Annexure 15.

1 MASTER DOCUMENT-I
A Exporter 92mm 1 B Invoice No. & Data 8.5mm 46mm Buyers Order No. & Data 8.5mm 92mm Other Reference(s) 8.5mm 92mm Consignee 25.5mm 92mm 102mm Notify 25.5mm 92mm 3 Country of Origin of Goods 8.5mm 40mm Terms of Delivery and Payment Pre-carriage by 8.5mm 46mm Vessel/Flight No. 8.5mm 46mm Port of Discharge 8.5mm 46mm B Marks & Nos./ Container No. 18 No. & Kind of Pkgs. 19 8 6 4 Place of Receipt by Pre-carrier 8.5mm 46mm Port of Loading 8.5mm 46mm Final Destination 8.5mm 46mm Description of Goods 20 Quantity 21 Rate 22 Amount 23 9 5 7 34mm 92mm 15 Country of Final Destination 8.5mm 46mm 17 16 2 Buyer (if other than consignee) 34mm 92mm 14 92mm 10 Exporters Ref. 8.5mm 46mm C 11 12 13

25.5mm 92mm

105mm

115mm 105mm

23mm 105mm

23mm 105mm

23mm 105mm

Total

24 8.5mm 23mm

73mm

73mm 184mm

R.M. Joshi, International Marketing Oxford University Press 2005

Annexure 15.2 MASTER DOCUMENT-II

A Exporter 25.5mm 96mm 96mm 1 B 96mm Invoice No. & Date 11 SB No. & Date 8.5mm 48mm 17mm 48mm AR4/AR4A No. & Date 13 8.5mm 48mm Q/Cert No. & Date Consignee 25.5mm 96mm 2 17mm 48mm Export Trade Control 14 Import-Export Code No. 8.5mm 48mm RBI Code No. 8.5mm 48mm 18 17 If export under: Deferred Credit [ ] Joint Ventures [ ] Rupee Credit [ ] Others [ ] RBIs Approval/Cir. No. & Date 30mm 48mm 19 Type of Shipment: Outright Sale [ ] Consignment Export [ ] Others (Specify) [ ] 21mm 48mm Nature of Contract: CIF [ ] Others (Specify) Exchange Rate U/S 14 of CA 8.5mm 48mm 26 /CFR [ ] /FOB [ ] 8.5mm 96mm [ ] 21 20 C 12

15
16

Custom House Agent 17mm 96mm 4 6

LIC No.

3 51mm 48mm

102mm

Pre-Carriage by 8.5mm 48mm Vessel/Flight No. 17mm 48mm Port of Discharge 8.5mm 48mm

Place of Receipt by Pre-Carrier 8.5mm 48mm Rotation No. 8.5mm 48mm Port of Loading 8.5mm 48mm

5 7 8

Country of Destination 8.5mm 48mm 25

10

B S. NO. 23
95mm

Currency of Invoice 22 8.5mm 48mm Quantity 27 Value FOB 28

Marks & Nos.

24

No. & Kind of Pkgs. Container Nos.

Statistical Code & Description of Goods

86.mm 146mm

86.5mm 21mm

86.5mm 25mm

Net Weight 8.5mm 30mm Gross Weight 8.5mm 30mm Total FOB Value in words C Analysis of Export Value FOB Value Freight Insurance Commission Discount Other Deductions 118mm Sl. No. Export 34 T a r i f f No. 12mm 35

29 30 31 Currency 8.5mm 192mm Amount 32 Full export value OR where not ascertainable, the value which exporter expects to receive on the sale of goods. Currency ----------------------------Amount ------------------------------33

40mm 120mm Rate

Assessable Value under Sec. 14 of CA 30mm

36

DUTY Rate 10mm Amount 24mm

37 Rate

CESS Amount 24mm

38

Total Duty & Cess

39 Duty payment particulars

40

9mm

10mm

27mm

45mm 46mm

Total Duty/Cess Amount in words: Rupees D 42

41

8.5mm 146mm

Collection Stamp

R.M. Joshi, International Marketing Oxford University Press 2005

Annexure 15.3 PROFORMA INVOICE

Exporter Pro. KW. No. & Date Buyers Ref. No. & Date Exporters Ref.

Consignee

Country of Origin of Goods Terms of Delivery and Payment Carriage by: SEA OR AIR OR MULTI MODAL TRANSPORT Place by Receipt by Pre-carrier Port of Loading Port of Discharge Marks & Nos./ Container No. No. & Kind of Pkgs. Final Destination Description of Goods Quantity

Country of Final Destination

Rate

Amount

Amount Chargeable (in words)

Total

Signature & Date Declaration: We declae that this Proforma Invoice shows the actual price of the goods described and that all particulars are true and correct. IIFT Please Turnover for 1 Terms and Conditions

R.M. Joshi, International Marketing Oxford University Press 2005

Annexure 15.4 INVOICE

Exporter 1 Invoice No. & Date Buyers Order No. & Date Other Reference (s) Consignee 2 Buyer (if other than consignee) 4 Exporters Ref. 4 4 4 3

Country of Origin of Goods Terms of Delivery and Payment Pre-Carriage by 8 Place by Receipt by Pre-carrier 9 11 13 Description of Goods 16 Quantity

5 Country of Final Destination

6 7

Vessel/Flight No. Port of Discharge 14

10 Port of Loading 12 Final Destination 15

Marks & Nos./ Container No.

No. & Kind of Pkgs.

17

Rate

18

Amount

18

Amount Chargeable (in words)

Total

Signature & Date Declaration: We declare that this Invoice shows the actual price of the goods described and that all particulars are true and correct. IIFT

19

R.M. Joshi, International Marketing Oxford University Press 2005

Annexure 15.5 PACKING LIST

Exporter Invoice No. & Date

Buyers Order No. & Date Other Reference(s) Consignee Buyer (if other than consignee)

Country of Origin of Goods

Country of Final Destination

Pre-Carriage by Vessel/Flight No. Port of Discharge Marks & Nos./ Container No.

Place of Receipt by Pre-carrier Port of Loading Place of Delivery Description of Goods Quantity

No. & Kind of Pkgs.

Remarks

Signature & Date

IIFT

R.M. Joshi, International Marketing Oxford University Press 2005

Annexure 15.6 BILL OF LADING FOR COMBINED TRANSPORT AND PORT TO PORT SHIPMENT
Shipper B/L No.

Consignee (if order state Notify Party & Address)

Notify Party (leave blank if stated above)

NAME AND LOGO OF SHIPPING LINE/ COMBINED TRANSPORT OPERATOR

Pre-Carriage by

Place of Receipt by Pre-carrier Port of Loading Place of Delivery (If On-Carriage) Description of Goods Gross Weight Cube(m3 )

Vessel Port of Discharge Marks & Nos./ Container No.

No. & Kind of pkgs. Containers Seal No.

Total No. of Containers/Pkgs. (in words) ............................................ Movement ............................................ Freight/Charge Indicator

Received in apparent good order and condition

Freight Payable at Shipped on Board For the No. of Original Bs/L For the (name of the Shipping Line/CTO)

Date IIFT

Signature & Initials

Date

Signature & Initials as Agents only

R.M. Joshi, International Marketing Oxford University Press 2005

Annexure 15.7 MATES RECEIPT

Customs Ref. M/R No.

NAME AND LOGO OF SHIPPING LINE

Pre-Carriage by

Place of Receipt Voyage No. Port of Loading Place of Delivery (if On-Carriage) Description of Goods Gross Weight (Kg.) Cube(m3 )

Vessel Port of Discharge Marks & Nos./ Container No.

No. & Kind of Pkgs. Containers

Container Status Seal No.

Total No. of Containers/Packages (in words) ............................................ Received on board the above mentioned packages/containers in apparent good order and condition subject to all the terms and conditions of the Companys Bill of Lading.

S/B No. & Date

Fumigated By Signature & Initials of Chief Officer ............................................................... Date: IIFT This receipt must be exchanged immediately for the companys Bill of Lading duly signed.

R.M. Joshi, International Marketing Oxford University Press 2005

Annexure 15.8 GSP FORM A

1. Goods consigned from (Exporters business name, address, country) Reference No.

GENERALISED SYSTEM OF PREFERENCES

CERTIFICATE OF ORIGIN
(Combined declaration and certification) 2. Goods consigned to (Consignees name, address, country)

FORM A
Issued in .......................................................................... (country)

3. Means of transport and route (as far as known)

4. For official use

5. Item number

6. Marks and numbers of packages

7. Number and kind of packages; description of goods

8. Origin criterion (See Notes overleaf)

9. Gross weight or other quantity

10. Number and date of invoices

11. Certification It is hereby certified, on the basis of control carried out, that the declaration by the exporter is correct.

