What is the SAP FI Module- Introduction?

The SAP FI Module has the capability of meeting all the accounting and financial needs of an organization. It is within this module that Financial Managers as we ll as other Managers within your business can review the financial position of the company i n real time as compared to legacy systems which often times require overnight updates b efore financial statements can be generated and run for management review. The real-time functionality of the SAP modules allows for better decision making and strategic planning. The FI (Financial Accounting) Module integrates with oth er SAP Modules such as MM (Materials Management), PP (Production Planning), SD (Sales a nd Distribution), PM (Plant Maintenance), and PS (Project Systems). The FI Module also integrates with HR (Human Resources) which includes PM (Personnel Management), Time Management, Travel Management, Payroll. Document transactions occurring within the specific modules generate account postings via account determination tables. The FI (Financial Accounting) Module components. The FI Module comprises several sub-modules as follows: o Accounts Receivables o Accounts Payable o Asset Accounting o Bank Accounting o Consolidation o Funds Management o General Ledger 1

o Special Purpose Ledger o Travel Management Accounts Receivables records all account postings generated as a result of Customer sales activity. These postings are automatically updated in the General Ledger . It is within th e Accounts Receivables Module that you can monitor aging of the receivables and ge nerate customer analysis. The Accounts Receivable Module also integrates with the Gener al ledger, Sales and Distribution, and Cash Management Modules. Accounts Payable records account postings generated as a result of Vendor purchasing activity. Automatic postings are generated in the General Ledger as w ell. Payment programs within SAP enables the payment of payable documents by check, EDI, or transfers. Asset Accounting is utilized for managing your company s Fixed Assets. SAP allows you to categorize assets and to set values for depreciation calculations in each asset class. Bank Accounting allows for management of bank transactions in the system including cash management. Consolidation enables the combining of financial statements for multiple entitie s within an organization. These statements provide an overview of the financial po sition of the company as a whole. Funds Management allows management to set budgets for revenues and expenses within your company as well as track these to the area of responsibility. 2

General Ledger is fully integrated with the other SAP Modules. It is within the General Ledger that all accounting postings are recorded. These postings are dis played in real-time providing up-to-date visibility of the financial accounts. Special Purpose Ledger is used to define ledgers for reporting purposes. Data ca n be gathered from internal and external applications. Travel Management provides management of all travel activities including booking trips and handling of expenses associated with travel. Primary configuration considerations: Client, company and company code Once a business has decided to use the SAP FI(Financial Accounting) Module, there are several Configurations prerequisite steps that must be completed. Dete rmining the organizational structure is one of the first steps in setting up the busines s functions in SAP as well as your reporting requirements. The Organizational structure is created by defining the organizational units consisting of the following: o Client o Company o Company Code o Business Area A Client is the highest unit within an SAP system and contains Master records an d Tables. Data entered at this level are valid for all company code data and organ izational structures allowing for data consistency. User access and authorizations are ass igned to each client created. Users must specify which client they are working in at the point of logon to the SAP system. 3

A Company is the unit to which your financial statements are created and can hav e one to many company codes assigned to it. A company is equivalent to your legal business organization. Consolidated financial statements are based on the compan y s financial statements. Companies are defined in configuration and assigned to com pany codes. Each company code must use the same COA( Chart of Accounts) and Fiscal Ye ar. Also note that local currency for the company can be different. Company Codes are the smallest unit within your organizational structure and is used for internal and external reporting purposes. Company Codes are not optiona l within SAP and are required to be defined. Financial transactions are viewed at the com pany code level. Company Codes can be created for any business organization whether national or international. It is recommended that once a Company Code has been d efined in Configuration with all the required settings then other company codes later c reated should be copied from the existing company code. You can then make changes as needed. This reduces repetitive input of information that does not change from c ompany code to company code as well as eliminate the possibility of missed data input. When defining company codes, the following key areas must be updated: o Company Code Key-identifies the company code and consists of four alpha-numeric characters. Master data and business transactions are created by t his key. o Company Code Name-identifies the name of the business organization within your organizational structure. o Address-identifies the street address, city, state, zip code for the company code created. This information is also used on correspondence and reports. o Country-identifies the country to which your business is based. Country codes within SAP are based on ISO Standards. o Country currency-identifies the local currency for the company code that you have defined. 4

o Language-identifies the language to be used for you company code and is also used for text in your documents. SAP unlike other applications, offers over thirty languages including EN( English) , ES (Spanish), FR (French), DE (German), EL (Greek), IT(Italian), AR( Arabic), ZH (Chinese) , SV (Swedish) , and JA (Japanes e) to name a few. What is the? SAP FI Module - More Configuration More FI configuration considerations: Business Area, COA, GL, Fiscal year and Currencies Business Area is optional and is equivalent to a specific area of responsibility within your company or business segment. BA (Business Area) also allows for inte rnal and external reporting. Another configuration requirement for set-up in SAP are the Basic settings consisting of the following: o Chart of Accounts(COA) o Fiscal Year Variants. o Currencies The COA(Chart of Accounts) lists all General Ledger accounts that are used by th e organization. It is assigned in configuration to each company code and allows fo r daily General Ledger postings. The General Ledger accounts are made up of such data as account number, company code, a description of the account, classification of whether the accoun t is a P & L Statement Account or a Balance Sheet Account. 5

 Control data of the GL Account is where currency is specified, Tax category (posting without tax allowed) , marking the account as a reconciliation account ( e.g. Customer, Asset, Vendors, Accounts Receivable) or not. Marking the G/L Account as a reconciliation account allows for postings to an Asset Account (for example) as well as automatic update to the G/L Account. Configuration prevents direct postings to reconciliation accounts thereby assisting in maintaining integrity of the data. This allows reconciliation between the sub-ledger and general ledger to always be guaranteed. Within the General Ledger control data, you can also designate whether line item display is possible in the account. The system then stores an entry per line in an index table which links back to the account. (Display of line item details are then av ailable for reporting purposes, etc.) Open Item Indicators can be set on the G/L Account allowing for better management of open items. Examples include: Bank Clearing Accounts, GR/IR Cleari ng Accounts, Payroll, etc. Fiscal Year configuration is a must and can be defined to meet your company s reporting periods whether Fiscal (any period combination that is not calendar) o r Calendar( Jan-Dec). Posting Periods are defined and assigned to the Fiscal Year. Within the periods you specify start dates and finished dates. SAP allows for 12 posting periods along with specially defined periods that can be used for year-end financial closing. Currencies are another basic configuration setting requirement which defines your company s legal means of payment by country. 6

 It is recommended that all Currency set-ups in SAP follow the ISO Standards. The ISO Standards ensure Global conformity across businesses worldwide utilizing SAP. What is the? SAP FI Module - Integration Points What are some of the integration points of the FI module? SAP is marketed as a fully integrated system, therefore knowing some of the integration points enable the Users to better understand the Modules. Organization units are not only defined in FI(Financial Accounting) but also in other SAP Modules. The SD( Sales & Distribution) Module requires the set-up of Sales Organizations, Distribution Channels and Divisions ; Purchasing requires purchasing organizations, plants, and storage locations; and CO (Controlling) requires a Controlling area to be defined. To transfer data between FI(Financial Accounting) and CO (controlling) as well as other modules, a Company Code must be assigned to each of the Modules. Business Areas must be entered when generating business transactions if you would like visibility of those transactions impacting a cert ain BA(Business Area). You can also update your Master Records to include BA(Business Area) for example Cost Center. Document postings are automatically posted in the year and periods that you created in the Fiscal Year variant set-ups based on the month, start an d end dates to which postings are allowed within a given period as defined. There are several integration points in SAP, the above lists a few. 7

Areas to be covered under FI/CO FI: 1. General ledger accounting 2. Accounts payable 3. Account receivable 4. Asset accounting CO: 1. 2. 3. 4. 5. Cost element accounting Cost centre accounting Internal orders Profit centre accounting Product costing

6. Profitability analysis. Integration of 1. Material Management Module to Financial 2. Sales & distribution module to financial module integrate 3. Production planning module to controlling module integration 4. Data take over 5. Closing Procedure Reports: In all the module systems gives around 2000 reports You can attach the reports to favorites Some important reports you can attach the reports on desk top. Cross company code transactions: India version: T. D. S, Excise and sales tax. 9

Companies Act: Schedule VI: Balance sheet and profit & loss A/C Basic Settings: Group Company 1 Company 2 Company 3 Hyd Unit Mumbai Unit Bangalore unit Production dept A Serv. dept Prod dept B Fiscal Year: Indian companies . April to March + 4 special periods U. S . January to December Example: Account year . April 2005 to March 2006 10

(12 + 4) 25/04/06 10/05/06 05/06/06 Profitability by Account dept Profitability by Management 14 15 13

Profitability finalized by Auditors

Create a project Customization with different scenarios Testing SMB (Small and medium business companies) How to Open SAP Open: Double click on SAP Logon Icon 11

Then double click on SAP class First screen; First field: Client: 2 clients 1. Development Client 2. Production Client In the Implementation SAP 1. Consultants 2. Company Staff (Core Team Members) The consultants they do the customization in development client. The company staff will do the testing. The customization will be transferred to client through transport requests. 12

In the production client you enter your day to day transaction. Some companies they will give 3 clients 1. Development client 2. Testing client 3. Production client Client: 800/000/810 You can copy and give any number. User: Cost of Package will depend on the No. of users Licenses. 100 Users License - used by 1000 Employees It fixes the responsibility on employee. User ID: SAP user: You can use small or capital letters (It s not case sensitive) Password: The length of password 13 Min3 Max8.

(It can be Numeric, Alpha Numeric, Alphabets, and special characters. Password is not case sensitive Not possible to change password more than once in a day. Latest 5 passwords can not be used Password can not be restored. * Money is the password. Language: Along with the packages you can get 41 languages. If the language not given or EN If you give DE Default English

all fields on screens in German.

Once you complete press Enter. One user can work in Number of sessions at a time (window) 14

Maximum is six (6) 1st Row is called Menu Bar 2nd Row standard tool bar.

3rd Row is called Title bar. 4th Row is called Application tool bar 5- SAP Menu Last Row is called Status bar v (Tick) is called Enter. Beside Tick there is Box . called command field. To open a new session from to Menu bar select systems . Create session. 15

To move from one session to another session Use Alt + Tab To close the session the path is from Menu Bar Systems . End session How to use Transaction codes (TC) Posting of document (2 ways) Go through the path Use transaction code in Command field and press enter Standard codes one common in all over the world To go back to SAP easy access screen Use /N in command field and press enter 16

Example: For posting of Transaction: F-02 Account display (FS10N) /N is command field and press enter . Easy Access Use FS10N in command field /N FS10N /o FS10N you can directly enter into Accounts display

change session with new transaction code. create session with new transaction code.

How to close the system: *From the Menu bar select system Log off. 17

Select yes button to Log off How to unlock screens: *Tools . Administration . Monitor . Lock Entries (Transaction code is /NSM12) Select list button From the Menu bar select Lock entry delete all. Press yes button to delete all lock entries. How to activate Transaction codes Path: From the Menu select extras . setting . Display Technical Name (check) Box . Enter Set start Transaction You can make screen as default screen How to set start transaction: From the Menu select extras set start transaction 18

Give the transaction code f-02 Press enter Creation of project Group . Companies . Units In SAP

(start Transaction)

Group is called as company

Company is called as company code. Unit is called as Business areas. Group--> Aravind group Aravind Mills Ltd (AML companies Ltd) () Aravind Steels Ltd (ASL) Aravind Chemicals (ACL) Hyd Mumbai Bangalore Hyd Mumbai Bangalore Hyd Mumbai Bangalore 19

.The consultant does customization at company code level The company or group is only for information. Define Company: Path; SPRO . Enterprises Structure . Definition . Financial Accounts.Define Company. (T.CODE-/NOX15) The company or Groups is only for Information This is called customization area (or) configuration area (or) Implementation ar ea. 1st button is called IMG documentation (Description path about Company) 2nd button is called IMG activity. If you want to customization select IMG Activity. 20

Double click on IMG Activity Button Select New Entries Button. Enter company name AVG (optional) Company name is Aravind group Name of the Company2 . if groups has any second Name Street . Ameerpet Postal Code . 500 000 City . Hyderabad Country . one button is called drop down button or pull down button For country select drop down button . 236 Countries 21

Select IN . for India. Language key: select drop down button . 41 languages Select EN for English Currency: select the drop down button Select INR Indian Rupee. 183 Currencies.

Select Save button or (ctrl + s) Before saving, the screen gives you latest transport request Select create request button (F8) Short description - FI Basic settings for Aravind Mills Ltd Press enter . Press Enter once again to saving the request. 22

You can see the system data saved. It can saved in client 800 AML Company Define Company code: Tools . Customizing . IMG. Edit Project . SAP reference IMG button. (SPRO) . Enterprises structure . definition . Financial Accounting . Edit, copy, delete, check company code. (T.CODE-/NOX02) Double click on IMG Activity button. Double click on Edit company code data Select new entries button. Company code . AML (Max 4 characters) Company Name . Aravind Mills Ltd 23

City . Hyd Country . IN Currency . INR Language . EN Once you can complete the data, select save button or (ctrl + s). It gives a big screen Title: Company Name: Aravind Mills Ltd. Address: Street . Ameerpet Postal code . 500 000 24

City . Hyd Country . IN Once you complete press Enter You can enter it gives you latest request To choose your request . select drop down button beside Requests number . it gives the entire request. Select your request number . press Enter to save in the request. It saved in two places 1. Client 800 2. Request 25

Assign company code to company: (T.CODE-/NOX16) Path is SPRO . Enterprise structure . Assignment . Financial Accounting . Assign company code to company. Double click on IMG Activity button. Shortcut: Select position button . Give you company code AML press Enter. For company code (AML) Assign Company (AVG) select save button or (ctrl + s) Press Enter to save your request. Define Business Areas: (T.CODE-/NOX03) Business Areas assignment to company code is not required. The same Business area can be used by any company code. 26

Path: SPRO . Enterprises structure . definition . financial accounting . define business area Double click on IMG Activity button Select new entries button. Code May be numerical or Characters Code: AMH . Hyderabad business Area. AMB . Bangalore Business Area AMM . Mumbai Business Area Select save button or (ctrl + s) Select drop Box. 27 Max 4

Press enter to save in your request. Chart of Accounts: 1. Common set of Accounts . accounting coding should be same, and then only you can compare and consolidate between company code or business areas. 2. Separate set of Accounts: 3. Group chart of Accounts: In this case you have to give 2 No (Company code Number + Group code Number) *Companies they follow common set of Accounts Chart of Accounts name Description Maintenance language Length of the Account Number . Max 10 digits But companies are normally using 6 digits. 28

Path of chart of Accounts SPRO . Financial Accounting . General Ledger Accounting G/L Accounts . Master Records . Preparation . Edit chart of Accounts list Double click on IMG Activity button (T.Code OB13) From the Menu select system status . short cut Select New Entries button Chart of Accounts ---> AML (Max 4 characters) Description . Chart of Accounts for Aravind Group Maintenance Language --> Select English Length of G/L Account no: enter 6 29

Controlling integration . Select Manual creation of cost element Group chart of Accounts . Blank Under status . Blocked . Deselect Blocked Check Box Use of Block is to avoid duplicate Accounts creation. Once you complete you can select save button Press Enter to save in your request. Assign Company Code to chart of Accounts: Path: SPRO .Financial Accounting . General Ledger Account.G/L Accounts . Master Records . Preparations . Assign company code to chart of Accounts. (T. code OB62) Select Position Button 30

Give the Company code AML . press Enter. For the company code AML assign chart of accounts AML Select save button or (ctrl + s) button Press Enter to save your request. Account Groups: 1. Liabilities 1. series 2. Assets 2. series 3. Income3. series 4. Expenditure4. series Path: SPRO . SAP Ref IMG . Financial Accounting . General Ledger Accounting . G/L Accounts . Master Records . Preparations . Define Account Group (Transaction code OBD4) Select New Entries button. 31

Chart of Accounts: Give the chart of Accounts --> AML Chart accounts of Account group Name From Account To Account AML SCPL Share Capital 100000 100099 AML RSPL Reserves & Surplus 100100 100199 AML ACDN Accumulate d depreciation 100200 100299 AML SCLN Secured Loans 100300 100399 AML UNSL Unsecured Loans 100400 100499 AML CLPR Current liabilities &provisions 100500 100599 AML FAST Fixed assets 200000 200099 AML CAST Current Assets, Loans and advance 200100 200199 AML SALE Sales 300000 300099 32

AML OTHR Other Income 300100 300199 AML INCR Increase/De crease in stocks 300200 300299 AML RMCN Raw Material consumption 400000 400099 AML PRSN Personnel Cost (Staff cost) 400100 400199 AML MFRG Manufactur ing 400200 400299 AML ADMN Administrat ion 400300 400399 AML INTR Interest 400400 400499 AML DEPR Depreciatio n 400500 400599 Once you complete select save button or (ctrl +s) save in your request. Retained Earnings Account: Year Ending 33

P&L Account Balance . Surplus in P&L A/Cs transfer to Reserves & Surplus. Balance sheet Account balance . carry forwards to next year . Opening Balance for next year. Assign one Account for retained earnings . 100100. Path: SPRO . Financial Accounting . General Ledger Accounting . G/L Accounts . Master Records . Preparations . Define Retained Earnings Accounts. (T . Code OB53 Give your chart of Accounts AML Press Enter. P&L Statements Accounts Type Account X 100100 Select save button or (ctrl + s) 34

It gives the Message, Account 100100 not created in chart of Accounts AML Ignore the message press Enter. Press Enter once again to save in your request. Fiscal Year Indian Company Apr to March + 4 Special Periods V3

U.S.Company - Jan to Dec + 4 Special Periods -K4 How to convert Calendar your Periods to Accounting your periods Path: SPRO.. Financial Accounting . Financial Accounting Global settings . fiscal year . Maintain fiscal year variant (Maintain shortened fiscal year) (T. Code OB29) Select position button Give fiscal year variant Enter 35 V3

Select fiscal year variant

V3

Double click on period s folder Select back arrow (or) F3 Select new entries button Fiscal variant . Give A3 - Max 2 characters Description . April March + 4 special periods

Deselect- year dependant check Box Deselect calendar year check Box No. of posting periods 12 No. of special periods 4 36

Once you complete select save button (or) (ctrl +s) Save in your request Select fiscal year variant: A3 Double click on period s folder Select new entries button. Conversion table: Month Days Period Year shift January (1) 31 10 -1 February (2) 29 11 -1 March (3) 31 12 -1 April (4) 30 1 0 May (5) 31 2 0 June (6) 30 3 0 July (7) 31 4 0 37

August (8) 31 5 0 September(9) 30 6 0 October (10) 31 7 0 (11) November 30 8 0 (12) December 31 9 0 Once you complete select save button or (ctrl + s) Assign company code to a fiscal year variant SPRO . Financial Accounting . Global Settings . Fiscal Year . Assign Company Code to a fiscal year variant (T.Code is OB37) Select position Button Ignore the Message press Enter Give your Company Code AML Press Enter For company code AML, Assign Fiscal Year variant V3 (or) A3 38

Select save button (or) (ctrl + s) Ignore the Warning Message Press Enter Press Enter to save in your request. Document Types and No. Ranges Stores (factory) Sales (Depot) Accounts(City office) RE RV SA Document type 03 02 01 Number Range 200001 To 300000 100001 To 200000 1 To 100000 Number Range Intervals Path: SPRO . Financial Accounting . Financial Accounting Global Settings . Document . Document Header . Define document types. (T. Code OBA7). Select position Button 39

Give the document type SA. Press Enter. Select Type: SA Select details button Note down to No. Range 01 Select No. Range Information button. Give your company code AML Screen Shows: Intervals . It show what no. we are give Status . Change status . how many documents we have posted. Intervals . Change intervals . to give document Number. Select change Intervals button. Select Intervals button. Give the Number Range 40 01.

Year 2006 From Number1 to Number 100000 Current Number 0 Deselect External check box. Press Enter Select save button. Number range intervals can not be transferred to production client. Ignore the message. Press Enter. SAP also gives voucher numbers in two ways. Example: Scenario: - I 01 2006 1 100000 01 2007 1 100000 01 2008 1 - 100000 41

Same session for each year. Scenario: -II 01 9999 (Any year) (We do not know how many document we have posted in each year) Note: Companies normally follows Scenario I. Field status variant & field status groups At the time of entry the system gives 70 fields. Examples: Quantity, text, business area, value date. (Around 140 fields to use, all the fields are (70 debits + 70 credits). You can make any field as 1. Surplus field 42 Field will not be visible.

2. Required field To enter the values. 3. Optional field Choice to enter or not enter. Entry lay out based on field s selection in the field status group which is assign ed to G/L Account. Field Status group one Created under field status variants and field status vari ant is assigned to company code: Example: Cash A/C Dr To Share Capital A/C Equity share capital (General) Text & Business area Required fields Cash Account Text & Business area Required fields Bank Account Text & Business area & Value date Required fields Path: SPRO . Financial Accounting . Financial Accounting Global settings . document . Line Item . Controls . Maintain field status variants. 43 Select field status 1000 Select copy as button Change the field status variant AML Field status name: Field status variant for AML Press Enter Select copy all button. No. of dependent entries copied 45. Enter. Select save button (or) (ctrl + s). Save in your request Select field status variant AML

Double click field status group folder Select G001 General and double click on General data. Text make it required entry field. Select next group button. Select next page or page down button. Select required entry for business area. Select save button (or) (ctrl + s). Select 005 Bank Accounts and double click. Double click on general data. Text field make it required entry field. Select new group button. 45

Select next page (or) page down button. Business area make it required entry field. Select next group button 2 times. Value date make it required entry field. Press save button Assign company code to field status variant: Path: SPRO . Financial Accounting . Financial Accounting Global settings . document . Line item . controls . Assign company code to field status variants. Select position button. Give your company code AML. 46

Enter. For company code AML, Assign field status variant AML Save, save in your request. Posting periods: a. Define posting period variant. b. Assign posting periods to company code. c. Define open and close periods for variant. April, 2006 to March 2007 . Fiscal year 2006 If company is completed quarterly results July 2006 to March 2007 (4, 2006) to (12, 2006) 47

Define posting period variant: Path: SPRO . financial accounting . financial accounting Global settings . document . posting periods . define variants open posting periods. Select new entries button. Give the variant AML. Give the name . posting period variant for AML. Select save button (or) (ctrl + s). Save in your request Assign variants to company code: Path: SPRO . Financial Accounting . Financial Accounting Global settings . document . posting periods . Assign variants to Company code. 48

Select position button. Give your company code AML. Press Enter. For Company code AML Assign variant AML.

Save, save in your request. Define open and close posting periods: Path: SPRO . Financial Accounting . Financial Accounting Global settings . document . Posting periods . Open and close posting periods. Select New Entries button. 49

Select variant AML. A for Account Type.

Select + variant for all accounts type From Account To Account Blank Blank.

From period 1 is = 4 (July) Year is 2005. To period is = 12 (March) Year is 2006. If Audit is not over (March 2006 to March to 2006) (13, 2005) (13, 2005) 50

From period 13 (special Period)

Year 2005

To Period 13 (Special Period) Year 2005 Authorization Group: Authorization will give to some persons like Manager (Accounts) Dy. Managers (Accounts) ID at user level. Once you complete select save button (or) (ctrl + s). Press enter to save in your request. Path for posting periods at user level: Path: Accounting . Financial Accounting . General Ledger . Environment current setting . Open and close posting periods (T. Code is S _ALR _ 87003642). 51 ID,

How to give the transaction code when you get SPRO Path: SPRO . from the Menu select additional information, once again additional function . display key . IMG activity. Note down the last 4 (OBBO) (OB52) (OBBP). OB52 (is open and closing periods). Tolerance groups for G/L Accounts (2 types) G/L Accounts (Tolerance Group) Employee (Tolerance Group) Open Item Management Used for vendors/customers/Balance sheet Accounts where clearing is required Out standing expenses A/C Ban 1 ries Sala 1,00 ,000 k cash 5,000 es Wag 1,00 ,000 52

Rent 00 15,0 We can see the items in three ways: 1. Open Item: We can see only outstanding Payable Item. 2. Cleared: We can see only cleared Item Paid Item. 3. All: We can see all items included Paid/Payable Items. Tolerance Group: A mount Perc entage A 10 00 0% B 0 5% C If you commission is payable 100020. only paid 100000 the remaining balance (20/-) may be transferred to payment difference Account (or) payable (Partial pa yment). Disadvantages: a. It given at account level and not at transaction level 53

b. No flexibility. Path: SPRO . Financial Accounting . General Ledger Accounting . Business transactions . Open item clearing . clearing differences . define Tolerance grou p for G/L Accounts. Select new entries button. Company code: AML Tolerance group: Blank. Name of tolerance group: Tolerance group for AML. Debit amount Credit amount 0 0 0 0

Percentage of debit Percentage of credit 54

Deselect value date (VD) check box Select save button (or) (ctrl + s) Save in your request Value date (effective date) If I received term loan from I.D.B.I on 15/07/06 If I deposited in Bank on 17/07/06 Document date: 17/07/06 Posted date: 17/07/06 *Value date: 15/07/06 .(effective date) Tolerance group for employees 55

Here we give user wise upper limits for posting Amount per document Amount per open item Account item Open item: Vendors/customers. Cash discount Payments difference we can accept. *Path: SPRO . Financial Accounting . General Ledger Accounting . business transactions . Open item clearing . clearing differences . 56

Select new entries button Group Blank Company Code . AML Amount document 9999999999 9999999999

Amount for open item account item Cash discount per line item: 10% Permitted payment differences: Blank Select save button or save button Press enter to save your request. 57

58

Sales Tax Calculation procedure Basic xxx + Excise xxx xxx Sales Tax on (Basic + Excise) It is temporary assignment G/L Accounts In . Tax Us (Sales Tax USA) IN . Tax Ind (Sales Tax India) | Tax US IN is assigned to company code AML 59

Path: SPRO . Financial Accounting . Financial Accounting Global Setting . Tax on sales or purchases . Basic settings . Assign country to calculation proce dure. Select position button Give the country IN for India Enter For country IN Assign Tax US (Sales Tax USA) Save. Press enter to save in your request. Global Parameters 1. Enter Global Parameters; Path: SPRO . Financial Accounting . Financial Accounting Global settings . Company code . Enter Global parameters. 60

Select position button Give your company code AML Press Enter Select company code AML Select details button Select Business area financial statements check box Select propose fiscal year check box Select Define default value date check box Select negative posting allowed check box When you reverse a document it reduces from the same side. 61

Ex: - Cash A/C Dr 500000 To Equity share capital 500000 And another posting for 300000 Pe riods D ebit C redit Balance for the month balance Cumulative 1 2 3 4 (July) 8 00000 800000 800000 5 6 7 8 9 10 62

11 12 13 14 15 16 If the 2nd Entry 300000 is wrongly entered in equity share capital in preference share capital. Reversal A/C 1. Equity share capital A/C Dr 300000 To Cash A/C 300000 2. Cash A/C Dr 300000 To preference Share capital 300000 (Or) Rectification Entry 63 Actual entry

Equity share capital A/C 300000 To Preference share capital A/C 300000 Then the Equity Share Capital Summary is P eriods D ebit Cre dit Balance for the Month Cumulative balance 1 2 3 4 (July) 3 00000 50000 0 500000 500000 5 6 7 8 9 1 0 1 1 64

2 1 3 1 4 1 5 1 6 1 Select additional details button 49A PAN (Permanent Account No) 49B TDS No (Tax deduction of source) PAN & TDS Number given at company code level TDS No. AP 945678906 PAN No. AP 7890000 A Select back arrow and save Save in your request General ledger master creation (G/L Masters) 65

G/L Masters created at Field Year: Chart of Accounts Area Company Code Area Centrally G/L Account No. Account group P&L A/C (or) B/S A/C Short Text Long Text Account Currency Tolerance group Open item management Line item display Short Key Field status group It having both charts of Account fields + company code Area fields. 66

To check Account groups for giving Account no.s Path: SPRO . Financial Accounting . General Ledger Accounting . G/L Accounts . Master Records . Preparations . Define account group (T.Code OBD4) Select position button Give your chart of accounts AML Enter Reserves & Surplus 100100 to 100199 Equity share capitals -100000 to 100099 Current Assets 200100 to 200199 67

Creation of G/L Master (user levels) Path: Accounting . Financial Accounting . General Ledger . Master records . Individual processing . Centrally (T. Code FS00) Give the G/L Account No: 100100 Company code AML From the Menu select G/L Account create Select the Account group: Reserves & Surplus Select Balance Sheet A/C Radio button Short Text 68 Surplus in P/L Account

G/L Account Log Text Select Control data Tab

Surplus in Profit and Loss A/C

Select only balances in currency check box Tolerance group . Blank Select Line Item display check box Note: All Accounts give line item display check box. Sort key . Select 001 posting date Select create/bank/interest tab Field status group . Select 001 General Select save button (or) (ctrl + s) 69

2. One more G/L Account FS00 Give the G/L Account no: 100000 Company code AML Select with Template button Give G/L Account No. 100100 Company code AML 70

Press Enter Select the Account Group: Share Capital Change the Short text to equity share capital Change the G/L Account long text equity share capital Other fields are common Select save button (or) (ctrl + s) Give the G/L Account No. 200100 Company code AML Select with Template button (w-Template) Give the G/L Account no. 100100 (Reserves & Surplus) 71

Company code AML Press Enter Change the Account group to Current Assets & Loans and Advances Change short text to cash account Change G/L Account log text to cash account Select create/bank/Interest tab Change the field status group G005 (Bank Accounts) Select relevant to cash flow check box Select save button (or) (ctrl + s). To give the list of Accounts created Select drop button beside G/L Account No. (Or) (T. code OBD4) The screen is called as Match code. 72

Give the company code AML Enter It gives the what Accounts that are created. Posting of Transactions Path: Accounting. Financial Accounting . General Ledger . Document entry . General posting (F-02) Document date: Party bill date . F4 F2 - Selection of date. Calendar.

Posting date : Server date, Ledger updating based on posting date period comes automatically. Ref 73 Party Bill No

Document No: Type: SA Company code: AML Currency INR

To differentiate between debit and credit You are using posting key Posting key (PST Key) 40 50 G/L Account debit G/L Account credit

Select posting key: 40 74

The next field is account: Select A/C No: 200100 Press Enter Give the amount 100000 The fields are come on the basis of selection of Field Status Group Business Area: AMH (Hyderabad Business area) Text enter: Equity share capital receipt Select posting key: Select 50 For Account: Select the drop down button Give the company code AML 75

And press Enter Select Account No: 100000 (Equity Share Capital) Press Enter You can make Enter amount manually i.e. 100000 (or) Enter * (* makes debit and credit equal) Business area: AMH Text: Enter (+) (plus): Copying the latest line item narration (or) make manuall y Press Enter From the menu select document. simulate In once document you can post up to 999 line item in a document 76

Debit will be with out sign Credit will be with Minus (-) sign Once you complete select save button or (ctrl + s) It gives the message document 1 How to view the latest document was posted in company code AML.

