Baou PHD Rules
Baou PHD Rules
Baou PHD Rules
Recognitions
The resolution of Ordinance for Ph.D. passed in the 37th meeting of APB dated 24/05/2012., Resolution no. 37.6 The resolution of Ordinance for Ph.D. passed in the ____ meeting of BOM dated 26/05/2012, Resolution no. __________
Contents
1. 2. 3. 4. 5. 6. 7. 8. 9. 10. About the University Research and Innovation Promotion Unit Research Degree Programmes Research and Innovation Programme Design Eligibility Criteria for Ph.D. Selection of Ph.D. Candidates Admission Research Supervisors Progress of Research Candidates Change of Status, Topic of Research and Research Supervisor 11. 12. 13. 14. 15. Cancellation of Ph.D. Registration Workshop Submission and Evaluation of Ph.D. Thesis Award of Ph.D. Degrees Conduct of Research Degree Programmes 16 16 17 21 22 04 05 06 07 09 09 11 12 14 15
The University offers 72 programmes with an enrolment of more than 1,00,000 learners. The headquarters of the university is located at Ahmedabad. The University has established Regional Centre on the campus of Saurashtra University, Rajkot, Hemchandracharya North Gujarat University, Patan and K.S.K.V Kachchh University, Kachchh and has initiated the process of establishing Regional centres on the campuses of Veer Narmad South Gujarat University, Surat and Sardar Patel University, Vallabh Vidyanagar. The University has more than 500 study centers. It has jurisdiction over the whole state of Gujarat. It is open to all persons irrespective of classes, castes, creed, religion or sex.
To advance and disseminate learning and knowledge by a diversity of means, including use of any information and communication technology,
To provide opportunities of access for higher education to the largest possible population,
To promote the educational well-being of the community generally, and To encourage the Open University and distance education system in the education pattern of the State.
To conduct workshops/seminars on Research and Innovation for the research candidates and concerned stake-holders.
2.8
To facilitate various administrative activities in facilitating, promoting and conducting research and innovation such as to conduct entrance examination, registration, re-registration, and term-end examination, etc. as directed by the Hon. Vice-Chancellor.
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4.2.2.2
The RAIPC shall perform the following functions a) To scruitinise the proposal received for registration as Research Supervisor or Research Scholar as the case may be. b) c) To assess the suitability of the proposed topic (research problem) To assess the competence of the applicant to pursue the Ph.D. programme, through personal interaction, if required. d) To make recommendation for registration and re-registration in a stipulated time and in such manner as decided or the merit of the case concerned. e) f) To finlise the title of the research work. To assign guide (Research Supervisor) to the student.
4.2.2.3.
The meeting of RAIPC will be convened as and when required with the permission of the Hon. Vice-Chancellor in accordance with the registration schedule of the University.
4.2.2.4.
Director, (Academic) of the University shall be responsible for over all coordination of the Ph.D. degree programme in accordance with the provisions of this ordinance and rules/norms in force from time to time.
4.3 Structure: The rules and format for the division and award of the credits will be framed by the RAIPC. The Ph.D. programme shall be having the credits as mentioned in the following table. Ph.D. with Integrated Mode:
Sl. No. Name of the Programme Total Credits/Marks MaximumCredits/ Marks for Workshops+ 24/300 (8/100 each year, 1 Workshop each year : 3 years minimum)) Credit/ Marks for Thesis* 56/700 Duration Prog. Fee (Rs.)
1.