12. Declaration by the exporter The undersigned hereby declares that the above details and statements are correct; that all the goods were produced in ............................................................................................................................................ (country) and that they comply with the origin requirements specified for those goods in the Generalised System of Preferences for goods exported to ................................................................................................................................................................. (importing country) ................................................................................................................................................................. Place and date, signature of authorised signatory

.................................................................................................................. Place and date, signature and stamp of certifying authority

R.M. Joshi, International Marketing Oxford University Press 2005

Annexure 15.9 APPLICATION FOR CERTIFICATE OF ORIGIN

Exporter Ref. No. Dated:

To The Secretary (Name and Address of the Chamber of Commerce) Dear Sir, This is to request the favour of your issuing us Certificate of Origin (in ....................................... .............................................................................................................................................. ). In respect of the consignment particulars of which are given herewith.

Consignee

Yours Sincerely,

Pre-Carriage by Vessel/Flight No. Port of Discharge Marks & Nos./ Container No.

Place of Receipt by Pre-carrier Port of Loading Final Destination

Encl.

Signature of Exporter

No. & Kind of Pkgs.

Description of Goods

Quantity

Remarks

Declaration by Explorer We hereby declare that to the best of our knowledge and belief the above mentioned goods were produced/manufactured in India.

Signature & Date

IIFT

R.M. Joshi, International Marketing Oxford University Press 2005

Annexure 15.10 CERTIFICATE OF ORIGIN

Exporter No.

Consignee

NAME AND LOGO OF CHAMBER OF COMMERCE

Pre-Carriage by

Place of Receipt by Pre-carrier Port of Loading Final Destination

Vessel/Flight No. Port of Discharge Marks & Nos./ Container No.

No. & Kind of Pkgs.

Description of Goods

Quantity

Certification

It is hereby certified that the best of our knowledge and belief the above mentioned goods are of Indian origin.

STAMP OF CHAMBER OF COMMERCE

Signature & Date

IIFT

R.M. Joshi, International Marketing Oxford University Press 2005

Annexure 15.11 INTIMATION FOR INSPECTION

Exporters Name & Address Invoice No. & Date Exporters Ref.

Buyers Order No. & Date

To Manufacturers Name & Address Inspection required on The (Name & Address of the Inspection Authority) Please inspect the consignment and issue a Certificate of Inspection under the ............................. ...................................................................... Act. A crossed cheque for Rs ........................................... drawn on ..................................................... is enclosed as inspection fee/Please debit our Account Pass Book No ............................................. enclosed. Details of the Manufacturers Seal, if any Date Signature of Exporter

Weekly Holiday Vessel/Flight No. Loading

Port of Loading Probable Date of

Address where consignment is to be inspected

Date of Sailing/Flight No. & Kind of Pkgs. Description of Goods (*) Quantity FOB value

Marks & Nos./

Technical requirements including specifications/approved samples with its characteristics as stipulated in the export contract.

Other Relevant Information

Declarations: Certified that the goods mentioned above have been manufactured/processed to satisfy the conditions relating to quality control/inspection applicable to them under the ........................................................................................................................................................................................ Act and that consignment conforms to the specification Certified that the goods have been inspected previously. Certified that the goods have been offered previously for inspection vide intimation no ........................................................... dated ...................................................... and the defects as pointed out earlier have been duly rectified. Certified that no additional technical or quality requirements other than mentioned above have been stipulated by the overseas buyer. Signature & Date

IIFT

(*) Description should include grade, size and brand, if any. @ As motor car spare parts, components and accessories are covered under statutory preshipment inspection, the exporter ***

R.M. Joshi, International Marketing Oxford University Press 2005

Annexure 15.12 CERTIFICATE OF INSPECTION/IN-PROCESS QUALITY CONTROL

Exporters Name and Address Invoice No. & Date Buyers Order No. & Date

Manufacturers Name & Address

Details of the Manufacturers Seal, if any

NAME AND LOGO OF THE INSPECTION AUTHORITY

Details of Seal of Inspection Authority, if any

CERTIFICATE NO. ......................................... Specification Reference Marks & Nos./ Description of Goods (*) Quantity (As Declared by Exporter) FOB Value

No. & Kind of Pkgs.

Remarks, if any

** Certification Under Inspection System It is hereby declared that the consignment as per details given above has been inspected as require under the ........................................................................................................................................ Act. It satisfies the conditions as applicable to it and is certified export worthy. Date of Inspection .............................................................. OR **Certification Under In-Process Quality Control System It is hereby certified, on the basis of controls carried out that the commodities as per details given herein are in accordance with the standard specifications prescribed under the .......................................................................... Act. Signature Name

SEAL OF THE ISSUING AUTHORITY

Designation Date

IIFT

(*) Description should include grade, size and brand, if any. @ Refer to footnote on Intimation for Inspection. (**) Strike out whichever is not applicable.

R.M. Joshi, International Marketing Oxford University Press 2005

Annexure 15.13 MARINE INSURANCE DECLARATION

Name and Address of the Subsidiary of the General Insurance Corporation of India LOGO Accepted Please Issue a marine certificate/policy in duplicate/triplicate/quadruplicate, in accordance with the following particulars. For The FOR OFFICIAL USE

Authorised Signatory Insured Rate Marine War From Vessel/Flight No. Port of Discharge Marks & Nos./ Container No. No. & Kind of Pkgs. Containers S.R.C.C Stamp Duty Port of Loading To Description of Goods Insured Value Premium

Important

TERMS OF INSURANCE

Special Instructions, if any:

Declaration: (a) We hereby declare that the insurance charges on the above shipment will be borne by us and that we are not making the payment on behalf of anyone outside India OR (b) Although we are defraying the Insurance charges on the above shipment which should be borne by the overseas buyer of the goods, we undertake to recover the payment so made from the buyer in an approved manner.

Name & Address of the Proposer

Signature & Date

R.M. Joshi, International Marketing Oxford University Press 2005

Annexure 15.14 MARINE INSURANCE CERTIFICATE

Name and Address of the Subsidiary of the General Insurance Corporation of India LOGO

DUTY STAMP Survey: In the event of loss or damage which may involve claim under this certificate, notice of loss or damage should be give to:

Claim Payable By: Insured Certification No. and Date

Open Cover No. and Date

From Vessel/Flight No. Port of Discharge Port of Loading To

CTD/BL/AWB No. and Date

Insured Value

Marks & Nos./ Container No.

No. & Kind of Pkgs. Containers

Description of Goods

Important

TERMS OF INSURANCE

This is to certify that insurance of the above mentioned goods has been effected with this company as per details specified in the Schedule herein above, subject to the terms and conditions of the relative Open Cover.

For The

Authorised Signatory IIFT

R.M. Joshi, International Marketing Oxford University Press 2005

Annexure 15.15 SHIPMENT ADVICE

Exporter Invoice No. & Date Exporters Ref.

Buyers Order No. & Date

Document being negotiated/sent: Consignee Commercial Invoice Packing List Consular/Custom Invoice Bill of Lading/Air Way Bill Insurance Certificate/Policy Notify Party Bill of Exchange Certificate of Origin GSP Certificate of Origin Export Certificate Pre-Carriage by Vessel/Flight No. Port of Discharge Place of Receipt by Pre-carrier Port of Loading Final Destination Inspection Certificate Any Other Document (Specify) [ [ [ [ [ [ [ [ [ [ [ ] ] ] ] ] ] ] ] ] ] ]

Marks & Nos./ Container No.

No. & Kind of Pkgs.

Description of Goods

Quantity

Rate

Amount

Total We have shipped the goods as per details given herein and are negotiating the above listed documents under Documentary Credit of .................................................................................................................................... (Name & Address of Bank) OR We are sending the above listed documents for collection through .......................................................................................................... (Name & Address of Bank) .............................................................................................................................................................................................................................. * We have also despatched the following documents through ................................................................................................................... (Carrier) Flt. No. ............................................................ Date .............................................. Date [ ] Certificate of Origin/GSP Certificate of Origin [ ] Export Certificate [ ] Invoice [ ] Packing List Signature & Date

R.M. Joshi, International Marketing Oxford University Press 2005

Annexure 15.16 EXCHANGE CONTROL DECLARATION (GR) FORM NO.

Duplicate Exporter Invoice No. & Date SB No. & Date

AR4/AR4A No. & Date

Q/Cert No. & Date Consignee Export Trade Control

Importer-Exporter Code No.

If export under: Deferred Credit [ Joint Ventures [ Rupee Credit [ Others [ ] ] ] ]

RBIs Approval/Cir. No. & Date Custom House Agent L/C. No.

Pre-Carriage by

Place of Receipt By Pre-Carrier

Type of shipment: Outright sale [ ] ]

Consignment Export [ Vessel/Flight No. Rotation No. Others [ (Specify) ]

Port of Loading

Nature of Contract:CIG [ ]/C&F [ ]/FOB [ ] Other (Specify) [ ]

Port of Discharge

Country of Destination

Exchange Rate U/S 14 of CA Currency of invoice

S. NO

Marks & No. & Kind of Pkgs. Container Nos.

