A

GUIDE

TO

APPLICATION

FOR

RESTAURANT

LICENCES

Food and Environmental Hygiene Department (January 2012 Edition)

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FOOD AND ENVIRONMENTAL HYGIENE DEPARTMENT (FEHD) PERFORMANCE PLEDGE APPLICATION FOR RESTAURANT LICENCES We are pleased to state below our performance targets in respect of applications for restaurant licences. Processing Steps To return proposed layout plans which fail the Preliminary Screening to the applicant To arrange Application Vetting Panel (AVP) meeting with the applicant To issue Letter of Requirements for provisional licence and/or full licence To conduct inspection final verification Standard Response Time within 10 working days after receipt of proposed layout plans within 20 working days of acceptance of the licence application for further processing before or at the AVP Meeting upon confirming the premises are suitable for licensing within 8 working days of receipt of notification of compliance with the licensing requirements from the applicant within 7 working days upon confirmation of compliance with all licensing requirements within 1 working day upon receipt of acceptable Certificates of Compliance with licensing requirements from the applicant within 7 working days upon receipt of acceptable Certificates of Compliance with licensing requirements from the applicant

To issue Full Licence To issue Provisional Licence a) if the documents are submitted to the Licence Issuing Office

b)

if the documents are submitted by post

To help us serve you as we pledge, you should : * * * * * * submit your application form together with 3 copies of the proposed layout plan; submit a self-declaration on compliance with Government lease conditions for premises located in private buildings; not revise the proposed layout plans unnecessarily once submitted; highlight proposed changes on the revised plans with colour pens and simple descriptions if revision is necessary; otherwise, the revised plans will be rejected; inform us of your new correspondence address, contact telephone and fax numbers should there be any changes; and quote FEHDs file reference and leave your contact telephone number in your correspondence with us.

For correspondence and enquiries, applicants may refer to Appendix A which lists all the relevant offices/departments involved in restaurant licensing with correspondence addresses, websites and hotlines, etc.
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Important Advice : DOs & DONTs for Applicants for Restaurant Licences DOs DO choose premises which are suitable for operating restaurant business under the Occupation Permit, the Government lease conditions and the relevant statutory plan and the notes attached thereto. retrieve and view the approved building plans and documents available at Buildings Department to check whether there are unauthorized buildings works involved which may affect the suitability of the premises before submitting application. choose premises with net floor area preferably not less than 30m2 and 20m2 for a general restaurant and a light refreshment restaurant respectively. choose premises on floors with adequate loading capacity. choose premises with adequate means of escape. choose premises with mains water supply, flushed toilets and a proper drainage system. choose premises capable of providing an independent and separate ventilating system to the kitchen, toilets and seating accommodation. prepare three copies of layout plans and air-conditioning/ventilation layout plans of the proposed premises drawn to scale (of not less than 1:100) and in metric units for submission together with your application to the appropriate Licensing Office. note the relevant requirements in respect of drainage, air pollution, noise control, wastewater control (discharge standards) and waste control as stipulated in the relevant environmental ordinances. appoint an Authorized Person or a Registered Structural Engineer where extensive alterations and additions works are to be carried out or if you are unfamiliar with the related Buildings Ordinance requirements. appoint an appropriate class of registered fire service installation contractor for carrying out the works of installation/alteration and addition of fire service installation and equipment. appoint a registered specialist contractor (ventilation works category) to certify that the works of installation/alteration and addition of mechanical ventilating system and the associated ventilating drawings are in compliance with the Ventilation of Scheduled Premises Regulation, Cap. 132CE and the fire safety requirements as specified in the Fire Services Department Circular Letters. appoint a registered electrical contractor for carrying out all necessary electrical work (including new, alteration, addition or repairing work).

DO

DO

DO DO DO

DO

DO

DO

DO

DO

DO

DO

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 DO

appoint a registered gas contractor to design, construct, install, modify and commission a gas installation. appoint an approved distributor / registered gas contractor to supply cylinder Liquefied Petroleum Gas and carry out associated gas installation work.

DO

DONTs

DONT DONT DONT DONT DONT

choose premises in industrial or godown/warehouse buildings. choose the upper floors of any building which are designed for domestic use. choose premises at or below basement level four. choose premises in areas designated for emergency use. choose premises located vertically below, therefore posing a fire hazard to, a registered school, child care centre, elderly home or residential care home for disability. choose premises on the upper floors of single staircase buildings. choose premises located in unauthorized buildings or with unauthorized building works (UBW) by cross reference to the approved building records in Buildings Department and Building Authoritys acknowledgement of completion of approved alterations and additions works, choose area/premises which were not accountable for gross floor area (GFA) calculation of the development under Buildings Ordinance; such as plant room, common amenities, and club house, etc. choose premises that are sub-divided units within the same floor which deprive other units of adequate means of escape provision. remove the approved facilities provided for persons with a disability. plan to use the areas where manholes or soil, waste and rain water pipes are situated as kitchens, food preparation rooms and sculleries. start renovating or decorating your premises before receiving the Letter of Requirements issued by the Licensing Authority (i.e. Food and Environmental Hygiene Department). submit incomplete plans and revise the proposed layout plans unnecessarily once submitted, especially after the issue of Letter of Requirements. Submitting incomplete and revised plans will delay the application process. commence business before a licence is obtained from the Licensing Authority.

DONT DONT

DONT

DONT DONT

DONT

DONT

DONT

DONT

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 DONT

obtain cylinder Liquefied Petroleum Gas supply from an unidentified source of distribution other than from an approved distributor. install and store cylinder Liquefied Petroleum Gas supply in excess of 130 litres. ignore the requirements imposed by other Government departments including the Buildings Department, the Lands Department, the Fire Services Department, the Electrical and Mechanical Services Department, the Environmental Protection Department and the Planning Department notwithstanding that a licence has been granted by the Licensing Authority.

DONT DONT

IMPORTANT NOTICE It is an offence under the Prevention of Bribery Ordinance (Cap. 201) to offer advantages to Government officers in relation to their official duties.

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Application for a Restaurant Licence Frequently Asked Questions 1. Q: A: Where can I seek the advisory service for application of a restaurant licence ? You may obtain advice at(a) the Restaurant Licensing Resource Centre of the Food and Environmental Hygiene Department (FEHD) at 4/F, Pei Ho Street Municipal Services Building, 333 Ki Lung Street, Sham Shui Po, Kowloon (hotline - 2958 0694); and (b) FEHDs Licensing Offices as detailed at Appendix A. You may also attend the seminars on restaurant licensing organised regularly by the FEHD for the public. Details of such seminars are available at the Restaurant Licensing Resource Centre and the FEHDs website: http://www.fehd.gov.hk/english/licensing/guide.html. 2. Q: How can I obtain the approval for an outside seating accommodation in connection with a restaurant ? A : The requirements and procedures are contained in A Guide to Application for Outside Seating Accommodation which is available at the FEHDs Licensing Offices, Restaurant Licensing Resource Centre and the FEHDs website: http://www.fehd.gov.hk/english/licensing/guide.html. 3. Q: A: Is it necessary to hire a professional to make a licence application for me ? It is not a mandatory requirement to hire a professional to make a licence application. However, engagement of professionals would be required under the following situations: (i) Appointment of an Authorised Persons (AP) or a Registered Structural Engineer (RSE) is required : to certify that the food business premises at private buildings/properties divested to the Link Management Ltd (The Link) are free of unauthorised building works (UBW) for provisional and full licences; to certify compliance of health and building safety requirements for the issue of provisional and full licence; and to make formal submission of plans for the proposed alteration and addition works involving the structure and/or means of the escape of a building to the Buildings Department (BD), and certifications by these professionals. (ii) It is strongly recommended that the advice of an AP or RSE should be sought well in advance. The lists of APs and RSEs registered under the Buildings Ordinance are available for viewing at the BD or its website http://www.bd.gov.hk/english/inform/index_ap.html. Applicants are advised to verify the particulars of the AP/RSE before the appointment. It is also strongly
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encouraged to make direct contact and jointly inspect the restaurant premises with the AP/RSE to ensure full compliance with the requirements prior to the submission of certification. (iii) Appointment of a registered fire service installation (FSI) contractor is required for alterations and additions of fire service installations and equipment. Such works should be carried out and certified by the contractor. The list of FSI contractors registered under the Fire Services Ordinance is available for public inspection at the Fire Services Department (FSD) or its website: http://www.hkfsd.gov.hk/home/eng/cert.html. (iv) Appointment of a registered specialist contractor is required for alterations and additions of the ventilating system. Such works should be carried out and certified by a registered specialist contractor (ventilation works category). The list of specialist contractors (ventilation works category) registered under the Buildings Ordinance is available for public inspection at the BD or its website: http://www.bd.gov.hk/english/inform/index_ap.html (v) Appointment of a registered gas contractor is required for gas installation works including the fabrication, connection, disconnection, testing, commissioning, decommissioning, maintenance, repair, or replacement of gas pipework, appliances and fittings. Such works shall be carried out and certified by a registered gas contractor. The list of registered gas contractors under the Gas Safety Ordinance (Cap. 51) is available for public inspection at the Electrical and Mechanical Services Department or its website: http://www.emsd.gov.hk/emsd/e_download/pps/gas/RGC_all_rgc.pdf 4. Q: A: Can I start fitting out my premises and commence business as soon as I have submitted my application for a restaurant licence ? Provided that the proposed restaurant business is in compliance with Government lease conditions and statutory plan restrictions, your application will be processed further only after your proposed plan has been screened and accepted by the BD 1, FSD and FEHD. To avoid incurring unnecessary loss, applicants are advised not to start fitting out their premises before receiving the Letter of Requirements issued by the FEHD. Likewise, you should not start operation without a full/provisional restaurant licence. Otherwise, you will be liable to prosecution. Can my application for a restaurant licence be either submitted by post or handed in by others on my behalf? How can I check the progress of my application?

5.

Q:

Housing Department, Architectural Services Department and Lands Department will assume the role of BD for food premises in Housing Authoritys Properties/divested Housing Authoritys Properties, Government Properties and New Territories Exempted Houses respectively. -7-

A:

You should complete the Application Form for Food Business Licence (FEHB 94), prepare the layout plans, and enclose a self-declaration 2 on compliance with Government lease conditions (FEHB 192) and other supporting documents. You may submit the application and the related documents by post or hand them in by others on your behalf to the respective Licensing Office. Upon receipt of your application, we will designate a Health Inspector as the case manager to process your application. He will follow through the whole licensing process and liaise closely with the BD, FSD and other relevant departments. Your enquiries about the licensing application will also be dealt with by the case manager. Besides, you can also check the status of your application through the On-line Licence Application Tracking Facility (ATF). The website of the ATF is www.licensing.gov.hk. For each new application case, FEHD will provide the access information to the applicant by sending a login name and password to his/her correspondence address as indicated in the application form.

6.

Q:

I intend to open a restaurant in the New Territories. Licensing Office on Hong Kong Island ?

Can I make my application to the

A:

The regional Licensing Offices are responsible for processing licence applications for premises located in the regions concerned. It is advisable for you to submit the application to the Licensing Office in the New Territories (NT). Though you may also submit your application to the other Licensing Offices, extra time will be required for sending the documents to the NT Licensing Office for action.

7.

Q: A:

Where can I get the necessary information if I intend to sell liquor in my restaurant ? The application procedures for liquor licence are set out in the booklet on A Guide to Application for Liquor Licences and Club Liquor Licences which can be obtained from the Liquor Licensing Offices located in the Licensing Offices on Hong Kong Island, in Kowloon and in the New Territories respectively. The booklet can also be downloaded from the FEHDs website: http://www.fehd.gov.hk/english/licensing/guide.html. I want to open a restaurant. Do I have to apply for a permit separately if foods such as sashimi and sushi are to be sold in the restaurant ? According to the Food Business Regulation (Cap.132X), no person shall, except with the permission in writing of the Director of Food and Environmental Hygiene, sell any "restricted food" such as sashimi and sushi. However, if the applicant indicates at the time of submitting his application that he intends to sell "restricted food" in the restaurant, we will process the application for sale of "restricted food" together with the application for a restaurant licence. Upon compliance with the licensing requirements by the

8.

Q: A:

For premises at private buildings -8-

applicant, including the requirements for sale of "restricted food", permission will be endorsed free of charge on the restaurant licence. A list of restricted food is shown in the application form FEHB 94. Applicants can simply check the appropriate box to indicate their intention to sell which kind of restricted food. 9. Q : After submitting the application for a restaurant licence to the FEHD, do I have to submit applications to the BD and FSD as well ? A : The FEHD provides a "one-stop-shop" service for restaurant licence applications. On receiving your application and proposed layout plan, the FEHD will screen the layout plan first. If the layout plan is found to be acceptable, the FEHD will forward it to the BD and FSD for their advice. An Application Vetting Panel meeting will also be arranged within 20 working days of acceptance of the application for further processing. Representatives from the BD, FSD and FEHD will discuss your application with you at the meeting, including the problems identified and the remedies required, as well as your proposed construction/fitting-out plan. If your application is accepted, a Letter of Requirements of restaurant licence will be issued before or at the meeting by the FEHD for your compliance. You do not have to submit your application to the BD or FSD separately. What is the difference between a General Restaurant Licence and a Light Refreshment Restaurant Licence in respect of the food items permitted to sell? For a General Restaurant Licence, the licensee is allowed to prepare and sell any kind of food for consumption on the premises. For a Light Refreshment Restaurant Licence, the licensee is restricted to prepare and sell for consumption on the premises only one group of the food items as specified on the List of Approved Food Items for Light Refreshment Restaurants as shown in Appendix B. How can I apply for a provisional restaurant licence ? Application for a provisional licence is optional. When applying for a full licence, applicants can apply for a provisional licence at the same time. We will process your application for a provisional licence in parallel with that for a full one. A provisional licence shall be valid for six months to enable the licensee to operate the restaurant on a provisional basis, pending the issue of a full licence. It should be noted that application for a provisional licence alone, i.e. without applying for a full one, will not be considered. What are the general requirements for exit doors of a restaurant? All exit doors should open outward in the direction of exit. In case they open onto the protected corridor or protected lobbies of staircases, they will need to be provided with fire resisting construction in accordance with the prevailing Code of Practice for Fire Resisting Construction. The width of the doors should be in accordance with the prevailing Code of Practice for the Provision of Means of Escape in case of Fire.
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10. Q : A:

11. Q : A:

12. Q: A:

CONTENTS
Part I

GENERAL Paragraph 1-2 3 4-5 45 6-9 79 10 - 11 12 13 Introduction Legislation General Policy Criteria for Considering Applications Suitability of Premises Main Considerations Differentiation between General and Light Refreshment Restaurant Licences Pre-requisites for Issue of a Restaurant Licence Outside Seating Accommodation Part HOW Paragraph 14 - 15 16 -18 19 - 38 22 - 23 24 25 26 - 27 28 - 30 31 32 33 34 35 Submission of Application Proposed Layout Plans Points to Note in Designing and Drawing a Layout Plan Minimum Area for Food Room Location of Food Room Seating Area and Number of Customers Sanitary Fitments Choice of Fuel Ablution and Scullery Facilities Refrigerators Utensil Sterilization Storage of Utensils
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II RESTAURANT LICENCE

TO APPLY FOR A

36 37 38

Staff Changing Rooms / Lockers Common Shortcomings in Proposed Layout Plans Samples of Layout Plans

Part

III

VENTILATION Paragraph 39 40 41 42 - 48 42 - 44 45 46 - 47 48 49 - 51 50 51 52 Ventilation Natural Ventilation Mechanical Ventilating System Points to Note in Design and Installation of a Ventilating System Health/hygiene Requirements Fire Safety Requirements Gas Safety Requirements Environmental Protection Considerations How to Apply for Approval Ventilation Plan Requirements Window Type Air-conditioners Criteria for Approval

Part

IV

THE ROLE OF THE FOOD AND ENVIRONMENTAL HYGIENE DEPARTMENT Paragraph 53 - 66 54 - 55 56 - 57 58 Procedures of Processing Application for General / Light Refreshment Restaurant Licences Submission of Application Preliminary Screening of Layout Plans Referral of Application
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59 60 61 62 63 64 65 66 67 68

Separate Site Inspection Application Vetting Panel Issue of Letter of Requirements Refusal of Application Report of Compliance with Licensing Requirements Final Verification Inspection Notification of Result to Applicant On-line Licence Application Tracking Facility Common Non-compliance Items

Part V THE Paragraph 69 - 71 72 73 74 - 75 76 - 80 81 - 85 86 88 89 The Role of the Director of Buildings Structural Safety Fire Resisting Construction Means of Escape and Means of Access for Firefighting and Rescue Minor Works Control System Unauthorized Building Works Application Processing 3-tier System for Verification of Compliance with Building Safety Requirements ROLE OF THE BUILDINGS DEPARTMENT

Part VI THE Paragraph 90 91 - 100 92 93 The Role of the Director of Fire Services How to Obtain a Fire Services Certificate The Procedures Fire Safety Requirements
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ROLE

OF

THE

FIRE

SERVICES

DEPARTMENT

94 - 96 97 98 99 100 101 - 109 102 - 103 104 105 - 106 107 - 108 109

Use of Fuel Report of Compliance Follow-up Inspection Issue of a Fire Services Certificate How to obtain a Letter of Compliance (Ventilating System) The Procedures Use of Electrostatic Precipitator Report of Compliance Initial and Follow-up Inspection Issue of a Letter of Compliance (Ventilating System)

Part

VII

THE ROLE OF THE ELECTRICAL AND MECHANICAL SERVICES DEPARTMENT Paragraph 110 112 113 114 116 117 118 119 120 121 The Role of the Director of Electrical and Mechanical Services Electricity Town Gas, LPG, Natural Gas and any mixture of such gases Domestic Gas Appliances and Gas Flexible Tubing Installation of Mechanical Exhaust System for Gas Appliances Work Certification Scheme Maintenance of Gas Installations

Part PROVISIONAL Paragraph 122 123 124 125 127 128

VIII LICENCES

RESTAURANT

Provisional General / Light Refreshment Restaurant Licences Application and Licensing Procedures Criteria for Issue Licence Issuing Offices
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129 130 - 131 132 133 134 - 135 136 - 137

Validity Renewal Transfer Licence Fee Monitoring Cancellation Part ENVIRONMENTAL IX MEASURES

PROTECTION

Paragraph 138 - 139 140 151 140 141 142 143 145 146 147 148 149 - 150 151 Environmental Requirements Relating to Restaurants Important Advice General Location of Restaurant Design and Installation of Kitchen Exhaust System Noise Consideration in Design and Installation of Ventilating System Drainage of Wastewater Treatment of Wastewater Operation and Maintenance Part X OCCUPATIONAL SAFETY AND HEALTH Paragraph 152 - 154 Occupational Safety and Health Requirements Relating to Restaurants

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Abbreviations
AP BD CAC EMSD EPD FEHD FSD FSI ICU LandsD LPG L/R NTEH OSA PlanD RSC RSE The Link TPB Authorised Person Buildings Department Compliance Assistance Centre Electrical and Mechanical Services Department Environmental Protection Department Food and Environmental Hygiene Department Fire Services Department Fire Service Installation Independent Checking Unit Lands Department Liquefied Petroleum Gas Letter of Requirements New Territories Exempted House Outside Seating Accommodation Planning Department Registered Specialist Contractor Registered Structural Engineer The Link Management Ltd Town Planning Board

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APPENDICES Appendix A B C List of Offices of Licensing Authority and Related Departments List of Approved Food Items for Light Refreshment Restaurants Important Points to Note When Choosing Shop Premises for Operating Food Business Application Form for Food Business Licence Declaration Form for Compliance with Government Lease Conditions Samples of Layout Plans Fire Safety Requirements of Ventilating System for Scheduled Premises Standard Requirements and Conditions for Ventilating (Air-conditioning) System Flow Chart Showing Restaurant Licensing Procedures Checklist of supporting documents to be submitted at different stages of the application process Health Requirements for the Issue of Provisional General/Light Refreshment Restaurant Licence Standard Requirements and Conditions for Full General Restaurant Licence Standard Requirements and Conditions for Full Light Refreshment Restaurant Licence Common Non-compliance Items Categorisation of Typical Building Safety Issues Certification of Food Business Premises Free of Unauthorized Building Works Guidelines for Authorized Persons and Registered Structural Engineers Unauthorized Building Works Samples of Certificate/Licence/Letter Required by the Fire Services Department Report of Compliance for the Grant of Provisional General/Light Refreshment Restaurant Licence Certificate of Compliance Forms A - D

D E F G H

I J

L M

N O P

Q R S

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Part I GENERAL Introduction 1. The purpose of this Guide is to provide general information to assist members of the public in their applications for general and light refreshment restaurant licences as well as for provisional general and light refreshment restaurant licences under the Public Health and Municipal Services Ordinance (Cap.132), sections 31(1)(b) and 33C of the Food Business Regulation (Cap.132X) and other relevant legislations. It aims to set out the general requirements for the issue of such licences and should be read by those interested in establishing restaurant business in Hong Kong. For enquiries, please contact the Licensing Offices of the Food and Environmental Hygiene Department (FEHD) as detailed at Appendix A. 2. Any person who intends to sell liquor at his restaurant for consumption on the restaurant must obtain a liquor licence issued by the Liquor Licensing Board. Guidance booklets on application for liquor licences are obtainable at the Licensing Offices of the FEHD or at FEHDs website : http://www.fehd.gov.hk/english/licensing/guide.html. Legislation 3. Under the Food Business Regulation (Cap.132X), a restaurant means any food business which involves the sale of meals or unbottled non-alcoholic drinks other than Chinese herb tea, for consumption on the premises, but does not include a factory canteen or any business carried on by a hawker who is the holder of a licence under the Hawker Regulation (Cap. 132AI). Furthermore, a restaurant operator is required to obtain a restaurant licence from the Licensing Authority before operation of business. Any person found operating an unlicensed restaurant and/or violating the relevant provisions in the legislation will be liable to prosecution. The Director of Food and Environmental Hygiene is the Licensing Authority of restaurants in Hong Kong. General Policy Criteria for considering applications 4. The purpose of licensing restaurants is to ensure that the premises are suitable for operating restaurant business, to safeguard public health and to ensure the safety of patrons. The Licensing Authority will not consider an application for a restaurant licence in respect of any premises unless : (a) the proposed restaurant business is in compliance with Government lease conditions; (b) the proposed restaurant business is in compliance with statutory plan restrictions; (c) premises can meet health requirements; (d) premises have adequate ventilation; (e) premises can satisfy with building safety requirements and are free of unauthorised building works (UBW); and (f) premises can meet fire safety requirements. It is also the Licensing Authoritys established policy not to issue restaurant licences to the upper floors of any premises which are designated for domestic use, to avoid causing nuisances to inhabitants. 5. If the premises under application for a licence are covered by a valid licence/permit, FEHD
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will continue to process the new application. However, Letter of Requirements will be issued only if the applicant is able to submit documentary proof on sole control over the premises (not applicable if the applicant is also the licensee/permittee of the valid licence/permit). Moreover, new restaurant licence will only be issued when the existing licence/permit has been cancelled. Suitability of Premises 6. In deciding the suitability of premises for use as a restaurant, the FEHD will consult the Buildings Department (BD) 3 , the Fire Services Department (FSD), the Planning Department (PlanD). If their comments are such that its policy or requirements cannot be complied with, the licensing authority will refuse the application and inform the applicant of the refusal with reasons. The FEHD will normally continue to process an application only when the premises are deemed to be safe and suitable for restaurant use by the FEHD, BD, FSD, PlanD and other departments concerned (for instance, the Lands Department (LandsD)). Main Considerations 7. Not all premises are suitable for licensing as restaurants. When choosing shop premises, the applicant must ensure that operating food business at the subject shop premises is in compliance with the requirements imposed under the legislations administered by the FEHD and other concerned Government departments as well as the relevant Authorities. In particular, applicants are strongly advised to ascertain that the use of the potential shop premises for restaurants is in compliance with the Government Lease, the Occupation Permit of the building, and the relevant statutory plan and the Notes attached to the plan prior to application. The relevant information and documents may be obtained from the Land Registry, BD and PlanD as detailed at Appendix C. 8. The following sections summarise the main considerations involved : (a) Health (FEHD) (i) Premises are laid on with mains water supply. (ii) Premises are provided with a proper drainage system. (iii) Premises are provided with proper flushed toilets. (iv) No manholes should be located in the proposed kitchen, food preparation room and scullery. (v) Premises are capable of providing an independent and separate ventilating system to the kitchen, toilets and seating accommodation. (b) Building Safety Requirements (BD) (i) The premises should be free of UBW except the types of building works listed in paragraph 6 on the Guideline UBW-1 for Authorized Persons and Registered Structural Engineers for Certification of Food Business Premises Free of UBW as shown on Appendix P. The BD will not recommend to the Licensing Authority to issue the letter of requirements if UBW which pose risks to public safety are found on the premises under application. The minimum designed loading of the restaurant shall not be less than 4 kPa (i.e. 80

(ii)
3

Housing Department, Architectural Services Department, Lands Department will assume the role of BD for food premises in Housing Authoritys Properties/divested Housing Authoritys Properties, Government Properties and New Territories Exempted Houses respectively. - 18 -

lb/ft2) (office premises are normally designed for a superimposed load of 3kPa) (iii) Where alterations and additions works involving the structure and/or means of escape (MOE) of a building are to be carried out, formal submission of plans for the proposed works to the BD by an Authorised Person (AP) (an architect, engineer or surveyor registered under the Buildings Ordinance) or Registered Structural Engineer (RSE) may be required. It is strongly recommended that the advice of an AP or RSE should be sought well in advance. (iv) Premises shall be designed and constructed of fire resisting constructions which satisfy the provisions of the prevailing Building (Construction) Regulations and the Code of Practice for Fire Resisting Construction issued from time to time by the BD. (v) Every restaurant shall be provided with adequate means of escape and access for firefighting and rescue in accordance with Part V of the prevailing Building (Planning) Regulations and the Code of Practice for the Provision of Means of Escape in case of Fire (MOE Code) and the Code of Practice for Means of Access for Firefighting and Rescue issued from time to time by the BD.

(vi) For premises on the ground floor having direct access to a street, there would generally be no major problem on means of escape provision. For premises on upper storeys and basements, at least two properly fire protected escape staircases should be provided to the restaurant. (vii) Restaurants are not permitted to operate on the upper floors of single-staircase buildings. (viii) The provision of means of escape in any particular floor of a building or in the building as a whole can only accommodate a specified maximum number of persons at any one time. The current MOE Code sets out such limits and relates them to the width and number of exit doors and exit routes provided for each floor and for the whole building. It follows that if, as a result of the operation of a restaurant, the existing population figure for a floor or for the building exceeds these limits, a recommendation for rejection of the application will be made. In assessing the population figures, applications in respect of premises located within the same building will be treated on a residual discharge value method. (c)Fire Safety (FSD) The following premises are considered not suitable to be licensed as restaurants : (i) (ii) Industrial portion of any buildings; Premises at or below basement level four;

(iii) Premises in areas designated for emergency use, such as the buffer floor and the refuge floor; and (iv) Premises located vertically below, therefore posing a fire hazard to, a registered school, child care centre or elderly home. (However, consideration would be given to those where such fire hazard can be mitigated.) 9. Besides, applicants should satisfy the FEHD that their premises applying for a restaurant licence be (i) free of unauthorised building works; (ii) in compliance with Government lease conditions; and (iii) in compliance with statutory plan restrictions, otherwise the FEHD will not process the application for a restaurant licence further. In this regard, applicants are advised to
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read A Guide to Applicants/Licensees on Procedures of Applying for Issue and Transfer of Food Business Licences on (i) Certification of Free of Unauthorized Building Works; (ii) Compliance with Government Lease Conditions; and (iii) Compliance with Statutory Plan Restrictions which can be obtained from the Licensing Offices of FEHD as detailed at Appendix A or downloaded from the FEHDs website at http://www.fehd.gov.hk/english/licensing/guide.html. The following are relevant: (a) Certification on Free of Unauthorized Building Works Certification made by authorized persons or registered structural engineers in prescribed form(s) [UBW-1 for provisional licence (FEHB 190) and UBW-2 for full licence (FEHB 191) at Appendix Q (Annex I & II)] in accordance with the Guidelines issued by Director of Buildings, Director of Lands or Independent Checking Unit (ICU) of Housing Department (HD) at Appendix P shall be submitted to the FEHD before the issue of provisional licence and full licence. However, premises situated in Government properties and Housing Authoritys properties are not required to submit certification on free of UBW. Form UBW-1 and Form UBW-2 will be forwarded to BD, ICU of HD or LandsD for auditing under their purview.

(b) Government Lease Conditions (LandsD) (i) Premises in Private Buildings The use of the premises for the proposed restaurant business should be in compliance with the Government lease conditions. A declaration at Appendix E (FEHB 192) made by the applicant to the effect that the operation of the proposed restaurant business at the premises is in compliance with Government lease conditions shall be submitted at the time of making application to the Licensing Office of the FEHD. Applicant is advised to check the Government lease document concerned from the Land Registry as detailed at Appendix C so as to ensure that the premises are in compliance with the Government lease conditions before submitting the licence application. Applicant may approach Land Registry in advance for copies of the land lease and other relevant land documents of the premises concerned. In the event that the applicant finds that there is non-compliance of the lease and a modification of the lease is required, he may approach relevant District Lands Office of LandsD for assistance. However, there is no guarantee whether the application will be approved by LandsD. (ii) Premises in Government Properties / Housing Authoritys Properties / divested Housing Authoritys Properties Declaration on compliance with government lease condition is not required. In the interest of the applicant, he should ensure that the proposed restaurant business is in compliance with the designated trade under the tenancy agreement with the Government department / organization concerned.

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(c)Statutory Plan Restrictions (PlanD)

The use of the premises for the proposed restaurant business should be in compliance with statutory plan restrictions. Restaurant is generally regarded as Eating Place according to the definition of terms in statutory plans. Applicant is advised to check with the PlanD as detailed at Appendix C on whether the proposed use is permitted according to the relevant statutory plan before submitting the licence application to the Licensing Authority. If planning permission for the Restaurant use is required, a separate planning application should be submitted to the Town Planning Board (TPB) under section 16 of the Town Planning Ordinance. Each planning application will be considered on its individual merits and will be processed by the TPB within two months. Guidance notes on how to make a planning application can be viewed at the TPBs website (www.info.gov.hk/tpb). For those premises which have obtained planning permission from the TPB, the approval conditions attached to the permission (if any) should be complied with by the applicant. The applicant should inform the PlanD upon fulfillment of the approval conditions.

Differentiation between General and Light Refreshment Restaurant Licences 10. General and Light Refreshment Restaurant Licences serve for different purposes : (a) General Restaurant Licence This licence permits the licensee to prepare and sell any kind of food for consumption on the premises. (b) Light Refreshment Restaurant Licence This licence restricts the licensee to prepare and sell for consumption on the premises any one group of the food items shown in Appendix B. 11. As light refreshment restaurant licences are intended for the preparation of a limited range of food items, the requirements for this type of restaurants in the context of the minimum area for food room (i.e. kitchen, food preparation room and scullery) are less stringent than those for general restaurants. Details of the minimum area requirements for food room are set out in paragraph 22. Failure to apply for the correct type of restaurant licences may result in delay in or rejection of the licence application. Pre-requisites for Issue of a Restaurant Licence 12. The Licensing Authority will not issue a restaurant licence until the following pre-requisites are fulfilled : (a) compliance with the licensing requirements in respect of health, ventilation, gas safety and building safety (including free of UBW) imposed by the Licensing Authority, Electrical and Mechanical Services Department (EMSD) and BD respectively;

(b) compliance with fire safety and mechanical ventilating system requirements imposed by the FSD; (c) compliance with Government lease conditions; and (d) compliance with statutory plan restrictions.

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Outside Seating Accommodation (OSA) 13. OSA refers to any open area used for alfresco dining business, whether it is situated on Government land or within private property. When a restaurant licensee/licence applicant wishes to use an OSA outside the restaurant premises for alfresco dining, he is required to obtain approval from the Director of Food and Environmental Hygiene before commencement. For details on application procedures, licensing criteria, requirements and conditions, applicants may refer to A Guide to Application for Outside Seating Accommodation, which can be obtained from the three Licensing Offices of FEHD or downloaded from the website of FEHD at http://www.fehd.gov.hk/english/licensing/guide.html.

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Part II HOW TO APPLY FOR A RESTAURANT LICENCE

Submission of Application 14. Application for a restaurant licence must be made in the name of a person or a corporation and submitted on a standard form (FEHB 94) as at Appendix D to the relevant FEHD Licensing Office. The application form must be submitted together with three copies of the proposed layout plans of the restaurant. Such plans must be drawn to scale (of not less than 1:100) in metric units. 15. For premises 4 in private buildings, applicants are also required to make a declaration on the form FEHB 192 as at Appendix E that the use of the premises for the proposed food business does not violate any Government lease conditions. FEHD will not process the application for the issue of a food business licence if such declaration is not submitted at the time of application for food premises at private properties. It is in the applicants interest to ensure that the proposed restaurant is in compliance with the user restriction and other relevant conditions of the Government lease under which the premises is held. Applicants should also note that if subsequently the Lands D finds that the premises is in breach of Government lease conditions or the declaration on compliance with Government lease condition is false, the full or provisional licence so issued may be cancelled. Both the forms FEHB 94 and FEHB 192 are obtainable from the Licensing Offices and District Environmental Hygiene Offices or from the website of the FEHD at http://www.fehd.gov.hk/english/licensing/guide.html. Proposed Layout Plans 16. The proposed layout plans should contain the following particulars : (a) area demarcated for restaurant licence application; (b) space allocated to the cooking, preparation and handling of food; (c) space allocated to the storage of any kind of open food; (d) space allocated to the serving of meals to customers with details showing the layout as well as construction material and height of every fixed or floating partition in the seating accommodation; (e) space allocated to the cleansing, sterilizing, drying and storage of utensils; (f) sanitary fitments and drainage works; (g) cloak rooms, passageways and open spaces; (h) all means of exit, entry and internal circulation; (i) all windows including the portions of the designed windows which would be sealed up by decoration, ducts providing ventilation and means of mechanical ventilation; (j) the siting of all furniture and equipment of a substantial and permanent nature, including food manufacturing and preparation plant, cooking ranges showing each and
4

For premises in Housing Authoritys properties, properties divested to The Link and Government properties, such declaration is not necessary as the Government departments and organizations concerned would ensure the compliance requirements prior to the tenancy agreement. - 23 -

every stove, sterilizers, dish-washing machines, refrigeration and cooling equipment, fixed sideboards, washbasins and sinks, drying racks and water tanks; (k) the size and clear height of the walk-in-freezers/coolers, cold storage rooms and storage racks therein and the layout of the racks should be clearly shown, if any; (l) means of refuse storage and disposal; (m) the type of fuel to be annotated. If liquid fuel is used, the location of the fuel tank, the routing of supply pipings and its capacity should be indicated on the layout plan; (n) the extent of raised floor should be indicated; (o) the description of all existing fire service installations in the premises; (p) the layout of the fire resisting kitchen with details showing thickness, construction material and fire resistance period of the enclosing walls; (q) the layout of the front food room/soda fountain with indication of its construction material and height of partition/counter; (r) location of the cashier counter; (s) existing UBW within the interior and attached to or extending from the premises that will be demolished before the issue of provisional or full licence; and (t) proposed UBW (falling within those mentioned in paragraph 6 of the Guideline UBW-1 or paragraph 7 of the Guideline UBW-3 at Appendix P), within interior and attached to or extending from the premises in connection with the food business. Position and major dimensions of these UBW should be indicated on the layout plan. 17. Applicant may choose to provide separate plans indicating the UBW as mentioned at paragraph 16(s) and (t) above, if any. Otherwise, the proposed layout plans and ventilation plans are required to indicate such UBW. If only proposed layout plans are submitted, the UBW including those of ventilating system are also required to be indicated. Sample of plan indicating the UBW is at Appendix F (Annex I) for reference. 18. The following items are not required to be shown in the proposed layout plan : (a) Movable appliances not of a substantial and permanent nature e.g. coffee grinder, blender, juice extractor, microwave oven, portable electric rice cooker, portable electric warmer, toaster, electric water heater, bread slicer, electric coffee warmer, electric mixer, electric mincer, egg cooker in kitchen and food preparation room; and (b) Movable facilities/furniture not of a substantial and permanent nature, e.g. chopping block, storage rack/shelf, food preparation table and computer terminal in kitchen and food preparation room; and non-fixed tables and chairs, storage rack/shelf, magazine rack, condiment rack, sauce container, display shelf, trackless folding screens for flexible partitioning of seating accommodation for customers, wall-mounted light weight television set, computer terminal, non-food display cabinet, trolley and decoration in seating area. Points to Note in Designing and Drawing a Layout Plan 19. Every plan should be drawn in one whole piece, not blurred and with no single line drawing. The plans should be drawn to the nearest metric scales of not less than 1:100 and show all particulars as listed at paragraph 16 above. Applicant is required to locate and label each piece of appliances/facilities/furniture of a substantial and permanent nature on the proposed layout plan. In addition, the plan should be drawn to show the usage of every space, room, counter, and any
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ancillary activities such as karaoke and dancing in restaurant premises. Areas designated for such activities and the exact boundaries of premises under application for restaurant licence should be clearly demarcated in the proposed layout plan. 20. Whenever there are changes to the submitted plans for the application, the applicant is required to highlight any proposed changes on the revised plans with colour pens and simple descriptions before making submission to this department for consideration and referral to other departments for processing. Revised plans not in compliance with this requirement will be rejected. 21. Paragraphs 22 to 36 give some general guidance on how to prepare the proposed layout plans for major items. Minimum Area for Food Room 22. In preparing the proposed layout plans, the first thing to be considered is the size of the food room(s) (i.e., kitchen, food preparation room and scullery accommodation). According to the Schedule 5A to the Food Business Regulation, every general or light refreshment restaurant is required to be provided with one or more food rooms, the aggregate area of which is as follows : (a) General Restaurants Gross floor area of the premises 100 m2 or less exceeding 100 m2 but not exceeding 150 m2 exceeding 150 m2 but not exceeding 250 m2 exceeding 250 m2 but not exceeding 500 m2 exceeding 500m2 but not exceeding 1000 m2 exceeding 1000 m2 Minimum area of food room 25% of gross floor area, but not less than 8 m2 22% of gross floor area, but not less than 25 m2 19% of gross floor area, but not less than 33 m2 16% of gross floor area, but not less than 48 m2 13% of gross floor area, but not less than 80 m2 10% of gross floor area, but not less than 130 m2

(Note: At least one kitchen must be provided in a general restaurant.)