80/1000
3 to 5 years (6 to 10 Semesters)
Workshops: (30% Weitage) Every year 50% marks/ credits are required in each Workshop for successful completion of granting the year. Thesis: (70% Weitage) * The subject-wise criteria for the evaluation of the Thesis will be desided by the RAIPC from time to time. ** The women candidates shall pay 10% less fees subject to this providing necessary avidence as decided by RAIPC with regard to their not earning individually. 8
Students will prepare for the enterance from the available sourses. BAOU shall not provide any study material for the test. 6.1.1 University will prepare a merit list of the successful candidates for admission to the Ph.D. programme as per following merit. 1) Marks obtained in Ph.D. eligibility test by candidates 1.1) Paper 1: Research Methodology 1.2) Paper 2: Reasoning and Comprehension Skills 1.3) Paper 3: Relevant PG Subject Total merit of students will be considered from 050 marks 050 marks 100 marks 200 Total marks
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6.2 The formate of the Entrance Test shall be as decided by the RAIPC and reviewed from time to time. 6.1.2 To qualify as Ph.D. research candidate, he/she must obtain aggregate 50% mark with a minimum 40% mark in each section. In the Ph.D. eligibility test 5% Relaxation in aggregate shall be given to the candidate of SC/ST categories. 6.1.3 All the eligible candidates will be called before the faculty wise RAIPC to present their research proposal. After discussion, the RAIPC may suggest the correction/ additions/ changes to the research proposal, which shall have tobe carried out by the candidate and submit revised proposal. 6.1.4 The research supervisor will be allotted to the selected research candidate by the RAIPC on the bases of the area of the research of the candidate and the specialization of the supervisor. 6.1.5 The Chairman of the RAIPC shall reserve the rights for the final decision. The Chairmans decision shall be binding to all concerned.
Category B: Exempted candidates from the entrance test of the Ph.D. Programme
6.2
Those candidates who have cleared UGC-NET/GSET/JRF or those having ten years of relevant teaching/ practical/professional experience will be exempted from appearing at the Entrance Examination. If found eligible through a screening process decided by the University, the candidates pertaining to category B will be directly called for the presentation/ discussion of their research proposals at the meeting of RAIPC.
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7. Admission
7.1 Intake: 7.1.1 Only the stipulated number of candidate as decided by RAIPC may be admitted to Ph.D. programme on merit. 7.1.2 If successful candidates in the subjects are more than the stipulated number of seats for Ph.D. admission, admission will be given on merit. The merit of the entrance test is valid for the same year only. 7.1.3 The number of seats for Ph.D. programme shall be decided well in advance and notified on the university web site or by and advertisement by the University 7.2 Duration: 7.2.1 Admission will be granted once in a year (subject to the availability of the seats with the Research Supervisor). The announcement of admission will be declared in the month of July/August and the admission process will be completed by the end of the month of December. First term of admission will be granted on 1st January. Therefore, Ph.D. eligibility test will be conducted once in a year (if required). 7.2.2 The advertisement for the programme shall be issued once in a year, in the month of July/ August under the title of Research Degree Programmes specifying the disciplines and the subjects for Ph.D. programme. Applications from all the candidates (pertaining to category A & B) in the prescribed format shall be received in duplicate by the Director of Research and Innovation Promotion Unit of the University. All eligible applications, after initial scrutiny, shall be sent to respective Schools/ Centres /Institutes/Committee, as the case may be, of the University.
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7.3
Submission of Research Proposal: 7.3.1. 7.3.2 The candidate has to submit the research proposal in ten copies. The research proposals along with the copies of the application form will be sent to all the members of the RAIPC well in advance at least before 15 days of the RAIPC meeting.
7.4
Re-registration: Re-registration or extension period for a maximum of Two years may be granted to the candidate to complete the Ph.D. work, on the recommendation of the RAIPC on the merit of the case.
7.5
In case of Re-registration the candidate shall be required to pay the full and actual fees as may be applicable at the time of Re-registration. While for those candidates who may be granted extension shall be required to pay a fee as applicable per term at the time of re-registration.
7.6
The non refundable fees of Rs. 1000 will be deposited by the candidate along with the application form in duplicate and ten copies of the research proposal. The changes in the fees may be made by the University from time to time.