Statistical Code & Description of Goods

Quantity

Value FOB

Net Weight

Gross Weight

Total FOB Value in words

Analysis of Export Value

Currency Amount

Full export value OR where not ascertainable, the value which exporter expects to receive on the sale of goods.

FOB Value Freight Insurance Commission Discount Other Deductions Rate Amount Currency

R.M. Joshi, International Marketing Oxford University Press 2005

2. EXCHANGE CONTROL DECLARATION (GR) FORM NO.

Is Export under L/C arrangements? Yes [ ] No [ ] If yes, name of advising bank in India Customs Assessable value Rs. For Customs

(Rupees)

Bank through which payment is to be received Export Value Verified

Customs Appraiser Cargo shipped in full/part Quantity Value Whether Payment is to be received through the ACU YES/NO Date of Shipment Customs Appraiser

Declaration under Foreign Exchange Management Act, 1999: I/We hereby declare that I/We am/are the *SELLER/CONSIGNOR of the goods in respect of which this declaration is made and that the particulars given above are true and that a)*the value as contracted with the buyer is the same as the full export value declared overleaf/(b)*the full export value of the goods is not ascertainable at the time of export and that the value declared is that which I/We, having regard to the prevailing market-conditions, expect to receive on the sale of goods in the overseas market.

I/We undertake that I/We will deliver to the bank named herein the foreign exchange representing the full export value of the goods on or before @ ..................................................... in the manner specified in the Regulation made under the Act.

I/We further declare that I/We am/are resident in India and I/We have a place of business in India.

I/We* am/are OR am/are not in Caution List of the Reserve Bank of India. ............................................................................ Date .................................... (Signature of Exporter)

@ State appropriate date of delivery which must be within six months from the date of shipment, bur for exports to warehouses established outside India with the permission of the Reserve Bank, the date of delivery must be within fifteen months.

*Strike out whichever is not applicable

FOR AUTHORISED DEALERS USE Uniform Code Number ...................................... *Indicate ( ) in the box applicable Date of* (I) negotiation (ii) receipt for collection. Bill No ......................... Type of Bill* (i) DA [ ]/ (ii) DP [ ]/ (iii) Others [ ] ............................. (Specify) ]/

Type of shipment: *(i) Firm Sale Contract [ ]/ (ii) Consignment Basis [ (iii) Others [ ] .............................................. (Specify)

The GR Form was included in the Statement sent to the Reserve Bank with the R Return for the fortnight ending ......................... sent on .......................... We certify and confirm that we have received the total amount of ........................................................ (Currency) (amount) as under being the proceeds of exports declared on this form.

R.M. Joshi, International Marketing Oxford University Press 2005

3.
Date of receipt Currency Credit to Nostro Account in ---------------------------------------------- Country In our name (1) (2) (3) In the name of* ----------------------------------------------(4) Debit to NR Rupee Account of a Bank in ------------------------------------------- Country Held with us (5) Held with* ------------------------------------------(6) (7) Period of R return with which the realisation has been reported to RBI

*(Write the name of the concerned Indian Authorised Dealer Branch.) Any other manner of receipt (Specify) ---------------------------------------------------------------------------------------------------------...................................................................................... (Stamp & Signature of authorised dealer) Date .............................................. Address ........................................................................ ...................................................................................... ......................................................................................

R.M. Joshi, International Marketing Oxford University Press 2005

Annexure 15.17 SDF [SEE REGULATION 3(1)]

(In duplicate) Shipping Bill No. Declaration under Foreign Exchange Management Act, 1999: I/We hereby declare that I/We am/are the *Seller/Consignor of the goods in respect of which this declaration is made and that the particulars given in the Shipping Bill No ....................... dated .......................... are true and that (a)* the value as contracted with the buyer is the same as the full export value declared in the above shipping bill (b) * the full export value of the goods is not ascertainable at the time of export and that the value declared is that which I/We, having regard to the prevailing market conditions, expect to receive on the same of goods in the overseas market. I/We undertake that I/We will deliver to the bank named herein ..................................... . The foreign exchange representing the full export value of the goods on or before @ .................................................................... in the manner specified in the Regulations made under the Foreign Exchange Management Act, 1999. I/We further declare that I/We am/are resident in India and I/We have a place of business in India. I/We* am/are OR am/are not in Caution List of the Reserve Bank of India. .................................................... Date: ......................... (Signature of Exporter) @ State appropriate date of delivery which must be the due date for payment or within six months from the date of shipment but for exports to warehouses established outside India with permission of the Reserve Bank, the date of delivery must be within fifteen months. * Strike out whichever is not applicable. 2. FOR AUTHORISED DEALERS USE Uniform Code Number ................................... * Indicate ( ) in the box applicable Date of (i) Negotiation .................................................................... (ii) Receipt for collection ................................................... (iii) Bill No ............................................................................ Date:

*Type of Bill

(i) DA (ii) DP (iii) Others (Specify) *Type of shipment (i) Firm Sale Contract (ii) Consignment Basis Others ....................... (Specify) The SDF Form was included in the Statement sent to Reserve Bank with the R Return for the fortnight ending ................. sent on We certify and confirm that we have received the total amount of ..................... as under being the proceeds of exports declared on this form. (Currency amount)
Date of receipt Currency Credit to Nostro Account in -------------------------------------------- (Country) In our name (1) (2) (3) In the name of* ----------------------------------------------(4) Debit to NR Rupee Account of a Bank in ----------------------------- (Country) Held with us (5) Held with* ------------------------------------------(6) (7) Period of R return with which the realisation has been reported to RBI

** Write the name of the concerned Indian Authorised Dealer Branch.

R.M. Joshi, International Marketing Oxford University Press 2005

Annexure 15.18 FORM : PP EXCHANGE CONTROL (EXPORTERS DECLARATION) ORIGINAL

Form Number: (Please see Notes to Exporters overleaf) 1. (a) (b) 2. 3. 4. Name of the Post Office --------------------------------------------------------------------Number and date of Parcel Receipt ---------------------------------------------------------Exporters Name -----------------------------------------------------------------------------Importer/Exporter Code No. -----------------------------------------------------------Buyers Consignees Name and address ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------5. 6. Country of destination ---------------------------------------------------------------------Nature of contract*(i) CIF/ (ii)C&F/ (iii) FOB/ (iv) Others Specify): -----------------------------------------------------------------------------7. 8. Date of despatch ----------------------------------------------------------Type of shipment*(i) Outright Sale/ (ii) Consignment export/ (iii) Others (Specify) ------------------------------------------------------------------------------------9. 10. 11. Description of goods: -------------------------------------------------------------------------------------Quantity of goods: Unit --------------------------------------- Quantity ---------------------------------------------(for RBI use)

Currency of Invoice --------------------------------------------------------------------------------[ Tonne/Kilogram/Litre/Cubic Metre/ Sq. Metre/Metre/Number/Others (Specify)]

Where the full export value is not ascertainable, value expected on sale of goods in the overseas market may be shown No application permission for remittance/deduction from the declared value on account of agency commission and/or discount will be entertained by the Reserve Bank or authorised dealer unless these have been declared on this form

12. Particulars

Analysis of export value: Currency Amount

@ Full Export value

F.O.B. Value

Freight

Insurance

Discount (Rate)

Agency Commission (Rate)

(For Customs Use) Export Value verified

13.

Customs Assessable Value (Rupees) .......................................................................................................

(Customs Appraiser)

R.M. Joshi, International Marketing Oxford University Press 2005

14.

If the export is made under general permission of the Reserve Bank of India, Number and date of its approval -----------------------------------------------------------------

15.

If the export is made under L/C arrangements, name of advising bank in India ---------------------------------------------------------------------------------

16.

State if the payment is to be received through the Asian Clearing Union: *Yes/No -----------------------------------------------------------------

17.

Name & address of bank through whom payment is to be received ---------------------------------------------------------------------

I/We hereby declare that I/We am/are the *Seller/Consignor of the goods in respect of which the declaration is made and that the particulars given above are true and that *(a) the export value as contracted with the buyer is the same as the full export value declared above /*(b) the full export value of goods is not ascertainable at the time of export and that the value declared is that which I/We, having regard to the prevailing market conditions, expect to receive on the sale of goods in the overseas market. ........................................................................................... I/We undertake that I/We will deliver to the bank named above the foreign exchange representing the full export value of the goods on or before in the manner specified in the Regulations made under the Foreign Exchange Management Act, 1999. I/We further declare that I/We am/ are resident in India and I/We have a place of business in India. I/We* am/are not in the Caution List of the Reserve Bank of India. State approximate date of delivery which must be within six months from the date of shipment. * Strike out whichever is not applicable. (For A.D.s use) (Signature of Exporter) Date: Stamp & Signature of Authorised dealer Date --------------------------------------Banks Uniform Code No ---------------------------------------Address

Notes to Exporters 1. This form should not be pasted on the Parcel.