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(b) Light Refreshment Restaurants Gross floor area of the premises 23 m2 or less exceeding 23 m2 but not exceeding 35 m2 exceeding 35 m2 but not exceeding 55 m2 exceeding 55 m2 but not exceeding 95 m2 exceeding 95 m2 but not exceeding 185 m2 exceeding 185 m2 Minimum area of food room Not less than 4.5 m2 20% of gross floor area or 6 m2 whichever is less 18% of gross floor area or 7.5 m2 whichever is less 14% of gross floor area or 12 m2 whichever is less 13% of gross floor area or 17 m2 whichever is less 9% of gross floor area or 18 m2 whichever is more

23. The gross floor area is the roofed-over area used exclusively for the business of the restaurant including store-rooms, cold storage chambers, staff changing rooms, offices, air-conditioning engine rooms, lavatories, lift lobbies, stair halls. It should be measured to inside of boundary walls including columns, if any, within the area to be licensed. (In the calculation of food room(s) and seating areas, only net usable floor space (measured to internal walls) and space having 1.8 m high or more headroom will be taken into consideration; however, columns, if any, will be excluded.) Location of Food Room 24. In designing the food room(s), care should be taken to avoid placing them at locations where there are manholes or foul-waste/sanitary fitments (water closets, urinals and toilets). Resiting of the manholes and/or drainage alterations may require the approval of the Building Authority. Furthermore, the food room(s) should not be so designed as to result in : (a) the conveyance of food or clean eating utensils from the food room(s) to the customers seating area through an open space (except the outside seating accommodation approved by FEHD) or open yard; or customers having to pass through the food room(s) when going to toilets.

(b)

Failure to meet these requirements may constitute an objection to the proposed layout of the restaurant on health grounds. Seating Area and Number of Customers 25. After the size of the food room(s) has been decided, the seating area for customers can be marked out on the plans. The seating area should normally include adjoining passages. For the purpose of calculating the number of sanitary fitments required (paragraph 26) and the volume of outside air required on the premises per hour if a ventilating system is to be installed (paragraph 42), the number of customers to be accommodated is calculated at 1.5m2 per person of the seating area provided.

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Sanitary Fitments 26. The number of sanitary fitments required in both general and light refreshment restaurants is the same, and varies with the number of customers and staff to be accommodated. The requirements are as follows (where WC denotes water closet; WHB denotes wash-hand basin and U denotes urinal) : (a) Less than 25 customers 1 WC and 1 WHB For both sexes 1U For males (WCs and Us should be provided in separate rooms with separate entrances.) Between 25 and 100 customers 1 WC, 1 WHB and 1 U 1 WC and 1 WHB Between 101 and 200 customers 1 WC, 1 WHB and 2 Us 2 WCs and 1 WHB Between 201 and 300 2 WCs, 2 WHBs and 3 Us 3 WCs and 2 WHBs ) ) ) ) ) ) Provision of ) independent ) sanitary fitments ) for staff ) is exempted, ) provided that ) the fitments ) are available for ) share use by ) customers and staff ) ) )

(b)

For males For females

(c)

For males For females

(d)

For males For females

(e)

Over 300 customers Provision of sanitary fitments for customers and staff should conform to the requirements in regulations 5 and 8 of the Building (Standards of Sanitary Fitments, Plumbing, Drainage Works and Latrines) Regulations (Cap. 123).

27. The internal dimensions of each water-closet compartment should not be less than 700 mm x 1,200 mm. If a trough urinal is installed, 500 mm of trough length is deemed equivalent to one stall urinal. Each urinal should have a user standing space of not less than 500 mm x 500 mm in front of it. In case where a urinal compartment is provided, the minimum internal dimension of the compartment should not be less than 1000 mm (depth) and 500 mm (width). If the proposed restaurant is situated in a commercial building and sanitary fitments are not provided within the premises, communal toilets in the building available for the use of customers and staff of the restaurant will also be accepted for consideration in the application for a restaurant licence. In this regard, location plans indicating the exact position of the communal toilets shall be conspicuously displayed in the seating accommodation of the premises. Furthermore, a copy of the approved building plan (or a location plan acceptable to the Licensing Authority) indicating the location and number of communal sanitary fitments in the building together with a letter of confirmation signed by the property management or owner concerned certifying such use by the restaurant and the maintenance responsibility thereof should be furnished to the Licensing Authority.

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Choice of Fuel 28. The use of fuel is subject to control by the FSD, the Environmental Protection Department (EPD) and the EMSD. Applicants are advised to read paragraphs 94 to 96 in Part VI, paragraphs 113 to 120 in Part VII and paragraph 138 in Part IX before deciding on the type of fuel to be used. From air pollution point of view, gaseous fuel should be used. Liquid and solid fuels are not recommended due to the associated dark smoke and other air pollution problem. The use of fuel has an important bearing on the design of the layout of a restaurant. Generally, for service bars (soda fountains and bar counters) which are not enclosed with walls having a fire resisting period of not less than one hour, electricity, town gas, natural gas and piped liquefied petroleum gas are normally allowed, with relevant safety requirements/measures imposed by departments concerned as appropriate. For kitchens which meet the requirements on fire resisting construction as stipulated in paragraph 73 of Part V, the applicant may choose to use any type of fuel subject to compliance with specific fire safety requirements as well as those requirements stipulated by the Director of Electrical and Mechanical Services in respect of electricity, town gas, liquefied petroleum gas and natural gas. Furthermore, the applicant is required to obtain prior approval from the EPD if there is any installation or alteration of restaurant stoves or its chimney/exhaust inside premises with the total fuel consumption capacity, including that of the proposed work, exceeding: (a) 25 litres of conventional liquid fuel per hour; or (b) 35 kilograms of conventional solid fuel per hour; or (c) 1,150 megajoules of any gaseous fuel per hour. 29. The term "conventional liquid fuel" means kerosene, diesel oil, petroleum and any equivalent liquid fuel; while "conventional solid fuel" means coal, coke, charcoal, wood and any equivalent solid fuel. The application for prior approval should be submitted to the one-stop shop offices of the EPD not less than 28 days prior to the commencement of such work. The addresses and telephone numbers of the offices are at Appendix A. 30. The Licensing Authoritys requirement in respect of fuel is that if the applicant proposes to use diesel oil or solid fuel, an independent chimney above the roof level should be provided. The construction of the chimney should meet the requirements of the EPD (as mentioned in paragraph 28) and the approval and consent from the BD under the Buildings Ordinance are required. The position of the chimney should be indicated on the proposed layout plans. Ablution and Scullery Facilities 31. Food handlers should always keep their hands clean. For every single food room (i.e., kitchen, food preparation room and/or scullery), there must be at least one wash-hand basin and one wash up sink for use by staff. For a large food room which accommodates a large number of staff, the standard of provision of wash-hand basins is one basin for every 20 staff. The length of such basin and sink should not be less than 350mm and 450mm respectively measured from the top inner edges of the rims. It is an offence against the Food Business Regulation to wash eating utensils or food equipment in open spaces. Applicants are strongly advised to provide adequate space and sinks for the washing and cleaning of eating utensils according to their operational needs.

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Refrigerators 32. Refrigerators shall be provided for the storage of perishable foods. All perishable food stored at chiller and freezer shall be at a temperature of 4C or below and -18C or below respectively. A thermometer shall be provided to each refrigerator indicating the temperature at which the food is being stored. 33. Any installation of walk-in refrigerator/cold storage room must be equipped with such a device that its door could be opened from the inside without using a key. The floor of any walk-in refrigerator/cold storage room must be surfaced with smooth non-absorbent material and internal walls of any walk-in refrigerator/cold storage room must be surfaced with glazed tiles or similar impervious material from the floor to the ceiling. Besides, BD will assess the structural safety of walk-in refrigerator/cold storage room (Paragraph 72 contains details on structural safety aspect). Utensil Sterilization 34. Used eating utensils must be washed and sterilized before re-use. Failure to observe this rule is in breach of the Food Business Regulation. On the proposed layout plans, the position of the sterilizer for eating utensils must be indicated. The alternative use of an approved type of bactericidal agent for sterilizing eating utensils instead of boiling is permitted. Approved dish washing machines having a sterilization function may be used in lieu of a conventional sterilizer. Lists of such approved types of bactericidal agents and dish washing machines may be obtained from the FEHD Licensing Offices or downloaded from the website of the FEHD at http://www.fehd.gov.hk/english/howtoseries/agent_index.html. Storage of Utensils 35. It is required under the Food Business Regulation that crockery, glassware or other utensil used in the preparation or consumption of food shall be washed and thereafter sterilised before re-use. All crockery, glassware or other utensil, unless immediately required for further use, shall be stored in a cupboard which has been rendered proof against the access of dust, insects and vermin. In this regard, adequate cupboard space shall be provided for the storage of all utensils, crockery and cutlery used in the food business. The suggested amount of cupboard space to be provided is 0.02 cubic metre for every square metre of the food room area. Staff Changing Rooms/Lockers 36. It is an offence against the Food Business Regulation to place personal effects or garments in any food room(s) as they will contaminate food. For restaurants having a large number of staff, provision of a changing room for them is advisable. For smaller restaurants, there should be adequate lockers for storage of employees personal effects. The lockers should not be located in the food room(s) and their exact positions should be indicated on the proposed layout plans. Access to the changing rooms and lockers through the food room(s) should be avoided.

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Common Shortcomings in Proposed Layout Plans 37. This section lists out common mistakes found in the proposed plans that should be avoided in order not to cause delay in application process. (a) Plan blurred. (b) Plan not in one whole piece. (c) Single line drawing. (d) Plan not drawn to scale. (e) Plan without scale. (f) Plan not in common scale. (g) Plan not in metric scale. (h) Exact boundaries of premises under application for licence not properly delineated. (i) Food room not delineated. (j) Food room not shown. (k) Sanitary fitments not shown. (l) Toilet communicates with food room. (m) Type of fuel not shown. Samples of Layout Plans 38. Samples of proposed layout plans on UBW, Chinese and Western restaurants are at Annex I, II and III of Appendix F respectively for general reference.

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Part III VENTILATION Ventilation 39. The intention of ventilation is to ensure an adequate supply of fresh/outside air for human occupation and effective extraction of exhaust air arising from activities in premises. Ventilation can be provided by natural means, natural with mechanical assistance or wholly mechanical. Natural Ventilation 40. Premises having unobstructed window openings of total area equivalent to one-tenth of the gross floor area of the premises are considered as having adequate means of natural ventilation. Mechanical Ventilating System 41. Although it is not a statutory requirement that a restaurant must be provided with a mechanical ventilating system including an air-conditioning system, such provision is common. Ventilating systems also include simple mechanical ventilating systems involving the use of ducting and trunking connected to cooking hoods. All mechanical ventilating systems in restaurants are controlled by the Ventilation of Scheduled Premises Regulation (Cap.132CE) and approval for the installation of a ventilating system by both the FEHD and the FSD is one of the licensing requirements for a restaurant licence. To avoid delay in the processing of an application for a restaurant licence, where an air-conditioning system is to be provided or where ducting and trunking are intended for the exhaust system, an applicant is advised to apply for approval to install the system at the same time he sends in his application for the restaurant licence. Except in the case of window type air-conditioners as described in paragraph 51, application for approval of a mechanical ventilating system is normally made on behalf of an applicant by a registered specialist contractor (ventilation works category). It is therefore important for an applicant to appoint a suitable contractor/consultant. Points to Note in Design and Installation of a Ventilating System Health/hygiene Requirements 42. To protect public health safety at premises with mechanical ventilation system, the system shall be able to supply a minimum amount of 17m3/hr/person of fresh air to the premises as laid down in the Schedule 2 to the Public Health and Municipal Services Ordinance (Cap.132). 43. Under section 8 of the Ventilation of Scheduled Premises Regulation (Cap.132CE), a ventilating system, which shall be independent of any ventilating system provided for the public parts of any scheduled premises, shall be provided for the kitchens, latrines and any other parts of such premises as may be considered necessary by the Director of Food and Environmental Hygiene. 44. An exhaust system and a fresh air intake system shall be provided to each and every kitchen, food preparation space/room, and scullery space/room. Ventilation hoods and devices shall be designed to prevent grease or condensate from dripping onto food or food preparation surfaces. Intake air ducts shall be designed and maintained so as to prevent the entrance of dust, dirt, insects or other contaminating materials. Air ducts shall be free from obstruction and be changed gradually in section to achieve minimum pressure drop.

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Fire Safety Requirements 45. Ventilating system shall be designed, installed and maintained to meet the fire safety provisions stipulated in the Ventilation of Scheduled Premises Regulation (Cap.132CE) and the fire safety requirements issued by the FSD so as to avoid constituting a fire hazard. Vent ducts which pass through any exit staircases, protected lobbies and firemans lift lobbies should be enclosed and protected by fire resisting construction having an fire resistance period (FRP) of not less than that of the walls separating the staircases or protected lobbies with the rest of the building or not less than 1 hour, whichever the higher. Details of the general fire safety requirements of ventilating system for scheduled premises are set out in Appendix G. Gas Safety Requirements 46. A ventilation system shall be designed, installed and operated in connection with gas appliances to serve the following purposes :(a) to remove the combustion products from the gas appliances; (b) to supply sufficient air to the gas appliances for proper combustion; and (c) to ensure sufficient oxygen is available for the occupants of the room or internal space in which the appliances operate. This is to avoid constituting a danger to any person or property. Details of such requirements are set out in Part VII. 47. For those catering installations where natural ventilation is not sufficient or not available, mechanical ventilation shall be employed. An electrical interlock or air pressure switch system or equivalent shall be employed to ensure that the mechanical exhaust system is always in operation when gas appliances are in use in accordance with Regulation 24(4) of the Gas Safety (Installation and Use) Regulations (Cap. 51C). Environmental Protection Considerations 48. The design and installation of a ventilating system shall ensure emissions to air from restaurant is free from any visible fumes and objectionable odours as well as not to cause noise disturbance to nearby residents. Details of such requirements are set out in paragraphs 138 to 151 in Part IX. How to Apply for Approval 49. According to section 94(1) of the Public Health and Municipal Services Ordinance (Cap. 132), an application for approval of a mechanical ventilating system must be accompanied by three copies of the proposed layout plans of the mechanical ventilating system and a certificate from the supplier of the system containing the following particulars in respect of the mechanical ventilating system : (a) (b) (c) (d) (e) (f) the capacity of the fan in cubic metres per minute; the outlet velocity of the fan in metres per minute; the designed static pressure of the fan in pascals; the speed of the fan pulley in revolutions per minute; the net area of the air intake in square metres; the net area of exhaust in square metres except where the premises are air-conditioned
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with positive pressure; and (g) the type of refrigerant (if any) to be used 5.

Ventilation Plan Requirements 50. The ventilation plan(s) shall represent the layout of the ventilation system and be drawn to metric scale of not less than 1:100, and shall clearly indicate the following particulars (a) (b) (c) the layout of all air ducts showing each and every diffusers; positions of air-handling/fan-coil units, fresh air inlet(s), exhaust air outlet(s) and fire dampers and precipitators; and fire-rated enclosures for air ducts. Major dimensions and exact locations indicating the metal frames with fresh air and exhaust air fans/plants suspended from the ceiling, attached on walls or laid on the flat roof or yard; vent ducts projecting from the external walls; metal frames with air-conditioning condenser units attached on external walls; metal frames with water cooling tower on flat roof or yard, etc should be shown on the ventilation plan. The applicant must sign on each copy to certify that it is correct. If the proposed restaurant is in a shopping arcade, the applicant needs to provide three copies of the mechanical ventilating system block plan.

Window Type Air-conditioners 51. For small restaurants which use only window type air-conditioners and propulsion/extraction fans, the applicant may himself prepare such simple ventilation plans showing the locations of the installations and submit them in triplicate together with the licence application to the respective Licensing Office of the FEHD. The manufacturers catalogues of the air-conditioners and propulsion/extraction fans must also be submitted to enable the licensing inspector to obtain the technical data of these appliances for the processing of the application. In the event that the catalogues do not provide the necessary data, the applicant may be required to obtain certification of the required data from the manufacturer or supplier of the appliances. Criteria for Approval 52. Upon receipt of an application for approval of a proposed mechanical ventilating system, the relevant FEHD Licensing Office will assess the acceptability of the proposal on health grounds before forwarding the application and a copy of the ventilation plans to the Ventilation Division of the FSD. Where structural safety related to the mechanical ventilating system is involved, a copy of the plans will also be forwarded to the BD for special comment. If there is no objection on health grounds, the FEHD will issue a letter of ventilation requirements (Appendix H) to the applicant. Paragraphs 101 to 109 in Part VI describe how the Ventilation Division of FSD processes the application. Compliance with the requirements imposed by the FEHD and the issue of a Letter of Compliance (Ventilating System) by the FSD are the pre-requisites for the approval of the mechanical ventilating system. Late submission of ventilation plans may cause delay in issue of licence. Applicants are advised to submit the drawings as soon as possible.

Applicant should seek expert advice on the type of refrigerant permitted for proposed installation. - 33 -

Part IV THE ROLE OF THE FOOD AND ENVIRONMENTAL HYGIENE DEPARTMENT Procedures of Processing Application for General/Light Refreshment Restaurant Licences 53. The flow chart at Appendix I shows the procedures of processing an application for General/Light Refreshment Restaurant Licences and the contents of this part and Parts V to VII are to describe the procedures in detail. Submission of Application 54. Applicant should send the completed application form and the proposed layout plan in triplicate to the relevant Licensing Office of FEHD. Additionally, the applicant should also submit a declaration on compliance with Government lease conditions for premises which are located in a private building. 55. During the application process, the applicant will be required to submit relevant documents to the Licensing Authority at different stages in order to fulfil the requirements for the issue of a licence. A checklist of supporting documents that should be submitted at different stages of the application process is at Appendix J. Preliminary Screening of Layout Plans 56. A case manager of the Licensing Office will be assigned to handle an application throughout the licensing process. The officer will conduct a preliminary screening of the layout/UBW 6 plan(s) to ensure that the application and plan(s) conform to the requirements before they are processed further. 57. The applicant will be informed of whether his proposal has met the requirements, and will also be given advice on how to overcome shortcomings, if any. If the application fails to pass the preliminary screening, the proposed plans will be returned to the applicant within 10 working days. If the shortcomings are overcome afterwards, submission of a fresh application is required. Referral of Application 58. On passage of preliminary screening, the application will be referred to the BD, FSD and Plan D 7 for comments on building safety, fire safety and compliance with statutory plan restrictions respectively. If necessary, the application may also be referred to other departments concerned such as Lands Department and Environmental Protection Department for comments. Separate Site Inspection 59. The officers of the FEHD, BD and FSD will conduct separate site inspections with the applicant and/or his representatives. Site inspections will allow the departments concerned to come to an initial view as to whether the premises are suitable for the operation of a restaurant and to give professional advice within their respective ambits.
6

If UBW are detected on the plan(s) concerned, the applicant will need either to remove the UBW, or obtain BDs approval of the building works, as one of the requirements for the issue of licence. Applications with premises at private properties and properties divested to The Link will be referred to the PlanD. For premises at Government and Housing Authority properties, referral is not necessary as the departments/organization concerned should have ascertained that the business is in compliance with the statutory plan restrictions. - 34 -

Application Vetting Panel 60. After the separate site inspections, an Application Vetting Panel (AVP) meeting will be arranged, normally within 20 working days after the acceptance of the application, in which the applicant (and the AP/RSE if appointed) can discuss the application with officers of all the three departments concerned (i.e. FEHD, BD and FSD). Problem areas, remedial works and the applicants proposed construction/decoration programmes will be discussed. In the event that there are, for whatever reasons, impediments to licensing, he will be so informed and if remedies are feasible, advice will be given. Issue of Letter of Requirements 61. After obtaining full clearance from the departments concerned, the FEHD will issue a letter of requirements for provisional licence (Appendix K), if applicable, and a letter of requirements for full licence (Appendices H and L or M as appropriate) to the applicant at the AVP meeting. Fire safety requirements will be issued to the applicant by the FSD separately. The applicant is advised to report to the respective Licensing Office of the FEHD for verification as soon as he has complied with all the requirements. For those premises which have obtained planning permission from the TPB, the approval conditions (if any) attached to the permission should be complied with by the applicant. The applicant should inform the PlanD upon fulfillment of all the approval conditions. Refusal of Application 62. In the event that the premises are deemed to have serious impediments and remedies are considered not feasible by the AVP, the Licensing Authority may consider refusing the application. Layout plans failing the preliminary screening or being objected by relevant departments will not be further processed. If the shortcomings/objection is overcome after the refusal, submission of a fresh application is required. Report of Compliance with Licensing Requirements 63. The applicant should expedite action to comply with the licensing requirements and to report compliance as soon as possible to the respective FEHD Licensing Office for verification. If no report of compliance is received, the case manager will inspect the premises within the first three months upon issue of the letter of requirements to offer advice to the applicant as necessary. Subsequently, only quarterly reminder will be sent to applicant to remind him to expedite action to comply with outstanding requirements. The maximum period of time allowed for the applicant to comply with all licensing requirements is 6 months after the expiry of the provisional licence or 12 months after the issue of the letter of requirements for a full licence if no provisional licence has been issued, unless the applicant can demonstrate that the delay in meeting the licensing requirements is due to factors beyond his reasonable control. The application for a full restaurant licence will be deemed withdrawn after the above period of time. 64. After receipt of the applicants letter reporting compliance, the case manager will make an appointment with the applicant to inspect the premises and check the licensing requirements. If there are still outstanding licensing requirements, these will be pointed out to the applicant during the inspection, and thereafter, the applicant will be advised in writing that he has to report compliance after he has complied with the outstanding requirements, so that another verification inspection can be arranged.

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Final Verification Inspection 65. When full compliance with the licensing requirements is confirmed by the case manager, a Senior Health Inspector (Licensing) will conduct the final verification inspection (normally within eight working days after report of compliance by the applicant) in the presence of the applicant. Notification of Result to Applicant 66. After the final verification inspection, the FEHD will inform the applicant in writing of full compliance with the licensing requirements and of the arrangements regarding the payment of prescribed fee 8 and collection of the licence. On-line Licence Application Tracking Facility 67. An On-line Licence Application Tracking Facility (ATF) is available to provide a platform for applicants to check the status of their applications through the Internet. The website of the ATF is http://www.licensing.gov.hk. The FEHD will provide the access information to the applicant by sending a login name and password to him at the time of application. Common Non-compliance Items 68. Experience shows that many applications were found to contain outstanding licensing requirements when applicants reported compliance for provisional and/or full licences. Given the need to take time for rectification of the non-conforming items, the progress of licensing had been hampered and the whole process was thus lengthened. A list of common non-compliance items is available at Appendix N for applicants to guard against their occurrence so as to obtain the licence in the shortest possible time.

A list of the prescribed fees in respect of restaurant licences is available at the Licensing Offices of FEHD. - 36 -

Part V THE ROLE OF THE BUILDINGS DEPARTMENT

The Role of the Director of Buildings 69. Several Government departments are responsible for providing advice on applications for restaurant licences to the FEHD in regard to the suitability of premises. The Director of Buildings offers advice for premises in private buildings. The Housing Department, through its Independent Checking Unit (ICU), gives advice in relation to premises at Housing Authoritys properties and those divested to the Link Management Ltd. (The Link). Similarly, the Architectural Services Department and Lands D play the advisory role for premises in Government properties and New Territories Exempted Houses (NTEH) respectively. Applicants should therefore note that the role of the BD, as discussed in this Part, is equally applicable to other departments concerned. 70. (a) (b) (c) (d) 71. (a) Suitability will be assessed in the following areas : Structural safety; Fire resisting construction; Means of escape and access for firefighting and rescue; and Unauthorized building works. General Requirements: Each case shall be considered on its merits after full consideration of the circumstances. Nothing contained herein shall be taken as in any way derogating from the statutory powers of the Director of Buildings. In case the subject matters are related to complicated technical issues which are difficult to overcome, the applicant should enlist the service of an AP or RSE at the early stage to avoid unnecessary waste of time and efforts resulting from unsuccessful applications. Where alterations and additions works involving the structure and/or means of escape of a building are to be carried out, formal submission of plans for the proposed works to the BD by an AP or RSE may be required. It is strongly recommended that the advice of an AP or RSE should be sought well in advance. The lists of AP and RSE registered under the Buildings Ordinance are available for viewing at BD or its web-site http://www.bd.gov.hk . With the implementation of the Building (Minor Works) Regulation on 31 December 2010, certain building works have been specified as minor works. As an alternative to obtaining prior approval and consent from the BD, minor works may be carried out under the simplified requirements of the Minor Works Control System (MWCS). The details of the minor works requirements can be viewed at BDs web-site http://www.bd.gov.hk.

(b)

(c)

(d)

Structural Safety 72. The main issues to be considered on structural safety are: (a) The minimum designed loading of the restaurant shall not be less than 4 kPa (i.e. 80 lb/ft2) (office premises are normally designed for a superimposed load of 3 kPa). (b) In cases where there are non-structural screeding on slabs to raise floor levels, heavy
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kitchen equipment/plants, fish tanks or brick/partition walls, justification of the adequacy of the existing supporting structure to cater for such superimposed loads will have to be submitted by an AP/RSE. In this connection, the size of the cold storage room/walk-in-freezer should be commensurate with the food premises with reasonable internal circulation area. The size and clear height of the cold storage room/ walk-in-freezer and storage racks and the layout of the racks should be indicated on the plan. The supporting structural calculations should be based on 5 kPa for each metre of storage height and 2 kPa for internal circulation area. The weight of the storage racks, evaporators and enclosures of the cold storage room/walk-in-freezer (including any superimposed load on the top) should be considered in the structural calculation and should be substantiated with catalogues or relevant documents. (c) (d) No part of a restaurant shall be located in, under or over any structures built without the approval and consent of the BD. A restaurant shall not be situated in premises other than those approved for non-domestic use, unless no objection is raised by the Buildings Department.

Fire Resisting Construction 73. Premises shall be designed and constructed of fire resisting constructions which satisfy the provisions of the prevailing Building (Construction) Regulations and the Code of Practice for Fire Resisting Construction issued from time to time by the BD. Some general requirements on fire resisting constructions include: (a) Restaurant premises shall be separated from the adjoining occupancy by walls and floors having a fire resistance period (FRP) of not less than that required for the compartments in which they are situated, subject to a maximum of 2 hours. The kitchen of a restaurant should be enclosed by walls and floors having an FRP of not less than 1 hour and any opening in the enclosure should be defended by a door having an FRP of not less than hour (fire shutter (except item(d) below) is not acceptable). A protected lobby should be provided between each door of the kitchen and (c) (d) any escape route from the main building; and/or the dining area of the restaurant where the kitchen has a usable floor area exceeding 45m2 and the door opens onto an exit route of the dining area.

(b)

Food hatch of size not more than 0.2 m2 formed on the enclosure wall of the kitchen shall be protected by fire shutter having an FRP of not less than hour. Openings for passage of ducts, pipes, wires, etc. through fire resisting walls such as kitchen wall should be properly protected by fire resisting constructions in order to maintain the FRP of that wall. In cases where new or modified fire resisting constructions such as walls and doors are involved, a duly completed Form (i.e. Appendix A to the Practice Note for Authorized Persons, Registered Structural Engineers and Registered Geotechnical Engineers PNAP APP-13) with test/assessment reports from an AP/RSE shall be submitted to substantiate the FRP of the fire resisting components. Such reports are not required for submission if Practice Note for Authorized Persons, Registered Structural Engineers and Registered Geotechnical Engineers PNAP ADM-20 is applicable.

(e)

Means of Escape and Means of Access for Firefighting and Rescue 74. Every restaurant shall be provided with adequate means of escape and access for
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firefighting and rescue in accordance with Part V of the prevailing Building (Planning) Regulations, the Code of Practice for the Provision of Means of Escape in case of Fire (MOE Code) and the Code of Practice for Means of Access for Firefighting and Rescue issued from time to time by the BD. 75. The provision of means of escape in any particular floor of a building or in a building as a whole can only accommodate a specified maximum number of persons at any one time. The current MOE Code sets out such limits and relates them to the width and number of exit doors and exit routes provided for each floor and for the whole building. It follows that if, as a result of the operation of restaurant, the existing population figure for a floor or for the building exceeds these limits, a recommendation for rejection of the application will be made. In assessing the population figures, applications in respect of premises located within the same building will be treated on a residual discharge value method. Some general requirements are listed below: (a) For premises on the ground floor having direct access to a street, there would generally be no major problem on means of escape provision. For premises on upper storeys and basements, at least two exit staircases are required for the restaurant. Restaurants are not permitted to operate on the upper floors of single-staircase buildings. Any room/restaurant with a capacity exceeding 30 persons shall be provided with at least 2 exits. The exit doors shall open in the direction of exit and shall not obstruct any part of any exit route by the swing of the doors. The lines of direct distance from any point in the room / restaurant to the two exits shall form an angle of not less than 30. Normally, the minimum width of an exit route shall be not less than 1050 mm and greater width would be required depending on the total capacity of the restaurant and that particular floor in which the restaurant is situated. The exit doors shall have a minimum width of not less than 750 mm for capacity of 30 persons or less; and 850mm for capacity between 31- 200 persons with a total width of 1750 mm. Reference should be made to Table 2 of the MOE Code for the detailed requirements. All required exit routes shall lead directly to a street and the staircase enclosure at G/F shall be so continued at G/F as to separate from the remainder of the building. All exit routes shall have a clear height of not less than 2 m and be kept free from obstruction. Every part of each exit route shall be provided with adequate artificial lighting and backed up by an emergency lighting system providing a horizontal illuminance at floor level of not less than 2 lux. The design of the emergency lighting system shall comply with the Code of Practice for Minimum Fire Service Installations and Equipment. All exit doors shall be capable of being readily opened from the inside without the use of a key. Automatic sliding doors shall stay open to the full width in the event of power failure. Security shutters across exits must be kept open during business hours. A solid separation of 450 mm should be provided between the shopfront of a restaurant and the final discharge point of an exit staircase of a building. The FRP (including insulation performance) of the solid separation should be not less than that of the enclosure wall of the staircase. Where the direction of travel from an exit door of a room to a staircase or a point of discharge to a street is possible in one direction only (i.e. dead-end), the distance from any part of a room to an exit or a point, from which travel in different directions to 2 or more exits are available, shall not exceed 18 m. In other cases where alternative exit routes are available in more than one direction, it may vary from 30 m to 45 m, depending on the fire resisting construction of the exit routes. For the purpose of determining the adequacy of means of escape, actual counting of the
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(b)

(c)

(d)

(e)

(f) (g)

(h)

(i)

population may be acceptable. For the avoidance of doubt, actual counting is referred to seating/ furniture/ fixtures, etc. put into place in the premises which help to demonstrate a fair and reasonable assessment of the population to be accommodated. In normal circumstances, to ensure the provision of adequate means of escape, the population of the premises is assessed as follows:

Use Seating Area Food Room Area Dancing Area

Factor used in determining the population 1 m2/person 4.5 m2/person 0.75 m2/person

Minor Works Control System 76. The Buildings Ordinance (BO) has been amended by the Buildings (Amendment) Ordinance 2008 and a set of new regulations, the Building (Minor Works) Regulation [B(MW)R] has been made to introduce a new system, the Minor Works Control System (MWCS) to control the carrying out of minor works. Apart from the existing system under which prior approval and consent of the Building Authority (BA) have to be sought for carrying out building works, a set of prescribed requirements that are simpler than the old system has been added to the BO by the above Amendment Ordinance and new regulations. The MWCS came into operation on 31 December 2010. 77. A new category of building works, namely minor works, and a new register of registered minor works contractors (RMWCs) for carrying out such minor works, have been introduced under the BO. In respect of minor works, the requirement to seek BAs prior approval for building plans and consent to commence the works can be dispensed with. Minor works are classified into three classes according to their nature, scale and complexity as well as the risk to safety they pose. Common minor works at restaurants include: (a) Removal of architectural projection, rack (other than a drying rack), unauthorized floor slab or unauthorized structure; Building works associated with installation, alteration or removal of service lift; Erection, alteration, removal or strengthening of non-concrete canopy or supporting structure for an air-conditioning unit / water cooling tower; Erection, alteration or removal of drains or internal staircase; Formation or reinstatement of opening in a floor slab; Replacement of display surface, erection, alteration or removal of signboards; and Construction, alteration, repair or removal of window or window wall. Construction, alteration, repair and removal of non-loading bearing external reinforced concrete walls/external block walls. The BD will conduct audit checks to ascertain compliance with the statutory requirements and
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(b) (c)

(d) (e) (f) (g) (h)

78.

ensure the quality and standard of minor works. Disciplinary and prosecution action may be taken against cases of non-compliance. 79. Tailor-made pamphlets with more comprehensive guidance are issued separately and can be downloaded from BD website at http://www.bd.gov.hk/english/documents/index_cglist.html. 80. Applicant may also appoint an Authorized Person to make formal submission for minor works together with other building works of larger scale to BD for approval and consent prior to the commencement of such works. Unauthorized Building Works 81. The existence of UBW on or affecting premises under application for restaurant licences may pose risks to the safety of the public, restaurant employees and patrons. A policy on free of UBW has been implemented with effect from 18 April 2006. The BD 9 will not recommend to the Licensing Authority to issue a restaurant licence if UBW, particularly, unauthorized cockloft, slabbing-over of original staircase opening and cockloft void, which pose risks to public safety are found on the premises under application. Examples of UBW affecting public safety can be found in Annex B of Guideline UBW-1 at Appendix P. 82. Applicant should note that minor works violating the statutory requirements of the MWCS (e.g. without appointment of prescribed building professional, if required /prescribed registered contractor to carry out minor works) and the BO are unauthorized building works and will not be accepted by the Licensing Authority notwithstanding that appropriate action may be taken by BD against such works. The above circumstances will be regarded as not meeting the relevant licensing requirements and the licence application may be refused accordingly. 83. The erection of advertising signs should be in accordance with the Guide on Erection and Maintenance of Advertising Signs issued by the BD. In general, advertising signs projecting over a pavement should have a minimum vertical clearance of 3.5m and a minimum horizontal clearance of 1.0m from the curb of such pavement. Advertising signs projecting over a carriageway should have a minimum vertical clearance of 5.8m. For new signboard, the applicant must enlist an AP/RSE to submit plans for BDs approval before the erection. Copies of the Guide can be obtained from the BD for reference. Advertising signs which fall within the classes of minor works should be commenced and carried out according to the Building (Minor Works) Regulation. 84. Applicants attention is drawn to the Disability Discrimination Ordinance (Cap. 487) in regard to the provision of access and facilities for persons with a disability. Unauthorized removal or alteration of existing approved access and facilities (e.g. ramps and toilets) for persons with a disability will not be accepted and the applicant is required to reinstate such facilities. Also building works which hinder the access to the restaurant for persons with a disability (e.g. raised platform in seating areas) will not be acceptable unless suitable facilities (e.g. ramps) are provided. 85. Applicant should furnish the certification of an AP/RSE that the requirement of free of UBW has been met at the premises 10 at the time of reporting compliance with the provisional and full licence requirements. Specimen Forms UBW-1 and UBW-2 are shown at Appendix Q (Annex I and II). Certifications should be prepared in accordance with the Guidelines at

9 10

ICU of Housing Department, Arch SD and Lands D assume similar role of BD for premises under their purview. Certification is necessary for premises at private buildings, those divested to the Link and NTEH. For premises at Government properties and Housing Authoritys properties, certification is not necessary as the department/ organization concerned will conduct regular check to ensure the premises are UBW free. - 41 -

Appendix P 11 and applicant should take note of the following : (a) The flow charts at Appendix Q (Annex III and IV) indicate the procedures for audit checking of AP/RSEs certification for provisional licence and full licence ; If the auditing of the Form UBW-1 fails, FEHD will cancel the provisional licence, and not to process the application for full licence unless the outstanding UBW are removed and a revised Form UBW-1 is resubmitted; If the auditing of the Form UBW-2 fails, FEHD will cancel the full licence unless the outstanding UBW are removed and a revised Form UBW-2 is resubmitted; and If the Form UBW-1 and/or UBW-2 have not been selected for audit checking, a notification letter will be given to the AP/RSE with copy to the applicant. However, this would not derogate the power of the Building Authority to take enforcement/disciplinary actions when false certification/site irregularities are subsequently found.

(b)

(c)

(d)

Application Processing 86. Staff of the BD will carry out separate site inspection to check that the submitted plans conform to the actual premises, to determine the suitability of the premises and the scope of any proposed or required alterations. 87. Apart from advising FEHD, the BD will send a copy of its building safety requirements to the applicant. 88. Through arrangements by the respective FEHD Licensing Office, an officer from the BD will take part in the Application Vetting Panel meeting to discuss the application with other departments concerned and the applicant. If there are serious or major impediments to licensing, the applicant will also be informed at the meeting with advice on any remedies. 3-tier System for Verification of Compliance with Building Safety Requirements 89. With effect from 1 August 1996, in order to streamline and simplify the processing of verification of compliance with building safety requirements for restaurant licensing, the BD has adopted a 3-tier system for verification of compliance with building safety requirements, under which building requirements are graded into Categories 1, 2 and 3 as follows: (a) Category 1 The applicant is required to certify compliance direct to the respective FEHD Licensing Office in respect of requirements relating to matters of fact e.g. exit doors opening in direction of exit, removal of movable obstructions from exit routes and extent of licensed area. (b) Category 2 An AP/RSE is required to certify compliance direct to the respective FEHD Licensing Office in respect of requirements involving a professional appraisal relative to well-established standards, e.g. improvement of means of escape to stipulated standards, structural justification for additional loading, separation between different uses and removal of unauthorized building works.
11

Please refer to Annex I, II and III to Appendix P for premises in private buildings, premises in NTEH and premises divested to the Link respectively. - 42 -

(c) Category 3 An AP/RSE is required to report compliance to the BD in cases involving more serious concerns about building safety e.g. approval of plans for extensive alterations and additions works prior to licensing, adequacy of means of escape from a restaurant with interface with other parts of a building and assessment of the structural stability of a restaurant premises vis-a-vis the entire building. A list showing the categorization of typical building safety issues is at Appendix O. Under this 3-tier system, the respective FEHD Licensing Office will inform the applicant of the arrangements for reporting compliance with Categories 1 and 2 requirements along with the issue of the letter of requirements (paragraph 61 of Part IV refers). However, if there are Category 3 requirements, the applicants AP/RSE is required to report compliance with the Category 3 requirements to the BD. The respective FEHD Licensing Office will not issue any letter of requirements until after the BD has confirmed that the applicant has fully complied with all the Category 3 requirements.

REQUESTS FOR VIEWING AND COPYING OF APPROVED PLANS & DOCUMENTS Viewing and copying of approved plans and documents are available at Buildings Department at a prescribed fee. Requests can be made in a standard application form available in Buildings Department or on the web site http://www.bd.gov.hk through Building Records Access and Viewing under On Line System (BRAVO). Prior appointment may be necessary so as to allow for the records to be retrieved. For enquiries, please contact the Customer Service Unit of Building Information Centre of Buildings Department. (Tel. No.: 2626 1207). For Housing Authoritys premises and premises divested to The Link, the approved plans and documents are available at the ICU of the Housing Department at a prescribed fee. Request can be made at tel. no. 3162 0488. Prior appointment may be necessary so as to allow for the records to be retrieved.

