HP Color LaserJet CP3525 Series Printer HP Embedded Web Server User Guide

www.hp.com/support/cljcp3525

HP Color LaserJet CP3525 Embedded Web Server

User Guide

Copyright and Warranty 2008 Copyright Hewlett-Packard Development Company, L.P. Reproduction, adaptation or translation without prior written permission is prohibited, except as allowed under the copyright laws. The information contained herein is subject to change without notice. The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.

Trademarks and credits Adobe , PostScript, and Pantone are trademarks of Adobe Systems Incorporated. Microsoft and Windows are U.S. registered trademarks of Microsoft Corp. Edition 1, 9/2008

Table of contents

1 Overview What is an embedded Web server? ..................................................................................................... 1 Features .............................................................................................................................. 1 HP Web Jetadmin and the HP Embedded Web Server ...................................................... 2 System requirements ........................................................................................................................... 2 Opening the HP Embedded Web Server ............................................................................................. 3 Login and logoff .................................................................................................................................... 3 To log in as an administrator ............................................................................................... 3 To log off as an administrator ............................................................................................. 3 Navigating through the HP Embedded Web Server ............................................................................. 4 2 Viewing product status from the HP EWS Information screens Device Status ....................................................................................................................................... 8 Configuration Page ............................................................................................................................... 9 Supplies Status Page ......................................................................................................................... 12 Event Log Page .................................................................................................................................. 14 Usage Page ........................................................................................................................................ 15 Diagnostics Page ............................................................................................................................... 18 Device Information ............................................................................................................................. 20 Control Panel Snapshot ..................................................................................................................... 21 Color Usage Job Log .......................................................................................................................... 22 Print .................................................................................................................................................... 23 Printing a file or updating firmware from the Print screen .................................................. 24 3 Configuring the product from the Settings screens Configure Device ................................................................................................................................ 25 Using the menus on the Configure Device screen ............................................................ 26 Tray Sizes/Types ................................................................................................................................ 27 E-mail Server ...................................................................................................................................... 28 Configuring outgoing e-mail ............................................................................................... 28 Configuring the return e-mail address ............................................................................... 29 Alerts .................................................................................................................................................. 30 Using the Alerts screen with a product ............................................................................. 32 AutoSend ............................................................................................................................................ 35

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To turn on the AutoSend feature ....................................................................................... 36 Security .............................................................................................................................................. 37 Configure Security Settings ............................................................................................... 38 HP Jetdirect Security Configuration Wizard ....................................................................... 41 Edit Other Links .................................................................................................................................. 42 Adding a link ...................................................................................................................... 43 Removing a link ................................................................................................................. 43 Device Information ............................................................................................................................. 44 Language ........................................................................................................................................... 45 Date & Time ....................................................................................................................................... 46 Date & Time - Advanced .................................................................................................... 47 Date & Time - NTS Settings .............................................................................................. 48 Sleep Schedule .................................................................................................................................. 49 Restrict Color ...................................................................................................................................... 50 Using the Restrict Color screen with a product .................................................................. 52 4 Managing network operation from the Networking screens Overview ............................................................................................................................................ 55 5 Using the Other Links as a resource hp instant support ............................................................................................................................... 57 How hp instant support works ............................................................................................ 57 Information you can get from hp instant support ............................................................... 58 Shop for Supplies ............................................................................................................................... 58 Product Support ................................................................................................................................. 59 Show Me How .................................................................................................................................... 60 My Service Provider and My Service Contract ................................................................................... 60 Index ................................................................................................................................................................... 61

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List of tables

Table 1-1 Table 2-1 Table 2-2 Table 2-3 Table 2-4 Table 2-5 Table 2-6 Table 2-7 Table 2-8 Table 3-1 Table 3-2 Table 3-3 Table 3-4 Table 3-5 Table 3-6 Table 3-7 Table 3-8 Table 3-9 Table 3-10 Table 3-11 Table 3-12 Table 3-13 Table 4-1

HP Embedded Web Server ................................................................................................................ 4 Device Status ..................................................................................................................................... 8 Configuration Page .......................................................................................................................... 10 Supplies Status Page ....................................................................................................................... 12 Event Log Page ................................................................................................................................ 14 Usage Page ..................................................................................................................................... 17 Diagnostics Page ............................................................................................................................. 18 Color Usage Job Log ....................................................................................................................... 22 Print page ......................................................................................................................................... 23 Configure Device .............................................................................................................................. 25 Tray Sizes/Types ............................................................................................................................. 27 E-mail Server ................................................................................................................................... 28 Alerts ................................................................................................................................................ 30 AutoSend ......................................................................................................................................... 35 Security ............................................................................................................................................ 37 Configure Security Settings .............................................................................................................. 39 Edit Other Links ................................................................................................................................ 42 Language ......................................................................................................................................... 45 Date & Time ................................................................................................................................... 46 Sleep Schedule .............................................................................................................................. 49 Restrict Color ................................................................................................................................. 50 Restrict Color COLOR IF ALLOWED .......................................................................................... 52 Network Settings .............................................................................................................................. 55

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List of figures

Figure 1-1 Figure 2-1 Figure 2-2 Figure 2-3 Figure 2-4 Figure 2-5 Figure 2-6 Figure 2-7 Figure 2-8 Figure 2-9 Figure 2-10 Figure 2-11 Figure 2-12 Figure 2-13 Figure 3-1 Figure 3-2 Figure 3-3 Figure 3-4 Figure 3-5 Figure 3-6 Figure 3-7 Figure 3-8 Figure 3-9 Figure 3-10 Figure 3-11 Figure 3-12 Figure 3-13 Figure 3-14 Figure 3-15 Figure 3-16 Figure 3-17 Figure 3-18 Figure 3-19 Figure 3-20

Sample HP EWS screen ................................................................................................................... 4 Device Status screen ........................................................................................................................ 8 Configuration Page screen (1 of 2) ................................................................................................... 9 Configuration Page screen (2 of 2) ................................................................................................. 10 Supplies Status Page screen .......................................................................................................... 12 Event Log Page screen .................................................................................................................. 14 Usage Page screen (1 of 3) ............................................................................................................ 15 Usage Page screen (2 of 3) ............................................................................................................ 16 Usage Page screen (3 of 3) ............................................................................................................ 16 Diagnostics Page screen ................................................................................................................ 18 Device Information screen ............................................................................................................ 20 Control Panel Snapshot screen .................................................................................................... 21 Color Usage Job Log screen ........................................................................................................ 22 Print screen ................................................................................................................................... 23 Configure Device screen ................................................................................................................. 25 Tray Sizes/Types screen ................................................................................................................ 27 E-mail Server screen ...................................................................................................................... 28 Alerts screen ................................................................................................................................... 30 Alerts - setup screen (1 of 2) ........................................................................................................... 32 Alerts - test screen .......................................................................................................................... 34 AutoSend screen ............................................................................................................................ 35 Security screen ............................................................................................................................... 37 Configure Security Settings screen (1 of 2) .................................................................................... 38 Configure Security Settings screen (2 of 2) .................................................................................. 39 HP Jetdirect Security Configuration Wizard .................................................................................. 41 Edit Other Links screen ................................................................................................................. 42 Device Information screen ............................................................................................................ 44 Language screen .......................................................................................................................... 45 Date & Time screen ...................................................................................................................... 46 Date/Time Format screen ............................................................................................................. 47 Date & Time - NTS Settings screen .............................................................................................. 48 Sleep Schedule screen ................................................................................................................. 49 Restrict Color screen .................................................................................................................... 50 Restrict Color screen -COLOR IF ALLOWED option .................................................................... 52

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Figure 4-1 Figure 5-1

Network Settings screen ................................................................................................................. 55 Other Links screen .......................................................................................................................... 57

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Overview

What is an embedded Web server?