From the menu select document display Select display document header button (F5). Change document Path: Accounting . Financial Accounting. General Ledger . Document . Change (Transaction code FB02) Press Enter 77

Double click on 1st line item Enter We can change only value date, assignment and text How to view the documents: Path: Accounting . Financial accounting . General Ledger . Document . Display (Transaction code (FB03) Select document list button Give your company code: AML Give the document type: SA To give the posting date: From and to (Specific date) To view the document posted by a particular user 78

From the menu select edit dynamic selections (shift + F4) Give the user name: SAP user Select execute button (F8) Double click on document No.1 It shows the document Display Ledger Path: Accounting . Financial Accounting. General Ledger . Account . Display Balance (Transaction code FS10N) To give multiple Accounts 79 Select right arrow beside G/L Account

To view continuous number select ranges tab with green pound symbol To exclude any account select singly values tab with Pound symbol Green Inclusion Red Exclusion Once you complete select copy button To give singly Account . Select drop don button beside G/L Account Give your company code AML Press Enter Select your account number 100000 Give your company code AML 80 Equity share capital Red

Fiscal year 2006 Business Area, select AMH Select execute button (F8) Double click on Cumulative balance amount Double click on document No. 1 Select call up document over view button Select back arrow How to create own line layout: 81

Select change layout button Select the fields which one not required under column content Document no, Amount, Text not select Select right arrow (or) Hide selected field s button For the hidden fields column select posting date, Select left arrow (or) show selected field s button. Change the column positions: Document N0. Should be one (1) Posting date should be two (2) Text should be three (3) 82

Amount in local currency (4) Text column length change to 35 For amount in local currency Select copy button. How to save the layout 2 Lay notes 1. User specific 2. Common to All. User specific: It can be saved with any number or name. Common to all: It should be saved with/any number or name Select save lay out button (ctrl + F12) 83 Select total check box

Lay out: /AML Description: Standard layout for AML Select save button (or) (ctrl + s). How to choose your layout From the Menu select select lay out button Select /AML How to make default layout Path: Accounting . Financial Accounting . General Ledger . Environment . User parameters . Editing options (T. Code FB00) Select Line Items Tab. For default select on screen under G/L Account layout 84

Select /AML Select save button Go and see the G/L Account . Path FS10N Select G/L Account No. 200100 (cash account) Company code AML Fiscal year 2006 Business area - AMH Select execute button (or) F8 Double click on cumulative balance Accrual/deferred document a. Creation of 3 G/L Accounts 85

i) Salaries A/C Personnel cost ii) Rent A/C Administration iii) Outstanding expenses Current liabilities & provisions b) Define reversal reason and reversal reason should allow us to reverse on any day. c) Creation of accrual/deferred document One provision is today date and one for month ending date. 24/07/06 -Rent 31/07/06 -Salaries d. Reversal of accrual/Deferred documents Creation 3 G/L Accounts: In this case first to check Accounts groups for giving Account group Give the Transaction Code OBD4 Select position button 86

Give the chart of Accounts AML . Enter. Note down personnel cost range . 400400 to 400199 Note down the range for administration. 400300 to 400399 Note down the range for current Liabilities & provisions . 100500 to 100599 Creation of G/L Masters (FS00) Give G/L Account No. 400100 Company code: AML Select with template button Give G/L Account No: 100000 (Equity share capital) Company code: AML 87

Press Enter. Change the account group to personnel cost Select P&L Statement Account Radio Button Change short text to salaries account. Change G/L Account Long Text to Salaries Account Other fields are common. Select save button (or) (ctrl + s). 2. G/L Account No: 400300 Company code: AML 88

Select with template button Give G/L Account No: 400100 (salaries A/C) Enter. Change the Account group to administration. Change the short text: Change to Rent Account G/L Account long text: Change to Rent Account Save. 3. G/L Account No. 100500 Company code: AML. Select with template button. 89

Give G/L Account No: 100000 (Equity share capital) Company code AML . Enter. Change the A/C group to current liabilities & provisions Change short text & long text to outstanding expenses. Select control data tab. Select open item management check box. Save. 90

Reversal Entries Define: Reversal reason and reversal reason should allow is to reverse on any da y. Path: SPRO . Financial Accounting . General ledger accounting . Business Transactions . Adjustment posting/Reversal . Define reasons for reversal (T. code: FBS1) Select new entries button. Reason is 41 (Text field). Give the text accrual/deferral document. Give the document date: 28.07.06 Type: SA 91

Company Code: AML. Reversal reason: 41. Reversal date: 01.08.2006. Posting Key: 40 A/C No: 400300 (Rent Account). Enter. Give the amount Rs. 10000/ Business area AMH

Text: Rent provision for July. Posting Key: 50

Account No: 100500 (Outstanding expenses) Enter. Amount: * .

Business Area: AMH. Text: + Document . Simulate and save. Salary Provision Same Path: FBS1. Give the document date and posting date: 31.07.06. Type: SA. Company code: AML. Reversal reason: 41. 93

Posting Key: 40 A/C No: 400100 (Salaries Account), Enter. Ignore the warning message, Press Enter. Give the amount Rs.200000. Business Area: AMH. Text: Salary provision for July. Posting Key: 50 A/C No. 100500 (Out standing expenses). Enter. Amount: 94 *

Business Area: AMH. Text: + Document . Simulate and save. Reversal Accrual/Referral document Path: Accounting . Financial Accounting . General Ledger . Periodic process . Closing . Valuate . Reversal accrual referral . Document. 95

Transaction Code: F 81 Give the company code: AML. Give the reversal posting date: 01.08.2006. Select text new check box. Select execute documents button. Select reverse documents button. Open item management Vendor Accounts Customers Accounts Balance sheets Accounts where clearing required. 96

Provision Recovery

payment payment

outstanding expenses PF, TDS

In G/L Masters we have to select open items management check II (Refer Tolerance Group) 3 Scenarios: Full clearing Partial clearing Residual clearing Residual clearing

Provision Payment - Partial clearing 97

1. Full Clearing Scenario: 1. Rent Provision: User transaction code: F-02 Give the document date: 28.07.06 Type SA: Company code: AML: Posting key: 40 Account No: 400300 (Rent Account) Enter. Amount is 5555 Business area: AMH Rent provision for July. Posting Key: 50 98

A/C No: 100500 (Outstanding expenses) Enter. Amount: *

Business Area: AMH. Text: + Document . Simulate and save. 2. How to view open item repaid A/C Path: Accounting . Financial Accounting . General Ledger . Account display/check line items (T. Code: FBL3N) Give the G/L Account No. 100500 (outstanding expenses). 99

Company code: AML. Select open items radio button. Select execute button. 3. Outgoing payment with clearing: Path: Accounting . Financial Accounting . General Ledger . Document entry . out going Payment (T. Code: F -07) Give document date: 28.07.2006. Type: SA. Company code: AML. Clearing Text: Out going payment 100

Account under bank data: 200100 Cash A/C. Business Area: AMH. Amount: 5555. Text: Out going payment. Account under open item selection: 100500 (Outstanding expenses). Account Type: S comes by default.

S stands for G/L Accounting. Select process open items button. Double click on 5555 payable. Documents simulate and save. 101

4. Go and see the G/L Account (FBL3N) Give G/L Account No: 100500. Company code: AML. Select cleared items radio button. Execute. Select back arrow. Select open items radios button. Execute. Partial clearing Net payable To check what steps you have done in your reverse. Path: SPRO . Financial Accounting Global Settings . Company code . Enter Global Parameters. Select your company code: AML. 102

Select details button. From the menu select utilities. Change reverses (customization) Select the folder for your reverse no. Select sub folder customizing table. Partial clearing Method: Vendors/Customers 1. Rent provision F-02): Document date: 31-07-2006. Type: SA. Company code: AML. 103

Reference Bill No. 1234. Posting Key: 40 Account No: 400300 (Rent Account). Enter. Amount: 50000. Business Area: AMH. Text: Rent provision for July Posting Key: 50 Account No. 100500 (Outstanding expenses) Enter Amount: * Business Area: AMH Text: + Document . Simulate & Save. Out going payment using partial clearing method 104

Transaction code: F -07 Document date: 31-07-06 Type: SA Company code: AML Reference: 1234 Clearing Text: Out going payment Account: 200100 (Cash/Bank Accounts) Business Area: AMH Amount: 15,000 Text: Out going payment 105

Account: Under open item selection 100500 (Outstanding Expenses) Account type: S comes by default Select process open items button Keep the cursor the amount fields of the line items against which we want adjust Select Partial payment tab It creates payment amount column Double click on Net amount 50000 Double click on payment amount 50000 Document simulate 106

It gives the message correct the marked line item Double click on blue font line item Text Enter +

Save (or) (ctrl +s) Go and see the G/L Accounts (FBL3N) Give the G/L Account No: 100500 Company Code: AML Select open items radio button Execute Select change layout button 107

From the hidden fields column select reference field Select Text field under column content

Select left arrow (or) show selected fields button Select copy button Keep the cursor on reference field Select sub total button Making the balance payment and clearing the account (Transaction code F-07) Document date: 31-07-06 Company code: AML Reference: 1234 Clearing text: Out going payment Account No: Under Bank data: 200100 108

Business Area: AMH Amount: 35000 Text: Out going payment Account: Under open item selection 100500 (Outstanding expenses) Account type: S comes by default Select process open items button Double click on payable Amount 50000 Double click on part paid amount: 15000 Documents simulate and save Go and see the G/L Account: (FBL3N) Give G/L Account No: 100500 Company Code: AML Select clear items radio button Execute 109

Residual Payment (Residual clearing) 1. Rent Provision (F-02) Document date: 31-07-2006 Type: SA Company code: AML Posting Key: 40 Account No: 400300 (Rent account) Enter Amount: 60000 Business Area: AMH 110

Text: Rent provision for July Posting Key: 50 Account No: 100500 (Outstanding expenses) Enter Amount: *

Business Area: AMH Text: + Document . Simulate & save Outgoing payment using residual clearing method User Transaction code F-07 (Payable amount) 111

Document date: 31-07-2006 Type: SA Company code: AML Clearing text: Out going payment Account under bank date: 200100 (Cash Account) Business Area: AMH Amount: 20000 Text: Out going payment Account: Under open item selection: 100500 Account type: S 112 default

Select process open items button Keep the cursor on the amount field of the line item on Which we want to adjust Select residual items tab It creates residual items column Double click on Net amount 60000 Double click on residual items Document simulate It gives the message correct the marked line item Double click on blue font line item 113

Text enter + Save (or) (ctrl + s) Go and see the G/L Accounts (FBL3N) Give the G/L Account No: 100500 (Out standing Expenses) Company code: AML Select open items radio button Execute Foreign currency postings: Check exchange rate types; Bank buying Bank Setting 114 Export G Type B Type

Imports/Expenditure

Average Rate: Used by MM/SD People

M Type

Path: SPRO . General settings . Currencies . Check exchange rate types. Select types Select position button Enter B Enter Define transaction ratios for currency transaction Path: SPRO . General settings . Currencies . Define translation radio for currency translation. This defines the conversion factory between two currencies. 115

USD INR 1 1 Japanese year INR 100 1 Europe INR 1 1 Once we follow one conversion factory, follow continuously the same for all the year. This is at client level Double click on IMG Activity button Ignore the message select yes Select new entries button 116 button

Ext rt: (Exchange rate type) Select G Bank buying

From: Select USD (American Dollar) To: Select INR Valid from: 10-07-2006 Ration (From) Radio (To) 1 1

Exchange rate: Select B (Bank setting) From: USD To: INR 117

Valid from: 10-07-2006 From ratio 1

To ration - 1 Exchange rate: Select M (Average) From currency: USD To currency: INR Valid from: 10.07.2006 Ratio from 1 Ratio to 1 Save (or) (ctrl + s) Save in your request Enter exchange rates: Path: SPRO . General settings . Currencies . Enter exchange rates Select new entries button 118

Exchange rate type: G (Bank buying) Valid date: 25-07-2006 From Currency: USD To select: INR Direct quotation: 44/ Enter Exchange rate type: Select B Valid date: 25-07-2006 From currency: USD To currency: INR 119

Direct quotation: 46/ Exchange rate type: M Valid from: 25-07-2006 From currency: USD To currency: INR Direct quotation: 45/ Save Save in your request You can enter each type for each day only Path for forex rates at user level Accounting . Financial Accounting . General Ledger . Environment . Current settings . Events translation rates (S_BCE_68000174) 120

Postings When the rate is not given When the rate is given When the rate is not given: It takes the rates from forex table It takes the latest date rate To enter default exchange rate Type based on document type G/L Posting SA . b (Bank selling)

Purchase invoice posting . G (Bank buying) (If we don t specify it takes M type by default. M Average rate 121

To enter default exchange rate type (Use the transaction code (OBA7). Select position button Give the document type Enter Select document type Select details button SA . SA

B (Bank selling) for document type

SA

Under default values exchange rate type for foreign currency documents Enter B Select save button (or) (ctrl + s) 122

Save in your request Foreign Currency Posting (F-02) Document date 02-08-2006 Type: SA Company code: AML Currency: USD Posting key: 40 Give account No. 400100 (Salaries account) Enter 123

Give the amount 1000$ Business area: AMH Text: Salary payment Enter Posting key: 50 Account No. 200100 (Cash account) Enter Amount: *

Business area: AMH Text: + 124

Document .Simulate To view in INR . Select display currency button. Select save button (or) (ctrl + s). When the rate is given at the time of posting Use the transaction code (F-02) Give the document date: 02-08-2006 Type: SA Company code: AML 125

Currency: USD Give the rate: 48/ Posting key: 40 Account: 400100 (Salaries Account) Enter It gives message Exchange rate: 48$ deviate the increase 4.38% Ignore message and Enter Give the amount: 1000$ Business area: AMH 126

Text: Salary payment Press: Enter Posting key: 50 Give the account no: 200100 (Cash account) Enter Amount: *. Business area: AMH Text: + Documents . Simulate & save. Reversals | | | || 127

Individual Reversal of Mass Cleared Accrual/deferral Document reverse Reversal items reversal Reversal document reversal Individual document reversal This is used to reversal one document at a time To give reversal reason If we don t specify reversal date, it takes original document posting date That period should be open. Path: Accounting. Financial Accounting . General Ledger . Document . Reverse . Individual reversal (FB08) Give the document No: 1 Company code: AML 128

Fiscal year: 2006 Reversal reason: Select 01 (reversal in current period) Posting date: Blank Select display before reversal button Select back arrow Select save button From the menu select document display

Select display document header button Double click on 1 (Reverse document for) 129

Select display document header button SA AB Original document list reversal document list

Details button No range FB03 01

Document display

Company code: AML Document type: SA Original document AB Reversal document (System defined) Reversal of reverse document 130

Use the transaction code (F-02) From the menu select document Post with reference Give the document No. 15 Company code: AML Fiscal year: 2006 Select generate reverse posting check box Select display line items check box Enter Enter once again Change Text: Reversal for document No. 15 131

Enter Text: + Enter: Save (or) (ctrl + s). Enter From the menu select document display Select display document header button Mass Reversal To reverse more than one document at a time, we use mass reversal; it can be continuous or random. Path: Accounting . Financial Accounting . General Ledger . Document . Reverse . Mass reversal (F-80) Give the company code: AML 132

To reverse random Numbers . Select multiple selection Beside document number Give the document No. 2 & 4 Select copy button Give the reason for reversal Select text run check box Select execute button Instead of 2 and 4, Give document No: 13 & 16 If documents are O.K Select reverse document button 133 01

Clear item reversal Use the transaction code: (FBL3N) Give the G/L Account No: 100500 (Outstanding expenses) Company code: AML Select cleared items button Execute Full cleared items Out standing expenses 134

Cash/Bank 5555 Document N0 (7) (6)

Rent A/C 5555

If cheque dishonored it must be reversal Here i.e. Full cleared items this is not possible to reversal But you can make it as open items then reverse Path: For reversal of cleared items Accounting . financial accounting . General Ledger . Document . Reset cleared items (Transaction code FBRA) Give the clearing document No.7 Company code: AML Fiscal Year: 2006 135

Select save button (or) (ctrl + s) Select resetting & Reserves Give the reversal reason Enter It gives the message clearing 7 reset. Enter Go and see the G/L Account FBL3N Give the G/L Account No: 100500 Company code: AML Select open items radio button 136 01 (Reversal in current period)

Execute Interest calculations Balance Interest calculations Item interest calculations Defined S type Use fro G/L Accounts P Type Use for vendors/customers. Define interest calculation Type: Path: SPRO . Financial Accounting . General ledger accounting . Business transactions . Bank Account in test calculation . Interest calculation Global se ttings . Define interest calculation types Select new entries button Interest Indicator (Ind Id): M1 Name: 10% Monthly 137

Interest calculation Type: Select S Save Save in your request

Balance interest calculation

Prepare Account balance interest calculation: Same path (Next step) Transaction code (OBAA) Select new entries button Interest calculation Indicator M1 1 Month.

Interest calculation frequency: Select 01 Calendar type 138

In case of rupee term loan

Select G (28, 29, 30, 31 /365)

In case of foreign currency Term loan: Select F (28, 29, 30, 31 /360) This is based on LBOR (London Inter bank offer rate) Select G Select balance plus interest check box Select save button (or) (ctrl + s) Save in your request Define reference interest rates: Path: SPRO . Financial Accounting . General Ledger Accounting . Business Transactions . Bank account interest calculation . Interest calculation . Define reference interest rates (Transaction Code OBAL) Interest may be calculated 139 Method (i)

10/04/06 to 31/3 100000 * 1o/100 * 355/365 = Say 15000 10/09/06 to 31/03 10000 * 10/100 * 205/365 = Say 3000 --------12000 --------(Method ii)

10/04/06 to 09/09/06 100000 * 10/100 * 150/365 = 5000 10/09/06 to 31/03 90000 * 10/100 * 205/365 = 7000 Normally banks follow 2 typed of interest rates In SAP you have two options for this one You can create 2 interest rates for debit & credit items 140

Here Interest indicator M1 Credit Items Debit items Ref int rate (M2) 10% Ref int rate (M3) 8% In India & US follows the same rate of interest rates Hence give M2 for (debit & credit items)

Select new entries button 141

Ref Interest rate M2 Long Text: 10% Monthly Short Text: 10% Monthly Date from: 01-04-2006 Currency: INR Select save button (or) (ctrl + s) Save in your request Define time Same path Select new entries button 142 dependent terms:

Interest calculation indicator M1 Currency key: INR Effective from: 01-04-2006 Sequential Number: 1 Terms: Select credit testing column balance interest calculation Ref interest rate: M2 Save (or) (ctrl + s) Save in your request Select next entry button Interest calculators Indicator: M1 143

Currency Key: INR Effective from 01.04.2006 Sequential No. 2 Term: Select debit interest column balance interest calculation Ref. Interest rate: M2 Save Enter interest values: Same path: Transaction code (0B83) Select new entries button Give the reference interest rate M2 144

Effective from 01-04-2006 Interest rate: 10% Save Save in your request Creation of 2 G/L Accounts; 1st Accounts: SBI Rupee term loan under secured loans. 2nd Account: Interest Account under interest group To check account groups for giving account number (Transaction code OBD4) 145

Select position button Give the chart of account: AML Enter Note down the range for secured loans: 100300 to 100399 Note down the range of interest: 400400 to 400499 Creation of G/L Masters: Transaction code FS00 Give the G/L Account No. 100300 Company code: AML 146

Select with Template button Give the G/L Account No. 100000 (Equity share capital) Company code: AML Enter Change account group: Secured Loans Change short text and G/L Account log text: SBI Rupee term loan Select create/bank/interest Field status Group: Select 005 Interest Indicator: Select M1 Save. 2nd Account: 147

G/L Account No: 400400 Company code: AML Select with template button Give the G/L Account No: 400300 Company code: AML Enter Select type/description tab Account group: Select interest Change short text & Long text: Interest Account Select save button (or) (ctrl +s) 148

Assignment of Accounts for automatic posting Path: SPRO . Financial Accounting . General Ledger Accounting . Business transactions . Bank Account interest calculation . Interest posting . Prepare G/ L Account balance Interest calculation (Transaction code (OBV2) Select symbols button Example: 100300 - SBI Term Loan 100301 - ICICI Term Loan 100302 - IDBI Term Loan If we have more than one term loan then give 10 pluses (+ + + + + + + + + +) Select Accounts button Give your chart of Accounts AML 149

Enter Give the account symbol Currency INR 0002

Give the G/L Account: 400400 Give the Account symbol Currency INR 2000

G/L Accounts, Mark with 10 times plus + + + + + + + + + + Select save button (or) (ctrl + s) Save in your request User levels: To open posting period April: 150

Use the Transaction code OB52 Select position button Give the posting period variant AML Enter From Period Save Save in your request Term Loan receipt (F 02) 1

Give the document data and posting date: 12-04-2006 Type 151 SA

Company code: AML Currency: INR Posting Key: 40 Give the G/L Account No. 200100 Enter Give the amount: 100000 Business area: AMH Value date: 10-04-2006 Text: SBI Rupee term loan receipt Posting Key: 50 152

Account No: 100300 (SBI Rupee Term Loan) Enter Amount: * Business area: AMH Value date: 10-04-2006 Text: + Documents simulate and save Term Loan repayment: Give the document data and posting date: 06-09-06 Type: SA 153

Company Code: AML Posting Key: 40 Account No: 100300 (SBI Rupee term loan) Enter Ignore the messages, press enter Give the amount: 10000 Business area: AMH Value date: 10-09-2006 Text: SBI Term loan repayment Give the posting key: 50 154

Account No: 200100 (Cash Account) Enter Amount: * Business Area: AMH Value date: 10-09-2006 Text: + Documents simulate and save Interest Calculations: Path: Accounting . Financial accounting . General ledger . periodic processing . Interest calculation . Balances (F.52) Give the G/L Account: 100300 (SBI Term Loans) 155

Give the Company code: AML Calculation period: 01.04.2006 to 31.03.2007 Execute To view line item wise interest: Select back arrow Select additional balance line check box Execute In case of floating rate of interest Select back arrow: To give effect for floating rate of interest open one more se ssion with SPRO Financial Accounting . General Ledger Accounting . Business transactions . Bank Account interest calculation . Interest calculation 156

Enter Interest values Transaction Code: OB83 Select new entries button Give the reference interest rate: M2 Effective from 01.06.2006 Interest Rate: 12% Save Save in your request Come to the first session Execute Select back arrow 157

For interest posting Give the calculation period 01.04.2006 to 30.04.2006 Execute Select back arrow Select post interest settlements check box Select update master record check box Batch input session Give the session name: AML Posting to business area: AMH Posting date of session: 30.04.2006 158

Document date of session: 30.04.2006 Posting segment text: Interest for April 2006 Select execute button To post the batch input session From the menu select system . Services . Batch input . Sessions Select the session Name: AML Select process button Select display errors only radio button Select process button It gives the message: Processing of batch input session complete 159

Select exit batch input button To view all document posted use the transaction code FB03 Enter Enter once again Go and see the G/L Master FS00

Give the G/L Account No. 100300 Company code: AML Select create/bank/interest tab Foreign currency balances revaluation; 160

Foreign currency term loan may be used Long term working capital Fixed assets Purchases Local assets Import assets Example: If we take foreign currency term loan. Exchange rate Amount payable On 09.08.2006 100000$ 45 4500000 On 31.03.2007 -50 5000000 --------------Excess payable 500000 -------------As per account standard 161

The variation is charge to P&L Accounts. In case of purchased imported assets Add to asset value and calculate depreciation over balance life of asset. Customization of Foreign currency Creation of 3 G/L Account 1. SBI Foreign currency term loan under secured loans group 2. Exchange gain under other income/ exchange loss under administration To check account groups for giving account Number (OBD4) Select position button Give the chart of accounts: AML Enter 162

Note down the range for other Income group 300100 to 300199. Creation of G/L Masters (FS00) Give the G/L Account No: 100301. Company code: AML Select with template button Give the G/L Account No: 100300 Company code: AML Enter. Change the long text, short text to: (SBI FC term loan) Select control data Tab Give the account currency: USA 163

Deselect only balances in local currency check box Select create bank/interest tab Remove interest indicator Remove the dates also Save. 2nd G/L Account: 300100: Company code: AML Select with template button Give the G/L Account No: 400300 (Rent) Company code: AML Enter Select type/description tab 164

Change the account group to other income Change short text and long text to exchange gain Other fields are common Save (or) (ctrl + s) G/L Account No: 400301 Company code: AML Select with template button Give the G/L Account: 400300 (Rent account) Enter Change the short text and long text: Exchange loss 165

Other fields are common Save. Define valuation methods: Path: SPRO . Financial Accounting . General Ledger Accounting . Business transactions . Closing . Valuating . Foreign Currency Valuation . Define Valuation Methods. (Transaction Code OB59). Select new entries button Valuation Methods: AML1 Description: FC Valuation Bank Selling for AML Document Type: SA Debit balance exchange rate type (B) (Bank Selling) Credit balance exchange rate type B (Bank Selling)

Select determine rate type from account balance 166

Select save button (or) (ctrl + s) Save in your request Prepare automatic postings for Foreign Currency valuation Transaction code OBA1 Double click on exchange rate defining using exchange rate key Give your chart of accounts: AML Enter Exchange rate difference key: SD Expenses account: 400301 E/R (Exchange rate) gain account: 300100 167

Save Save in your request Assign exchange rate difference key in loan account: (Transaction code is FS00) Give the G/L Account No: 100300 (SBI F/C Term loans) Company code: AML From the menu select G/L Account charge Select control data tab Exchange rate difference key Select USD Save. Foreign currency term loan receipt (F 02)

Give the document data and posting date: 11/08/06 168

Type: SA Company Code: AML Currency: USD: Rate: 45/ Posting Key: 40 Give the account No: 200100 (Cash Account) Enter Give the amount: 100000 Business Area: AMH Text: SBI F/C Term loan received Enter Posting Key: 50 169

Account No: 100301 (SBI FC Term loan) Enter Amount * Business Area: AMH Text: + Documents simulate and save To enter 31st March, 2007 exchange rates in forex table Path: Accounting . Financial Accounting . General Ledger . Environment . Current settings . Enter transaction rates (S _ BCE _ 68000174) Select new entries button 170

Exchange rate type: Valid from 31-03-2007 From Currency: USD To Currency: INR Direct quotation: 49

Exchange rate type: B (Bank selling) Valid from: 31-03-2007 From: USD To Currency: INR Direct quotation: 50 171

Save. F/C revaluation: Path: Accounting . Financial Accounting . General Ledger . Periodic Processing . Closing . Valuate . Foreign Currency Valuation (F.05) Enter Company Code: AML Evaluation period: 31st March 2007 Valuation Method: AML1 Valuation in currency type: Select 10 (Company code currency) Select G/L balances tab Select valuate G/L Accounts check box Give the G/L Account No: 100301 Execute Select posting button 172

Select back arrow two times Showing monthly wise revaluation: Rate of exchange Example: If we take 100000 31/08/06 -46 30/09/06 -48 Steps to be followed for month end valuation Give evaluation key date: 31-08-2006 Select create positions check box Give the reversal posting date: 01-09-2006 Select reverse postings check box Select execute button Steps to be followed for your end valuation 173 USD On 11/08/06 -45

Evaluation key date: 31-03-2007 Select balance sheet preparation valuation check box Select create postings check box Reverse of posting date: Blank Deselect reverse posting check box Execute Go and see the document FB03 Enter Double click on first line Item. 174

To view path when transaction code is given at user level In the command field enter search _SAP Menu Enter Search text entry: Transaction Code (F-02) Enter How to view path in customization: SPRO Select find button Give the search term fiscal year 175

Enter Select fiscal year under financial accounting Global settings Area Enter 176

Accounts payable (A/P) It is a subsidiary ledger This used when material management module is not use This is used for material purchases & salaries When MM Module is used . Use for services where TDS is to be deducted When we purchase Raw Material Inventory Raw Material Dr (General Ledger) To Party A/C (Subsidiary Ledger) Sundry Creditors Raw material (GL A/C) . Reconciliation 177

(Or) Control A/C Basic settings for Accounts payable 1. Creation of vendor Accounts Groups: a. FI (Financial Vendor) (service parties) b. MM (Material management vendor) (Material Parties) For above both cases we have to specify reconciliation account field requirement 2. Creation of No. ranger for vendor s Account 3. Assign number range group of vendor Account group 4. Define tolerance group for vendors. 5. Creation of 2 G/L Masters a. Inventory raw material . Current Assets loans & Advances b. Sundry Creditors raw materials . Current liabilities & Provision 6. Creation of Vendor masters 178

7. Document type and N0. Ranges . KR Vendor Invoice KZ Vendor Payment KA Vendor document for transfer/reversal 8. Posting Keys . 31 Vendor Credit 25 Vendor debit 1. Creation of vendor accounts groups SPRO . Financial Accounting . Accounts receivable & Accounts payable . Vendor accounts . Master data . Preparation for creating vendor master data . define account groups with screen layout (Vendors). Select new entries button Account group AML1

Name: FI Vendors for AML 179

Double click on company code data Double click on account management Reconciliation account select required entry field Cash management makes it suppress field. Select save button (or) (ctrl + s) Select create request button Give the short description: Account payable (AP) Customization of AML Enter Press enter once again to save in your request Select next entry button 180

Give the account group Name: MM Vendors for AML

AML2

Double click on company code data Double click on Account Management Reconciliation Account make required entry field Cash management group make it suppress Save. Create No. ranges for vendor accounts: Same path (Transaction code XKN1) Select change intervals button 181

Select interval button Give the no. range 29 From No: 8700001 to No: 8800000 Enter Select interval button once again No. of range: 39 From No: 8800001 To No: 8900000 Enter and save Assign No. ranges to vendor accounts groups: 182

Same path Select position button Give the account group AML1 Enter For AML1 For AML2 Assign No. range: 29 No. range: 39

Select save button (or) (ctrl +s) Save in your request 183

Define tolerance group of vendors: Path: SPRO . Financial Accounting . Accounts receivable and Accounts payable . Business transactions . out going payments . Manual out going payments . Define tolerances (Vendors) Select new entries button Give the company code: AML Tolerance group: Blank Give the description . Tolerance group for AML Save Save in your request Creation of 2 G/L Accounts: (FS00): 184

Give the G/L Account No: 200120 Company code: AML Select with template button G/L Account No: 200100 (cash account) Company code: AML Enter Change short text to inventory RM Change G/L log text to inventory raw material Select create/bank/interest tab Change field status group of G001 185

Deselect relevant cash flow check box Save. 2. G/L Account No: 100501 Company code: AML Select with template button Give the G/L Account No: 100500 (out standing expenses) Company code: AML Enter Select type/description tab 186

Change the short text to Sundry Creditors to RM G/L Account log text to: Sundry Creditors to Raw material Select control data tab Deselect only balance in local currency check box Reconciliation Account for account type: Select vendors Deselect open item management check box Sort Key: Select 012 vendor number Select create/bank/Interest tab Field status group select G067 (Reconciliation account) Select save button (or) (ctrl + s) 187

Creation of vendor master: Path: Accounting . Financial accounting . Accounts payable . Master records . maintain centrally . Create (XK01) Give the company code: AML Account group: Select AML1 Enter Title: Company Name: J K Synthetics Ltd. Street: Ameerpet Postal code: 500000/ Hyderabad Country: IN 188