CODES OF PRACTICE ON FIRE SAFETY CONSTRUCTIONS The Codes of Practices mentioned in paragraphs 73 and 74 are available for viewing on the Buildings Department web site (http://www.bd.gov.hk).

ENQUIRIES For enquiries, please contact the Licensing Unit, Buildings Department, 12/F., Pioneer Centre, 750 Nathan Road, Kowloon (Tel. No.: 2626 1085*, Fax No.: 2625 0703) in respect of private buildings or the ICU, Housing Department, 9/F, Lung Cheung Office Block, 138 Lung Cheung Road, Wong Tai Sin, Kowloon ( Tel. No.: 3162 0488, Fax No.: 3523 1200) in respect of Housing Authoritys properties or properties divested to The Link.
*Handled by 1823 Call Centre of the Government.

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Part VI THE ROLE OF THE FIRE SERVICES DEPARTMENT

The Role of the Director of Fire Services 90. The Licensing Authority will not issue any licence until after the applicant has complied with, among others, all requirements imposed by the Director of Fire Services. The proof of compliance with fire safety requirements is a Fire Services Certificate issued by the FSD, which is a pre-requisite for the issue of a restaurant licence. If there are installation/alteration works on the mechanical ventilating system of the premises under application for a restaurant licence, which fall within the Ventilation of Scheduled Premises Regulations (Cap.132CE), a Letter of Compliance (Ventilating System) is also one of the pre-requisites for the issue of restaurant licence. This part describes the procedures of processing an application for a Fire Services Certificate and Letter of Compliance (Ventilating System) by the FSD and further enquiries can be made to any of the Regional Offices and Ventilation Division of the FSD. How to Obtain a Fire Services Certificate 91. The applicant does not need to apply directly to the FSD for a Fire Services Certificate (a sample is at Annex I of Appendix R) in respect of premises under application for a restaurant licence. The respective Regional Office will, upon receiving the referral of the application for a restaurant licence from the respective Licensing Office of the FEHD, process it as an application for a Fire Services Certificate. FSD will make direct contact with the applicant, with copies of all relevant correspondences to the Licensing Office of the FEHD. The Procedures 92. For each individual application, the FSD will consider whether the premises are suitable for the operation of a restaurant. If the proposed layout and the premises are considered suitable for such purpose, detailed fire safety requirements will be formulated and issued to the applicant direct. If the premises and/or the proposed layout are/is considered unsuitable for such purpose, a letter of objection stating the reasons for objection will be issued to the applicant. Through the arrangement by the FEHD, the FSD will also take part in the Application Vetting Panel meeting for any matters arising from the application. Fire Safety Requirements 93. Fire safety requirements are measures to protect the safety of public and the premises against fire, limit its spread and at the same time give warning to the occupants of the premises. There are general fire safety requirements published by the FSD which are available in their departmental homepage (http://www.hkfsd.gov.hk/home/eng/licensing.html) for the reference of applicants of restaurant licences. To support compliance of requirements, applicants will be required to obtain the following certificates, licence or letter of approval : (a) Certificate of Fire Service Installations and Equipment (FS 251) and Certificate of Compliance (FSI/314A or FSI/314B) These certificates are issued by a registered fire service installations (FSI) contractor. The purpose of a FS 251 certificate is to ensure that following the decoration of the premises, the fire service installations provided for the building are still in efficient working order. If there is a need to alter or add any fire service installation and equipment in the premises, the applicant should appoint a registered FSI contractor to
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carry out the work. The registered FSI contractor should submit a copy of the certificate (FSI/314A or FSI/314B as appropriate) together with the relevant FSI plan to the Director of Fire Services. Upon completion of the work, the registered FSI contractor should inspect and certify the installations, and submit a copy of the Certificate of Fire Service Installations and Equipment (FS 251) to the Director of Fire Services. A list of registered FSI contractors is available for inspection at the Regional Offices, all fire stations and FSD website: www.hkfsd.gov.hk/home/eng/cert.html. Samples of the FS 251, FSI/314A and FSI/314B are at Annex II III of Appendix R for reference. (b) Dangerous Goods Licence/Letter of Approval If the storage of dangerous goods exceeds the exempted quantity, or any tankage is used to store dangerous goods in liquid form, a Dangerous Goods Licence (sample at Annex IV of Appendix R) or Letter of Approval in respect of the storage and use of dangerous goods issued by the FSD is required. The purpose of the licence/letter of approval is to ensure that the dangerous goods stored or used in the premises do not pose any undue risk to the premises and their vicinities. The type of licence/letter of approval required by FSD depends on the fuel to be used, which in turn may restrict the location of the food premises; the quantity of fuel that may be permitted; and the design of the kitchen. (c) Test report/Catalogue of the Emergency Lighting Unit and FS 251 The purpose of this test report or catalogue is to enable the FSD to check whether the self-contained battery type emergency lighting unit, if installed, meets the specified standards. This requirement for Self-contained Luminaires Emergency Lighting Systems PPA/104(A)(4th revision) has been taken into effect from 1 January 2007. (d) Test report and invoice of Polyurethane (PU) foam filled furniture The invoice from the manufacturers/suppliers indicating that the PU foam filled furniture items meet the relevant flammability standards and a copy of the test certificate issued by a testing laboratory accredited to conduct tests according to specified standards. The test certificate should bear the suppliers/manufacturers company seal for authentication purposes and PU foam filled furniture items meeting the specified standards should bear appropriate labels. Paragraphs 94 to 96 hereunder list the restrictions to be imposed on the use of fuel and paragraphs 113 to 120 in Part VII list the restrictions to be imposed on the use of electricity, town gas, liquefied petroleum gas and natural gas as fuel. Use of Fuel 94. Fire safety requirements for the use of various fuels in restaurant premises are available in FSDs homepage: http://www.hkfsd.gov.hk/home/eng/licensing.html. Generally speaking, there is no restriction on the use of electricity and town gas as fuel. From fire safety point of view, if liquid fuels are to be used, only diesel and kerosene are permitted to be used in the kitchen of the restaurant premises subject to the compliance of the Dangerous Goods Ordinance (Cap. 295) and its subsidiary legislation and the fire safety requirements stipulated by the FSD. In general, the use of diesel and kerosene will require the following approval or licence respectively: (a) Diesel, which may be stored subject to approval/licensing as follows :
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(i) for quantity not exceeding 2,500 litres in service tanks, the tank and its associated pipings and equipment should be approved by the Director of Fire Services under regulation 99A(1) of the Dangerous Goods (General) Regulation (Cap 295B); and (ii) for quantity exceeding 2,500 litres, the storage requires a Dangerous Goods Licence issued by the FSD under Section 6 of the Dangerous Goods Ordinance (Cap 295). The applicant is also advised to read paragraphs 28 to 30 in Part II for the requirements of the FEHD. (b) Kerosene, if the capacity of the storage/use of which exceeds 20 litres, a separate licensed dangerous goods store shall be provided under Section 6 of the Dangerous Goods Ordinance (Cap. 295); and

The applicant is required to submit separate application for approval/licence for the storage of diesel and/or kerosene to the Dangerous Goods Division of the FSD. 95. For the use of solid fuel, fire separation between the kitchen and other parts of the premises is required. The applicant is also advised to read paragraphs 28 to 30 in Part II for the requirements of the FEHD. 96. The applicant is advised to read paragraph 30 in Part II for the provision of an independent chimney when using diesel oil or solid fuel. The applicant is also advised to read paragraphs 113 to 120 in Part VII for electrical and gas installations. Report of Compliance 97. Applicants or their authorized representatives should, upon completion of all works required, inform the respective Regional Office by phone, in writing or via email so that follow-up inspection can be arranged. The addresses, telephone numbers and email addresses of these offices are at Appendix A. To ensure smooth processing of licence inspection, the applicant should submit ALL required documentary proof of compliance with fire safety requirements to the respective Regional Office before a compliance inspection would be arranged. Given below are some common documentary proof of compliance with fire safety requirements: (a) (b) Certificates of Fire Service Installations and Equipment (FS 251); and Invoices from manufacturers/ suppliers and test certificates from testing laboratories indicating that the polyurethane (PU) foam filled mattresses and upholstered furniture used in the premises have complied with the specified standards. (Test certificates shall be issued by an accredited laboratory authorized to conduct such test according to the specified standard, and be stamped with the companys chop of the manufacturer/ supplier for verification.)

Follow-up Inspection 98. If non-compliance with fire safety requirements is spotted during the follow-up inspection, the subject Regional Office will advise the applicant in writing of any remedial works required, and arrange for further follow-up inspection after the applicant has notified that all the requirements have been met. Issue of a Fire Services Certificate 99. If the follow-up inspection has proved that all fire safety requirements have been complied with and the layout of the premises conforms to the approved plan, the applicant will be
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notified in writing by FSD that a Fire Services Certificate is available for collection after payment of the prescribed fee. A copy of the notification will be forwarded to the respective Licensing Office of FEHD by the FSD. 100. The Fire Services Certificate is one of the pre-requisites for the issue of a restaurant licence. However, the certificate remains valid only if the actual layout of the premises conforms to the latest plans accepted by FSD, and that all necessary fire safety requirements stipulated are fully complied with. If there are alterations or additions to the premises that may affect fire safety, a new Fire Services Certificate may be required. How to Obtain a Letter of Compliance (Ventilating System) 101. The Letter of Compliance (Ventilating System) (sample at Annex V of Appendix R) is issued by the Ventilation Division of the FSD. The purpose of this Letter of Compliance is to certify that the mechanical ventilating system installed in the restaurant premises has been inspected, and complies with the fire safety provisions stipulated in the Ventilation of Scheduled Premises Regulation (Cap. 132CE) and the fire safety requirements on mechanical ventilating system issued by the FSD. The Procedures 102. The applicant does not need to apply directly to the FSD for a Letter of Compliance for the mechanical ventilating system of the premises under application. If the applicant has indicated in the application that a mechanical ventilating system will be provided at the premises, fire safety requirements on mechanical ventilating systems at Appendix G will be issued to the applicant directly by the FSD. 103. Before the ventilation work is commenced on site, the applicant is required to submit three sets of ventilation/air-conditioning layout plans directly to the Licensing Office of the FEHD. The FEHD will refer the plans to the Ventilation Division of the FSD for processing. Use of Electrostatic Precipitator 104. Should the applicant consider the installation of an electrostatic precipitator or air cleaner to achieve more effective control of oily fumes or cooking odour at kitchen exhaust, test report and certificate of such equipment have to be submitted to the FSD for approval prior to its installation. To save your time and effort on documentary submission, certain models of electrostatic precipitator had already been accepted for use and the list can be obtainable at FSD website: http://www.hkfsd.gov.hk/home/eng/accep_eq.html. Report of Compliance 105. When all ventilation installation works have been completed in full compliance with the fire safety requirements, the applicant should fill out a prescribed form (Vent/425) (sample at Annex VI of Appendix R) which should also be certified by the contractor and return the original copy to the Ventilation Division, so that an inspection can be arranged. 106. To ensure smooth processing of licence inspection, applicants particular attention is drawn to the following aspects: (a) The applicant should submit the ventilation drawings in advance to the Licensing Office of FEHD. The ventilation drawings shall clearly indicate the layout of all existing or new installations, including air ducts, positions of fire dampers,
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ventilation equipment and fire rated enclosures within the licensing area. (b) For application on ventilating system alteration, the applicant should be ready to produce a valid annual inspection certificate for the existing installation and the installation under alteration shall be highlighted in the ventilation drawing. (c) If the applicant does not wish to handle the ventilation inspection application in person, he must appoint, in the form of authorisation letter, a representative for document submission, attending site inspection and receiving advice. Otherwise, the process of application may be delayed or the inspection cannot be arranged. Initial and Follow-up Inspection 107. If the ventilating system does not comply with fire safety requirements, the inspection officer of Ventilation Division will, during initial inspection, advise the applicant or the appointed representative of any remedial works required. A formal list of non-compliance works will be issued to the applicant through the respective Licensing Office of FEHD. After rectifying the defects of the ventilation installation, the applicant is required to report compliance to the Ventilation Division once again. The procedure is identical to that of initial inspection. 108. Failure to provide sufficient information (e.g. drawing plan) and necessary certification document for verification may delay the inspection and the issue of the Letter of Compliance (Ventilating System) which is one of the pre-requisites for the granting of a restaurant licence. Issue of a Letter of Compliance (Ventilating System) 109. After confirmation from the inspection officer of Ventilation Division that all fire safety requirements for the mechanical ventilating system have been complied with, a Letter of Compliance (Ventilating System) will be issued directly to the applicant with a copy to the respective Licensing Office of the FEHD. The letter will normally be mailed to premises address. If the applicant wishes to collect the letter in person or have it mailed to another correspondence address, a written request shall be submitted before the inspection of the ventilating system is conducted.

ENQUIRIES The contact particulars of the offices of the FSD are at Appendix A.

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Part VII ELECTRICAL AND THE ROLE OF THE MECHANICAL SERVICES DEPARTMENT

The Role of the Director of Electrical and Mechanical Services 110. The applicant shall submit relevant certificates to the Licensing Authority if electricity, town gas, liquefied petroleum gas (LPG), natural gas or any mixture of such gases are to be used in a restaurant. 111. These certificates shall be issued by electrical or gas contractors registered with the EMSD, to certify that the electrical or gas installation in the restaurant complies with relevant legislative requirements and codes of practice. 112. Paragraphs 113 to 120 hereunder list the requirements for each type of fuel. Any specific queries concerning the use of electricity, town gas, LPG, natural gas or any mixture of such gases can be directed to the EMSD. Its address and telephone number are shown at Appendix A. Electricity 113. No restriction is imposed on the use of electricity as fuel for a food business. However, all fixed electrical installation works should be carried out by a registered electrical contractor 12/worker. Either a copy or the original of the Work Completion Certificate (Form WR1) issued both as regards the electrical work (including new, alteration, addition or repairing work) on the fixed electrical installation of the restaurant and for the purposes of regulation 19 of the Electricity (Wiring) Regulations, (Cap. 406E), or a copy of endorsed Periodic Test Certificate (Form WR2) issued both as regards the existing fixed electrical installation of the restaurant and for the purposes of regulation 20 of the Electricity (Wiring) Regulations (Cap. 406E), should be obtained and forwarded to the Licensing Authority. Town Gas, LPG, Natural Gas or any mixture of such gases 114. All gas installation works on the premises must be carried out in accordance with the Gas Safety Ordinance (Cap. 51) by a registered gas contractor 13. Such works include new installations, and modifications or servicing/repair of existing gas installations. The office of the Gas Authority, the Gas Standards Office of EMSD, is responsible for enforcing gas safety legislation and approving codes of practice for such works. 115. Town gas installations should comply with the Gas Safety Ordinance and relevant codes of practice issued by the Gas Authority, and operating procedures issued by the registered gas supply company (i.e. Hong Kong and China Gas Company Ltd.). 116. LPG installations, including portable gas appliances, should comply with the Gas Safety Ordinance and relevant codes of practice (including the Gas Utilisation Code of Practice 06 (GU 06) LPG Installations for Catering Purposes in Commercial Premises) issued by the Gas Authority. In particular, the following should be noted : (a)
12

The use or storage of LPG cylinders exceeding 130 litres nominal water capacity requires

13

Registered electrical contractor list is available at the EMSD website, http://www.emsd.gov.hk/emsd/eng/pps/electricity_reg_ec.shtml Registered gas contractor list is available at the EMSD website, http://www.emsd.gov.hk/emsd/eng/pps/gas_reg.shtml - 49 -

the written approval of the Gas Authority in accordance with the Gas Safety (Gas Supply) Regulations. (b) (c) (d) LPG shall not be supplied to areas below ground level. LPG cylinders (other than for LPG dim-sum trolleys) should not be used unless a central LPG, or Towngas, piped supply is unavailable in the premises. LPG cylinders shall only be supplied from a distributor approved by registered gas supply companies 14 . Cylinders must be placed in a purpose-built storage chamber and connected to appliances by means of rigid metal pipework.

Domestic Gas Appliances and Gas Flexible Tubing 117. (a) Regulations require that all domestic gas appliances to be supplied and installed for use in Hong Kong shall be approved by the Gas Authority, EMSD. That includes all new gas appliances primarily designed, or intended to be used inside domestic premises, for example, cookers, water heaters, and portable cassette cookers fuelled by small disposable gas cylinders. Approved domestic gas appliances 15 shall bear a mark, known as the GU Mark. For information of approved appliance models, please inspect the list at EMSD or browse EMSD web-page (http://www.emsd.gov.hk). All models of flexible gas tubing 16 to be imported or manufactured for use in Hong Kong for low-pressure applications (supply pressure not exceeding 7.5kPa) shall have already been approved by the Gas Authority, EMSD, in accordance with the Gas Safety (Miscellaneous) Regulations (Cap. 51F) and Code of Practice GU01.

(b)

Installation of Mechanical Exhaust System for Gas Appliances 118. (a) For those catering installation where natural ventilation is not sufficient or not available, mechanical ventilation shall be employed. An electrical interlock or air pressure switch system or equivalent shall be employed to ensure that the mechanical exhaust system is always in operation when gas appliances are in use in accordance with Regulation 24(4) of the Gas safety (Installation and Use) Regulations (Cap. 51C). An exhaust vent /duct shall be installed at a place away from the fresh air intake so as to prevent any air re-circulation. An exhaust vent/duct shall terminate in a well ventilated location so that the exhaust gas can be adequately dispersed without hindrance. The installation shall comply with the requirements in the Gas Utilization Code of Practice 12 (GU12) Installation of Mechanical Exhaust System for Gas Appliances (Rated Heat Input Up to 70kW). The code specifies requirements such as interlocks for gas appliances with exhaust physically connected to a mechanical

(b)

(c)

(d)

14

15

16

Register of LPG cylinder distributors is available at the EMSD website, http://www.emsd.gov.hk/emsd/eng/pps/gas_reg.shtml List of approved domestic gas appliances is available at the EMSD website, http://www.emsd.gov.hk/emsd/eng/pps/gas_reg.shtml List of approved flexible gas tubing is available at the EMSD website, http://www.emsd.gov.hk/emsd/eng/pps/gas_reg.shtml - 50 -

exhaust system. Work Certification Scheme 119. The following describes the procedures that an applicant for a restaurant licence has to follow under the Work Certification Scheme, when proposing gas installation and modification works on the premises under application : (a) (b) (c) The applicant should select a registered gas contractor 17. Prior to commencement of works, the applicant should obtain a Certificate of Compliance signed by the registered gas contractor and forward it to the Licensing Authority. Upon completion of all gas installation and modification works, to include commissioning of gas appliances, the applicant should obtain a signed Certificate of Completion from the registered gas contractor and forward it to the Licensing Authority.

120. The Licensing Authority will check that the relevant work certificates have been properly completed. There will be no inspections of work for the purpose of issuing a licence. The registered gas contractor will be responsible for ensuring that all works are completed in accordance with legislative requirements and relevant codes of practice. The Gas Standards Office will subsequently carry out quality control of completed works from time to time. Maintenance of Gas Installations 121. (a) The owners/operators of the restaurants should ensure that any gas appliance, gas pipework, flexible gas tubing, interlock of mechanical exhaust system and gas supply system, flue installed associated with gas appliances at any place of work under his/her control is maintained in a good condition and an effective working manner so as to prevent risk of injury to any person. arrange for a registered gas contractor to carry out regular safety inspection at an interval not longer than 12 months to ensure gas appliances and fittings are in order. arrange for registered gas contractor to replace the flexible gas tubing before the expiry of its service life. keep records of inspection and maintenance of the gas installation (including all gas appliances, gas tubing and kitchen ventilation/exhaust safety checks) for a period of not less than two years after the gas installation work concerned is carried out. make use of the services provided by approved LPG distributors only. Information of approved LPG distributors is available at EMSD web-page (http://www.emsd.gov.hk).

(b)

(c)

(d)

(e)

17

Registered gas contractor lists are available at the EMSD website, http://www.emsd.gov.hk/emsd/eng/pps/gas_reg.shtml - 51 -

Part VIII PROVISIONAL RESTAURANT LICENCES

Provisional General/Light Refreshment Restaurant Licences 122. Under section 33C of the Food Business Regulation (Cap.132X), the Licensing Authority may, if such applications are made, issue Provisional General/Light Refreshment Restaurant Licences to premises which have met all essential health, ventilation, building and fire safety requirements for the issue of provisional licences imposed by all the Government departments concerned. This enables applicants to operate their restaurants on a provisional basis following certification of compliance of essential requirements, pending the issue of full licence. Application and Licensing Procedures 123. Application for a provisional licence is entirely optional. Applicant may apply for a provisional licence concurrently with the application for a full licence or at a later stage before the issue of full licence. Application for a provisional licence without applying for a full licence will not be considered by the Licensing Authority. 124. The licensing procedures of application for provisional licences are same as those of application for full licences except that after the issue of the letter of requirements (provisional licence), the applicant is required to report compliance by submission of certifications by professionals. The flow chart at Appendix I depicts the licensing procedures of application for provisional licences (as well as those of application for full licences). Criteria for Issue 125. (a) (b) The Licensing Authority will issue a provisional licence if : there is no objection in principle to the application for a full licence, i.e., the application has been accepted by the Application Vetting Panel; the applicant has been issued with a list of essential licensing requirements concerning health (Appendix K) building safety, fire safety and ventilation aspects as required by the concerned departments for the issue of a provisional licence; and
the Licensing Authority is satisfied that all licensing requirements for provisional licence have been met upon receipt of the Report of Compliance for the Grant of Provisional Licence (Appendix S) from the applicant enclosing the following certificates (Appendix T) and documents (i) Certificate of Compliance A (Health Requirements); (ii) Certificate of Compliance B (Building Requirements); (iii) Certificate of Compliance C (Fire Services Requirements); (iv) Certificate of Compliance D (Ventilation Requirements) together with three copies of ventilating system layout plans, drawn to scale, showing the final layout of the ventilating system installed in the premises; (v) Certification of Free of UBW for Provisional Licence Application (Form UBW-1) (Annex I of Appendix Q); and

(c)

(d) a duly completed nomination form for Hygiene Manager and / or Hygiene Supervisor together with a copy of the relevant course certificate(s) [Remarks: the original of the course certificate(s) of Hygiene Manager and / or Hygiene Supervisor should be produced for
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verification]. For Hygiene Supervisor who has completed a Hygiene Supervisor training course organized by the FEHD and is awarded a certificate, submission of a copy of the course certificate is not required.

126. If the applicant has been issued with a provisional food business licence of the same nature of food business at the same premises as that of the provisional licence to be applied, the Licensing Authority will refuse his provisional licence application if it is made within 3 years from the date of expiry of the last provisional licence issued to him. However, the Licensing Authority will continue to process his application for a full licence in respect of the premises under the established licensing policy unless he advises the Licensing Authority otherwise in writing. 127. The following professional persons are recognised by the Licensing Authority for the purpose of certification for the issue of provisional licences : (a) authorised persons or registered structural engineers registered under the Buildings Ordinance in respect of health, building safety requirements and free of unauthorized building works at the food premises; fire service installation contractors registered under the Fire Services Ordinance in respect of fire service installations and equipment; and registered specialist contractors (ventilation works category) under the Buildings Ordinance in respect of ventilating systems.

(b) (c)

To obtain the lists of the authorized persons and registered structural engineers, registered fire service installation contractors and registered specialist contractors (ventilation works category), please browse the web sites of BD (http://www.bd.gov.hk/english/inform/index_ap.html) and FSD (http://www.hkfsd.gov.hk/home/eng/cert.html). The Licence Issuing Offices 128. All applicants (or their authorised representatives) may approach the Licence Issuing Offices of the FEHD for issue of the provisional licences over the counter after they have complied with all the licensing requirements stipulated in the letter of requirements (provisional licence). The applicant is required to submit the prescribed report form enclosed with the required certificates and documents as detailed in paragraph 125 above. Having confirmed the certificates and documents are acceptable and the applicant has paid the licence fee, a provisional licence valid for 6 months will be issued to him within one working day. The applicants may also choose to send their applications for provisional licence by post. The provisional licence will be issued to them within 7 days. Validity 129. A provisional licence shall be valid for six months to enable the licensee to operate his restaurant on a provisional basis following certification of compliance of essential requirements, pending the issue of a full licence. Renewal 130. The Licensing Authority may in exceptional circumstances renew a provisional licence, before it expires, for only a further period not exceeding six months, if it is satisfied that the non-compliance with the outstanding requirements for the issue of a full licence is due to factors beyond the reasonable control of the licensee, his contractors and his agents. Examples of such circumstances are :
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(a)

the processing of the full licence application being hindered by a cause which is not attributable to the act, default or omission of the licensee, his contractors and his agents; and the occurrence of such events as labour strikes, curfews and natural disasters.

(b)

131. Applicants who intend to apply for renewal of a provisional licence should submit an application three weeks before the expiry of the licence with evidence to show that the failure to comply with the full licence requirements is due to factors referred to in paragraph 130 above. If the application for renewal is refused, any person operating unlicensed restaurant business after the expiry of provisional restaurant licence will be prosecuted. In this regard, applicants are strongly advised to take early action to meet all the licensing requirements for issue of a full restaurant licence Transfer 132. A provisional licence is not transferable except with the consent of the Licensing Authority and that the proposed transferee shall also be the applicant for the full restaurant licence. The existing policies and guidelines governing the transfer of full licences will apply to application for the transfer of provisional licences. Licence Fee 133. The licence fee for the issue and renewal of a provisional licence shall be 50% of the fee for a full licence. Nevertheless, if a full licence is issued during the validity period of a provisional licence, refund of part of the fee paid in respect of the provisional licence will be made on a pro-rata basis. Monitoring 134. Premises issued with a provisional licence will be subject to the same licence conditions, risk-based inspection system and licence suspension/cancellation policies operating under the existing full licensing system. 135. The licensing staff of the departments concerned will follow-up on the letter of requirements for the issue of a full licence in accordance with their normal departmental licensing procedures. Cancellation 136. The provisional licence will be subject to cancellation should there be non-compliance with any of the requirements on health, building safety, fire safety and ventilation pertaining to the provisional licence. 137. The Director of Food and Environmental Hygiene may immediately cancel the provisional licence issued if any information certified correct in the certificates of compliance, certification on free of unauthorized building works (Form UBW-1) or self-declaration on compliance with Government lease conditions submitted by the applicant or his authorized professionals is later found to be incorrect, fraudulent or misleading, or the declaration made is false. The Director of Food and Environmental Hygiene will not exercise his discretion to suspend the immediate cancellation decision during the pending period of appeal even if the applicant appeals against the decision to be heard in the respective appeal tribunals.

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PART IX ENVIRONMENTAL PROTECTION MEASURES

Environmental Requirements Relating to Restaurants 138. The issue of a restaurant licence does not exempt the licensee from meeting the environmental requirements imposed by the Environmental Protection Department (EPD). Among other things, the following environmental requirements are particularly relevant to restaurants : Requirements under Air Pollution Control Ordinance (Cap. 311) (a) Appropriate air pollution control equipment should be installed such that there should be no visible fume emission from the kitchen exhaust and the emission should not cause any odour nuisance to the nearby sensitive receptors such as residential premises and school. Emission of dark smoke from a chimney or equipment should not be more than six minutes in any period of four hours or for more than three minutes continuously at any one time. Prior approval from the EPD should be obtained for installation, alteration or modification of any chimney, furnace or flue if the total fuel consumption rate exceeds the prescribed levels (for further details, please refer to paragraphs 28 to 30). Only gaseous fuel is allowed to be used in the Sha Tin Fuel Restriction Area under Air Pollution Control (Fuel Restriction) Regulations. For more information, please visit the EPD and the Green Restaurant Websites, internet addresses: www.epd.gov.hk & www.greenrestaurant-hk.org respectively or you may contact the EPD offices shown in the Appendix A.

(b)

(c)

(d)

Requirements under Noise Control Ordinance (Cap. 400) (a) Excessive levels of noise, for example, from ventilating systems & refrigeration units, are not allowed. Detailed explanations of the noise requirements and the relevant acceptable noise levels are provided in the Technical Memorandum for the Assessment of Noise from Places other than Domestic Premises, Public Places or Construction Sites available from the EPD and the Green Restaurant Websites, internet addresses: www.epd.gov.hk & www.greenrestaurant-hk.org respectively. Requirements under Water Pollution Control Ordinance (Cap. 358) (a) A licence should be obtained from the EPD before commencing any trade effluent discharge from a restaurant. Restaurant owners/operators should ensure that discharges are made in accordance with the terms and conditions of the licence. Full details of the application procedures for a discharge licence can be found in the booklet A Guide to the Water Pollution Control Ordinance available from the EPD and the Green Restaurant Websites, internet addresses: www.epd.gov.hk & www.greenrestaurant-hk.org respectively. Any enquiries relating to environmental requirements and application for licence or
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139.

approval under the above-mentioned requirements may be referred to the offices of EPD or the Compliance Assistance Centre (CAC) as detailed at Appendix A. Most of the information can be found in the EPD and the Green Restaurant Websites, internet addresses: www.epd.gov.hk & www.greenrestaurant-hk.org respectively. Important Advice General 140. The design and installation of pollution control equipment usually involves complicated technical issues. Approval and consent from the Building Authority may also be required for their installation. Restaurant owners/operators are advised to appoint competent consultant/qualified engineer/authorized person to undertake the design and installation as well as seeking approval from the Building Authority. 141. Site selection, positioning and design of equipment as well as selection and installation of pollution control equipment are the key to prevent pollution. Restaurant owners/operators should take note of the following or approach EPDs CAC at the early stage of planning their restaurants in order to avoid environmental problems that may subsequently arise from the operation of the business. Location of the Restaurant 142. Site constraints, such as the lack of suitable location for cooking fumes outlets, may pose severe difficulty in managing the pollution arising from restaurant operations. The following summarizes the main environmental considerations involved for site selection: General (a) (b) Sufficient buffer distance from nearby residents should be allowed. Position and installation of pollution control equipment should be allowed.

Avoidance of Air Pollution (a) (b) (c) (d) Choosing residential block or sites close to residential block as restaurants should be avoided. Enough separation distance should be allowed for positioning the exhaust outlet for effective dispersion of cooking fumes/odour to the open air. Enough space and adequate access should be provided for installation of air pollution control equipment. Other than the properly designed exhaust system, there should be no free passage in the premises through which cooking fumes and odour could escape to the neighbouring areas.

Avoidance of Noise Nuisance (a) (b) Enclosed space like plant room should be made available for installation of noisy equipment, especially for those which may need to be operated during night time. If equipment likely to cause noise nuisance (such as air-cooled chillers) has to be
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installed in open area, the feasibility of installation of noise control equipment should be considered taking into account the floor loading limit. Avoidance of Waste and Water Pollution (a) (b) (c) Suitable space for installation and maintenance of grease traps or other suitable treatment facilities of sufficient capacity should be allowed. Ample space should be allowed for regular inspection and maintenance of grease traps and or other treatment facilities. All effluent from the restaurant should be discharged to public sewer, wherever available. If public sewer is not available, space should be allowed for installation of alternative treatment and disposal facilities of sufficient capacity to handle the combined toilet and kitchen wastes, including sullage. Food preparation and dish washing must not be carried out in the back alleys. Adequate space and facilities for waste storage and pick up should be allowed. In order to save water resources and minimize wastewater production, effective water saving devices should be installed and appropriate water saving and/or water reuse/recycle programmes should be implemented.

(d) (e) (f)

Design and Installation of Kitchen Exhaust System 143. Emissions to air from the restaurant should be free from any visible fume and objectionable odour. Cooking stoves in restaurant kitchens should be designed in such a way that no excessive air pollutant emissions should be generated when in use. The number of cooking stoves should be minimized to cope with the business of the restaurant. 144. Suitable outlet position of the exhaust system and its design are of paramount importance to avoid causing, or contributing to, air pollution to the public. The following summarizes the main considerations involved: Positioning of Exhaust Outlets (a) (b) (c) The outlets should be located at such a place where the ventilation is good and the emissions from them can be adequately dispersed without hindrance. Appropriate separation distance from any sensitive neighbouring properties should be allowed to avoid creating a nuisance. The exhaust emission should be directed vertically upwards. Advice from environmental professionals on the effectiveness of the system should be sought if an alternative design is to be adopted. The emission from the exhaust system will not be restricted or deflected by, for example, the use of plate or caps. The outlet should preferably be extended at least 3 metres above the highest point of the building where the restaurant is located. If any attached or adjacent building within a twenty-metre radius is taller than the source building, the exhaust height should be extended accordingly. If this is not practicable, advice from environmental professionals should be sought to identify an alternative outlet location.

(d) (e)

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Design of Exhaust System (a) The complete kitchen exhaust system, including the air pollution control equipment, should be properly designed, fabricated and serviced to ensure their performance. The design should always be based on the expected peak load conditions, i.e. the worst case scenario. The large amount of oily fumes generated from frying, charbroiling or roasting need to be removed from the extracted air, by efficient air pollution control equipment, before it is discharged into the open air. If the exhaust contains a strong odour or the exhaust outlet is in close proximity to any sensitive receptor (such as residential premises and school), high efficiency odour control equipment will also be required. As the removal of both oily fumes and strong odours requires special additional treatment, it is advisable to collect and treat these emissions separately so as to avoid mixing the more polluted exhaust with the general ventilation and hence overloading the control equipment. In the installation and design of ducting, large extraction fan, condenser for air-conditioner, water scrubber and electrostatic precipitator, it is suggested that a registered specialist contractor (ventilation works category)/AP/RSE be consulted to confirm no adverse effect caused to structural suitability, fire escape in respect of the construction, narrowing of the means of escape or reduction of headroom, etc.

(b)

(c)

(d)

(e)

145. Further details on oily fume and cooking odour problems and possible solutions can be found in the booklet Control of Oily Fume and Cooking Odour from Restaurant and Food Business available from the EPD and the Green Restaurant Websites, internet addresses: www.epd.gov.hk and www.greenrestaurant-hk.org respectively. As regards the installation of electrostatic precipitator(s), attention should be paid as to the compliance of the requirements of the EPD and the electrostatic precipitator(s) should be a type approved by the FSD. Noise Consideration in Design and Installation of Ventilating System 146. The following points have to be noted in order to prevent the ventilating system (such as air conditioning units, fresh air fans and exhaust fans) from causing noise disturbance to nearby residents: Design of Ventilating System and Refrigeration Unit (a) Noise level of the ventilating system and refrigeration unit should be 5 dB(A) below the relevant acceptable noise levels stipulated in paragraph 2 of the Technical Memorandum for the Assessment of Noise for Places other than Domestic Premises, Public Places or Construction sites issued under the Noise Control Ordinance. Appropriate capacity should be allowed and quieter models of all ventilating systems and refrigeration unit should be selected. Anti-vibration mount according to the load to be carried, flexible connection, damping material and sound absorbing lagging to isolate rotating or vibrating parts should be provided.

(b) (c)

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Additional Considerations for Systems Close to Noise sensitive Receivers (e.g residential premises and Schools) (a) (b) (c) Noise sources should be located away from noise sensitive receivers Whether key noise sources (such as large ventilation fans or air-cooled chillers) are likely to cause annoyance should be ascertained. Noise abatement measures such as acoustic panels, enclosures, silencers or louvres for those noise sources facing noise sensitive receivers should be incorporated where necessary.

147. Further details on ventilating system noise problems and possible solutions can be found in the booklet Good Practices on Ventilating System Noise Control available from the EPD and the Green Restaurant Websites, internet addresses: www.epd.gov.hk and www.greenrestaurant-hk.org respectively. Drainage of Wastewater 148. The following points have to be noted in order to avoid causing drainage problems or making illegal drainage connections: (a) (b) All wastewater should be discharged to the foul sewer. Only rainwater and uncontaminated water can be discharged to a storm water or surface water drain. All greasy wastewater from a restaurant, including that from basins, sinks, cooking stove areas & floor drains, should be collected and discharged to foul sewer via a well-maintained grease trap or other suitable treatment plant of sufficient capacity. Wastewater from bars and pantries, where no cooking or other food preparation will be carried out, together with wastewater from showers and toilets can be discharged directly to the foul sewer. Kitchen, food preparation room and/or scullery must not be located at places where there is no appropriate foul drainage system, such as in open spaces outside the restaurant or in rear lanes.

(c)

(d)

Treatment of Wastewater 149. Greasy wastewater arising from the restaurant should be pre-treated by grease traps or other wastewater treatment facilities to meet the required licence standards before making discharge. The following are the main considerations when grease traps are to be used : (a) (b) (c) It should be correctly designed with sufficient capacity to allow for treatment of the wastewater during the peak trade hours. It is preferably installed at a lower level than that of the kitchen floor to allow for gravity flow from the floor drains. The grease trap should be conveniently located to facilitate the routine clean up activities carried out by restaurant staff for small grease traps or by the grease trap waste collection vehicles for large grease traps. Grease traps should be cleaned up or emptied periodically in order to avoid any possible spillage of greasy pollutants into the foul sewer. Sampling point should be provided immediately after the grease trap outlet or at other convenient locations downstream of the grease trap outlet so that representative
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(d)

wastewater samples can be taken for assessing compliance with the required discharge standards in the licence. (e) Where there is no public sewers in the vicinity, an approved compact sewage treatment plant, in addition to grease trap(s), should also be installed to treat the wastewater generated from the restaurant operation up to the required discharge standards. However, it should be noted that such provision are subject to site-specific technical feasibility, the availability of space and strict environmental control. The feasibility and design of such system should be carefully checked at the early planning stage.

150. Reference may also be made to the booklet entitled Grease Traps for Restaurants and Food Processors published by the EPD which outlines the design, operation and maintenance of a grease trap, etc. and is available from the EPD and the Green Restaurant Websites, internet addresses: www.epd.gov.hk and www.greenrestaurant-hk.org respectively. Operation and Maintenance 151. The performance of pollution control equipment depends on the way it is operated and maintained. Restaurant owner/operators should ensure that their pollution control equipment is properly operated and maintained to ensure performance to the design standard. The following practices are suggested: (a) Operation and servicing of the pollution control equipment should only be carried out by trained and competent staff with sufficient training and relevant skill and should be in accordance with the manufacturers recommendations or guidance; Maintenance and repair of the pollution control equipment should be carried out by competent professionals/contractors; Consideration should be given in the design to ensure continuous operation of the pollution control equipment; Components should be inspected, cleaned and serviced regularly to ensure proper performance of each component/part; Sufficient stock of such materials should be kept in the restaurant to facilitate immediate replacement; and Restaurant owners/operators should keep a copy of the operation and maintenance manual as well as the maintenance and repair log book of the pollution control equipment at the restaurant.