A Web server provides an environment in which Web programs can run, in much the same way that an operating system, such as Microsoft Windows, provides an environment in which programs can run on your computer. A Web browser, such as Microsoft Internet Explorer, Apple Safari, or Mozilla Firefox, can show output from a Web server. An embedded Web server resides on a hardware product (such as a printer) in the firmware, rather than as software that is loaded to a network server. The advantage of an embedded Web server is that it provides an interface to the product that anyone with a network-connected computer and a standard Web browser can open and use. No special software must be installed or configured. With the HP Embedded Web Server (HP EWS), you can view product status information, change settings, and manage the product from your computer. NOTE: In this guide, the terms "product" and "device" are used interchangeably. When products or devices are discussed in this guide, the information pertains to HP LaserJet printers or multifunction peripherals (MFPs), or HP Digital Senders. For specific information about the features that your printer, MFP, or digital sender supports, see the documentation that came with your product.

Features
You can use the HP EWS to view product and network status and to manage printing functions from your computer, rather than at the product control panel. With the HP EWS, you can perform these tasks: Upload firmware updates View control-panel messages and product-status information Determine the remaining life for all supplies and configure specific ordering information for supplies Gain access to the product's technical support page Gain access to specific support for recent product events Add an additional link or customize links to other Web sites View and change product configuration, such as tray configurations View and change network configuration View and print information pages, such as the Configuration page

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What is an embedded Web server?

Receive e-mail alerts about product events, such as when the product is low on supplies. Set up four different destination lists for each user (administrators and service), with up to 20 recipients on each of the four lists Select the language in which to display the HP EWS screens Print to an HP product using a PDF or print-ready file without having to install the product print driver Conserve energy by scheduling the product sleep delay so that the product will go into sleep mode after a period of time of not being used Schedule wakeup times for each day so that the product has finished initializing and calibrating by the time it is to be used Send product configuration and supplies usage information periodically to your service provider

HP Web Jetadmin and the HP Embedded Web Server

HP Web Jetadminis a Web-based system management tool that you can use with a Web browser. The HP EWS and HP Web Jetadmin work together to meet all of your product-management needs. You can use the software to effectively install and manage networked products. Network administrators can manage networked products remotely, from practically anywhere. The HP EWS provides a simple, easy-to-use solution for one-to-one product management in environments that have a limited number of products. To manage environments that have several products, use HP Web Jetadmin instead. With HP Web Jetadmin you can discover, manage, and configure multiple products simultaneously. HP Web Jetadmin is available from HP online support (HP Web Jetadmin www.hp.com/go/ webjetadmin).

System requirements
To use the HP EWS, you must have the following components: A supported Web browser. Browsers that support embedded Web servers include, but are not limited to, the following: Konqueror 3.5 or later Microsoft Internet Explorer 6.0 or later Mozilla Firefox 1.0 or later Opera 9.0 or later Safari 1.0 or later

A transmission control protocol/Internet protocol-based (TCP/IP-based) network connection. An HP Jetdirect print server (embedded or enhanced input/output [EIO]) installed in the product.

Chapter 1 Overview

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Opening the HP Embedded Web Server

Use the following procedure to open the HP EWS. NOTE: You cannot view the HP EWS screens from outside a firewall. 1. 2. Open a supported Web browser. In the Address or Go to field, type the IPv4 or IPv6 TCP/IP address, the host name, or the configured host name that is assigned to the product. See the following examples. IPv4 TCP/IP address: http://192.168.1.1 IPv6 TCP/IP address: http://[2001:0ba0:0000:0000:0000:0000:0000:1234] Host name: npiXXXXXX

If you do not know the TCP/IP address for the product, find it by using the control-panel menu or by printing a configuration page. For instructions, see the user guide that came with your product.

Login and logoff

The HP EWS screens are used to view product information and change configuration options. The screens and settings vary according to how you access the HP EWS: as a general user, an information technology (IT) administrator, or a service provider. These passwords can be customized by an IT administrator or a service provider. In a password-protected HP EWS, only the Information tab is available to users who do not log in by using the password. If no password has been set (which is the default), all of the tabs are visible. If a password has been set, you must log on as an IT administrator or a service provider to gain access to the protected HP EWS tabs (Settings and Networking) and to clear the Color Usage Job Log. NOTE: For information about changing passwords as an IT administrator, see Security on page 37. If you are a service provider, see your product service guide.

To log in as an administrator
Use the following procedure to log in to the HP EWS as an administrator. 1. After you open the HP EWS, click the Log In link in the upper-right corner of the screen. The Enter Network Password dialog box appears. The appearance of the login screen might vary, depending on your operating system and browser. 2. Type admin for the user name, type your password, and then click OK.

To log off as an administrator

Use the following procedure to log off. 1. 2. Click the Log Off link. To complete the logoff, close the browser.

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Opening the HP Embedded Web Server

CAUTION: If you do not close the browser, the connection to the product HP EWS continues to run and could pose security risks.

Navigating through the HP Embedded Web Server

To navigate through the HP EWS screens, click one of the tabs (such as Information or Settings), and then click one of the menus on the navigation bar that is located on the left side of the screen. The following illustration and table provide information about the HP EWS screens. NOTE: The appearance of the HP EWS screens might differ from the illustrations in this user guide, depending on the product features and the settings that your IT administrator has established. Figure 1-1 Sample HP EWS screen

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User: admin Log Off

NOTE: EWS user interface elements (buttons and text strings) appear in bolded text throughout this document.
Table 1-1 HP Embedded Web Server
Callout HP EWS screen feature Product name Description More information

1 2 3

View the product name.

Product TCP/IP View the Internet protocol (IP) address for the address product. Tabs Information tab View information about the product. You cannot configure the product using the screens on this tab. Use the features on this tab to configure the product. View network status and configure the network settings. Click a tab to display the menus. See Viewing product status from the HP EWS Information screens on page 7.

Settings tab

See Configuring the product from the Settings screens on page 25. See Managing network operation from the Networking screens on page 55.

Networking tab

Menus

Different on each tab

Chapter 1 Overview

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Table 1-1 HP Embedded Web Server (continued)

Callout HP EWS screen feature Other Links Description More information

hp instant support

Shop for Supplies

Connect to a set of Web resources that help solve problems and describe the additional services that are available for your HP product. Use the Internet to order genuine HP supplies for your HP product. Use product-specific help from the HP Web site to solve a problem. View step-by-step instructions for performing printer tasks and solving problems. Log in as an IT administrator or service provider.

See Using the Other Links as a resource on page 57. See hp instant support on page 57. See Product Support on page 59. See My Service Provider and My Service Contract on page 60.

Product Support

Show Me How

Log In/Log Off

Different for each type of user Different for each menu item

See Login and logoff on page 3.

Screen

Click a menu item to show a screen.

See Viewing product status from the HP EWS Information screens on page 7. See Configuring the product from the Settings screens on page 25. See Managing network operation from the Networking screens on page 55.

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Navigating through the HP Embedded Web Server

Chapter 1 Overview

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Viewing product status from the HP EWS Information screens

The screens available from the Information tab are for informational purposes only; you cannot configure the product from these screens. To configure the product through the HP EWS, see Configuring the product from the Settings screens on page 25. NOTE: Some products do not support all screens.

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Device Status
Use the Device Status screen to view the current status of the product. The following illustration and table describe how to use this screen. Figure 2-1 Device Status screen

1 2 3 4

5 6 7
Table 2-1 Device Status
Callout 1 2 3 Area on the screen HP EWS tabs and menus Status Control-panel buttons Information or capability that the area provides For more information, see Navigating through the HP Embedded Web Server on page 4. Shows the device status (the same information that appears on the control-panel display). Use these control-panel buttons just as you would at the product. To select which control-panel buttons appear on this screen, go to the Security screen on the Settings tab. Shows the percentage of life remaining for each supply. Opens the Supplies Status screen, where you can view information about product supplies. Shows the status and configuration information for the input trays and output bins. The media status is OK until the tray is completely empty. When the tray is empty, the status is Empty. 7 Change Settings Opens the Other Settings screen, where you can change the paper-type settings.

