Registration of Corporations and Partnerships PDF

REGISTRATION OF CORPORATIONS AND PARTNERSHIPS WITH THE SEC
1. What laws govern the registration of companies and partnerships at the SEC? Securities Regulation Code (R.A. 8799) P.D. 902-A as Amended Corporation Code of the Philippines Civil Code (Partnerships) What entities are registered with the SEC? Stock corporations (Including foreign corporations e.g. branch offices, representative offices, regional headquarters or regional operating headquarters) Non-stock corporations (Foundations, associations, nongovernment organizations, religious organizations, etc.) Partnerships (General and limited partnerships) Where do I go if I want to incorporate a company or partnership? The Company Registration and Monitoring Department (CRMD) What do I do? a. General Procedure The general procedure is given in Table 1. The required documents are given in Table 2. Additional requirements for foreign corporations are given in Table 3. TABLE 1 : STEPS IN REGISTRATION
SECURITIES AND EXCHANGE COMMISSION
REPUBLIC OF THE PHILIPPINES
b. On-Line Registration To be fully operational after the first quarter of 2002, the SEC online registration facility will allow remote submission of applications via the Internet. This system will enable applicants to verify and reserve corporate names as well as apply for registration, 24 hours, 7 days a week. Applicants only need to access the SEC web site at http://www.sec.gov.ph and follow the instructions provided for this procedure. 5. What do I get?
For incorporation of stock or non-stock corporation For formation of partnership For establishment of foreign branch or representative office, regional headquarters or regional operating headquarters Certificate of Incorporation Certificate of Recording License to Do Business in the Philippines
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A CITIZENS MANUAL FOR THE

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REGISTRATION OF CORPORATIONS & PARTNERSHIPS

(PAMPHLET NO.2)
28 II 2002
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1 2 3 4 SEC Building, EDSA, Greenhills Mandaluyong City Tel. Nos. 726-0931 to 39 http://www.sec.gov.ph
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Verify/reserve proposed name with the Name Verification Unit. Draw up the Articles of Incorporation and By-laws in accordance with the Corporation Code. Blank forms are also available from the CRMD. If required, get endorsements from other government agencies as given in Table 4. In addition, the CRMD obtains clearances from other SEC departments whenever these are deemed appropriate. Deposit paid-up capital / contribution (for foundations only) in the bank. Table 5 gives the minimum paid-up capital requirements for certain types of corporations. Present 6 sets of the accomplished forms and documents for preprocessing at the CRMD. Only complete application documents are accepted for processing. All documents executed outside the Philippines must be authenticated by the appropriate Philippine embassy or consulate in the area concerned. Pay the filing fees to Cashier. Claim the Certificate/License from the Releasing Unit, Records Division upon presentation of the official receipt issued for payment of filing fee. ***
The above Certificates grant juridical personality to the applicant corporation or partnership. These do not authorize said entities to undertake business activities that require Secondary Licenses or Permits to Operate from the SEC or other government agencies, such as but not limited to: broker or dealer in securities, government securities eligible dealer (GSED), investment adviser of an investment company, closeend or open-end investment company, investment house, transfer agent, commodity or financial futures exchange/broker merchant, financing company, pre-need plan issuer, general agent in pre-need plans and time shares/club shares/membership certificates issuers or selling agents thereof. The Licenses granted to branch/representative offices or regional/regional operating headquarters likewise do not authorize said entities to engage in activities requiring secondary licenses from the SEC as indicated above.
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How long does it take? Assuming all required documents are submitted and all information therein provided is in order, applications for registration of new corporations/partnerships with the SEC are processed within 24 hours from date of filing. What are the fees I should pay? For the appropriate fees and charges, please refer to Pamphlet No. 3 Schedule of SEC Fees and Charges. What reports do I submit after I register with the SEC? All registered corporations are required to submit a yearly General Information Sheet (GIS) and Audited Financial Statement (AFS) in the appropriate formats specified by the Commission. Details are given in Pamphlet No. 4.
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*** Applicants can buy and register their Stock & Transfer Book or Membership Book immediately after the issuance of the Certificate of Incorporation or within 30 days upon issuance thereof.
TABLE 3 REQUIRED DOCUMENTS FOR FOREIGN CORPORATIONS (In Addition to those in Table 2)
Proof of Inward Remittance by Non-Resident Aliens or Partners Form F-100 Form F-103 Form F-104 Application for Regional Headquarters (RHQ) /Regional Operating Headquarters (ROHQ) Authenticated Board Resolution authorizing establishment of office in the Phil.; designating Resident Agent; and stipulating that in absence of Resident Agent or upon cessation of business in the Phil., any summons may be served to SEC as if same is made upon corporation at its home office. Authenticated Financial Statement of Applicant certified by independent CPA in home country Authenticated copies of Articles of Incorporation and By-laws of applicant Resident Agents Acceptance of Appointment (if not signatory in application form) Affidavit that mother company is solvent and of sound financial condition Authenticated Certification that it is engaged in international trade with affiliates, subsidiaries, or branch offices in the Asia-Pacific region and other areas Authenticated Certification from principal office of foreign entity that it was authorized by its Board of Directors or governing body to establish RHQ or RHOQ in the Phil.
SUBSIDIARY BRANCH OFC REP OFC RHQ / RHOQ
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Where can I obtain further information? The Public Assistance Unit at the ground floor, SEC Building The Public Assistance Hotline (Tel. Nos. 725-4118 or 726-0931 to 39 loc. 243 or 279) The CRMD Corporate & Partnership Division (Tel. No. 726-9245) The SEC web site at http://www.sec.gov.ph
PARTNERSHIP STOCK CORP NON-STOCK
TABLE 5 : MINIMUM PAID-UP CAPITAL REQUIREMENTS