(b) (c) (d) (e) (f)

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PART X OCCUPATIONAL SAFETY AND HEALTH Occupational Safety and Health Requirements Relating to Restaurants 152. Irrespective of the issue of a restaurant licence by the Licensing Authority, applicants for restaurant licences shall comply with the Factories and Industrial Undertakings Ordinance (Cap. 59), the Occupational Safety and Health Ordinance (Cap. 509) and their subsidiary regulations to ensure the safety and health of their employees at work. The following are some typical legislative requirements which are relevant to restaurants: General safety requirement under the Factories and Industrial Undertakings Regulations, Cap. 59A The surface of all the floors of a workplace shall be rendered and maintained in an even and non-slippery condition. Fire safety requirements under the Factories and Industrial Undertakings (Fire Precautions in Notifiable Workplaces) Regulations, Cap. 59V The doors, gates and shutters leading out of a notifiable workplace (including a restaurant) shall not be locked or fastened in such a manner that they cannot be easily and immediately opened from the inside. Every doorway, stairway and passageway within a notifiable workplace which affords a means of escape in case of fire shall be maintained in good condition and free from obstruction. Adequate and suitable fire extinguishers shall be provided/maintained and so placed as to be readily available for use. Machinery safety requirements under the Factories and Industrial Undertakings (Guarding and Operation of Machinery) Regulations, Cap. 59Q Every dangerous part of a machinery or plant in a notifiable workplace shall be effectively guarded. Young persons shall not work at or operate any machine specified in the Fourth Schedule of the Regulation (including dough brakes, dough mixers, hydro-extractors, washing machines, etc.) unless fully instructed as to the dangers arising in the use of the machine and the precautions to be observed and fully trained or under close supervision. 153. Full contents of the above-mentioned legislation are available at the website of the Department of Justice at http://www.legislation.gov.hk/eng/home.htm. 154. Relevant safety publications can be downloaded from Labour Departments website at http://www.labour.gov.hk/eng/public/content2_8a.htm.
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Appendix A List of Offices of Licensing Authority and Related Departments

Offices

Address (Email Address)

Tel No.

Fax line

Food and Environmental Hygiene Department

Hong Kong & Islands Licensing Office (LO) Licence Issuing Office (LIO) 8/F, Lockhart Road Municipal Services Building, 225 Hennessy Road, Wan Chai, Hong Kong ([email protected]) 4/F, Pei Ho Street Municipal Services Building, 333 Ki Lung Street, Sham Shui Po, Kowloon ([email protected]) 4/F, Tai Po Complex, 8 Heung Sze Wui Street, Tai Po, New Territories ([email protected]) 4/F, Pei Ho Street Municipal Services Building, 333 Ki Lung Street, Sham Shui Po, Kowloon (LO) 2879 5738 (LO) 2879 5729 (LIO) 2879 5380 2507 2964

Kowloon Licensing Office (LO) Licence Issuing Office (LIO)

(LO) 2729 1632 (LO) 2729 1347 (LIO) 2729 1964

3146 5319

New Territories Licensing Office (LO) Licence Issuing Office (LIO)

(LO) 3183 9226 (LO) 3183 9227 (LIO) 3183 9206

2606 3350

Restaurant Licensing Resource Centre

2958 0694

2708 9761

Buildings Department
Licensing Unit 12/F, Pioneer Centre, 750 Nathan Road, Kowloon 2626 1085 (handled by 1823 Call Centre) 2625 0703

Housing Department
Independent Checking Unit 9/F, Lung Cheung Office Block, 138 Lung Cheung Road, Wong Tai Sin, Kowloon 3162 0488 3523 1200

Fire Services Department

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Hong Kong Regional Office

M/F, Sheung Wan Fire Station, 2 Western Fire Services Street, Sheung Wan, Hong Kong ([email protected])

2549 8104

2559 3461

Kowloon West Sub- Regional Office

Room 601, 6/F, Tsim Sha Tsui Fire Station, 333 Canton Road, Kowloon ([email protected])

2302 5339

2302 5314

Kowloon East Sub- Regional Office

Room 403, 4/F, West Wing, Tsim Sha Tsui Fire Station, 333 Canton Road, Kowloon ([email protected])

2302 5310

2722 5256

New Territories Regional Office

Room 402, 4/F, West Wing, Tsim Sha Tsui Fire Station, 333 Canton Road, Kowloon ([email protected])

2302 5373

2443 1411

Ventilation Division

3/F, Fire Services Department Kwai Chung Office Building, No 86 Hing Shing Road, Kwai Chung, New Territories ([email protected])

2718 7567

2382 2495

Dangerous Goods Division

4/F, Fire Services Department Kwai Chung Office Building, No 86 Hing Shing Road, Kwai Chung, New Territories ([email protected])

2417 5757 2417 5768

2413 0873

Electrical and Mechanical Services Department

Electricity Legislation Division 3 Kai Shing Street, Kowloon Bay, Kowloon ([email protected]) Gas Standards Office 3 Kai Shing Street, Kowloon Bay, Kowloon ([email protected]) 1823 2808 3658 2576 5945 1823 2808 3812 2895 4929

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General Legislation Division

3 Kai Shing Street, Kowloon Bay, Kowloon ([email protected])

1823 2808 3867

2577 4901

Environmental Protection Department

Customer Services Hotline Regional Office (East) Kwun Tong, Wong Tai Sin, Sai Kung, & Kowloon City Yau Tsim Mong --5/F, Nam Fung Commercial Centre, 19 Lam Lok Street, Kowloon Bay, Kowloon. 8/F, Cheung Sha Wan Government Offices, 303 Cheung Sha Wan Road, Kowloon 2/F, Chinachem Exchange Square, 1 Hoi Wan Street, Quarry Bay, Hong Kong. 8/F, Tsuen Wan Government Offices, 38 Sai Lau Kok Road, Tsuen Wan, New Territories. 10/F, Sha Tin Government Offices, No.1 Sheung Wo Che Road, Sha Tin, New Territories. 28/F, Southorn Centre, 130 Hennessy Road, Wan Chai, Hong Kong 8/F, Cheung Sha Wan Government Offices, 303 Cheung Sha Wan Road, Kowloon. 33/F, Revenue Tower, 5 Gloucester Road, Wan Chai, Hong Kong 28/F, Southorn Centre, 130 Hennessy Road, Wan Chai, Hong Kong 2838 3111 2755 5518 2838 3111 2756 8588

2402 5200

2402 8272

Regional Office (South)

Hong Kong Island & Islands

2516 1718

2960 1760

Regional Office (West)

Tuen Mun, Tsuen Wan, Kwai Tsing & Sham Shui Po

2417 6116

2411 3073

Regional Office (North)

Yuen Long, Shatin, Tai Po & North District

2158 5757

2685 1133

Compliance Assistance Centre

2838 3111 (Press 5 after selecting the language) 2402 5200

2114 0139

Business Facilitation Office

2402 8272

Revenue Tower Office

2824 3773

Southorn Centre Office

2573 7746

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Appendix B LIST OF APPROVED FOOD ITEMS FOR LIGHT REFRESHMENT RESTAURANTS

Licensed light refreshment restaurants may only prepare and sell one of the following groups of food items for consumption on the premises Group A (1) (2) (3) (4) Noodles / vermicelli in soup with meat, offal, fish or sea food; Wantun and dumplings in soup (also known as shui kau); Boiled vegetables; Tea, coffee, cocoa, any non-alcoholic drink or beverage made by adding water to prepared liquid or powder, and (5) Five self-specified snack items pre-prepared and supplied from approved / licensed sources, ready to eat after warming / reheating by electricity (excluding deep-frying and stir-frying )*. Group B (1) Rice congee with meat, offal, poultry, fish, sea food or frog; (2) Tea, coffee, cocoa, any non-alcoholic drink or beverage made by adding water to prepared liquid or powder; and (3) Five self-specified snack items pre-prepared and supplied from approved /licensed sources, ready to eat after warming / reheating by electricity (excluding deep-frying and stir-frying )*. or Group C (any combination of the following seventeen items) (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) Bread, cakes and biscuits; Toast including French toast; Sandwiches; Hot cakes, pancakes and waffles; Oatmeal porridge and instant cereals; Pastries (baking is not allowed but an electric warmer may be used to keep the pastries warm); Eggs (boiled, poached, fried or scrambled); Ham, bacon, western sausages, tinned meat and tinned fish; Soup (prepared from tinned soup or powdered soup); Macaroni / spaghetti in soup prepared from tinned soup or powdered soup; Tea, coffee, cocoa, any non-alcoholic drink or beverage made by adding water to prepared liquid or powder;
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or

(12) Hot dogs; (13) Cold cuts (from pre-cooked meat and served cold on the premises) and vegetable / fruit salads; (14) Hamburgers (made from ready-to-cook hamburger meat from a licensed food factory or from a lawful source); (15) Jelly, tinned or prepared from jelly powder; (16) Instant noodles / vermicelli in soup from pre-prepared ingredients enclosed in the packet; and (17) Five self-specified snack items pre-prepared and supplied from approved / licensed sources, ready to eat after warming / reheating by electricity (excluding deep-frying and stir-frying )*. or Group D (any combination of the following ten modified items) (1) (2) (3) (4) Bread, cakes and biscuits; Toast excluding French toast; Sandwiches, neither cooked nor fried; Sausage rolls and other pastries containing pre-cooked meat (baking not allowed, but a warming oven may be permitted for warming pre-baked meat pies); Boiled eggs; Tea, coffee, cocoa, any non-alcoholic drink or beverage made by adding water to prepared liquid or powder; Hot dogs; Cold cuts (pre-cooked roast chicken and roast meat to be served cold on the premises); Waffles; and Five self-specified snack items pre-prepared and supplied from approved /licensed sources, ready to eat after warming / reheating by electricity (excluding deep-frying and stir-frying )*. or Group E (any combination of the following seven items) (1) (2) (3) (4) (5) Preparing sweet soup; Double-steamed egg custard; Jelly, tinned or prepared from jelly powder; Soya bean curd flake (pre-prepared only); Tea, coffee, cocoa, any non-alcoholic drink or beverage made by adding water to prepared liquid or powder; (6) Desserts (pre-prepared only); and (7) Five self-specified snack items pre-prepared and supplied from approved /licensed sources, ready to eat after warming/reheating by electricity (excluding deep-frying and stir-frying)*
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(5) (6) (7) (8) (9) (10)

or

Group F** (1) Speciality item (selling one food item); (2) Soup (prepared from tinned soup or powdered soup); (3) Tea, coffee, cocoa, any non-alcoholic drink or beverage made by adding water to prepared liquid or powder; and (4) Five self-specified snack items pre-prepared and supplied from approved / licensed sources, ready to eat after warming / reheating by electricity (excluding deep-frying and stir-frying )*.

Remarks:

* Please refer to Specified Snack List ** Each application is considered on its own merits

From 12 June 2002 onwards, Light Refreshment Restaurant licensee may choose a total of five items either from the following 'Specified Snack List' and/or pre-prepared snack items which are not on the Specified Snack List for sale. However, these pre-prepared snacks must be obtained from source(s) approved or licensed by the Director of Food and Environmental Hygiene and are ready to eat after warming or reheating by electricity (excluding deep-frying and stir-frying) in these restaurants. Approved / licensed sources for pre-prepared snack items include licensed food factories specialized in the manufacturing of such products, supermarkets and licensed fresh provision shops selling quick/deep frozen commodities in the manufacturers/processors original wrappers, packages or containers. If the applicant wants to sell pre-prepared snacks from the specified snack-list and/or not from the specified snack-list, he may fill in the appropriate part at paragraph (d) of Annex II to the Application for Food Business Licence at Appendix D and return it to the respective Licensing Office for processing.

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*Specified Snack List

(Chinese Snack)
Item Name of Snack Item No. 1 Lo shui duck gizzard 2 3 4 5 6 7 8 9 Item Name of Snack Item No. 24 Deep fried savoury triangle Lo shui chicken gizzard 25 Shrimp dumpling Lo shui sliced beef 26 Steamed beef ball Lo shui chicken wing 27 Chicken with Chinese ham and maw Boiled egg in tea 28 Chicken claw Spring roll Steamed meat bun Steamed bread Sesame seed cake 29 30 31 32 Siu mai Steamed sparerib Pickled chicken claw Chicken claws in black bean sauce 33 Pan-fried chicken wing 34 Fish ball 35 Beef ball Item Name of Snack Item No. 47 Red bean glutinous rice ball 48 Sesame paste bun 49 Red bean bun 50 Leaf lard bun 51 Egg-yolk and cream bun 52 Soya bean curd flake 53 Twisted doughnut 54 Ox tongue crisp 55 Sesame cookie 56 Spicy doughnut 57 Shrimp ricesheet roll 58 Vegetarian ricesheet roll 59 Barbecued meat ricesheet roll 60 Beef ricesheet roll 61 Shui Kau

10 Green onion coil 11 Vegetarian lo mei 12 Snow ball 13 Red bean pudding 14 Split peas pudding 15 Coconut milk pudding 16 Multi layers cake 17 18 19 20 21 Turnip pudding Taro pudding Jelly fish Deep fried taro pastry Steamed rice dumpling

36 Pork ball with minced mushroom 37 Cuttlefish ball 38 Glutinous rice with salted pork 39 Rice dumpling with lye 40 41 42 43 44 45 46

22 Mini steamed rice dumpling 23 Glutinous rice roll

62 Steamed dumpling in Chiu Chow Style Barbecued meat bun 63 Fish dumpling Vegetable meat bun 64 Soup Beef bun 65 Dumpling Steamed bread roll 66 Chive dumpling Stuffed dumpling in green 67 Fresh soyabean sheet wrapping roll Sweetened dough 68 Dried soyabean sheet roll Sesame paste glutinous 69 Seasame roll rice ball 70 Pre-cooked rice dumpling

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(Non-Chinese Snack) Item Name of Snack Item No. 1 Sweet coconut bread 2 Pineapple bun 3 Dinner bun 4 Mango pudding 5 Sago pudding 6 7 8 9 Fruit pudding Butter puff Cheese cake French bread

Item No. 19 20 21 22 23

Name of Snack Item

Item No. Brochette of chicken 37 Barbecued mackerel pike 38 Pineapple and sausage 39 Raisin muffin 40 Corn beef croissant 41 42 43 44 45 46

Name of Snack Item Vegetable salad Curry Kok (Samosa) French fries Smoked salmon Frozen (cooked) shrimp meat Frozen (cooked) crab meat Chicken nuggets Mixed Vegetable in Beef Roll Stir Fried Mixed Mushroom in Olive Oil Juicy Beef Salad

24 Ham and cheese croissant 25 Egg and tomato sandwich 26 Beef sandwich 27 Ham sandwich 28 Ham and cheese sandwich 29 Pizza (single-flavoured topping) 30 Jelly 31 32 33 34 35 36 Chicken pie Pancake Waffle Toast Egg tart Toasted bread with cheese and cream

10 Baked potato (single filling) 11 Boiled egg 12 Waffle with butter and syrup 13 Goose liver roll 14 Duck meat roll 15 Sausage roll 16 Brochette of pork 17 Hot dog 18 Brochette of beef

47 Cold Noodles with Sesame Dressing 48 Crab Roe and Mango Salad 49 Frozen Omelet

* Applicants may browse the website of FEHD: http://www.fehd.gov.hk/english/licensing/guide.html, for

an updated Specified Snack List.

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Appendix C IMPORTANT POINTS TO NOTE WHEN CHOOSING SHOP PREMISES FOR OPERATING FOOD BUSINESS When choosing a shop premises, the applicant must ensure that operating food business at the subject shop premises is in compliance with the requirements imposed under the legislation administered by the FEHD and other Government departments as well as the relevant Authorities. Applicants are therefore strongly advised to check the following documents in advance: 1. the Government Lease, 2. the Occupation Permit of the building, and 3. the relevant statutory plan and the Notes attached to the plan. The relevant information and documents may be obtained from the following Government department offices: 1. Land Registry Central Search Office Address: 19/F, Queensway Government Offices, 66 Queensway, Hong Kong Tel. No.: 2867 2871 A fee will be charged for providing copies of Government Lease and Occupation Permit (if registered in the Land Registry) of the building Buildings Department Building Information Centre Address: 13/F, Pioneer Centre, 750 Nathan Road, Mong Kok, Kowloon Tel. No.: 2626 1207 A fee will be charged on applying for certified true copy of Occupation Permit of the building Planning Department Planning Enquiry Counters Address: 17/F, North Point Government Offices, 333 Java Road, North Point, Hong Kong or 14/F, Sha Tin Government Offices, No.1, Sheung Wo Che Road, Sha Tin, New Territories Tel. No.: 2231 5000 Free enquiry service is provided on whether the use of premises as restaurant requires planning permission according to the relevant statutory plan and the Notes attached to the plan The relevant statutory plan and the Notes attached to the plan can be browsed at Statutory Planning Portal www.ozp.tpb.gov.hk A copy of the statutory plan and the Notes attached to the plan can be obtained, on payment of the prescribed fee, from the Map Publications Centre of Lands Department at 23/F, North Point Government Offices, 333 Java Road, Hong Kong (Tel. No.: 2231 3187) or G/F, 382 Nathan Road, Kowloon (Tel. No.: 2780 0981).

2.

3.

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Appendix D

APPLICATION FOR FOOD BUSINESS LICENCE

ToAssistant Secretary, Licensing Office I intend to apply for a General Restaurant Licence Light Refreshment Restaurant Licence Marine Restaurant Licence () (Please choose only one item on the right) Bakery Licence Cold Store Licence Factory Canteen Licence Food Factory Licence Fresh Provision Shop Licence Frozen Confection Factory Licence Milk Factory Licence Siu Mei and Lo Mei Shop Licence Particulars of Application (138)

(If application is made in the name of a corporation, you only need to complete items 1, 3 and 8 onwards and the Appendix.)
(1) * Name of applicant/corporation* () (Chinese) () (English in BLOCK letters) (*) (Mr./Ms.*)

(2) (3)

* Hong Kong Identity Card/Passport* No. Correspondence address

(4) *

Tel. No.
Please delete where appropriate.

Fax No.
Please tick the appropriate box(es).

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(5)

Name of contact person

() (Chinese) () (English in BLOCK letters)

(*) (Mr./Ms.*)

(6)

Tel. No. Address of premises under application Flat/Rm/Shop Building Estate/Village No. and Name of Road/Street

Fax No.

(7)

Floor

Block

(if more than one road/street is involved, please specify)

District () Lot Number (if any) * HK/Kln/NT* (8) (a) () Shop sign of the proposed business (if any) () (Chinese) () (English) (b) : __________________________ Size of the proposed shop m2 (9) Type(s) of heating equipment and fuel intended to be used Electricity Town Gas Liquefied Petroleum Gas from Central Liquefied Petroleum Gas from Cylinder Chamber Supply Diesel Oil Kerosene Others, please specify *
Please delete where appropriate. Please tick the appropriate box(es).

FEHB 94 (12/2011)

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(10) Air-conditioning system intended to be installed Type

Country of manufacture

(11) Other licences intended to be applied Provisional Licence Liquor Licence (For General/Light Refreshment Restaurant Licence applications only and separate application form is required) (12) () Enclosed (see Notice to Applicant) copies of identical proposed layout plans copies of identical proposed ventilating system layout plans (13) Additional information to be provided (I) General Restaurant/Factory Canteen Licence application (see Annex I) (II) Light Refreshment Restaurant Licence application (see Annex II) (III) Food Factory/Fresh Provision Shop/Siu Mei and Lo Mei Shop Licence application (see Annex III) (FEHB 197) () Application for Outside Seating Accommodation (OSA) (FEHB 197) (Applicable to Restaurant Licence application only ) (14) Water meter number/Water account number () (NOT applicable to Cold Store, Fresh Provision Shop and Siu Mei and Lo Mei Shop Licence applications)

Please tick the appropriate box(es).

FEHB 94 (12/2011)

73

(15) I understand that it is my responsibility to ensure that operating food business at the shop premises under application for a food business licence is in compliance with the requirements imposed under the legislation administered by the Food and Environmental Hygiene Department and other Government departments as well as the relevant Authorities, including the Government lease and the statutory plan . I will consult my professional adviser(s), if necessary, on the technical interpretation of the Government lease or the statutory plan .
Statutory plan refers to plan prepared and published by the Town Planning Board under the Town Planning Ordinance.

(16) * I would use Chinese/English* for my future correspondence.

/ Signature of applicant

() Date (dd/mm/yyyy)

: Note:

A copy of the Notice to Applicant is enclosed for your reference.

Please delete where appropriate.

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Appendix

APPLICATION FOR FOOD BUSINESS LICENCE

( ) (TO BE ISSUED IN THE NAME OF A CORPORATION ) To : Assistant Secretary, Licensing Office I intend to apply for and on behalf of the corporation mentioned below General Restaurant Licence Light Refreshment Restaurant Licence Marine Restaurant Licence Bakery Licence () (Please choose only one item on the right) Cold Store Licence Factory Canteen Licence Food Factory Licence Fresh Provision Shop Licence Frozen Confection Factory Licence Milk Factory Licence Siu Mei and Lo Mei Shop Licence Address of premises under application Flat/Rm/Shop Building Estate/Village No. and Name of Road/Street Floor Block

(if more than one road/street is involved, please specify)

District () Lot Number (if any) * HK/Kln/NT* *
Please delete where appropriate. Please tick the appropriate box(es).

FEHB 94 (12/2011)

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() (A) Particulars of the Corporation (1) Name of corporation () (Chinese) () (English) (2) Company Registration No. Address of registered office Tel. No.

(3)

(4)

Name of managing director

() (Chinese) () (English in BLOCK letters)

(*) (Mr./Ms.*)

(5)

Residential address

(6)

Tel. No.

Please delete where appropriate.

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() (B) Particulars of the Authorized Person (1) Name of authorized person () (Chinese) () (English in BLOCK letters) (2) /* Hong Kong Identity Card/Passport* No. Position of the authorized person in the corporation Residential address (*) (Mr./Ms.*)

(3) (4)

(5)

Tel. No. Name of contact person () (Chinese)

Fax No. (*) (Mr./Ms.*)

(6)

() (English in BLOCK letters) (7) Tel. No. Fax No.

/ / () Date (dd/mm/yyyy)

Signature of authorized person () (for and on behalf of the applying corporation)

Company chop *
Please delete where appropriate.

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 NOTICE TO APPLICANT (1) For application in the name of a corporation, the following documents should be submitted to this department, otherwise this department is unable to process the application. (a) (32) a copy of Certificate of Incorporation under the Companies Ordinance (Cap. 32) certified as true copy by the Registrar of Companies; or any other document to establish the legal entity of the corporation; a copy of Notice of Situation of the Registered Office certified as true copy by the Registrar of Companies; ( ) a copy of the latest Annual Return certified as true copy by the Registrar of Companies (For new company in the year of its incorporation, please submit a copy of Incorporation Form certified as true copy by the Registrar of Companies.); a resolution in writing passed by the Board of Directors to authorize a person to act on behalf of the corporation to deal with licensing matters with the licensing authority; Notice of Acceptance of the Authorization signed by the authorized person; a copy of the Memorandum and Articles of Association of the corporation; and a copy of Business Registration Certificate for the corporation.

(b)

(c)

(d)

(e) (f) (g)

(2)

The application must be accompanied by 3 identical hard copies of proposed layout plans of the premises, otherwise this department is unable to process the application except that : (a) For application for a Factory Canteen Licence, 4 identical hard copies of proposed layout plans are required; and (b) () For application for a Food Factory (Meat Roasting) Licence, 5 identical hard copies of proposed layout plans are required. 1:100 All the above proposed layout plans must be drawn in metric unit and in scale commonly used of not less than 1:100.

(3)

Whenever there are changes to the submitted plans for the application, the applicant is required to highlight any proposed changes on the revised plans with colour pens and simple descriptions before making submission to this department for consideration and referral to other departments for processing. Revised plans not in compliance with this requirement will be rejected.

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(4)

D() D() If the submission of Certificate of Compliance D (Ventilation Requirements) is a requirement to be complied with before a Provisional Licence can be issued, the applicant is required to submit 3 copies of ventilating system layout plans, drawn as nearly as possible to scale, showing the final layout of the ventilating system installed in the premises together with the Certificate of Compliance D (Ventilation Requirements). ( 123 ) 3 ) ( (FEHB 190 FEHB 191) () Except for food premises in Government properties or Housing Authority properties, certification made by recognised professional(s) (i.e. authorized persons/structural engineers registered under Section 3 of the Buildings Ordinance (Cap. 123)) certifying that the food business premises are free of unauthorized building works shall be submitted to the Food and Environmental Hygiene Department in prescribed form(s) (FEHB 190 or FEHB 191) as in accordance with the corresponding guidelines, where appropriate, listed as follows : - Certification of Food Business Premises Free of Unauthorized Building Works - Guidelines for Authorized Persons and Registered Structural Engineers issued by the Director of Buildings - Certification of Food Business Premises Free of Unauthorized Building Works in respect of New Territories Exempted Houses - Guideline for Authorized Persons and Registered Structural Engineers issued by the Director of Lands - ( Certification of Food Business Premises Free of Unauthorized Building Works - Guidelines for Authorized Persons and Registered Structural Engineers (applicable to the properties divested to The Link Management Limited) issued by the Independent Checking Unit of Housing Department (FEHB 192) Except for food business premises in Government properties, Housing Authoritys properties or the properties divested to The Link Management Limited, a declaration (FEHB 192) declaring that the operation of the food business at the premises under application is in compliance with Government lease conditions shall be submitted to the Food and Environmental Hygiene Department, otherwise this department is unable to process the application. ()()() When choosing a shop premises, the applicant must ensure that operating food business at the subject shop premises is in compliance with the requirements imposed under the legislation administered by the Food and Environmental Hygiene Department and other Government departments as well as the relevant Authorities. Applicants are therefore strongly advised to check well in advance the following documents; (1) the Government Lease, (2) the Occupation Permit of the building, and (3) statutory plan. Relevant information and documents may be obtained from the following Government department offices:
79

(5)

(6)

(7)

FEHB 94 (12/2011)

 66 19 2867 2871 ( )

Land Registry Central Search Office Address: 19/F, Queensway Government Offices, 66 Queensway, Hong Kong Enquiry No.: 2867 2871 A fee will be charged for providing copies of Government Lease and Occupation Permit (if registered in the Land Registry) of the building

750 13

Buildings Department Building Information Centre Address: 13/F, Pioneer Centre, 750 Nathan Road, Mong Kok, Kowloon. 2626 1207 Enquiry No.: 2626 1207 A fee will be charged on applying for certified true copy of Occupation Permit of the building Planning Department Planning Enquiry Counters Address: 17/F, North Point Government Offices, 333 Java Road, North Point, Hong Kong or 14/F, Sha Tin Government Offices, 1, Sheung Wo Che Road, Sha Tin, New Territories Enquiry No.: 2231 5000 Free enquiry service is provided on whether the use of premises requires planning permission according to the relevant statutory plan and the Notes attached to the plan The relevant statutory plan and the Notes attached to the plan can be browsed at Statutory Planning Portal www.ozp.tpb.gov.hk A copy of the statutory plan and the Notes attached to the plan can be obtained, on payment of the prescribed fee, from the Map Publications Centre of Lands Department at : 23/F, North Point Government Offices, 333 Java Road, Hong Kong (Tel. No. : 2231 3187) or G/F, 382 Nathan Road, Kowloon (Tel. No. : 2780 0981)

333 17 1 14

2231 5000

www.ozp.tpb.gov.hk 333 23 ( 2231 3187) 382 (2780 0981)

(8)

(5)(7) (i) () (ii) (iii) http://www.fehd.gov.hk/tc_chi/licensing/guide.html ((12)) For paragraphs (5) to (7) above, applicant should read A Guide to Applicants/Licensees on Procedures of Applying for Issue and Transfer of Food Business Licences on (i) Certification of Free of Unauthorized Building Works (UBW) (ii) Compliance with Government Lease Conditions (iii) Compliance with Statutory Plan Restrictions. Relevant information is uploaded to the website of
80

FEHB 94 (12/2011)

this Department at http://www.fehd.gov.hk/english/licensing/guide.html. In addition, the Guide is also available at the Licensing Offices or District Environmental Hygiene Offices of this department (see paragraph (12) below). (9) If the premises under application for Provisional/Full Licence are already covered by a valid food business licence/permit, the licence will not be issued until and unless the existing licence/permit has been cancelled. 6 12 ( ) The maximum period of time allowed for the applicant to comply with all licensing requirements is 6 months after the expiry of the Provisional Licence or 12 months after issue of the letter of requirements for a Full Licence in the case where application for a Full Licence only is made or a Provisional Licence is not issued, unless the delay in meeting the licensing requirements is due to factors beyond the applicants reasonable control. The application for food business licence will be deemed withdrawn if the applicant fails to comply with all licensing requirements after the above period of time. (132)125(8) 125(9)14 Pursuant to Section 125(8) of the Public Health and Municipal Services Ordinance (Cap.132), the Director of Food and Environmental Hygiene shall inform you in writing of any decision made to reject your application for the grant or renewal of licence, permit or registration. If you are dissatisfied with the decision made by the Director, you may within 14 days after the service on you of the notice declaring the decision appeal to the Licensing Appeals Board in accordance with Section 125(9) of the Ordinance.

(10)

(11)

(12) 225 8 2879 5729 333 4 2729 1632 8 4 3183 9226

FEHB 94 (12/2011)

Licensing Offices Hong Kong & Islands Assistant Secretary, Licensing Office Hong Kong & Islands Licensing Office, 8/F, Lockhart Road Municipal Services Building 225 Hennessy Road, Wan Chai, Hong Kong. Tel. No.: 2879 5729 Kowloon Assistant Secretary, Licensing Office Kowloon Licensing Office, 4/F, Pei Ho Street Municipal Services Building, 333 Ki Lung Street, Sham Shui Po, Kowloon. Tel. No.: 2729 1632 New Territories Assistant Secretary, Licensing Office New Territories Licensing Office, 4/F, Tai Po Complex, 8 Heung Sze Wui Street, Tai Po, New Territories. Tel. No.: 3183 9226
81

 34510 2545 0506 2851 7653

District Environmental Hygiene Offices Hong Kong & Islands Central/Western District Environmental Hygiene Office 10/F, Sheung Wan Municipal Services Building, 345 Queens Road Central, Hong Kong Tel. No.: 2545 0506 Fax No.: 2851 7653 Eastern District Environmental Hygiene Office 3/F, Quarry Bay Municipal Services Building, 38 Quarry Bay Street, Hong Kong Tel. No.: 3103 7041 Fax No.: 2565 8203 Southern District Environmental Hygiene Office 4/F, Aberdeen Municipal Services Building, 203 Aberdeen Main Road, Hong Kong Tel. No.: 2903 0411 Fax No.: 2873 1608 Wanchai District Environmental Hygiene Office 7/F, Lockhart Road Municipal Services Building, 225 Hennessy Road, Wanchai, Hong Kong Tel. No.: 2879 5760 Fax No.: 2519 6884 Islands District Environmental Hygiene Office 6/F, Harbour Building, 38 Pier Road, Central, Hong Kong Tel. No.: 2852 3205 Fax No.: 2545 2964

383 3103 7041 2565 8203

2034 2903 0411 2873 1608

2257 2879 5760 2519 6884

386 2852 3205 2545 2964

FEHB 94 (12/2011)

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 1653 4 2715 4608 2761 0718

Kowloon Kowloon City District Environmental Hygiene Office 3/F & 4/F, To Kwa Wan Market and Government Offices, 165 Ma Tau Wai Road, Kowloon Tel. No.: 2715 4608 Fax No.: 2761 0718 Kwun Tong District Environmental Hygiene Office Level 7, Shui Wo Street Municipal Services Building, 9 Shui Wo Street, Kwun Tong, Kowloon Tel. No.: 3102 7373 Fax No.: 2343 6734

97 3102 7373 2343 6734

123A6 7 2749 3626 2391 5572

Mong Kok District Environmental Hygiene Office 6/F & 7/F, Fa Yuen Street Municipal Services Building, 123A Fa Yuen Street, Mong Kok, Kowloon Tel. No.: 2749 3626 Fax No.: 2391 5572 Sham Shui Po District Environmental Hygiene Office 8/F-10/F, Un Chau Street Municipal Services Building, 59-63 Un Chau Street, Sham Shui Po, Kowloon Tel. No.: 2748 6934 Fax No.: 2748 6937 Wong Tai Sin District Environmental Hygiene Office 3/F, Tai Shing Street Market Building, 121 Choi Hung Road, Wong Tai Sin, Kowloon Tel. No.: 2997 9003 Fax No.: 2351 5710 Yau Tsim District Environmental Hygiene Office 3/F & 4/F, Kwun Chung Municipal Services Building, 17 Bowring Street, Yau Ma Tei, Kowloon Tel. No.: 2302 1301 Fax No.: 2735 5955

59-63 810 2748 6934 2748 6937

1213 2997 9003 2351 5710

173 4 2302 1301 2735 5955

FEHB 94 (12/2011)

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 1381 121201-12071220-1221 2634 0136 2634 0442

New Territories Sha Tin District Environmental Hygiene Office Unit 1201-1207, 1220-1221, 12/F, Tower 1, Grand Central Plaza, 138 Rural Committee Road, Sha Tin, New Territories Tel. No.: 2634 0136 Fax No.: 2634 0442 Tai Po District Environmental Hygiene Office 3/F, Tai Po Complex, 8 Heung Sze Wui Street, Tai Po, New Territories Tel. No.: 3183 9119 Fax No.: 2650 1171 North District Environmental Hygiene Office 4/F, Shek Wu Hui Municipal Services Building, 13 Chi Cheong Road, Sheung Shui, New Territories Tel. No.: 2679 2812 Fax No.: 2679 5695 Sai Kung District Environmental Hygiene Office 8/F, Sai Kung Tseung Kwan O Government Complex, 38 Pui Shing Road, Tseung Kwan O, New Territories Tel. No.: 3740 5100 Fax No.: 2792 9937

83 3183 9119 2650 1171

134 2679 2812 2679 5695

38 8 3740 5100 2792 9937

166-1749 2420 9204 2480 4023

Kwai Tsing District Environmental Hygiene Office 9/F, Kwai Hing Government Offices Building., 166-174 Hing Fong Road, Kwai Chung, New Territories Tel. No.: 2420 9204 Fax No.: 2480 4023 Tsuen Wan District Environmental Hygiene Office 3/F, Yeung Uk Road Municipal Services Building, 45 Yeung Uk Road, Tsuen Wan, New Territories Tel. No.: 2212 9735 Fax No.: 2414 8809 Tuen Mun District Environmental Hygiene Office 1/F & 3/F, Tuen Mun Government Offices Building, 1 Tuen Hi Road, Tuen Mun, New Territories Tel. No.: 2451 3113 Fax No.: 2452 6559 Yuen Long District Environmental Hygiene Office 2/F-5/F, Yuen Long Government Offices, 2 Kiu Lok Square, Yuen Long, New Territories Tel. No.: 2920 7605 Fax No.: 2477 5099

453 2212 9735 2414 8809

113 2451 3113 2452 6559

225 2920 7605 2477 5099

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I
Annex I For General Restaurant Licence and Factory Canteen Licence application only (a) Type of business

Chinese style restaurant Western style restaurant

Fast food restaurant

Others, please specify (b) Items of restricted food intended to be sold in the premises Non-bottled drinks prepared by diluting drink mixes/fruit juices with water on the premises Fresh fruit juices extracted on the premises Non-bottled drinks in pressurised containers by means of a manual dispensing machine Chinese herb tea Milk and milk beverages Frozen confection sold by the scoop () Frozen confection (soft ice-cream) Frozen confection in manufacturers cups and wrappers Leung fan Cut fruit Preserved meat/ducks/Chinese sausages Siu mei and lo mei Sashimi

Sushi Oyster to be eaten in raw state Meat to be eaten in raw state Imported cooked meat/dried meat /meat products Imported intestine Imported pies and sausages Shell fish

() Food sold by vending machine (Name of food/drink to be specified on the licence) (c) Services/facilities to be provided () Take-away food service at same factory building (Applicable to Factory Canteen Licence application) Dancing facilities (Not applicable to Factory Canteen Licence application)
FEHB 94 (12/2011) Please tick the appropriate box(es).

85

II Annex II For Light Refreshment Restaurant Licence application only (a) Groups of food items to be provided (Only one group can be chosen) ( http://www.fehd.gov.hk/tc_chi/licensing/guide.html ) (Regarding the categorisation of food items for Light Refreshment Restaurants, please browse the website http://www.fehd.gov.hk/english/licensing/guide.html or refer to A Guide to Application for Restaurant Licences.) Group A Group B Group C (b) Dancing facilities will be provided Items of restricted food intended to be sold in the premises Non-bottled drinks prepared by diluting drink mixes/fruit juices with water on the premises Fresh fruit juices extracted on the premises Non-bottled drinks in pressurised containers by means of a manual dispensing machine Milk and milk beverages Frozen confection sold by the scoop () Frozen confection (soft ice-cream) Frozen confection in manufacturers cups and wrappers Cut fruit Items below are supplied from source acceptable by the Department Sashimi Sushi Group D Group E Group F

(c)

Chinese herb tea Leung fan Imported cooked meat/dried meat /meat products Imported intestine Imported pies and sausages

Please tick the appropriate box(es).

FEHB 94 (12/2011)

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(d)

( http://www.fehd.gov.hk/tc_chi/licensing/guide.html ) 5 self-specified snack items to be provided (please browse the website http://www.fehd.gov.hk/english/licensing/guide.html or refer to A Guide to Application for Restaurant Licences) I wish to sell the following pre-prepared snack items from the Specified Snack List Item no. Name of snack item(s) Obtained from

I wish to sell the following pre-prepared snack items which are not on the Specified Snack List Item no. Name of snack item(s) Obtained from

(e)

For Group F Speciality item (selling one food item) applicants, please describe food preparation process in restaurant Name of speciality item Description of food preparation process in restaurant

Please tick the appropriate box(es).

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 III Annex III For Food Factory Licence application only

(a)
Type of food intended to be prepared

( ) Manufacture of flour products (noodles/rice noodles/ vermicelli/macaroni/bean threads etc.) Roasting of meat/pig or poultry Manufacture of fish balls/shrimp balls/meat balls Manufacture of distilled water/bottling of water

() Processing of food (preserved pig knuckles/animal offals etc.) Manufacture of sauces Manufacture of seasoning Manufacture/refining of sugar

Manufacture of sashimi/sushi
Preparation of Oyster to be eaten in raw state Preparation of meat to be eaten in raw state Fast food

Manufacture of dried/preserved meat/sausages/ham / Manufacture of canned/bottled food/drinks or food/drinks by other means of packaging
Manufacture of bean curd/soya bean juice/fermented bean/taro curd Manufacture/wrapping of confectionery Manufacture of Chinese pudding/Dim Sum

Manufacture of edible oil

Manufacture of flour Supply of lunch boxes Others, please specify

Manufacture of shrimp slices

Please tick the appropriate box(es).