Telephone: 55626246 Select next screen button (3 times) Reconciliation Account: Select the drop down the button Select 100501 Sundry Creditors raw material

Sort key: 012 (Vendor No) Select next screen button Payment terms: Select 0001 (payable immediately due net) Tolerance group: Blank Check double invoice check box Select save button (or) (ctrl + s). 189

Document types & Number ranges (0BA7) Select position button Give the document type KR (Vendor Invoice) Enter Select document type KR Select details button Note down the No. Range: 19 Select number range information button Give your company code: AML Select change intervals button 190

Select interval button No. Range: 19: year: 2006; From No: 100001 to 200000 Enter & save Select back arrow 3 times Select KZ Vendor payment

Select details button Note down the No. range: 15 Select No. range information button Give the company code: AML Select change intervals button 191

Select interval button No. Range: 15: year: 2006; From No: 200001 to 300000 Enter & save Select back arrow 3 times Select KA (Vendor Document)

Select details button Note down the No. range: 17 Select No. range information button Give the company code: AML Select change intervals button 192

Select interval button No. Range: 17: year: 2006: From No: 300001 to 400000 Enter & save (or) (ctrl + s). Banks In SAP we can call as House Banks In house bank we give details: Bank Name Address Contact person Telephone Number 193

Example: SBI Main Branch Current Account 1 Account ID Current Account 2 Account ID Current Account 3 Account ID Example: SBI SBI Begumpeta Main BranchBranc . h . Current A/C 1 Current A/C 1 House bank will be created branch wise 194

Creation of G/L Account: (FS00) SBI Current Account: G/L Account No. 200105 Company code: AML Select with template button Give the G/L Account No. 200100 (Cash Account) Company code: AML Enter Change the short & G/L Account long text to SBI Current account Save. Define house banks: Path: SPRO . Financial Accounting . Bank Accounting . Bank accounts . Define house banks . (Transaction code FI12) Give your company code: AML 195

Enter Select new entries button Give the house bank SBI Bank Country: IN (India) Bank Key: Any No: (876) Give the telephone No Contact person Save Save in your request Select change button: 196

Give the bank name: State Bank of India Street: Bank Street City: Hyderabad Bank Branch: Main branch Enter & save Double click on Bank Accounts folder Select new entries button Give the Account ID: SBI 1 Description: State Bank of India Current A/C No.1 Bank account No: 9876543210 Currency: INR G/L Account No: 200105 Save Create check lots: (We are giving check No) 197

Path: Accounting . Financial accounting . Accounts Payable . Periodic processing . Payment (F110) From the menu select environment Check information No. ranges Final Transaction code: FCHI Give the paying company code: AML House bank: SBI Account ID: SBI 1 Select change button Select create button Give the lot No.1 198

Check No: 200001 to 200100 Select non sequential check box Short Information SBI

Purchase date: Cheque book Issued date: 14.08.2006 Enter & Save Purchase invoice posting: Path: Accounting . Financial Accounting . Accounts Payable . document entry . Invoice general (F-43) Give the document date: 14.08.2006 Type: KR Company code: AML 199

Posting key: 31 Account: Select 8700001 (J. K. Synthetics Ltd) Enter Give the amount 10000 Business area: AMH Text: Purchase invoice postings Posting key: 40 Account No: 200120 (Inventory raw material) Enter Amount * 200

Business Area: AMH Text: + Document . Simulate & save How to view party account: Path: Accounting . Financial Accounting . Accounts payable . Account . Display/change line items (FBL1N) Vendor Account: Select 8700001 Company code: AML Select open items radio button 201

Execute Go and see the G/L Account (FS10N) Give the G/L Account no: 100501 (Sundry Creditors raw material) Company Code: AML Fiscal Year: 2006 Execute Double click on cumulative balance: 10000 To view party wise Select change lay out button From the hidden fields column Select assignment field 202

Select amount in local currency under column content Select left arrow (or) show select field s button Select copy button Sort key updates assignment fields automatically Out going payment with clearing: Path: Accounting . Financial Accounting . Account Payable . Document entry . out going payment . post (F-53) Document date: 14.08.2006 Type: KZ Company Code: AML 203

Clearing text: Out going payment Account under bank data: 200105 Business Area: AMH Amount: 10000 Text: Out going payment Account under open item selection: 8700001 Account Type: K comes by default (Vendor)

Select process open items button Double click on payable amount: 10000 Document .Simulate 204

Save (or) (ctrl + s) Go and see the vendor A/C (FBL1N) Give the vendor Account No: 8700001 Company Code: AML Select cleared items radio button Select execute Manual check creation: Path: Accounting . Financial Accounting . Account Payable . Environment . Check information . Create . Manual checks (FCH5) Give the house bank SBI 205

Account ID: SBI 1 Check No: 200010 Save Display check register: Path: Accounting . Financial Accounting . Account Payable . Environment . Check information . display . Check register (FCHN) Give the paying company code: AML Execute Double click on check No: 200010 Select accompanying documents button 206

Check encashment date updation: Path: Accounting . Financial Accounting . Account Payable . Environment . Check information . change . Additional info/cash (FCH6) Give the paying company code: AML Give the house bank SBI Account ID: SBI 1 Check No: 200010 Enter Give the encashment date: 28.08.2006 Save 207

Go and see the check register: FCHN Give the posting company code: AML Execute Un issued checks cancellation Path: Accounting . Financial Accounting . Account Payable . Environment . Check information . void . Un used checks (FCH3) Give the paying company code: AML Give the house bank SBI Account ID: SBI 1 Check No: 200001 Void reason Code: Select 06 (destroy/unusable) Select void button Go and see the check register: FCHN 208

Give the posting company code: AML House bank: SBI Account ID: SBI1 Execute Once the check lot is over, keep the cursor on check number from to Select in ascending order button. How to create void reason code: Path: SPRO . Financial Accounting . Accounts receivable and account payable . business transactions . Out going payments . Automatic out going payments . Payment media . Check management . Define void reason codes (Transaction code: FCHV) Select new entries button Give the reason: 26 Void reason code: Stop payment for AML 209

Save Save in your request Deletion of check encashment date data: Path: Accounting . Financial Accounting . Account Payable . Environment . Check information . Delete . Reset data. (Transaction code: FCHG) Give the posting company code: AML Give the house bank SBI Account ID: SBI 1 Give the Check No: 200010 Select reset cashing data radio button 210

Execute Select the yes button for the message reset data Go and see the check register (FCHN) Give the paying company code: AML House bank SBI Account ID: SBI 1 Execute. Issued check cancellation En cash checks can not be cancelled a. Invoice posting . F-43 b. Out going payment with cleared items . F-53 211

c. Manual check creation . FCH5 d. Display check register e. Issued check cancelled Vendors A/C Bank 10000 | Open Item 10000 ---------| --------10000 | 10000 ------------------If we cancel the check, open item 10000 is becomes open items/payable e. Issued check cancellation i. Reset cleared items (To make it as open) ii. Reserve transaction iii. Cancel check Path: Accounting . Financial Accounting . Account Payable . Environment . Check information . void . cancel payment. (Transaction FCH8) 212

Give the paying company code: AML House bank SBI Account ID: SBI 1 Check No. Select 200010 Void reason code: Select 26 (Stop payment for AML) Give the reversal reason: 01 Select cancel payment button Go and the party account (FBL1N) Give the vendor Account No: 8700001 Company Code: AML Select open items radio button Execute 213

Go and see the check register: FCHN Give the paying company code: AML Execute Advance payments to vendors In SAP it is called as down payments to vendors. a. Creation of G/L Account advance to vendors under current assets, loans, advances b. Link between Sundry Creditors and advance to vendors c. Advance payment posting - Advance Advance to vendor -Purchase d. Purchase invoice postings e. master of advance from special G/L To normal by clearing special G/L items f. Clearing of normal items. a. Creation of G/L Master (FS00) 214

Give the G/L Account No: 200150 Company code: AML Select with template button Give the G/L Account: 100501 (Sundry Creditors raw material) Company code: AML Enter Change the account group: Current assets, loans and advances Change short text & G/L A/C Long text to advance to vendors Other fields are same Save (or) (ctrl + s) 215

b. Link between Sundry Creditors and advance to vendors Path: SPRO . Financial Accounting . Accounts receivable & Accounts payable . Business transactions . Down payment made . Define alternative reconciliation Account for down payments (Transaction code: OBYR) Double click on down payment on current assets (or) Give the chart of Accounts, AML Enter Give the reconciliation A/C: 100501 Give the special A/C: 200150 216 A

Save (or) (ctrl +s) Save in your request a). Advance payment posting: Path: Accounting . Financial Accounting . Accounts Payable . Document entry . down payment . down payment (Transaction code: F-48) Give the document date: 18.08.2006 Type: KZ Vendor Account: 8700001 Give the special G/L Indicator: Give the bank account: 200105 217 A

Business area: AMH Amount: 8888 Text: Advance payment posting Enter Amount: * Business Area: AMH Text: + Document . Simulate and save Go and see the vendor A/C FBL1N

Give the vendor A/C No: 8700001 218

Company code: AML Select open items radio button Select special G/L transaction check box Execute d. Purchase Invoice Posting:(F-43) Give the document date: 18.08.2006 Type: KR Company code: AML Posting key: 31 Give the A/C No: 8700001 219

Enter Give the amount: 8888 Business Area: AMH Text: purchase invoice posting Posting Key: 40 Account no: 200120 (Inventory raw material) Enter Amount: *

Business area: AMH Text: + 220

Document . Simulate and save Go and see the vendor A/C (FBL1N) Give the vendor A/C No: 8700001 Company Code: AML Select open items radio button Select normal items check box Execute Select back arrow Select special G/L Transaction check box along with normal items. Execute 221

e) Transfer of Advance from special G/L To Normal by clearing special G/L Items:

Path: Accounting . Financial Accounting . Accounts Payable . Document entry . down payment . clearing (Transaction code: F-54) Give the document date: 18.08.2006 Type: KA Company code: AML Vendor A/C: 8700001 Give the text: advances transfer posting Select process down payments button Give the transfer posting 8888 Save 222

Go and see the vendor A/C (FBL1N) Company code: AML Select cleared items radio button Select special G/L Check box Execute Select back arrow Select open items radio button Select normal items check box Execute 223

f) Clearing of Normal Items Path: Accounting . Financial accounting . Accounts Payable . accounts . clear (Transaction code: F-44) Give the G/L Account No: 8700001 Company Code: AML Select process open items radio button Double click on credit 8888 Double click on debit 8888 Save Go and see the vendor A/C: FBL1N Give the vendor A/C: 8700001 224

Company Code: AML Select cleared items radio button Select normal items check box Execute 2nd Scenario -Advance more bill less: Advance - 100000 Bill -20000 a. Advance payment posting (F-48) b. Purchase invoice posting (F-43) c. Transfer to advance amount of Rs. 20000 from special G/L to normal (F54) d. Clearing of normal items (F-44) Net result: In balance sheet shown as current assets 225

Advance to vendors 80000

3rd Scenario -Advance less Advance-50000 Bill -150000

Bill More:

a. Advance payment posting (F-48) b. Purchase invoice posting (F-43) c. Transfer of Advance from G/L to normal by clearing special G/L items (F54) d. While making balance payment of Rs. 100000 Double click on payable amount 150000 and amount paid 50000 And the 3rd line items will go cleared items (F-53) Terms of Payment: Path: SPRO . Financial Accounting . Accounts receivable and Accounts payable . Business transactions . Incoming invoices (Credit memos) . Maintain terms of payment Select new entries button 226

Give the payment terms: AML Select customer check box Select vendor check box Document date: Posting Bill date Posting date: Entry date With in 10 days: 3% cash discount With in 20 days: 2% Cash discount With in 30 days: due Select default for base line date: posting date 1st term: 3% - 10 days 2nd term: 2% - 20 days 3rd term: No discount 30 days Press Enter Save Save in your request Cash discount: Creation of G/L Account: Called cash discount received under other income group (T.code (FS00) 227

Give the G/L Account No: 300101 Company Code: AML Select with template button Give the G/L Account No: 300100 (Exchange gain) Company code: AML Enter Change the short text and G/L Account long text to: cash discount received Other fields are same Save (or) (ctrl + s) 228

Assignment of account for automatic postings: Path: SPRO . Financial Accounting . Accounts receivable and accounts payable . Business transactions . out going payments . out going payment global settings . define accounts for cash discount taken. (Transaction code is OBXU) Give your chart of accounts: AML Enter Select save button Give the account No: 300101 Select save button (or) (ctrl + s) Save in your request 229

Purchase invoice posting: (F-43) Document date: 01.08.2006 (Party bill date) Posting date: 16.08.2006 (Goods received date) Type: KR Company code: AML Posting key: 31 Give the account no: 8700001 Enter Give the amount: 100000 Business Area: AMH Payment terms: AML1 Text: Purchase invoice posting Enter Ignore the message, press enter Give the posting key: 40 Give the account No: 200120 (Inventory raw material) Enter Amount: *

Business Area: AMH 230

Text: + Document . Simulate and save Go and see the vendor A/C: (FBL1N) Vendor account: 8700001 Company code: AML Select open items radio button Execute Select change lay out button From the hidden fields column select current cash discount amount fields Select amount in document currency under column content. Select left arrow button Select copy button Outgoing payment: (F-53) Give the document date: 21.08.2006 Type: KZ Company Code: AML Clearing text: Outgoing payment Account number under bank data: 200105 231

Business Area: AMH Amount: 97000 Text: outgoing payment Account: under open item selection: 8700001 Account type: K comes by default Select process open items button Double click on payable amount: 100000 Document. Simulate Double click on blue font line items Text: enter + Save. Automatic payment program: Advantage: System will verify the due dates System issue check System will pass the entry and clear party account It will prepare payment advice It updates check register automatically It will be used by cash rich companies 232

It will be run this weekly/10days/15days/Monthly. Your check lot should be sequential We are not programmers we used system defined check format and payment advice format. Give ranking bank wise with available balance Before issue to gives a proposal It shows for which party for which bills from which bank it is going to issue th e checks. We can edit the proposal Edit the proposal: 1. By blocking some invoices for payment 2. By changing bank 1st step: Set up payment methods per country for payment transactions Path: SPRO . Financial Accounting . Accounts receivable and accounts payable . Business transactions . out going payments . Automatic out going payments . Payment method/ bank . selection for payment program . set up payments method pe r country for payment transactions (Transactions code: FBZP) Select new entries button Give the country: IN (India) Payment method: J Description: Check 233

Select out going payments radio button Select check radio button Document type for payment: KZ Clearing document type: KZ Payment medium program: This is system defined program(REFOUS_C) Name of the print data: LIST1S Save Save in your request Set up Payment methods for company code for payment transactions: Select new entries button Give the posting company code: AML Payment method: J Minimum amount: 100 Maximum amount: 9999999999 Select payment per due day check box Select form data button Form for the payment transfer medium: Note down F110 Premium Check Drawer of the form: For Aravind Mills Ltd. 234

Authorized signatory Save Save in your request Set up All Company codes for payment transactions: Same path: Select new entries button Give your company code: AML Paying company code: AML Select separate payment per business area check box Special G/L Transactions to pay under vendors: Enter A (Advance) Save Save in your request Set up paying company code for payment transactions: Same path Select new entries button Give the paying company code: AML Select forms button Form for the payment advice (F110_ D_ AVIS) Select sender details button 235

Text I.D: Select ST (Standard text) Letter header: F_ 0001 _ Header Footer text: F _ 0001 _ Footer Sender: F_0001_ Sender Save (or) (ctrl + s) Save in your request Creation of sequential check lots:(Transaction code: (FCHI) Give the paying company code: AML Hose Bank: SBI Account ID: SBI1 Select change button Select create button Give the lot No: 2 Give the check No: 500001 to 501000 Deselect non sequential check box Enter and save Bank determination: Path: Accounting . Financial accounts . accounts payable . Periodic processing . Payments (Transaction code F110) 236

From the menu select environment . Maintain configuration Select bank determination button Select position button Give the paying company code: AML Enter Select paying company code: AML Double click on ranking order folder Select new entries button Give the payment method: J Currency: INR Rank order: 1 House Bank: SBI Save Save in your request Double click on bank accounts folder: Select new entries button House bank: SBI Payment method: J Currency: INR 237

Account ID: SBI1 Bank sub account: 200105 (SBI Current account) Business Area: AMH Save Double click on available amounts folder: Select new entries button Give the house bank SBI Account ID: SBI1 Days: enter 999 Currency: INR Available for outgoing payments: 2000000 Save Assign payment method in vendor master: Path: Accounting . Financial accounting . Accounts payable . Master records . Maintain centrally . Change (Transaction code: XK02) Give the vendor No: 8700001 Company Code: AML Select payment transaction check box under company code data Enter 238

Give the payment method: J Save Purchase invoice posting (F-43) Give the document date: 23.08.2006 Type: KR Company code: AML Posting Key: 31 Account No: 8700001 Enter Amount: 6666 Business Area: AMH Payment term: 0001 Text Purchase invoice testing Posting Key: 40 Account No: 200120 (Inventory raw material) Enter Amount: *

Business Area: AMH Text: + 239

Document . Simulate and save Automatic Payment Program run (F110) Run date: 23.08.2006 Identification: AML1 Select parameter tab Your posting date and documents entered up to date is come automatic Give the company code: AML Payment methods: J Next posting date: 30.08.2006 Vendor A/C: 8700001 to 8800000 Save Select back arrow Select schedule proposal button Select start immediately check box Enter Go and press enter till you get the message payment proposal has been created Select edit proposal button Enter Double click on amount field 16666 240

To block invoice for payment double click on invoice amount Payment block select A (Block for payment) Enter To change the bank double click on invoice amount Select real locate button Give the payment method: J Give the house bank: SBI Account ID: SBI 1 Enter and save Select back arrow: 2 times It gives the message payment proposal has been edited Select payment run button Enter Go and press enter till you get the message payment run has been carried out For check Printing: Select print out /data medium tab For the program: RF FOUS _ C Give the variant: AM 241

Select maintain variants button Select continue button Give the program run date: 23.08.2006 Identification feature: AML1 Paying company code: AML Payment Method: J Business area: AMH House bank: SBI Account ID: SBI1 Check lot No: 0002 Select print checks check box Printer Name: LP01 Select print immediately check box Select print payment advice notes check box Printer: LP01 Select: Print immediately check box Select print payment summary check box Printer: LP01 Select: Print immediately check box 242

Number of sample print outs 0 Select don t void any checks check box Select attributes button Give the description: SBI Check print 23.08.2006 Save Select back arrow Save Once again select back arrow Select print out button For job Name, in place of question mark Give the variant: AM Enter Enter once again To view the check printing, for the menu select system . services . out put control Execute Select check spool no. Check box Select display contents button Go and see the party A/C: (FBL1N) Give the vendor A/C No: 8700001 243

Company Code: AML Select cleared items radio button Execute Double click on the line item having document type KZ for Rs. 6666 Select call up document over view button From the menu select environment check information Go and see the check register: FCHN Give the paying compared code: AML Execute Credit memo: This is done when the material returned reduced price a) Vendor raised credit note on AML (Document Type: KA) b) AML raises debit note on vendor (Document Type: KG) For both above cases no. Ranges: 17 Path: Accounting . Financial Accounting . Accounts payable . Document entry . Credit memo general (F-41) Document date: 23.08.2006 Type: KG Company code: AML Posting key: 21 244

Give the account No; 8700001 Enter Give the amount: 1000 Business area: AMH Text: Credit memo posting Posting Key: 50 Account No; 200120 (Inventory raw material) Enter Amount: *

Business area: AMH Text: + Document. Simulate and save ` Accounts Receivable (A/R) -This is also a subsidiary ledger. -This is used when sales & distribution module is not implemented -This is used all types of sales (Product sale, serial sale & assets sales and a ll types) When S.D is implemented: When scrap sales, asset sales 245

When you make a sale (GL) It updates sundry debtors . Customers A/C Dr (Subsidiary ledger (S.L) To Sales A/C (General Account) (G.L) . In SAP it is called reconciliation A/C In normal Accounting it is called control account Basic settings for accounts receivable: a.) Creation of customer Accounts groups: Two types of customs FI Customers assets sales, scrap sale parties SD Customers products sales b. Define No. ranges for customers Accounts: c. Assign No. ranges to customer accounts groups d. Creation of 2 G/L Accounts: i. Sundry Debtors . Under Current assets, loans & advances ii. Sales Accounts Under sales account e. Creation of customer master f. Document types and No. ranges Dr Customer Invoices 246

DZ DA

Customer Payment Customer document for transfers/reversals

g. Posting Keys: 01 Customer debit 15 Customer Credit a. Creation of customer account groups: Path: SPRO . Financial Accounting . Accounts receivable and Accounts payable . Customer Accounts . Master data . Preparation for creating customer master data . Define accounts groups with screen lay out (Customers) Select new entries button Give the account group: AML1 Name: FI Customer for AML Double click on company code data Double click on Account management Reconciliation accounts select required entry fields Save Select create request button Give the description of: A/R Customization for AML Enter & save in your request Select next entry button 247

Give the account group: AML2 Give the name: SD Customers for AML Double click on company code data Double click on account management Reconciliation A/C select required entry field Save b. create No. ranges for Customers Accounts: Same path (Transaction Code: XDN1) Select change intervals button Select interval button No. range: 32: From No: 6200000: to Number: 6300000 Enter Select interval button once again Give the No. range: 33 From No: 6300001: To Number: 6400000 c. Assign No. ranges to customer Account groups Same path Select position button Give the account group: AML1 Enter 248

For AML1 Assign No. range: 32 For AML2 Assign No. range:33 Save Save in your request a. Creation of G/L Accounts: (FS00) 1. Give the G/L Account No: 200110 Company Code: AML Select with template button Give the G/L Account No: 200150 Company Code: AML Enter Change short text & G/L Long text to Sundry Debtors A/C Select control data tab Reconciliation A/C for A/C type: Select customers Sort Key: Select 031 Customers No. Select create/bank/Interest tab Field status group: (G067) Save 2. Give G/L Account No: 300000 Company Code: AML 249

Select with template button Give the G/L Account No: 300100 (Exchange gain) Company Code: AML Enter Select type/description tab Account group: Sales Change short text and G/L Account long text to: sales account Save b. Creation of customer master: Path: Accounting . Financial Accounting . Accounts receivable . Master records . maintain centrally . Create (XD01) Account group: Select FI Customers for AML Company code: AML Enter Title: Select Company Name: J. K. Synthetics Ltd Address: Ameerpet: Postal Code: 500000: City: Hyderabad: Country: IN Select control data tab Give the vendor No: 8700001 Select company code data button 250

Reconciliation A/C selects 200110 (Sundry Debtors) Give the sort key: 031 (Customer Number) Select payment transactions Terms of payment . 0001 (Payment immediately due next) Save Document types and no. ranges: (OBA7) Select document type: DR (Customer invoices) Select details button Note down the No. range: 18 Select No. range information button Give your company code: AML Select change intervals button Select interval button No. range: 18: year: 2006: From No: 400001 to 500000 Enter and save Select back arrow 3 times Select type: D2 (Customer Payment) Select details button Note down the No. range: 14 251

Select number range information button Give the company code: AML Select Change intervals button Select interval button No. range: 14: year: 2006: From No: 500001 to 600000 Enter and save Select back arrow 3 times Select DA: (Customer Document) Select details button Note down the No. range: 16 Select number range information button Give the company code: AML Select Change intervals button Select interval button Give the No. range: 16 Year: 2006: From No: 600001: to 700000 Enter and save Posting of sale invoice: Path: Accounting . Financial accounting . Accounts receivable . document entry . invoice general (F-22) 252

Document date: 25.08.2006 Type: DR Company code: AML Posting Key: 01 Give the account: 6200001 Enter Give the amount: 1000000 Business Area: AMH Text: Sales posting Posting Key: 50 Account Number 300000 (Sales A/C) Enter Amount: * Business area: AMH Text: + Document . Simulate and save How to view customer account: Path: Accounting . Financial Accounting . Accounts receivable . Accounts display/ change line items (FBL5N) 253

Give the customer account: 6200001 Company code: AML Select open items radio button Select normal items check box Execute Select back arrow to view vendor and customers transactions together: Select vendor items check box along with normal items check box execute Incoming payment and clearing vendor & customer transactions together: Document type: DZ should allow vendor and customer transactions Transaction code: OBA7 Select document type: DZ Select details button Select vendor check box Save Save in your request Incoming payment: Path: Accounting . Financial Accounting . Accounts receivable . Document entry . Incoming payment (Transaction code F-28) Give the document date: 29.08.2006 254

Type: DZ: Company code: AML: Clearing text: Incoming Payment Account under bank data: 200105 (SBI Current Account) Business Area: AMH Amount: 991000 Text: Incoming payment Account under open item selection: 6200001 Account type: D comes by default (D for Customers) Select other accounts check box Select process open items button Select standard open items check box Select A/C No: 8700001 Account type: Select K Company code: AML Select standard item check box Select continue button Double click on all the line items Document. Simulate and save Go and see the customers A/C (FBL5N) Give the customer A/C: 6200001 255

Company code: AML Select cleared items radio button Select normal items check box Select vendor items check box Execute Advance receipts from customers: A) Creation of G/L Accounts, advance from customer under current liabilities and provisions B) Link between Sundry Debtors and advance from customers. Advance (A) special G/L Indicator:

a) Sundry Debtors: Reconciliation Account b) Advance from customers (Alternative reconciliation a/c) c) Advance receipt posting d) Sales posting e) Transfer of advance from G/L to normal by clearing special G/L Items f) Clearing of normal items Creation of G/L Account: (FS00) Advance from customers: under current liabilities & provisions 256 Special G/L A/c

Give the G/L account no: 100502 Company code: AML Select with template button Give the G/L Account no: 200110 (Sundry debtors) Company code: AML Enter Change the accounts group to : Current Liabilities & provisions Change short text & G/L Account long text to: Advance from customers Save. B) Link between sundry debtors and advance from customers Path: SPRO. Financial accounting.account receivable and accounts payable.Business transactions.Down payment received.define reconciliation account for customer down payment (T. Code :OBXR) Double click on down payment or A Give the chart of accounts: AML Enter Give the reconciliation A/C: 200110 Special G/L Account: 100502 Save Save in your request Advance receipt posting: 257

Path: Accounting . Financial Accounting . Account receivable . document entry . down payment . down payment (F-29) Give the document date: 28.08.2006 Type: DZ Company Code: AML Customer Account: 6200001 Special G/L indicator A Bank Account: 200105 Business area: AMH Give the amount: 9999 Text: Advance receipt posting Enter Amount: *

Business area: AMH Text: + Document . Simulate and save Go and see the customers A/C: (FBL5N) Give the customer account No: 6200001 Company code: AML Select open items radio button 258

Select special G/L transactions check box Execute Sales posting: (F-22) Give the document date: 28.08.2006 Type: DR Company code: AML Posting key: 01 Account: 6200001 Enter Give the amount: 9999 Business area: AMH Text: Sales posting Posting Key: 50 Account No: 300000 (Sales account) Enter Amount: * Business area: AMH Text: + Document . Simulate and save Go and see the customer A/C: (FBL5N): 259

Customer A/C No: 6200001 Company code: AML Select open items radio button Select normal items check box Execute Select back arrow Select special G/L transactions check box along with normal items Execute Transfer to advance from special G/L to normal by clearing special G/L items: Accounting . Financial Accounting . Accounts receivable . document entry . down payment . clearing (F-39) Document date: 28.08.2006 Type: DA Company code: AML Give the customer A/C: 6200001 Text: Advance receipt clearing Select process down payments button Give the transfer posting 9999 Save Go and see the customer A/C:(FBL5N) 260

Customer A/C: 6200001 Company code: AML Select cleared items radio button Select special G/L transactions check box Execute Select back arrow Select open items radio button Select normal items check box Execute Clearing of normal items: Path: Accounting . Financial accounting . Accounts receivable . Account . Clear (F-32) Give the account No: 6200001 Company code: AML Select process open items button Double click on 9999 debit Double click on 9999 credit Save (or) (ctrl +s) Go and see the customer A/C:(FBL5N): Give the customer account no: 6200001 261

Company code: AML Select cleared items radio button Select normal items check box Execute Bill discounting: 2 types. 1. Fund based limits: Cash credits . Local sales Bank over draft Packing credits Bill discounting . Export sales order 2. Non fund based limits: Bank guarantee (B/G) Letter of Credit (L/C) Example: 30 days credit AML . Discount with SBI . J. K. Synthetics . Liability is unclear (Contingent liability) It should shown in schedule VI balance sheet as notes to be accounts Bill discount entries normal package & SAP: Normal A/C: 262

a. Sales . Customer A/C Dr To sales A/C b. Bill of exchange payment: No Entry c. Bill discounting Bank current A/C Dr Interest A/C Dr To Bank bill discount d) Report to view customer wise, Bill wise due data wise and bank wise out standing available in SAP e) Contingent liability Bank bill discount A/C Dr To Customer A/C SAP: a) Customer A/C Dr Sundry Debtors A/C Dr To Sales A/C 263

b) Customer special G/L (W) A/C Dr (Bill of Exchange) To Customer with clearing A/C (Sundry Debtors) Bank A/C Dr Interest A/C Dr To Bank Bill discount A/C The above 2 entries together Bank Bill Discount Dr (with clearing) To customer special (w) with clearing (Sundry Debtors bill of exchange) Presentation to balance sheet (in SAP) Sundry Debtors = Sundry Debtors Sundry Debtors Bill of exchange Bank Bill Discounting Credit | 264 Debit | Net zero.