2.

The PP form procedure applies to postal exports to all territories outside India excluding Nepal and Bhutan. The PP form should be completed in duplicate in all cases.

3.

The Original should be submitted by the exporter to the Post Office after having it countersigned by an authorised dealer in foreign exchange. The Post Office through which the goods have been despatched will forward the Original to the nearest office of Reserve Bank of India.

4.

All documents relating to export of goods from India must be passed through the medium of an authorised dealer in foreign exchange in India within 21 days of the date of shipment of the goods.

5.

The amount representing the full export value of goods must be realised within six months from the date of shipment.

Note:

Government of India/Indian financial institutions may conclude from time to time Special Trade Agreements with other countries providing for settlement of certain payments from the countries in a specified manner or for exports to be financed from Government to Government Credits. Reserve Bank will advise authorised dealers of such arrangements by issue of circulars. Methods of payment specified in the individual arrangements will have to be followed in such cases. SPACE FOR USE BY RESERVE BANK OF INDIA

R.M. Joshi, International Marketing Oxford University Press 2005

Annexure 15.19 EXCHANGE CONTROL SOFTWARE EXPORT DECLARATION (SOFTEX) FORM

(For declaration of Software Exports through data-communication links and receipt of Royalty on the Software Packages/Products exported) FORM NO: AB
1. Name and address of the exporter 2. STPI Centre within whose jurisdiction the unit is situated 3. Import-Export Code Number 4. Category of exporter 5. Buyers name and address including country and their relationship with exporting unit (if any) 6. Date and Number of Invoice 7. (a) Whether export contract/purchase order already registered with STPI. (If No, please attach copy of the contract/purchase order) (b) Does contract stipulate payment of royalty : STP/EHTP/EPZ/SEZ/100% EOU/DTA unit

ORIGINAL

Yes

No

Yes SECTION-A (For exports through data communication link)

No

8. Name of authorised datacom STPI/VSNL/DOT/Internet/Others service provider (Please specify) 9. Type of software exported (Please mark 4 on the appropriate box on the left side) (a) Computer Software RBI Code Date Entry jobs and Conversion Software Date Processing Software Development Software Product, Packages Others (Please specify) (b) Other Software Video/TV Software Others (Please specify) 10. Analysis of Export Value (a) Full export value of which: (i) Net value of exports without transmission charges (ii) Transmission charges included in invoice (b) Transmission charges (if payable separately by the overseas client) (c) Deduct: Agency commission, at the rate of ........... % (d) Any other deductions as permitted by RBI (Please specify) (e) Amount to be realised [(a + b) (c + d)] R.M. Joshi, International Marketing Oxford University Press 2005 9 1 0 9 1 1 Currency Amount 9 0 6 9 0 7 9 0 8 9 0 9

11. How export value will be realised (mode of realisation) Please mark 4 on the appropriate box (a) Under L/C

(a) Name and address of ____________________________ Authorised Dealer (b) Authorised Dealer Code No. (a) Name and address of ____________________________ Authorised Dealer (b) Authorised Dealer Code No. _____________________ (a) Name and address of ____________________________ Authorised Dealer (b) Authorised Dealer Code No. _____________________

(b) Bank Guarantee

(c) Any other arrangement e.g. advance payment, etc. including transfer/remittance to bank account maintained overseas (Please specify)

SECTION-B (For receipt of Royalty on Software Packages/Products exported) 12. Details of Software Packages(s)/Products(s) exported (a) Date of export (b) GR/SDF/PP/SOFTEX Form No. on which exports were declared (c) Royalty agreement details %age and amount of royalty Period or royalty agreement (Enclose copy of Royalty agreement, if not already registered) 13. How royalty value will be realised (as defined in Royalty agreement) 14. Calculation of royalty amount (Enclose copy of communication from the foreign customer) 15. Name and address of designated Authorised Dealer in India through whom payment has been received/to be received ___________________________________________________ ___________________________________________________

___________________________________________________ ___________________________________________________

___________________________________________________ ___________________________________________________ ___________________________________________________ A.D. Code No. _____________________________________

R.M. Joshi, International Marketing Oxford University Press 2005

SECTION-C 16. Declaration by exporter I/We hereby declare that I/We am/are the seller of the software in respect of which this declaration is made and that the particulars given above are true and that the value to be received from the buyer represents the export value contracted and declared above. I/We also declare that the software has been developed and exported by using authorised and legitimate datacom links. I/We undertake that I/We will deliver to the bank named above the foreign exchange representing the full value of the software exported as above on or before ................................ (i.e. within six months from the date of invoice/date of last invoice raised during a month), in the manner specified in the Regulations made under the Foreign Exchange Management Act, 1999. Place: Stamp Date: Enclosure: (1) Copy of Export Contract [7(a)] (2) Copy of Royalty Agreement [12(c)] (3) Copy of communication from foreign customer [14] Space for use of the competent authority (i.e. STPI/EPZ/SEZ) on behalf of Ministry of Information Technology Certified that the software described above was actually transmitted and the export/royalty value declared by the exporter has been found to be in order and accepted by us. Place: Date: Stamp (Signature of Designated Official of STPI/EPZ/SEZ on behalf of Ministry of Information Technology) Name: _______________________________________________ Designation: __________________________________________ Signature of the Exporter Name: _______________________________ Designation: __________________________

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Annexure 15.20 SHIPPING BILL FOR EXPORT OF DUTIABLE GOODS

Duplicate Exporter Invoice No. & Date AR4/AR4A No. & Date Q/Cert No. & Date Consignee Export Trade Control Import-Export Code No. RBI Code No. If export under: Deferred Credit [ Joint Ventures [ Rupee Credit .................. [ Others .............................. [ SB No. & Date

Custom House Agent

LIC No.

] ] ] ]

RBIs Approval/Cir. No. & Date Type of shipment: Outright Sale Consignment Export Others (Specify)

Pre-Carriage by

Place of Receipt by pre-Carrier Rotation No. Port of Loading Nature of contract: CIF [ Others (Specify) ]/CFR [ ]/FOB [ [ ] ]

[ [ [

] ] ]

Vessel/Flight No.

Port of Discharge

Country of Destination No. & Kind of Pkgs. Container Nos.

Exchange Rate U/S 14 of CA

Currency of Invoice

S. No.

Marks & Nos.

Statistical Code & Description of Goods

Quantity

Value FOB

Net Weight Gross Weight Total FOB Valus in words Analysis of Export Value FOB Value Freight Insurance Commission Discount Other Deductions Sl. No. Export Traiff No. Assessable Value unde Sec. 14 DUTY Rate Amount Rate CESS Amount Total Duty & Cess Duty payment particulrs Rate Currency ---------------------------------Amount -----------------------------------Currency Amount Full export value OR where not ascertainable, the value which exporter expects to receive on the sale of goods.

Total Duty/Cess Amount in words: Rupees Declaration: I/We declare that all particulars given herein are true and correct. I/We also attach the declaration(s) under clause No.(s) -----------------------------------Public Notice No ------------------ dated --------------------Signature & Date

Collection Stamp

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SHIPPING BILL FOR EXPORT OF DUPLICATE GOODS

Duplicate DOCUMENTS SUBMITTED 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. Invoice Packing List GR Form AR-4/AR-4A Form ETC Licence Indent Acceptance of Contract Letter of Credit QC Certificate Port Trust Document Any other (Specify) [ [ [ [ [ [ [ [ [ [ [ ] ] ] ] ] ] ] ] ] ] ]

LET EXPORT Signature Vessels name may be altered after check with original Entry for Fresh one may be granted to ............................................................................................................................... for the portion shutout or not shipped

ALLOWED FOR SHIPMENT Signature Fee Rs.

Received Handed over to C.W.A./Party Contents Received on Board Date Examination Order and Report Master of Vessel Asstt. Commissioner Date of Shipment Customs Officer Cashier

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Annexure 15.21 SHIPPING BILL FOR EXPORT OF DUTY FREE GOODS

Duplicate Exporter Invoice No. & Date AR4/AR4A No. & Date Q/Cert No. & Date Consignee Export Trade Control Import-Export Code No. RBI Code No. If export under: Deferred Credit [ Joint Ventures [ Rupee Credit .................. [ Others .............................. [ SB No. & Date

Custom House Agent

LIC No.

] ] ] ]

RBIs Approval/Cir. No. & Date Type of shipment: Outright Sale Consignment Export Others (Specify)

Pre-Carriage by

Place of Receipt by Pre-Carrier Rotation No. Port of Loading Nature of Contract: CIF [ Others (Specify) ]/CFR [ ]/FOB [ [ ] ]

[ [ [

] ] ]

Vessel/Flight No.