FEHB 94 (12/2011)

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(b)

Items of restricted food intended to be sold in the premises

Non-bottled drinks prepared by diluting drink mixes/fruit juices with water on the premises Non-bottled drinks in pressurized containers by means of a manual dispensing machine Fresh fruit juices extracted on the premises Cut fruit Milk and milk beverages Frozen confection sold by the scoop Frozen confection in manufacturers cups and wrappers Leung fan Imported pies and sausages Sashimi Sushi Chinese herb tea Oyster to be eaten in raw state Meat to be eaten in raw state Imported cooked meat/dried meat /meat products Imported intestine Shell fish

Please tick the appropriate box(es).

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 For Fresh Provision Shop Licence application only

Fresh commodities Fresh beef Fresh pork Fresh mutton Fresh fish Fresh poultry carcass excluding water bird carcass Fresh water bird carcass Fresh reptiles Fresh snake meat Live commodities Live fish ( marine ) fresh water

Chilled commodities Imported chilled beef Imported chilled pork Imported chilled mutton Imported chilled fish Imported chilled chicken Chilled reptiles Prepackaged imported chilled beef Prepackaged imported chilled pork Prepackaged imported chilled mutton Chilled fish Chilled poultry ( duck ) goose

Frozen commodities Frozen beef Frozen pork

Live poultry and fresh poultry carcass but excluding live water birds and live quails Live quails and fresh quail carcass Live reptiles Live snake and fresh snake meat

Frozen mutton Frozen fish Frozen poultry Frozen reptiles ( chicken duck ) goose

Please tick the appropriate box(es).

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 Others Frozen confection in manufacturers cups and wrappers Frozen confection sold by the scoop Imported cooked meat/meat products Shell fish Sashimi Sushi

Cut fruit Fresh fruit juices extracted on the premises Fresh/frozen game Milk and milk beverages Non-bottled drinks in pressurised containers by means of a manual dispensing machine Non-bottled drinks prepared by diluting drink mixes/fruit juices with water on the premises

For Siu Mei and Lo Mei Shop Licence application only Source of Supply

Please tick the appropriate box(es).

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 Collection of Personal Data in Connection with Application for Food Business and Other Trade Licences [()] (In accordance with the Personal Data (Privacy) Ordinance) Statement of Purpose 1. Purposes of Collection The personal data provided by means of this form will be used by the Licensing Authority for (a) carrying out activities relating to the applications for the grant/transfer/renewal of food business and other trade licences/permits made to the Licensing Authority; carrying out activities relating to the applications for the grant/transfer/renewal of liquor licences and club liquor licences made to the Licensing Authority. These may include posting of public notices in such manner as determined by the Liquor Licensing Board and setting out the particulars of the application for public consultation; and facilitating communication among staff of the Licensing Authority, other Government departments and yourself concerning the cooperation of your food business or trade in compliance with the relevant laws and regulations.

(b)

(c)

The provision of personal data by means of this form is voluntary. However, if you do not provide sufficient information, the Licensing Authority may not be able to process your application for licences. 2. Class of Transferees 1 (612)(463) The personal data which you have provided by means of this form may be disclosed to other Government departments and agencies in pursuance of the purposes mentioned in paragraph 1 above. The personal data may also be disclosed to the Centre for Food Safety (CFS) of this department and other Government departments for law enforcement purposes, amongst which the CFS will use such data for the enforcement of the Food Safety Ordinance (Cap. 612) and Drainage Services Department for the enforcement of the Sewage Services Ordinance (Cap. 463) and its subsidiary legislations. According to the Sewage Services Ordinance, the operators of the restaurant and food manufacturing trades are required to pay Trade Effluent Surcharge for their trade effluent discharged.

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3.

Access to Personal Data () 18 22 1 6 You have a right to request access to and correction of the personal data provided in accordance with Sections 18 and 22 and Principle 6 of Schedule 1 of the Personal Data (Privacy) Ordinance. Your right of access includes the right to obtain a copy of your personal data which you have provided by means of this form. A fee may be imposed for complying with a data access request.

4.

Enquiries Enquiries concerning the application for licence, including the personal data collected by means of this form, should be addressed to the officer in charge of the below Licensing Offices.

225 8 2879 5712

Hong Kong & Islands

Assistant Secretary, Licensing Office Hong Kong & Islands Licensing Office, 8/F, Lockhart Road Municipal Services Building, 225 Hennessy Road, Wan Chai, Hong Kong Tel. No.: 2879 5712

333 4 2729 1293

Kowloon
Assistant Secretary, Licensing Office Kowloon Licensing Office, 4/F, Pei Ho Street Municipal Services Building, 333 Ki Lung Street, Sham Shui Po, Kowloon Tel. No.: 2729 1293

8 4 3183 9234

New Territories
Assistant Secretary, Licensing Office New Territories Licensing Office, 4/F, Tai Po Complex, 8 Heung Sze Wui Street, Tai Po, New Territories Tel. No.: 3183 9234

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Appendix E

DECLARATION
(A) (B) Date Personal particulars of person making the declaration
() (If application is made in the name of a corporation, please fill in particulars of the authorised person.)

Name * Hong Kong Identity Card/Passport *No. Residential address * Type of food business licence under application for issue/transfer* * Address of premises under application for issue/transfer* of food business licence Declaration *(
()

Age/Sex Tel. No.

(C)

(D)

(E)

)((D)

)(
()

) I declare that the operation of (

(type of food business)

) at the shop premises (see )

(type of food business licence)

item (D) above) now under application for issue/transfer* of a ( licence is in compliance with the Government lease conditions.

( )* Signature of applicant/authorised person (corporation as applicant)/prospective licensee* making declaration

FEHB 192 (7/2010)

- 94 -

(F)

Remark * * * * Director of Food and Environmental Hygiene will refuse the issue/transfer* of the food business licence unless the food premises are in compliance with government lease conditions. In case of the false declaration given concerning the compliance with the government lease conditions for the purpose of obtaining the grant on issue/transfer* of a licence, the licence may be cancelled.

* Please delete where appropriate.

FEHB 192 (7/2010)

- 95 -

Appendix F SAMPLES OF LAYOUT PLANS

1. 2. 3.

Unauthorized Building Works (Annex I) Chinese Restaurant (Annex II) Western Restaurant (Annex III)

- 96 -

Appendix F (Annex I) SAMPLE OF PLAN INDICATING UNAUTHORIZED BUILDING WORKS

- 97 -

Appendix F (Annex II)

SAMPLE OF CHINESE RESTAURANT LAYOUT PLAN

- 98 -

SAMPLE OF CHINESE RESTAURANT LAYOUT PLAN CALCULATION SHEET

CALCULATION GROSS FLOOR AREA = G1 + G2 + G3 + G4

TOTAL FOOD PREPARATION AREA = K1 + K2 + F1 + F2 + F3 + F4

SEATING AREA = S1 + S2 + S3 + S4

SANITARY FITMENTS CALCULATION SEATING AREA = 23.64 sq.m.

CUSTOMERS =

23.64 1.5

= 16 No.

CUSTOMERS RATIO = 8 MALE + 8 FEMALE

- 99 -

Appendix F (Annex III)

SAMPLE OF WESTERN RESTAURANT LAYOUT PLAN

- 100 -

SAMPLE OF WESTERN RESTAURANT LAYOUT PLAN CALCULATION SHEET

CALCULATION

GROSS FLOOR AREA =G TOTAL FOOD PREPARATION AREA = K1 + K2 + K3 + K4 + B1 + B2 + B3 + B4 R1 SEATING AREA = S1 + S2 + S3 + S4 - 2X - Y

SANITARY FITMENTS CALCULATION SEATING AREA = 124.37 sq.m.

CUSTOMERS =

124.37 1.5

= 83 No.

CUSTOMERS RATIO = 42 MALE + 41 FEMALE

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Appendix G Fire Safety Requirements of Ventilating System for Scheduled Premises* * 1. Application These requirements shall apply to every ventilating system of the scheduled premises, which include restaurants, dancing establishments, cinemas, theatres, funeral parlours and factory canteens. : 2. (a) The Requirements No air intake for the ventilating system shall be sited in any place which in the opinion of the Director of Fire Services constitutes a fire hazard. The opening of every air intake shall be fitted with a screen constructed of corrosion-resistant material having a mesh not greater than 12mm. 12 Every duct shall be wholly constructed of non-combustible material having a strength and durability similar to that of galvanized sheet iron or steel. Every duct shall, at the point where it passes through any floor, wall or ceiling, be fitted with a damper which shall be operated by fusible links of a type approved by the Director of Fire Services, and designed to operate up to a temperature of 69 degrees Celsius, and be so constructed or protected as to resist the action of fire for a period not less than the period for which the floor, wall or ceiling through which it passes is designed to resist the action of fire. 69
- 102 -

(b)

(c)

(d)

(e)

No duct shall serve more than one building. Every air filter shall be constructed wholly of non-combustible material, other than steel wool. Every electrostatic filter or precipitator shall be of a type approved by the Director of Fire Services. (List of approved electrostatic filter or precipitator is provided on the FSDs website at:
http://www.hkfsd.gov.hk/home/eng/source/licensing/list_of_acceptable_material_ventilation.pdf )

(f)

(g)

(h)

Electric motors and other apparatus shall not be installed in any air duct or in the air stream of any ventilating system unless they form part of the ventilating system. Electric motors and other apparatus forming part of the ventilating system shall be totally enclosed in a way to exclude dust and dirt; and if they are installed in an air-input duct, shall be of such design that, in the event of overheating, smoke will not be discharged into the air stream. Daily Operation and Maintenance The ventilating system shall be kept in safe and efficient working order at all times. Every damper, filter and precipitator in the ventilating system that embodies the use of ducting or trunking in the premises shall be inspected at intervals not exceeding 12 months by a registered specialist contractor (ventilation works category). ( ) 12

(i)

3. (a)

(b)

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4.

Warning In pursuant to section 13 of the Ventilation of Scheduled Premises Regulation, Cap. 132CE, Laws of Hong Kong, the licensing authority may revoke the licence issued or granted by it in respect of any scheduled premises, either temporarily or permanently, in the event of any contravention of these fire safety requirements. 132CE 13

*Scheduled premises" means any premises of any of the classes of premises specified in the first column of the Schedule 2 of the Public Health and Municipal Services Ordinance, Chapter 132, Laws of Hong Kong. * 132 2 1

Hong Kong Fire Services Department

November 2007 2 0 0 7 11

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Appendix H Note : This is a set of sample requirements and conditions for general information only. It may vary according to the circumstances of individual cases. VENTILATING (AIR-CONDITIONING) SYSTEM STANDARD REQUIREMENTS IMPORTANT Permission must be obtained from the Director of Water Supplies if mains water is used for the purpose of cooling. A Letter of Compliance for Ventilating System installed in Scheduled Premises shall be obtained from the Director of Fire Services. It is the applicants responsibility to seek such permission and to obtain such certificate.

1.

The ventilating system shall comply with section 4 of the Ventilation of Scheduled Premises Regulation, Cap. 132CE. (Particulars as required by this provision are attached at Annex.) (1) Before the grant of approval for the installation, you must provide three copies of a plan, drawn as nearly as possible to scale, showing the final layout of the ventilating system installed in the premises for approval of the Licensing Authority. You must sign on each copy certifying that it is correct. The Licensing Authority will keep two copies and return one to you after endorsement. (2) In addition to the provision of three copies of plan mentioned in (1) above, you are required to provide *one/two sets of final plan for forwarding to the *Director of Fire Services and/or the Building Authority for record.

2.

(Note :

(1)

For the purpose of meeting this requirement, the applicant is strongly advised to assign a registered specialist contractor (ventilation works category) / electrical and mechanical consultant for the plan submission. If any change is to be made to the original plans submitted with the application, you must submit afresh three copies of the amended plans for re-consideration of the Licensing Authority. You should note that the final layout plans in addition to the original plans and any amended plans are required as a result of changes to the original plans submitted with your application.)

(2)

3. 4.

All air-ducts shall be rendered rat-proof. All water from the well for cooling the ventilating system shall be arranged in a close circuit system. All supply pipes conveying well water to the ventilating system shall be painted black. A fresh air inlet sited in the open air and at a height of not less than 2.5m from the ground
- 105 -

5. 6.

level shall be provided to the ventilating system. 7. Any emission of air either above or below the temperature of the external air from a ventilating system shall be arranged to discharge into the open air at a height of not less than 2.5m above ground level and in such a manner as not to be a nuisance. Exhaust duct(s) shall be connected thereto if required by the Licensing Authority. The cooling tower shall be provided with a guard in such a manner as to prevent the splashing of water therefrom. Each air-conditioner shall be fitted with a drain pipe / hose for conveying water dripping from the machine to a position and in such a manner as to prevent nuisances. (Applicable to window type air-conditioners only.) A Letter of Compliance for Ventilating System installed in Scheduled Premises shall be obtained from the Director of Fire Services.

8.

9.

10.

STANDARD CONDITIONS 1. Any emission of air either above or below the temperature of external air from a ventilating system shall be discharged into the open air and in such a manner as not to be a nuisance. The cooling tower shall be satisfactorily maintained in such a manner as to prevent the splashing of water therefrom at all times. Any dripping of water from air-conditioners installed on the premises must be discharged in such a manner as not to be nuisance. (Applicable to window type air-conditioners only). 4. The licensee shall cause the ventilating system that embodies the use of ducting and trunking in the premises to be inspected at intervals not exceeding 12 months by a registered specialist contractor (ventilation works category) in accordance with the Ventilation of Scheduled Premises Regulation (Cap.132 sub. leg.). A copy of the certificate issued to the licensee on whose instructions the inspection was carried out proving that the ventilating system has been inspected by a registered specialist contractor (ventilation works category) shall be submitted to the Director of Food and Environmental Hygiene within 21 days of such inspection.

2.

3.

- 106 -

Appendix H (Annex) Ventilation Section 4 (1) of Scheduled Premises Regulation (Cap. 132CE)

Every ventilating system in any scheduled premises shall comply with the following provisions (a) (b) all moving parts thereof shall be securely fenced; every part thereof shall be accessible for the purposes of inspection, and, in particular (i) the spindle of every fan shall be so sited that its guard may be removed and a tachometer applied thereto; and every air intake and exhaust shall be accessible for the purposes of measurement;

(ii)

(c)

no air intake for the ventilating system shall be sited in any place (i) which constitutes a fire hazard in the opinion of the Director of Fire Services; where waste or rubbish is likely to accumulate; or

(ii)

(iii) where the air is for any reason impure or likely to become impure; (d) the opening of every air intake shall be fitted with a screen constructed of corrosion-resistant material having a mesh not greater than 12 mm; an air intake damper shall be (i) adjusted to a setting approved by the Director of Food and Environmental Hygiene; marked indelibly to indicate the approved setting; and

(e)

(ii)

(iii) secured against interference; (f) no exhaust from the ventilating system shall be sited in any place where it causes, or is likely to cause, annoyance or inconvenience to the public; every duct shall (i) be wholly constructed of non-combustible material having a strength and durability similar to that of galvanized sheet iron or steel; be accessible for the purposes of cleaning throughout its entire length;
- 107 -

(g)

(ii)

(iii) where its size is sufficient to allow any person to enter therein, be fitted with access openings to allow a person to enter the same for the purpose of cleaning, and shall be constructed to bear the weight of any person who has so entered; (iv) be provided with a smooth and impervious internal surface; and (v) where it passes through any floor, wall or ceiling, be fitted with a damper which shall be operated by fusible links of a type approved by the Director of Fire Services, and designed to operate up to a temperature of 69oC, and be so constructed or protected as to resist the action of fire for a period not less than the period for which the floor, wall or ceiling through which it passes is designed to resist the action of fire.

(h) (i)

no duct shall serve more than one building; an air filter shall be (i) constructed wholly of non-combustible material, other than steel wool; of a design approved by the Director of Food and Environmental Hygiene; and

(ii)

(iii) installed in such a manner that all incoming air passes through it before being distributed within the premises; (j) every electrostatic filter or precipitator shall be of a type approved by the Director of Fire Services; every blower fan shall be fitted with a fused running hour meter connected to the load side of the fan contractor with a device for recording time in minutes and hours or tenths or lesser fractions of an hour; each fused running hour meter shall be sited in an easily accessible and conspicuous place to facilitate inspection;

(k)

(l)

(m) each set of filters in a ventilating system shall be indicated by a filter gauge, filter flag indicator or differential pressure switch; (n) filters shall be cleaned or replaced when the filter gauge, filter flag indicator or differential pressure switch shows an increase of 50 pascals over the designed air filter pressure drop; and a filter flag indicator shall indicate dirty when there is an increase of 50 pascals over the designed air filter pressure drop.

(o)

- 108 -

Appendix I FLOW CHART SHOWING RESTAURANT LICENSING PROCEDURES

Applicant visits FEHD's resource centre, approaches relevant departments for information and advice, finds suitable premises, submits application to FEHD (application form, layout plans and land lease self-declaration) and indicates whether applying for F/L or P/L and F/L
If outright objection is overcome, submit a fresh application

3 working days

Case manager of FEHD conducts preliminary screening of layout plan. Unacceptable plans will be returned to applicants within 10 working days 20 working days

Application starts again Screening failed, case rejected

FEHD refers the application to BD, FSD (with layout plans), Planning Department and department(s) concerned for comments

Non-compliance with designated trade / statutory plan restrictions, case rejected about 5 weeks

17 working days

Staff of 3 departments (FEHD, BD, FSD) conduct separate site inspections and FEHD arranges AVP meeting with applicant

FEHD, BD and FSD explain comments and requirements to applicant at AVP meeting

Application accepted in principle - issue L/R for F/L and P/L Outright objections raised (e.g. BD's Cat. 3 objection), case rejected. pathway to issue of F/L pathway to issue of P/L

Applicant submits acceptable certificates of compliance to FEHD *1 working day Applicant reports compliance with health requirements to FEHD Applicant submits certificates of compliance with building requirements to FEHD@ Applicant reports compliance with fire safety requirements to FSD Applicant reports compliance with ventilation requirements to FSD # 12 working days ^

FEHD issues P/L to applicant

7 working days Verification inspection by FSD 7 working days

Legend :
* The applicant may approach the Licence Issuing Office for issue of the Provisional Licence over the counter # If there are still outstanding requirements ^ within 12 working days for the 1st and 2nd inspections and within 21 working days for the 3rd inspection and onwards @ BD randomly audits certificate of compliance FEHD : Food and Environmental Hygiene Department BD : Buildings Department FSD : Fire Services Department F/L : Full Licence P/L : Provisional Licence L/R : Letter of Requirements AVP : Application Vetting Panel

8 working days

Verification inspection by FSD 7 working days Issue of Letter of Compliance (Ventilating System) by FSD

Final verification inspection by FEHD #

Issue of Fire Services Certificate by FSD

Full compliance of requirements 7 working days FEHD issues F/L to applicant

- 109 -

Appendix J CHECKLIST OF SUPPORTING DOCUMENTS TO BE SUBMITTED AT DIFFERENT STAGES OF THE APPLICATION PROCESS

(a) Application for new issue of provisional and/or full restaurant licence 1. One set of duly completed and signed application form (FEHB 94 - Application for Food Business Licence) and FEHB 192 - Declaration on compliance of Government lease conditions, if the premises concerned is in private building; and 3 copies of proposed layout plan drawn in metric scale of not less than 1:100; Additional documents for applications made in the name of a corporation (i) a copy of Certificate of Incorporation under the Companies Ordinance, Cap. 32 certified as true copy by the Registrar of Companies; or any other document to establish the legal entity of the corporation; (ii) a copy of Notice of Situation of the Registered Office/ Incorporation Form certified as true copy by the Registrar of Companies; (iii) a copy of the latest Annual Return certified as true copy by the Registrar of Companies (for new company in the year of its incorporation, please submit a copy of Incorporation Form certified as true copy by the Registrar of Companies); (iv) a resolution in writing passed by the Board of Directors to authorise a person to act on behalf of the corporation to deal with licensing matters with the licensing authority; (v) Notice of Acceptance of the Authorisation signed by the authorised person; (vi) a copy of the Memorandum and Articles of Association of the corporation; and (vii) a copy of Business Registration Certificate for the corporation. (b) Application for installation of ventilating system 1. 2. 3 copies of proposed ventilation layout plan drawn in metric scale of not less than 1:100; and A certificate from the supplier certifying the specifications of the ventilating system as required under section 94 of the Public Health and Municipal Services Ordinance, Cap. 132.

2. 3.

(c) Reporting compliance of requirements for issue of provisional licence 1. 2. 3. 4. Completed and signed prescribed form - FEHB 89 (Report of Compliance for the Grant of Provisional Licence); Completed and signed prescribed form - FEHB 90 (Certificate of Compliance A (Health Requirements)); Completed and signed prescribed form - FEHB 91 (Certificate of Compliance B (Building Requirements)); Completed and signed prescribed form FEHB 92 (Certificate of Compliance C (Fire Services Requirements));
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5. 6.

Completed and signed prescribed form FEHB 93 (Certificate of Compliance D (Ventilation Requirements)); Completed and signed prescribed form FEHB 190 (Certification of Food Business Premises Free of Unauthorized Building Works (UBW) for Provisional Licence Application (Form UBW-1)); 3 copies of ventilation layout plan drawn in metric scale of not less than 1:100 (if Certificate of Compliance D is required); Photos showing tolerated UBW/removal of UBW; 3 copies of layout plan showing tolerated UBW/removal of UBW; and

7. 8. 9.

10. A duly completed nomination form for Hygiene Manager and / or Hygiene Supervisor together with a copy of course certificate(s) of Hygiene Manager and / or Hygiene Supervisor [Remark: the original of the course certificate(s) of Hygiene Manager and / or Hygiene Supervisor should be produced for verification]. For Hygiene Supervisor who has completed a Hygiene Supervisor training course organized by the FEHD and is awarded a certificate, submission of a copy of the course certificate is not required. (d) Reporting compliance of requirements for issue of full licence 1. 2. 3. 4. Letter from applicant informing compliance of all licensing requirements with supporting documents listed at items 2 to 8 below; 3 copies of final layout plan showing the as-fitted layout of the restaurant premises; 3 copies of final ventilation plan showing the as-fitted layout of the ventilating system installed in the restaurant premises; Completed and signed prescribed form FEHB 191 (Certification of Food Business Premises Free of Unauthorized Building Works (UBW) for Full Licence Application (Form UBW-2)); Completed and signed Certificate of Compliance by applicant (Category 1 Requirements); Completed and signed Certificate of Compliance by Authorised Person/Structural Engineer with supporting documents (Category 2 Requirements); Copy (original must be produced for verification) or original of completed and signed Form WR1/WR2 with supporting documents for electrical installation; Completed and signed Certificate of Compliance and Certificate of Completion in respect of gas installation, if applicable; and Any other certificate(s) whenever stipulated in the letter of requirements such as food supplier certificate, allocated/communal toilet certificate, etc.

5. 6. 7. 8. 9.

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Appendix K HEALTH REQUIREMENTS FOR THE ISSUE OF PROVISIONAL GENERAL/LIGHT REFRESHEMENT RESTAURANT LICENCE STANDARD REQUIREMENTS 1. Ventilation : When natural ventilation is insufficient (i.e., where openings and windows to the open air are less than 1/10th of the floor area), a ventilating system shall be provided to give not less than 17 cubic metres of outside air per hour for each person that the premises are designed to accommodate. A ventilating system, which shall be independent of any ventilating system provided for the seating accommodation, shall be provided for the kitchens and toilet rooms of the premises. 2. Toilets : At least one toilet compartment, one urinal and one wash-hand basin shall be provided on the premises for the use of customers and staff. If the premises are designed to accommodate more than 25 customers, at least 50% of the provision required for the issue of a full licence have been provided. 3. Water supply : Public mains water shall be laid on to the premises. Otherwise, potable water with quality satisfying the criteria as laid down in Volumes 1 and 2 of the Guidelines for Drinking Water Quality issued by the World Health Organisation in 1993 shall be provided on the premises. 4. Manholes : No manhole shall be situated inside any kitchen, food preparation room and scullery accommodation. 5. *Food room area: At least one kitchen shall be provided and an aggregate area of food rooms for kitchen, food preparation and scullery purposes, of not less than_______ square metres must be allocated. (Applicable to General Restaurant Licence) *Food room area: Note less than_______ square metres shall be allocated for kitchen, food preparation and scullery purposes. (Applicable to Light Refreshment Restaurant Licence) (*Delete as appropriate.) All kitchens, food preparation rooms and scullery 6. Food room enclosures : accommodations shall be separated from the rest of the premises by fixed enclosures or service counters of not less than 750 mm in height. The enclosures shall be from floor to structural ceiling in the case of:1. 2. 3. 7. the kitchen being the only kitchen on the premises ; or the kitchen being designed for food preparation in addition to cooking of food; or the kitchen being designed for the use of solid or liquid fuels. Front food room : Any food room in the front of the premises shall be : (a) constructed of brick or other substantial and non-absorbent materials to a height of not less than 750 mm and fixed in a position;
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(b)

separated from the street in the front and the seating accommodation / passage at the sides by fixed glazed panels carried up from the brickwork to the full height of the premises. The glazed panel at the side shall be fixed to the foremost portion of the food stand along the length to an extent of not less than 1.2 m; and provided with a fly and dust-proof showcase / cupboard for the storage of food. (Note : Please see the sketch on page 132 for reference)

(c)

8. Floor of food rooms : The floor of every kitchen, food preparation room and scullery shall be surfaced with smooth light coloured non-absorbent material or tiles and slope towards a floor drain which shall be provided. (Ceramic tiles with a non-slip surface are an acceptable alternative.) (Note : If you have doubt on the light colour requirement, you may submit a sample for approval. A colour which is not darker than light grey in density as compared to a 30% dotted screen comparator normally complies with this requirement.) 9. Walls and ceilings of food rooms : The internal surfaces of walls and partitions of every kitchen, food preparation room and scullery shall be surfaced with smooth non-absorbent materials or tiles up to a height of not less than 2 m. The junctions between the walls, partitions and the floors must be coved (rounded). Remaining surfaces of the walls and ceilings shall be limewashed or painted. A metal hood properly connected to an air-duct fitted 10. Metal hoods and ducts : with an extraction fan of at least cubic metres per minute in capacity shall be provided over all food cooking equipment such as ranges, meat roasting ovens, deep fat fryers and barbecues in the kitchen and food room. The exhaust shall be arranged: (a) to pass through a grease filter, and if required by the Director of Food and Environmental Hygiene (e.g. as in the case of a meat roasting oven or deep fat fryer, etc.), a water scrubber to effectively remove cooking odours, smoke, steam, grease and vapours before discharging into the open air at a height of at least 2.5m above the ground or street level; or (b) to discharge into the open air at roof level as not to be a nuisance. Steam tables and microwave ovens need not be provided with special exhaust ventilation. 11. Independent chimney : If solid fuel or diesel is used for cooking, an independent chimney shall be provided on the premises, preferably on the external wall in the rear of the building. (Note : The permission of the Director of Environmental Protection shall be obtained for the installation of the chimney. It is the applicants responsibility to seek such permission.)

12. Grease-traps : One or more grease-traps shall be provided to prevent the discharge of grease or oil into any drain or sewer. (Note : The sketch shown at page 133 is intended for reference only. Any under-ground grease-traps will require the approval of the Building Authority. It is the responsibility of the applicant to seek such approval.)

13. Sinks : At least one wash-up sink of glazed earthenware, stainless metal or other approved material of not less than 450mm in length (measured between the top inner rims) shall
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be provided in each kitchen, food preparation room and scullery. Every sink shall be connected to public mains water supply or source of water supply approved by the Director of Food and Environmental Hygiene and fitted with a waste pipe connected to a proper drainage system. 14. Wash-hand basins : In addition to the number of wash-hand basins required under Requirement No. 2 above, at least one wash-hand basin of glazed earthenware or other approved material of not less than 350 mm in length (measured between the top inner rims) shall be provided in each kitchen, food preparation room and scullery. For large food rooms which accommodate a large number of staff, the standard provision is one basin for every 20 staff. Every basin shall be connected to public mains water supply or source of water supply approved by the Director of Food and Environmental Hygiene and fitted with a waste pipe connected to a proper drainage system. 15. Sterilization facilities : At least one sterilizer of not less than 23-litre capacity shall be provided for the sterilization of all crockery, glassware or other utensils used in the preparation and consumption of food. Perforated metal or wire dipping trays shall be provided to hold the crockery etc. being sterilized. Alternatively, a mechanical dish washing machine or bactericidal agent of a type approved by the Director of Food and Environmental Hygiene may be used. 16. Storage of utensils : Adequate cupboard space shall be provided for the storage of utensils, crockery and cutlery used in the food business. (Note : The suggested amount of cupboard space to be provided is 0.02 cubic metre for each square metre of food room area required under Requirement No. 5 above.) 17. Refrigerators : Adequate refrigerators shall be provided for the storage of all perishable food at a temperature not exceeding 10o C. A thermometer shall be provided in each refrigerator. 18. Certificate of Compliance : If town gas or liquefied petroleum gas is used as fuel, a Certificate of Compliance in respect of all gas fittings and appliances installed on the premises shall be obtained from a registered gas contractor. 19. Supervision of food business by trained persons :

(Applicable to food premises that are required to appoint a Hygiene Manager and a Hygiene Supervisor) :1. Submission to the Director of Food and Environmental Hygiene (DFEH) documentary proof with a copy of course certificate to the effect that the food business at the premises shall be supervised by a full time Hygiene Manager who has completed a hygiene manager training course recognized by the Food and Environmental Hygiene Department (FEHD) and is awarded a certificate. The full time duty will require working in the premises for not less than 8 hours a day. Submission to DFEH documentary proof to the effect that a full time Hygiene Supervisor shall assist the Hygiene Manager in supervising the operation of the food business. For Hygiene Supervisor who has completed a hygiene supervisor training course recognized by FEHD and is awarded a certificate, a copy of the course certificate is also required. For Hygiene Supervisor who has completed a hygiene supervisor training course organized by FEHD and is awarded a certificate, submission of a copy of the course certificate is not required. The full time duty will require working in the premises for not less than 8 hours a day.
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2.

3.

In relation to 1 above, for those food premises which are under the same licensee and housed in the same supermarket or food court, appointment of the same person as the Hygiene Managers for respective individual licences will be allowed. In that case, the full time duty of the Hygiene Manager will require working in those food premises for not less than in the aggregate 8 hours a day and adequate supervision of the food business of each of those food premises. In relation to 2 above, for those food premises which are under the same licensee and housed in the same supermarket or food court, appointment of the same person as the Hygiene Supervisors for respective individual licences will be allowed. In that case, the full time duty of the Hygiene Supervisor will require working in those food premises for not less than in the aggregate 8 hours a day and adequate supervision of the operation of the food business of each of those food premises.

4.

or (Applicable to food premises that are required to appoint a Hygiene Supervisor only):1. Submission to the Director of Food and Environmental Hygiene documentary proof to the effect that the food business at the premises shall be supervised by a full time Hygiene Supervisor who has completed a hygiene supervisor training course and is awarded a certificate. For Hygiene Supervisor who has completed a hygiene supervisor training course recognized by the Food and Environmental Hygiene Department (FEHD) and is awarded a certificate, a copy of the course certificate is also required. For Hygiene Supervisor who has completed a hygiene supervisor training course organized by FEHD and is awarded a certificate, submission of a copy of the course certificate is not required. The full time duty will require working in the premises for not less than 8 hours a day. In relation to 1 above, for those food premises which are under the same licensee and housed in the same supermarket or food court, appointment of the same person as the Hygiene Supervisors for respective individual licences will be allowed. In that case, the full time duty of the Hygiene Supervisor will require working in those food premises for not less than in the aggregate 8 hours a day and adequate supervision of the operation of the food business of each of those food premises.

2.

NON-STANDARD REQUIREMENTS

20. Certification on Free of Unauthorized Building Works : Certification made by recognized professional(s) (i.e. Authorized Persons and Registered Structural Engineers under section 3 of the Buildings Ordinance (Chapter 123)) in prescribed form(s) (FEHB 190) as in accordance with the Guidelines for Authorized Persons and Registered Structural Engineers for certification of the food business premises are free of unauthorized building works, issued by Director of Buildings, Director of Lands or Independent Checking Unit of Housing Department where appropriate, shall be submitted to the Food and Environmental Hygiene Department. (Except for food business premises in Housing Authoritys properties or Government properties).

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21. Declaration on Compliance with Government Lease Conditions : A declaration (FEHB 192) by the applicant declaring that the operation of a restaurant at the premises is in compliance with Government lease conditions shall be submitted to the Food and Environmental Hygiene Department. (Except for food business premises in Housing Authoritys properties, the properties divested to The Link Management Limited or Government properties).

Note: The imposition of other non-standard requirements will depend on the circumstances of each individual application.

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Appendix L Note: This is a set of sample requirements and conditions for general information only. It may be varied according to the circumstances of individual cases. FULL GENERAL RESTAURANT LICENCE

STANDARD REQUIREMENTS

IMPORTANT The issue of a licence does not exempt the licensee from meeting any requirement or condition imposed by the Building Authority, the Director of Fire Services, the Director of Environmental Protection, the Director of Electrical and Mechanical Services, the Director of Lands, the Director of Planning or other Government departments and the relevant Authorities.

1.

LAYOUT

1.1 Plans (a) Before the issue of a licence / the grant of approval for change of layout / the grant of approval for the installation of the ventilating system*, the applicant is required to provide three copies of each plan, drawn to scale and in metric units, showing the final layout of the premises and of the ventilating system installed for approval of the Director of Food and Environmental Hygiene. The layout of the premises shall be in strict conformity with the plans submitted to the Director of Food and Environmental Hygiene for approval, except for such amendments as required by the Director of Food and Environmental Hygiene. The applicant is required to sign on each copy of the plans certifying that it is correct. In addition to the provision of three copies of plan mentioned in (a) above, the applicant is required to provide *one/two sets of final plan for forwarding to the *Building Authority and/or the Director of Fire Services for record. For the purpose of meeting this requirement, plans endorsed by an authorized person are not necessary. If any change is to be made to the original plans submitted with the application, the applicant is required to submit afresh three copies of amended plans for reconsideration of the Director of Food and Environmental Hygiene.)

(b)

(c)

(d)

(Note: (1) (2)

(* Delete as appropriate.)

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2.

FOOD ROOMS 2.1 Food room area At least one kitchen shall be provided and an aggregate area of food rooms for kitchen, food preparation and scullery purposes, of not less than__________ square metres must be allocated. 2.2 Floors, walls and ceilings (a) The floor of every kitchen, food preparation room, and scullery shall be surfaced with smooth light coloured non-absorbent materials or tiles and slope towards a floor drain which shall be provided. (Ceramic tiles with a non-slip surface are an acceptable alternative.)

(Note : If you have any doubt about the light colour requirement, you may submit a sample for approval. A colour which is not darker than light grey in density as compared to a 30% dotted screen comparator normally complies with this requirement.) (b) The internal surfaces of walls and partitions of every kitchen, food preparation room and scullery shall be surfaced with smooth non-absorbent materials or tiles up to a height of not less than 2 metres. The junctions between the walls, partitions and the floors must be coved (rounded). Remaining surfaces of walls and ceilings shall be limewashed or painted.

2.3

Food room partitions All food rooms and kitchens must be separated from any seating accommodation or passage-way by permanently fixed partitions or counters of not less than 750 mm in height. Partitions must be from floor to ceiling in the case of(a) the kitchen being the only kitchen on the premises; or (b) the kitchen being designed for food preparation in addition to cooking of food; or (c) the kitchen being designed for the use of solid or liquid fuels.

2.4

Front food room Any food room in the front of the restaurant must be : (a) (b) constructed of brick or other substantial and non-absorbent materials to a height of not less than 750 mm and permanently fixed in a position; separated from the street in the front and the seating accommodation/passage at the sides by fixed glazed panels carried up from the brickwork to the full height of the premises. The glazed panel at the side shall be fixed to the foremost portion of the food stand along the length to an extent of not less than 1.2 m; and provided with a fly and dust-proof showcase / cupboard for the storage of food. Please see the sketch at page 132 for reference)

(c)

(Note:

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3.

SANITARY FACILITIES 3.1 Sanitary fitments water closets and flush urinals for males and water closets for females must be installed in the positions as shown on the proposed plans. All pipes conveying water from any well for flushing purpose must be painted black. The sanitary fitments shall be segregated and separate entrance must be provided for persons of each sex. (Note : (a) If urinals are of the trough type, every 500 mm of trough shall be deemed to be the equivalent of one urinal and each stall or bowl type urinal shall have a clear width of not less than 500 mm. The minimum internal dimension of the water closet compartment should not be less than 1,200 mm x 700 mm. In case where a urinal compartment is provided, the minimum internal dimension of the compartment should not be less than 1000mm (depth) x 500mm (width).)

(b) (c)

3.2

Ablution facilities wash-hand basin(s) of glazed earthenware or other approved materials of not less than 350mm in length (measured between the top inner brims) must be installed in (state position). Every basin must be connected to public mains water supply or source of water supply approved by the Director of Food and Environmental Hygiene and fitted with a waste pipe connected to a proper drainage system.

4.

VENTILATION (INCLUDING FUMES/EXHAUST) 4.1 Mechanical ventilation When natural ventilation is insufficient (i.e. where openings or windows which can be opened to the open air are less than 1/10th of the floor area), a ventilating system must be provided to give not less than 17 cubic metres of outside air per hour for each person that the premises are designed to accommodate. (Note 4.2 : The same specification will apply in the case of the applicant wishing to install a ventilating system voluntarily.)

Design of ventilating system The ventilating system shall comply with section 4(1) of the Ventilation of Scheduled Premises Regulation, Cap. 132CE.

4.3

Well water The water from any well used for air-conditioning must be arranged in a closed circuit system and all pipes conveying the water must be painted black.

4.4

Extraction and propulsion fans

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Extraction and propulsion fans of the capacity indicated must be installed at the following points : (a) (b) 4.5 extraction fan(s) with propulsion fan(s) with m3/min in capacity in (state position). m3/min in capacity in (state position).

Discharge from extraction fans All extraction fans installed on the premises must be discharged into the open air at a height of at least 2.5 m above the ground or street level and in such a manner as not to be a nuisance.

4.6

Propulsion fans in kitchen/food preparation room A propulsion fan with m3/min. capacity fitted with an air-duct obtaining fresh air from the open air shall be provided to the kitchen / food preparation room.