4 5 6

Supplies Supplies Details Media

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Configuration Page
Use the Configuration Page screen to view current product settings, help troubleshoot problems, and verify the installation of optional accessories such as dual inline memory modules (DIMMs). The following illustration and table describe how to use this screen. Figure 2-2 Configuration Page screen (1 of 2)

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Configuration Page

Figure 2-3 Configuration Page screen (2 of 2) 7

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Table 2-2 Configuration Page

Callout 1 2 3 Area on the screen HP EWS tabs and menus Printer Information Installed Personalities and Options Information or capability that the area provides For more information, see Navigating through the HP Embedded Web Server on page 4. Lists the serial number, version numbers, and other information for the device. Lists: 4 5 Color Density Color Themes Model and TCP/IP address for all network devices connected to the product (Jetdirect or internal Jetdirect) All of the printer languages that are installed (such as printer command language [PCL] and PostScript [PS]) Options that are installed in each DIMM slot and EIO slot USB devices that can be connected to a printer used as a host USB controller, such as mass storage devices, card swipes, or keypads

Lists the cyan, magenta, yellow, and black (CMYK) values for highlights, midtones, and shadows. Default (sRGB). This color theme provides good saturated business graphics and pictures on the same page. Photo (sRGB). This color theme is designed just for printing photos to produce the most photo realistic match to your screen. Photo (Adobe RGB 1998).This color theme is designed for images that have been captured using a high end digital camera that has been configured to use the Adobe RGB 1998 color space.

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Table 2-2 Configuration Page (continued)

Callout Area on the screen Information or capability that the area provides Vivid (sRGB).This color theme is specifically for printing saturated business graphics that you would like to have some extra punch. The colors may be too saturated for photo imagery. None.This color theme provides the user with access to the entire devices range of colors. It enables an advanced user to do their own color management. Default CMYK +.A color theme by HP for CMYK source content that is designed to provide a reasonable color rendering if the specific origin (SWOP, EuroScale or DIC) of the CMYK content is not known. SWOP. A color theme specifically designed to render CMYK content according to the SWOP standard (a CMYK press Specification for Web Offset Printing used in the USA). Euroscale. A color theme specifically designed to render CMYK content according to the Euroscale standard (a CMYK press specification commonly used in Europe). DIC (Dainippon Ink and Chemicals). A color theme specifically designed to render CMYK content according to the DIC standard (a CMYK press specification commonly used in Japan). 6 Calibration Information Lists the last color-plane registration (CPR) page count, the last CPR page-count date, the last page count (in engine cycles) for DMAX/ DHALF, and the last DMAX/DHALF page-count date. Color plane registration occurs when new print cartridges are installed to compensate for any slight variations that might occur in cartridge circumference. DMAX is a density calibration of each print cartridge color at 100% coverage; DHALF is also a density calibration of each print cartridge color, but as a halftone instead of a full color. During halftone printing, the dots of toner are spread out, and coverage of the toner is less than 100%. 7 8 9 Memory Event Log Security Lists the memory information, PCL Driver Work Space (DWS), and resource saving information. Lists the number of active entries in the Event Log, the 3 most recent entries, and the Event Log total capacity. Lists the status of the control-panel lock, disk write-protect options, and direct-connect (USB or parallel) ports. You can change the status of the Direct Connect ports on the Security screen under the Settings tab by selecting or clearing the Disable Direct Ports check box. 10 Paper Trays and Options Lists the size and type of media that is specified for each of the trays in the product. If a duplexing unit or any paper-handling accessories are installed on the product, information about those devices is also listed here.

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Configuration Page

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Supplies Status Page

The Supplies Status screen shows more detailed supplies information and provides part numbers for genuine HP supplies. (It is helpful to have the part numbers available when ordering supplies.) The following illustration and table describe how to use this screen. Figure 2-4 Supplies Status Page screen

Table 2-3 Supplies Status Page

Callout 1 2 3 Area on the screen HP EWS tabs and menus Shop for Supplies link Supply Information Information or capability that the area provides For more information, see Navigating through the HP Embedded Web Server on page 4. Use this feature to connect to a Web page that facilitates online ordering of supplies from a reseller of your choice. If available, this lists the percent of life remaining and the estimated number of pages remaining before the supply is empty; the total number of pages that have been processed with the supply; the supply serial number and HP part number; and an indication of whether or not the supply has reached the low status.

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Table 2-3 Supplies Status Page (continued)

Callout Area on the screen Information or capability that the area provides If the Override at Out option has been enabled at the product control panel, a message appears, when the supply is exhausted, stating that the cartridge was used with the override setting. NOTE: If a previously used or moved supply is used, information about the device might not be available. In addition, a warning message about the risks associated with using previously used or moved supplies could appear on the screen. No further information about the status of the supply will be available.

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Supplies Status Page

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Event Log Page

The Event Log page screen shows the most recent product events, including jams, service errors, and other printer errors. The following illustration and table describe how to use this screen. Figure 2-5 Event Log Page screen

1 3 2 4 5 6 7

Table 2-4 Event Log Page

Callout 1 2 3 4 Area on the screen HP EWS tabs and menus Number Date and Time Cycles Information or capability that the area provides For more information, see Navigating through the HP Embedded Web Server on page 4. Lists the order in which the errors occurred. The last error to occur has the highest number. Lists the date and time for each event logged. Shows the number of engine cycles that the product had completed when the error occurred. The product completes one engine cycle for every Letter/A4size page side that it prints or copies. Shows the internal event code for each event. Displays the firmware version that was in place when the event occurred on the printer. Shows a brief description of some events. Provides access to the HP support Web site for product-specific troubleshooting information.

5 6 7 8

Event Firmware Description or Personality Product Support link

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Usage Page
The Usage Page screen gives a page count for each media size that has passed through the product, as well as the number of duplexed pages. The total is calculated by multiplying the sum of the print count values by the Units value. The information on this screen can be used to determine how much toner or paper to keep on hand. The following illustration and table describe how to use this screen. Figure 2-6 Usage Page screen (1 of 3)

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Usage Page

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Figure 2-7 Usage Page screen (2 of 3)

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Figure 2-8 Usage Page screen (3 of 3)

Table 2-5 Usage Page

Callout 1 2 Area on the screen HP EWS tabs and menus Usage Totals (equivalent) Information or capability that the area provides For more information, see Navigating through the HP Embedded Web Server on page 4. Indicates the types of pages that have been printed, the number of singlesided pages that have been printed, the number of duplexed pages that have been printed, and the total number of pages that have been printed. A unit is equal to a standard A4-size (letter-size) page. All other page sizes are referenced in relation to this standard size. An A4-size (letter-size) page printed on both sides counts as 2 units. Total page counts for all types of printed media. Indicates the different print modes that have been used for color and monochrome (black-and-white) print jobs.

Units

4 5

Total Print Modes & Paper Path Usage (actual)

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Usage Page

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Diagnostics Page
The Diagnostics Page screen provides information about calibration, color density, and parameters. Figure 2-9 Diagnostics Page screen

1 2

Table 2-6 Diagnostics Page

Callout 1 2 Area on the screen HP EWS tabs and menus Calibration Information Information or capability that the area provides For more information, see Navigating through the HP Embedded Web Server on page 4. Lists the last color-plane registration (CPR) page count, the last CPR page-count date, the last page count (in engine cycles) for DMAX/DHALF, and the last DMAX/DHALF page-count date. Color plane registration occurs when new print cartridges are installed to compensate for any slight variations that might occur in cartridge circumference. DMAX is a density calibration of each print cartridge color at 100% coverage; DHALF is also a density calibration of each print cartridge color, but as a halftone instead of a full color. During halftone printing, the dots of toner are spread out, and coverage of the toner is less than 100%.

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Table 2-6 Diagnostics Page (continued)

Callout 3 4 Area on the screen Color Density Parameters Information or capability that the area provides Lists the cyan, magenta, yellow, and black (CMYK) values for highlights, midtones, and shadows. For color devices, specific engine settings related to the printing or electrophotographic process are critical in identifying device status and function. The electrophotographic parameters, which are used to detect, diagnose, and track printquality defects, appear in a 272-cell binary array that contains the settings registered by the device engine. These registers also appear at the bottom of the Diagnostics Page screen.