Customization: 1. Creation of 2 G/L Accounts: a) Sundry Debtors Bill of exchange Under current assets loans and advances. b) SBI Bill discounting: - Under secured Loans Path: use the transaction code: (FS00) Give the G/L Account No: 200111 (Current Assets, Loans & Advances) Company code: AML Select with template button Give the G/L A/C No: 200110 (Sundry Debtors) Company code: AML 265

Enter Change short text to Sundry Debtors (B/E) Change G/L long text: Sundry Debtors (Bills of exchange) Other fields are same Save (or) (Ctrl + s) 2) G/L Account No: 100301 Company code: AML Select with template button Select G/L Account No: 100300 (SBI Rupee term loan) Company Code: AML Enter Change the short text and G/L Account long text to SBI Bill discounting Select control data tab 266

Select open item management check box Select create/bank/interest tab Select post automatically only check box Save c) Link between Sundry Debtors and Sundry debtors Bill of exchange: Path: SPRO . Financial Accounting . Bank Accounting . Business transactions . Bill of exchange transactions . Bill of exchange receivable . Post bill of exc hange receivable . define alternative reconciliation account for bills of exchange rec eivable (Transactions Code OBYN) Double click on bill of exchange receivable/w Give the chart of accounts: AML Enter Reconciliation A/C 200110 267

Special G/L A/C 200111 Save Save in your request d) Link for Sundry Debtors Bank Current Account and Bank Bill discounting A/C: Path: SPRO . Financial Accounting . Bank Accounting . Business transactions . Bill of exchange transactions . Bills of exchange receivable . Present bill of exchange receivable at bank . define bank sub accounts (Transaction Code OBYK) Select new entries button Give the chart of accounts: AML Bank A/C: 200105 (SBI Current Account) Usage: Select discounting 268

Special G/L Integrator: W Customer s reconciliation Account: 200110 Sub sub account for Liability: 100302 (SBI Bill discount) Save Save in your request Sales posting: (F-22) Document date: 30.08.2006 Type: DR Company Code: AML 269

Posting key: 01 Accounts: 6200001 Enter Amount: 9999 Business area: AMH Payment Terms: set NT 30 Text: Sales posting Enter Ignore the warning message, press enter Posting key: 50 270 Net 30

Account No: 300000 (Sales Account) Enter Amount: *

Business area: AMH Text: + Document . Simulate and save Bill exchange payment: 271

Path: Accounting . Financial Accounting . account receivable . document entry . bill of exchange . Payment (F-36) Document date: 30.08.2006 Type: DZ Company code: AML Posting key: 09 (special G/L Debit) Give the customer A/C: 6200001 Special G/L Indicator: W Enter Give the amount: 9999 Business Area: AMH 272

Text: bill of exchange payment Due on: 29.09.2006 Planned usage: Select, discounting Domicile: SBI Central bank location: Main branch, Hyderabad Select choose open items button Select process open items button Double click on receivable amount: 9999 Save Note down document no: 500003 273

Bill of exchange discounting: Same path: (F-33) Give the document date: 30.08.2006 Type: DA Company code: AML Give the bank account: 200105 (SBI Current assets) Business area: AMH Amount: 9000 Text: SBI Bill discounting Posting key: 40 Give the account No: 400400 (Interest A/C) Enter Amount: 999 274

Business area: AMH Text: + Press select bill of exchange button Give the document No: 500003 Document . Simulate and save Report to view customers wise, bill wise, due date wise, and bank wise out standings: Path: Accounting . Financial accounting . Accounts receivable . Periodic processing . Bill of Exchange processing . Korea . Bill of exchange management (S _ ALR _ 87012213) Give the chart of Accounts: AML G/L Account No: 200111 Company Code: AML Special G/L Indicator: W 275

Usage: Select D (Discounting) Select discounted/collected radio button Execute Select current lay out button Keep the fields Due date, document No, customer, received from document date Domicile, amount in local currency Select copy button, select save lay out button Select lay out name: AML 276

Description: AML lay out Select save Reverse contingent liability: Path: Accounting . Financial accounting . Accounts receivable . document entry . Bill of Exchange . reverse contingent liability (F-20) Document date& posting: 27.09.2006 Type: DA Company code: AML Currency: INR G/L Account No: 200111 (Sundry Debtors bill of exchange) Usage: Select discounting 277

Due by date: 30.09.2006 Customer: 6200001 Select edit line items button Ignore warning messages: Press enter Select drop down button for currency field + is set item to active ++ set items in block to active - set items not inactive -- set items in blocks to inactive Select + set items to active Save From the menu select document display. If bill is dishonored: If bill is dishonored your contingent liability becomes actual liability 278

Pass the all the entries previous and pass entries (F-22) 01 Customer A/C Dr 50 SBI Current A/C Dunning: Dunning means reminder: When the customer does not make payment as per terms of payment we will issue dunning letters. We are using system defined forms/letters We are use the term called dunning area Dunning area can be company whole/location/region Dunning levels . Type of letters . Maximum available levels. 279 9 levels. We are using 4

Dunning intervals/frequency . example: every 10 days Grace period Dunning charges . amount/percentage/level wise Define dunning area: Path: SPRO . Financial accounting . Accounts receivable & Accounts payable . Business transactions . Dunning . Basic settings for dunning . Define dunning areas. Select new entries button Give the company code: AML Area: Max: 2 characters Text: Dunning area for AML Select save button (or) (ctrl + s) 280

Ignore the message press enter. Save in your request Define dunning procedure: Path: SPRO . Financial accounting . Accounts receivable and accounts payable . Business transactions . Dunning . Dunning procedure . Define dunning procedures (Transaction code: FBMP) Select new procedure button Give the dunning procedure: AML Name: Dunning procedure for AML Give dunning interval in days: 10 days No. of dunning levels: 4 Line items grace periods: 3 days 281

Interest indicator: Select 01 Select standard transaction dunning check box Note: In case of vendors it has to take special G/L Transactions when we want to issue reminder letters to vendors. Select special G/L Indicator button Ignore the warning message Enter Under vendors select Select back arrow Select dunning text button Give your company code: AML 282 A check box (Deselect)

Select custom radio button Enter Select new company code button Give the company code: AML Enter Select separate notice per dunning level check box Select back arrow 2 times Select yes button for the message to save the data

Save in your request Select dunning text button once again 283

Company code AML and customer also selected automatically Enter Open one more session with (FBMP) Double click on procedure 001 Select dunning text button Give the company code: 0001 Select customer radio button Enter Come to the 1st session (copy & paste) 1st column: Dunning Level1 Level2 F150 DUNN 01 284 Form F150 DUNN -01

Level3 Level 4

F 150 DUNN 02 F150 DUNN -02

Select dunning levels button Select always dun check box for all the 4 levels Select changes button Currency: INR Enter Select back arrow Select save button (or) (ctrl + s) Ignore the warning messages press enter Press enter to save in your request Assign dunning procedure in customer master: Path: Accounting . Financial Accounting . Accounts receivable . Master records . Maintain centrally . change (XD02) Give the customers No; 6200001 285

Company code: AML Enter Select company code data button Select correspondence tab Dunning procedure: Select AML Save Sales posting:(F-22) Document and posting date: 25.08.2006 Type: DR Company code: AML Currency: INR Posting key: 01 286

Give the account No: 6200001 Enter Ignore the message press enter Amount: 8888 Business area: AMH Text: Sales posting Posting key: 50 Account No: 300000 (Sales A/C) Enter Amount: * Business area: AMH Text: + Document . Simulate and save 287

Dunning: (F150): Accounting . Financial accounting . Accounts receivable . Periodic processing . dunning (F150) Give the run on date: 01.09.2006 Identification: AML1 Select parameter tab Give the dunning date: 01.09.2006 Documents posted up to: 01.09.2006 Company code: AML Customer: 6200001 to 6300000 Save 288

Select back arrow Select schedule button Select start immediately check box Out put device: LP01 Select schedule button Go on press enter till you get the message dunning selection is complete Select dunning print out button Out put device: LP01 Select continue button Select print button 289

Go on press enter till you get the message dunning print out is complete Select dunning history button Account type: Select D (Customers) Company code: AML Execute Keep the cursor any where on the item Dunning notice bull Keep the cursor on document No Select print preview button Give the out put device: LP01 290 select display

Select continue button Go and see the customer master (XD02) Give the customer No: 6200001 Company code: AML Enter. Sales Tax: Sales Purchase (In put tax) Sales (Out put tax) Sales tax calculation: Basic XXX Excise duty XXX XXX VAT on( basic + excise duty) 291

Total XXX Excise duty: Duty based on material This is shown I chapter ID Input tax: Price 100 Rs. qty 1 kg Basic 100 inventory Raw Material 4% VAT - 4 VAT receivable A/C -----Party A/C 104 VAT pool A/C Credit ----Out put tax: Sales price -200: qty: 1kg 292

Basic - 200 Sales A/C VAT 12.5% - 25 VAT Payable -----Customer debit 225 VAT pool A/C ----Payment to sales tax dept: 25-4 = 21 Customization: Define tax procedure: Path: SPRO . Financial Accounting . Financial accounting global settings . Tax on sales/ purchases . Basic settings . check calculation Procedure: Double click define procedures 293

Select new entries button Procedure: K Tax

Description: Sales tax India Save Save in your request Select procedure K Tax Double click on control data folder Select new entries button. Step 1 C Type: condition type: select BASB (Base amount) 294

Step 2: condition type: MWVS (Input tax) From: 1to1 Account key: VST (Input tax) Step 3: condition type: MWAS (Output tax) From: 1 to1 Account key: MWS (Output tax) Save Assign country to calculation procedure Same path Select position button Give the country: IN (India) Enter 295

Assign the procedure: K Tax Save Save in your request Creation of tax codes: Path: SPRO . Financial accounting . Financial Accounting global setting . Tax on sales/ purchases . calculation . define tax codes on sales and purchases (Transaction code: FTXP) Give the country: IN (India) Enter Give the tax code: VO Enter 296

Give the description: VO: 0% Input taxes Tax type: select V = Input tax Enter Input tax percent rate: Give 0 (zero) Keep the cursor on out put tax percent rate: select deactivate line Save (or) (ctrl + s) Tax code: V1 Enter Tax code: V1 (4% Input tax) Tax type: Select V (Input tax) 297

Enter Input tax percent rate: 4% Keep the cursor on output tax percent rate: select deactivate line button Save Tax code: A0 (A & Zero) Enter Description: 0% output tax Tax type: A (output tax) Enter Output tax percent rate: 0 298

Keep the cursor on Input tax percent rate Select deactivate line button Save Tax code: A1 Enter Description: 12.5% Output tax Tax type: A (Output tax) Enter Give the output tax: 12.5% Keep the cursor on input tax percent rate: select deactivate line button. 299

Save Assign tax codes for non- taxable transactions: Path: SPRO . Financial Accounting . Financial accounting global settings . Tax on sales/purchases . posting . assign tax codes for non taxable (Transaction code: OBCL) Select position button Give your company code: AML Enter For company code: AML: Assign input tax code: VO Output tax code: AO Save in your request 300

Creation of G/L Account

VAT Pool Account: (FS00):

Give the G/L Account No: 200155 Company code: AML Select with template button Give the G/L Account No: 200120 Company code: AML Enter Change short text to VAT Pool A/C G/L Text long text VAT Pool A/C

Select create/bank/Interest tab 301

Field status group: G041 (Tax office clearing account) Save Define Tax account: Path: SPRO . Financial Accounting . Financial Accounting global settings . Tax on sales/purchases . posting . define tax accounts (Transaction code: OB40) Double click on transaction VST (Input tax) Chart of accounts: AML Enter Save (or) (ctrl + s) 302

Give the account No: 200155 Save: save in your request Select back arrow Double click on transaction MWS (Output tax) Save Give the account No: 200155 Save: save in your request Assign tax codes in Sales Tax: (FS00) Give the G/L Account No: 300000 (sales account) 303

Company code: AML From the menu select G/L Account . change Select control data tab Tax category: select * (All tax types allowed) Select posting with out tax allowed check box Save Ignore the message Press enter In normal financial work in SAP is: Define Tax procedure

- Tax codes - G/L Account - Assign G/L Account 304

MM Purchase order Material Qty: 1 Price 100

Tax code: V1 Basic 100

Tax code:V1 4 . VST .(200155) (4%) ----Vendor credit 104 ----SD Sales order Material Qty: 1 Price 200

Tax code: A1 Basic - 200 Tax code: A1 25 . MWS . (2001550 (12.5%) ------Customer debit 225 -----305

Journal entry: Customers A/C Dr 225 To sales 200 VAT Pool A/C 25 Posting of sale invoice (F-22) Document date: 04.09.2006 Type: DR Company code: AML Posting key: 01 Account No: 6200001 Enter 306

Give the amount: 225 Select calculate tax check box Business area: AMH Text: Sales posting Posting key: 50 Account No: 300000 (sales A/C) Enter Amount: *

Tax code: A1 Business area: AMH 307

Text: + Document . Simulate Double click on VAT Pool A/C line item Business area: AMH Text: + Select save button (or) (ctrl + s) With holding tax (TDS) | | Classic Extended Classic: SAP Introduced in India 1995 1996, 97, 98,99,2000 if there is any changes the company will provide program called patches or hot packs 308

Extended: Instead of patches/hot Packs Company provides original program with additional program (Because patches are more than original program) TDS is applicable other than salaries Contacts - 194C Professional charges 194J Rent 194I TCS Scrap sales/waste sales ( to collect at source) In India TDS is introduced in DEC.2003 In Interim budget introduced education cess-2% Previous Present Contractors 26 L 26 Rent 26 I 26 Professional Charges 26 J 26 309

Sec 194c

TDS on contractors: It may be company,

a)Recipient . The person who is receiving money partnership firm or others Company/firm others b)TDS 2% of basic 2% of basic Surcharge 10% of Basic TDS 10% of basic TDS, if the value Exceeds 10 lakhs in a year Educational Cess 2% 2%

Educational cess is calculated 2% on (TDS + Surcharge) c) Choice to use one code or number of codes It is advised to go for No. of code s d) TDS is to be deducted at the time of invoice posting or advance payment posting which ever is earlier. e) If the value is less than 20000/- in the whole year TDS need to be deducted. f) The contractor can get exemption certification from dept for nil rate/lower r ates. g) Exemption certificate given for each year. h) To make TDS payment with in 7 days from the close of the month 310

If 7 days comes on holiday, choice to pay one day before or after i) Incase of year end credits TDS to be paid before 31st May j) Issue TDS certificate in form 16A you can issue monthly (or) consolidate certificate. k) File annual return (Now quarterly) in form 26 Deduct TDS on service

l) If the bid includes material and service changes charges. Customization in SAP: Check with hold tax countries:

Path: SPRO . Financial Accounting . Financial Accounting Global settings . with hold tax . Extended with holding tax . basic settings . check with hold tax countries Select position button Give the country Enter 311 IN (India)

Define official with holding tax codes: Same path Give the country key: IN (India) Enter Select new entries button Official key: 194C Name: TDS on contractors Save 312

AML HYDERABAD BANGALORE MUMBAI City office Factory Define business places: Up to extended with hold tax the path is same, and then basic settings . India . define business places Give your company code: AML Enter 313

Select new entries button Give the business place: AMLF Description: Hyderabad factory for AML Save Give the name: Hyderabad factory for AML Enter Save in your request in accounts payable request Maintain holiday calendar: Path: SPRO . General settings . maintain calendar Select public holidays radio button 314

Select change button Select create button Select with fixed date radio button Select create button Give the date: 26 Month: 01 (January) Give the public holiday short text: Republic day Holidays long text: Republic day Select create button Ignore the message, press enter 315

Select back arrow and create holiday Select holiday calendar radio button Select change button Select create button Give the calendar ID A1

Description: Holiday calendar for AML Hyderabad factory Select assign public holiday button From the list select republic day check box Select assign public holiday button Save 316

Ignore the message, press enter Select back arrow 2 times Select factory calendar radio button Select change button Select create button Give the factory calendar ID: A2 Give the description: AML Hyderabad factory calendar Give the holiday calendar ID: A1 Select Monday to Saturday check box Save 317

Ignore the message, press enter Assign factory calendar to business places: Path: Up to extended with holding tax the path is same. Basic settings . India . assign factory calendars to business places. Select new entries button Give the company code: AML Business place: AMLF Factory calendar: A2 Tax due date rule: select day before Save Save in your request in accounts payable 318

Define with hold tax type for invoice posting: Path: Up to extended with hold tax the path is same Calculation . with hold tax type . define with hold tax type for invoice posting Give the country key: IN (India) Enter Select new entries button Give the with hold tax: K1 Description: Sec 194C contractors invoice basic Basic amount: select gross amount radio button Select with hold tax commercial round button 319

Select post with hold tax button Select no accumulation radio button Deselect manual with hold tax check box Save Save in your request Select back arrow Select K1 (What you are created) Select copy as button Change with hold tax type to: K2 Description: Sec 194C 320 contractors invoice surcharge

Enter Save Select back arrow Select K1 & K2 Select copy as button Change with hold tax type: K3 Description: Sec 194C contractors invoice basic ed. Cess

Select inherent base check box Enter Change with hold tax type: K4 321

Description: Sec 194C contractors invoice Select inherent base check box Enter & save

Surcharge ed. Cess

Define with hold tax type for payment posting: Same path Give the country key: IN (India) Enter Select new entries button With hold tax type: KA Description: Sec 194C contractor s adv. Basic Select gross amount radio button 322

Select with hold tax amount check box Select no accumulation radio button Deselect manual with hold tax check box Select control invoice proportionate radio button If advance paid: Aug: Vendor A/C To Bank A/C To TDS A/C Dr 100000 98000 2000 September: Conversion charges A/C To Party A/C To TDS A/C Dr 300000 294000 6000 323

Transfer to advance TDS 2000 Debit (The use of centrally invoice posting is if there is any TDS on advance, that wi ll be proportionately deduct while payment (TDS) is made on invoice Save: save in your request Select back arrow Select with hold tax type: KA Select copy as button Change with hold tax type: KB Description: Sec 194C. Contractors advance surcharge Enter and save 324

Select KA & KB Select copy as button Change the with hold tax type to KC Change description to Sec 194C Select inherent basic check box Enter Change with hold tax type: KD Description: sec 194C Contractors adv. Surcharge ed. Cess Select inherent base check box Enter and save. 325 contractors advance basic ed. Cess.

Define with holding codes: Up to extended with holding tax path is same Calculation . with holding tax codes . define with holding tax codes Give the country Key: IN (India) Enter Select new entries button With hold tax type: K1 With hold tax code: K1 Official with hold tax code key: select 194C Description: Sec 194C contractors Invoice basic 326

Percentage subject to tax under base amount: 100% With hold tax: 2% Posting indicator: select 1: standard posting: bank/vendor Customer line item reduced Save Save in your request Select back arrow Select K1 Select copy as button Change with hold tax type: K2 Change with hold tax code: K2 327

Description: Sec 194C

contractor invoice surcharge

Example: Basic rate: 100000 * 2/100 = 2000 Surcharge: 10% on basic rate (or): 2000*10/1000=200 (or) 0.2% on basic amount = 100000*0.2/100=200 With hold tax rate: 0.20 Enter and save Select K1&K2 Select copy as button Change with hold tax type: K3 With hold tax code: K3 Description: Sec 194C contractors invoice basic ed. Cess 328

Press enter Change with hold tax type: K4 Change with hold tax code: K4 Change description: Sec 194C contractors invoice surcharge ed. Cess With hold tax rate: 2% Enter and save Select back arrow Select K1, K2, K3, &K4 Select copy as button Change with hold tax type: KA 329

Change with hold tax code: KA Change description to: Contractors adv. basic Enter Change with hold tax type: KB Change with hold tax code: KB Description: Sec 194C Contractors adv. Surcharge Enter Change with hold tax type: KC Change with hold tax code: KC Description: Sec 194C Contractors adv. Basic. Ed. Cess 330

Enter Change with hold tax type: KD Change with hold tax code: KD Description: Sec 194C Contractors adv. Surcharge ed. Cess Enter & save Portray dependencies between with holding tax types: Path: Up to extended with holding tax path is same Calculation . with holding tax base amount . portray dependencies between with holding tax type Give the country key: IN (India) Enter 2% K1 45 KA 49 0.2% K2 46 KB 50 331

2%K3 47 KC 51 2% K4 48 KD 52 Use of the inherent base: incase of K3 &KD & KA respective Select with hold tax type: K3 Select details button Dependent on type No: 45 Save Save in your request Select back arrow Select K4, KC &KD Select details button 332 Education cess is calculation on K1

For K4

Dependent on type No: 46

Select new entry button For KC dependent on type No: 49

Select next entry button For KD Save Assign with holding tax types to company codes: Path: Up to extended with holding tax the path is same. Company code . assign with holding tax to company code 333 Dependent on type No: 50

Up to extended with holding tax the path is same. Basic setting . check recipient types Give the country key: IN (India) Enter Select new entries button Give with holding tax: K1: Recipient: Co: Text: company With hold tax Recipient type Text K2 -CO -Company K3 -CO -Company K4 -CO -Company KA -CO -Company KB -CO -Company KC -CO -Company KD -CO -Company 334

Select save button (or) (ctrl +s) Save in your request Maintain tax due dates: Path: Up to extended with holding tax the path is same Basic settings . India . Maintain tax due dates Select new entries button Give the country: IN (India) Official with holding tax key: 194C Recipient: Co (Company) No. of days until tax due date: 777 And press F1 (For documentation) 335

Save Assign with holding tax types to company codes: Path: Up to extended with holding tax the path is same Company code . Assign with holding tax types to company codes Select new entries button Give the company code: AML With holding tax type: K1 Recipient type: select Co Select with hold tax agent check box With hold tax obligated from 01.04.2006 Obligated to with holding tax unit: 31.03.2007 336

Save Save in your request Select back arrow Select: K1 Select: copy as button Change with holding tax type: K2 Enter and save Select K1 & K2 Select copy as button With holding tax type: K3 337

Enter With holding tax type: K4 Enter and save Select back arrow Select K1, K2, K3 &K4 Select copy as button Change with holding tax type to KA Enter Once again change with holding tax type to: KB Enter 338

Change with holding tax type: KC Enter Change with holding tax type: KD Enter and save Activate extended with holding tax: Path: Same path Select position button Give the company code: AML Enter Select extended with holding tax check box for company code: AML 339

Select save button (or) (ctrl + s) Ignore the message: Press enter Save in your request Creation of G/L Account TDS & Contractors and conversion changes Account: (FS00) Give the G/L Account No: 100505 Company code: AML Select with template button Give the G/L Account: 100500 (Outstanding expenses) Company code: AML 340

Enter Change short text & G/L Account long text: TDS & Contractors other fields are same Save (or) (ctrl + s) Give the G/L Account: 400200 Company code: AML Select with template button Give the G/L Account No: 400100 (Salaries A/C) Company code: AML Enter 341

Change the accounting groups to manufacturing Change short text & G/L A/C long text to conversion charges Other fields are same Save (or) (ctrl + s) Assignment accounts for automatic postings: Up to extended with holding tax the path is same Postings . Accounts for with holding tax . Define accounts for with holding tax to be paid over Give the chart of accounts: AML Enter Select with hold tax code check box With hold tax type check box Save Give the with holding tax type with holding tax code Account 342

K1 K1 100505 K2 K2 100505 K3 K3 100505 K4 K4 100505 KA KA 100505 KB KB 100505 KC KC 100505 KD KD 100505 Select save button (or) (ctrl +s) Maintain company code settings for excise: Path: SPRO . Logistics general . Tax on goods movements . India . Basic settings . Maintain company code settings Select new entries button Give the company code: AML Save 343

Save in your request Maintain surcharge calculation methods: Path: Up to extended with holding tax the path is same Calculation . India . surcharges . Maintain surcharge calculation methods Select position button Company code: AML Enter Select surcharges check box for AML Save Save in your request 344

Maintain surcharge Tax codes: (separate tax codes) : same path: Select new entries button Give the country: IN With holding tax type: K2 Country With holding tax type With holding tax code IN K2 K2 IN KB KB Save & save in your request Maintain surcharge rates: (Surcharges combined with basic with holding tax codes ) Same path Select new entries button Company with holding tax type with holding tax code recipient Surcharge 345

AML K1 K1 CO 10 AML KA KA CO 10 Save & save in your request Remittance Challan: To get TDS Payable line items co separately and others separately: Conversion changes A/C Dr To party A/C To TDS A/C TDS on contractors: Dr Cr 1- 1000 - Company 2 2000 - Others 3 3000 - Company 4 4000 - Company 346

5000 - Others

TDS on Company: is 8000 For companies (194C) TDS on contractors Dr To Bank Specify document type for remittance challan Up to extended with holding tax the path is same Postings . India . Remittance challan . Document types . Specify document type (Accounts payable) Select new entries button Give the company code: AML 347

Remittance challan document type: SA Save Save in your request Maintain number groups: Same path Select new entries button Give the company code: AML Business place: AMLF Official with holding tax key: 194C Number group: 004 Save Assign no ranges to number groups: 348

Same path Select new entries button Number group: 004 Internal No. range: 04 Save Maintain No. ranges: Same path Select maintain Groups button Select group with out tax having 004 From the menu select interval . maintain Give the company code: AML Enter Select interval button Year: 2006: From number:1: to number: 100000 Enter and save Maintain number groups to TDS Certificates: 349

Up to extended with holding tax path is same Postings . India . with holding tax certificates for vendors & customers . maintain number groups and SAP Script forms Select new entries button Give the company code: AML Business place: AMLF Official with holding tax key: 194C Give the form: J_ 1IEWT _ CERT No. group: 003 Save Save in your request 350

Assign number ranges to number groups: Same path Select new entries button Give the number group: 003 Internal No. range: 03 Save & save in your request Maintain number ranger: Same path Select maintain groups button Select group without tax having 003 check box From the menu select interval . maintain Give the company code: AML Enter 351

Select interval button Year: 2006: From No: 100001 to No: 200000 Enter and save Assign tax codes in vendor master: Path: Accounting . Financial accounting . accounts payable . master records . maintain centrally . change (XK02) Vendor No: 8700001 Company code: AML Select with holding tax check box Enter With holding tax type: K1 With holding tax code: K1 352

Select liable check box Recipient type: Co With holding tax type: K2 With holding tax code: K2 Select liable check box Recipient type: Co With holding tax type: K3 With holding tax code: K3 Select liable check box Recipient type: Co 353

With holding tax type: K4 With holding tax code: K4 Select liable check box Recipient type: Co With hold tax type With holding tax codeLiable Receipts type KA KA - Co KB KB - Co KC KC - Co KD KD - Co Press next page button ignore warning message Press enter 354

Select CIN details button Ignore the warning messages, press enter Select with holding tax tab PAN: AP99876543C Select back arrow and save User level: Conversion charges posting (F-43) Document date: 11.09.2006 Type: KR Company code: AML 355

Posting key: 31 Account No: 8700001 Enter Give the amount: 100000 Business place: AMLF Business area: AMH Text: conversion charges posting Posting key: 40 Account No: 400200 (Conversion charges A/C) Enter 1 2 3 356

If the values If the bill consists If the bill is only for is less of conversion charges Than 20000 Material 70000/in the Conversion Whole year charges 30000/ Remove: For Remove K1,K2,K3,K4,KA, K1,K2,K3,K4 KA,KB,KC,K holding tax base enter 30000 D

With KA,KB,KC,KD

3rd Remove the codes KA, KB, KC & KD Enter Give the amount: * Business area: AMH Text: + 357

Document . Simulate Double click on 3rd line item Text: enter +

Select next item button Text once again Select next item Text: + Select next item button Text: + Save 358 +

From the menu select: Document display Double click on 3rd line item: TDS on contractors It show the value date: 07.10.2006 Creation of remittance Challan: Path: Accounting .Financial accounting . Accounts payable . with holding tax . India . extended with holding tax . remittance of with holding tax . create remittance challan Company code: AML Fiscal year: 2006 Business place: AMLF Posting date: 01.09.2006 to 30.09.2006 Sec 194C Recipient types: Co 359

Document date: 07.10.2006 Posting date: 07.10.2006 Bank account: 200105 (SBI Current account) Business area: AMH Execute Give the text: TDS Payment for September Select process open items button Enter Double click on all the items Select document overview button 360

Double click on SBI Current A/C 1/ Amount: Save Select clearing document button Enter bank challan: form 16A Same path: Give the company code: AML Fiscal year: 2006 Challan clearing number: select 27 Internal challan No & challan date will come automatically 361 *

Bank challan No: 5678 (any no) Bank challan date: 07.10.2006 Bank key: SBI Execute Print TDS Certificates: Up to extended with holding tax: the path is same (User level) With holding tax certified Print Give the company code: AML Fiscal year: 2006 362

Business place: AMLF Section: 194C Posting date: 01.04.2006 to 31.03.2007 Bank challan date: 01.05.2006 to 30.04.2007 Certificate date: 30.04.2007 Signatory: XYZ Designation: Manager - Accounts Place of printing: Hyderabad Execute Output device: LP01 363

Select print button To view the print out from the menu select system . services . output control Execute Select spool no. check box Select display contents button Printing of annual return: Up to extended with holding tax the path is same (User level) Reporting . annual returns Give the income tax section: 194C Company code: AML 364

Fiscal period: 01.04.2006 to 31.03.2007 Extended with holding tax section 194C Business place: AMLF Tax deduction account number: AP9879876C Signatory: XYZ Designation of signatory: Manager-Accounts Date of signing: 30.04.2007 Place: Hyderabad Execute Ignore the error message Give the tax deduction account No once again 365

Execute Advance payment posting Advance payment: (F-48) Document date: 11.09.2006 Type: KZ Company code: AML Give the vendor A/C: 8700001 Special G/L Indicator: A Bank A/C: 200105 Business area: AMH Amount: 200000 366

Text: Advance payment posting Enter Amount: *

Business place: AMLF Business area: AMH: Due on date: 11.09.2006 Text: + Document . simulate Enter Double click on blue font line items Save 367

Invoice posting: F-43 Give the document date: 11.09.2006 Type: KR Company code: AML Posting key: 31 Account: 8700001 Amount: 5000001 Business place: AMLF Business area: AMH: Billing date: 11.09.2006 Text: conversion charges posting Posting key: 40 Account no: 400200 (conversion charges) Enter Remove KA, KB, KC& KD Enter Amount: * 368

Business area: AMH Text: + Document.simulate Double click on blue font line items Text: enter + Save Transfer of advance from special G/L to normal by clearing special G/L items: (F-54): Document date: 11.09.2006 Type: KA Company code: AML Vendor A/C: 8700001 Inv: 100007 (comes default) 369

Text: advance payment clearing Select process down payments button Give the transfer posting: 200000 Document . Simulate and save From the menu select document display Asset accounting This is also a subsidiary ledger Chart of depreciation. All the setting are done here Copy Germany chart of duplication (Client 800) (or) 370

Copy Germany (or) India (when client 000) Depreciation areas: Book depreciation Tax depreciation Costing depreciation Group depreciation Depreciation methods: Straight line depreciation (SLM) Written down value depreciation (WDV) Depreciation key: Rate + Method Ex: 5% SLM (OR) 5% WDV Posting: 371

70 75

Asset debit Asset credit

Transaction type: 100 external acquisitions 110 In house production 210 Retirement with revenue Data flow in asset accounting: 372

373

374

Main asset will have sub No: 0 (zero) 1 - (Main asset) 1 1 1 2 1. All the times Account asset rules: 1. Sub asset master is to created with reference to main asset master 2. Main asset master is to be created with reference to asset class 3. In asset class it is specified account determination 4. For account determination we assign G/L Accounts based on nature of transaction. Example: Purchase of master: 375

Motor A/C (Subsidiary ledger) Dr To Bank A/c Customization: Copy reference chart of Depreciation/Depreciation Areas: Path: SPRO . Financial accounting . asset accounting . organizational structures . copy reference chart of depreciation/depreciation areas Double click on copy reference chart of depreciation (Transaction code: FC08) From the menu select organizational object . copy Organizational object From chart of depreciation: select ODE (Maximum valuation: Germany 376

To chart of depreciation: AML Enter Enter once again Select create request button Give the short depreciation . asset customization for AML Save Press enter to save in your request It gives the message that: chart of depreciation to AML Enter Select back arrow 377

Double click on specify description of chart of depreciation Select position button Give your chart of depreciation: AML Enter Change the description to chart of depreciation for AML Save Press enter to save in your request Select back arrow Double click on copy/delete depreciation areas Give your chart of depreciation: AML 378

Enter Select depreciation areas: 03, 10, 15, 20, 31, 32, 41, and 51. From the menu select edit . delete Select save button (or) (ctrl + s) Ignore all the warning messages and go on Press enter till you get the message data was saved Assign chart of depreciation to company code: (Transaction code: OAOB) Same path: 379