4.7 Siting of propulsion fans All propulsion fans installed on the premises must serve the purpose of obtaining fresh air from the open air at a height of not less than 2.5 m from the ground or street level and in such a manner as not to be a nuisance. There shall be no short-circuiting with the extraction of exhaust air and the supply of fresh air. 4.8 Metal hood (a) A metal hood properly connected to an air-duct fitted with an extraction fan of at m3/min. in capacity must be provided over all cooking stoves in least the kitchen and food room. The exhaust must be arranged (a) to pass through a grease filter and, if required by the Director of Food and Environmental Hygiene, an air pollution control equipment like water scrubbers and electrostatic precipitators before discharging into the open air and in such a manner and at such a position as not to be a nuisance; or (b) to discharge into the open air at roof level as not to be a nuisance. A Letter of Compliance for ventilating systems installed in scheduled premises in respect of the installation shall be obtained from the Director of Fire Services.

(b) 4.9

Independent chimney If solid fuel or diesel oil is used for cooking, an independent chimney must be built on the external wall, preferably at rear of the building. (Note : The permission of the Director of Environmental Protection must be obtained for the installation of the chimney. It is the applicants responsibility to seek such permission.)

5.

DRAINAGE

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5.1

Grease-traps One or more grease-traps must be provided to prevent the discharge of grease or oil into any drain or sewer. (Note : 1. 2. Please see the sketch at page 133 for reference. Any underground grease-traps will require the approval of the Building Authority. It is the applicants responsibility to seek such approval.)

5.2

Manholes and drain pipes in food rooms and seating accommodation (a) No manhole shall be situated inside any food room (including kitchen, food preparation room and scullery accommodation). Any manhole situated in the seating accommodation must be provided with a double-seal cover.

(Note : Any manhole situated inside any food room including kitchen, food preparation room and scullery accommodation must be resited outside such food room. The resiting of a manhole is a drainage alteration which may require the approval of the Building Authority. It is the applicants responsibility to seek such approval.) (b) Any soil/waste/rain-water pipe inside any food room (including kitchen, food preparation room and scullery accommodation) or seating accommodation shall be enclosed in pipe duct constructed of impervious rust-proof material* to the satisfaction of the Director of Food and Environmental Hygiene. Suitable inspection openings shall be provided to such enclosure(s).

(*Note : For example, stainless steel sheet of 1.6 mm, or brickwork of 115 mm with plaster on the outer side would normally be acceptable.) 6. OTHER FACILITES 6.1 Water supply Public mains water shall be laid on to the premises unless the Director of Food and Environmental Hygiene approves another source. 6.2 Scullery accommodation wash-up sink(s) of glazed earthenware, stainless metal or other approved materials of not less than 450mm in length (measured between the top inner rims) shall be installed in (state position). Every sink shall be connected to public mains water supply or source of water supply approved by the Director of Food and Environmental Hygiene and fitted with a waste pipe connected to a proper drainage system. 6.3 Sterilization facilities Not less than sterilizer(s) of not less than 23-litre capacity shall be provided in (state position) for the sterilization of all crockery, glassware or other utensils used in the preparation and consumption of food. Perforated metal or wire dipping trays shall
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be provided to hold the crockery etc. being sterilized. Alternatively, a mechanical dish washer or bactericidal agent may be used. The type of dish washer or bactericidal agent must be approved by the Director of Food and Environmental Hygiene. 6.4 Arrangement for washing and sterilization facilities If no dish washing machine is provided, the washing and sterilizing facilities for eating and drinking utensils in the food room of the premises shall be arranged in such a manner and in such a position satisfactory to the Director of Food and Environmental Hygiene. (Note 6.5 : A suggested layout for the washing and sterilization facilities is shown at page 134)

Storage of utensils Adequate cupboard space shall be provided for the storage of utensils, crockery and cutlery used in the food business. (Note : The suggested amount of cupboard space to be provided is 0.02 cubic metre for every square metre of the food room area, i.e. kitchen, food preparation room and scullery accommodation.)

6.6

Food tables The tops of tables used for food preparation must be made of close-jointed hardwood or other impervious materials.

6.7

Chopping blocks Chopping blocks or benches of smooth close-jointed hardwood and free from cracks must be provided for cutting up food.

6.8

Refrigerators Refrigerator(s) must be provided for the purpose of storing all perishable food at a temperature not exceeding 10oC. A thermometer shall be provided to each refrigerator indicating the temperature at which the food is being stored.

6.9 Food Counters Counters shall be constructed of brick or other substantial and impervious materials and permanently fixed into position. Such counters etc., must be surfaced with impervious materials both on the tops and on the sides facing the food preparation/scullery space. 6.10 Racks and shelves Adequate number of racks and shelves shall be provided for the storage of utensils to prevent them from coming into contact with the ground / floor surface. 6.11 Food lifts

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(a) (b)

Any food lift(s) installed shall be of impervious metal construction throughout and is easily accessible for cleansing. All shelves shall be removable. If only one food lift with one single compartment is provided: i. ii. it should be restricted for the conveyance of prepared food and clean utensils only; or the single compartment to be sub-divided into two with the upper compartment for the storage of prepared food and clean utensils, and the lower compartment for the storage of food remnants and used / soiled utensils.

(c) On the external surfaces of the food lift(s) or compartment(s) used for the conveyance of prepared food and clean utensils and also for the conveyance of used utensils, there shall be notices in Chinese characters each at least 50 mm high in the following form: (English translation : This food lift is to be used only for the conveyance of prepared food and clean utensils.) (English translation : This food lift is to be used only for the conveyance of used utensils.) 7. CERTIFICATES/LETTERS OF COMPLIANCE 7.1 Certificate for Ventilating System Before a ventilating system (including an air-conditioning system) is installed, a certificate must be obtained from the supplier and delivered to the Director of Food and Environmental Hygiene, giving the particulars required by section 94 of the Public Health and Municipal Services Ordinance, Cap. 132. 7.2 Fire Services Certificate A Fire Services Certificate in respect of the premises under application for a general restaurant licence shall be obtained from the Director of Fire Services. 7.3 Letter of Compliance for Mechanical Ventilating System A Letter of Compliance in respect of fire safety provisions for mechanical ventilating system installed in the premises under application for a general restaurant licence shall be obtained from the Director of Fire Services. 7.4 Certificate of Compliance and Certificate of Completion in respect of gas installations A Certificate of Compliance and a Certificate of Completion in respect of all gas fittings and appliances installed in the premises under application for a general restaurant licence shall be obtained from a registered gas contractor. 7.5 Electrical Installation Certificate All electrical work (including new, alteration, addition or repairing work) on the fixed electrical installation of the restaurant, after completion, shall be inspected, tested and
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certified by an electrical worker / contractor registered with the Director of Electrical and Mechanical Services (DEMS). A certified true copy or the original of the Work Completion Certificate (Form WR1) shall be submitted to the Director of Food and Environmental Hygiene as a proof of compliance. For existing electrical installations of the restaurant, a Periodic Test Certificate (Form WR2) endorsed by DEMS in lieu of the required Form WR1 shall be submitted instead. 7.6 Supervision of food business by trained persons (Applicable to food premises that are required to appoint a Hygiene Manager and a Hygiene Supervisor) :1. Submission to the Director of Food and Environmental Hygiene (DFEH) documentary proof with a copy of course certificate to the effect that the food business at the premises shall be supervised by a full time Hygiene Manager who has completed a hygiene manager training course recognized by the Food and Environmental Hygiene Department (FEHD) and is awarded a certificate. The full time duty will require working in the premises for not less than 8 hours a day. Submission to DFEH documentary proof to the effect that a full time Hygiene Supervisor shall assist the Hygiene Manager in supervising the operation of the food business. For Hygiene Supervisor who has completed a hygiene supervisor training course recognized by FEHD and is awarded a certificate, a copy of the course certificate is also required. For Hygiene Supervisor who has completed a hygiene supervisor training course organized by FEHD and is awarded a certificate, submission of a copy of the course certificate is not required. The full time duty will require working in the premises for not less than 8 hours a day. In relation to 1 above, for those food premises which are under the same licensee and housed in the same supermarket or food court, appointment of the same person as the Hygiene Managers for respective individual licences will be allowed. In that case, the full time duty of the Hygiene Manager will require working in those food premises for not less than in the aggregate 8 hours a day and adequate supervision of the food business of each of those food premises. In relation to 2 above, for those food premises which are under the same licensee and housed in the same supermarket or food court, appointment of the same person as the Hygiene Supervisors for respective individual licences will be allowed. In that case, the full time duty of the Hygiene Supervisor will require working in those food premises for not less than in the aggregate 8 hours a day and adequate supervision of the operation of the food business of each of those food premises.

2.

3.

4.

or (Applicable to food premises that are required to appoint a Hygiene Supervisor only):1. Submission to the Director of Food and Environmental Hygiene documentary proof to the effect that the food business at the premises shall be supervised by a full time Hygiene Supervisor who has completed a hygiene supervisor training course and is awarded a certificate. For Hygiene Supervisor who has completed
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a hygiene supervisor training course recognized by the Food and Environmental Hygiene Department (FEHD) and is awarded a certificate, a copy of the course certificate is also required. For Hygiene Supervisor who has completed a hygiene supervisor training course organized by FEHD and is awarded a certificate, submission of a copy of the course certificate is not required. The full time duty will require working in the premises for not less than 8 hours a day. 2. In relation to 1 above, for those food premises which are under the same licensee and housed in the same supermarket or food court, appointment of the same person as the Hygiene Supervisors for respective individual licences will be allowed. In that case, the full time duty of the Hygiene Supervisor will require working in those food premises for not less than in the aggregate 8 hours a day and adequate supervision of the operation of the food business of each of those food premises.

8.

NO ENCROACHMENT No encroachment on any Government Land or common passageway shall be made either in front, at side or at rear of the premises.

NON-STANDARD REQUIREMENTS 9. CERTIFICATION ON FREE OF UNAUTHORIZED BUILDING WORKS Certification made by recognized professional(s) (i.e. Authorized Persons / Registered Structural Engineers registered under section 3 of the Buildings Ordinance (Chapter 123) in prescribed form(s) (FEHB 191) as in accordance with the Guidelines for Authorized Persons and Registered Structural Engineers for certification of the food business premises are free of unauthorized building works issued by the Director of Buildings, Director of Lands or Independent Checking Unit of Housing Department, where appropriate, shall be submitted to the Food and Environmental Hygiene Department. (Except for food business premises in Housing Authoritys properties or Government properties). 10. DECLARATION CONDITIONS ON COMPLIANCE WITH GOVERNMENT LEASE

A declaration (FEHB 192) by the applicant declaring that the operation of a general restaurant at the premises is in compliance with Government lease conditions shall be submitted to the Food and Environmental Hygiene Department. (Except for food business premises in Housing Authoritys properties, the properties divested to The Link Management Limited or Government properties). Note: The imposition of other non-standard requirements will depend on the circumstances of each individual application.

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FULL

GENERAL

RESTAURANT

LICENCE

STANDARD CONDITIONS

1.

The layout of the premises, other than furniture, shall be kept in strict conformity with that shown in the final plans approved by the Director of Food and Environmental Hygiene, and no alterations or additions shall be made to the premises without the prior approval of the Director of Food and Environmental Hygiene. Except with the approval of the Director of Food and Environmental Hygiene, or as specified in any licence or permit granted by the Director of Food and Environmental Hygiene, the premises must not be used for any other purpose or class of business. (a) All water laid on and used in connection with the business other than that for flushing and air-conditioning purposes must be drawn from public mains or such other sources as has been approved by the Director of Food and Environmental Hygiene. If a water storage tank is to be installed on the premises, (i) the tank shall be provided with a close-fitting cover so constructed as to prevent the access of dust and insects or other foreign matters. The cover shall be kept closed at all times except when the tank is being cleaned, repaired, or some other operation that cannot be carried out with such cover closed is being carried out; and

2.

3.

(b)

(ii) the inside of the tank must be thoroughly cleansed and scrubbed with a solution of not less than fifty parts of chlorine to one million parts of water every three months. The tank must be kept empty when not in use. (iii) on completion of each periodical cleaning, the date on which the cleansing was carried out must be painted legibly and conspicuously on every tank. (iv) upon receipt of instruction from any health inspector, special cleansing in such manner and within such time as may be required must also be carried out. 4. Sufficient containers must be provided for the storage or display of all open food except uncooked perishable food and to protect it as far as possible, against contamination from dust or vermin. Adequate precautions must be taken to safeguard ice used in drinks against contamination. All fresh fruit juices shall be free from contamination by hand and extracted from the fruit by means of a juice extractor. All fresh fruit juices, if not sold immediately after extraction, shall be stored in suitable containers with close-fitting covers or stoppers and kept separate from other commodities in a refrigerator. Only boiled water and / or distilled water shall be used for diluting drink mixes / fruit juices in the preparation of non-bottled drinks. All non-bottled drinks and liquid drink mixes / fruit juices used in the preparation of non-bottled drinks shall be stored in suitable containers with close-fitting covers or stoppers and kept separate from other commodities in a refrigerator.
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5. 6.

7.

8.

9.

10.

All drinking straws (or tubes) shall be supplied to customers in the manufacturers original dust-proof wrappings or other dust-proof containers. Only drink mixes obtained from a licensed food factory or other lawful sources shall be used in the making of beverages.

11.

12. The sale of non-bottled drinks shall be conducted only in conjunction with the business of the licensed restaurant. 13. Wash-hand basins must be provided with an adequate supply of liquid soap in dispensers and clean paper towels or cloth towel rolls in dispensers or electric hand dryers. (a) If cloth towel rolls in dispensers are used, (i) the dispensers should be designed in such a way that the users can only retrieve the clean and unused portion of the cloth towel roll therein; and

(ii) the towels or towel rolls provided through the dispensers must be dry, clean, sanitised, unworn, stainless and of good quality. (b) If electric hand dryers are provided, they must be in good working condition at all times. 14. Each water closet must be provided with an adequate supply of toilet paper and kept clean at all times.

15. If wet towels are provided for the use of customers, a sterilizer must be provided and used. 16. 17. Disposable cups used for serving drinks shall be kept in dust-proof containers. Sufficient dust-bins with close-fitting lids must be provided for the storage of all refuse and other waste matters awaiting disposal. Any fumes, steam and hot air from the stoves in the kitchen and/food room and from any extraction fan must be arranged to discharge into the open air in such a manner as not to be a nuisance. All metal hoods, ducting, extraction fans, grease filters/water scrubbers of the exhaust system shall be maintained in a reasonably clean condition and in an efficient working order at all times. The system must be in operation during business hours. All smoke from the use of solid fuel and diesel oil shall be discharged through the chimney. The ventilating system must be kept fully in operation at all times when the premises are open to the public. Should any leakage of soil/waste/rain-water pipe inside any food room (including kitchen, food preparation room and scullery accommodation) / seating accommodation or any blockage of manhole in the seating accommodation be found, all food business activities therein shall be suspended until such time when such pipe or manhole is satisfactorily repaired / cleared of the blockage. Sufficient clean overalls or outer garments must be provided for all employees on duty.
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18.

19.

20. 21.

22.

23.

24.

Immunization cards of all employees must be produced for cross check and inspection whenever requested by inspecting officers. The licensee, or a manager nominated by the licensee in writing to the Director of Food and Environmental Hygiene and acceptable to the Director of Food and Environmental Hygiene, shall conduct the business in person at the licensed restaurant. Personal effects such as clothing, footwear, luggage, umbrella, toilet articles and other articles must not be stored or left in any food room. Water in every wet refrigerator and/or immersion cooler must be kept clean at all times. The use of wooden or other duck boards must not be allowed on the premises.

25.

26.

27. 28.

29. Hygiene Manager and/or Hygiene Supervisor (Applicable to food premises that are required to appoint a Hygiene Manager and a Hygiene Supervisor ):1. A full time Hygiene Manager who has completed a hygiene manager training course recognized by the Food and Environmental Hygiene Department (FEHD) and is awarded a certificate shall supervise in person the food business at the licensed premises while on duty. A list of duties of Hygiene Managers is attached at Annex (See page 131) for reference. The full time duty will require working in the premises for not less than 8 hours a day. A full time Hygiene Supervisor who has completed a hygiene supervisor training course organized or recognized by FEHD and is awarded a certificate shall assist the Hygiene Manager in supervising the operation of food business. A list of duties of Hygiene Supervisors is attached at Annex (See page 131) for reference. The full time duty will require working in the premises for not less than 8 hours a day. Course certificates of the Hygiene Manager and Hygiene Supervisor, other than the Hygiene Supervisor who obtains his certificate after attending a hygiene supervisor training course organized by FEHD, appointed by the licensee shall be kept at the licensed premises and be readily available for inspection on demand at all reasonable times. Any change of the Hygiene Manager or Hygiene Supervisor must be reported in writing to the Director of Food and Environmental Hygiene within seven working days. A copy of the course certificate of the new Hygiene Manager or Hygiene Supervisor should be provided for retention if the course certificate is obtained after having completed a hygiene manager/supervisor training course recognized by FEHD. For Hygiene Supervisor who obtains the course certificate after having completed a hygiene supervisor training course organized by FEHD, submission of a copy of the course certificate is not required. The Hygiene Manager should be a managerial staff at the licensed food premises. The Hygiene Supervisor should be a staff member who performs a supervisory role in food handling at the licensed food premises. The Hygiene Manager and Hygiene Supervisor shall, save with reasonable cause, supervise in person the food business at the licensed premises while on duty. The licensee shall within six weeks after the Hygiene Manager or Hygiene Supervisor has resigned or is absent from his/her post for whatever reason appoint a new Hygiene Manager or Hygiene Supervisor.
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2.

3.

4. 5. 6. 7.

8.

In relation to 1 above, for those food premises which are under the same licensee and housed in the same supermarket or food court, the full time duty of the Hygiene Manager will require working in those food premises for not less than in the aggregate 8 hours a day and adequate supervision of the food business of each of those food premises, if the same person is appointed as the Hygiene Managers for respective individual licences. In relation to 2 above, for those food premises which are under the same licensee and housed in the same supermarket or food court, the full time duty of the Hygiene Supervisor will require working in those food premises for not less than in the aggregate 8 hours a day and adequate supervision of the operation of the food business of each of those food premises, if the same person is appointed as the Hygiene Supervisors for respective individual licences.

9.

or (Applicable to food premises that are required to appoint a Hygiene Supervisor only):1. A full time Hygiene Supervisor who has completed a hygiene supervisor training course organized or recognized by the Food and Environmental Hygiene Department and is awarded a certificate shall supervise in person the food business at the licensed premises while on duty. A list of duties of Hygiene Supervisors is attached at Annex (See page 131) for your reference. The full time duty will require working in the premises for not less than 8 hours a day. Course certificate of the Hygiene Supervisor, other than the Hygiene Supervisor who obtains his certificate after attending a hygiene supervisor training course organized by FEHD, appointed by the licensee shall be kept at the licensed premises and be readily available for inspection on demand at all reasonable times. Any change of the Hygiene Supervisor must be reported in writing to the Director of Food and Environmental Hygiene within seven working days together with a copy of the course certificate of the new Hygiene Supervisor, other than the Hygiene Supervisor who obtains his certificate after attending a hygiene supervisor training course organized by FEHD, for retention. The Hygiene Supervisor should be a staff member who performs a supervisory role in food handling at the licensed food premises. The licensee shall within six weeks after the Hygiene Supervisor has resigned or is absent from his/her post for whatever reason appoint a new Hygiene Supervisor. The Hygiene Supervisor shall, save with reasonable cause, supervise in person the food business at the licensed premises while on duty. In relation to 1 above, for those food premises which are under the same licensee and housed in the same supermarket or food court, the full time duty of the Hygiene Supervisor will require working in those food premises for not less than in the aggregate 8 hours a day and adequate supervision of the operation of the food business of each of those food premises, if the same person is appointed as the Hygiene Supervisors for respective individual licences.

2.

3. 4. 5. 6.

30.

No encroachment on any Government Land or common passageway shall be made either in front, at side or at rear of the premises. The licensee shall exhibit and keep exhibited a sign supplied by the Director of Food and Environmental Hygiene denoting that the premises have been licensed at a conspicuous
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31.

place near the main entrance of the licensed premises.

NON-STANDARD CONDITIONS

The imposition of non-standard conditions will depend on the circumstances of each individual application.

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Annex

Duties of Hygiene Managers and Hygiene Supervisors

Duties of Hygiene Managers To identify key areas of risk in various food operations for early remedial actions To ensure compliance with the regulations, licensing conditions and codes of practice relating to food businesses To monitor the health condition of food handlers and to arrange medical examination or suspension of work where necessary To provide in-house training for the food handlers To supervise the work of the Hygiene Supervisor (if any) To handle complaints or enquiries from customers on food hygiene matters To act as a focal point of contact with the Food and Environmental Hygiene Department

Duties of Hygiene Supervisors To advise food handlers on the proper food handling practices and ensure their observance To conduct daily checks on the personal, environmental and food hygiene conditions of the food establishment and keep records on the findings To act as a focal point of contact with the Food and Environmental Hygiene Department (Note: for food establishments not required to appoint a Hygiene Manager)

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- 132 -

Function of Grease Trap

A grease trap is used to separate grease from wastewater. This prevents the discharge of excessive grease into underground sewers which causes blockage and overflow of wastewater to the surroundings. The design of a typical underground grease trap is shown in the diagram below.

Design of Grease Trap

Covers of a grease trap should be of light but strong material to facilitate removal of trap cleaning. Surface water is to be excluded from the grease trap by the provision of kerbs or surface channels. The capacity of the grease trap must be big enough to cope with the scale of business.

Installation of Grease Trap

A grease trap should be installed in a location between the kitchen wastewater pipe and the main drainage system. The location of the grease trap should be easily accessible for inspection and cleaning.

GREASE TRAP ILLUSTRATION

- 133 -

- 134 -

Appendix M

Note :

This is a set of sample requirements and conditions for general information only. It may vary according to the circumstances of individual cases. FULL LIGHT REFRESHMENT RESTAURANT LICENCE

STANDARD REQUIREMENTS

IMPORTANT The issue of a licence does not exempt the licensee from meeting any requirement or condition imposed by the Building Authority, the Director of Fire Services, the Director of Environmental Protection, the Director of Electrical and Mechanical Services, the Director of Lands, the Director of Planning or other Government departments and the relevant Authorities.

1.

LAYOUT 1.1 (a) Plans Before the issue of a licence / the grant of approval for change of layout / the grant of approval for the installation of the ventilating system*, the applicant is required to provide three copies of each plan, drawn to scale and in metric units, showing the final layout of the premises and ventilating system installed for approval of the Director of Food and Environmental Hygiene. The layout of the premises shall be in strict conformity with the plans submitted to the Director of Food and Environmental Hygiene for approval, except for such amendments as required by the Director of Food and Environmental Hygiene. The applicant is required to sign on each copy of the plans certifying that it is correct. In addition to the provision of three copies of plan mentioned in (a) above, the applicant is required to provide *one/two sets of final plan for forwarding to the *Building Authority and/or the Director of Fire Services for record. (1) (2) For the purpose of meeting this requirement, plans endorsed by an authorized person are not necessary. If any change is to be made to the original plans submitted with the application, the applicant is required to submit afresh three copies of amended plans for reconsideration of the Director of Food and Environmental Hygiene.)

(b)

(c) (d)

(Note :

(* Delete as appropriate.)

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2.

FOOD ROOMS 2.1 Food room area Not less than _________ square metres must be allocated for kitchen, food preparation and scullery purposes. 2.2 Floors, walls and ceilings (a) The floor of every kitchen, food preparation room and scullery shall be surfaced with smooth light coloured non-absorbent materials or tiles and slope towards a floor drain which shall be provided. (Ceramic tiles with a non-slip surface are an acceptable alternative.)

(Note : If you have any doubt about the light colour requirement, you may submit a sample for approval. A colour which is not darker than light grey in density as compared to a 30% dotted screen comparator normally complies with this requirement.) (b) The internal surfaces of walls and partitions of every kitchen, food preparation room and scullery shall be surfaced with smooth non-absorbent materials or tiles up to a height of not less than 2 metres. The junctions between the walls, partitions and the floors must be coved (rounded). Remaining surfaces of walls and ceilings shall be limewashed or painted.

2.3

Food room partitions All food rooms and kitchens must be separated from any seating accommodation or passage-way by permanently fixed partitions or counters of not less than 750 mm in height. Partitions must be from floor to ceiling in the case of(a) the kitchen being the only kitchen on the premises; or (b) the kitchen being designed for food preparation in addition to cooking of food; or (c) the kitchen being designed for the use of solid or liquid fuels.

2.4

Front food room Any food preparation room in the front of the restaurant must be: (a) (b) constructed of brick or other substantial and non-absorbent materials to a height of not less than 750 mm and permanently fixed in a position; separated from the street in the front and the seating accommodation / passage at the sides by fixed glazed panels carried up from the brick-work to the full height of the premises. The glazed panel at the side shall be fixed to the foremost portion of the food stand along the length to an extent of not less than 1.2 m; and provided with a fly and dust-proof showcase / cupboard for the storage of food. Please see the sketch at page 132 for reference)

(c)

(Note : 3.

SANITARY FACILITIES
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3.1

Sanitary fitments water closets and flush urinals for males and water closets for females must be installed in the positions as shown on the proposed plans. All pipes conveying water from any well for flushing purpose must be painted black. The sanitary fitments shall be segregated and provided with separate entrance for persons of each sex. (Note : (a) If urinals are of the trough type, every 500 mm of trough shall be deemed to be the equivalent of one urinal and each stall or bowl type urinal shall have a clear width of not less than 500mm. (b) The minimum internal dimension of the water closet compartment should not be less than 1,200 mm x 700 mm. (c) In case where a urinal compartment is provided, the minimum internal dimension of the compartment should not be less than 1000 mm (depth) x 500 mm (width).)

3.2

Ablution facilities wash-hand basin(s) of glazed earthenware or other approved material of not less than 350mm in length (measured between the top inner rims) must be installed in (state position). Every basin must be connected to public mains water supply or source of water supply approved by the Director of Food and Environmental Hygiene and fitted with a waste pipe connected to a proper drainage system.

4.

VENTILATION (INCLUDING FUMES/EXHAUST) 4.1 Mechanical ventilation When natural ventilation is insufficient (i.e. where openings or windows which can be opened to the open air are less than 1/10th of the floor area), a ventilating system must be provided to give not less than 17 cubic metres of outside air per hour for each person that the premises are designed to accommodate. (Note : The same specification will apply in the case of the applicant wishing to install a ventilating system voluntarily.) 4.2 Design of ventilating system The ventilating system shall comply with section 4(1) of the Ventilation of Scheduled Premises Regulation, Cap. 132CE. 4.3 Well water The water from any well used for air-conditioning must be arranged in a closed circuit system and all pipes conveying the water must be painted black. 4.4 Extraction and propulsion fans Extraction and propulsion fans of the capacity indicated must be installed at the
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following points : (a) (b) 4.5 extraction fan(s) with propulsion fan(s) with m3/min in capacity in (state position). m3/min in capacity in (state position).

Discharge from extraction fans All extraction fans installed on the premises must be discharged into the open air at a height of at least 2.5 m above the ground or street level and in such a manner as not to be a nuisance.

4.6

Propulsion fans in kitchen/food preparation room A propulsion fan with m3/min. in capacity fitted with an air-duct obtaining fresh air from the open air shall be provided to the kitchen / food preparation room.

4.7 Siting of propulsion fans All propulsion fans installed on the premises must serve the purpose of obtaining fresh air from the open air at a height of not less than 2.5 m from the ground or street level and in such a manner as not to be a nuisance. There shall be no short-circuiting with the extraction of exhaust air and the supply of fresh air. 4.8 Metal hood (a) A metal hood properly connected to an air-duct fitted with an extraction fan of at least m3/min. in capacity must be provided over all cooking stoves in the kitchen /food room. The exhaust must be arranged (a) to pass through a grease filter and, if required by the Director of Food and Environmental Hygiene, an air pollution control equipment like water-scrubber and electrostatic precipitator before discharging into the open air and in such a manner and such a position as not to be a nuisance; or (b) to discharge into the open air at roof level as not to be a nuisance. A Letter of Compliance for ventilating systems installed in scheduled premises in respect of the installation shall be obtained from the Director of Fire Services.

(b) 4.9

Independent chimney If solid fuel or diesel oil is used for cooking, an independent chimney should be built on the external wall, preferably at rear of the building. (Note : The permission of the Director of Environmental Protection must be obtained for the installation of the chimney. It is the applicants responsibility to seek such permission.)

5.

DRAINAGE 5.1 Grease-traps One or more grease-traps must be provided to prevent the discharge of grease or oil into any drain or sewer.
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(Note

1. 2.

Please see the sketch at page 133 for reference. Any underground grease-traps will require the approval of the Building Authority. It is the applicants responsibility to seek such approval.)

5.2

Manholes and drain pipes in food rooms and seating accommodation (a) No manhole shall be situated inside any food room (including kitchen, food preparation room and scullery accommodation). Any manhole situated in the seating accommodation must be provided with a double-seal cover.

(Note : Any manhole situated inside any food room (including kitchen, food preparation room and scullery accommodation) must be resited outside such food room. The resiting of manhole is a drainage alteration which may require the approval of the Building Authority. It is the applicants responsibility to seek such approval.) (b) Any soil / waste / rain-water pipe inside any food room (including kitchen, food preparation room and scullery accommodation) or seating accommodation shall be enclosed in pipe duct constructed of impervious rust-proof materials* to the satisfaction of the Director of Food and Environmental Hygiene. Suitable inspection openings shall be provided to such enclosure(s).

(*Note : For example, stainless steel sheet of 1.6 mm, or brickwork of 115 mm with plaster on the outer side would normally be acceptable.) 6. OTHER FACILITIES 6.1 Water supply Public mains water shall be laid on to the premises unless the Director of Food and Environmental Hygiene approves another source. 6.2 Scullery accommodation wash-up sink(s) of glazed earthenware, stainless metal or other approved materials of not less than 450mm in length (measured between the top inner rims) shall be installed in (state position). Every sink shall be connected to public mains water supply or source of water supply approved by the Director of Food and Environmental Hygiene and fitted with a waste pipe connected to a proper drainage system. 6.3 Sterilization facilities Not less than sterilizer(s) of not less than 23-litre capacity shall be provided in (state position) for the sterilization of all crockery, glassware or other utensils used in the preparation and consumption of food. Perforated metal or wire dipping trays shall be provided to hold the crockery etc. being sterilized. Alternatively, a mechanical dish washer or bactericidal agent may be used. The type of the dish washer or bactericidal agent must be approved by the Director of Food and Environmental Hygiene.

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6.4

Arrangement for washing and sterilization facilities If no dish washing machine is provided, the washing and sterilizing facilities for eating and drinking utensils in the food room of the premises shall be arranged in such a manner and position satisfactory to the Director of Food and Environmental Hygiene. (Note : A suggested layout for the washing and sterilization facilities is shown at page 134.)

6.5

Storage of utensils Adequate cupboard space shall be provided for the storage of utensils, crockery and cutlery used in the food business. (Note : The suggested amount of cupboard space to be provided is 0.02 cubic metre for every square metre of the food room area, i.e. kitchen, food preparation room and scullery accommodation.)

6.6

Food tables The tops of tables used for food preparation must be made of close-jointed hardwood or other impervious materials.

6.7

Chopping blocks Chopping blocks or benches of smooth close-jointed hardwood and free from cracks must be provided for cutting up food.

6.8

Refrigerators Refrigerator(s) must be provided for the purpose of storing all perishable food at a temperature not exceeding 10C. A thermometer shall be provided to each refrigerator indicating the temperature at which the food is being stored.

6.9 Food Counters Counters shall be constructed of brick or other substantial and impervious materials and permanently fixed into position. Such counters, etc., must be surfaced with impervious materials both on the tops and on the sides facing the food preparation / scullery space. 6.10 Racks and shelves Adequate number of racks and shelves shall be provided for the storage of utensils to prevent them from contacting with the ground / floor surface. 6.11 Food lifts (a) (b) Any food lift(s) installed shall be of impervious metal construction throughout and is easily accessible for cleansing. All shelves shall be removable. If only one food lift with one single compartment is provided: (i) it should be restricted for the conveyance of prepared food and clean
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utensils only; or (ii) the single compartment to be sub-divided into two with the upper compartment for the storage of prepared food and clean utensils, and the lower compartment for the storage of food remnants and used / soiled utensils.

(c)

On the external surfaces of the food lift(s) or compartment(s) used for the conveyance of prepared food and clean utensils and also for the conveyance of used utensils, there shall be notices in Chinese characters each at least 50 mm high in the following form: (English translation : This food lift is to be used only for the conveyance of prepared food and clean utensils.) (English translation : This food lift is to be used only for the conveyance of used utensils.)

7.

CERTIFICATES / LETTERS OF COMPLIANCE 7.1 Certificate for Ventilating System Before a ventilating system (including an air-conditioning system) is installed, a certificate must be obtained from the supplier and delivered to the Director of Food and Environmental Hygiene, giving the particulars required by section 94 of the Public Health and Municipal Services Ordinance, Cap. 132. 7.2 Fire Services Certificate A Fire Services Certificate in respect of the premises under application for a light refreshment restaurant licence shall be obtained from the Director of Fire Services. 7.3 Letter of Compliance for Mechanical Ventilating System A Letter of Compliance in respect of fire safety provisions for mechanical ventilating system installed in the premises under application for a light refreshment restaurant licence shall be obtained from the Director of Fire Services. 7.4 Certificate of Compliance and Certificate of Completion in respect of gas installations A Certificate of Compliance and a Certificate of Completion in respect of all gas fittings and appliances installed in the premises under application for a light refreshment restaurant licence shall be obtained from a registered gas contractor. 7.5 Electrical Installation Certificate All electrical work (including new, alteration, addition or repairing work) on the fixed electrical installation of the restaurant, after completion, shall be inspected, tested and certified by an electrical worker / contractor registered with the Director of Electrical and Mechanical Services (DEMS). A certified true copy or the original of the Work Completion Certificate (Form WR1) shall be submitted to the Director of Food and Environmental Hygiene as a proof of compliance. For existing electrical
- 141 -

installations of the restaurant, a Periodic Test Certificate (Form WR2) endorsed by DEMS in lieu of the required Form WR1 shall be submitted instead. 7.6 Supervision of food business by trained persons (Applicable to food premises that are required to appoint a Hygiene Manager and a Hygiene Supervisor) :1. Submission to the Director of Food and Environmental Hygiene (DFEH) documentary proof with a copy of course certificate to the effect that the food business at the premises shall be supervised by a full time Hygiene Manager who has completed a hygiene manager training course recognized by the Food and Environmental Hygiene Department (FEHD) and is awarded a certificate. The full time duty will require working in the premises for not less than 8 hours a day. Submission to DFEH documentary proof to the effect that a full time Hygiene Supervisor shall assist the Hygiene Manager in supervising the operation of the food business. For Hygiene Supervisor who has completed a hygiene supervisor training course recognized by FEHD and is awarded a certificate, a copy of the course certificate is also required. For Hygiene Supervisor who has completed a hygiene supervisor training course organized by FEHD and is awarded a certificate, submission of a copy of the course certificate is not required. The full time duty will require working in the premises for not less than 8 hours a day. In relation to 1 above, for those food premises which are under the same licensee and housed in the same supermarket or food court, appointment of the same person as the Hygiene Managers for respective individual licences will be allowed. In that case, the full time duty of the Hygiene Manager will require working in those food premises for not less than in the aggregate 8 hours a day and adequate supervision of the food business of each of those food premises. In relation to 2 above, for those food premises which are under the same licensee and housed in the same supermarket or food court, appointment of the same person as the Hygiene Supervisors for respective individual licences will be allowed. In that case, the full time duty of the Hygiene Supervisor will require working in those food premises for not less than in the aggregate 8 hours a day and adequate supervision of the operation of the food business of each of those food premises.

2.

3.

4.

or (Applicable to food premises that are required to appoint a Hygiene Supervisor only):1. Submission to the Director of Food and Environmental Hygiene documentary proof to the effect that the food business at the premises shall be supervised by a full time Hygiene Supervisor who has completed a hygiene supervisor training course and is awarded a certificate. For Hygiene Supervisor who has completed a hygiene supervisor training course recognized by the Food and Environmental Hygiene Department (FEHD) and is awarded a certificate, a copy of the course certificate is also required. For Hygiene Supervisor who has completed a hygiene supervisor training course organized by FEHD and is awarded a
- 142 -

certificate, submission of a copy of the course certificate is not required. The full time duty will require working in the premises for not less than 8 hours a day. 2. In relation to 1 above, for those food premises which are under the same licensee and housed in the same supermarket or food court, appointment of the same person as the Hygiene Supervisors for respective individual licences will be allowed. In that case, the full time duty of the Hygiene Supervisor will require working in those food premises for not less than in the aggregate 8 hours a day and adequate supervision of the operation of the food business of each of those food premises.

8.

NO ENCROACHMENT No encroachment on any Government Land or common passageway shall be made either in front, at side or at rear of the premises.

NON-STANDARD REQUIREMENTS 9. CERTIFICATION ON FREE OF UNAUTHORIZED BUILDING WORKS Certification made by recognized professional(s) (i.e. Authorized Persons and Registered Structural Engineers under section 3 of the Buildings Ordinance (Chapter 123)) in prescribed form(s) (FEHB 191) as in accordance with the Guidelines for Authorized Persons and Registered Structural Engineers for certification of the food business premises are free of unauthorized building works issued by the Director of Buildings, Director of Lands or Independent Checking Unit of Housing Department, where appropriate, shall be submitted to the Food and Environmental Hygiene Department. (Except for food business premises in Housing Authoritys properties or Government properties). 10. DECLARATION CONDITIONS ON COMPLIANCE WITH GOVERNMENT LEASE

A declaration (FEHB 192) by the applicant declaring that the operation of a light refreshment restaurant at the premises is in compliance with Government lease conditions shall be submitted to the Food and Environmental Hygiene Department. (Except for food business premises in Housing Authoritys properties, the properties divested to The Link Management Limited or Government properties).

Note: The imposition of other non-standard requirements will depend on the circumstances of each individual application.

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FULL

LIGHT

REFRESHMENT

RESTAURANT

LICENCE

STANDARD CONDITIONS 1. The layout of the premises, other than furniture, shall be kept in strict conformity with that shown in the final plans approved by the Director of Food and Environmental Hygiene, and no alterations or additions shall be made to the premises without the prior approval of the Director of Food and Environmental Hygiene. Except with the approval of the Director of Food and Environmental Hygiene, or as specified in any licence or permit granted by the Director of Food and Environmental Hygiene, the premises must not be used for any other purpose or class of business. (a) All water laid on and used in connection with the business other than that for flushing and air-conditioning purposes must be drawn from public mains or such other sources as has been approved by the Director of Food and Environmental Hygiene. (b) If a water storage tank is to be installed on the premises, (i) the tank shall be provided with a close-fitting cover so constructed as to prevent the access of dust and insects or other foreign matters. The cover shall be kept closed at all times except when the tank is being cleaned, repaired, or some other operation that cannot be carried out with such cover closed is being carried out; and the inside of the tank must be thoroughly cleansed and scrubbed with a solution of not less than fifty parts of chlorine to one million parts of water every three months. The tank must be kept empty when not in use.