8. Research Supervisors
8.1 Every candidate registered for a research degree programme shall be required to pursue the programme under the approved research supervisor(s) of the University. Independent supervision/Joint Supervision for candidates shall be assigned by the RAIPC. 8.2 Research Supervisor(s), subject to availability and expertise in the area/ discipline, of research being pursued by the candidate shall be allotted by the chairman of the RAIPC and shall only be considered for guiding research candidates 8.2.1 In case of an Inter-disciplinary area of research approved by the RAIPC, more than one Research Supervisor of the concerned field may be allotted if requested by the candidate and approved by the RAIPC. In such cases, the fixed amount of Honorarium to the Research Supervisors will be
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equally divided between the supervisors. 8.3 The RAIPC shall recommend to the Research and Innovation Promotion Unit a panel of experts to be recognized as research supervisors who may or may not belong to the University. 8.4 Eligibility of the Supervisor: 1. Ph.D. degree in the subject of related discipline from a recognized University or equivalent published work in the relevant field recognized so by an expert committee constituted by the Hon. Vice-Chancellor. 2. and Minimum seven years of teaching experience at the post graduate level or Twelve years of teaching experience at the under graduation level, or Twelve years of practice/profession in the relevant field. and Five research papers or ten research articles or ten monographs in the subject published in a refereed/indexed/ ISBN/ISSN numbered journal of national/and/or international standing or/ a refereed ejournal, out of which at least three should be after getting the Ph.D. degree. Or two books published as a reference book in the relevant subject, or ten exhibitions or performances with due evidence. 8.5 At any time, a research supervisor shall not guide more than 8 BAOU candidates prescribed for Ph.D. candidates by the University taking into consideration independent supervision/joint supervision of candidates to be taken for research guidance. 8.6 A person must be working in a university department or a recognized college of any university or a recognized research institute or a retired faculty from any university department who has not crossed the age of 70 years. OR he/she must be a practicing professional/artist working independently.
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8.7
The supervisor shall be paid a fixed honorarium per students as recommended by the Academic Planning Board and approved by the Board of Management of BAOU. However the honorarium shall be paid to the Supervisor after the submission/ non submission of the Thesis but not prior to completion of the stipulated time.
8.8
The honorarium /sitting/ Traveling Allowance to the external members of RAIPC as well as experts and examiners will be paid as per University rules and norms.
9.3 9.4
The Vice Chancellor or his/her Nominee The Director (Academics) The Concerned Supervisor One Subject Expert nominated by the Vice Chancellor One Member of University Research and Innovation Promotion Committee
: : : : :
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11.2
The decision of the University with regard to cancellation of Registration shall be final and binding to all concerned.
12. Workshop
12.1 All the candidates are required to attend at least three workshops before the prescribed date for the submission of the Thesis. 12.2 There will be four workshops organized by BAOU for one batch out of which the candidate has to attend any three workshops compulsorily. 12.3 Evaluation in Workshops: 12.3.1 12.3.2 Evaluation system of Workshop as applicable to the prescribed credit-based courses. The supervisor of the candidate and one subject expert suggested by the Vice-chancellor will evaluate the work done by the candidate during the workshop. If the candidate fails to attend three workshops in the stipulated time, his/her registration will be cancelled. However, in the case with genuine reason, the decision of the Hon. Vice-chancellor will be final and binding.
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12.3.3
12.3.4
The candidate has to obtain at least C Grade (measured on a five point scale) or 50% of the maximum score in the workshop to be declared successful, failing to which, the candidate will have to attend one more workshop. If the candidate fails to obtain at least C grade in more than one workshop, his/her registration will be cancelled.
ii)
suggestions/ recommendations/ comments if any. At least two research papers in the area of the study should be published/accepted reviewed/referred/ISSN seminar. for publication before the in a peer pre-submission
journal
iii)
The candidate shall present her/his thesis work in a presubmission seminar to be convened exclusively for this purpose by the Research and Innovation Promotion Unit. The audience of the pre-submission seminar may or may not remain the same as that of the PMC, as approved by the Hon. Vice-Chancellor.
iv)
After the seminar, the candidate and research supervisors shall consider the reactions and observations expressed by the participants or/and PMC Members. The Director of the School concerned/ Director Academic and supervisor(s) will then assess whether the candidate has attained the expected level in conceptualization and quality of research work. If their
assessment is in the affirmative, the candidate shall be allowed to submit the thesis to the University. v) However, if it is realized that the expected level has not been reached the supervisor(s) shall suggest to the candidate specific tasks to be accomplished before submission of the thesis. On satisfactory completion of the assigned tasks, she/he shall be allowed to submit the thesis. vi) Six hard bound copies of the final thesis and one in the electronic form on a CD shall be submitted to the Director, Research Cell through the Supervisor. The thesis will include a certificate signed by the supervisor(s) and the candidate about the originality of the work. vii) The Format of the thesis shall be as follows :
The following specifications should be maintained in the final presentation of the thesis.