Select position button Give the company code: AML Press enter For company code: AML Assign chart of depreciation AML And save Press enter to save in your request Specify account determination: Path: SPRO . Financial accounting . asset accounting . organizational structures . Asset classes . specify account determination. Select new entries button 380

Account determination: Account determination Description A ML 10 000 Land A ML 11 000 Buildings A ML 20 000 Plant & Machinery A ML 30 000 Furniture & fixtures A ML 31 000 Vehicles A ML 40 000 Capital work in progress Select save button (or) (ctrl + s) Save in your request Create screen lay out rules: Path: Same path 381

Select screen lay out 1000, 1100, 2000, 3000, 3100, 4000 Select copy as button Change the name to Screen layout Description AML1 Land AML2 Buildings AML3 Plant machinery & AML4 Furniture fixtures & AML5 Vehicles AML6 Capital work progress (WIP) in 382

Enter and save Save in your request Define number range interval: Same path (Transaction code: AS08) Give the company code: AML Select change intervals button Select interval button Give the No. range: 01 From No: to to No: 1 to 100000 Enter Select interval button No. range: 02 Interval: Fro m no To number From No: 100 001 To 200000 Select interval button 03 200 001 To 300000 Enter 383

Select button 04 interval 001 300 To 400000 Enter Select button 05 interval 001 400 To 500000 Enter Select button 06 interval 001 500 To 600000 Enter And save Define asset classes: Same path (Transaction code: OAOA) Select new entries button Asset class: AML 1000 (Free hold land) Short text: free hold land Account determinative select 10000 lands 384

Screen layout rules: Select AML1 No. Range: 01 Select include asset under inventory data check box Purpose of include asset under inventory data: For verification of assets this is usual Select No. AVC (Asset under construction) or summary management of AVC Under status of AVC Select save button (or) (ctrl + s) Save in your request Select next entry button 385

Asset class: AML 1100 (Factory building) Short text: factory buildings Account determination: AML 11000 (Buildings) Screen lay out rule: AML2 No. range: 02 Select include asset under inventory data check box Select No AVC (OR) Summary management of AVC Save Select next entry button Asset class: AML 2000 (Department A) Short text: department A 386

Account determination: AML 20000 (Plant & machinery) Screen lay out rule: AML3 (Plant & machinery) No. range: 03 Select: Include asset under inventory data check box Select no AVC (Or) Summary management of AVC radio button Save Select next entry button Asset class: AML 3000 (Furniture & Fixtures) Short text: Furniture & Fixtures Account determination: AML 30000 (Furniture & Fixtures) 387

Screen layout rule: AML4 No. range: 04 Select: Include asset under inventory data check box Select no AVC (Or) Summary management of AVC radio button Save Select next entry button Asset class: AML 3100 (vehicles - others) Short text: vehicles - others Account determination: AML 31000 Screen layout rule: AML5 (Vehicles) 388

No. range: 05 Select: Include asset under inventory data check box Select no AVC (Or) Summary management of AVC radio button Save Select next entry button Asset class: AML 4000 (capital work in progress - general) Account determination: AML 40000 Screen layout rule: AML6 No. range: 06 De Select: Include asset under inventory 389

Select line item settlement radio button Save Determine depreciation areas in the asset class: Path: SPRO . Financial accounting . asset accounting . valuation . determine depreciation areas in the asset class (Transaction code: OAYZ) Give the chart of depreciation: AML Enter Select position button Give the asset class: AML 1000 Enter 390

Select asset class: AML 1000 Double click on depreciation areas folder Deselect deactivation check box for 01 (Book depreciation) Lay out: select 2000 (Depreciation on asset sub no level) For 02 2000 2000

For 30 also

Select save button (or) (ctrl + s) Save in your request Explanation: For 01 Land: & capital work in programs 391

Capitalization date required Depreciation rate 0% Lay out 2000 -Depreciation on Asset sub no. level Machine No Sub No 2004 if asset installed -Machine No. -1 0 2005 Addition -Motor -1 1 2006 Additions -Motor -1 2 Depreciation is calculation on sub no. only. Select back arrow The same procedure to be followed for asset class AML 1100 AML 2000 AML 3000 AML 3100 AML 4000 392

Creation of 15 G/L Accounts: Fixed Assets Group: 1. Land 2. Building 3. Plant & Machinery 393

4. Furniture & Fixtures 5. Vehicles 6. Capital work in progress (Account N0. Range, 200000 200099, Sort key 018 (Asset no), field status group: G067, Reconciliation type: for A/C type: Asset Depreciation: 7. Accumulated depreciation Building 8. Accumulated depreciation Plant & Machinery 9. Accumulated depreciation Furniture & Fixtures 10. Accumulated depreciation Vehicles (Under accumulated depreciation group range: 100200 to 100299, sort key 018 (Asset No field status group GO67 reconciliation A/C for account type: Asset) Sales: 11. Asset Sale - Field Status Group G052 12. Profit on Asset Sale Field Status Group 394 G001

Under other Income: No. Range 300100 to 300199: Sort Key -018 13.Loss on sale 14. Loss due to scrapping Under Administration: Range: 400300 to 400399: Sort Key: 018 Field Status group G001 15. Depreciation -Under Depreciation Range 400500 to 400599 Sort key:018; field status group G001. Creation of G/L Masters: (FS00) 395

Give the G/L account no: 200000 Company code: AML Select with template button Give the G/L Account No: 200110 (Sundry debtors) reconciliation Account Company code: AML Enter Changed the accounts group: Fixed assets Short text: Land Select control data tab Reconciliation A/C type for A/C type: Select Assts 396 used because it is a

Sort key: select 018 (Asset No) Select create/bank/interest tab Field status group: G067 Save Give the G/L Account No: 200005 Company code: AML Select with template button Give the G/L Account No: 200000 Company code: AML Enter 397

Select type/description tab Change short text & long text (Buildings) Save Give the G/L Account No: 200010 Company code: AML Select with template button Give the G/L Account No: 200000 Enter Short text and G/L Account long text: Plant & Machinery Save Give the G/L Account No: 200015 Company code: AML 398

Select with template button Give the G/L Account No: 200000 Enter Short text and G/L Account long text: Furniture & Fixtures Save Give the G/L Account No: 200020 Company code: AML Select with template button Give the G/L Account No: 200000 Enter Change Short text and G/L Account long text: Vehicles 399

Save Give the G/L Account No: 200025 Company code: AML Select with template button Give the G/L Account No: 200000 Enter Change Short text and G/L Account long text: Capital work in progress Save Give the G/L Account No: 100200 Company code: AML Select with template button Give the G/L Account N0: 200000 Enter Change the account group: Accumulated depreciation 400

Change short text & Long text: Accumulated depreciation Save Give the G/L Account No: 100205 Company code: AML Select with template button Give the G/L Account N0: 100200 Enter Change short text & Long text: Accumulated depreciation Save Give the G/L Account No: 100210 401

buildings

Plant & Machinery

Select with template button Give the G/L Account N0: 100200 Enter Change short text & G/L Account Long text to: Accumulated depreciation Furniture & Fixtures Save Give the G/L Account No: 100215 Company code: AML 402

Select with template button Give the G/L Account N0: 100200 Enter Change short text & G/L Account Long text to: Accumulated depreciation Vehicles Save Give the G/L Account N0: 300102 Company code: AML Select with template button Give the G/L Account N0: 300100 (Exchange gains) Enter 403

Change short text & G/L Account long text: Asset sale Select control data tab Give sort key: 018 (Asset number) Select create/bank/interest tab Field status group: select G052 Save Give the G/L Account N0: 300103 Company code: AML Select with template button Give the G/L Account N0: 300100 404

Enter Select type/description tab Change short text & G/L Account long text to: Profit on Asset sale Select control data tab Give sort key: 018 (Asset number) Save Give the G/L Account N0: 400302 Company code: AML Select with template button 405

Give the G/L Account N0: 300100 Enter Select type/description tab Change short text & G/L Account long text to: Loss on Asset sale Select control data tab Give sort key: 018 Save Give the G/L Account N0: 400303 Company code: AML Select with template button Give the G/L Account N0: 400302 406

Enter Change short text & long text to: Loss due to scrapping Save Give the G/L Account N0: 400500 Company code: AML Select with template button Give the G/L Account N0: 400302 Enter Change the account group: Depreciation 407

Change short text & G/L Account long text to: Depreciation Other fields are same Save Assignment of accounts for automatic postings: Path: SPRO . Financial accounting . asset accounting . integration with the general ledger . assigns G/L Accounts (Transaction code: A090) Give your chart of depreciation: AML Enter Select chart of accounts: AML Double click on account determination folder 408

Select account determination: AML 10000 (Land) Double click on balance sheet accounts folder Acquisition column Acquisition and production cost: 200000(A/C No) Loss made on asset retirement with out revenue: 400303 (A/C No) Clearing account revenue from asset sale: 300102 (Asset sale A/C) Gain from asset sale Loss from Asset sale Select and save It gives the warning message, ignore the message 409 300103 (Profit on sale A/C) 400302 (Loss on sale of asset)

Press enter Save in your request Double click on A/C determination folder Select: AML 11000(Buildings) Double click on balance sheets A/Cs folder Acquisition column: Acquision and production cost: 200005 Loss made on asset retirement with out revenue: 400300 Clearing account revenue from asset sale: 300102 Gain from asset sale: 300103 Loss from asset sale: 400302 Save, ignore the message 410

Enter Double click on depreciation folder Acc. Dep. Account for ordinary depreciation: 100200 Expense account for ordinary depreciation: 400500 Select save button (or) (ctrl + s) Save in your request Double click on Account determination folder: Select: AML 20000 (Plant & Machinery) Double click on balance sheet A/Cs folder Acquisition column: acquisition and production cost: 200010 Loss made on asset retirement with out revenue: 400303 411

Clearing account revenue from asset sale: 300102 Gain from asset sale: 300103 Loss on asset sale: 400302 Save, ignore the message, and enter, save in your request Double click on depreciation folder Acc. Dep. Account for ordinary depreciation: 100205 Expense account for ordinary depreciation: 400500 Save, save in your request Double click on account determination folder Select AML: 30000(Furniture & Fixtures) 412

Double click on balance sheet folder Acquisition: acquisition any production cost: 200015 Loss made on asset retirement with out revenue: 400303 Clearing account revenue from asset sale: 300102 Gain from asset sale: 300103 Loss from asset sale: 400302 Select save button (ctrl + s) = ignore the message Press enter Double click on depreciation folder Accumulated depreciation A/C for ordinary dep: 100210 413

Expenses account for ordinary depreciation: 400500 Save (or) (ctrl + s) Ignore the message, press enter Double click on account determination folder Select AML 31000(Vehicles) Double click on balance sheet A/C folder Acquisition: Acquisition production cost: 200020 Loss made on asset retirement with out revenue: 400303 Clearing account revenue from asset sale: 300102 Gain from asset sale: 300103 Loss from asset sale: 400302 414

Select save button (or) (ctrl + s), ignore the message, and press enter Double click on depreciation folders Accumulate depreciative A/C for ordinary depreciation: 100215 Expenses account for ordinary depreciation: 400500 Save (or) (ctrl + s) Ignore the message, press enter Double click on account determination folder Select AML 40000 (Capital work in progress) Double click on balance sheet folder Acquisition: acquisition production cost: 200025 415

Loss made on asset retirement with out revenue: 400303 Clearing account revenue from asset sale: 300102 Gain from asset sale: 300103 Loss from asset sale: 400302 Select save button (or) (ctrl + s), ignore the message Press enter Specify document type for posting of depreciation: Path: SPRO . Financial accounting . asset accounting . Integration with the general ledger . post depreciation to the general ledger . specify document type for posting of depreciation. Double click define document types Select position button 416

Give the document type: AF (Depreciation posting) Enter Select AF depreciation postings Select details button Note down the No. range: 04 Select No. range information button Give the company code: AML Select change intervals button Select interval button No. range: 04 417

Year: 2006 From no: 700001 to 800000 Select external check box Enter and save Advantage of selection of external check box: In every month it automatically calculates the depreciation. Example: 1) Depreciation A/C Dr To Accumulated Depreciation - building 2) Depreciation A/C Dr To Accumulated depreciation - plant & machinery 418

3) Depreciation A/C Dr To Accumulated depreciation 4) Depreciation A/C Dr To Accumulated depreciation

Furniture & Fixtures Vehicles

(It automatically calculated depreciation at a time and give the no ranges automatically) Specify intervals and posting rules: Same path (Transaction code: OAYR) Select Double Select Select Select Save 419 company code: AML click on posting rules folder 01 (Book depreciation) details button monthly postings radio button

Specify rounding of net book value and /or depreciation: SPRO . Financial accounting . Asset accounting . Valuation . amount specifications (Company code/depreciations area) . specify rounding of net book value and /or depreciation (Transaction code: OAYO) Select company code: AML Double click on rounding specification folder Select 01 (Book depreciation) Select details button Select automatically calculated depreciation check box Select round to nearest whole radio button Save Save in your request 420

Define screen lay out for asset master data: Path: SPRO . Financial accounting . asset accounting . Master data . screen lay out . define screen lay out for asset master data Double click on define screen lay out for asset master data Select AML1 (Land) Double click on logical field groups Select 2 (Posting information) Double click on field group rules Capitalization date: Make it required entry field Select main no. check box 421

Select sub no. check box Select copy check box Select save button (or) (ctrl + s) Select back arrow Select: 3 (time dependent data) Double click on fields group rules folder Business area: Make it required entry field Select main No. Check box Select sub no. check box Select copy: check box 422

Save Select back arrow 2 times The same procedure is to be followed lay out AML2, Layout AML3, Layout AML4, AML5, & AML6 Define screen lay out for asset depreciation areas: Same path: (Transaction code: A021) Select screen layout 2000 (dep. on asset sub no. lay out) Double click on field rules folder Depreciation keys: make it required entry field Select main No: check box 423

Select sub No: check box: select copy check box Select save button (or) (ctrl + s) Depreciation keys: Rate + Method a. b. c. d. e. Define base methods Define declining balance methods Define multi level methods Define period control methods Maintain depreciation key: assigned (Assigned to asset master)

Note: a,b,c,d assigned to main depreciation key a. Define base methods: Path: SPRO . Financial Accounting . Asset accounting . Depreciation . Valuation methods . Depreciation key . Calculation methods . Define base methods . Note down: Base method: 0014 (ordinary: explicit it percentage (after end of lif e)) 424

b. Define declining balance methods: Same path Give your chart of depreciation: AML Enter Note down: 001 (0.00X/0.000%/0.000% If the 002 Decimal factor 2% Maximum: 20% If the depreciation is 5%: value of the asset is 100000/1st 4 years: 5 + 5 + 5 + 5 = 20% 425

Depreciation is = 100000 * 5/100 * 98/100 Define multi level methods: Same path: (Transaction code: AFAMS) Select new entries button Multi level method: A1 Description: 5% SLM (Straight line method) Validity start: Select from ordinary depreciation start date Save Save in your request Double click on levels button 426

Select new entries button Acquisition year: 9999 Years: 999 Periods: 12 Base value: select 01 (Acquision value) Percentage: 5% Save Acquision year: 9999 (Any year acquision) Year: 999 (Maximum No. of years) Period: 12 (12 months) Base value: acquision value + purchase cost Percentage: Rate of depreciation 427

Reduction: Ex: Book value: 100000 Rate of depreciation 5% Residual values 5% of book value Book value = 100000 5% Residual value = 5000 (Scrap value) ----------95000 5% depreciation on 95000/- only Select back arrow 2 times Select next entry button Give the multi level method: A2 Description: 5% WDV Validity start: select from ordinary depreciation start data 428

Save Double click on levels folder Select new entries button Acquision year: 9999 Years: 999 Periods: 12 Base value: select 24 (net book value) Percentage: 5% Save (or) (ctrl + s) 429

Maintain period control methods: Same path: (Transaction code: AFAMP) Select new entries button Period control method: 006 Description of the method: 01/06/06/06 Acquision year: select 01 (Prorate at period start date) Added year: select 06 (At the start of the year) 430

Retirement year: select 06 at the start of the year Transfer: select 06 (at the start of the year) Save (or) (ctrl + s) Save in your request Maintain depreciation key: Same path: (Transaction code: AFAMA) Select new entries button Give the depreciation key: AML (5% straight line depreciation method) Select period controls according to fiscal year check box Select depreciation to the day check box 431

Select save button (or) (ctrl + s) Ignore the message, press enter Press enter to save in your request Double click on assignment of calculation methods folder: Select new entries button Depreciation type: select ordinary depreciation Phase: select from the start of depreciation 432

Base method: select 0014 Dec. balance method: select 001 Period control method: 006 Multilevel method: A1 Class: select straight line depreciation Save Select back arrow 4 times Select depreciation key: AML1 Select activate button Select save button (or) (ctrl + s) 433

Select new entries button Dep. Key: AML2 (5% written down value method) Select period control according to year check box Select depreciation to the check box Save Ignore the message press enter Double click on assignment of calculation methods folder Select new entries button Dep. type: select order depreciation Phase: select from the start of depreciation Base method: select 0014 434

Define balance method: select 001 Period control method: 006 Multilevel method: select A2 Class: declining balance depreciation Save Select back arrow 4 times Select depreciation key: AML2 Select activate button Select page up Select depreciation key: 000: select activate button 435

And save User level: Creation of main asset master: Path: Accounting . Financial accounting . fixed assets . asset . create . asset (AS01) Give asset class: AML 2000 (Department A) Company code: AML Enter Give the description: Machine No: 1 Capitalization date: capitalized on 15-04-2006 Select time dependent tab Give the business area: AMH Select depreciation area tab Dep. Key: select AML1 Give the useful life: 15 years: periods: 4 months (only for information) 436

Ordinary depreciation started Save (or) (ctrl + s) Creation of sub asset master:

15.04.2006

Path: Accounting . financial accounting . Fixed assets . Assets . Create . Sub number . Asset (AS11) Give the asset no: 200001 Company code: AML Enter Change the description to motor Capitalized on 25/09/06 Select item dependent tab Select description areas tab Only for testing: Depreciation key: AML2 437

Ordinary depreciation start date: 25.09.2006 Select save button (or) (ctrl + s) Main asset purchase posting: Path: Accounting . Financial accounting . fixed assets . posting . acquisition . external acquisition . with vendor (F-90) Give the document date: posting date: 15.04.06 Type: KR Company code: AML Posting key: 31 Account: 8700001 Enter Ignore the warning message, press enter Give the amount: 500000 Business area: AMH Text: main asset purchase posting Posting key: 70 (debit asset) Account: 200001 438 0

Transaction type: select, 100 (External asset acquision) Enter Remove TDS codes Enter Amount: Text: + Document . Simulate and save Sub asset purchase posting (F-90) Document date: 25.09.2006 Type: KR Company code: AML Posting key: 31 439 *

Give the account N0: 8700001 Enter Give the amount: 100000 Business area: AMH Text: sub asset purchase posting Posting key: 70 Account No: 200001 1 Transaction type: 100 Enter Remove TDS tax codes Enter Amount: * Text: + 440

Document . Simulate and save Report to view year wise, sub asset wise values: Path: Accounting . Financial Accounting . Fixed assets . Asset . Asset explores (AW01N) Give the asset No. 200001 sub No: 0 Enter Select display depreciation calculative button Select back arrow Select comparisons tab Give the fiscal year: 2007 Enter Select display depreciation calculation button Report to view for all assets for a particular period Path: Accounting . financial Accounting . fixed assets . Information system . reports on asset accounting . asset balances . balance lists . asset balances . by business area (S _ LAR _ 87011965) 441

Press all selections button Give the company code: AML Give the report date: 30.07.2006 Execute Double click on department A Double click on machine No. 1 It goes to the asset explores Select back arrow Select back arrow 2 times Give the report date: 30.04.2006 442

Execute Double click on dept: A Depreciation run: Path: Accounting . Financial accounting . Fixed Assets . Periodic Processing . depreciation run . execute (AFAB) Give the company code: AML Fiscal year: 2006 Posting period: 1 Select planned posting radio button Select test run check box 443

Execute Ignore the message, select yes button Select back arrow Deselect test run check box From the menu select program . execute in back ground Enter To schedule in the nights . date/Time button Give date & time Select save button To run immediately 444

Select immediate button Select save button It gives the message back ground job was scheduled for programs RAPOST 200 To check whether the job is complete (or) not System . services . jobs . job over view Select execute button To view the document use the transaction code: FB03 Select document list button Give the company code: AML Document type: AF 445

Execute Double click on document no. Use the transaction code: AFAB Repeat: To run depreciation once again for a month depreciation will be posted for the asset where depreciation is not poster in the first run Restart: when the server is down Unplanned posting run: posting not as per plan (Monthly posting) Asset sale: To check field status group: (G052) 446

Use the transaction code: 0BC4 Select the field status variant: AML Double click field status group folder Select field status group: G052 And double click Double click on asset accounting Make asset retirement field required entry field Save Save in your request Asset sale: Accounting . Financial accounting . fixed assets . posting . retirement . retirement with revenue . with customer (F-92) 447

Document date: 01.05.2006 Posting date: 01.05.2006 Type: Dr Company code: AML Posting key: 01 Customer No: 6200001 Enter Give amount: 501000/ Business area: AMH Text: Asset sale 448

Posting key: 50 Account No: 300102 (Asset sale) Enter Amount: *

Business area: AMH Text: + Document simulate Select asset retirement check box Enter Give asset No: 200001 449

Sub No: 0 Transaction type: 210 comes by default (retirement with revenue) Asset value date: 01.05.2006 Select complete retirement check box Select continue button System passes the entry Asset Sale ( 200001 -0) 450

01 Customer A/c 501000 70 Acc dep on p&machinery 1096 40 Asset Sale 501000 50 Asset sale 501000 75 Plant & Machinery 500000 50 profit on asset sale 2096 Select Save Button Purchase 500000 Acc.Depreciation on 30.04.2006 1096 ----------Net book value on 30.04.06 498904 Asset sale 501000 ---------Profit on asset sale 2096 ----------Asset Transfer: Asset 451 200001 0

Acquisition value -500000 Accumulated Depr 1096 ----------Net Book value on 30.04.06 498904 Transfer to asset form Hyd Business area to Bangalore Business area 200001 0 Asset transfer to Bangalore business area Transfer Gross Block & accumulated depreciation a) create a new asset master in Bangalore business area (AS01) & (Or) Create and transfer in one step b) Transfer values 452

Path: Accounting . Financial Accounting . Fixed Assets . Posting . Transfer . Transfer with in company code (ABUMN) Give the company code: AML Enter Give the asset No: 200001 Sub No: 0 Give the document date: 01.01.2006 Posting date: 01.05.2006 Text: Asset transfer Select new asset radio button Description: Machine No: 50 453

Asset class: AML 2000 Select master data button Give the business area: AMH (Bangalore business area) Select additional data tab Give the capitalized on 01.05.2006 Select depreciation area tab Give the useful life: 15 Years: period: 3 Months Ordinary depreciation start date: 01.05.2006 Select back arrow Enter 454

Save To view the document (FB03) Give the document No: 28 (28 is document no. that is out come of previous step) Company code: AML Fiscal year: 2006 Enter Asset scrapping: If Motor: 200001 1 Scrap M 30/09/2006

To check sub asset value as on 30/09/2006 455

Use the transaction code(S _ ALR _ 8701 1965) Press all selections button Give the company code: AML Business area: AMH Report date: 30.09.2006 Execute Double click on department A Path for asset scrapping: Accounting . Financial accounting . Fixed assets . Posting . Retirement . Asset retirement by scrapping (ABAVN) Give the asset No: 200001 456 sub No: 1

Give the document date: 01.10.2006 Posting date: 01.10.2006 Asset value date: 01.10.2006 Text: Asset Scrapping Save Go and see the document Give the document No: 29 Company code: AML Fiscal year: 2006 Enter Capital work in progress line item settlement: Capital work in progress: Machinery Loading & Unloading Freight Commission 457 (FB03)

Data take over Prepare XLS File: GL Masters FS00 Vendor Masters XK01 Customer masters XD01 Asset masters AS01 Material Masters MM01 (XLS file is converted on to text file. It uploads to SAP in to . LSMW(Legacy system migration work Branch) Communication) (Done by Functional Consultant) Pars) . BDC (Batch data (Done by ABA Ac count N Co mpany Cod C A/ Gr P & L S B S hort T Lo ng text 458

o e oup ext 10 0000 AM L are pital Sh Ca X E q. Share Capital Eq. Share Capital 10 AM Sh X P Pre 0000 L are -ref. f. Share pital Ca Share capital capital Difference between normal A/C Data take over and SAP data take over: a. In SAP Subsidiary Ledger concept All accounts are in G.L Normal b. Inventory Accounting SAP Purchase Accounting Normal c. Consumption entries will be posted in SAP Balancing figure consumption Normal Accounting i.e. Opening stock XXX Add: Purchase XXX 459

Loss: Consumption XXX -------Closed stock XXX ------d. SAP Accounting Closing stock will be shown material, quality, rate and value. We can not get material wise, Quality, rate and value f or closing stock Normal value e. For Assets we get assets register showing quality, capitalization date, location Asset register in SAP Out side system Normal f. Each sub asset wise we get gross block and accumulated depreciation in SAP. Total plant & machinery Gross block and accumulated Depreciation Normal Accounting g. For vendor and customers open item wise in SAP Not possible to see payable items separately in normal accounting Steps to follow 460

a) To close the Accounts in normal accounting up to a period, take balances in SAP instead of taking transactional data. b) Create 5 Dummy Accounts i) G/L Clearing Account ii) Vendor clearing Account iii) Customers clearing Account iv) Asset clearing Account v) Stock taking Account (It can be under any Account group we create under liabilities) c) Once we upload all balances the above 5 accounts should be zero If any values are there in the account the data take over is wrong. d) We shall not enter day to day data in production client before taking the balances. Share Capital 500000 Party X (Creditor) 100000 Acc: depreciation Machine No: 15 (P & M) 200000 Sales 400000 Fixed Assets: Plant & machinery Mac N0:156 300000 461

Party A/C (Debtors) 200000 Cash Account 250000 Inventory (finished goods) 100000 Raw material Consumption 003500 TOTAL 00 12000 12000 00 a) To To To To G/L Clearing A/C Dr 1200000 Equity share capital 500000 Vendor Clearing 100000 Asset clearing 200000 Sales 400000

b) Asset clearing A/C Dr 300000 Customer clearing A/C Dr 200000 Cash A/C Dr 250000 Stock taking A/C Dr 100000 Raw material consumption A/C Dr 350000 To G/L Clearing A/C 1200000 462

G/L Clearing balance = 0 c) To To To Vendor clearing A/C Dr 100000 party x 1 20000 party x 2 70000 party x 3 30000

(Here the vendor A/C is not cleared i.e. Debit & Credits are not equal. Hence we will check only vendor A/C rather than all A/C Accounts) and you can pass the rectification entries. i.e. Vendor clearing A/C Dr 100000 To party x 1 20000 To party x 2 70000 To party x 3 10000 d) Party A/C A Bill No: 1 80000 Party A/C A Bill No: 2 180000 To Customer clearing A/C 200000 463

Now customer A/C becomes 0 (zero) For Assets: e) i) To make fixed assets Plant & Machinery G/L Account and accumulated depreciation Plant & Machinery G/L Accounts as non reconciliation A/Cs and pass 40 Plant & Machinery A/C Dr 300000 50 Accumulated depreciation P&M 200000 50 Asset clearing 100000 ii) Go to AS92 and take over each sub asset wise gross block and accumulated depreciation It will not update G/L, since we removed assets reconciliation type in G/L Masters. iii) To make fixed assets plant & machinery G/L Account and accumulated depreciation plant & machinery G/L A/C as reconciliation A/C in customization. Asset creation and take over values (AS92) 464

. (AS01) AS91 (Creation of master) . (AS91) . (Box) . (LSMW) AS92 Change assets and take over values Creation of asset master (AS01) Give the asset class AML 2000 Company code: AML Select master data button Description: Machine No: 15 Give the capitalized on: 15.05.2004 Select time 465 Dependent tab

Business area: AMH Select depreciation areas tab Give the depreciation key: AML1 Useful life: 10 years 4 months Ordinary depreciation start date: 01.04.2006 Save Path for 466 AS92 to takeover values

SPRO . Financial accounting . asset accounting . asset data transfer . manual on line transfer . create/change/display legacy asset (Transaction code: AS92) Double click on change legacy asset Asset No: 200003 Sub No: 0 Company code: AML Select take over values button Ignore the warning messages Enter 300000 200000

Give cumulative depreciation value Accumulated ordinary depreciation Enter 467

Select save button (or) (ctrl + s) Path to make fixed assets plant & machinery G/L Account and Accumulated depreciation plant & machinery A/C as reconciliation Account. Path: SPRO . Financial Accounting . Asset accounting . Preparing for production start up . Production start up . Reset reconciliation account Select company code: AML Double click on change control of reconciliation Account folder From the menu select edit . selections . select all Select set reconciliation account indicator for all account Save & save in your request 468

For Materials: a) Preparing a statement showing Material No. qty, rate & total & amount Material No Quality Rate Amount 1 50 200 10000 2 250 100 25000 3 6500 10 65000 ----------Total 100000 ---------469

b) Create Material Mater and enter in standard price field rate: (material person work) c) Use the transaction code: MB1C Movement type: 561 Plant: HYD Material No: Quality 1 50 2 250 3 6500 System pass the entry automatically Inventory finished goods Dr 100000 - BSX To Stock taking 100000 - GBBBSA Now stock taking becomes 470 0 (zero)

Closing Procedure In the year ending what steps we have to do We do in the last week of March To carry forward vendor & customer balances to next year 471

Path: Accounting . Financial accounting . Accounts Payable . Periodic processing . Closing . carry forward . Balance carry forward (F-07) Give the company code: AML Carried forward to fiscal year: 2007 Select: select customers check box Select: select vendors check box Deselect test run check box Select detail log check box Execute Ignore the warning message . Enter It show each vendor & customer balance carry forward to next year 472

It is one time exercise in each year Asset Account: You have to open only 2 years accounts at a time To check which year close for Asset Accounting Path: Accounting . Financial accounting . Fixed assets . Periodic processing . Year end closing . Undo . Entire company code (T. Code OAAQ) Select position button Give the company code: AML Enter To close year 2006 473

Path: Accounting . Financial accounting . Fixed assets . Periodic processing . year end closing . Execute (T. Code AJAB) Give the company code: AML Fiscal year to be closed: 2006 Deselect test run check box From the menu select . execute in background Enter Select immediate button Select save button It gives message background job was scheduled for program RAJABS00 To check whether the job is complete or not 474

From the menu select system . Services . Jobs . Job overview Execute To view the result of the job Select job RAJABS00 Select spool button Select spool no. check box Select display contents button To close any year for Assets, we have to run depreciation For all assets for all periods, then only system close the balance 475

To Open 2007 Path: Accounting . Financial Accounting . Fixed Assets . Periodic processing . Fiscal year change (T. Code: AJRW) Give the company code: AML New fiscal year: 2007 Deselect test run check box From the menu select program . Execute in back ground Enter Select immediate button 476

Select save button It gives the message background job was schedule for program To check whether the job is completer or not From the menu select system . services . jobs . job overview Execute Select the job RAJAWE00 Select spool button Select spool no. check box Select display contents button To carry forward G/L balances 477 RAJAWE00