2.

3.

(ii)

(iii) On completion of each periodical cleaning, the date on which the cleansing was carried out must be painted legibly and conspicuously on every tank. (iv) Upon receipt of instruction from any health inspector, special cleansing in such manner and within such time as may be required must also be carried out.

4.

Sufficient containers must be provided for the storage or display of all open food except uncooked perishable food and to protect it as far as possible, against contamination from dust or vermin. Adequate precautions must be taken to safeguard ice used in drinks against contamination. All fresh fruit juices shall be free from contamination by hand and extracted from the fruit by means of a juice extractor. All fresh fruit juices, if not sold immediately after extraction, shall be stored in suitable containers with close-fitting covers or stoppers and kept separate from other commodities in a refrigerator. Only boiled water and / or distilled water shall be used for diluting drink mixes / fruit juices in the preparation of non-bottled drinks. All non-bottled drinks and liquid drink mixes / fruit juices used in the preparation of non-bottled drinks shall be stored in suitable containers with close-fitting covers or stoppers and kept separate from other commodities in a refrigerator.

5. 6.

7.

8.

9.

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10.

All drinking straws or tubes shall be supplied to customers in the manufacturers original dust-proof wrappings or other dust-proof containers. Only drink mixes obtained from a licensed food factory or other lawful sources shall be used in the making of beverages. The sale of non-bottled drinks shall be conducted only in conjunction with the business of the licensed restaurant. Wash-hand basins must be provided with an adequate supply of liquid soap in dispensers and clean paper towels or cloth towel rolls in dispensers or electric hand dryers. (a) If cloth towel rolls in dispensers are used, (i) the dispensers should be designed in such a way that the users can only retrieve the clean and unused portion of the cloth towel roll therein; and

11.

12.

13.

(ii) the towels or towel rolls provided through the dispensers must be dry, clean, sanitised, unworn, stainless and of good quality. (b) If electric hand dryers are provided, they must be in good working condition at all times.

14.

Each water closet must be provided with an adequate supply of toilet paper and kept clean at all times. If wet towels are provided for the use of customers, a sterilizer must be provided and used. Disposable cups used for serving drinks shall be kept in dust-proof containers. Sufficient dust-bins with close-fitting lids must be provided for the storage of all refuse and other waste matter awaiting disposal. Any fume, steam and hot air from the stoves in the kitchen and / food room and from any extraction fan must be arranged to discharge into the open air in such a manner as not to be a nuisance. All metal hoods, ducting, extraction fans, grease filters/water scrubbers of the exhaust system shall be maintained in a reasonable clean condition and in an efficient working order at all times. The system must be in operation during business hours. All smoke from the use of solid fuel and diesel oil shall be discharged through the chimney. The ventilating system must be kept fully in operation at all times when the premises are open to the public. Should any leakage of soil/waste/rain-water pipe inside any food room (including kitchen, food preparation room and scullery accommodation)/seating accommodation or any blockage of manhole in the seating accommodation be found, all food business activities therein shall be suspended until such time when such pipe or manhole is satisfactorily repaired/cleared of the blockage. Sufficient clean overalls or outer garments must be provided for all employees on duty. Immunization cards of all employees must be produced for cross check and inspection
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15. 16. 17.

18.

19.

20. 21.

22.

23 24.

whenever requested by inspecting officers. 25. The licensee, or a manager nominated by the licensee in writing to the Director of Food and Environmental Hygiene and acceptable to the Director of Food and Environmental Hygiene, shall conduct the business in person at the licensed restaurant. Personal effects such as clothing, footwear, luggage, umbrella, toilet articles and other articles, must not be stored or left in any food room. Water in every wet refrigerator and / or immersion cooler must be kept clean at all times. The use of wooden or other duck boards must not be allowed on the premises. Hygiene Manager and/or Hygiene Supervisor (Applicable to food premises that are required to appoint a Hygiene Manager and a Hygiene Supervisor ):1. A full time Hygiene Manager who has completed a hygiene manager training course recognized by the Food and Environmental Hygiene Department (FEHD) and is awarded a certificate shall supervise in person the food business at the licensed premises while on duty. A list of duties of Hygiene Managers is attached at Annex (See page 149) for reference. The full time duty will require working in the premises for not less than 8 hours a day. A full time Hygiene Supervisor who has completed a hygiene supervisor training course organized or recognized by FEHD and is awarded a certificate shall assist the Hygiene Manager in supervising the operation of food business. A list of duties of Hygiene Supervisors is attached at Annex (See page 149) for reference. The full time duty will require working in the premises for not less than 8 hours a day Course certificates of the Hygiene Manager and Hygiene Supervisor, other than the Hygiene Supervisor who obtains his certificate after attending a hygiene supervisor training course organized by FEHD, appointed by the licensee shall be kept at the licensed premises and be readily available for inspection on demand at all reasonable times. Any change of the Hygiene Manager or Hygiene Supervisor must be reported in writing to the Director of Food and Environmental Hygiene within seven working days. A copy of the course certificate of the new Hygiene Manager or Hygiene Supervisor should be provided for retention if the course certificate is obtained after having completed a hygiene manager/supervisor training course recognized by FEHD. For Hygiene Supervisor who obtains the course certificate after having completed a hygiene supervisor training course organized by FEHD, submission of a copy of the course certificate is not required. The Hygiene Manager should be a managerial staff at the licensed food premises. The Hygiene Supervisor should be a staff member who performs a supervisory role in food handling at the licensed food premises. The Hygiene Manager and Hygiene Supervisor shall, save with reasonable cause, supervise in person the food business at the licensed premises while on duty. The licensee shall within six weeks after the Hygiene Manager or Hygiene Supervisor has resigned or is absent from his/her post for whatever reason appoint a new Hygiene Manager or Hygiene Supervisor.

26.

27. 28. 29.

2.

3.

4. 5. 6. 7.

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8.

In relation to 1 above, for those food premises which are under the same licensee and housed in the same supermarket or food court, the full time duty of the Hygiene Manager will require working in those food premises for not less than in the aggregate 8 hours a day and adequate supervision of the food business of each of those food premises, if the same person is appointed as the Hygiene Managers for respective individual licences. In relation to 2 above, for those food premises which are under the same licensee and housed in the same supermarket or food court, the full time duty of the Hygiene Supervisor will require working in those food premises for not less than in the aggregate 8 hours a day and adequate supervision of the operation of the food business of each of those food premises, if the same person is appointed as the Hygiene Supervisors for respective individual licences.

9.

or (Applicable to food premises that are required to appoint a Hygiene Supervisor only):1. A full time Hygiene Supervisor who has completed a hygiene supervisor training course organized or recognized by the Food and Environmental Hygiene Department and is awarded a certificate shall supervise in person the food business at the licensed premises while on duty. A list of duties of Hygiene Supervisors is attached at Annex (See page 149) for your reference. The full time duty will require working in the premises for not less than 8 hours a day. Course certificate of the Hygiene Supervisor, other than the Hygiene Supervisor who obtains his certificate after attending a hygiene supervisor training course organized by FEHD, appointed by the licensee shall be kept at the licensed premises and be readily available for inspection on demand at all reasonable times. Any change of the Hygiene Supervisor must be reported in writing to the Director of Food and Environmental Hygiene within seven working days together with a copy of the course certificate of the new Hygiene Supervisor, other than the Hygiene Supervisor who obtains his certificate after attending a hygiene supervisor training course organized by FEHD, for retention. The Hygiene Supervisor should be a staff member who performs a supervisory role in food handling at the licensed food premises. The licensee shall within six weeks after the Hygiene Supervisor has resigned or is absent from his/her post for whatever reason appoint a new Hygiene Supervisor. The Hygiene Supervisor shall, save with reasonable cause, supervise in person the food business at the licensed premises while on duty. In relation to 1 above, for those food premises which are under the same licensee and housed in the same supermarket or food court, the full time duty of the Hygiene Supervisor will require working in those food premises for not less than in the aggregate 8 hours a day and adequate supervision of the operation of the food business of each of those food premises, if the same person is appointed as the Hygiene Supervisors for respective individual licences.

2.

3. 4. 5. 6.

30.

No encroachment on any Government Land or common passageway shall be made either in front, at side or at rear of the premises.

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31.

The licensee shall exhibit and keep exhibited a sign supplied by the Director of Food and Environmental Hygiene denoting that the premises have been licensed at a conspicuous place near the main entrance of the licensed premises. Only such items of cooked food as endorsed on the licence shall be sold on the premises. No roasting or frying shall be employed in preparing the permitted food items.

32. 33.

NON-STANDARD CONDITIONS

The imposition of non-standard conditions will depend on the circumstances of each individual application.

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Annex

Duties of Hygiene Managers and Hygiene Supervisors

Duties of Hygiene Managers To identify key areas of risk in various food operations for early remedial actions To ensure compliance with the regulations, licensing conditions and codes of practice relating to food businesses To monitor the health condition of food handlers and to arrange medical examination or suspension of work where necessary To provide in-house training for the food handlers To supervise the work of the Hygiene Supervisor (if any) To handle complaints or enquiries from customers on food hygiene matters To act as a focal point of contact with the Food and Environmental Hygiene Department

Duties of Hygiene Supervisors To advise food handlers on the proper food handling practices and ensure their observance To conduct daily checks on the personal, environmental and food hygiene conditions of the food establishment and keep records on the findings To act as a focal point of contact with the Food and Environmental Hygiene Department (Note: for food establishments not required to appoint a Hygiene Manager)

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Appendix N

Common Non-compliance Items

Category Provisional Licence Non-compliance Items 1. Inspection date indicated on the The Recommended measures applicant, his authorized

Certificate of Compliance is earlier representative or the Authorized than the date of issue of the latest Person (AP) / Registered Structural Letter of Requirements. Engineer (RSE) conduct inspection upon receipt of the latest Letter of Requirements. 2. The ventilation plan is incomplete. Obtain the plan(s) required from the organizations concerned (such as building possible. 3. Record photos of taken Food during Submit photos taken before and after Business building for record works photos to (UBW). taken support If the owners office) / as property early as management

inspections are not attached to the the removal of the unauthorized Certification Building Provisional certification. Ventilating System (Health Requirements) 4. The ventilation plan does not tally Submit with the layout plan. revised ventilation plan Premises Free of Unauthorized premises are free of UBW, submit Works Licence (UBW) during the Application inspection

(Form UBW-1) to support the certification.

and/or layout plan which tallies with each other.

5. The capacity of the extraction fans Remind as early as possible the and propulsion fans are not contractor to provide the information required. the contractor and of the provided.

6. The kitchen, toilets and seating Remind with systems. independent ventilating ventilating

accommodation are not provided requirement of providing separate systems submit ventilation plan as early as possible.

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Category

Non-compliance Items

Recommended measures the contractor of the

7. The positions of the fresh air Remind not conform to the requirements: The fresh air inlet(s) and exhaust air outlet(s) shall be sited at a height of not less than 2.5 m from the ground level. The fresh air inlet(s) and exhaust air outlet(s) shall be sited in a direction as not to be a nuisance.

inlet(s) and exhaust air outlet(s) do requirement of the location of the fresh air inlet and exhaust air outlet.

Ventilating System (Fire Safety Requirements)

8. The ventilation plan is incomplete.

Obtain the plan(s) required from the organizations concerned (such as building possible. owners office) / as property early as management

9. Existing

installations

on

the Before submitting the Report of Completion Division of to the the Fire Ventilation Services

premises do not tally with the plan.

Department (FSD), check whether the ventilating system installed tallies with the initial proposal. If not, a revised plan has to be re-submitted to FEHD. 10. The installations or materials are Check the List of Accepted Material not of the accepted type: fire dampers fusible links ventilating system external air duct insulation material 11. The installations do not conform to Remind the requirements: Fire damper(s) is / are not provided between fire compartment the contractor of the and Equipment (Ventilation System) on the FSD web page before purchasing materials cep_eq.html

air filters or precipitators in the http://www.hkfsd.gov.hk/home/eng/ac

requirements.

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Category

Non-compliance Items walls / floors. Fire damper(s) is / are installed in wrong orientation. Fire damper(s) is / are not sealed. Fire damper(s) is / are not securely installed in the plane of the fire compartment wall. Access panel(s) is / are not provided for the fire damper(s). Combustible material is found in the air duct(s). Combustible the precipitator. material (plastic electrical conduit) is found inside

Recommended measures

Unauthorized Building Works (UBW)

12. UBW: Unauthorized Unauthorized cocklofts. Unauthorized rooftop / flat roof / yard structures. installed against the external wall. Unauthorized metal slabbing-over staircases cockloft / staircase void.

Attention should be paid to whether of the premises contain possible UBW which are likely to meet with and objections (including alterations

made by the previous owner/tenant). [Note: In order to certify that the likely to meet with objections, the AP

Unauthorized retractable canopies premises are free of UBW which are frames / RSE is required to check whether its associated areas.]

supporting cooling towers attached there are UBW in the premises and to the external wall. Signboards at a height of less than 3.5m and 5.8m from the pavement and carriageway respectively. Shop front decoration projecting beyond the building line. Air-conditioning units projecting over the pavement / side alley / back alley or common area. Demolition of approved ramps for persons with a disability. Demolition of approved toilets for
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Category

Non-compliance Items persons with a disability. Additional raised screeds without provision of access for persons with a disability. Unauthorized premises. Non-approved structural alterations, unauthorized obstruction to smoke vents, alteration or removal of fire doors. metal canopies attached to the external wall of the

Recommended measures

Fire Safety Requirements

13. The installations and materials are Check the List of Accepted Fire not of the accepted types: The self-contained Service Installations and Equipment luminaries on the FSD web page before

emergency lighting system is not of purchasing materials: the accepted type. Information of http://www.hkfsd.gov.hk/home/eng/ac the brand and model number of the cep_eq.html. system are not provided in the FS251 certificate and no relevant test report is attached. 14. The installations do not conform to Remind the requirements: Sub-standard kitchen doors (kitchen doors shall be self-closing and with a fire resisting period equivalent to hour). The food hatch between the kitchen and the seating accommodation exceeds 0.2 m2 in area. The food hatch between the kitchen and the seating accommodation is not protected by 44 mm hardwood or equivalent drop hatch. Sprinkler head(s) is / are covered by plastic sheets or plastic seals. Sprinkler head(s) is / are obstructed by piping or false ceiling.
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the

contractor

of

the

requirements.

Category

Non-compliance Items Insufficient call points for manual fire alarm system (fire alarm call points shall be installed outside the kitchen, around each exit and at the cashiers counter). Lack of maintenance and labels for portable fire fighting equipment (maintenance / inspection of the fire fighting equipment shall be carried out at least once every 12 months, the relevant FS251 certificate shall be provided and appropriate labels shall be affixed to the fire fighting equipment). 15. No documentary proof: Use of fire resisting glass as compartmentation in the kitchen without providing the relevant catalogue of the manufacturer and test report. Installation shall be carried out in accordance with the manufacturers specification and a declaration signed by an AP shall be submitted. No documentary proof and appropriate labels for Polyurethane (PU) foam filled mattress and upholstered furniture 16. Lack of valid FS251 certificate(s): Ventilating / air conditioning luminaries control systems Self-contained emergency lighting system Portable fire fighting equipment Protection drop hatch at food hatch Lack of valid certificates for fire service equipment on the premises:
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Recommended measures

Ask the manufacturer / supplier for the required documentary proof when placing an order for the relevant material. Remind the contractor of the requirements.

Submit the ventilation plan and air conditioning data of the premises to FEHD as early as possible for FSD to ascertain if ventilating / air conditioning control systems need to be installed on the premises. Notify the FSI contractor of the certificate requirements as early

Category (a) (b) (c)

Non-compliance Items Either no FS251 is provided or an expired FS251 is provided The FS251 provided contains defective items Provision of the relevant FS251 and FSI/314A is required for alteration or addition of fire service equipment system). installations (such as and sprinkler

Recommended measures as possible. If defects are found in the fire service equipment of the building, a checklist of defects together with a completed FS251 indicating that the defects have been rectified of of shall FS251 fire of be and service the submitted. Provision addition FSI/314A for any alteration or installations and equipment.

system or manual fire alarm

Report of Compliance with Licensing Requirements

17. Fitting out works do not conform to Remind the requirements: No floor drain provided. Waste pipes in the food room are not enclosed in of pipe ducts constructed impervious

contractors

requirements.

rust-proof material. Water closet compartments do not conform to the requirements (the internal dimension of the water closet compartment shall not be less than 1 200 mm x 700 mm; the standing space in front of each urinal shall not be less than 500 mm x 500 mm). 18. Supporting documents: Work (Form wiring, provided. The communal / allocated toilet certificate issued by the owner or management of the building does not indicate the relative locations
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Completion WR1) and no for

Certificate electrical of

Notify the contractor of the certificate requirements as early as possible.

installations lacks diagram for certificate electrical workers and contractors

Obtain the necessary documents duly signed from the owner or property management as early as possible.

Category

Non-compliance Items of the restaurant and communal toilets. signed The certificate is not by the owner or

Recommended measures

management. The certificate confirming the use of common area issued by the owner or management is not signed. Certificates of Compliance Verify whether the certificates contain all information showing compliance with all licensing requirements of the Buildings Department / Housing Department and the calculations on the structural adequacy of the existing floor in respect of the additional loads. (Category 2 Requirements of the Buildings Department / Housing Department).

Others Revised Plans

Points to Note

Recommended Measures

Vetting of revised plans may need some Do not revise the proposed plans 20 working days. once submitted.

Cancellation of Existing Licence/Permit

For premises already covered by a valid Submit documentary proof on sole food business licence / permit, the control over the premises as early as licence under application shall only be possible. issued upon cancellation of the current licence / permit.

Monitoring of Progress

A provisional licence shall be valid for 6 Use the On-line Licence Application months. Report of compliance should Tracking Facility to check the status be made to FEHD at least 15 working of the application: days before the expiry of the provisional www.licensing.gov.hk licence.

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Appendix O CATEGORISATION OF TYPICAL BUILDING SAFETY ISSUES Category 1 (a) (b) (c) (d) (e) (f) (g) Fire resisting doors to be self-closing. Door across exit route to open in the direction of exit. Misleading exit sign to be deleted. Information on licensed plans as identified at Application Vetting Panel meeting stage e.g. licensed area to agree with site condition. Means of escape to be clear of movable obstructions. Automatic sliding door at front entrance to stay open to the full width in the event of power failure. Information on Form UBW-1/UBW-2 to be submitted.

Category 2 (a) (b) (c) (d) (e) (f) (g) (h) (i) (j) (k) (l) (m) (n) Door certificates and test report certified by authorized person/registered structural engineer. Kitchen hatch shutter certificate. Exit route/door to be increased to a specified width. Door not to obstruct exit route at any point of its swing. No. of exit routes from the premises to be increased. Means of escape to be cleared of permanent obstructions, e.g. metal gates, protrusions of partition walls/rooms onto the exit route. Kitchen to be enclosed by walls and floors with specified fire resisting period (FRP). Shop front return to be not less than 450mm. Exit staircase to be enclosed by walls with specified FRP. Protected lobby to be provided. The separating wall/floor should have adequate FRP. Structural justification for screeding on slabs to raise floor levels, solid partition and fish tank, etc. Structural justification for floor/slab opening. Acknowledgement of completion of approved alterations and additions work formally approved under the Buildings Ordinance (Form BA 14) and/or acknowledgement of completion of minor works under the Building (Minor Works ) Regulation.

Category 3 (a) (b) (c) Original design live load is inadequate. Unsatisfactory means of escape e.g. insufficient exit routes/exit doors and inadequate headroom of exit routes. Unauthorized building works in common areas resulting in obstruction of means of escape from the restaurant premises or the building, such as unauthorized sub-division of a floor into separate units resulting in some units without adequate means of escape, and unauthorized blocking up of access to an exit staircase rendering the means of escape of other occupancies inadequate. Unauthorized sub-division of a floor into separate units without the provision of internal corridors protected by fire resisting walls and doors (except for shopping arcade).

(d)

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(e)

(f) (g) (h)

Food business premises resulting in increase of population figures which exceed the allowable discharge values of the existing staircases for means of escape or the existing width of exit routes for the storey where the food premises are situated cannot accommodate the total population capacity of that storey. The designed live loads of the premises under licence application cannot meet the required 4 kPa for restaurant use. Licence application in upper floors of single staircase building. Conversion of area/premises which were excluded from GFA calculation in the original building design into accountable GFA.

Note: 1. The Buildings Department will continue to advise on rejection of the issue of a licence until the unauthorized building works which pose risks to public safety have been removed or the risks to public safety have been eliminated. 2. If the removal or rectification of the unauthorized building works involves the carrying out of building works not exempted under section 41(3) of the Buildings Ordinance, it will be necessary for the applicant to appoint an Authorized Person and/or a Registered Structural Engineer and to obtain the prior approval and consent of the Building Authority for such building works. However, some removal works as stipulated in Schedule 2 Part 2 of the Building (Minor Works) Regulation are classified as designated exempted works which may be commenced under the said Regulation. Copies of Guidelines for the Removal of Typical Unauthorized Building Works and its amendments can be obtained from Buildings Department or downloaded from the web-site www.bd.gov.hk for information. 3. The examples of Category 1, 2 and 3 above are not exhaustive.

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Appendix P

Certification of Food Business Premises Free of Unauthorized Building Works Guidelines for Authorized Persons and Registered Structural Engineers

1. 2. 3.

Guideline UBW-1 for premises in private buildings (Annex I) Guideline UBW-2 for premises in New Territories Exempted Houses (Annex II) Guideline UBW-3 for premises divested to the Link Management Limited (Annex III)

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Appendix P (Annex I) Guideline UBW-1 Certification of Food Business Premises Free of Unauthorized Building Works Guidelines for Authorized Persons and Registered Structural Engineers (Applicable to Private Buildings) Introduction The following guidelines are provided for authorized persons (AP) and registered structural engineers (RSE) who are commissioned to certify that food business premises are free of unauthorized building works (UBW) required by the Licensing Authority. Unauthorized Building Works 2. Buildings and building works are defined in section 2 of the Buildings Ordinance (BO). Unless exempted under section 41(3) of the BO, buildings erected or building works carried out without the prior approval and consent from the Building Authority (BA) or minor works violating the statutory requirements of the Building (Minor Works) Regulation are UBW. 3. To verify if any buildings or building works are unauthorized, the AP/RSE are advised to examine the approved plans of the subject building including the approved plans for all alteration and addition (A&A) works relating to the premises in question and, if any, the record plans and the completed minor works record in case the A&A works are minor works. For A&A works including minor works, the AP/RSE should check if the completed works have been certified under the BO and accepted by the BA. Scope and Extent of AP/RSEs Certification 4. For the purpose of certifying that food business premises are free of UBW, the AP/RSE should check the existence of any UBW within the food business premises (e.g. unauthorized slabs covering approved cockloft/staircase voids, removal of approved facilities for persons with a disability), UBW attached to or extending from the external walls of the food business premises (e.g. metal frames for cooling towers) and UBW located off the premises but directly associated with or serving the premises under application*(e.g. metal frames for air-conditioning units).

* For the avoidance of doubt, if the food business premises under application is served by the central air-conditioning plant of the building in which the premises is situated, those ventilation ducts, associated frames and related branching off accessories of the central plant serving the premises need not be included in the certification subject to compliance with item (f) of paragraph 6.

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5. The certification system, as regards free of UBW, does not include UBW attached to the external walls or on the approved roofs of the food business premises if such UBW are being used to serve premises other than the food business premises. 6. Subject to paragraph 4 above and without violating the statutory requirements of the Building (Minor Works) Regulation, the following types of existing UBW need not be included in the certification. However, the AP/RSE should make necessary steps including a visual inspection to satisfy himself that such UBW are not in dilapidated or dangerous condition. Any certification with structural justification, if required, should be submitted prior to the application for full licence and transfer of licence. (a) Continuous unauthorized canopies or overhead projections serving both the premises and other premises and that the portion of the canopy or projection serving the premises under application is not more than 50% of the total length of the canopy or projection; Canopies, which do not consist of stone, tiles, glass or cement mortar and are not constructed of concrete, projecting not more than 500mm beyond the building line and having a minimum vertical clearance of 2.5m; Shopfront overhead projections, which do not consist of stone, tiles, glass or cement mortar and are not constructed of concrete, not more than 600mm beyond the building line and having a minimum vertical clearance of 2.5m; Decorative shopfront extensions/projections, which do not consist of stone, tiles, glass or cement mortar and are not constructed of concrete, of not more than 300mm beyond the building line; Existing signboards not resting on or suspended from approved canopies and with the area of the largest planer surface of the prescribed prism being less than 20m2 (prescribed prism means the smallest virtual rectangular prism which can contain all parts of the signboard, including its supporting structure but excluding structural members solely for preventing lateral movement of the signboard); Supporting frames projecting not more than 600mm from the external wall and at a height not less than 2.5m from the ground for air-conditioning units and vent ducts; Supporting frames not resting on approved suspended slabs and less than 600mm high for air-conditioning units; Supporting frames resting on approved roofs/slabs and less than 600mm high for air-conditioning units; Supporting frames suspended
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(b)

(c)

(d)

(e)

(f)

(g)

(h)

(i)

from

the

approved

floor

slabs

for

air-conditioning plants if such frames are certified, with supporting calculations, to be structurally safe. For the avoidance of doubt, ventilation ducts and associated accessories for the air-conditioning units wholly within the licensed premises not passing through compartment walls/floors and with a minimum vertical headroom of 2m need not be included in the certification; (j) Existing openings on or slabs over existing floors for food hoists and pipe ducts if such openings or slabs are certified, with supporting calculations, to be structurally safe and any slabs should not result in additional gross floor area under the Building (Planning) Regulations; Hollow raised platforms within approved premises with a height not greater than 600mm and not hindering the access for persons with a disability; Hollow raised platforms with a height between 600mm to 2000mm within approved premises if such platforms are certified, with supporting calculations, to be structurally safe and not hindering the access for persons with a disability;

(k)

(l)

(m) Removal of internal staircases not involving unauthorized strengthening works if such removal is certified, with supporting calculations, to be structurally safe; (n) Kitchens and toilets within approved premises and drainage works certified as being in proper function and properly connected; Small storage chamber for LPG cylinders with an aggregate capacity not exceeding 130L and complying with LPG Installation for Catering Purposes in Commercial Premises issued by the Electrical and Mechanical Services Department; and

(o)

(p) Grease traps suspended from the approved slab if such grease traps are certified, with supporting calculations, to be structurally safe. Minor works should be carried out under the Building (Minor Works) Regulation. Minor works violating the requirements of the said Regulation are UBW and will not be accepted. In paragraph 4 above, for example, supporting frames for air-conditioning units, if being minor works and not erected in accordance with the said Regulation are UBW, and the affected premises should not be certified as free of UBW. Where structural assessment is made, the supporting calculations should be prepared in accordance with the guidelines at Appendix A. 7. A list of typical UBW in food business premises and a checklist for carrying out certification are at Appendix B and C for general reference. The UBW described in Appendix B should not be taken as exhaustive. If minor works are commenced and carried out in accordance with the Building (Minor Works) Regulation, they are not considered as UBW.
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8. For removal of UBW, reference should be made to the Guidelines for the Removal of Typical Unauthorized Building Works and General Maintenance of External Walls published by the Buildings Department. However, certain removal works as stipulated in Schedule 2 Part 2 of the Building (Minor Works) Regulation are classified as designated exempted works which may be commenced under the said Regulation. 9. The guidelines provided in paragraph 6 are for the purpose of application for a food business licence and transfer of a licence from the Licensing Authority only. The operators should be reminded that future action may be taken under sections 24, 24AA and 40 of the BO to secure removal or rectification of these UBW by the Buildings Department in accordance with the prevailing enforcement policy.

Records of Completed Building Works 10. Except for pre-war buildings and buildings falling within the purview of the Buildings Ordinance (Application to New Territories) Ordinance, the approved plans and structural calculations for completed private buildings and A&A works; and completed Minor Works record thereon may be viewed in the Building Information Centre of BD at 13/F of Pioneer Centre, 750 Nathan Road, Kowloon (tel. no.: 2626 1207) or through Building Records Access and Viewing under On Line System (BRAVO) upon application and payment of the requisite fee. Certified copies of plans and documents are available upon submission of an application form together with the payment of the requisite fee. Application forms may be obtained from the Information Counter on 12/F of Pioneer Centre, 750 Nathan Road, Kowloon or by downloading soft copies from the website http://www.bd.gov.hk.

Enquiries 11. For specific enquiries, please approach the Licensing Unit of BD at 12/F of Pioneer Centre, 750 Nathan Road, Kowloon (tel. no. 2626 1257 handled by 1823 Call Centre of the Government).

Buildings Department August 2011

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Guideline UBW-1 (Appendix A) Information and Assessment to be included in the Supporting Structural Calculations 1. General Requirements (a) Whilst the structural members of the UBW should be checked under the current Building Regulations, all approved structural elements should be checked in accordance with the original design principle and the prevailing codes of practice at the time of construction. The imperial units shown in the approved plan and/or original design calculations should be converted to metric units for easy reference. The structural integrity of the affected structures should be checked in accordance with the minimum imposed loads stipulated in Regulation 17 of the Building (Construction) Regulations.

(b)

(c)

2. Fundamental Information and Assessments (if applicable) (a) The original design data retrieved from the approved plan and/or original design calculations, such as material specifications, permissible stress and design imposed load should be given. Relevant structural framing part plans should be submitted to show the affected portion of existing structures. Relative disposition of the additional elements such as partition walls, raised screeding, walk-in freezers, fish tanks, water pools, over hanging air-conditioning units and cooling towers should be shown on the structural framing part plans with appropriate setting out dimensions. The weight of all additional elements, such as partition walls and raised screeding, should be conformed to the type, size, thickness and density of the construction materials resulting from these additional works. The structural adequacy of the existing structures arising from the total combined loadings should be demonstrated.

(b)

(c)

(d)

(e)

3. Specific Information (if applicable) (a) The manufacturers catalogue and specification of the relevant plants and equipment should be attached in order to substantiate the design operational weight. (b) The design of steel frame supporting the relevant plants or equipment should be submitted. The connection details of these steel members and fixing details into existing structures should also be given. (c) Depending on the circumstances of individual cases, additional information and assessment may be required.

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Guideline UBW-1 (Appendix B) New Issue or Transfer of Food Business Licence Typical Unauthorized Building Works Requiring Removal/Rectification

1. 2. 3. 4. 5. 6. 7. 8.

Unauthorized rooftop/flat roof/yard structures. Unauthorized structures on or suspended from approved canopies. Unauthorized canopies/projections /extensions/cladding. Unauthorized signboards resting on or suspended from approved canopies. Unauthorized support frames for vent ducts. Unauthorized supporting frames for air-conditioning or ventilating plants. Unauthorized obstructions to smoke vents. Unauthorized alteration or removal of compartment walls or fire resisting walls/shutters/doors not complying with fire and structural safety requirements. Unauthorized slabs filling up approved voids.

9.

10. Unauthorized openings through slabs. 11. Unauthorized cocklofts, intermediate floors or floor extensions. 12. Unauthorized staircases. 13. Unauthorized removal, partial removal or alteration of staircases. 14. Unauthorized removal, partial removal or alteration of structural members. 15. Unauthorized removal of approved facilities for persons with a disability (e.g. toilet or access ramp) and unauthorized building works which hinder the access to the food business premises for persons with a disability (e.g. raised platform in seating areas). 16. Unauthorized alterations and additions works contravening the provisions of the Buildings Ordinance (e.g. sub-division of a floor into separate units not complying with the fire and structural safety requirements, conversion of plant rooms/car parks to usable floor areas for licensing, obstruction of means of escape from the premises or the parent building, etc.).

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Guideline UBW-1 (Appendix C) Checklist for Certifying Food Business Premises Free of Unauthorized Building Works (UBW) Part 1 General Information Address of Premises : Lot No.

Part 2 Examination of Approved Records/Minor Works Records Yes Approved plans for the parent buildings Approved plans for all alterations and additions (A&A) works affecting the subject premises Record plan of completed A&A works affecting the subject premises Completion certification of A&A works affecting the subject premises Building Authoritys acknowledgement of the completion certification of A&A works affecting the subject premises Records of Minor Works affecting the subject premises including record plans and associated documents BAs acknowledgement of the completion certification of Minor Works affecting the subject premises Part 3 Site Inspection (i) (ii) Prior to site inspection, the findings in Part 2 and the guidelines should be studied. When conducting the site inspection, reference should be made to the copy of the latest set of approved plans and record plans including those for A&A works with Building Authoritys acknowledgement and record plans for minor works with Building Authoritys acknowledgement. Yes No UBW within the premises, attached to or extended from the external walls of the premises, or located off the premises but directly associated with or serving the premises Itemize all UBW with detailed description including their condition, essential dimensions, location, material and fixing details. record on a copy of approved plans, and take record photos. N/A

Part 4 Submission of Certification Complete the certificate and submit all the required supporting documents and structural justification, if applicable.
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Appendix P (Annex II) Guideline UBW-2 Certification of Food Business Premises Free of Unauthorized Building Works in respect of New Territories Exempted Houses Guideline for Authorized Persons and Registered Structural Engineers Introduction This guideline is provided for authorized persons (APs) and registered structural engineers (RSEs) who are commissioned to certify that food business premises are free of unauthorized building works (UBW) in respect of New Territories Exempted Houses (NTEHs) required by the Licensing Authority. In this certification exercise, the APs/RSEs should first check with the requirements stipulated in the Buildings Department Guidelines before certifying that the food premises under application is free of UBW. Definition of New Territories Exempted Houses 2. NTEHs which are covered by the Buildings Ordinance (Application to the New Territories) Ordinance (Cap 121) are houses not exceeding 65.03m2 (700 ft.2) in area, 3 storeys and 8.23m (27 ft.) in height. Small Houses are NTEHs built in accordance with the Small House Policy under which male indigenous villagers in the New Territories are allowed to build a house on Government land upon payment of a concessionary premium or on his private agricultural land. As all Small Houses must be built in compliance with the provisions of Cap 121, they are all NTEHs. 3. On the other hand, NTEHs are not necessarily Small Houses. There are many house lots in the New Territories which are not granted under the Small House Policy. Examples include old schedule house lots and new grant house lots. Owners of these old schedule and new grant house lots may apply to the respective District Lands Officers to build houses in compliance with the provisions of Cap 121. 4. In short, for the purpose of this guideline, NTEHs refer to houses built in compliance with Cap 121 under the Small House Policy, on old schedule house lots or new grant house lots, as long as the houses are not bigger than 65.03m2, not higher than 8.23m and not exceeding 3 storeys.

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Unauthorized Building Works 5. To verify whether there are UBW in an NTEH, the APs/RSEs are advised to examine the lease in respect of the NTEH, the certificates of exemption in respect of site formation, building works and drainage works (if the NTEH is erected after October 1987) and the certificate of compliance. In case if the NTEH is an old schedule house lot or a new grant house lot where approval for redevelopment has been given by the respective New Territories District Lands Officer, the APs/RSEs are advised to also examine the letter of approval for redevelopment and the letter of No objection to occupy. Except the lease conditions which can be found in the Land Registry, certified true copy of the abovementioned documents (if available) can be obtained from the respective New Territories District Lands Offices upon payment of the relevant fees and charges. Application forms (LAOVIC_001) may be obtained from the Village Improvement and Lease Enforcement/Land Control Section of Lands Department at 22/F, North Point Government Offices, 333 Java Road, North Point, Hong Kong or download from Lands Departments Homepage. 6. This guideline is drawn up for APs/RSEs for the purpose of new issue and transfer of food business licences only. It does not prejudice Lands Departments or Buildings Departments rights to take enforcement actions if they detect UBW in the licensed food business premises or if there are other breaches of the leases or land grants. Lands Department reserves its rights to determine if any building works in licensed food business premises are UBW and if there are/have been other breaches of the leases or land grants and to take such enforcement or other actions as it considers appropriate. 7. Nothing contained in this guideline shall be treated or considered as giving rise to any representation or expectation that NTEHs shall be permitted to be used as food business premises or for purposes other than those permitted under the relevant leases or land grants. Enquiries 8. Enquiries may be made at Village Improvement and Lease Enforcement/Land Control Section of Lands Department at 22/F, North Point Government Offices, 333 Java Road, North Point, Hong Kong (Tel. No. 2231 3575).

Lands Department

April 2006

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APPLICATION FORM FOR COPYING OF DOCUMENTS (USE ONE FORM FOR EACH PREMISES) I. PARTICULARS OF THE PREMISES to be completed by the applicant in BLOCK letters (a) (b) (c) II. D.D./Lot No. : Address : District : DETAILS OF SERVICES REQUESTED to be completed by the applicant *Please

No. Services Requested 1. 2. 3. 4. 5. 6. Certified true copy of C of E in respect of building works Certified true copy of C of E in respect of site formation works Certified true copy of C of E in respect of drainage works Certified true copy of Certificate of Compliance Certified true copy of Approved Letter of Redevelopment of Old Schedule/New Grant House Lot Certified true copy of letter of No objection to occupy

III. DECLARATION OF THE APPLICANT (AP/RSE) I/We hereby declare that the information in the above documents will be used for ensuring compliance with the provisions of the Buildings Ordinance or any other enactment i.e. * licensing application _________________________________(state the type of license). * others __________________________________________________(state the purpose). AND I/We hereby undertake that I/we will not use the information so obtained for any other purposes and pay the prescribed fee(s). Name : Address : Signature : Date : Tel No. : Fax No. :

Notes : 1. The personal data provided in this application form will be used by the District Lands Office for the processing of this application. The provision of personal data by means of this form is voluntary. However, if you do not provide sufficient information, the District Lands Office may not be able to process your application. 2. The completed application form should be submitted in person to the relevant District Lands Offices whose addresses are listed overleaf.
(LAOVIC_001) - 169 -

District Lands Office

Address

Telephone

Fax

District Lands Office/Islands

19th floor, Harbour Building, 38 Pier Road, Central, Hong Kong 6th floor, North District Government Offices, 3 Pik Fung Road, Fanling, New Territories 11th floor, Sha Tin Government Offices, 1 Sheung Wo Che Road, Sha Tin, New Territories 3rd and 4th floors, Sai Kung Government Offices, 34 Chan Man Street, Sai Kung, New Territories 1st floor, Tai Po Government Offices, Ting Kok Road, Tai Po, New Territories 10th and 11th floors, Tsuen Wan Station Multi-storey Carpark Building, 174-208 Castle Peak Road, Tsuen Wan, New Territories 6th and 7th floors, Tuen Mun Government Offices, 1 Tuen Hi Road, Tuen Mun, New Territories 9th to 11th floors, Yuen Long Government Offices, 2 Kiu Lok Square, Yuen Long, New Territories

2852 4265

2850 5104

District Lands Office/North

2675 1809

2675 9224 2676 6432

District Lands Office/Sha Tin

2158 4700

2602 4093

District Lands Office/Sai Kung

2791 7019

2792 0706

District Lands Office/Tai Po

2654 1263

2650 9896

District Lands Office/Tsuen Wan and Kwai Tsing

2402 1164

2415 0703 2412 0505

District Lands Office/Tuen Mun

2451 1176

2459 0795

District Lands Office/Yuen Long

2443 3573

2473 3134 2479 9736 2478 8554

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Appendix P (Annex III) Guideline UBW-3 Certification of Food Business Premises Free of Unauthorized Building Works Guidelines for Authorized Persons and Registered Structural Engineers (Applicable to the divested Housing Authoritys Properties)

Introduction The following guidelines are provided for authorized persons (AP) and registered structural engineers (RSE) who are commissioned to certify that food business premises are free of unauthorized building works (UBW) required by the Licensing Authority with respect to the divested Housing Authority (HA)s properties.

