars who graduated):

    1. Freshman: 14
    2. Sophomore: 130
    3. Junior: 116
    4. Senior: 160
    5. Total: 420

    Note - The Department uses Sections C and D to calculate the persistence rate, which
    for the program is defined as the percentage of Byrd Scholars remaining in school after
    three years of study. Therefore, the calculation is (D1 + D2 + D3) divided by (C1 + C2 +
    C3) or the total of the freshmen, sophomores, and juniors as of June 30 divided by the
    number of freshmen, sophomores, and juniors enrolled during this reporting year.
    Illogical data, such as that presented in the example above, cannot be used for
    persistence rate calculations.

    E - The number of non-renewed scholarship recipients:

    1. Number ineligible due to academic reasons: __________


    2. Number ineligible due to less than full-time academic status: __________
    3. Number ineligible due to leaving postsecondary education institution: __________
    4. Other reasons for ineligibility: __________________ __________________

    In Section E, include under #1, students who remained in school, but lost Byrd
    Scholarship eligibility due to academic reasons. Include students withdrawing from
    school under #3.
    Under #4, provide the number of students as well as the reason(s).

    The Department performs one more check on the data we receive. We expect the
    number of students enrolled at the beginning of the academic year to equal the sum of:
    (the number persisting through the year) plus (the number graduating) plus (the number
    of dropouts). In terms of the entries in the form, this would correspond to:
    C5 = D5 + A4 + B. Please make sure the numbers add up in this fashion, or provide an
    explanation below.

    Form Approved OMB Number 1840-0598 Expiration Date: 06/30/2007

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