Banks Break Bulk Agent Cargo Consolidator Financing company (head Office) - Metro Manila and other 1st class cities - Other classes of cities - Municipalities Foreign Branch office Foreign Representative office Freight Forwarders Foundations (Non-stock corporations) Health Maintenance Organization Insurance Company Insurance Adjuster Investment Adviser/Manager Investment Company Investment House Mining Non-Vessel Operating Common Carrier Pawnshop Pre-Need Plan Issuer Pre-Need Plan Agent Recruitment Agency for Overseas Employment Reinsurance Company Retail Trade Activities with Foreign Equity School - Elementary Education - Elementary & Secondary Education - Elementary, Secondary, Tertiary, Post Graduate Education Security Agency Securities Broker/Dealer (New/SRO-Member) * Securities Broker/Dealer (Existing/SROMember) * Securities Broker/Dealer in Proprietary Shares (Non SRO-Member) * Shipping Transport/Vessel Owner (Corporation) Shipping Transport/Vessel Owner (Partnership) Shipping Transport/Vessel Owner (Not yet owning or operating vessel at time of application for accreditation) Shipbuilder and/or Ship Repair (Shipyard) Operator, Afloat Repair/Ship Repairer, Boat Builder, Ship Breaker Transfer Agent Pls refer to BSP guidelines PhP250,000.00 PhP200,000.00 PhP10,000,000.00 PhP5,000,000.00 PhP2,500,000.00 US$200,000.00 US$30,000.00 PhP300,000.00 PhP100,000.00 (Working Capital) PhP10,000,000.00 Pls refer to Dept. of Finance Order No. 100-94 dated 24 October 1996 Same as above PhP10,000,000.00 PhP50,000,000.00 (Subscribed and Paid-up) PhP300,000,000.00 Pls refer to Dept. of Environmental & Natural Resources Memorandum Order 99-10. PhP500,000.00 PhP100,000.00 PhP100,000,000.00 PhP5,000,000.00 PhP1,000,000.00 Pls refer to Dept. of Finance Order No. 100-94 dated 24 October 1996 US$2,500,000.00 PhP1,000,000.00 PhP2,500,000.00 PhP5,000,000.00 PhP500,000.00 PhP100,000,000.00 PhP5,000,000.00 PhP5,000,000.00 Various, depending on GRT; Pls refer to PD 474, EO 125 & EO 125-A Various, depending on GRT; Pls refer to MARINA Memo Circular No. 79, PD 474, EO 125 & EO 125-A Various, depending on GRT; Pls refer to MARINA Memo Circular No. 79, PD 474, EO 125 & EO 125-A Pls refer to MARINA Circular No. 95, Series of 1994 PhP1,000,000.00
TABLE 2 REQUIRED DOCUMENTS FOR APPLICANT CORPORATION & PARTNERSHIP

Name Verification Slip Articles of Incorporation and By-laws or Articles of
Partnership
Treasurers Affidavit/Authority to Verify Bank Account

Bank Certificates of Deposit (notarized in place where bank is located) Written Undertaking to Change Corporate Name by any Incorporator or Director, Trustee, Partner **
Registration Data Sheet Clearance from other government agencies (if needed) Resolution of the Board of Trustees that the corporation will comply with SEC requirements for nonstock corporations **
List of members certified by the Secretary and undertaking to submit list of additional members to SEC from time to time ** List of contributors and their corresponding contributions certified by the Treasurer ** Affidavit of Affirmation or Verification by the Chief Priest, Minister, Rabbi or Presiding Elder (for religious organizations) Customs Broker Licenses and PTR of at least 2 Officers or Partners (for customs brokerages) Articles of Partnership (For Limited Partnerships, this should be executed under oath.) Foreign Investment Application Form (for subsidiaries of foreign corporations)
TABLE 4 : ACTIVITIES WITH ENDORSEMENTS

Air transport Banking, pawnshops & other financial intermediaries with quasi-banking functions Professional boxing Operation of games of chance (e.g. lotto) Educational institution - elementary to high school Educational institution - college or tertiary course Educational institution - technical or vocational course Electric power plants Hospitals Insurance Land transport Water transport, construction & building of vessels Operation of radio, television & telephone Recruitment for overseas employment Civil Aeronautics Board (CAB) Bangko Sentral ng Pilipinas (BSP) Games and Amusement Board (GAB) Phil. Charity Sweepstakes Office(PCSO) Dept. of Education (DepEd) Commission on Higher Education (CHED) Technical and Skills Development Authority (TESDA) Department of Energy (DOE) Department of Health (DOH) Insurance Commission (IC) Land Transportation Franchise Regulatory Board (LTFRB) Maritime Industry Authority (MARINA) National Telecommunications Commission (NTC) Philippine Overseas Employment Administration (POEA) Philippine National Police (PNP)
* SRO Self-Regulatory Organization like the Phil. Stock Exchange
**Already incorporated in the available blank forms for applications.
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REGISTRATION OF CORPORATIONS AND PARTNERSHIPS WITH THE SEC

SECURITIES AND EXCHANGE COMMISSION

REPUBLIC OF THE PHILIPPINES

A CITIZENS MANUAL FOR THE

REGISTRATION OF CORPORATIONS & PARTNERSHIPS

SUBSIDIARY BRANCH OFC REP OFC RHQ / RHOQ

TABLE 5 : MINIMUM PAID-UP CAPITAL REQUIREMENTS

TABLE 2 REQUIRED DOCUMENTS FOR APPLICANT CORPORATION & PARTNERSHIP

Treasurers Affidavit/Authority to Verify Bank Account

TABLE 4 : ACTIVITIES WITH ENDORSEMENTS

* SRO Self-Regulatory Organization like the Phil. Stock Exchange

**Already incorporated in the available blank forms for applications.

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