Port of Discharge

Country of Destination No. & Kind of Pkgs. Container Nos.

Exchange Rate U/S 14 of CA

Currency of Invoice

S. No.

Marks & Nos.

Statistical Code & Description of Goods

Quantity

Value FOB

Net Weight Gross Weight Total FOB Valus in words Analysis of Export Value FOB Value Freight Insurance Commission Discount Other Deductions Rate Currency ---------------------------------Amount -----------------------------------Currency Amount Full export value OR where not ascertainable, the value which exporter expects to receive on the sale of goods.

Declaration: I/We declare that all particulars given herein are true and correct. I/We also attach the declaration(s) under clause No.(s) .......................................... Public Notice No ..................... dated .........................

Signature & Date

R.M. Joshi, International Marketing Oxford University Press 2005

SHIPPING BILL FOR EXPORT OF DUTY FREE GOODS

Duplicate DOCUMENTS SUBMITTED 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. Invoice Packing List GR Form AR-4/AR-4A Form ETC Licence Indent Acceptance of Contract Letter of Credit QC Certificate Port Trust Document Any other (Specify) [ [ [ [ [ [ [ [ [ [ [ ] ] ] ] ] ] ] ] ] ] ]

LET EXPORT Signature Vessels name may be altered after check with original Entry for Fresh one may be granted to -----------------------------------------------------------------------------------------------------for the portion shutout or not shipped

ALLOWED FOR SHIPMENT Signature Fee Rs.

Received Handed over to C.W.A./Party Contents Received on Board Date Examination Order and Report Master of Vessel Asstt. Commissioner Date of Shipment Customs Officer Cashier

R.M. Joshi, International Marketing Oxford University Press 2005

Annexure 15.22 BILL OF EXPORT OF GOODS UNDER CLAIM FOR DUTY DRAWBACK
Duplicate Exporter Invoice No. & Date AR4/AR4A No. & Date Q/Cert No. & Date Consignee Export Trade Control Import-Export Code No. RBI Code No. If export under: Deferred Credit Joint Ventures Rupee Credit Others BE No. & Date

Custom House Agent

LIC No.

[ [ [ [

] ] ] ]

RBIs Approval/Cir. No. & Date Type of shipment: Outright Sale Consignment Export Others (Specify)

Lorry No./Goods Train & Wagon No.

Originating From Land Cus. Station

[ [ [

] ] ]

Place of Delivery Country of Destination S. No. Marks & Nos. No. & Kind of Pkgs. Container Nos.

Nature of Contract: CIF [ Others (Specify)

]/CFR [ ]/FOB [ ] [ ] Currency of Invoice

Exchange Rate U/S 14 of CA

Statistical Code & Description of Goods

Quantity

Value FOB

Net Weight Gross Weight Total FOB Value in words Analysis of Export Value FOB Value Freight Insurance Commission Discount Other Deductions Sl. No. Export Traiff No. Assessable Value unde Sec. 14 DUTY Rate Amount Rate CESS Amount Total Duty & Cess Duty payment particulrs Rate Currency ---------------------------------Amount -----------------------------------Currency Amount Full export value OR where not ascertainable, the value which exporter expects to receive on the sale of goods.

Total Duty/Cess Amount in words: Rupees Declaration: I/We declare that all particulars given herein are true and correct. I/We also attach the declaration(s) under clause No.(s) -----------------------------------Public Notice No ------------------ dated ---------------------

Collection stamp

Signature of Exporter CHA & Date

R.M. Joshi, International Marketing Oxford University Press 2005

BILL OF EXPORT OF GOODS UNDER CLAIM FOR DUTY DRAWBACK

Duplicate I/We claim drawback of Rs ............................. under Sec. 74/75 of Customs Act 1962 and Customs and Central Excise Duty Drawback Rules, 1971. I/We certify that the export goods are new/used for ..................................................... I/We certify that I/We have complied with the conditions laid down in the said Rules 1971 and the conditions subject to which Drawback Rates are applicable. 1. Name and Address of Bank ............................................................................................... ................................................................................................................................................ ................................................................................................................................................ Account No. .......................................................................................................................... DBK Ledger No. .................................................................................................................. DOCUMENTS SUBMITTED 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Item No. in B/E S. No. & Sub S. No. of DBK Schedule Qty/Wt. on which DBK Claimed Value on which DBK claimed Invoice Packing List GR Form AR-4/AR-4A Form ETC Licence Indent Acceptance of Contract Letter of Credit QC Certificate Any other (Specify) Rates of DBK Amount of DBK [ [ [ [ [ [ [ [ [ [ ] ] ] ] ] ] ] ] ] ]

2. 3.

Excise

Customs

Excise

Customs

Total

Total Amount in words Rupees ............................................................................................... ...................................................................................................................................................... LET EXPORT Signature of Officer of Customs Carriers Name & Lorry No./Goods Train & Wagon No. may be altered after check with original Entry for Fresh one may be granted to -----------------------------------------------------------------------------------------------------for the portion shutout or not shipped

Signature of Exporter/CHA ALLOWED FOR SHIPMENT Signature of Officer of Customs Fee Rs.

Received Handed over to C.W.A./Party Contents Received on Board Date Examination Order and Report For Carrier Signature of Asstt. Commissioner Date of Shipment Signature of Officer of Customs Cashier

R.M. Joshi, International Marketing Oxford University Press 2005

Annexure 15.23
Bill of Entry for Home Consumption Port Code S = Sea A = Air L = Land [Refer Bill of Entry Regulations, 1976 ] Prior Entry Stamp Import Dept. S. No. and Date Licence No. Customs House Agent Code Country of Origin and Code CUSTOMS DUTY Nature of duty Code Assessable Value Under Section 14 Customs Act, 1962 Rate Basic Auxiliary Auxiliary Exemption Notification No. and year Amount Basic C.E.T. Item Value for purpose of Section 3 Customs Tariff Act, 1975 (Column 9 + Column 11) (Rs) (13) Importer Code Importers Name and Address Bill of Lading Date ADDITIONAL DUTY Rate Basic Auxiliary Auxiliary Amount Basic Total Duty Column 11 + Column 15

R.M. Joshi, International Marketing Oxford University Press 2005

Vessels Name PACKAGES No. and Description Marks and Number

Rotation No. and Date QUANTITY Serial No. Unit Code Weight/ Volume Number etc.

Line Number GOODS Description R.I.T.C. No. (Give details of each class separately) Customs Tariff heading

Port of Shipment

Country of Consignment (if different) and Code

Exemption Notification No. and year

(Rs) (1) (2) (3) (4) (5) (6) (7) (8) (9)

(Rs) (10)

(Rs) (11) (12)

(Rs) (14)

(Rs) (15)

(Rs.) (16)

Gross Weight Total Number of Packages (IN WORDS) ........................................ Import Clerk

Total Amount of Duty (in Words) Rupees ............................. Total (By pin-point typewriter)

Sl. No.

Invoice Value (Foreign Currency) FOB/C&F/ C&I/CIF

Freight

Insurance

Currency Code

Exchange Rate

Lading/ Local Agency Commission

Miscellaneous Charges

Total Value (in Rupees)

Lading Charges

Assessable Value (in Rupees)

1 2 3 4 5 Total T.C. Licence or C.C.P. No. and Date/ Part and S. No./O.G.L. No. Exemption No. and value debited to Licence/C.C.P. (In case of Letter of Authority, Name of person to whom issued, No. and Date) .......................................................................... Licence(s) Registered Licence(s) Audited To be warehoused within ...................... days from the beginning of the operation of actual removal from docks Bond registered under No. ................... of ......................... (Date) Supdt. Bond Bond Clerk .......................................................... Date of Deposit of Goods in the warehouse [Assistant Commissioner of Preventive Customs] Bond Department Officer

(Declaration to be signed by the Custom House Agent 1. I/We apply for leave to deposit the goods covered by this Bill of Entry in the .................... warehouse being public/private warehouse appointed/Licensed under the Customs Act, 1962. 2. I/We declare that the contents of this Bill of Entry for goods imported against Bill of Lading No. ................. dated ................. are in accordance with the Invoice No. .................. dated .................. and other documents presented herewith. 3. I/We declare that I/We have not received any other document or information showing a different price, value, quantity or description of the said goods and that if at any time hereafter I/we receive any documents from the importer showing a different state of facts, I/we will immediately make the same known to the Commissioner of Customs. N.B.Where a declaration in this form is made by the Custom House Agent, a declaration in the prescribed form shall be furnished by the importers of the goods covered by this Bill of Entry. ............ 19 ............ Signature of the Custom House Agent