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a. b.
The paper used for printing shall be of A4 size. The printing shall be in a standardized form on one side of the paper and in one and-half spacing.
c. d.
A margin of one-and- half inches shall be on the left hand side. The title of the thesis, name of the student, degree, name of the guide, place of research and the month and year of submission shall be printed on the title page and the front cover.
e.
The colour of the cover should be preferably dark. Side cover should mention Ph.D. thesis on the top, name of the student, month and year.
f.
Font Size: The font size mentioned below is in reference to Times New Roman (English), Shruti (Gujarati), Mangal (Hindi/ Sanskrit). However, any type of font matching the suggested size will be accepted. The candidate has to observe that the fonts used are not highly decorative.
1. 2. 3. 4. 5. 6. 7.
Title of Chapter and Appendix Title of point/ sub-title Chapter text Foot note/ End notes Reference and Bibliography Appendices Text
The candidate shall follow all the specifications that are issued by the University from time to time.
13.3
Evaluation of Ph.D. Thesis & Viva-voce i) The thesis shall be examined by two external experts nominated by the Vice- Chancellor from a list of 7-10 experts submitted by the supervisor(s) in consultation with PMC of the subject. ii) The examiners will submit their Evaluation Reports to the University individually within a month. If he/she fails to do so, the university may assign the task to another examiner.
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iii)
On the position recommendation to the concerned candidate of the examiner for the award of a Ph.D. degree, an open defense of the thesis shall be conducted at the place of research by a panel comprising two external examiners, to be nominated by the ViceChancellor, and one of the supervisor(s) of the candidate. The Director Academic would be the Chairperson of the panel. The supervisor will be the Convener of the panel. The defense shall be open to all interested participants. The examiners reports shall be shown to the candidate before hand to enable her/him to address the issues raised therein while preparing to defend the thesis during the open defense.
iv)
v)
In case any examiner suggests certain modifications and resubmission of the thesis, the same should be communicated to the candidate, who will be asked to resubmit the thesis with all the modifications within six months. The research supervisor(s) will ensure that the suggestions of the examiner(s) are adequately addressed before resubmission of the thesis. The modified thesis shall be referred again to the examiner(s) concerned for reevaluation.
vi)
If one of the examiners does not recommend the thesis for the award of a Ph.D. Degree, the thesis shall be referred to another examiner for independent evaluation. If the third examiner recommends the thesis for the award of a Ph.D. Degree, the viva voce examination shall be organized by the Director Academics with the help of Research Cell. However, if the third examiner also rejects the thesis, the thesis shall be placed before the PMC for due consideration and recommendation of further action.
vii)
The date, time and venue of the open defense, along with a onepage abstract of the thesis, shall be notified to all concerned by the Research Cell at least one week prior to the open defense.
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The Viva-voce shall be organized in two phases. Phase 1: Public Defense: This phase may be arranged in the presence of Director of the Concerned School, Head and Faculties of the Department and other research scholars. Phase 2: Viva-voce by external referee, in presence of internal referee and Director-Academic. And (viii) The joint report of phase 1 and phase 2 i.e. the open defense, and Viva_Voce, prepared and signed jointly by the external examiner, the supervisor(s) and the Director Academics, shall be submitted with necessary remarks regarding degree to be awarded or not to be to the Hon. Vice-Chancellor for approval and issue of Ph.D. notification. The decision of the Hon. ViceChancellor on the Joint Report shall be final and binding to all concerned. 13.4 The whole evaluation process of the Thesis must not generally exceed the time period of four months from the date of submission of the thesis.
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For all other matters related to Ph.D. Programme under the clauses which are in this Ordinance, the decision of the Hon. Vice-Chancellor shall be final and binding to all concerned.
amendment/modifications prescribed by the UGC from time to time shall be considered by the University Authorities/Bodies before their
implementation. Till that date the University shall follow its own Ordinances and Regulations maintaining the highest possible
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