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Diagnostics Page

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Device Information
The Device Information screen shows the following information: Printer name Printer location Asset number Company name Contact person Product name Printer model Printer serial number

The product name, printer model, and printer serial number are automatically generated. You can configure the other information on this screen from the Device Information screen on the Settings tab. Figure 2-10 Device Information screen

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Control Panel Snapshot

The Control Panel Snapshot screen shows the product control-panel display as if you were standing at the product. Because this view shows the product status, it can help you troubleshoot problems with the product. NOTE: The appearance of the screen might vary, depending on your product. Figure 2-11 Control Panel Snapshot screen

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Control Panel Snapshot

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Color Usage Job Log

NOTE: The Color Usage Job Log screen is available only if it has been configured to appear on the Security screen under the Settings tab. Use the Security screen to disable the Color Usage Job Log screen if you do not want it to appear for security reasons. For more information, see Security on page 37. Use the Color Usage Job Log to view usage details for the printer. The following illustration and table describe how to use the Color Usage Job Log screen. Figure 2-12 Color Usage Job Log screen

1 2 3

5
Table 2-7 Color Usage Job Log
Callout 1 2 3 4 Area on the screen Information or capability that the area provides HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web Server on page 4.

Printer Information Lists the serial number and name of the printer. Usage Totals Job Log Summarizes usage totals for all jobs, mono sides, color sides, and total sheets. Displays usage data for the selected page in the log. The Job Log empties when you turn the product off. If a hard disk is installed on your product, the Job Log shows a maximum of 7,400 jobs. If a hard disk is not installed on your product, the Job Log shows a maximum of 32 jobs. Click Previous or Next to move through the log, or click the page number you wish to see. The displayed data changes as you move through the log.

Clear Color Usage Job Log

Click the Clear Job Log button to delete the contents of the Color Usage Job Log.

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Print
NOTE: The Print screen (and the Print menu on the left) is available only if it has been configured to appear on the Security screen under the Settings tab. Use the Security screen to disable the Print screen if you do not want it to appear for security reasons. For more information, see Security on page 37. Use the Print screen for print-ready files or to remotely update the product firmware. Use the Print screen to print one file at a time from a product that supports the HP EWS. This feature is especially useful for a mobile user, because you do not have to install the product's print driver to print; you can print from anywhere at any time. You can print all print-ready files, such as documents that have been generated by using a "print to file" driver option. Print-ready files commonly have file name extensions such as PS (postscript), PDF (Adobe Portable Document Format), and PRN (Windows print-ready File). You can also use the Print screen to update your product firmware. This feature is especially useful because you do not have to install additional software to update the product firmware. When updated firmware files are available for your product, simply download them your product support Web site: www.hp.com/go/cljcp3525_firmware The following illustration and table describe how to use this screen. Figure 2-13 Print screen

1 2 3

Table 2-8 Print page

Callout 1 2 Area on screen HP EWS tabs and menus Device Status Information or capability that the area provides For more information, see Navigating through the HP Embedded Web Server on page 4. Shows the device status (the same information that appears on the Device Status screen and the control-panel display). NOTE: The printer must have a Ready status in order to receive firmware updates and print-ready files. 3 Choose File Allows you to select a file for printing that is located on your laptop, computer, or a network file server.

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Print

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Printing a file or updating firmware from the Print screen

Use the following procedure to print a file or update product firmware from the Print screen. 1. 2. Select a file that resides on your machine or on your network, and then click the button under Option 1 to browse to a file that you want to print. Click Apply.

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Configuring the product from the Settings screens

Use the screens on the Settings tab to configure the product from your computer.

Configure Device
Use the Configure Device screen to print device information pages and remotely configure the device. The menus on this screen are similar to the menus available at your device control panel. Some of the device control-panel menus are not available from the HP EWS. See the documentation that came with your device for more information about menus supported by your device. The following illustration, table, and example procedure describe how to use this screen. Figure 3-1 Configure Device screen

1 2 3

Table 3-1 Configure Device

Callout 1 Area on the screen HP EWS tabs and menus Information or capability that the area provides For more information, see Navigating through the HP Embedded Web Server on page 4.

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Configure Device

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Table 3-1 Configure Device (continued)

Callout 2 Area on the screen Select a Menu Information or capability that the area provides Show Me How menu Information menu Paper Handling menu Configure Device menu See step-by-step instructions for performing printer tasks. Print device information pages, which provide details about the device and its configuration. Set the type of media that is in each tray. Configure the device to affect the device behavior. For example, you can configure device personality settings from this menu, such as print-quality settings or destination bins. Get information about the device that you can use to troubleshoot problems.

DIAGNOSTICS menu 3

Plus sign (

Click the plus sign next to a menu, or click the menu, to see the submenus or subentries.

Using the menus on the Configure Device screen

The following procedure is provided only as an example. Similar procedures can be used to set other menu items. Follow these steps to print a configuration page (example procedure). 1. 2. Click Information. Select the check box for the information page that you want to view or print, and then click Apply.

NOTE: Print drivers and software programs frequently override selections that are made on the Paper Handling menu. For more information, see the user guide that came with your product. Any changes are reflected on the Device Status screen, the Configuration Page screen, and the Paper Handling menu.

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Tray Sizes/Types
Use the Tray Sizes/Types screen to assign paper sizes and paper types for each tray on the product. The following illustration and table describe how to use this screen. Figure 3-2 Tray Sizes/Types screen

1 2

Table 3-2 Tray Sizes/Types

Callout 1 2 Area on the screen HP EWS tabs and menus Tray Sizes and Tray Types Information or capability that the area provides For more information, see Navigating through the HP Embedded Web Server on page 4. Use these menus to select the default paper sizes and types for each tray on the product.

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E-mail Server
Use the E-mail Server screen to configure e-mail settings for outgoing e-mail. Use the settings on this screen to send and receive e-mail messages, including product alerts. The following illustration, table, and procedures describe how to use this screen. Figure 3-3 E-mail Server screen

1 2 3 4

Table 3-3 E-mail Server

Callout 1 2 3 4 Area on the screen HP EWS tabs and menus Outgoing e-mail Return E-mail Address Enable SMTP Authentication Information or capability that the area provides For more information, see Navigating through the HP Embedded Web Server on page 4. Configure outgoing e-mail if you intend to use the Alerts or AutoSend features. For more information, see Using the Alerts screen with a product on page 32. This is the device's e-mail address that appears in device alerts. For more information, see Configuring the return e-mail address on page 29. If your SMTP server requires authentication, type the credentials here.

Configuring outgoing e-mail

You must configure outgoing e-mail if you intend to use the Alerts or AutoSend features. 1. Find the TCP/IP address or fully-qualified domain name of the simple mail transfer protocol (SMTP) mail server on your network. The EWS uses the SMTP server TCP/IP address to relay e-mail messages to other computers. The e-mail server address field also supports IPV6 addresses (SMTP6). NOTE: Your organization's network or e-mail administrator typically provides this information. 2. 3. 4. Select the Enable Outgoing E-mail check box. Type the SMTP server TCP/IP address or the fully-qualified domain name found in step 1 in the SMTP Server text box. Type the return e-mail address for the device (optional). NOTE: For information about configuring the return e-mail address for the device, see Configuring the return e-mail address on page 29.

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5. 6.

If the SMTP server requires authentication, select the Enable SMTP Authentication check box and type the username and password (optional). Click Apply to save the changes.