Unauthorized Building Works 2. Buildings and building works are defined in section 2 of the Buildings Ordinance (BO). Unless exempted under section 41(3) of the BO, buildings erected or building works carried out without the prior approval and consent from the Building Authority (BA) or minor works violating the statutory requirements of the Building (Minor Works) Regulation are UBW. 3. The Independent Checking Unit (ICU) of the Housing Department (HD) administers the building control of the divested HAs properties to which the BO applies, under the delegated authority from the BA. 4. To verify if any buildings or building works are unauthorized, the AP/RSE are advised to examine the records of the subject building including the latest layout and fitting out plan accepted by the HD, and the plans for all alteration and addition (A&A) works relating to the subject premises approved by the ICU of HD, if any. For any A&A works, the AP/RSE should check with the ICU of HD if any such works have been certified completion and such certification have been accepted by the ICU of HD.

Scope and Extent of AP/RSEs Certification 5. For the purpose of certifying that food business premises are free of UBW, the AP/RSE should check the existence of any UBW within the food business premises (e.g. unauthorized slabs covering approved cockloft/staircase voids, removal of approved facilities for persons with a disability), UBW attached to or extending from the external walls of the food business premises (e.g. metal frames for cooling towers) and UBW located off the premises but directly associated with or serving the premises under application *(e.g. metal frames for air-conditioning units).

* For the avoidance of doubt, if the food business premises under application is served by the central air-conditioning plant of the building in which the premises is situated, those ventilation ducts, associated frames and related branching off accessories of the central plant serving the premises need not be included in the certification subject to compliance with item (f) of paragraph 7

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6. The certification system, as regards free of UBW, does not include UBW attached to the external walls or on the approved roofs of the food business premises if such UBW are being used to serve premises other than the food business premises. 7. Subject to paragraph 5 above and without violating the statutory requirements of the Building (Minor Works) Regulation, the following types of existing UBW need not be included in the certification. However, the AP/RSE should make necessary steps including a visual inspection to satisfy himself that such UBW are not in dilapidated or dangerous condition. Any certification with structural justification, if required, should be submitted prior to the application for full licence and transfer of licence. (a) Continuous unauthorized canopies or overhead projections serving both the premises and other premises and that the portion of the canopy or projection serving the premises under application is not more than 50% of the total length of the canopy or projection; Canopies, which do not consist of stone, tiles, glass or cement mortar and are not constructed of concrete, projecting not more than 500mm beyond the building line and having a minimum vertical clearance of 2.5m; Shopfront overhead projections, which do not consist of stone, tiles, glass or cement mortar and are not constructed of concrete, not more than 600mm beyond the building line and having a minimum vertical clearance of 2.5m; Decorative shop front extensions/projections, which do not consist of stone, tiles, glass or cement mortar and are not constructed of concrete, of not more than 300mm beyond the building line; Existing signboards not resting on or suspended from approved canopies and with the area of the largest planer surface of the prescribed prism being less than 20m2 (prescribed prism means the smallest virtual rectangular prism which can contain all parts of the signboard, including its supporting structure but excluding structural members solely for preventing lateral movement of the signboard) Supporting frames projecting not more than 600mm from the external wall and at a height not less than 2.5m from the ground for air-conditioning units and vent ducts; Supporting frames not resting on approved suspended slabs and less than 600mm high for air-conditioning units; Supporting frames resting on approved roofs/slabs and less than 600mm high for air-conditioning units; Supporting frames suspended from the approved floor slabs for air-conditioning plants if such frames are certified, with supporting calculations, to be structurally safe. For the avoidance of doubt, ventilation ducts and associated accessories for the air-conditioning units wholly within the licensed premises not passing through compartment walls/floors and with a minimum vertical headroom of 2m need not be included in the certification; Existing openings on or slabs over existing floors for food hoists and pipe ducts if such openings or slabs are certified, with supporting calculations, to be structurally safe and any slabs should not result in additional gross floor area under the Building (Planning) Regulations;
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(b)

(c)

(d)

(e)

(f) (g) (h) (i)

(j)

(k) (l)

Hollow raised platforms within approved premises with a height not greater than 600mm and not hindering the access for persons with a disability; Hollow raised platforms with a height between 600mm to 2000mm within approved premises if such platforms are certified, with supporting calculations, to be structurally safe and not hindering the access for persons with a disability; Removal of internal staircases not involving unauthorized strengthening works if such removal is certified, with supporting calculations, to be structurally safe; Kitchens and toilets within approved premises and drainage works certified as being in proper function and properly connected; Small storage chamber for LPG cylinders with an aggregate capacity not exceeding 130L and complying with LPG Installation for Catering Purposes in Commercial Premises issued by the Electrical and Mechanical Services Department; and Grease traps suspended from the approved slab if such grease traps are certified, with supporting calculations, to be structurally safe.

(m) (n) (o)

(p)

Minor works should be carried out under the Building (Minor Works) Regulation. Minor works violating the requirements of the said Regulation are UBW and will not be accepted. In paragraph 5 above, for example, supporting frames for air-conditioning units, if being minor works and not erected in accordance with the said Regulation are UBW, and the affected premises should not be certified as free of UBW. Where structural assessment is made, the supporting calculations should be prepared in accordance with the guidelines at Appendix A. 8. A list of typical UBW in food business premises and a checklist for carrying out certification are at Appendix B and C for general reference. The UBW described in Appendix B should not be taken as exhaustive. If minor works are commenced and carried out in accordance with the Building (Minor Works) Regulation, they are not considered as UBW. 9. For removal of UBW, reference should be made to the Guidelines for the Removal of Typical Unauthorized Building Works and General Maintenance of External Walls published by the Buildings Department (BD). However, certain removal works as stipulated in Schedule 2 Part 2 of the Building (Minor Works) Regulation are classified as designated exempted works which may be commenced under the said Regulation. 10. The guidelines provided in paragraph 7 are for the purpose of application for a food business licence and transfer of a licence from the Licensing Authority only. The operators should be reminded that future action may be taken under sections 24, 24AA and 40 of the BO to secure removal or rectification of these UBW by the ICU of HD under the delegated authority from the BA and the BD respectively.

Records of Completed Building Works 11. Approved plans and structural calculations for A&A works and completed Minor Works record may be viewed at the ICU of HD on 10/F of Lung Cheung Office Block, 138 Lung Cheung Road, Wong Tai Sin, Kowloon (tel. no.: 3162 0488) upon application and payment of the requisite fee. Certified copies of such approved plans are available upon submission of an
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application form together with the payment of the requisite fee. Application forms may be obtained from the reception counter on 10/F of Lung Cheung Office Block, 138 Lung Cheung Road, Wong Tai Sin, Kowloon.

Enquiries 12. For specific enquiries, please write to the ICU of HD, 10/F of Lung Cheung Office Block, 138 Lung Cheung Road, Wong Tai Sin, Kowloon (tel. no.: 3162 0488).

Housing Department August 2011

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Guideline UBW-3 (Appendix A) Information and Assessment to be included in the Supporting Structural Calculations 1. (a) General Requirements Whilst the structural members of the UBW should be checked under the current Building Regulations, all approved structural elements should be checked in accordance with the original design principle and the prevailing codes of practice at the time of construction. The imperial units shown in the approved plan and/or original design calculations should be converted to metric units for easy reference. The structural integrity of the affected structures should be checked in accordance with the minimum imposed loads stipulated in Regulation 17 of the Building (Construction) Regulations. Fundamental Information and Assessments (if applicable) The original design data retrieved from the approved plan and/or original design calculations, such as material specifications, permissible stress and design imposed load should be given. Relevant structural framing part plans should be submitted to show the affected portion of existing structures. Relative disposition of the additional elements such as partition walls, raised screeding, walk-in freezers, fish tanks, water pools, over hanging air-conditioning units and cooling towers should be shown on the structural framing part plans with appropriate setting out dimensions. The weight of all additional elements, such as partition walls and raised screeding, should be conformed with the type, size, thickness and density of the construction materials resulting from these additional works. The structural adequacy of the existing structures arising from the total combined loadings should be demonstrated. Specific Information (if applicable) The manufacturers catalogue and specification of the relevant plants and equipment should be attached in order to substantiate the design operational weight. The design of steel frame supporting the relevant plants or equipment should be submitted. The connection details of these steel members and fixing details into existing structures should also be given. Depending on the circumstances of individual cases, additional information and assessment may be required.

(b) (c) 2. (a) (b) (c)

(d)

(e)

3. (a) (b)

(c)

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Guideline UBW-3 (Appendix B) New Issue or Transfer of Food Business Licence Typical Unauthorized Building Works Requiring Removal/Rectification

1. 2. 3. 4. 5. 6. 7. 8. 9.

Unauthorized rooftop/flat roof/yard structures. Unauthorized structures on or suspended from approved canopies. Unauthorized canopies/projections /extensions/cladding. Unauthorized signboards resting on or suspended from approved canopies. Unauthorized support frames for vent ducts. Unauthorized supporting frames for air-conditioning or ventilating plants. Unauthorized obstructions to smoke vents. Unauthorized alteration or removal of compartment walls or fire resisting walls/shutters/doors not complying with fire and structural safety requirements. Unauthorized slabs filling up approved voids.

10. Unauthorized openings through slabs. 11. Unauthorized cocklofts, intermediate floors or floor extensions. 12. Unauthorized staircases. 13. Unauthorized removal, partial removal or alteration of staircases. 14. Unauthorized removal, partial removal or alteration of structural members. 15. Unauthorized removal of approved facilities for persons with a disability (e.g. toilet or access ramp) and unauthorized building works which hinder the access to the food business premises for persons with a disability (e.g. raised platform in seating areas). 16. Unauthorized alterations and additions works contravening the provisions of the Buildings Ordinance (e.g. sub-division of a floor into separate units not complying with the fire and structural safety requirements, conversion of plant rooms/car parks to usable floor areas for licensing, obstruction of means of escape from the premises or the parent building, etc.).

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Guideline UBW-3 (Appendix C) Checklist for Certifying Food Business Premises Free of Unauthorized Building Works (UBW) (applicable to the divested Housing Authoritys Properties )

Part 1 General Information Address of Premises:____ Lot No./Vesting Order No. __ ____________________________

Part 2 Examination of Records/Minor Works Records Yes (a) Check with the Independent Checking Unit (ICU) of Housing Department (HD) regarding plans for all alteration and addition (A&A) works approved by the ICU which may affect the subject premises Check with the ICU of HD regarding record plans of completed A&A works acknowledged by the ICU which may affect the subject premises Check with the ICU of HD for any completion certification of A&A works affecting the subject premises Check with the ICU of HD for any acknowledgement of the completion certification of A&A works affecting the subject premises Check with the ICU of HD regarding records of Minor Works affecting the subject premises including record plans and associated documents Check with the ICU of HD for any acknowledgement of the completion certification of Minor Works affecting the subject premises N/A

(b)

(c)

(d)

(e)

(f)

Part 3 Site Inspection (i) (ii) Prior to site inspection, the findings in Part 2 and the guidelines should be studied. When conducting the site inspection, reference should be made to the copy of the latest
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layout and fitting out plans which are obtained from the HD or The Link (if any), and those for A&A works with ICUs acknowledgement and record plans for minor works with ICUs acknowledgement. . Yes UBW within the premises, attached to or extended from the external walls of the premises, or located off the premises but directly associated with or serving the premises itemize all UBW with detailed description including their condition, essential dimensions and location, material and fixing details. record on a copy of the latest layout plan accepted by the HD, if any, and take record photos. No

Part 4 Submission of Certification Complete the certificate and submit all the required supporting documents and structural justification, if applicable.

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Appendix Q

Unauthorized Building Works

1. 2. 3. 4.

Certification of Food Business Premises Free of UBW for Provisional Licence Application (Form UBW-1) - Annex I Certification of Food Business Premises Free of UBW for Full Licence Application (Form UBW-2) - Annex II Flowchart for Audit Checking of Certification for Provisional Licence - Annex III Flowchart for Audit Checking of Certification for Full Licence - Annex IV

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Appendix Q (Annex I)

Certification of Food Business Premises Free of Unauthorized Building Works (UBW) for Provisional Licence Application (Form UBW-1) I,
(Surname) (Other names)

(
(Name in Chinese)

) (Mr./Ms.*),

holder of Hong Kong Identity Card No. __________________________, being the authorized person/structural engineer* registered under section 3 of the Buildings Ordinance (Chapter 123) do hereby certify and declare that :

(a)

I personally inspected the premises known as

(Shopsign in English)

(
(Shopsign in Chinese)

), situated at
(Address of premises)

and being under application for issue / transfer* of a provisional food business licence by ______________________________________
(Name of applicant/transferee* in English)

(
(Name of applicant/transferee* in Chinese)

),

on
(Date(s) of inspection(s)) (dd/mm/yyyy)

at
(Time of inspection(s))

in accordance with the Guidelines for Authorized Person and Registered Structural Engineer for Certification of Food Business Premises free of Unauthorized Building Works (Guidelines) issued by the Director of Buildings (D of B), Director of Lands (D of L) or the Independent Checking Unit of Housing Department (ICU of HD), as appropriate. (b)* I have read the Letter of Requirements addressed to the above named applicant dated (dd/mm/yyyy)(Note 1) on the subject premises to be free of UBW except those mentioned in paragraph (d) below and understand the contents thereof. ( Not applicable to transfer of food business licence) In accordance with paragraphs 4 to 9 of the Guidelines of the D of B/ paragraphs 5 to 10 of the Guidelines of the ICU of HD*, the subject premises are free of UBW except those mentioned in paragraph (d) below.
Date of the Letter of Requirements issued by FEHD, whichever is the latest, should be stated.

(c)*

Note 1:

FEHB 190(8/2010)

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(d)*

In accordance with paragraph 6 and Appendix C of the Guidelines of the D of B/ paragraph 7 and Appendix C of the Guidelines of the ICU of HD*, I have inspected the following UBW# and was satisfied that they are not in dilapidated or dangerous condition:

(e)

In accordance with paragraphs 4 to 9 and Appendix C of the Guidelines of the D of B/ paragraph 5 to 10 and Appendix C of the Guidelines of the ICU of HD*, I attach the plan(s) showing UBW mentioned in paragraph (d) and record photos taken during my inspections showing the conditions of the subject premises and external walls of the premises and UBW mentioned in paragraph (d) to support my certification. I have taken all reasonable and practical steps to ensure the correctness of the information in this certification and referred to the following approved/record plans/documents in accordance with the Guidelines: Description of documents (File reference of Private Building, excluding the properties divested to The Link Management Limited)*

(f)

Description of documents (Applicable to New Territories Exempted Houses)*

Description of documents (Applicable to the properties divested to The Link Management Limited)*

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(g)

I understand that all matters and information covered by this certification and all the related documents submitted for this licence application will be subject to further examination, auditing and verification by the Building Authority, Lands Department or the ICU of HD (as appropriate) and that if I wilfully or negligently give false, incorrect or misleading information in this certification, I will be liable to disciplinary action under Section 7 of the Buildings Ordinance and/or other legal penalties.

Date(dd/mm/yyyy)

Signature of authorized person / registered structural engineer*

Registration No. : Expiry date of registration : Registered address : Contact Telephone no.: Contact Fax no.:

Notes:
*: Please delete where appropriate. Only one AP/RSE should certify paragraph (c). In case of different UBW in the food business premises are to be certified by different authorized persons/registered structural engineers (APs/RSEs), each AP/RSE should submit a separate certification. If the AP/RSE certifying paragraph (c) is based on his/her and another AP/RSEs certification of paragraphs (d), that AP/RSE should specify in paragraph (c) of his/her certification. # : Itemised the UBW with detailed description including their condition, essential dimensions and locations and use separate sheets if necessary. The itemised UBW shall be indicated on the latest licence layout plan attached with the Form UBW-1. The separate sheets should be endorsed by the AP/RSE.

FEHB 190(8/2010)

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Appendix Q (Annex II)

Certification of Food Business Premises Free of Unauthorized Building Works (UBW) for Full Licence Application (Form UBW-2) I,
(Surname) (Other names)

(
(Name in Chinese)

) (Mr./Ms.*),

holder of Hong Kong Identity Card No. __________________________, being the authorized person/structural engineer* registered under section 3 of the Buildings Ordinance (Chapter 123) do hereby certify and declare that : (a) I personally inspected the premises known as
(Shopsign in English)

(
(Shopsign in Chinese)

), situated at
(Address of premises)

and being under application for issue/transfer* of a full food business licence by ______________________________________
(Name of applicant/transferee* in English)

(
(Name of applicant/transferee* in Chinese)

),

on
(Date(s) of inspection(s)) (dd/mm/yyyy)

at
(Time of inspection(s))

in accordance with the Guidelines for Authorized Person and Registered Structural Engineer for Certification of Food Business Premises free of Unauthorized Building Works (Guidelines) issued by the Director of Buildings (D of B) or Director of Lands (D of L) or the Independent Checking Unit of Housing Department (ICU of HD), as appropriate. (b)* I have read the Letter of Requirements addressed to the abovenamed applicant dated (dd/mm/yyyy)(Note 1) on the subject premises to be free of UBW except those mentioned in paragraph (d) below and understand the contents thereof. (Not applicable to transfer of food business licence) In accordance with paragraphs 4 to 9 of the Guidelines of the D of B/ paragraphs 5 to 10 of the Guidelines of the ICU of HD*, the subject premises are free of UBW except those mentioned in paragraph (d) below.
Date of the Letter of Requirements issued by FEHD, whichever is the latest, should be stated.

(c)*

Note 1:

FEHB 191(8/2010)

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(d)*

In accordance with paragraph 6 and Appendix C of the Guidelines of the D of B/ paragraph 7 and Appendix C of the Guidelines of the ICU of HD*, I have inspected the following UBW# and was satisfied that they are not in dilapidated or dangerous condition:

(e)*

In accordance with paragraph 6 of the Guidelines of the D of B/ paragraph 7 of the Guidelines of the ICU of HD*, I have inspected the following UBW# and based on the attached supporting structural justification and my site inspection(s), I was satisfied that they are structurally safe and not in dilapidated or dangerous condition:

(f)

In accordance with paragraphs 4 to 9 and Appendix C of the Guidelines of the D of B/ paragraph 5 to 10 and Appendix C of the Guidelines of the ICU of HD*, I attach the plan(s) showing UBW mentioned in paragraphs *(d) and *(e) and record photos taken during my inspections showing the conditions of the subject premises and external walls of the premises and UBW mentioned in paragraphs *(d) and *(e) to support my certification. I have taken all reasonable and practical steps to ensure the correctness of the information in this certification and referred to the following approved/record plans/documents in accordance with the Guidelines: Description of documents (File reference of Private Building, excluding the properties divested to The Link Management Limited)*

(g)

Description of documents (Applicable to New Territories Exempted Houses)*

FEHB 191(8/2010)

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Description of documents (Applicable to the properties divested to The Link Management Limited)*

(h)

I understand that all matters and information covered by this certification and all the related documents submitted for this licence application will be subject to further examination, auditing and verification by the Building Authority, Lands Department or the ICU of HD (as appropriate) and that if I wilfully or negligently give false, incorrect or misleading information in this certification, I will be liable to disciplinary action under Section 7 of the Buildings Ordinance and/or other legal penalties.

Date (dd/mm/yyyy)

Signature of authorized person / registered structural engineer*

Registration No. : Expiry date of registration : Registered address : Contact Telephone no.: Notes: * Please delete where appropriate. Only one AP/RSE should certify paragraph (c). In case of different UBW in
the food business premises are to be certified by different authorized persons/registered structural engineers (APs/RSEs), each AP/RSE should submit a separate certification. If the AP/RSE certifying paragraph (c) is based on his/her and another AP/RSEs certification of paragraphs (d) and (e), that AP/RSE should specify in paragraph (c) of his/her certification.

Contact Fax no.:

# Itemized the UBW with detailed description including their condition, essential dimensions and locations and use
separate sheets if necessary. The itemized UBW shall be indicated on the latest licence layout plan attached with the Form UBW-2. The separate sheets should be endorsed by the AP/RSE.

FEHB 191(8/2010)

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Appendix Q (Annex III) Flowchart for Audit Checking of Certification (Form UBW-1) for Provisional Licence
Authorized Person (AP) / Registered Structural Engineer (RSE) submits a certification of Form UBW-1 to FEHD

FEHD refers the certification to BDNote within 3 working days (Subject to compliance of other items in the letter of requirements, FEHD can issue a provisional licence not awaiting audit result.)

BD conducts: (1) random selection of certification and / or (2) 100% of re-submitted certification for audit checking Selected Not selected

BD informs the applicant, AP/RSE and FEHD that the case is being audited

BD informs the applicant, AP/RSE and FEHD that the case has not been selected for auditing

BD carries out audit checking

Subject to compliance of other items in the letter of requirements, FEHD continues to process the application for issue of a full licence

Audit passed ?

Yes

BD informs the applicant, AP/RSE and FEHD of the outcome

No

AP/RSE and applicant are informed to rectify the irregularities

BD considers instigating disciplinary action against the AP/RSE

Certification
Resubmitted

BD informs FEHD the outstanding irregularities and FEHD informs the licensee to rectify the irregularities including notification to the following: (1) AP/RSE; or (2) Applicant employs another AP/RSE - to submit a new certification to FEHD within 3 weeks after notification Certification not submitted or the certificate is later found to be fraudulent FEHD will cancel the provisional licence after seeking BDs advice if necessary and not to process the application for full licence until irregularities rectified.

Note: The ICU of Housing Department and Lands Department play similar role as the BD for premises under their purview.

- 186 -

Appendix Q (Annex IV) Flowchart for Audit Checking of Certification (Form UBW-2) for Full Licence
Authorized Person (AP) / Registered Structural Engineer (RSE) submits a certification of Form UBW-2 to FEHD

FEHD refers the certification to BDNote within 3 working days (Subject to compliance of other items in the letter of requirements, FEHD can issue a full licence not awaiting audit result.)

BD conducts: (1) random selection of certification and / or (2) 100% of re-submitted certification for audit checking Selected Not selected

BD informs the applicant, AP/RSE and FEHD that the case is being audited

BD informs the applicant, AP/RSE and FEHD that the case has not been selected for auditing

BD carries out audit checking Yes Audit passed ? No

FEHD continues to process the application for issue of a full licence

BD informs the applicant, AP/RSE and FEHD of the outcome

AP/RSE and applicant are informed to rectify the irregularities

BD considers instigating disciplinary action against the AP/RSE

Certification Resubmitted

BD informs FEHD the outstanding irregularities and FEHD informs the licensee to rectify the irregularities including notification to the following: (1) AP/RSE; or (2) Applicant employs another AP/RSE - to submit a new certification to FEHD within 3 weeks after notification Certification not submitted or the certificate is later found to be fraudulent FEHD will cancel the full licence after seeking BDs advice if necessary

Note: The ICU of Housing Department and Lands Department play similar role as the BD for premises under their purview.

- 187 -

Appendix R

SAMPLES OF CERTIFICATE/LICENCE/LETTER REQUIRED BY THE FIRE SERVICES DEPARTMENT

1. 2. 3. 4. 5. 6.

Fire Services Certificate (FS 348) (Annex I) Certificate of Fire Service Installations and Equipment (FS 251) (Annex II) Certificate of Compliance (FSI/314A or FSI/314B) (Annex III(a) and Annex III(b)) Dangerous Goods Licence (FS 163) (Annex IV) Letter of Compliance (Ventilating System) (FS 224b) (Annex V) Report of Completion on Ventilating System (Vent/425) (Annex VI)

- 188 -

Appendix R (Annex I) Sample of Fire Services Certificate (FS 348)

- 189 -

Appendix R (Annex II) Sample of Certificate of Fire Service Installations and Equipment (FS 251)

- 190 -

Appendix R (Annex III(a)) Sample of Certificate of Compliance (FSI/314A)

FSI/314A

To : Director of Fire Services Fire Service Installation Plans for Building at ______________________________________ ______________________________________

This is to certify that the details and specifications of all installations shown on the attached fire service installation plans are as prescribed by the Fire Services Department and in accordance with the relevant Rules and Codes of Practice as listed below: Rules of the Fire Offices Committee for Automatic Sprinkler Installations (29th Edition) Automatic Fire Alarm Installations (11th/12th Edition) Installation of External Drenchers (4th Edition) Rules of the Loss Prevention Council for Automatic Sprinkler Installations Codes of National Fire Protection Association for Carbon Dioxide Extinguishing Systems (Standard 12) Clean Agent Fire Extinguishing Systems (Standard 2001) Water Spray Fixed Systems for Fire Protection (Standard 15) Codes of Practice for Minimum Fire Service Installations and Equipment, Fire Services Department Fire Alarm Systems Fire Hydrant/Hose Reel Systems Others________________________________________________________ _______________________________________________________

Signed _______________________________ Date ________________________________ Full Name of FSI Contractor/Consultant ___________________________________________ Correspondence Address________________________________________________________ ________________________________________ Tel No. _____________________________ Mark x where applicable

- 191 -

Appendix R (Annex III(b)) Sample of Certificate of Compliance (FSI/314B)

FSI/314B (Revised 5/98)

To : Director of Fire Services (Attn: Commercial Building Premises Division) Fire Service Installation Plans for *Prescribed Commercial Premises / Specified Commercial Building at ______________________________________ ______________________________________

This is to certify that the details and specifications of all installations shown on the attached fire service installation plans are as prescribed by the Fire Services Department under the Fire Safety (Commercial Premises) Ordinance and in accordance with the relevant Rules and Codes of Practices, as may be applicable, e.g.:

* Rules of the Loss Prevention Council for Automatic Sprinkler Installations * Fire Offices Committee for Automatic Sprinkler Installations (29th Edition) * Codes of Practice for Minimum Fire Service Installations and Equipment, Fire Services Department

Signed_____________________________ ___________________________________ (Full Name of FSI Contractor/Consultant) Date ______________________________

* To delete as appropriate

- 192 -

Appendix R (Annex IV) Sample of Licence for the Storage of Dangerous Goods (FS 163)

- 193 -

Appendix R (Annex V) Sample of Letter of Compliance (Ventilating System)

FS-224b

FIRE SERVICES DEPARTMENT

LICENSING & CERTIFICATION COMMAND
5/F, Fire Services Headquarters Building, No.1 Hong Chong Road, Tsim Sha Tsui East, Kowloon.

By Registered Mail
Our Ref.: Your Ref.: Fax: Tel No.: (852) 2382 2495 (852) 2718 7567 FP 33/

Dear Sir/Madam, LETTER OF COMPLIANCE FOR VENTILATING SYSTEMS INSTALLED IN SCHEDULED PREMISES Owner Premises Address : : :

The ventilating system installed at the above premises was inspected on ________ by officers of this Department and at the time of inspection was found in compliance with Section 4 of the Ventilation of Scheduled Premises Regulation in respect of Fire Services requirement. You are hereby reminded that under Section 6 of the above-mentioned Regulation there are certain obligations, in respect of the ventilating systems installed in scheduled premises, which require your attention. Relevant particulars and advice are given in the enclosed attachment.

Yours faithfully,

( ) for Director of Fire Services

- 194 -

FS 224b (rev. 04/01) ATTACHMENT

Licensee/Owner's Obligations in respect of Annual Inspection of Ventilating Systems under the Public Health & Municipal Services Ordinance, Ventilation of Scheduled Premises Regulation

Section 6 of the captioned Regulation requires the ventilating system(s) installed in scheduled premises to be inspected by a registered specialist contractor (ventilation works category) at intervals not exceeding twelve months, and a certificate to be issued by the registered specialist contractor (ventilation works category) stating whether or not in his opinion, the damper, filter or precipitator, or all of them, are in safe and efficient working order. Only a registered specialist contractor (ventilation works category) may issue a certificate and a list of those so authorised is available for viewing by any person free of charge at the Buildings Department. You may also browse the list of the registered specialist contractor (ventilation works category) at BDs homepage : www.bd.gov.hk The only items to be certified are fire damper, filter and precipitator, and any or all of them installed at the ventilating system. You are advised that when a copy of the certificate is not arrived at the Director of Fire Services by the due date, the Licensing Authority may be requested to act under Section 13(e) of the captioned Regulation to revoke your licence. In your own interests, if you do not have a regular maintenance contract, you are advised to seek quotations from a number of registered specialist contractors before selecting the contractor you will engage. Remember, immaterial of the reason, it is an offence not to renew your certificate by the due date. You are requested to note that the first inspection shall be carried out within 12 months from this Letter of Compliance. Reminders will not be issued for certificates subsequently required in succeeding twelve months period. Please quote our file reference in your enquiries and at certificate submissions.

- 195 -

Appendix R (Annex VI) Sample of Report of Completion on Ventilating System (Vent/425)

- 196 -

Appendix S

REPORT OF COMPLIANCE FOR THE GRANT OF PROVISIONAL ( ) LICENCE

To : Assistant Secretary, Hong Kong & Islands/Kowloon/New Territories* Licensing Office, Food and Environmental Hygiene Department (Chinese) (Mr./Ms.*)

Name of applicant : (English) Address of premises : Tel. no. :

Fax no.

: Licence (dd/mm/yyyy),

With reference to my application for a Provisional in respect of the above-mentioned premises dated referenced dated dated

I wish to confirm that I have complied with all licensing requirements contained in your letter (dd/mm/yyyy) and the (dd/mm/yyyy) Director of Fire Services letter referenced and enclose herewith the following certificates of compliance : (a) Certificate of Compliance A (Health Requirements) *(b) Certificate of Compliance B (Building Requirements) *(c) Certificate of Compliance C (Fire Services Requirements) *(d) Certificate of Compliance D (Ventilation Requirements) together with three copies of ventilating system layout plans, drawn as nearly as possible to scale, showing the final layout of the ventilating system installed in the premises *(e) Certificate of Compliance UBW-1 (Free of Unauthorized Building Works Requirements). I understand that all matters covered by the enclosed certificates are subject to verification by the Licensing Authority.

Date (dd/mm/yyyy) * Please delete where appropriate.

Signature of applicant

FEHB 89(4/2006)

- 197 -

Appendix T

Certificate of Compliance Forms

1. 2. 3. 4.

Certificate of Compliance A (Health Requirements) (Annex I) Certificate of Compliance B (Building Requirements) (Annex II) Certificate of Compliance C (Fire Services Requirements) (Annex III) Certificate of Compliance D (Ventilation Requirements) (Annex IV)

- 198 -

Appendix T (Annex I)

CERTIFICATE OF COMPLIANCE A (HEALTH REQUIREMENTS) I,

(Surname) (Other Names)

(
(Name in Chinese)

),

holder of Hong Kong Identity Card Number , being the authorized person/structural engineer* registered under section 3 of the Buildings Ordinance (Chapter 123 of the Laws of Hong Kong) do hereby certify and declare as follows : In respect of the premises known as
(Shopsign in English)

(
(Shopsign in Chinese)

), situated at
(Address of Premises)

and being under application for a Provisional by

(Name of Applicant in English)

Licence ),
(Name of Applicant in Chinese)

all health requirements listed as Category A requirements in the Letter of Requirements addressed to the abovenamed applicant dated (dd/mm/yyyy) have been fully complied with. I have personally verified such compliance by inspection of the subject premises on . I have read the said Letter of
(Date of Inspection) (dd/mm/yyyy)

Requirements and understand the contents thereof. I also understand that all matters covered by this Certificate will be subject to further verification by the Licensing Authority and that if I wilfully or negligently give false or misleading information in this Certificate, I shall render myself to be liable to legal and/or other penalties.

Date (dd/mm/yyyy)

Signature of authorized person / registered structural engineer*

Registration number : Expiry date of registration : Registered address : Name of company/partnership firm* : (if authorized person/registered structural engineer* is an employee/director/partner* of a company/partnership firm*) Company Chop *Please delete where appropriate
FEHB 90 - 199 -

(dd/mm/yyyy)

Appendix T (Annex II)

CERTIFICATE OF COMPLIANCE B (BUILDING REQUIREMENTS) I,

(Surname) (Other Names)

(
(Name in Chinese)

),

holder of Hong Kong Identity Card Number , being the authorized person/structural engineer* registered under section 3 of the Buildings Ordinance (Chapter 123 of the Laws of Hong Kong) do hereby certify and declare as follows : In respect of the premises known as
(Shopsign in English)

(
(Shopsign in Chinese)

), situated at
(Address of Premises)

and being under application for a Provisional by

(Name of Applicant in English)

(
(Name of Applicant in Chinese)

Licence ),

all building requirements listed as Category B requirements in the Letter of Requirements addressed to the abovenamed applicant dated (dd/mm/yyyy) have been fully complied with. I have personally verified such compliance by inspection of the subject premises on . I have read the said Letter of Requirements and
(Date of Inspection) (dd/mm/yyyy)

understand the contents thereof. I also understand that all matters covered by this Certificate will be subject to further verification by the Licensing Authority and that if I wilfully or negligently give false or misleading information in this Certificate, I shall render myself to be liable to legal and/or other penalties.

Date (dd/mm/yyyy)

Signature of authorized person / registered structural engineer*

Registration number : Expiry date of registration : Registered address : Name of company/partnership firm* : (if authorized person/registered structural engineer* is an employee/director/partner* of a company/partnership firm*) (dd/mm/yyyy)

Company Chop *Please delete where appropriate

FEHB 91 - 200 -

Appendix T (Annex III)

CERTIFICATE OF COMPLIANCE C (FIRE SERVICES REQUIREMENTS)

I/We*, (a)
(Surname) (Other Names)

(
(Name in Chinese)

) (HKID No.: ) (HKID No.:

), ), ),

(b)
(Surname) (Other Names)

(
(Name in Chinese)

and (c)
(Surname) (Other Names)

(
(Name in Chinese)

) (HKID No.:

being the fire service installation contractor(s) registered under regulation 3 of the Fire Service (Installation Contractors) Regulations (Chapter 95) and I, ( ),
(Surname) (Other Names) (Name in Chinese)

, being the holder of Hong Kong Identity Card Number authorized person/structural engineer* registered under section 3 of the Buildings Ordinance (Chapter 123), both do hereby certify and declare as follows : In respect of the premises known as
(Shopsign in English)

(
(Shopsign in Chinese)

), situated at
(Address of Premises)

under application for a Provisional by

(Name of Applicant in English)

and being Licence ),

(Name of Applicant in Chinese)

all fire services requirements listed as Category C requirements in the Letter of Requirements addressed to the abovenamed applicant by the Director of Fire Services dated (dd/mm/yyyy) have been fully complied with. We have personally verified such compliance by inspection of the subject premises on (dd/mm/yyyy) and (dd/mm/yyyy) respectively.
(Date of Inspection by Fire Service Installation Contractor) (Date of Inspection by Authorized Person/Registered Structural Engineer*)

We have read the said Letter of Requirements and understand the contents thereof. We also understand that all matters covered by this Certificate will be subject to further verification by the Licensing Authority and that if we wilfully or negligently give false or misleading information in this Certificate, we shall render ourselves to be liable to legal and/or other penalties.

Certificate/Certificates* of Fire Service Installations and Equipment (F.S. 251)/Certificate of Compliance (FSI/314A/FSI/314B/FSI/314C) is/are* enclosed.

FEHB 92 (7/2010) - 201 -

(a)

Signature of the fire service installation contractor or its authorized representative if the fire service installation contractor is a company/partnership firm*:

Company Chop

Signature

Registration Number

(Name and HKID No. of the authorized representative)

Date (dd/mm/yyyy) (b) Signature of the fire service installation contractor or its authorized representative if the fire service installation contractor is a company/partnership firm*:

Company Chop

Signature

Registration Number

(Name and HKID No. of the authorized representative)

Date (dd/mm/yyyy) (c) Signature of the fire service installation contractor or its authorized representative if the fire service installation contractor is a company/partnership firm*:

Company Chop

Signature

Registration Number

(Name and HKID No. of the authorized representative)

Date (dd/mm/yyyy) Signature of authorized person/registered structural engineer or its authorized representative if authorized person/registered structural engineer* is an employee/director/partner* of a company/partnership firm*:

Company Chop

Signature

Date (dd/mm/yyyy)

(Name and HKID No. of the authorized representative) Expiry date of registration : (dd/mm/yyyy)

Registration number: Registered address : Name of company/partnership firm* :

*Please delete where appropriate. FEHB 92 (7/2010) - 202 -

Appendix T (Annex IV)

CERTIFICATE OF COMPLIANCE D (VENTILATION REQUIREMENTS) I,

(Surname) (Other names)

(
(Name in Chinese)

),

holder of Hong Kong Identity Card Number , being the registered specialist contractor (ventilation works category) under section 8A of the Buildings Ordinance (Chapter 123 of the Laws of Hong Kong) do hereby certify and declare as follows : In respect of the premises known as
(Shopsign in English)

(
(Shopsign in Chinese)

), situated at
(Address of premises)

being under application for a Provisional by

(Name of applicant in English)

and Licence ),
(Name of applicant in Chinese)

all ventilation requirements listed as Category D requirements in the Letter of Requirements addressed to the abovenamed applicant dated have been fully complied with.
(dd/mm/yyyy)

I have personally inspected the subject premises and verified the compliance of the requirements against the ventilating system layout plan (drawing no. ), 3 copies attached, on . I have read the said Letter of Requirements
(Date of inspection) (dd/mm/yyyy)

and understand the contents thereof. I also understand that all matters covered by this Certificate will be subject to further verification by the Licensing Authority and that if I willfully or negligently give false or misleading information in this Certificate, I shall render myself to be liable to legal and/or other penalties.

Date (dd/mm/yyyy)

Name in BLOCK letters and authorised signature of registered specialist contractor (ventilation works category)

Registered address : Name of company/partnership firm* : (if the ventilation contractor is a company/partnership*) Contact telephone no. (Contractor): Contact telephone no. (Applicant): Company chop * Please delete where appropriate.
FEHB 93 - 203 -