Path: Accounting . Financial accounting . General ledger . periodic processing . Closing . carry forward . balances carry forward (F-16) Ledger: select 0 Company code: AML Carry forward to fiscal year: 2007 Deselect test run check box Select output list of results check box Select balances in retain earnings Accounts check box Execute Select retained earning account button 478

Select back arrow Select balance sheet Accounts button Copy no. range intervals for next year Path: SPRO . Financial Accounting . Financial Accounting Global setting . Document . Document number ranges . Copy to fiscal year Ignore the message press enter (Transaction code: OBH2) Give the company code: AML To fiscal year under source fiscal year details: 2006 To fiscal year under target fiscal year details: 2007 Execute Ignore the message select yes 479 button

Open posting periods SPRO . Financial accounting . Financial accounting global settings . document . posting periods . open and close posting periods Select position button Give the posting period variant: AML Enter For fiscal year variant: AML From period 1: 1 Year: 2007 From period 2: 12 480

Year: 2006 To period: 12 Year: 2006 Save Save in your request How to open special periods Same path: 0B52 For fiscal year variant: AML From period 2 is 13 Year: 2006 481

To period is 13 Year: 2006 Save Posting to special periods(F-02) Give the document date & posting date: 26.03.2007 Type: SA Company code: AML Posting key: 40 Account No: 400100 (Salaries account) Enter 482

Ignore the warning message enter Change the period to: 13 Enter Ignore the warning message, enter Give the amount: 500000 Business area: AMH Text: salary provision Posting key: 50 Account No: 100500 (out standing expenses) Enter 483

Amount:

Business area: AMH Text: + Document . Simulate & save Go and see the G/L Account: (FS10N) Give the G/L Account No: 400100 Company code: AML Fiscal year: 2006 Execute 484

Reports How to create a folder Keep the cursor on favorites From the menu select favorites . restart folder Give the folder name: FI Reports Enter 485

How to assign reports to folder Keep the cursor on FI Results folder From the menu select favorites . insert transaction Give the transaction S_ALR_87011965 (Asset balances results) Enter Double click on asset balances report How to attach report on desk top Go to the report Select generate a short cut on desk top button Select description: select sap class 486

Enter Select O.K button

Log off the system Double click on SAP Asset balances icon Give the pass: enter Chart of Accounts Path: Accounting . Financial Accounting . General ledger . Information system . General ledger reports . Master data . Chart of Accounts . Chart of Accounts (T. Code S_ALR_87012326) Give the Chart of Accounts: AML 487

Execute 5) Trial Balance: Path: Up to General ledger reports the path is same Accounts Balances . Korea (Country) . Trial Balance (South Korea) T. Code: S_ALR_87012310 Give the company code: AML Execute Ignore the warning message Press enter Select current layout button Keep the fields G/L Account No G/L Account Log text Closing Balance 488

Enter To down load to excel From the Menu select list . Exports . Spread sheet Enter, select table radio button Enter, enter once again 6) Ledger: Path: Accounting . Financial Accounting . General Ledger . Periodic Processing . Closing . Document . Balance audit trial . All Accounts . General Ledger from the document file (T. Code S_ALR_87100205) Give the company code: AML Execute 489

Select the current layout button Keep the fields document numbers posting date Other fields you can hide From the hidden fields column select Debit amount is local currency Credit amount is local currency Select cumulative balance field Select text fields Select left arrow Change the column positions Document number should be 1 490

Posting date should be 2 Test should be 3 Debit amount in LC should be 4 Credit amount in LC should be 5 Cumulative balance 6 Select total check box for debit amount in LC, Credit amount in LC Select copy button Double click on document number From the menu select settings . Layout . Save (To save the layout) 491

7) Vendor list: Path: Accounting . Financial Accounting . Accounts Payable . Information system . Reports for Accounts payable accounting . Master data . Vendors list (T. Code S_ALR_87012086) Give your company code: AML Select address and telecom master check box Execute 8) Vendor wise Purchases Up to reports for Accounts payable Accounting the path is same . Vendor balances . Vendor business 492

(T. Code S_ALR_87012093) Give the company code: AML Execute 9) Outstanding list of Vendors: Up to reports for Assets Payable Accounting. The path is same Vendors items . use of vendor open items for printing (T. Code S_ALR_87012083) Give the company code: AML Execute 10) Age wise Analysis Up to reports for Accounts Payable Accounting the path is same 493

Vendors . Items . Vendor payment history (With 01 sorted list) (T. Code S_ALR_87012085) Give the company code: AML Summarization level enter 0 Select days over due sorted list check box Execute 11) Advance Payment report Up to reports for Accounts Payable Accounting the path is same Vendor Items . List of down payment open on key date . vendor (T. Code S_ALR_87012105) Give the company code: AML 494

Execute 12) Depreciation fore case: Path: Accounting . Financial Accounting . Fixed Assets . Information system . Reports on Assets Accounting . Depreciation fore cast . Depreciation on capitalization assets (Depreciation Simulation) (T. Code S_ALR_ 87012936) Give your company code: AML Give the report date the last date up to which year we want to see the report (31.03.2009); 2006, 2007, 2008 (31.03.2006) Execute 13) Fixed Assets schedule as per companies Act Path: Information systems . Accounting . Financial Accounting . Fixed Assets . Assets History sheet (T. Code AR02) 495

Give the company code: AML Report date: 31.03.2007 Select group to only radio button Deselect use ALV grid check box Execute Select Assets button Double click on assets retirement Balance sheet & profit and loss A/C creation (Financial Statement version creati on) (FSV) Any balance sheet, you have 3 levels 496

1. Summary 2. Schedule 3. Accounts Liabilities: Share capital Equity share capital G/L Account No: 100000 Pref. share capital G/L Account No: 100001 100002 It is button to create minimum 2 versions Client 000 . schedule VI format (BAIN) Client 800 . create new format Path for financial statement version creation: SPRO . Financial Accounting . general ledger accounting . business transactions . closing . documenting . define financial statement versions 497

Select new entries button Financial statement version: AML Name: Balance sheet & profit & loss account Maintain language: select EN Select item keys automatic check box Give year chart of accounts: AML Save Save in your request Select financial statement items button Keep the cursor on AML 498

Select create items button Give the name: Balance sheet Profit & loss A/C Net profit/loss carried to balance sheet Enter Double click on no text exists against asset Give the item Assets Enter Keep the cursor on assets Press select button Keep the cursor on balance sheet, select reassign button 499

Select subordinate radio button Enter Double click on No text against liabilities Give the item liabilities Enter Keep the cursor on liabilities Press select button Keep the cursor on balance sheet Select reassign button Select subordinate radio button Enter 500

Keep the cursor on profit & loss A/C Select create items button Give the items: Income Expenditure Enter Keep the cursor on liabilities Select create items button Give the items: Share capital Reserves & Surplus Secured Loans Unsecured Loans Enter Keep the Cursor on Assets 501

Select create items button Give the items: Net Fixed Assets Net Current Assets Miscellaneous Expenditure Enter Keep the cursor on Income Select create items button Give the items: Sales Other income Increase/decrease in stocks Enter Keep the cursor on expenditure Select create items button 502

Give the items: Raw material consumption Personnel cost Manufacturing Expenses Administration Depreciation Interest Enter & save Save in your request Double click on No test exist against net result profit Give the items: Net profit transferred from P & L A/C Enter Keep the cursor on net profit transferred from P & L A/C 503

Press select button Keep the cursor on Reserves & Surplus Select reassign button Select subordinate radio button Enter Double click on No text exist against net result loss Give the item: Net loss transferred from P & L A/C Enter Keep the cursor on net loss transfer from P & L A/C Press select button 504

Keep the cursor on miscellaneous expenditure Select reassign button Select subordinate radio button Enter Assignment of accounts Keep the cursor on share capital Select assign accounts button Give from Account: 100000 to 100099 Select debit & credit check box From Account: 100101 to 100999: select debit & credit check box 505

(Except 100100) Enter Keep the cursor on Net Fixed Assets: Select assign accounts button Give from Account: 200000 to 299999 Select debit & credit check box Enter Keep the cursor on Sales: Select assign accounts button Give from Account: 300000 to 399999 506

Select debit & credit check box Enter Keep the cursor on Raw material consumption Select assign accounts button Give from Account: 400000 to 499999 Select debit & credit check box Enter Keep the cursor on Net profit/Loss carried to balance sheet: Select assign accounts button Give the Account No: 100100 507

Select debit & credit check box Enter To check all the accounts have been assigned or not select check button Select non assigned accounts check box Enter Enter & Save Double click on Liabilities Start of Group: Liabilities End of Group: Total Liabilities Select display total check box Enter 508

Double click on Share capital Start of Group: Sources of fund End of Group: Share capital Select display total check box Enter Double click on Reserves & Surplus End of Group: Reserves & Surplus Select display total check box Enter Double click on Assets Start of Group: Assets 509

End of Group: Total Assets Select display total check box Enter Double click on Net Fixed Assets Start of Group: Application of funds End of Group: Net fixed Assets Select display total check box Enter Double click on miscellaneous expenditure End of Group: miscellaneous expenditure Select display total check box Enter Double click on profit & loss A/C 510

Start of group: Profit & Loss A/C Select display total check box Double click on income Start of group: Income End of group: Total income Select display total check box Save Open the Balance Sheet (FSE2) What we are created

Give the financial Statement version: AML 511

Execute Double click on sales End of group: Sales Select display total check box Enter Double click on expenditure Start of group: Expenditure End of group: Total expenditure Select display Total check box Enter 512

Double click on raw material consumption End of group: Raw Material Consumption Select display total check box Enter Double click on net profit/loss carried balance sheet End of group: Net profit/loss carried to balance sheet Select display total check box Enter Double click on no text exist against P&L result Give the item: Net Profit/Loss carried to Balance Sheet 513

End of group: Net Profit/Loss carried to Balance Sheet Select display total check box Enter & Save Save in your request Open one more session to view the Balance sheet Accounting . Financial Accounting . General ledger . Information system . General Ledger reports . Balance sheet/profit and loss statement/Cash flow . Gen eral . Actual/Actual comparisons . Balance/Profit and loss statement (S_ALR_87012284) Give the company code: AML Business area: AMH Financial statement version: AML 514

Reporting year: 2006 Reporting periods: 1 to 16 Comparison year: 2005 Comparison periods: 1 to 16 Select classical list radio button Select special evaluations tab Balance sheet type: select 1 (standard financial statement) Select output control tab Company code: summarization: select 1 (Balance sheet per company code) Business area summarization: select 1 (Balance sheet per Business area) 515

Summary report: enter 3 Comparison type: select 1 Scaling: select 5/2 a. Full Rupee with paisa: 0/2 b. Only rupees . 0/0 c. Rupees. In Lakhs (no thousands in decimal) 5/0 d. Rupees in Lakhs, thousands in decimals 5/2 e. Rupees in Millions No decimals 6/0 f. Rupees in Crores - no decimals 7/0 g. Rupees in Crores Lakhs in decimals 7/2 Execute. 516

LSMW G.L Master FS00 Vendor Masters XK01 Customer Masters XD01 Asset Masters AS01 Material Masters MM01 Open Excel Fields Required: G.L Account No Company code Account Group 517

Whether P&L Account Whether Balance Sheet Account Short text Long text Account currency Only balances in local currency Line item display Sort key Field status group For each field there is a technical name For each field note down technical name, type & length 1st Sheet In SAP (FS00) Give the G/L Account No: 100000 Company code: AML 518

Keep the cursor on G/L Account No, press F1 Select technical information button Double click on field name Copy the technical name in Excel: SAKNR Technical name Type Length G/L Account No SAKNR C 10 Company code BUKRS C 4 Select back arrow in SAP Keep the cursor on Account group 519

Press F1 Select technical information button Double click on field name Copy technical name: KTOKS in Excel Type: C Length: 4 Copy: XPLACCI Technical name of P&L A/C Type: C Length: 1 Copy: XBILK Technical name of Balance sheet Type: C Length: 1 For G/L Account short text: copy TXT20 - ML 520

Type: C Length: 20 Copy: TXT50 TX Long text technical name

Type: C Length: 50 Select back arrow in SAP.FS00 Keep the cursor on Account Currency Press F1 Select technical information button Double click on field name Copy in Excel: WAERS Type: C Length: 5 521

Copy: XSALH only balances in local currency Type: C Length: 1 For line item display: copy XKRES Type: C Length: 1 For sort key: copy: ZUAWA Type: C Length: 3 For field status group: FSTAG Type: C Length: 4 Save Excel file 522

Create new Excel File Keep only one sheet In SAP go to OBD4 (Account Group) Copy: SCPL (Share Capital for 1st Account) Copy: CASI (Current Assets) Copy: SALE (Sales) Copy: RMCN (Raw Material Consumption) Select SALE, RMCN (Give x) for P&L SCPL, CASI (Give x) for Balance sheet A/C 523

2nd Sheet: see there is no other sheet (only one sheet) Select the sheet (in Excel) Select right mouse button Select format cells Select text Select O.K button From the menu select file . save as Save the type: select text (Tab delimited) Give the file name: AML Text 524

Save Select yes button Close excel G/ L A/c NO 10 20 30 40 C o code A ML A ML A ML A ML A/ C Group S CPL C AST S ALE R MCN Wh ether

P& LossA/c X X Whet her Balan ce Sheet x x Short Text Pref. Share capital Text Long unt ncy Acc Curre Pref. Share capital INR INR INR INR O li S Fiel 525

nly Bal ne Item ort d Status in Loc Cur D isplay ey k Gro up x x 1 G0 01 x x 1 G0 05 x x 1 G0 01 x x 1 G0 01 Use the Transaction code: LSMW in SAP Project Name: AML Sub Project: AML Object: AML Select credit entry button 526

Ignore the message press enter Once again create entry button Give the description G/L up loading Enter Description for sub project also: G/L up loading Object also: G/L up loading Enter Select execute button (or) continue button Execute once again Select display/change button 527

Select batch input recording radio button From the menu select go to . Recording over view Select create recording button Give the recording name: AMLGL Description: GL Master Enter Give the transaction code: FS00 Enter Give the G/L Account No: 100005 Company code: AML 528

From the menu select G/L Account . create Give the account group: share capital Select balance sheet account radio button Give short text: Red. Pref. Share Capital Give G/L Account Long Text: Redeemable Pref. Share capital Select control data tab Select only balances in local currency check box Select line items display check box Sort key: 001 Select create/bank/interest tab 529

Field status group: G001 Save Keep the cursor on FS00 Select default all button Save Select back arrow 2 times Give the recording: AMLGL Enter & Save Select back arrow Execute 530

Select display/change button Select create a structure button Source structure: AMLGL Structure Description: GL Structure for AML Enter Save Select back arrow Execute Select display/change button Keep the cursor on AML G/L Structure 531

Select table maintenance button Copy the field names from excel to SAP Copy Code: from excel to SAP Copy the length from Excel to SAP: save Select back arrow and save once again Select back arrow Execute Select display/change button Save Select back arrow 532

Execute Select display/change button From the menu select entries . Auto fields mapping Fuzzy probability percent: Give 100 Enter Go on press accept proposal button till you get the message Auto field mapping complete Enter & save Select back arrow Skip maintain fixed values, transactions, user define routines 533

Select specify files radio button Execute Select display/change button Keep the cursor on legacy data Select Add entry button Give the file name: AML Text Name: GL uploading Select tabulator radio button Enter & Save Select back arrow 534

Execute Select display/change button Save Select back arrow Execute Execute once again Select back arrow 2 times Skip display imported data Select convert data radio button Execute 535

Execute once again Select back arrow 2 times Skip display converted data Select create a batch input session Execute Execute once again Ignore the message Execute Select the session name: AML Select Process button 536 Enter

Select display/errors only radio button Select process button Select exit batch input button Use the transaction code: FS00 537

Cash Journal (Petty Cash Book) Creation G/L Master FS00

Give the G/L Account No: 200102 Company code: AML Select with template button Give the G/L Account No: 200100 (Cash A/C) Company code: AML Enter Change the short text & long text to petty cash Other fields are common 538

Select create/bank/interest tab Select post automatically only check box Save (or) ctrl +s Define No. range intervals for cash journal document SPRO . Financial Accounting . Bank Accounting . Business transactions . Cash Journal . Define no. range interval for cash journal documents Give the company code: AML Select change intervals button Select interval button Give the No. range 539 01

From No: 1 to 100000 Enter & save Set up cash Journal Same Path: Select new entries button Give the company code: AML Cash journal No: 001 Give the G/L Account No: 200102 (Petty cash A/C) Currency: INR Document type for G/L Account: SA 540

Document type for vendor payment: KZ Document type from vendor receipt: KZ Document type for customer payment Cash journal name, petty cash Save & save in your request Create, change, and delete Business Transactions: Same Path Select new entries button Give the company code: AML Business transactions type: Select R (Revenue) 541 DZ

city office

G/L Account No: 300000 Cash Journal Business transactions Select Account Modifiable check box Company code: AML Business transactions: E (Expenses) Account No: 400100 (Salaries) Cash Journal, Business transaction expenses Select: Account modifiable check box Save, save in your request. Set up parameters for Cash Journal: Same Path Select new entries button Give the company code: AML 542 Revenues

Program: RFCASHOO Variant: DEMOEN Correspondence: SAP18 Save & save in your request Cash Sales Posting: Path: Accounting . Financial Accounting . Journal Ledger . documents entry . cash Journal Posing (FBCJ) From the menu select: extras . Change cash journal Give the company code: AML Cash Journal: 001 543

Enter Give the display period: 15.10.2006 Select cash receipts tab Select business transactions: 1 (revenues) Amount: 20000 G/L Account: 300000 Text: sales posting Give the business area: AMH Select post button Select print: cash journal button Ignore the message, enter Account payable 544

Configure the Data Medium Exchange for making payments How can I configure the Data Medium Exchange for making payments? How can I link it to (F110) payment program & get the file MT100 to be sent to t he bank? When configuring the payment methods for the country (transaction OBVCU), choose the payment medium program as RFFOM100. From se38, pls read the documentation for the program, which will give you the various options & the required config too. You would also need to configure the instructions keys as required. To generate the DME file, you have to run the automatic payment program with this payment method. After the payments have been successfully posted, you can go to DME administration and with the help of dme manager download files on your PC. SAP has determined that the standard print programs for automatic payments will no longer be supported, and will be replaced by transfer structures created by a tool called the DME Engine. This tool enables the business to create DME output files without ABAP development, and can be attached to a print program and form for the creation of Payment Advices. Outside of the DME Engine (DMEE), the majority of the configuration takes place within the following IMG menu path: IMG Path: Financial Accounting --> Accounts Receivable and Accounts Payable --> Business Transactions --> Outgoing Payments --> Automatic Outgoing Payments --> Payment Media --> Make Settings for Payment Media Formats from Payment Medium Workbench 545

Config Assign Selection Variants IMG --> Financial Accounting --> Accounts Receivable and Accounts Payable --> Business Transactions --> Outgoing Payments --> Automatic Outgoing Payments --> Payment Media --> Make Settings for Payment Medium Formats from Payment Medium Workbench --> Create / Assign Selection Variants or transaction OBPM4.select your format that you are using Check in FBZP config that all is linked! Although this is bitty but you need to work through it! Start with FBZP, create all there than go to DMEE either to create your own form at or use the standard ones.. than go to the menu path above and work through from create to assign... Set the baseline date=Invoice date Through payment terms, you can set the baseline date=Invoice date. The payment term is entered in the Vendor Master Record and it will be defaulted in MIRO. If payment term in Purchase Order is different from the Vendor Master Data, it w ill have preference over the Vendor Master Data. FB50, FB60, No document number was display On the first day of business after the basis people apply an upgrade to a kernel , over the weekend, we lost visibility to the document numbers in the status bar after we posted transactions FB50 and FB60. An OSS message was created and the reply was that it was an issue with a kernel patch level. 546

They refer us to OSS note 510815, and kernel patch level 1121. MIRO No FI document after upgrading to 4.6x When we upgrade to 4.6x, users was not willing to access the FI document through Invoice display :MIR4 --> Follow on documents I agreed with them because it is really troublesome to go through such a long st eps in order to find out the FI document number. In 4.6x, SAP only display the Invoice document number after posting. In order to display both the Invoice and FI document number at the same time, yo u have to apply OSS notes 216935 and 310231. You need to changed the programs in order to get the message "Invoice Document no. & and FI Document no. & created." The following messages which were modified as per the OSS note to get the FI document number. Message no New text Old text 060 Document no. & created. Invoice Document no. & and FI Document no. & created 075 Document no. & Created (blocked for payment) Invoice Document no. & and FI Document no. & created (blocked for payment) 282 Document reversed with no. &: Please manually clear FI documents (No change done in the message text). But it will display FI document number after c hanges. 392 Invoice document & has been posted (Now this displays Invoice document number. After changes, it will display FI document number). 547

After these changes you will be able to see the FI document number and Invoice document number displayed in the message bar after executing the MIRO Transactio n. You will need authorizations and access key to do the modification. To avoid transfer posting of the same vendor invoice You can check "Flag for double invoices or credit memos" on Vendor master data. In FK02, Company code data --> Options Payment transactions. Tick Check double invoice. Different between posting and payment Posting occurs with many different types of documents. It indicates that all sid es of the FI entry are in balance. Posting actually writes the document to the G/L. Payment on the other hand is the actual issuing of a check. Payments can also be processed in accounts receivable. In that case, you are posting (updating your books to reflect) the receipt of a check from a customer and the deposit of said check in the bank. Accounts payable is processing the money your company owes to a vendor for goods and services received. Account Payable is a liability on the balance sheet . Accounts receivable is collecting the money that other companies/customers owe you. It is an asset on the balance sheet. SAP is integrated. In most instances, there isn't a "link." The transaction dire ctly updates the tables involved. There is a semi-severance between FI/Payment to all ow checks to be issued even if there's a minor imbalance in the FI side of the post ing. Asset depreciation and physical inventory are some examples that don t update FI (CO/FM) as soon as the document is saved. 548

Modules that appear in more than one place is caused by SAP trying to be flexibl e in where it places things on its menu, so that different users/companies find it easy to locate a given transaction within the confines of the module they work in. This has become more pronounced since the change to role based authorization management. That's why you can reach create a requisition from 4 different pathways, why Project Systems is in both Logistics and FI, and why Travel Management is in both HR and FI. In some organizations, travel authorization and tracking is an HR function, in s ome it is an FI function. Vendors not used within a specified period Subject: vendors not used within a specified period A while back I found a report which listed vendors not used within a specified period i.e. list all vendors with no movement over the past 6 months. I can't se em to locate this report/programmed? Subject: RE: vendors not used within a specified period Try report S_ALR_87010043 -Vendor Business. Within the report, under the Output Control section, select the indicator "Accounts with No Purchases the report for the time period which you wish to evaluate. this helps Setting Up Automatic Payment Program I am doing a project in my institute. We are facing a problem in running a automatic payment program. Suppose I have a balance of Rs 100000 in my bank acco unt and today I am running an Automatic payment run. Total payments of the run are R s 549 and run

150000. So when I run Automatic payment run it is not giving any error message. What to do with this problem. In my point of view we have to create validation. And link between bank account and payment method. If the balance is less than the automatic payment amount the run should be stopped. The Automatic Payment Program does not check the Balance of your Bank Account. (GL A/c. Bal.) What it does check is the min & max amounts that you have maintained in your customization. In FBZP Transaction (type in easy access screen), you have to maintain the confi g for your automatic payment runs. In Bank determination (in FBZP), you have to fill in the available amounts for e ach Bank. This is the maximum amount up to which payments will be generated by the A uto. Pay. Run. So if you want to ensure that on any single day the payment run does not pay mor e than bank balance, you have to update on a daily basis available balance to matc h with your bank balance. In SPRO you can find the customization for A P Run, but FBZP is the old transaction for the same thing. Plus it lets you do all the related customizatio n, in one place. As far as I know, there is no direct way of linking your GL account balance to t he A P Run Delink Cheque Payment from Payment Document 550

I want to delink cheque number 000100 from payment doc 4500021. I want to reverse the payment doc 4500021 and pass a new payment doc 4500022 and attach (Link) the cheque number 000100 to this new payment doc 4500022. Note the following functionality: Cheque Voiding (same as cheque cancellation as we call it) FCH3 - For unused Cheques i.e. cheques that are not yet assigned to Payment docs . FCH9 - For issued cheques i.e. cheques assigned to payment docs. The above will only void the cheque and the payment doc will stand as it is. Aft er voiding the cheque the related payment doc can be reassigned to a new cheque. If you reverse a Payment document itself (T.Code FB08) for a void reason if a cheque is already assigned. The done automatically if you reverse the payment doc and enter annot reverse a payment doc that has been assigned a cheuqes eason code. then the system will ask voiding of cheque will be a void reason code. You c unless you enter a void r

There is no other transaction available for Payment Cancellation - FCH8 The cheque that has been voided is blocked for further use. If you still want to use it you need to first delete the cheque information. T.Code FCHE. Also cheque related t.codes in this aspect. Related T.codes start with FCH* and can be found in the Area Menu Cheque Information. FI Questions about GR/IR 1. How do we post the FI transactions after doing MIGO. Does the Migo generate FI postings or do we manually do the posting. If we do it manually what is the T .Code to do it. 551

2. How do we post the FI transactions after doing MIRO? Does the Miro generate FI postings or do we manually do the posting. If we do it manually what is the T.Code to do it. 3. How do we reverse an Invoice? We go to miro and enter a credit memo. How do we post the reversal entry. In SAP, the moment you save the MIGO transaction, it automatically generates FI document. It will create following entry: Raw Material Stock A/c Dr To GR/IR Clearing A/c In MIGO transaction itself, you can post Excise by choosing Capture and Post Excise Invoice. The FI document will be as follows: RG23A Basic Excise Duty A/c Dr RG23A Education Cess A/c Dr To CENVAT Clearing A/c After doing MIGO, you execute MIRO. In this transaction also, SAP will generate FI document automatically. The entry will be as follows: GR/IR Clearing A/c Dr CENVAT Clearing A/c Dr VAT Setoff A/c Dr To AP-Vendor A/c Reversion of entry of material purchase can be in entered on rejection of materi al partially or wholly. In this case, you will have to raise a debit note on the vendor. But before raising debit note, you hav e to first ensure that the Invoice verification of the material (to be rejected) is complet e at the time of purchase. Purchase documents cannot be reversed directly like pure financial document entr y. To reverse the material document, following procedure should be followed. 552

1) Create Return Delivery (MIGO) 2) Reverse the Excise Duty Posted (J1IS) 3) Raise the debit Note. (MIRO) Update Trading Partner Field for Posted Documents In FBL5N/FBL1N, I have checked the related documents and found that one of the line items is having 'Trading Partner' field as BLANK. So I need to enter the Tr ading Partner in the document header. Here I have noticed that the Trading partner fie ld is DISABLED and hence I am unable to enter the values and proceed further. I think if I can fill the trading partner field with the required value the docu ments can be cleared. How can I make the Trading Partner field active. In the document type setting KA (used here) the 'Enter Trading Partner' flag is ON. Also I have checked the Fiel d Status settings for the Posting Key also for Trading Partner. Solution: On the first hand it is not possible to update the trading partner field for pos ted documents, as per SAP Standard. There are two alternatives to this: Alternative 1: REVERSE AND DOCUMENTS CAUSING THE PROBLEM AND RECREATE THEM AFREASH 1. Find out if there are any clearing documents within the main document in question which is not getting cleared due the trading partner field. 2. Goto FBRA: Reset and reverse the clearing documents if any as found in step 1 . 3. Goto F-02 give the main document number; then goto "Document>Reverse" menu or press CTRL+SHIFT+F12 to reverse the document. 4. Goto F-02: Recreate the main document using "Post with reference" function of 553

document header which gets automatically populated (with correct Trading Partner field ) as per setting defined in the customer/vendor master data once the document is s aved. 5. Goto F-44/F-32 and then try clearing the vendor/customer. 6. Don t forget the post the clearing documents which were reversed in Step 2. Alternative 2: This shall be taken as the worst case which shall not be recommended as normal practice. To develop an ABAP which shall update the trading partner field VBUND in Table BSEG, BSIK, BSID and then try clearing the documents. What is Trading Partners? In Business Terms Trading partner is your business partner within Group with whom you are doing business. In order to identify Inter Company transactions tra ding partner field is used. You need to define all the Group Companies as company in SAP and all the defined Companies will be available for selection in trading partner field. Trading partner can be defaulted in GL, Customer or Vendor Master. If you need y ou can populate trading partner at Document level too by doing settings in Document Type Master in T Code OBA7. Trading partner is normally used to control (payment/transaction) vendor/custome r business with the group. Something like group/inter group business. You have to go to master record. For eg, in customer master, go to CONTROL DATA tab so see Account Control, in which you have provide trading partner number/reference. . Controlling Simple Overview of Product Costing SAP Product Costing deals with Plan Costing + Actual Costing of Finish products or Services. 554

CO comprises Product Costing + cost accounting integrated with FI. It uses Integrated Cost Accounting. Product costing also has 2 phases depending on the Mfg Scenarios. If you are a normal mfg comp, making goods to stock & sale, you have to first do planning of the costs of products initially as a STD COST of a product. This is used in many pha ses in SAP CO accounting. In simple terms, you cost a product by different methods depe nding on different LIFE CYCLE phases of product. These are Development of new product. Growth stage by modifying it. Mature stage (mass prod). Decline Retirement of th at product from Mfg+Mktng) The whole CO process starts with these PLANNED costs of products & ends with totaling the STD Costs for Actual Production. This is a simple Std cost Accounting system, in which the end result is calculat ing Variance bet Planned & Actual & analyzing those for further corrective actions. Product costing is well integrated to FI, but only where overhead cost accountin g is used. Otherwise normally it used only for settlement. All these actual costs of Prod are finally settled/offset to FI or Profitability segments. SAP CO is a very vast & complicated module of all. It needs deep understanding of the subject. This gives you an overview glimpse of SAP CO. Difference between Cost Centers and Internal Orders Would any one please tell me that 1. What is the basic difference between Cost Centers and Internal orders? 2. I understand that their functionality is same like assessments, distribution etc. then why there are divided into Cost Centers and Internal orders? 3. How the data flows from Cost Centers and Internal Orders? i.e. is it first in to Internal orders then to Cost Centers or Vice versa? or else the data is maintained indepe ndently? 4. Does settlement means running the Assessment cycle and distributing the costs to various cost centers from an internal order? 555

5. How you determine the cost of an Order or cost for an order? I.e. how a Cost in Order is determined? A cost center as you will know is for fixed reporting for a long time span as pa rt of your company structure (cost center usually = department or work center). An internal order is used to accumulate cost for a specific project or task for a specific time period. An internal order is therefore used for a short period wit h a specific deadline. Your internal order will usually settle to cost centers (and not visa versa) acc ording to the settlement rule in the order setup. An internal order can therefore be used to group all the expenses incurred to pl an and hold a conference over a 3 month period. The order can be settled on a month ly basis to cost centers. When the conference is finished the order can be settled finally. The cost of th e conference will then be spread over 2 or more cost centers, but can be viewed in total on the internal order when needed. It is important to understand the difference between a settlement and an assessm ent cycle. An assessment cycle distributes costs from one cost center to various oth er cost centers. You cannot assess from a cost center to an internal order or visa versa . Assessment cycles are only between cost centers. Settlements are used for orders. In the setup of each order is a "settlement rul e". In this settlement rule you tell the system to which cost centers the cost in the o rder must be settled. Typically, you will execute the following procedure at month-ends: 1. Settle all orders -this will settle all costs on orders to cost centers. 2. Run assessment cycles -Now that you have al costs against cost centers from y our orders, you can start distributing costs between cost centers with assessments. 556

