Description: Tags: Fotint-Pt2
Description: Tags: Fotint-Pt2
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a. Records
Recipient Financial
Management System
(RFMS)
Four types of records that a school sends to RFMS:
w origination records
w disbursement records
w special disbursement records
w data request records
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Origination Records
w Include demographic data about the school and
any branches
w Used to report an expected award amount and
expected disbursement dates for each student who
may receive a Federal Pell Grant
w Must be sent before or at the same time as the
disbursement record
w Can be sent as early as the spring before the award
year
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Disbursement Records
w Used to report how much was or will be disbursed
and when the disbursement occurred or will occur
w Can be sent to RFMS up to 30 days (beginning
July 1) before and 30 days after the actual
disbursement
w Have a direct effect on a school’s Federal Pell
Grant authorization level
w Will not be accepted unless an accepted
origination record is on file
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Special Disbursement
Records
w Required for schools on reimbursement payment
method
w Contain more data than a regular disbursement
record
w May also be used by schools to track their Federal
Pell Grant funding on a payment-period basis
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Acknowledgements
The acknowledgement record from ED includes an action
code that specifies one of three statuses:
w Accepted: All data were accepted. No further action
required.
w Corrected: RFMS corrected one or more data fields.
Review record to ensure no corrections are needed.
w Rejected: Errors in one or more data fields or a
duplicate record result in a rejection. Correct and
resubmit records; resubmit duplicates only if data
changes. 21
Funding
w Initial funding amounts are estimated by ED and
authorizations are created and posted to RFMS.
w RFMS generates an Electronic Statement of
Account (ESOA) and sends it to the school.
w This initial authorization is the amount against
which school draws down funds.
w RFMS goal is to have funds available for
drawdown within 24 to 36 hours of receiving the
school’s data transmission.
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Electronic Statements of
Account (ESOAs)
w Generated by RFMS at the time of the initial
authorization.
w Generated when a school sends in disbursement
records that result in an adjustment to the school’s
account.
w Can also be requested by the school.
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d. Benefits
Benefits of RFMS
Benefits of new system include:
w an entirely electronic process
w reduced turnaround time
w all records are acknowledged
w ED can forecast funding needs more accurately
w flexibility in submitting records
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