DECLARATION (To be signed by an Importer) With Custom* 1. I/We apply for leave to deposit the goods covered by this Bill of Entry in the warehouse being a public/private House Agent warehouse appointed/licensed under the Customs Act, 1962. 2. I/We declare that the contents of invoice(s) No.(s) dated of M/s and of other documents relating to the goods covered by the said invoice(s) and presented herewith are true and correct in every respect. Without 2. I/We declare that the contents of this Bil of Entry for goods imported against Bill of Leading No. dated are Custom* in accordance with the Invoice No. dated and other documents presented herewith. I/We House Agent also declare that the contents of the above mentioned invoice and documents are true and correct in every respect. 3. I/We declare that I/we have not received and do not know of any other documents of information showing a different price, value (including local payments, whether as commission or otherwise), quantity or description of the said goods and that if at any time hereafter I/we discover any information showing a different state of facts, I/we will immediately make the same known to the Commissioner of Customs. 4. I/We declare that goods covered by the bill of entry have been imported on our-right purchase/consignment account. 5. I/We am/are not connected with the suppliers/manufactures as:(a) Agent/distribution/indentor/Branch/Subsidiary/concessionaire,and (b) Collaborator entitled to the use of the trade mark, patent or design, (c) Otherwise than as ordinary importers or buyers. 6. I/We declare that the method of invoicing has not changed since the date on which my/our books of accounts and/or agreement with the suppliers were examined previously by the Customs House(s) Signature of Importer Address * Strike out whichever is inapplicable.

R.M. Joshi, International Marketing Oxford University Press 2005

(FOR CUSTOM HOUSE USE) Documents presented with bill of entry Check here additional documents required. Date of receipt in:

1. Invoice --------------------------------------------------- Appraising group Central Exchange Unit. 2. Packing List -------------------------------------------- Daily List Trade return 3. Bank Draft ---------------------------------------------- I.A.D. C.R.A.D. 4. Insurance Memo/Policy --------------------------- M.C.D. Key Register M.C.D. Manifest posting 5. Bill of Lading or Delivery Order ---------------------------------------6. Import Licence/Custom Clearance Permit ------------------------------------7. Certificate of Origin -------------------------------8. -------------------------------------------------------------9. -------------------------------------------------------------10. -------------------------------------------------------------[C.B.E. & C. Notification No. 396-Cus., dated 1st August, 1976]

On Duplicate Copy Only Permitted removal to Bonded Warehouse under Customs control Proper Officer (Actual designation to be indicated) Escorted ------------- packages to Bonded Warehouse at -------------------------------------Escort Officer (Actual designation to be indicated)

R.M. Joshi, International Marketing Oxford University Press 2005

Annexure 15.24
Range ......................................... Division ................. Address ............................ Commissionerate ............................ Original (White) Duplicate (Buff) Triplicate (Pink) Quadruplicate (Green) FORM A.R.E. 1 Application for removal of excisable goods for export by (Air/Sea/Post/Land)* To Superintendent of Central Excise (Full Postal Address) 1. Particulars of [Assistant/Deputy Commissioner of Central Excise]/Maritime Commissioner of Central Excise from whom rebate shall be claimed/with whom bond/undertaking is executed and his complete postal address. 2. I/We of propose to export the under-mentioned consignment to Parcel Post under claim for rebate/bond/undertaking*. Particulars of Manufacturer of goods-and his Central Excise Registration No. (1) Value Rate Duty Amt. (Rs.) No. and Description of packages (2) Gross weight/ Net weight (3) No. and date of Invoice under which duty was paid/No. and date of bond/ undertaking executed under Rule 19 (10) Marks and Nos. on packages (4) (Country of destination) by Air/Sea/Land/

Quantity of goods (5) Amount of Rebate Claimed (11)

Description of Goods (6) Remarks

(7)

(8)

(9)

(12)

3. I/We hereby certify that the above-mentioned goods have been manufactured. (a) availing facility/without availing facility of CENVAT credit under CENVAT Credit Rules, 2001. (b) availing facility/without availing facility under Notification 41/2001-Central Excise (N.T.) dated 26th June 2001 issued under rule 18 of Central Excise (No. 2) Rules, 2001. (c) availing facility/without availing facility under Notification 43/2001-Central Excise (N.T.) dated 26th June 2001 issued under rule 19 of Central Excise (No. 2) Rules, 2001. 4. I/We hereby declare that the export is in discharge of the export obligation under a Quantity based Advance Licence/Under Claim of Duty Drawback under Customs & Central Excise Duties Drawback Rules, 1995. 5. I/We hereby declare that the above particulars are true and correctly stated. Time of Removal Singature of owner or his Authorised agent with date. Name in Block Letters & Designation (SEAL)

R.M. Joshi, International Marketing Oxford University Press 2005

PART A Certification by Central Excise Office and/or CENVAT Account Entry No. 1. Certified that duty has been paid by debit entry in the Personal Ledger Account No. or recorded as payable in Daily Stock Account, on the goods described overleaf. OR under Rule 19 of Central Excise (No. 2) Rules, 2001 with the [F. No. Certified that the owner has entered into Bond No. ], duly accepted by the Assistant Commissioner/Deputy Commissioner of Central Excise on (Date). and found that the particulars stated and the description of goods given 2. Certified that I have opened and examined the packages No. with Marks overleaf and the packing list (if any) are correct and that all the packages have been stuffed in the container No. and the same has been sealed with Central Excise Seal/One Time Seal (OTS) No. 3. I have verified with the records, the exporter is only availing the export incentives, as specified in box No. 6 and found it to be true. 4. Certified that I have drawn three representative samples from the consignment (wherever necessary) and have handed over, two sets thereof duly sealed to the exporter/his authorised representative. Place ..................................... Date ...................................... Signature Signature (Name in Block Letters) Superintendent of Central Excise

(Name in Block Letters) Inspector of Central Excise

PART B CERTIFICATION BY THE CUSTOMS OFFICER Certified that the consignment was shipped under my supervision under Shipping Bill No. dated by S.S./Flight No. which left on the day of (Month ) (year) OR Certified that the above mentioned consignment was stuffed in Container No. belonging to Shipping Line based on the Let Export Order given on day of (Month) (year) on the Shipping Bill No. dated and sealed by seal/one time lock No. in my supervision and the container was handed over to the Custodian M/s for being shipped via (Name of the Port). OR in its original condition Certified that the above-mentioned consignment has been duly identified and has passed the land frontier today at under Bill of Exports No. Place Date . Signature (Name and designation of the Customs Officer in Block Letters)/(Seal) PART C EXPORT BY POST Certified that the consignment described overleaf has been despatched by foreign post to Place ..................................... Date ...................................... Signature of Post Master (Seal) on day of 200 .

R.M. Joshi, International Marketing Oxford University Press 2005

PART D REBATE SANCTION ORDER (On Original, Duplicate and Triplicate) Refund Order No. dated Place ..................................... Date ...................................... Assistant/Deputy Commissioner/Maritime Commissioner of Central Excise *Strike out inapplicable portions. NOTE: dated Rebate of Rs (Rupees ) sanctioned vide Cheque No.

R.M. Joshi, International Marketing Oxford University Press 2005

Annexure 15.25
ARE 2 No. Original (White) Duplicate (Buff) Triplicate (Pink) Quadruplicate (Green) Quintuplicate (Blue) Form A.R.E. 2 Combined application for removal of goods for export under claim for rebate of duty paid on excisable materials used in the manufacture and packing of such goods and removal of dutiable excisable goods for export under claim for rebate of finished stage Central Excise Duty or under bond without payment of finished stage Central Excise Duty leviable on export goods. To The Superintendent of Central Excise. (Address) __________________ (full postal address) 1. Particulars of the Assistant Commissioner of Central Excise or the Deputy Commissioner of Central Excise from whom rebate shall be claimed/with whome bond is executed and his complete postal address _____________________________________ 2. I/We ________________ of _____________ propose to export the under mentioned goods (details of which are given in Table 1 below) to (country of destination) by *air/sea/land/post parcel* under claim for rebate of duty paid on excisable materials used in the manufacture and packing of such goods. 3. *The finished goods being exported are not dutiable or We intended to claim the rebate of Cental Excise Duty paid on clearances of goods for export under notification 40/2001-Central Excise (N.T.) dated 26th June, 2001 issued under Rule 18 of Central Excise (No. 2) Rules, 2001. or The Export goods are intended to be cleared without payment of Central Excise Duty under notification 42/2001-Central Excise (N.T) dated 26th June, 2001 issued under Rule 19 of Central Excise (No. 2) Rules, 2001. TABLE 1 (Details of goods to be exported) Sl. No. Description of packages Marks & Nos. on packages Gross weight Net weight and quantity of goods** 5 Description on of finished goods Value Finished Stage Central Excise Duty Rate Amount Invoice No. & date executed under Bond/ Undertaking under Rule 18 rule 19 (if any) 11 Amount of Rebate Claimed Remarks