Configuring the return e-mail address

When you configure the return e-mail address on the E-mail Server page, you are configuring the identity of the product. For example, if you type [email protected] in the Return E-mail Address field, all e-mails sent out by the product will come from [email protected] In this example, the identity of the product is: [email protected]

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Alerts
From the Alerts screen, IT administrators can set up the product to send problem and status alerts to anyone through e-mail messages. When this function is configured, alerts are automatically triggered about supplies, paper-path status, and other service and advisory information. More than one individual can receive alerts, with each person receiving only specific alerts. For example, an administrative assistant might be responsible for ordering print cartridges or fixing jams and could receive advanced warning when toner is low or a jam occurs. Similarly, the long-life supplies might be handled by an external service provider who could receive alerts about performing product maintenance, loading the front or rear stapler, and similar needs. NOTE: With a permanent storage device installed, such as a hard disk, a user can create up to four different destination lists, with up to 20 recipients on each list. (Without the permanent storage device, a user can send alerts to only four e-mail addresses.) By selecting the Select Control Panel Messages to Suppress option (available on the Alerts setup screen that appears when you press the New Destination List button), you can suppress the Order Cartridge or Replace Cartridge supplies status messages on the control panel. The control panel message is suppressed only when you select one or both of these alerts. The following illustration, table, and procedures describe how to use this screen to edit, test, and delete destinations and destination lists. NOTE: In order for e-mail alerts to function, outgoing e-mail must be enabled. To enable outgoing email, see Configuring outgoing e-mail on page 28. Figure 3-4 Alerts screen

4 6

Table 3-4 Alerts

Callout 1 2 3 4 Area on the screen HP EWS tabs and menus Destination list summary Edit Test Information or capability that the area provides For more information, see Navigating through the HP Embedded Web Server on page 4. Lists the current selections for each destination. The List Name field appears only if a hard disk has been installed. Click this button to make changes to the destination or destination list. Click this button to send a test alert to the destination or destination list.

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Table 3-4 Alerts (continued)

Callout 5 6 Area on the screen Delete New Destination List Information or capability that the area provides Click this button to delete the destination or destination list. Click this button to define the settings for a new destination list for alerts.

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Using the Alerts screen with a product

You can set up four different lists, with up to 20 recipients on each list. The Alerts - setup screen that appears when you click either Edit or New Alert Destination looks similar to the following illustration. Figure 3-5 Alerts - setup screen (1 of 2)

To configure alerts 1. Do one of the following: To create a new destination list, click New Alert Destination. -Or To modify an existing destination list, click Edit next to the list that you want to modify.

The Alerts - setup screen appears. 2. Type a name in the List Name field, such as Service or Supplies.

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3.

Type the e-mail addresses to designate the people who will receive alerts. In large environments, system administrators can route e-mail addresses to list servers, URLs, and mobile devices for expanded alerts. Add multiple destinations by separating each destination with a comma or semicolon. Select the check box for the alerts that you want sent with this destination list. (To see all of the alerts that are available for the product, click Show All Alerts.) Where applicable, set the threshold value for the individual alerts. The threshold value for service alerts and for the paper-path alerts is a user-specified number of minutes. This is the amount of time that an event will be ignored before an e-mail alert message is sent. For example, you might want to set the threshold value for the Tray Open alert to 10 minutes to allow someone to close the tray after loading the tray or clearing a jam.

4. 5.

6.

Under Select Control Panel Messages to Suppress, select messages that you do not want to appear on the product control panel. This step applies only to messages that were selected to be received as alerts. NOTE: If the browser does not accept JavaScript, the check box for message suppression is always enabled. The check-box selection is validated by pressing the Apply button to submit the page. If corresponding suppression alerts have not been selected, the Alerts - setup screen is reloaded with a warning message. The message warns that you must first select the corresponding alerts to suppress their appearance on the control panel.

7.

Select the attachments to include with your e-mail alert messages. These attachments may include the following pages. (Go to the Information tab to see examples of these pages.) Supplies Status Page Usage Page Configuration Page Event Log Page XML Data

Select XML Data if one of the destinations you have chosen to receive alerts is an automated computer system. Each item that you select will be attached to the e-mail. For example, if you select Usage Page and Event Log Page, you will receive one e-mail message with two attachments, one for each selection. If you also select the XML Data option, you will receive one e-mail message with three attachments: one attachment for the Usage Page in HTML, one for the Event Log Page in HTML, and a third consisting of instant support information in a text file attachment that has an XML extension. 8. 9. Click Apply to save the information. Repeat steps 1 through 8 for each additional list or destination.

Use the following procedure to test the destination list configuration.

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To test the configuration of a destination list 1. Click the Test button next to the destination list that you want to test. The following window appears. Figure 3-6 Alerts - test screen

2. 3.

Select the destinations that you want to test. The Return Address is the product's e-mail address. Type your e-mail address in the Return Address box if you would like to receive messages about any errors that are generated from the test alert (for example, to be notified of an incorrect destination address). If applicable, type additional information that you would like to appear at the beginning of the email alert message in the Your Notes (optional) text field. Click OK.

4. 5.

To delete destinations and destination lists 1. 2. If you have multiple destinations configured, you can delete a destination or destination list by clicking the Delete button next to the destination or destination list that you want to delete. Click OK to confirm the deletion.

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AutoSend
Use the AutoSend screen to send product-configuration and supplies-usage information periodically to e-mail destinations of your choice, such as service providers. This feature establishes a relationship with Hewlett-Packard Company or another service provider to provide you with services that include, but are not limited to, print-cartridge replacement, pay-per-page contracts, support agreements, and usage tracking. A user can add up to twenty AutoSend destinations. The following illustration, table, and procedure describe how to use this screen. Figure 3-7 AutoSend screen

2 3 4 5 6

Table 3-5 AutoSend

Callout 1 2 3 Area on the screen HP EWS tabs and menus Enable AutoSend Send every [interval] Information or capability that the area provides For more information, see Navigating through the HP Embedded Web Server on page 4. Select this check box to turn on the AutoSend feature. Select the interval at which you want the product to send the product configuration and supplies usage information to the destinations that are configured in the EMail Destinations field. Save a list of up to 20 e-mail addresses to receive the product-configuration information. The first e-mail address can be no more than 50 characters long. Click this button to save your settings and to send the information immediately, so that you can make sure that the recipient receives the messages. Select this check box to send device configuration and supplies status information to HP on a regular basis. The information will be sent to an HP e-mail address (for example, [email protected]) in a text-based file with an XML file extension. This file will be created in English. To view more information about how HP treats the information that is sent by AutoSend, click Hewlett-Packard Online Privacy Statement.

4 5 6

E-Mail Destinations Test Send to HP

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To turn on the AutoSend feature

Use the following procedure to make the AutoSend feature available. 1. 2. 3. Make outgoing e-mail functions available by following the instructions that are listed in this chapter. (For more information, see E-mail Server on page 28.) Select the Enable AutoSend check box. Click an option to specify the interval at which you want the product to send the productconfiguration and supplies-usage information to the e-mail recipients (determined in the next step), and then type the number of days, weeks, months, or pages printed. Configure up to 20 destinations using the format that appears on the screen. To send device configuration and supplies status information to HP, select the Send to HP check box. Click Apply.

4. 5. 6.

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Security
The following illustration and table describe how to use the Security screen. Figure 3-8 Security screen

1 2

3 4

Table 3-6 Security

Callout 1 2 Area on the screen HP EWS tabs and menus HP Jetdirect Security Configuration Wizard button Configure Security Settings button Hard Drive and Mass Storage Security Settings button Information or capability that the area provides For more information, see Navigating through the HP Embedded Web Server on page 4. The HP Jetdirect Security Configuration Wizard button allows you to configure security settings for the device's HP Jetdirect print server.

3 4

The Configure Device Security Settings button allows you to configure administrative passwords, Embedded Web Server options and other security settings. The Perform Secure Storage Erase button allows you to perform disk wipes that will remove all data that has been stored on any mass storage unit attached to the device. NOTE: The settings for the type of Secure Storage Erase to be performed can be configured in the File Erase Mode section of the device's security settings page. NOTE: The device's file system password must be set before a Secure Storage Erase operation can be performed. The file system password can be set in the File System Password section of the device's security settings page. See Configure Security Settings on page 38. NOTE: This button does not appear if the device does not have a mass storage device installed.

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Table 3-6 Security (continued)

Callout Area on the screen Information or capability that the area provides NOTE: Click Apply Automatic Encryption Setting to enable encryption for an HP Secure Hard Drive hard drive. 5 Status of Security Settings This section presents a summary of the current security settings on the device. These settings can be modified by clicking on the Configure Security Settings button.