Costs are posted to an order. When you process a purchase order you post to the internal order and not to a cost center. The same applies to journals in FI. You will post the costs to the order and not to a cost center. You will then settle the order on monthends to post to the relevant cost centers. It is very important to settle these orders otherwise FI and CO will not balance on your system. Internal orders can also be used as "statistical" orders. This is also specified in the setup of the order. You do not have to settle statistical orders. When posting c osts, you will post to the cost center and the order simultaneously. Both have to be speci fied when posting journals or purchase orders against statistical orders. Populating Transaction Type during Order Settlement You have an internal order that you want to settle to a balance sheet account. T his accounts field status makes the transaction type (BSEG-BEWAR) required. During settlement you receive error message F5 808 stating that this field is status in itial but the field is required. This field is not available to you in the settlement rule def inition. Is it possible that this field is suppressed? You could not locate a means to display or require it if so. You attempted to resolve this using a substitution that would popluate the transaction type field. However, during execution you did not hit the breakpoint you put into the user exit. How to overcome this issue? You can change the requirement of the field in the "Field Status" of the account (Financial Accounting --> General Ledger Accounting --> Business Transaction --> G/L Account Posting --> Carry Out and Check Documents Settings --> Maintain Field St atus Variants) or In transaction OB41 where you define posting keys and its "Field status". Both "Field Status" are maybe different, but if in one of them the field is like "req uired entry" you have to change it. But if you are posting a fixed asset account, you will ne ed this field completed because it defines the movement you are making. 557

What is Production Order Settlement? Settlement is nothing but offsetting the costs to the FI portion. CO objects car ry costs, which needs to be re-assigned to the G/L accounts where it comes from. CO never generates any data; it only tracks the same onto some objects which are analyzed for definite purpose of tracking the resources which are debits in FI a s costs in G/L). In simple words, the flow is like following 1. Direct Costs are incurred (like material consumption) in form of issues to pr od orders. These are captured in G/L. Whenever you issue, consumption account is de bited. But are also debited to prod order as Consumption...Dr Inventory.......Cr 2. Indirect costs are incurred in form of debits to Cost centers in G/Ls. These are actually to be allocated & absorbed in Products via Prod Orders. So it is alloca ted to prod orders via diff media like costing sheet or Indirect activity allocations. Here again Prod order is debited with some amount. When the costs are incurred these should be transferred further when the order i s closed or delivered to stock. So whenever you deliver the order, the following e ntry is generated Inventory....Dr Cost of Prod /Mfg Variance.....Cr If your Fin Goods' predetermined cost are same as that of actual costs incurred, there will no price difference account affected. But when your plan cost (target cost) & actual costs are different, the difference is OFFSET or SETTELLED to price diff accounts as558

Cost of Prod / Mfg Var....Dr Price diff acc..........Cr Note that Price diff account is not created as COST ELEMENT. If actual cost is less than target cost, entry would be reverse. How does one Deactivate a Cost Center How does one deactivate a Cost Center? I can find a t.code to activate an Inactive one but how do I deactivate a CC. Or is it so simple I cannot see it... Go to KS02-Change Cost Center. Go to the Control Tab. Tick on the checkbox for desired transaction activity you want to lock. Any postings made against the cos t center under locked activity/ies will not be allowed Thank you, I knew I could block the postings but I want to somehow make the Cost Center Look Inactive. To explain: In transaction OKEON (Change Standard Hierarchy) I have Green Dots for Active CC 's. The legend (attached) says a Red Dot is for Inactive CC's. How do you do that? Hi Marios, if you want to change the status to inactive, the only option as far as my knowledge is concerned is to change the validity period. When you double click t he cost centre, details of cost centre will be displayed at the bottom by T code OKEON a nd you 559

will find the status of cost centre there, just right of that you will find butt on to change the validity period, change the period to some future date then it turns to inac tive status. I had changed the Validity Period before but I set it to start right where the p revious time horizon ended so looking in the future this was always active. Requires an Assignment to a CO Object The first time Account 820290 was only created in FI as a primary expense. After that this account was created in CO too as a secondary expense and any posting w ill appear an error: Account 820290 requires an assignment to a CO object Question: How to correct this account back to FI only and not to appear in co? Note: Account 820290 requires an assignment to a CO object Message no. KI 235 Diagnosis You have not defined a CO account assignment for an account that is relevant to cost accounting. System Response Account 820290 is defined as a cost element. This means that you must always specify a CO account assignment. Procedure Enter one of the following CO account assignments Order Cost center / cost center/ activity type Sales order item (for a project or cost relevant) Project / WBS element Cost object (Process manufacturing) Network/ Network activities Business process Profitability segment Real estate object 560

The posting row affected is 000, account 820290. First, if G/L account was created in FI, you can only create primary cost elemen t in CO. Secondary cost element can only be created if no account exists in FI. Second, if you created the primary or secondary cost element in CO, you have to assign CO account assignment. You can delete cost element in CO (KO04) if dependent objects found. Third, when you create cost element in CO, documents would be also created in Cost center accounting and Profit center accounting when posing in FI. If no cost element exists in CO, no related documents would be created in CCA and PCA. Difference Between Primary and Secondary Cost Element Explain the difference between primary and secondary cost element? With an example. Primary cost elements are like material costs, personnel costs, energy costs... where a corresponding GL account exists in FI to allow costs to flow... Secondary cost elements are like production costs, material overheads, productio n overheads; they can be created and administered in only CO. These are used in in ternal cost allocation, overhead calculation, settlement transactions; it does not flow to FI... General -Cost Element Basically, cost element are carriers of costs. 561

Primary Cost Element When cost element carriers cost between FI and CO they are called Primary, the link is established GL A/c = Cost element(Primary). A question may arise as to w hether all GL accounts are cost element, it again depends upon the business requirement , where COPA is active then revenue account (GL) are also cost elements, where COPA is n ot active then revenue account (GL) should not be made as an cost element. Example.... Again cost of goods sold particularly in VAX (make to stock) is not an cost elem ent, where the same COGS in VAY (make to order) is a cost element. Price Difference account should not be made as cost element. Entry while booking expenses Travel Expenses A/c -with Cost Centre Dr. Rs.YY (will be a GL A/c and cost element) -entries flows to CO thru FI To Cash A/c Cr. Rs.YY Secondary Cost Element When cost element carries cost with in CO, then they are called secondary cost e lement. Example.... -Take Product Costing on manufacture of the goods the cost of the above product (production order) is arrived at accumulating material cost + operational cost + overheads (%), additive cost if any. The cost of operation is accumulated in cost centre be it production / productio n service / service cost centers, while booking FI entries. Those operational costs have to be allocated to production order based on operational activities carried on and its cost involved in it. Those operation a ctivities in CO are termed as activity types and have to link the same in KP26 with rates and cost centre (i.e. sender cost centre and receiver production order). 562

In order to find the production order cost, the allocation of cost from sender c ost centre to production order for the operational activities carried on and its cos t associated with it, have to be loaded, hence in CO the cost centre allocate that portion of operational cost to production order, and this cost is carried by a cost element (since ther e are no FI involvement and entries are flowing within CO by crediting sender cost centre an d debiting receiver production order a cost element has to be created.... say "Ope rational Cost - Activity" the entry will be Operational Cost -Activity (Production Order) Dr Rs.XX To Operational Cost -Activity (Cost Centre) Cr Rs.XX the entries are with in CO. And the cost element created is secondary since it d oes not have a link with GL Account in FI correspondingly. In CO the production order and cost centre are co object including but not limit ed to. Requires an Assignment to a CO Object The first time Account 820290 was only created in FI as a primary expense. After that this account was created in CO too as a secondary expense and any posting w ill appear an error: Account 820290 requires an assignment to a CO object Question : How to correct this account back to FI only and not to appear in co? Note : Account 820290 requires an assignment to a CO object Message no. KI 235 Diagnosis You have not defined a CO account assignment for an account that is relevant to cost accounting. System Response Account 820290 is defined as a cost element. This means that you must always specify a CO account assignment. 563

Procedure Enter one of the following CO account assignments Order Cost center / cost center/ activity type Sales order item (for a project or cost relevant) Project / WBS element Cost object (Process manufacturing) Network/ Network activities Business process Profitability segment Real estate object The posting row affected is 000, account 820290. First, if G/L account was created in FI, you can only create primary cost elemen t in CO. Secondary cost element can only be created if no account exists in FI. Second, if you created the primary or secondary cost element in CO, you have to assign CO account assignment. You can delete cost element in CO (KO04) if dependent objects found. Third, when you create cost element in CO, documents would be also created in Cost center accounting and Profit center accounting when posing in FI. If no cost element exists in CO, no related documents would be created in CCA and PCA. Data Entry Entering Invoice Receipts for PO 564

The Invoice Verification component is part of the Materials Management (MM) system. It provides the link between the MM component and the Financial Accounti ng, Controlling, and Asset Accounting components. Invoice Verification in Materials Management serves the following purposes: -It completes the materials procurement process -which starts with the purchase requisition, continues with purchasing and goods receipt and ends with the invoice receipt -It allows invoices that do not originate in materials procurement (for example, services, expenses, course costs, etc.) to be processed - It allows credit memos to be processed, either as invoice cancellations or dis counts Invoice Verification does not handle the payment or the analysis of invoices. Th e information required for these processes is passed on to other departments. Invoice Verification tasks include: -Entering invoices and credit memos that have been received -Checking the accuracy of invoices with respect to contents, prices, and arithme tic -Executing the account postings resulting from an invoice -Updating certain data in the SAP system, for example, open items and material p rices -Checking invoices that were blocked because they varied too greatly from the pu rchase order An example on how to enter an Invoice Receipts :Transaction code MRHR - MM Invoice Verification and Material Valuation First Screen Document date: Date of PO Company code : 565

Document type: There are two standard document types in the standard system: RE -The invoice RN - The invoice is posted net is posted gross Posting date : Date of open period Currency : Purchase Order : PO Number Second Screen Posting Amount : Enter the gross invoice amount Tax code : Enter and then click Simulate button Click Adjustment on/off button Click Edit --> New item --> G/L Account a) Enter the G/L Account Number and click whether Debit or Credit b) Enter the Amount and Cost Center Repeat Step a) and b) if you have additional G/L Account Number There must be no Variance and Balance must always be ZERO before you can save the entries. Taxes Difference between Withholding Taxes and Extended Taxes What is the difference between Withholding Taxes and Extended Withholding Taxes? Please read this for the same. I have mentioned prominent difference between the two. 566

Withholding Tax Classic Withholding Tax (All release) Extended Withholding Tax (from release 4) Difference between the two S.No Individual Function Classic Extended 1 Withholding Tax on Outgoing payment Yes Yes 2 TDS on Incoming Yes 3 TDS at the time of Yes 4 TDS on partial payment Yes 5 No. of withholding tax from each document max 1 Several 6 TDS basis -Net mount Yes Yes -Gross amount Yes Yes -Tax amount x Yes 7 Rounding Rule Yes 8 Cash discount consideration Yes 9 Accumulation 10 Minimum/Maximum amt and exemption Yes 11 Certification cumbering Yes 12 Calculation Formula Yes Yes Withholding tax is calculated and posted to the appropriate withholding tax accounts at different stages, depending on the legal requirements in each countr y. As a rule, withholding tax is posted at the same time that the payment is posted, in other words the outgoing payment (Accounts Payable) or incoming payment (Accounts Receivable ), is reduced by the withholding tax amount. 567

In certain countries, such as Brazil, the Philippines, and Spain, withholding ta x can or must be posted when the invoice is posted. This means that the amount receiva ble or payable is reduced by the withholding tax amount. Extended withholding tax supports both concepts. The key concept in extended withholding tax is the distinction between withholdi ng tax type and withholding tax code. While withholding tax types represent basic calculation rules, specific features of these rules -in particular the percentag e rate are represented by the withholding tax code. You can define any number of withholdin g tax codes for a given withholding tax type. If a particular transaction requires more than one kind of withholding tax, this is covered in the SAP System by defining more than one withholding tax type. When entering a line item, you can enter withholding tax data for each of these withholding tax types. How to Configure Withholding Tax? Steps for extended withholding tax: 1. Check withholding tax countries 2. Define Ex. Withholding tax types for invoice postings 3. Define Ex. Withholding tax codes 4. Formula for Ex. Withholding tax calculation 5. Assign Ex. Withholding tax types to Company code 6. Activate Ex. Withholding tax 8. Create a G/L a/C for Ex. Withholding tax 9. Define A/C for Ex. Withholding tax (DBWW) 10. Make changes in Vendor master (XK02) 11. Maintain Company Code Settings: 568

Path: IMG --> Logistic --> General --> Taxes on goods movement --> India --> Mai ntain company code settings 12. Activate country version for specific fiscal year position Path: IMG --> FA --> --> FAGS --> Taxes on sales purchases --> Basic Setting --> India --> Activate country specific for fiscal year position Change in Tax The transaction code to change your tax rate is FTXP. It is reference to your tax codes. Tax rates are always updated with reference to FROM DATE. You need not specified the To Date as the current From date becomes the To Date for the earlier rate. What is Central Value-added Tax and how it is configured? What is CENVAT (Central Value-added Tax) and how it is configured? Anil Before I am going to explain what cenvat is, you have to under stand the Indian tax Central Excise Duty (BED). It is called as basic excise duty. Every manufacturer is liable to pay the excise duty in various kinds namely Basic Excise Duty, Special Excise Duty, Additional Excise Duty etc., Just think over a product which is reached to a end user, how many manufacturing activities are done. So to reduce the tax burden of the end user, the Govt. of I ndia introduce the MODVAT scheme which is now called CENVAT scheme. Based on this, if any manufacturer purchased a material, which is duty paid, and if it is used for his further manufacturing activity, he can avail this as credit i n his book based on the Central Excise Invoice. At the time of selling his manufactured goo ds, he is 569

liable to pay the excise duty. He can adjust the credit which he has taken into his book and pay the rest. For example: CENVAT availed at the time purchased various goods Rs.20,000 (Excise duty alone) CENVAT payable for his product at the time sales Rs.25,000 He will pay only Rs.5000 through cash deposit in PLA. This customizing is in SAP CIN Module. If you are having the CIN CD, go through. Good Explanation. In addition to this. The CENVAT means, Tax on Value Addition on the goods manufactured according to Central Excise & Customs Act Definition. Here the value addition means the Additional Services/Activities etc . which converts the Input in to Output, and the output is newly recognized as per the a ct as Excisable goods. Like this the discussion is goes on for definition. In 4.7 SAP version, there is no CIN version separately, it is available with Sta ndard SAP it self. Profit Accounting CO-PA Transfer of Incoming Sales Orders In IMG, I assigned 1. Value fields 2. Quantity fields and activated transfer of incoming sales orders for "CO-PA transfer of Incoming Sales Orders". In CO-PA information system, I defined and executed a report (record ty pe A, actual data). The actual line item showed revenue amount 36,000. But when I dril led down to the value fields. The system showed revenue = 0. Do I miss something in Configuration? 570

P.S As we are not implementing PP/PC, I do not maintain "valuation using product cost estimates" in CO-PA configuration. Subject: Re: CO-PA Transfer of Incoming Sales Orders As the data is appearing in the PA tables but not on yr report. One last thing t hat you can check is the whether the report is looking at current data or a 'summari zation level'. If you are only looking at the data fm summarization levels, then you wi ll need to refresh the data in the summarization levels by running transaction KEDU. Otherw ise any new delta items will not appear in yr report. Check this in Report change / extras / performance (v4.0a) or summarization in V 3. Subject: Re: CO-PA Transfer of Incoming Sales Orders Is your operating concern costing based or account based? I can't think of anything else. Just to make sure let s go step by step: 1. there are transactions in the system. 2. The report is created as follows: characteristic = customer Key figure = revenue, COGS, order qty variables = period from = xx.199x period to = xx.199x Plan/act.ind. = 0 version = not applicable for actual record type = A 3. Value and quantity fields were assigned in IMG under ACTUAL POSTING ---> SD INTERFACE. 571

If all the above is true and it still doesn't work, you should kick the computer in the b...Izi Subject: Re: CO-PA Transfer of Incoming Sales Orders You mean, on your report , it also does not work with record type "A"? On my report, no matter with record type "A" or "F", it does not work. For you informa tion, I created a new report on IDEA (SAP demo system) with the same settings, it works with record type "A" and "F". So it might not cause by the record type. Subject: Re: CO-PA Transfer of Incoming Sales Orders The problem lies in the way you created the report. It is obvious that the syste m works. You did pick up the revenue. Did you create a basic report or a form report? If the problem persists, send me a detailed description of each line and each column and I'll try to find the solution. Error Message FI Document: List of Update Terminations To analyze the FI update error posting, make use of report RFVBER00, FI Document: list of update termination. Execute the report with transaction code SA38 or SE38. Fixed Asset Posting to Cost Center and Internal Order If you have added the field Internal order in the Asset Master as a statistical order and you want your depreciation posted not only to the cost center but also to this order. 572

In transaction OAYR in the IMG you define how depreciation posts to the depreciation posting rules -there is a CO assignment box where you have to tick both cost centers and internal orders. Process Fixed Asset Depreciation Every asset transaction immediately causes a change of the forecasted depreciati on. However, it does not immediately cause an update of the depreciation and value adjustment accounts for the balance sheet and profit and loss statements. The pl anned depreciation is posted to the general ledger when you run the periodic depreciat ion posting run. This posting run uses a batch input session to post the planned dep reciation for each posting level for each individual asset as a lump sum amount. The calculation and scheduling of depreciation, interest and revaluation are automatically controlled by keys in the system, or you can control them manually using a special posting transaction. In both cases, planned depreciation from Asset Acco unting must be periodically posted to the corresponding asset and expense accounts of t he general ledger. You carry out this posting using a batch input session. In addit ion to the various depreciation types, interest and revaluation, this batch input session a lso posts the allocation and writing off of special reserves. When the system posts depreciation, it creates collective documents. It does not create separate documents for each asset. Depreciation Posting Run is done via transaction code 'AFAB'. The program creates batch input sessions for posting depreciation and interest t o the G/L accounts in Financial Accounting and/or to Controlling. Fields Description: Company code: Your Company Code 573

Fiscal Year : Your fiscal year Posting period: Your depreciation period Reason for posting run (choose one) Planned posting run: X (default) List assets: (tick if you want to see the detail) Test run\: (tick if you run in test mode else untick for production run) Main asset number: (you can specify certain asset number if you click repeat run or test run) Note: Click the execute button if this is a test run. Click the menu bar --> Program --> Execute in background if this is a production run. You should get this message: Background job was scheduled for program RABUCH00 and print out the output. Release and Process the Batch Input Session in transaction code 'SM35'. Process Session RABUCH00 X -Display errors only Additional functions X - Dynpro standard size Click the Process button If there is error, the system will pop up the error message. Correct the error and recreate the session in transaction 'AFBD'. Fields Description: 574

Company code: Enter your company code Fiscal year: Enter your fiscal year Posting period: Enter your posting period List assets: (tick if you want to see the detail) Test run: (tick if you run in test mode else untick for production run) Note: Click the execute button if this is a test run. Click the menu bar --> Program --> Execute in background if this is a production run. You should get this message: Background job was scheduled for program RABUCH00 and print out the output. Year-end Closing The year-end closing enable the company to produced the final balance sheet and profit and loss statement for its annual report, which has to be created to meet the particular legal obligations in each country. Once the fiscal year is closed, you can no longer post or change values within A sset Accounting (for example, by recalculating depreciation). The fiscal year that is closed is always the year following the last closed fiscal year. You cannot close the curr ent fiscal year. AJAB - Year-End Closing Asset Accounting Company code : Your Company code Asset classed asset u. const. : Optional For fiscal year: Last closed fiscal year 575

Uncheck 'Test run' if this is a production run At menu bar, click Program --> Execute in background. Reverse Year-end closing If you closed a fiscal year too soon, and still need to make corrections, you ca n reset the last closed fiscal year in Customizing for : Asset Accounting (Periodic processing --> Year-end closing --> Reverse). Using this function, you can re-open the last closed fiscal year, either for sel ected depreciation areas in a company code, or for all depreciation areas in a company code. You do this by changing the field for the last closed fiscal year. Be careful if you re-open a fiscal year only for certain depreciation areas, and you need to make adjustment postings only in these areas. You cannot use the standar d transaction types for these postings, since the standard transaction types post to all depreciation areas. Instead, you have to define your own transaction types in Cu stomizing for Asset Accounting (Transactions), limiting them to the required depreciation areas. OAAQ - Reverse year-end closing for depreciation area At the desired company code, change the fiscal year in 'Closed fiscal year' colu mn. Save entries and create a new request. Change Asset fiscal year AJRW - Asset fiscal year change Company code: Your Company code New fiscal year: Last closed fiscal year 576

Uncheck 'Test run' if this is a production run At menu bar, click Program --> Execute in background. Post Capitalization (asset haven't been post in closed fiscal year) If you realized that there are some fixed assets that haven't been post in a clo sed fiscal year, Do the following steps:1. Reverse fiscal year closed by following the 'Reverse Year-end Closing' procedure. 2. Open the accounting fiscal year via transaction 'OB52'. 3. Post the fixed asset acquisitions in the re-open fiscal year. 4. Repeat depreciation run for the last period of that closed fiscal year. 5. Repeat depreciation run for the last period depreciation run of the current f iscal year. 6. Closed fiscal year by following the 'Year-end closing' procedure. 7. Closed the accounting fiscal year via transaction 'OB52'. Mass change for assets Subject: Mass change for assets I am experiencing problems in OA02, Asset Mass Change. I am using 4.6C. What happened was that I created the Substitution, and then created the Step, and I then SAVED. I am not sure if I need to create a RULE or not. have already defined in a STEP, (using Formula Builder) that most assets belonging to a certain asset class, 9011 with a current Cost centre, 577

Z01, are to be assigned to another Cost Centre Z02, within the same Co. Code. I then saved the Substitution, although I noticed that there was a "?" Icon next to the RULES folder. I am well aware that for Time Dependent Data, we would need to specify a "Valid From" date. (ADATU, in Table ANLZ) But, do we need to specify a "Valid To" date as well? My data is like this..... PREREQUISITES: Asset Class =3D '9011' SUBSTITUTION: Valid From is substituted by Constant '19.08.2001' Cost Centre is substituted by Constant 'ZB02' If I need to create a Rule, What would I need to enter? I then created a Work List, and assigned the Substitution to it. After this, I generated the Work list in Background using AR31. Everything seems ok, but when I check the Assets, I still see the old Cost Centre, NOT the New Cost Centre. Subject: RE: Mass change for assets Rules are not required. You get a? Because you probably started to create one and did not finish. For a Cost centre mass change, if you want to have it time dependent, you must specify 'valid from' and 'valid to' in the substitution rule. In config you determine if you want to use the time dependency or not (default is: Yes 578

Asset master data upload Any one could help me, pls? I am new to Asset accounting while I have a potentia l job for mass upload of master data using transaction AS02. Focus is to convert t he asset super number from an old reference to a new reference (to be determined by clien t), plus some other field modifications included in the request. I would be using BAPI_FIXEDASSET_CHANGE for instance. What table/s I shall look into to explore the system requirements for this? To make a mass change, you have two options: 1. If the change of the field can be put into an algorithm (e.g., enter XYZ as a super number for all assets in class 1234), you can use a mass change rule. You first define the mass change rule in the same way as you would define an asset substitution (IF something, THEN something else), then you go into the mass change transaction, s elect the right assets, the proper change rule ... and hit Execute. 2. Very often, it is easier to prepare the data in Excel and use transaction AS0 2 for the upload. Here, I can recommend transaction LSMW -you simulate (and record) th e AS02 transaction on one fixed asset master, then follow all the steps proposed b y the system (define fixed values, variables, etc.) and finally upload the Excel (.csv ). System will automatically generate a batch input for all assets. It may take some time for you if you do it for the first time, but it is the best way if you would otherwise need to define complex algorithms. So -use option 1 if you have a simple algorithm for many assets, and option 2 if "each case is different" or if you feel more comfortable in Excel than ABAP. Opt ion 2 is simple, but of course takes some time to generate the upload and then run the ba tch sessions (while option 1 changes everything instantly in a matter of seconds). I ve read you post re mass changes of the fixed assets and also interesting in the transaction code for the mass changes. 579

Also I did not understand for LSMW how to simulate (record) AS02 transaction, could you pls describe clearer how to do it? Or better send the CSV file as an e xample Here are the details: I. To use mass change: 1. First, define a mass change rule in transaction OA02 (Accounting -Financial accounting -Fixed assets -Environment -Mass change rule). For each company code, you can define one rule (or a sequence of them). However, all of them will alway s be executed at the same time. Therefore, if you need to define different rules for different assets, you will have to do this repeatedly. Technically, this is done in the sa me way as AA substititution. 2. Once the rule is defined, you need to select assets for mass change. Go to transaction AR01 (Accounting -Financial accounting -Fixed assets -Environment Wo rk list -Generate). Enter selection criteria like on any standard AA report, and ru n Execute. I cannot simulate this now on my system (we do not have AA), but it sho uld ask what you want to do (mass change, mass retirement, etc.) and ask for a name of t he work list (write anything -e.g., Super number change). The system will show you a lis t of selected assets in a report format. Check it and make sure that it is correct. Y ou may add or remove single assets from this (now cannot tell you how, but it is possible). If you are happy with the list, save it. 3. The last step is execution of the change. Go to transaction AR31 (same path a s above), execute the report and if you are happy with the list (same as in step 2 ), press Save. System will show you a log of change (what went through, which errors occu rred). You are done. II. LSMW LSMW is a transaction, which will let you mass upload almost any other transacti on (FB01, FD01, AS91, etc.). You do it in the following way: 1. Enter into transaction LSMW (no menu path), possibly in a development / test system 580

2. First, define a project, subproject and object (relatively formal task). 3. On the horizontal menu, go to Goto --> Recordings. Click on "Create recording ". 4. Enter the name and description of recording (freely definable). 5. I cannot simulate this now in my system, but SAP will ask you about transacti on code (AS02) and will take you into the AS02 transaction. In this step, do the change manually. Make sure you "touch" (change / write something) in all fields which you want to update. 6. Once you are done, save the recording and return on the start page of LSMW. C lick "Execute". 7. You will see a list of tasks. Do them one by one. They should be relatively s imple (and I cannot help you with them). Important is step 3 (maintain source fields) -here you define the columns of your excel (CSV) file in the particular order. In step 5 ( field mapping and conversion rule), you assign file columns to SAP fields (note that y ou will see only those fields which you "touched" during recording). You need to go thro ugh all the steps. In the end, you get (and run) a batch session. 8. If you did this in a development system, transport the LSMW object (menu Extr as Export project, Extras -Import project). You have to do it via file, not via standard transports of configuration (it is perhaps more simple). I cannot simulate it now (no AA module around), so I hope it will work. Let me know if it does not. Make sure you test it first in development or quality syste m! And let us know your feedback! 1. There is "company" field in the Company Code global settings. The R/3 help says that it is being used for consolidation. We can use Group Chart of account to do the same. What is the significance of this field? A). Company is an organizational unit which is generally used in the legal consolidation to roll up financial statements of several company codes. A compan y can include one or more company codes. If we are going for Consolidation, we need to enter the 6 character alphanumeric company identifier that relates to this company cod e. Company Codes within a Company must use the same chart of accounts and fiscal ye ar. 581

And for consolidation purpose we use Group COA wherein we link the Operating COA thru entering the GL account no. of the Group COA in the GL Account of the Opera ting COA. 2. When we copy the COA, only one Fin Stat Version is being copied. A COA can have many Fin Stat Versions. Why copying of COA allows only one Fin St Ver? A). A financial statement version corresponds to the chart of accounts and where in Individual (operational) accounts are assigned to the corresponding FS item on t he lowest level of this version. But as for the rollup of Accounts is not possible in all the FSV which can be copied, n rather can update manually n create multiple FSVs if nece ssary depending on the Financial Statements which are necessary for the Organization. 3. What are the information that are not copied to new company code when we copy company code? 3A). All the Organizational units (Global Data) for a company code will b copied to new company code upon using the copy function except for the transactional data. 4. Whether one group chart of account can be assigned to 2 Operational charts. F or Eg. INTA and INTB is being used by group of company as OCA. Whether GCA GRP can be assigned to INTA and INTB? 4A). Yes, Group COA can be assigned i.e., the GL A/c.No. is linked to the GL Accounts of the both Operating COA . That means Group COA consists of unique set of Accounts which can be linked to Op.COA 1 and Op.COA 2. SAP FI/CO Tips by: Ans: Q.No.1. In the SAP system, consolidation functions in financial accounting are based on companies. A company can comprise one or more company codes. For example: Company A have 4 company codes which is existing in different state and / or country. When Company A wants to consolidated the accounts, it will give the com mon list of accounts which in turn called group chart of accounts. Group chart of ac count is used to define/ list the GL account uniformly for all company codes. 582

Ans: Q.No.2. In SAP R/3 system, will allow only one financial statement version for single COA which you need to assign the same while copying the COA. T.code OBY7 Ans: Q.No.3. When you want to create FYV, PPV, COA etc for new company code which is as same as existing company code, then you can copy all the information from the source company code to the target company else whatever is required as per t he new company code requirement you can only copy the same, rest you can create as per the requirement. for example Fiscal year for new company code may be shortened fisca l year which is differ from the existing company code. In this case, fiscal year for ne w company code you have to create and assign it to company code. Ans: Q.No.4. Operational chart of accounts is something differ from the Group ch art of accounts but Group chart of account can be assigned to Operating chart of accoun t 1 and 2 through GL account no. Operating chart of accounts: The operating chart of accounts contains the GL accounts that you use for posting in your company code during daily activities. Financial accounting and controlling both use this chart of accounts. You have to assign a n operating chart of account to a company code. Group chart of accounts: The group chart of accounts contains the GL accounts th at are used by the entire corporate group. This allows the company to provide repor ts for the entire corporate group. How do I know which target cost version we are using? To find out which version is used for your Target Cost, try this menu path IMG > Controlling --> Product Cost Controlling --> Cost Object Controlling --> Product Cost by Order --> Period-end Closing --> Variance Calculation --> Define Target Cost Versions (tcode OKV6). How do you change the "Input tax code -Assets without input tax" value for a com pany 583

in Asset Accounting? Technically, how do you change field MWSKZVA field in table T093C? TIA. You can use transaction 'OBCL'. Via customizing: Asset accounting --> Integration with general ledger --> Assign input tax indicator for non-taxable acquisitions Require GR & IV report Is there any report on GR pending for IV? You could try executing program RFWERE00, without postings. This is the same program which is used for period end closing-regrouping of GR/I R...but for only a report do not create postings. (Or) May be transaction MB5S can help you out. Retained Profit Account After you run the GL balance carry forward, you only manage to know the balance carry forward for the retained profit account but you don't how much is actually post to the particular account. You have try almost all of the standard report but still can't find any report that can show you the figure. The balance carried forward is only a 'calculated' figure and not a 'posted' fig ure. The break-up of the retained earnings figure is available when you run the balan ce carried forward report. You can also derive the balance by selecting only the P&L Accounts for the relev ant period. The net balance of these accounts should equal the retained earnings acc ount. 584