10

12

13

*Strike out portion not applicable **Quantity of goods to be furnished in units of sale where it is different than weight. #Write NA where exports are under bond/letter of undertaking in terms of Rule 19 or where goods are not chargeable to duty

R.M. Joshi, International Marketing Oxford University Press 2005

TABLE 2 Details of duty paid excisable Materials and Packing materials used in manufacture of export goods for which rebate under notification is being claimed Sl. No. Name/ description of materials/ packing with technical specification/ Quantity (2) Central Excise Tariff Subheading Unit Qty used Name of Supplier Invoice No. & Value/ Unit Rs. Assessable value/Unit Rs. Rate of Central Excise duty Duty Amt. per unit Rs. Total Wastages Recoverable Irrecoverable Rebate admissible under Rule 18 Rs. dated

Remarks

(1)

(3)

(4)

(5)

(6)

(7)

(8)

(9)

(10)

(11)

(12)

(13)

(14)

Declaration: (a) We hereby certify that we have not availed facility of CENVAT credit under CENVAT Credit Rules, 2001 (b) We hereby declare that the export is not in discharge of export obligation under a Value based Advance Licence issued prior to 31.03.95 (c) We hereby declare that the materials on which input stage rebate in claimed are not sought to be imported under a Quantity Based Advance Licence issued prior to 31.03.95. (d) We further declare that we shall not claim any Drawback on export of the consignment covered under this application. (e) I/We hereby declare that the above particulars are true and correctly stated. (f) We have been granted permission by Assistant Commissioner of Central Excise or Deputy Commissioner of Central Excise Vide C. No. date for working under Notification dated . Time of Removal _______________ Signature of owner or his authorised agent with date Name in Block Letters & Designation SEAL Note 1: The A.R.E. 2 should be submitted by the manufacturer at least 24 hours intended removal of goods for export, to the superintendent of Central Excise. Note 2: A running serial of the factory starting with one every financial year should be allotted to every A.R.E. 2 FOR DEPARTMENT USE PART A Certification by the Central Excise Officer 1. Certified that * duty has been paid on the goods described above or duty is payable as recoded at entry number in Daily Stock Account. or *the owner has entered into B-1 bond No. /given on Undertaking under Rule 19 of Central Excise (No. 2) Rules, 2001 with the or *the finished goods being exported are not dutiable. 2. Certified that I have opened and examined the packages No. and found that the particulars stated and the description of goods given with overleaf read with the invoice and the packing list (if any) correct *[and that all the packages have been stuffed in the container No. Marks ]* and the same has been sealed with Central Excise Seal/*One Time Seal (OST) No. 3. I have verifed with the records, the declaration of the manufacture given at Sl. No. 3 overleaf regarding non availment of credit under rule CENVAT Rules and found it to be true. 4. Certified that I have drawn three representative samples from the consignment and have handed over two sets thereof duty sealed to the manufacturer/ his authorised representative. (wherever feasible)

R.M. Joshi, International Marketing Oxford University Press 2005

5. Certified that the material consumptions indicated in Table 2 overleaf are in accordance with the declaration No. on Place: _________________________ Date: __________________________ Signature (Name in Block Letters) Superintendent of Central Excise * Strike out inapplicable portions

filed by

Signature (Name in Block Letters) Inspector of Central Excise

Note 3: The details given in table 2 may be verified by the Superintendent of Central Excise subsequent to clearances. For this purpose a detailed verification report may be submitted by the Superintendent to the Assistant Commissioner of Central Excise along with Triplicate copy of A.R.E. 2. Note 4: The original duplicate and sixtuplicate shall be returned to the manufacturer for presenting to the Customs Officer. PART B Certification by the Customs Officer 1. Certified that I have examined the consignment described overleaf, and the seals on the packages were found intact and I have satisfied myself that particulars of the consignment are as specified overleaf except for the shortages mentioned below: 2. Certified that the exports are not under Duty Drawback Scheme. It is further certified that exports are not in discharge of export obligation under Value Based Advance Licence or a Quantity Based Advance Licence issued before 31.03.95. 3. Certified that all copies of Shipping Bill/Bill of export contain endorsement o A.R.E. 2 No. in the space provided for indicating A.R.E. 1. 4. Certified that the consignment was shipped under my supervision under *Shipping Bill No./Bill of Export No. dated which on /which passed the frontier on . left for 5. Duplicate copy of A.R.E. 2 Forwarded to Assistant/Deputy Commissioner of Central Excise on . Place Date Signature (Name and designation of the Customs Officer in Block Letters) (Seal)

Note 5: The customs shall send the duplicate to the address given at Sl. No. 1 overleaf and handover original and sixtuplicate to the exporter PART C* Rebate Sanction Order Under Rule 18(1) (On Original, Duplicate and Triplicate) Refund Order No. dated ). dated Rebate of Rs (Rupees sanctioned vide cheque No.

Place __________________________ Date __________________________ Assistant/Deputy Commissioner of Central Excise PART D Rebate Sanction Order under rule 18(2) (On Original, Duplicate and Triplicate) Refund Order No. dated dated Rebate of Rs (Rupees sanctioned vide cheque No.

Place __________________________ Date __________________________ Assistant/Deputy Commissioner of Central Excise *Strike out inapplicable portions

R.M. Joshi, International Marketing Oxford University Press 2005

Annexure 15.26
Serial Number Range Division Commissionerate FORM CT-1 Certificate for procurement of excisable goods for export without payment of duty This is to certify that, (1) The exporter has furnished a Bond in Form (Specific/General]* for Rs , which has been accepted by the Assistant Commissioner of on the day of the (month) (Year). Central Excise/the Deputy Commissioner of Central Excise in F. No. OR Mr./Messers. (Name and address) is/are registered under rule 9 of Central Excise (No. 2) Rules, 2001 in this Range, having registration number ____________________ has furnished an undertaking in the form specified under Notification No./2001-Central Excise (N.T.) dated to the Assistant Commissioner of Central Excise/the Deputy Commissioner of Central Excise, (Name of the Divison or the Office) F. No. on the day of the (month) (year). who has accepted the undertaking in (2) The above-said exporter/manufacturer-exporter is permitted to obtain excisable goods for export under rule 19 of the Central Excise (No. 2) Rules, 2001 as per details specified overleaf. This certificate is valid upto one year from the date of issue specified below. Name and Signature of the Superintendent of Central Excise [Seal] Dated: (Address of the Range Office) / (Financial Year)

R.M. Joshi, International Marketing Oxford University Press 2005

Annexure 15.27 FORMAT OF IMPORTER-EXPORTER CODE NUMBER

GOVERNMENT OF INDIA MINISTRY OF COMMERCE & INDUSTRY O/O JT./ D.Y. DIRECTOR GENERAL OF FOREIGN TRADE/Development Commissioners --------------------------------------------------------------------------------------------------------------------------------------------------(Full Address) CERTIFICATE OF IMPORTER-EXPORTER CODE (IEC) NUMBER ---------------------------------------------------------------------------------------------------------1. Name 2. Address : : ................................................................................................................................................. ................................................................................................................................................. ................................................................................................................................................. ................................................................................................................................................. Pin [ ] [ ] [ ] [ ] [ ] [ ] 3. Address of the Branches/ Division/Units/factories, if any. 4. IEC Number 5. Date of issue 6. PAN Number : ................................................................................................................................................. ................................................................................................................................................. ................................................................................................................................................. Pin [ ] [ ] [ ] [ ] [ ] [ ] : : : ................................................................................................................................................. ................................................................................................................................................. [ ] [ ] [ ] [ ] [ ] [ ] [ ] [ ] [ ] [ ] (Signature of the Issuing Authority)

Name : ................................................................................................................................................. Designation : ................................................................................................................................................. (Official Stamp) Place __________________________ Date __________________________ (Issued from File No. ______________________ ) Note: In case of any change in the name/address or constitution of IEC holder, the IEC holder shall cease to be eligible to import or export against the IEC number after expiry of 60 days from the date of such change unless in the meantime, the consequential changes are effected in the IEC by the concerned licensing authority.

R.M. Joshi, International Marketing Oxford University Press 2005

Annexure 15.28 FORMAT OF REGISTRATION-CUM-MEMBERSHIP CERTIFICATE (EXPORT PROMOTION COUNCIL/COMMODITY BOARD/DEVELOPMENT AUTHORITY)
As per the provision of Paragraph 2.44 of the Policy and Paragraph 3.12.2 of Handbook (Vol. 1)

(1) Name of the exporter (2) IEC number (3) Address of Registered/Head office.

: : :

M/s ...................................................................................................... [ ] [ ] [ ] [ ] [ ] [ ] [ ] [ ] [ ] [ ] ............................................................................................................. ............................................................................................................. ............................................................................................................. .............................................................................................................