Configure Security Settings

Use the Configure Security Settings screen to set the desired levels of security. The following illustration and table describe how to use this screen. Figure 3-9 Configure Security Settings screen (1 of 2)

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Figure 3-10 Configure Security Settings screen (2 of 2) 5

Table 3-7 Configure Security Settings

Callout 1 Area on the screen Information or capability that the area provides Device Password Use this feature to set your password using a maximum of 16 characters. The device password allows you to control who can access and change device settings. To assign or change the device password: 1. If the device currently has a password assigned, type the current device password in the Old Password text box. Leave the New Password and Verify Password text boxes blank. Type the same device password in the Verify Password text box. Click Apply at the bottom of the page. An authorization dialog box appears. Use the new password to re-authenticate to the device.

2. 3. 4. 5.

To disable the device password: 1. 2. 3. 4. 2 PJL Password Type the current device password in the Old Password text box. Leave the New Password and Verify Password text boxes blank. Click Apply at the bottom of the page. An authorization dialog box appears. Use the new password to re-authenticate to the device.

PJL (Printer Job Language) is a command language that enables some features of the printer such as banner pages. Setting the PJL Password locks access to these PJL features. Set the PJL Password so that only authorized users can access PJL enabled features. The PJL Password can be any number between 1 and 2147483647.

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Table 3-7 Configure Security Settings (continued)

Callout 3 Area on the screen Information or capability that the area provides File System Password Use this feature to prevent unauthorized users from changing any file system configuration options and from performing a secure storage erase operation. The File System Password must be set to perform a secure storage erase operation and to configure the secure file erase modes and the file system external access. The File System Password can be up to 8 characters long. 4 File System Access Settings Use this feature to select which subsystems or embedded printer languages have access to the device file systems. NOTE: The File System Password must be configured before these settings can be modified. 5 Control Panel Access Lock Use this feature to lock the device control panel, preventing unauthorized users from accessing it and changing the device settings. Users can still read the settings on the printers control panel. The following options are available. Unlock menu. Allows full control panel access. Minimum Menu Lock. Locks out the RESETS MENU, CONFIGURATION MENU, and the I/O MENU. Moderate Menu Lock. Locks out the menus locked by the Minimum Menu Lock, plus the PRINT QUALITY MENU and the PAPER HANDLING MENU. Intermediate Menu Lock. All items in the following menus are locked out: PAPER HANDLING MENU CONFIGURE DEVICE MENU DIAGNOSTICS MENU SERVICE MENU

NOTE: Intermediate Menu Lock is a stand-alone menu. It does not build on other menus. Maximum Menu Lock. Locks out the menus locked by Minimum Menu Lock and Moderate Menu Lock, plus the PRINTING MENU, INFORMATION MENU, and the Job Cancel key.

NOTE: If the menu item is locked, any attempt mader to change a variable from the front panel will generate a warning on the control panel display indicating that the control panel menus are locked. 6 7 Embedded Web Server Options Options for Services Use this feature to display or hide Embedded Web Server pages as well as to enable or disable some capabilities of the device. Use this feature to enable services for the printer: 8 Direct Ports (USB/ IEEE 1284) Remote Firmware Upgrade. Allows you to enable or disable upgrades to the device firmware. Service Loading. Allows you to enable or disable the ability for third-party applications to load custom services on the device. Job Retention. Allows you to enable or disable Job Retention capabilities (Job Hold, Proof, Store, and PIN Printing).

Use this feature to force users to communicate with the device over a network. Setting this option allows more control of device usage by enforcing network defined permissions.

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Table 3-7 Configure Security Settings (continued)

Callout Area on the screen Information or capability that the area provides When this setting is applied, the device turns off and then back on to disable the direct port.

HP Jetdirect Security Configuration Wizard

Use the HP Jetdirect Security Configuration Wizard to HP Jetdirect print server management. HP Web Jetadmin is a powerful web-based software utility for installing, configuring, and managing network-connected devices. Since it can install and configure devices, it must be able to secure itself against unwanted access. Not only can it secure itself against unwanted users, it can also secure the devices it manages against unwanted access. Securing devices is important for the following reasons: Reduce printer down time Reduce help desk calls Minimize troubleshooting visits Minimize consumable usage

NOTE: If you use HP Web Jetadmin to configure your printer, HP recommends that you configure HP Jetdirect security settings with HP Web Jetadmin. As HP Jetdirect firmware is enhanced or revised, performance and security issues are addressed. Always keep the firmware on the printer at the latest revision level to ensure maximum security. HP Web Jetadmin provides the ability to upgrade HP Jetdirect firmware either individually or in batches. The following illustration describes how to use this screen. Figure 3-11 HP Jetdirect Security Configuration Wizard

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Edit Other Links

Use the Edit Other Links screen to add or customize up to five links to the Web sites of your choice (see the following note). These links appear throughout the HP EWS screens in the Other Links box beneath the left navigational bar. Four permanent links (hp instant support, Shop for Supplies, Product Support, and Show Me How) have already been established. The following illustration, table, and procedures describe how to use this screen. NOTE: With a permanent storage device installed, you can add up to five additional links; without the extra storage, you can add one additional link. Figure 3-12 Edit Other Links screen

1 2 3

4
Table 3-8 Edit Other Links
Callout 1 2 3 4 Area on the screen HP EWS tabs and menus Add Link User-defined Links Other Links Information or capability that the area provides For more information, see Navigating through the HP Embedded Web Server on page 4. Add a user-defined link. Lists the user-defined links that have been added. Use this area to delete links. hp instant support Connect to Web resources that help you to solve specific problems and determine what additional services are available for your product. (Detailed information, including serial number, error conditions, and status, is forwarded to HP Customer Care. Hewlett-Packard Company treats this information as confidential.) Connect to a Web page that facilitates online ordering of supplies from a reseller of your choice. Gain access to specific product help from the HP Web site. View step-by-step instructions for performing printer tasks. Connect to the home page of your service provider. This link appears only if the service provider has configured it. Connect to a page that shows the terms and limits of your service contract. This link appears only if the service provider has configured it.

Shop for Supplies

Product Support Show Me How My Service Provider

My Service Contract

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Adding a link
Use this procedure to add a link. 1. 2. Under Add Link, type the URL and the name of the link as you would like it to appear in the HP EWS. Click Add Link.

Removing a link
Use this procedure to remove a link. 1. 2. Under User-defined Links, select the link or links that you would like to remove. Click Remove Selected Link.

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Device Information
Use the Device Information screen to provide a name of your choice for the device, assign an asset number, and configure the company name, the person to contact about the device, and the physical location of the device. The device name, device model, and serial number are also available on this screen. Figure 3-13 Device Information screen

NOTE: If you make any changes on the Device Information screen, click Apply to save the changes. The information that is typed here appears on the Device Information screen that can be opened from the Information tab. It also appears in e-mail messages that are sent from the product. This might be useful if you need to locate the product to replace supplies or fix a problem.

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Language
Use the Language screen to select the language in which the HP EWS screens appear. The following illustration and table describe how to use this screen. Figure 3-14 Language screen

1 2 3 4

CAUTION: Selecting View Pages in Device Language or Select a Language changes the language for everyone who uses the HP EWS.
Table 3-9 Language
Callout 1 2 Area on the screen HP EWS tabs and menus View Pages in Browser Language (this is the default) 3 4 View Pages in Printer Language Select a Language Use this feature to detect which language is selected for the device control panel. The HP EWS screens appear in the same language. Select the language for the HP EWS screens from the drop-down menu. NOTE: The Asian languages supported by EWS only will be displayed correctly if the OS has those languages previously installed and configured. Information or capability that the area provides For more information, see Navigating through the HP Embedded Web Server on page 4. Use this feature to detect which language is selected for your Web browser. The HP EWS screens appear in the same language.

NOTE: The default language is the language that the Web browser is currently using. If your browser and control panel both use a language that is not available for the HP EWS, English is selected as the default. If you make any changes on the Language screen, click Apply to save your changes.

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Date & Time

Use the Date & Time screen to update the product time. The following illustration and table describe how to use this screen. Figure 3-15 Date & Time screen

2 3

4
Table 3-10 Date & Time
Callout 1 2 Area on the screen HP EWS tabs and menus Information or capability that the area provides For more information, see Navigating through the HP Embedded Web Server on page 4.

Current Date and Current Time Shows the product date and time when the EWS was opened. If either is incorrect, an IT administrator can change the information at the product control panel or through this HP EWS page. Advanced NTS Settings Click this button to open a screen where you can edit advanced Date & Time settings. Click this button to configure a network time server.

3 4

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Date & Time - Advanced

Use the Date & Time - Advanced screen to select the time zone (under Time Zone), Daylight Savings time settings (under Daylight Savings Time Settings), and formats you prefer for displaying the date (under Date Format) and time (under Time Format). The following illustration shows the Date & Time - Advanced screen. Figure 3-16 Date/Time Format screen

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Date & Time - NTS Settings

Use the Date & Time - NTS Settings screen to synchronize the HP EWS with a network time server. The following illustration shows the screen. Figure 3-17 Date & Time - NTS Settings screen

To configure a network time server to correct the product clock drift, use the following procedure. NOTE: This process keeps the clock from drifting (losing or gaining time), but does not synchronize the clock with the network time server clock. 1. 2. 3. 4. Type the TCP/IP address or host name of a network time server in the Network Time Server Address field. This is the network time server the HP EWS will use for synchronization. In the Synchronize Time with Server every field, type the interval you want the synchronization to occur. In the Local Port to Receive Time from Server field, type the number of the appropriate port. Click Synchronize Now to synchronize immediately. If you do not click Synchronize Now the clock will synchronize at the next scheduled time.

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Sleep Schedule
An IT administrator can use the Sleep Schedule screen to configure a wake time and a sleep time for each day.. For example, the product can be set to wake up at 07:30, so the product has finished initializing and calibrating and is ready to use by 08:00. The administrator sets only one wakeup setting per day; however, each day can have a different wakeup setting. Additionally, to save energy, the sleep delay can be set to turn the product off after a specific period of inactivity. Figure 3-18 Sleep Schedule screen

Table 3-11 Sleep Schedule

Callout 1 2 3 Area on the screen HP EWS tabs and menus Wake Time Sleep Time Information or capability that the area provides For more information, see Navigating through the HP Embedded Web Server on page 4. Select one or more days on which to use the wakeup setting, and then set the time the product is turned on each day. Select one or more days on which to use the Sleep Time setting, and then set the time the product is set to sleep each day.

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Restrict Color
Use the Restrict Color screen to restrict color printing. You can restrict color printing for all users or for specific users or specific applications. The following illustration and table describe how to use this screen. Figure 3-19 Restrict Color screen

3 4

8
Table 3-12 Restrict Color
Callout 1 2 Area on the screen HP EWS tabs and menus Restrict Color Use Information or capability that the area provides For more information, see Navigating through the HP Embedded Web Server on page 4. Select whether to print all color jobs in color, print all color jobs in black, or allow printing in color according to custom permission settings. To assign custom permissions settings, you must select COLOR IF ALLOWED. Select this option to enable color restriction features from the printer control panel.

Show on Device Control Panel

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Table 3-12 Restrict Color (continued)

Callout 4 5 Area on the screen Default User Permission User Permission list Information or capability that the area provides Select the default color print setting for users who are not in the User Permission list. Assign color printing permissions to users in the list. To add users to the list; 1. 2. 3. Click Add. Type the new system user name in the System User Name field. Click Save.

To change permissions; 1. 2. 3. Select the system user name. Click Edit. Change the values of the System User Name or Permission fields.

To delete a user from the list; 1. 2. Select the system user name to delete. Click Delete. Avoid spaces in system user names.

NOTE: 6 7 Default Application Permission Application Permission list

Select the default color printing settings for applications that are not listed in the Application Permission list. Assign color printing permissions to applications in the list. To add applications to the list; 1. 2. Click Add. Type the new Technical Application Name in the Technical Application Name field. Click Save.

3.

To change permissions; 1. 2. 3. Select the Technical Application Name. Click Edit. Change the values of the Technical Application Name or Permission fields.

To delete a Technical Application Name from the list; 1. 2. 8 Color Usage Job Log Select the Technical Application Name to delete. Click Delete.

Click the link to view names of applications and users that have printed to this device.

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Using the Restrict Color screen with a product

You can restrict color usage for individuals or for specific applications. Clicking the COLOR IF ALLOWED option on the Restrict Color page enables the User Permission and Application Permission features of the screen, as shown in the following illustration. Figure 3-20 Restrict Color screen -COLOR IF ALLOWED option

2 3 5 4

6 7

8
Table 3-13 Restrict Color COLOR IF ALLOWED
Callout 1 2 3 Area on the screen COLOR IF ALLOWED Default User Permission System User Name Information or capability that the area provides Select this option to enable the User Permission and Application Permission features. Select the default color setting for users not defined in the User Permission list. Type the System User Name in this field.

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Table 3-13 Restrict Color COLOR IF ALLOWED (continued)

Callout 4 5 6 7 8 Area on the screen Permission User Permission list Color Usage Job Log Application Permission OK Information or capability that the area provides Select the permission level for color use for the user listed in the System User Name field. Select names from this list, then use the command buttons to Add, Edit, Delete, Save, or Cancel permissions for each user. Click this link for a list of System User Names that have printed to the product. Use the controls in this area to set color permissions for the applications on the system. Click this button to save your changes.

To set System User or Technical Application permissions 1. 2. Click Add. Click the System User Name field or the Technical Application Name field and type the user name or application name. NOTE: Click the Color Usage Job Log link to see a list of users or applications to see a list of the users and applications that have printed to the product. 3. 4. Select a permission level from the Permission drop-down menu. Click Save to add the user name or application name to the list. NOTE: To edit or delete a user or application from the list, click the user name or application name on the list, and then click Edit or Delete.

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Managing network operation from the Networking screens

Overview
Use the Networking screens to configure and manage your product on your network. The appearance and features of the screens available from the Networking tab differ, depending on the model and version of your HP Jetdirect print server. The following screen is similar to what you might see when you click Networking. From the left navigational bar, click the Networking menu for the screen that you want to view. Figure 4-1 Network Settings screen

1 2

Table 4-1 Network Settings

Callout 1 2 Area on screen HP EWS tabs and menus Select Language Information or capability that the area provides For more information, see Navigating through the HP Embedded Web Server on page 4. Select the language for the Networking tab. The list of languages that are available in the Networking tab is not identical to the list of languages that are available in the Settings tab. Click ? for more information about the options on the Networking tab.

Help

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Depending on your HP Jetdirect print server model and operating version, the following are some tasks that you can perform from the Networking screens: Change network configuration settings for various types of network connections Turn on or turn off printing protocols Set up a support contact and support URLs Set a password to control access to the product and network configuration settings. This password is synchronized with the password that you set on the General Security screen under the Settings tab, so you may set or reset it from either screen. Configure the security of your product through the use of passwords, access lists, and management protocols View general network status information, including network statistics that are stored on the print server, for network troubleshooting or optimization View protocol information for all supported network connections Open the HP Jetdirect Configuration page Set the frequency at which the HP EWS checks the network status

For more information about the Networking screens, see the following sources: Help. On each Networking screen, a ? in the upper-right corner of the screen provides a description of the networking features. Also, from the Help screen you can gain access to additional help from the HP Web site. HP Jetdirect Administrator's Guide. This guide is normally available on the software CD that came with your product and can be downloaded from the hp.com support pages for your product available on the following Web sites.

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Using the Other Links as a resource

The Other Links box contains four permanent links that provide quick access to product-specific information, such as interactive troubleshooting and ordering information for genuine HP supplies. Figure 5-1 Other Links screen

NOTE: You can use the Edit Other Links screen on the Settings tab to add up to five customized links to the Web sites of your choice. These links appear throughout the EWS screens, in the Other Links box beneath the left navigational bar. For more information, see Edit Other Links on page 42. The following sections describe each of the links that appear by default in the Other Links box.

hp instant support
Hewlett-Packard Company offers hp instant support, an Internet-based support system that collects diagnostic information from your product and matches it with the HP information database. At hp instant support, you can find intelligent solutions that help you resolve problems quickly and easily.