(4) Date of establishment (5) Description of goods for which registered (6) Registration number (7) Registered as:

: : :

(a) Manufacturer exporter (b) Merchant exporter (c) Merchant cum manufacturer exporter

(8) Name(s) of proprietor/ partner(s)/director(s)/Karta

This certificate is issued as per the details of our records and is subject to the conditions laid down in the relevant scheme of registration of this council. (Signature of the competent officer of the E. P. Council) Name ............................................................. Designation ............................................................. Seal Valid/renewed upto Date of issue Space for endorsement of any amendments in this certificate

R.M. Joshi, International Marketing Oxford University Press 2005

Annexure 15.29 PROFORMA FOR FURNISHING OF EXPORT RETURNS

Note: Please see with paragraph 2.54 of Handbook (Vol. 1) 1. Name of the firm/company 2. IEC number 3. Address 4. Tel no. 5. Fax no. 6. E-mail address 7. Website 8. Details of exports Period Item(s) : : : : : : : : Quantity, if applicable [3] Country(s) of export (item wise) [4] Value of export during the period (in Rs) [5] Cumulative exports (1.4.2003 onwards) (in Rs) [6]

[1]

[2]

Cumulative exports (in words) : ..................................................................

DECLARATION
I/We hereby declare that the above statements are true and correct to the best of my/our knowledge and belief.

Stamp Seal/Stamp Date Signature Name Designation

R.M. Joshi, International Marketing Oxford University Press 2005

(To be printed overleaf) To be filled by the exporter For Procuring Goods under the procedure specified under Notification No. 42/2001-Central Excise (N.T.) dated 26th June, 2001 issued rule 19 of the Central Excise (No. 2) Rules, 2001 Name and address of the factory/ warehouse/place of storage of the supplier Registration Number of the factory/warehouse

Details of the goods to be procured Sl. No. Description Quantity Value Duty involved

I hereby declare that I have made a provisional debit of Ruppes (in both words and figures) in the Bond Account dated and on this day and after the above mentioned debit, the balance in the Bond Account is Rs at Serial No. OR Please find attested copy of the specific bond/undertaking details of which is specified by the Superintendent of Central Excise (address) overleaf. (Dated signature of the Exporter(s) or his/their authorised agents and their seal)

R.M. Joshi, International Marketing Oxford University Press 2005

Annexure 15.30 BRIEF SPECIMEN CONTRACT FORM FOR EXPORTS AND IMPORTS
1. Name and address of the parties (state correct appellation and complete address of the parties) (state briefly the purpose of the contract)

2. We, the above named parties have entered into this contract for the sale/purchase, etc on this (a) Goods Quantity Quality (date) at (Place),

subject to the following terms and conditions:

(Describe the quantity, quality and other specifications of the goods precisely as per agreement. An agency for inspection/certification of quality and/or quantity may also be stipulated). (b) Price Mode of Payment [Quote the price, terms, i.e. ex-works/FOB (free on board)/CIF (cost Insurance, freight) etc. in the currency agreed upon and describe the mode of payment i.e. payment against L/C (letter of credit)/DA (document against acceptance)/DP (document against payment) etc. It is also desirable to mention the exchange rate.] (c) Shipment (Specify date of delivery and the maximum period upto which delivery could be delayed and for which reasons. Port of Shipment and of delivery should be mentioned). (d) Packing and marking (Requirements to be specified precisely). (e) Insurance (State the type of insurance cover required i.e. FPA (free from particular average)/WA (with average)/All Risks, etc. State also the party responsible for the insurance). (f) Brokerage/Commission (if any payable may be mentioned). (g) Passing of the property and of risk. (The property or ownership of the goods and the risk shall finally pass to the buyer at such stage as the parties may agree, i.e. when the goods are delivered at the sellers place of work/pass the ships rails/are covered by insurance etc. as per agreed terms).

Arbitration
Arbitration clause recommended by the Indian Council of Arbitration: All disputes or differences whatsoever arising between the parties out of or relating to the construction, meaning and operation or effect of this contract or the breach thereof shall be settled by arbitration in accordance with the Rules of Arbitration of the Indian Council of Arbitration and the award made in pursuance thereof shall be binding on the parties (or any other arbitration clause that may be agreed upon between the parties). 3. Any other special condition, prevalent in or relevant to the particular line of trade or transaction, may also be specified. Sd/- Seller Sd/- Buyer Source: Indian Council of Arbitration

R.M. Joshi, International Marketing Oxford University Press 2005

Annexure 15.31 SHIPPING INSTRUCTIONS

Exporter Invoice No. & Date Buyers Order No. & Date Other Reference(s) Consignee Freight Forwarder/CHA Exporters Ref.

Notify Country of Origin of Goods Country of Final Destination

Pre-Carriage by

Place of Receipt by Pre-carrier Port of Loading Place of Delivery

FOB value for customs purpose Real value for customs purpose Invoice FOB C&F CIF Drawback Schedule No. Drawback Rate

Rs. Rs. Rs. Rs. Rs.

Vessel/Flight No. Port of Discharge

Marks & Nos./ Container No.

No. & Kind of Pkgs.

Description of Goods

Quantity

Rate

Amount

Net Weight Gross Weight INSTRUCTIONS 1. Please collect goods from .................................................................... ................................................................................................................. 2. Freight paid [ ] To pay [ ] 3. Ship before ............................................................................................. 4. Type of Shipping Bill Free/DBK/Dutiable 5. Insurance covered by us/consignee/by you for Rs. ......................... 6. Cheque for Rs. ............................. as advance enclosed. 7. Send documents to ............................................................................... 8. Any other instruction DOCUMENTS ENCLOSED Contract [ ] Letter of Credit [ ] AR4/AR4A [ ] GR [ ] Invoice [ ] Packing List [ ] Declarations [ ] Total

Q.C. & Preshipment Inspection Certificate Quota Certificate Railway/Lorry Receipt Freight Certificate

[ [ [ [

] ] ] ]

To The Receiving Authority Please receive for shipment the goods described herein subject to FFFAI Standard Trading Conditions, Signature & Date

Declaration:

R.M. Joshi, International Marketing Oxford University Press 2005

Annexure 15.32 LETTER TO BANK FOR COLLECTION/NEGOTIATION OF DOCUMENTS

Drawer (Exporter) Invoice No. & Date Buyers Order No. & Date RBI Code No. Drawee (Consignee) Drawee (if other than consignee) IE Code Exporters Ref.

Bank

ECGC Policy No. & Date

For Banks Use

Pre-Carriage by Vessel/Flight No. Port of Discharge

Place of Receipt by Pre-carrier Port of Loading Final Destination

Please receive the following documents for disposal as per instructions: Documents 1. Invoice No. & Date Commercial Consular Customs 2. 3. Packing List No. & Date Bill of Lading No. & Date/ CTD No. & Date Air Way Bill No. & Date Post Parcel Receipt No. & Date 4. 5. 6. 7. 8. Certificate of Origin No. & Date GSP Certificate of Origin No. & Date Inspection Certificate No. & Date Insurance Policy/Certificate No. & Date Draft No. & Date ............................................ Amount 9. Letter of Credit ............................................ Amount ............................................ Expiry Date 10. 11. 12. 13. GR No. & Date Bank Certificate Copy of Declaration to ECGC regarding shipment Any other document (Specify) .................................................. .................................................. .................................................. .................................................. .................................................. Sight Usance .................................................. .................................................. .................................................. Original Non-negotiable Number .................................................. .................................................. .................................................. .................................................. .................................................. .................................................. .................................................. .................................................. ..................................................

Instructions (Please tick [ 1. 2. 3. 4. 5. 6. 7. 8. 9. Collect *Purchase/Discount

] as required) [ [ [ [ [ [ [ [ [ [ [ [ [ [ ] ] ] ] ] ] ] ] ] ] ] ] ] ]

*Despatch documents by registered air mail/courier *Release documents against payment/acceptance *Cable advice of non-payment/non-acceptance *In case of non-payment/non-acceptance, protest/do not protest Negotiable documents drawn under L/C No./ issued by Credit our A/c No./ on realisation of payment

*Advice payment by Telex/Cable/Fax/SWIFT

10.* Deduct charges/collect charges from 11. 12. *Do not waive charges/interest recoverable from drawee Collect interest @ p.a. from till

13.* Adjust our packing credit A/c and/or credit the proceeds to cash credit/current account. 14. 15. 16. 17. In case of need, refer to Return Copies of Bank Certificates and Copies of Commercial Invoice duly certified by you. Return L/C after negotiation. Any other instruction (Specify)

[ [

] ]

Signature & Date Declaration: I/We declare that the particulars given herein are true and correct and that I/We accept the banks conditions printed overleaf

R.M. Joshi, International Marketing Oxford University Press 2005