How hp instant support works

Information is gathered from your product and securely transmitted to Hewlett-Packard Company when you click hp instant support. The hp instant support Web site reads the product data to analyze the product's current status. The Web site creates a customized Web page that appears in the browser window and contains easy-to-follow text and visual aids. The hp instant support Web site also directs you to additional services that are available for your product.

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Before any of the product data is sent to Hewlett-Packard for analysis, you can view all of the information (for example, the serial number, error conditions, and product status) that will be forwarded. HewlettPackard treats this information as confidential.

Information you can get from hp instant support

The hp instant support Web site provides these tools for troubleshooting and for maintenance: Firmware and software updates. Troubleshooting for recent events that are listed on the Event Log Page. For example, the product might show a jam as the most recent event listed in the Event Log. The hp instant support Web site detects the event and provides troubleshooting information for the jam. Support packs. Product documentation, such as user guides and getting started guides.

Shop for Supplies

The Shop for Supplies link connects you to a Web page that facilitates your online ordering of supplies from a reseller of your choice. The supplies that you need are preselected. You can change quantities or select additional items. Your items are added to the shopping cart, ready for checkout, ensuring that the correct supplies are ordered through your selected reseller.

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Chapter 5 Using the Other Links as a resource

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Product Support
The Product Support link connects you to a Web page that brings together a comprehensive menu of support resources that business people need. From this Web page, you can accomplish these tasks and more: Find a list of HP products at one site: computers, workstations, servers, storage devices, printer, scanners, digital imaging, and mobile devices. Obtain technical support. You can solve a problem; find information to set up, install, and configure your product; discover and use a product; maintain your product; upgrade and migrate your product software and driver; and recycle products or dispose of them correctly. Gain access to self-solve resources such as FAQs, user documentation, features and specifications, and product-compatibility information. Collaborate with HP and with your peers through discussion groups, e-mail support, and phone support. Use task-based navigation to identify the task area that you want to work on and quickly discover related topics and tools.

In addition, you can find these features: hot topics, a subscription center, product rebate offers and other announcements, and training and education opportunities.

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Show Me How
Clicking the Show Me How link connects to a Web page that provides step-by-step instructions for performing specific tasks. The following information is available: Clear jams Load trays Load special media Print both sides Supported paper More Help

If the computer has Internet access, select any of these items and click Go! to open the corresponding HP Web page.

My Service Provider and My Service Contract

The My Service Provider and the My Service Contract links appear only if they have been created (and perhaps renamed) by the service provider in the Other Links screen on the Settings tab. The link can then be clicked by any user to get information about the service provider and the service contract. The information, which can be up to 50 characters long, is stored in the permanent storage of the product.

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Index

A accessing the HP Embedded Web Server 3 accessories, verifying installed 9 administrators alerts, setting up 30 logging off 3 logging on 3 wake time settings 49 alerts configuring 32 deleting destination lists 34 e-mail configuration 28 features 30 testing destination lists 34 asset number 20 AutoSend 35 B browsers closing after logging off 3 defined 1 supported 2 buttons, control panel 8 C Cancel Job button 37 cartridges AutoSend feature 35 ordering 42, 58 status 8, 12 usage information 15 clock drift correction 48 clock settings 46 Configuration Page screen 9 Configure Device menu 26 Configure Device screen 25 Configure Security Settings screen 38 consumables. See supplies

control panel buttons 8 language 45 menus 25 viewing 21 Control Panel screen counts, page 15 customer support instant 42, 57 product 42, 59

error messages Event Log Page 14 Event Log Page 14 Explorer, versions supported 21 F FAQs 42, 59 features 1 Firefox, versions supported firewalls 3 firmware, updating 23

D Date & Time screen 46 Date/Time Format, setting 47 destination lists creating 32 deleting 34 testing 34 Device Information screen 20, 44 device location 20 Device Status screen 8 devices, defined 1 Diagnostics menu 26 DIMMs, verifying installed 9 E e-mail alerts 30 AutoSend 35 outgoing, configuring 28 return address, configuring 29 server settings 28 support 42, 59 E-mail Server screen 28 Edit Other Links screen 42, 57 embedded Web server defined 1 features 1

G General security settings, general 37 General Security screen 37 group product management 2 H help instant support 42, 57 product support 42, 59 HP Embedded Web Server defined 1 features 1 hp instant support 42, 57 HP Jetdirect print server 56 HP Jetdirect Security Configuration Wizard screen 41 HP Web Jetadmin 2 I Information menu 26 Information tab navigating 4 password protection 3 status screens 7 ink cartridge. See print cartridges Installed Personalities and Options 10

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Internet Explorer, versions supported 2 IT administrators alerts, setting up 30 logging off 3 logging on 3 wake time settings 49 J Jetadmin, HP Web 2 Jetdirect print server 56 K keys, control panel 8 Konqueror, versions supported L Language screen 45 languages, printer 10 links 42, 57 logging off 3 logging on password settings 37 procedures 3 logs event 14 M media status 8 tray settings 11, 26 Usage Page 15 memory, verifying installed 9 menus control panel 25 HP Embedded Web Server 4 navigating 26 messages, error Evnet Log Page 14 Microsoft Internet Explorer, versions supported 2 mobile devices, printing from 23 model number 20 Mozilla Firefox, versions supported 2 My Service Contract link 42, 60 My Service Provider link 42, 60 N navigating

Netscape Navigator, versions supported 2 Networking screens 55 Networking tab 4 networks configuring 55 types supported 2 Web Jetadmin 2 O ON/OFF schedule 49 online help instant support 42, 57 product support 42, 59 opening the HP Embedded Web Server 3 Opera, versions supported 2 ordering supplies 42, 58 Other Links area 42, 57 outgoing mail configuration 28 P page counts 15 paper status 8 tray settings 11, 26 Usage Page 15 Paper Handling menu 26 passwords 3, 37 PDF files, printing 23 personalities 10 phone support 42, 59 plus sign, menus 26 power, setting wake time 49 print cartridges AutoSend feature 35 ordering 42, 58 status 8, 12 usage information 15 Print screen 23 print server, HP Jetdirect 56 printer languages 10 printing files 23, 24 PRN files 23 product support 42, 59 products, defined 1 PS files, printing 23 R recycle supplies 42, 59 remote configuration 25

remote firmware updates 23 return e-mail address 29 S Safari, versions supported 2 Security 38, 41 security status 11 serial number 20 server, HP Jetdirect 56 service contracts 42 service providers alerts, setting up 30 links to 42 logging off 3 logging on as 3 Settings 38 Settings tab 4, 25 Shop for Supplies link 42, 58 shutdown, setting wake time 49 status alerts 30 device 8 network 55 supplies 8, 12 supplies AutoSend feature 35 ordering 42, 58 status 8 status page 12 usage information 15 Supplies Status Page screen 12 support instant 42, 57 product 42, 59 system requirements 2 T TCP/IP address e-mail configuration 28 locating 3, 20 TCP/IP-based network 2 technical support instant 42, 57 product 42, 59 text files, printing 23 time settings 46 toner cartridge. See print cartridges

4, 26

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Tray Size settings 27 Type settings 27 Tray Sizes/Types screen 27 trays accessory information 11 media status 8 settings 26 Usage Page 15 troubleshooting Configuration Page screen Event Log Page 14 instant support 42, 57 product support 42, 59

U updating firmware 23 usage information, AutoSend 35 Usage Page 15 user name 37 W Wake Time screen 49 Web browsers closing after logging off 3 defined 1 supported 2 Web Jetadmin 2 Web server, embedded defined 1 features 1 Web sites firmware updates 23 instant support 42, 57 product support 42, 59

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 2008 Hewlett-Packard Development Company, L.P. www.hp.com