ACH payment configuration Based on 4.0B. Is it possible to configure the system for ACH payments or do we need to upgrade? You can use RFFOUS_T to produce an ACH file. You may have to use user exits to write header and trailer records. Please read documentation on this program a nd it is self-explanatory. Locking of Planning Data in Profit Center Accounting How to lock planning data in profit center accounting. In 4.6 b the transaction is S_ALR_87004395 -Maintain Versions you can lock versions for each fiscal year Changes in vendor master Is there a report which shows changes in vendor master data? Not only for one like MK04 or XK04 but for a range like all changes in vendors p er code. (Should be similar to customer master transaction OV51) You can use report "RFKABL00". In the accounts payable reporting menu this program can be found via: Accounts payable --> Adequacy and documentation --> Master data --> Display of vendor changes (Depending on your SAP version of course) 585

Bank Statement Upload How to use the program RFEBKATX? This creates two files STATE.TXT and ITEM.TXT. How are these files imported into SAP? Try using program RFEBKA00 to upload the two files. -one is the header file containing the House bank & account information along with the date and the statement number -the other is the item details Question & Answers for SAP FI/CO Certification Sample Questions Which of the following statements are correct? Answer: A More than one chart of accounts can be created for each client B The chart of accounts mer accounts C More than one company D The chart of accounts E All accounts within a contains all the G/L accounts, vendor accounts and custo code can be allocated to the same chart of accounts controls all the customizing settings in the R/3 system chart of accounts must have the same tax code

Question: What status reports does Cash Management and forecasting include? Answer: A. Cash management position B. Liquidity forecast C. Credit limit report 586

D. G/L account balances E. Bill holdings Question: Which of the following are clearing procedures in accounts receivable? Answer: A. Incoming payment B. Down payment request C. Credit memo D. Transfer posting Question: When creating an Overhead Cost Order, the first order information which must be entered is: Answer: A. Order status B. Order type C. Settlement type D. Currency E. Classification code Question: When creating an Overhead Cost Order, the settlement rule must be entered in the control data. Which settlement receivers are available for internal orders? Answer: A. Cost center B. Orders 587

C. General ledger accounts D. Asset E. Vendor Question: In Controlling, a distinction is made between master data, planning, actual data and the information system. Which of the following master data belongs to Controlling? Answer: A. G/L account B. Work center C. Cost center D. Activity type E. Supplier Question: Withing Overhead Cost Controlling activities are calculated. A Sender/Receiver relationship exists. However, not all Sender/Receiver combinations are allowed. Which of the following combinations make business sense? Answer: A. Sender. Cost Center, Order, Project Receiver. Cost Center, Order, Project B. Sender. Order Receiver. Cost Center, Project C. Sender. Cost Center Receiver. Cost Center, Order, Project, Cost Object Question: Period closing activities are also performed in Controlling. This is dependent o n certain 588

prerequisites. Which of the following are MINIMUM criteria before it makes sense to carry out period closing? Answer: A. The posting period has been closed. B. Materials have been withdrawn. C. Personnel costs have been incurred. D. Overhead has been incurred. E. An order was closed. FI/CO Interview Questions What is APC? APC stands for Acquisition and Production costs. Acquisition means any asset which you may acquire/ purchase externally. It includes invoice price and other related exp. Associated with it like customs, octroi, freight which you add and arrive a t total cost of acquisition for capitalization of the asset. For ex Say a computer. The total cost which you incur for the acquisition of the computer including installation will be you r APC Production cost means any asset which is created internally within the organizat ion. This is normally created by means of AUC and you go on adding cost to the AUC as and when you incur exp. for the same. For ex. say addition to the office building. T herefore APC includes any external acquisition or internal construction of exp. which nee ds to be capitalized. In OADB under 01 deprn area Acquisition & prod Cost tick is activated. This is umapathy, I have interview tomorrow, if anybody have taken interview wit h any company, kindly let me know what the questions they will be asking, how will be the interview. How the questions will be on configuration, implementation side and o ther questions plz.. Share with me. Pl. prepares yourself on the following broad lines: 589

Implementation exp.: Brief about the project you did: w.r.t. the main activity of the client, How man y plants they had, What modules were implemented, Who were the implementers, What s the implementation team size, How many were in your module team, What s your role in t he project with respect to the activities you partook in the project, The Enterpris e Structure with regard to the no. of Company Codes, any Business Areas or Profit Centers de fined, Cost Centers defined, What s the period of the project, When did they Go-Live?, An y issues you d solved during Support phase? Questions on conceptual understanding: a) SAP R/3 definition and 3-Tier Architecture b) Real time integration advantage of SAP c) ASAP methodology d) Solution Manager e) Client / Company / Company Code / Business Area f) Business Area vs Profit Center Approach g) How effective will be the Financial Statements generated through Business Are as h) With Holding Taxes vs Extended WHT i) Field Status Concepts (G/L master fields controlled through Account Group and Document entry through Field Status Group set in the G/L master) j) Special G/L transactions k) Open item management l) Reconciliation Accounts m) Subsidiary Ledgers n) Sort key o) Negative Postings Allowed p) Special periods q) Only balances in local currency r) Important Posting keys for G/L, A/R, A/P, AA, Stock Entries s) Assessment vs Distribution t) Org. Structure for FI 590

u) Org. Structure for CO v) Product Costing: How the values flow in the system Configuration: a) Extended With Holding Taxes configuration steps right from creation of WH Tax

Types, Codes to Annual Return b) FI-MM Integration (OBYC configuration with particular reference to Off-Settin g entries) c) FI-SD integration d) Down Payments transactions e) Interest Balances / Arrears f) Asset Accounting: Asset Class, Main Asset, Sub-Asset, Group Asset, Dep. Areas , Dep. Key, Transaction No.s (100-External acquisition, 210 Retirement with Revenu e, etc.), Imp. Transaction Codes. General questions: a) Educational Background b) What influenced you to go in for SAP career? c) Functional Career d) Present earnings vs Expected pay e) Inclination to relocate SAF FI Technical Interview Questions 2 1. How can be or in what way baseline date is important in Automatic Payment Program run? The Baseline date is used to calculate the due date by taking into account the payment terms. On the APP, the baseline date helps to pick the relevant invoices for payment. During the APP run when invoices are pulled into the run, the system checks the Next Payment Date before picking the invoices to be paid. 2. Please tell me the procurement cycle how it works? 591

Procurement cycle a sales order is placed on a requirement made by a customer, after which it is passed on to create a purchase order (this could eit her happen based on the requirements on the SO, or a planned SO). the value flow gets passe d on to FI at the time of goods movement. In the case of SD, the impact on FI happens on ly at the time of billing. 3. Difference between Depreciation, Accumulated Depreciation and APC? What is APC? Depreciation a decrease in the value of an asset due to wear and tear Accumulated Depreciation the total amount of depreciation calculated on a partic ular asset. APC refers to Asset transactions other than depreciation 4. What is GR/IR? What journal entries we should pass for this? The GR/IR the goods receipt/Invoice Receipt account is used to post to whenever goods that are not yet invoiced have been received or when invoices arrive b4 th e delivery of goods. During the time between the invoice being created and delivery of goods, there c an be a timing difference, in order to accommodate this timing difference; a GR/IR account is maintained temporarily to record the flow. 5. What are the accounting entries take place in MM and SD? Value from MM to FI is defined in OBYC . on the material master the flow of values are assigned on the Costing, acctg, etc tabs where the system helps to po st the necessary stock values into the appropriate GL accounts. Helps to determine, the GL accounts updated when there is a movement of goods. SD-FI - VKOA 6. Can we assign one Controlling area to two different Company Codes (but the company codes having different fiscal years/different currencies? 592

Company code should have same financial year, may have different currencies. You can assign 2 or more company codes to one controlling area as long as the chart of accounts is same. Furthermore, if you have different fiscal year varian t in the company code, then make sure that the number of period remains the same. 7. While posting transaction, can we give cost centre / production order at time . Yes it is possible, but in such situation cost centre will be real and productio n order is statically. If you assign both cost center and Prd Order then since Prod. Order are real co object, Cost center entry would be statistical. 8. Which Master data uploads will be done? The question is not very clear. If you are talking about CO Master Data. Then Co st center need to be uploaded. You can use Data Transfer Workbench or write abap fo r it. 9. Can we run Payment Program giving (HDFC vendor details ) City bank in Payment run program? Yes can be possible, this can resolved through ranking order and bank optimizati on in FBZP. You use further selection in proposal parameter, if you would like to filter the open item based on the city 10. What does document header control? Field status. 11. After entering a document can you delete the entry? Can you change the document? Which fields can/not is changed? Document header cannot be changed, after posting the document you cannot change. Only if you want to change the document the reseversal entry. 593

12. What is a special GL transaction? The transaction other than A/P and A/R is called the special g/l transaction for ex: Bills of exchange, Interest payable, acquisition 13. How do you reverse cleared documents? By doing reversal posting. 14. What is base line date? Why is that used? Can this be changed? For payment terms it is used. Base line date is the due date. 15. How many statistical objects can be selected in when you post an FI document ? Where CCtr, PCtr, OM are active? Only two SAF FI Technical Interview Questions 1 1. Tell me about FI Organizational structure? Ans: Client | Operating Concern | Controlling area1 Controlling Area 2 | Co. Code 1 Co. Code 2 594

| Bus area 1 Bus area2 Bus Area3 Bus Area 4 2. How many Normal and Special periods will be there in fiscal year, why do u us e special periods? Ans: 12 Normal posting period and 4 special periods are in the fiscal year which can be used for posting tax and audit adjustments to a closed fiscal year. 3. Where do you open and close periods? Ans: PPV is used to open and close the periods based on a/c types considering GL Accounts. Tr. Code. OB52. 4. What do you enter in Company code Global settings? Ans: 4 digit alphanumeric key. Name of the company City Country Currency Language Address 5.What is document type, and what does it control? Examples. Ans: Document type is nothing vouchers containing line items. Several business transactions can be identified within a particular document type. It controls the document number ranges. It controls the Header part of document IT controls the line item level of the document Helps filing of physical document 6. What is posting key and what does it control? Ans: These are special classification keys. Two character numerical key it contr ols the entry of line items. Posting key determines Account type; Debit/credit posting, Field status of trans action. 595

7. What is field status group, what does it control? Ans: FSG is mandatory field in GL Creation. You use this field to define which f ields are displayed when you post business transactions to a G/L account. A field may have one of the following statuses. -Suppressed -Display , Optional - Required 8. What is chart of account and how many charts of accounts can be assigned to a company? Ans: Chart of account is a list of all G/L accounts used by one or several compa ny codes. For each G/L account, the chart of accounts contains the account number, account name, and the information that controls how an account functions and how a G/L a ccount is created in a Company code. You have to assign a chart of accounts to each company code. This chart of accounts is the Operating chart of accounts and is used for the daily postings i n this company code. You have the following options when using multiple company codes. You can use the same chart of accounts for all company codes If the company codes all have the same requirements for the chart of accounts se t up, assign all of the individual company codes to the same chart of accounts. Th is could be the case if all company codes are in the same country. In addition to the operating chart of accounts, you can use two additional chart s of accounts If the individual company codes need different charts of accounts, you can assign up to two charts of accounts in addition to the operating chart of accoun ts. This could be the case if company codes lie in multiple countries. The use of different charts of accounts has no effect on the balance sheet and p rofit and loss statement. When creating the balance sheet or the profit and loss state ment, you 596

can choose whether to balance the co! many codes which use different charts of a ccounts together or separately. 9. What does definition of a chart of account contains? Ans: chart of account key Name Maintenance language Length of the GL Account Number Controlling Integration Group chart of accounts (Consolidation) Block Indicator 10. Can one COA be assigned to several companies? Ans: yes. One COA can be assigned to several companies. 11) What is account group and what does it control? Ans: Account group determines which fields you can configure on the G/L master r ecord. It is necessary to have at least two one for B/S and another one for P&L a/c. It controls the Number ranges of GL A/C. The status of fields of the master record of GL belongs to company code area. 12) What is reconciliation account; can you directly enter documents in that a/c ? Ans: When you p! ost items to a subsidiary ledger, the system automatically post s the same data to the general ledger. Each subsidiary ledger has one or more reconcil iation accounts in the general ledger. We can t use reconciliation account for direct postings. 13) How do you control field status of GL master records and from where do you control! Ans: Field status variant is maintained all FSGs. 597

14) Ans:A/ C Nature What are the COA of segments group of GL master Segment account record? Short text GL Trading Group Account Tax a/c Account Company long partner code currency text Number segment Reconciliation OIM, LID,FSG. a/c for a/c type 15) What does Field status group assigned to a GL master record controls? Ans: It controls the account assignments that are made to the account. Specifica lly the field status group controls whether postings to cost centers, internal orders, p rofitability segments and so on are required, not allowed (suppressed), or optional. 16) What is Country and operational chart of account? Why do you use group chart of account? Ans: Operational chart of account Day to day activities It is mandatory. Country COA It s used for legal specific requirement of each country. It s additiona l and optional. Group COA used for consolidation of Company codes. This is for group consolidati on purpose. 17) What are all the segments in a Ans: Segments in Customer Segments -General Data segment General data -Company code segment Company code Customer/Vendor master record? in Vendor segment segment

- Sales area segment purchasing organization Segment 598

18) What is open line item management? What do you mean by clearing open line items? Ans: Open item management is further reconciliation function. OIM allows you to display the open and cleared items and amounts in an account. OIM should be used if an offsetting entry is made for every line item posted in the account. The a/c is r econciled and cleared against another account. Ex. Salary clearing account and GR/IR Clear ing account. 19) What is residual payment and part payment? Ans: Residual payment it clears original invoice with incoming amount and create new line item for remaining outstanding amount. Partial payment it leaves the original invoice amount and creates new line item for incoming amount. 20) What is internal and external number ranges? Ans: Internal Number Ranges: Doc. No will be provided by the system automaticall y in serial order allotting the next available progressive number. The number must be in numerical. External Number ranges: Doc. No will be given manually by the end user. System w ill not lock no automatically in this case. User can pick the number randomly. Numbe r may be an alpha numeric. All SAP Gurus, pls correct me if i am wrong. SAP FI/CO Sample Questions and Answers 1 1. About evolution in the world of business, we can affirmative that (Please cho ose the correct sentence): a) [ ] The internet revolution could turn available to companies the use of ERP functionality. b) [ ] The next generation of new dimensional products appeared taking functionali ty out of the company, to bring value through extending the Internet Revolution. c) [ ] The internet has driven to a collaborative environment where value is cre ated 599

through collaboration within business communities. d) [ ] In the first the companies were looking at Cost reduction and efficiency through integration of business communities. 2. About the definition of ERP and e-business functionalities, we can say that (Note: we can have more than one correct sentence. Please select the sentences y ou think they are correct): a) [ ] ERP offers enterprise centric functionality (general ledger, payroll, ord er entry) to integrate core, internal processes. b) [ ] ERP is my SAP Financials and my SAP HR. c) [ ] ERP is SAP R/3, while e-business is mySAP.com. d) [ ] About Business Model, ERP can be considered as enterprise centric and ebusiness, as extended and collaborative. e) [ ] About Architecture, ERP can be considered as an integrated system and e-b usiness, as an integrated system and an open integration platform. f) [ ] About Processes, ERP can have them integrated, core within enterprises an d collaborative, beyond company boundaries. 3. What is a SAP Business Object (Please choose the correct sentence)? a) [ ] It is all the transaction data generated via transactions. b) [ ] It is the instancied class of the Class Builder. c) [ ] It is composed of tables that are related in a business context, includin g the related applications programs and it is maintained in the Class Repository. d) [ ] It is the representation of a central business object in the real world, such as an employee, sales order, purchase requisition, invoice and so on. e) [ ] It is a sequence of dialog steps that are consistent in a business contex t and that belong together logically. 4. About BAPI (Business Application Programming Interface), what is true (Note: we can have more than one correct sentence. Please select the sentences you thin k they are correct)? 600

a) [ ] It is a well-defined interface providing access to processes and data of business application systems. b) [ ] BAPIs offer a stable, standardized interface for integrating third-party applications and components in the Business Framework. c) [ ] A BAPI is assigned to one and only one business object. d) [ ] In the R/3 Enterprise version (4.7) we can use BAPI to create an internal order inside a customized ABAP program. e) [ ] A business object in the Business Object Repository (BOR) can have many methods from which one or several are implemented as BAPIs. 5. What can we say about ALE (Application Link Enabling, Note: we can have more than one correct sentence. Please select the sentences you think they are c orrect)? a) [ ] Business processes cannot be distributed using ALE. b) [ ] The ALE concept is related to an enterprise structure with areas that hav e central tasks and areas with tasks that are decentralized. c) [ ] The applications are integrated via a central database. d) [ ] The applications are integrated via the message exchange. e) [ ] The ALE concept supports the implementation and operation of distributed SAP applications. 6. A company code is: a) [ ] an independent accounting entity (the smallest organization element for which a complete self-contained set of accounts can be drawn up). b) [ ] an organizational unit in an enterprise that represents a closed system u sed for cost accounting purposes. c) [ ] an organizational unit that provides an additional evaluation level for t he purpose of segment reporting, for example. d) [ ] a dependent accounting entity, according to Fiscal Year. e) [ ] the highest level in the R/3 system hierarchy. 7. Consider the following sentences: 601

7.1. The variant principle is a three-step method used in R/3 to assign special properties to one or more R/3 objects. 7.2. One of the disadvantages to use variants is that it can't deal with the mai ntenance of properties, which are common among several business objects. 7.3. For using the variant principle, you must define the variant, populate it w ith values and assign it to the R/3 objects. 7.4. This principle is used for Fiscal Years, Posting Periods and so on. Which of them is false? a) [ ]7.1and 7.2. b)[ ]7.1and 7.3. c) [ ]7.1. d)[ ]7.2. e) [ ] 7.3. 8. Consider the following sentences: 8.1. A fiscal year has to be defined by means of separating business transaction s into different periods. 8.2. Special periods are used for postings, which are related to the process of the year-end closing. In total, 16 special periods can be used. 8.3. The Fiscal Year variant only defines the amount of periods and their start and finish dates. 8.4. The Fiscal Year is defined as a variant, which is assigned to the chart of accounts. Which of them are true? a) [ ]8.1and 8.2. b)[ ]8.1and 8.3. c) [ ]8.2and 8.3. d)[ ]8.2and 8.4. e) [ ] 8.3 and 8.4. 602

9. What is an independent fiscal year variant (Please choose the correct sentenc e)? a) [ ] It is a variant which the postings periods are only equal to the months o f the year. b) [ ] It is a variant which you can define different number of periods, accordi ng to the year. c) [ ] It is a variant which each own fiscal year uses the same number of period s, and the postings periods always start and end at the same day of the year. d) [ ] It is a variant which allows the use of different number of posting perio ds. e) [ ] It is a variant not normally used because of its particularity. 10. Consider the following statements about currencies concepts: 10.1. The currency code identifies each currency that will be used into R/3 syst em. 10.2. You have to define the entire world s currency into R/3 system 10.3. Exchange rate types distinguish the exchange rates to be considered for va rious purposes, such as valuation, translation, conversion, planning, etc. Which of them is true (Note: we can have more than one correct sentence. Please select the sentences you think they are correct)? a) b) c) d) e) [ [ [ [ [ ] ] ] ] ] 10.1. 10.2. 10.3. none of them. all of them.

11. Consider the following sentences: 11.1. A base currency can be assigned to an exchange rate type. 11.2. To deal with exchange rate spreads, two very efficient combinations of the exchange rate tools are using a base currency for the average rate (M) and using the exchange rate spreads to calculate the buying and selling rates (B and G). 11.3. A base currency can be used for an average, a buying or a selling rate. 603

11.4. The relations between currencies have to be maintained per exchange rate t ype and currency pair in the translation factors. Which of these combinations is true? a) b) c) d) e) [ [ [ [ [ ] ] ] ] ] 11.1, 11.1, 11.2, 11.1, 11.1, 11.3 and 11.4. 11.2 and 11.4. 11.3 and 11.4. 11.2 and 11.3. 11.2, 11.3 and 11.4.

12. Consider the following sentences about the direct quotation: 12.1. It is also known as price notation. 12.2. The currency value is expressed in units of the foreign currency per unit of local currency. 12.3. For direct quotation, the prefix to indicate the rate is / . What is the correct option? a) [ ]12.1. b)[ ]12.2. c) [ ]12.3. d) [ ] none of them. e) [ ] all of them. 13. Consider the following sentences about the indirect quotation: 13.1. It is also known as volume notation. 13.2. The currency value is expressed in the local currency per unit of foreign currency. 13.3. For indirect quotation, there is no prefix to difference between direct qu otation. What is the correct option? 604

a) b) c) d) e)

[ [ [ [ [

] ] ] ] ]

all of them. none of them. 12.3. 12.2. 12.1.

14. What of these alternatives are considered master data (Note: we can have mor e than one correct sentence. Please select the sentences you think they are correc t)? a) [ ] Chart of Accounts. b) [ ] G/L Accounts. c) [ ] Vendor. d) [ ] Customer. e) [ ] Asset. 15. What can we define into the chart of accounts customizing transaction (OB13 transaction, Note: we can have more than one correct sentence. Please select the sentences you think they are correct)? a) [ ] Description. b) [ ] Maintenance language. c) [ ] Length of the company code. d) [ ] Length of the G/L account number. e) [ ] Blocking / unblocking chart of accounts. 16. Consider the following sentences about the chart of accounts segment: 16.1. It contains the Company Code, Account number and the field status group. 16.2. Whenever you need to enter information for a company code for an account number, you have to type again the information related to chart of accounts segm ent. 16.3. Texts can be displayed using the program Account assignment manual (RFSKTH00). 16.4. Key words facilitate the search for account numbers. 605

Which of these combinations are false (Note: we can have more than one correct sentence. Please select the sentences you think they are correct)? a) b) c) d) e) [ [ [ [ [ ] ] ] ] ] 16.1. 16.2. 16.3. 16.4. none of them.

17. True or false? 17.1. Every company code that needs to use an account from the assigned chart of accounts has to create its own company code segment. a) [ ] True b) [ ] False 17.2. For P+L statement accounts, the balance is carried forward to the same account. a) [ ] True b) [ ] False 17.3. In the chart of accounts segment, it is necessary to indicate whether the account will be a balance sheet or a profit+loss statement account. a) [ ] True b) [ ] False 17.4. Number intervals for G/L account master records can overlap. a) [ ] True b) [ ] False 17.5. It is not possible to influence the appearance of an account s master data. a) [ ] True b) [ ] False 18. Consider the following sentences about field status: 18.1. Fields which are _____________ can be ____________. 18.2. Fields which have an entry that ________________ can be set to _________ only (even in change mode). 606

Which of the options below matches the blank spaces of those sentences? a) b) c) d) e) [ [ [ [ [ ] ] ] ] ] used/suppressed for 18.1; must be changed/display for 18.2. not used/suppressed for 18.1; must be changed/display for 18.2. not used/optional for 18.1; should not be changed/suppressed for 18.2. not used/suppressed for 18.1; should not be changed /display for 18.2. used/optional for 18.1; must be changed/display for 18.2. the following sentences about field status: which _____________ can be made ____________. that can be entered, but are not required, can be set to _________ options below matches the blank spaces of those sentences? not have an entry/optional for 19.1; suppressed for 19.2. have an entry/suppressed for 19.1; suppressed for 19.2. have an entry/optional for 19.1; optional for 19.2. have an entry/required for 19.1; optional for 19.2. not have an entry/required for 19.1; optional for 19.2.

19. Consider 19.1. Fields 19.2. Fields entry. Which of the a) b) c) d) e) [ [ [ [ [ ] ] ] ] ] must must must must must

20. Consider the following sentences: 20.1. Reconciliation accounts are general ledger accounts assigned to the busine ss partner master records to record all transactions in the sub-ledger. 20.2. For accounts without line item display, the most important data from the p osted line items is stored in a special index table. 20.3. The account currency must be in the local currency. 20.4. Items in accounts with open item management means the G/L accounts should have a offsetting posting for a given business transaction. Which of these are true (Please choose the correct sentence)? a) [ ] 20.1 and 20.3. b) [ ] 20.2 and 20.4. 607

c) [ ] 20.1 and 20.2. d) [ ] 20.2 and 20.3. e) [ ] 20.1 and 20.4. Answers: 1. C 2. A, C, D, E. 3. D 4. A, B, C, D, E. 5. B, D, E. 6. A Item B is the Item C is the Item D is not Item E is the

definition of controlling area. definition of business area. any definition. definition of client.

7. D In fact, the main advantage of using variants is that it is easier to maintain properties, which are common among several business objects. 8. B 9. C 10. A, C. Most of the world s currencies are already defined into R/3 system. 11. B Be careful: A base currency can only be used for an average rate, not for a sell ing or a buying rate. 12. A 13. E 14. B, C, D, E. 608

A chart of accounts is a variant, which contains the structure and the basic inf ormation about general ledger accounts. 15. A, B, D, E. 16. A, B. 17. True or false: 17.1. True. 17.2. False. For P+L statement accounts the balance is carried forward to a reta ined earnings account and the P+L statement account is set to zero. 17.3. True. 17.4. True. 17.5. False. It is possible to influence the appearance of an account s master dat a using the field status. 18. D 19. D 20. E SAP FI/CO Sample Questions and Answers 2 1. Since the line item display takes up additional system resources, you should only use it if there is no other way of looking at the line items. So, you should not activate the line item display for the following accounts (Note: we can have more than one co rrect sentence. Please select the sentences you think they are correct): a) [ ] P+L Statement. b) [ ] Reconciliation. c) [ ] Revenue. d) [ ] Material Stock. e) [ ] Tax. 2. Consider the following statements: 609

2.1. Accounts with open item management must have line item display activated. 2.2. You can activate or deactivate open item management every time, even if the account hasn t a zero balance. 2.3. You can select both local and foreign currencies as account currency. 2.4. If the account is the local currency, the account can only be posted to thi s currency. 2.5. When using the Only Balances in Local Currency indicator in the master data record, transaction figures are only managed for amounts translated into local c urrency. Which of the above statements are true (Note: we can have more than one correct sentence. Please select the sentences you think they are correct)? a) [ ] 2.1. b) [ ] 2.2. c) [ ] 2.3. d) [ ] 2.4. e) [ ] 2.5. 3. True or false? 3.1. The Only Balances in Local Currency reconciliation accounts for customers or vendors. a) [ ] True. b) [ ] False. indicator must not be set in

3.2. The Only Balances in Local Currency indicator is usually set in balance sheet accounts that are not managed in foreign currencies and not managed on an open item basis. a) [ ] True. b) [ ] False. 3.3. Accounts with a foreign currency as an account currency can be posted to an y currency. a) [ ] True. b) [ ] False. 3.4. You can use a group chart of accounts for internal purposes. a) [ ] True. b) [ ] False. 610

3.5. The usage of a financial statement version for the group chart of accounts is optional. a) [ ] True. b) [ ] False. 4. What is the disadvantage of using the group chart of accounts (Please choose the correct sentence)? a) [ ] Because changes to existing G/L Accounts are effective as soon as they ha ve been saved and could have extensive consequences. b) [ ] Because accounts with the account currency as local currency can only be posted to this local currency. c) [ ] Because the company codes use different operational chart of accounts, yo u cannot carry out cross-company code controlling. d) [ ] Because the group chart of accounts must be assigned to each operational chart of accounts. e) [ ] Because you must enter the group account number in the chart of accounts segment of the operational account. 5. Consider the following statements: 5.1. You cannot use the country chart of accounts if you desire to use the cross company code controlling. 5.2. The disadvantage of using country chart of accounts is the accounting clerk s who may be familiar with the country chart of accounts first have to get used to usi ng the operational chart of accounts. 5.3. Reconciliation accounts are updated on a daily basis. Which of them are false (Please choose the correct sentence)? a) b) c) d) [ [ [ [ ] ] ] ] 5.1 5.1 5.2 all and 5.2. and 5.3. and 5.3. of them.

e) [ ] none of them. 611

6. Which are the segments of the SD view of the customer account master data (Note: we can have more than one correct sentence. Please select the sentences y ou think they are correct)? a) [ ] Client. b) [ ] Company Code. c) [ ] Controlling Area. d) [ ] Sales Area. e) [ ] Purchasing Organization. 7. Which are the segments of the MM view of the customer account master data (Note: we can have more than one correct sentence. Please select the sentences y ou think they are correct)? a) [ ] Client. b) [ ] Company Code. c) [ ] Controlling Area. d) [ ] Sales Area. e) [ ] Purchasing Organization. 8. What is the segment that makes complete both customer and vendor accounts (Please choose the correct sentence)? a) [ ] Client. b) [ ] Company Code. c) [ ] Controlling Area. d) [ ] Sales Area. e) [ ] Purchasing Organization. 9. What characteristics are configured as standard for every customer/vendor account (Note: we can have more than one correct sentence. Please select the sen tences you think they are correct)? 612

a) b) c) d) e)

[ [ [ [ [

] ] ] ] ]

Line Item Display. Company Code. Currency. Open Item Management. Purchasing Organization.

10. Consider the following statements: 10.1. Number ranges for customer/vendor accounts can overlap. 10.2. An one-time account is a special customer/vendor master record which a com pany rarely do business. 10.3. The account group is used to control the fields displayed in the master re cord. 10.4. If you enter an alternative payer, the amount to clear the open items due in the account is paid by the alternative payer. 10.5. One number range can only be assigned to one account group. Which of the above statements are true (Note: we can have more than one correct sentence. Please select the sentences you think they are correct)? a) [ ]10.1. b)[ ]10.2. c) [ ]10.3. d)[ ]10.4. e) [ ] 10.5. 11. True or false? 11.1. For every bank that is used in the system (for example, as a house bank or as a customer/vendor bank) you have to create a bank master record. a) [ ] True. b) [ ] False. 11.2. Banks that are used by your company are defined as house banks.a) [ ] True . b) [ ] False. 613

11.3. You cannot create bank master data when entering bank information in the customer or vendor master record. a) [ ] True. b) [ ] False. 11.4. Bank Account and G/L Account are the same master data object. a) [ ] True. b) [ ] False. 11.5. Customers that use the lockbox function can create a batch input session t hat automatically updates customer banking information in the master record. a) [ ] True. b) [ ] False. 12. Consider the following statements: 12.1. The system can assign the document numbers or the user can assign the number during document entry. 12.1. A business transaction creates only one document. 12.3. Document types are defined at company code level. 12.4. Number ranges for document numbers and account types defined for postings are defined by the document types. 12.5. Document types also define whether invoices are posted with the net proced ure. Choose the correct option: a) b) c) d) [ [ [ [ ] ] ] ] 12.1, 12.2, 12.3, 12.1, 12.4 12.4 12.4 12.3 and and and and 12.5 12.5 12.5 12.4 are are are are correct. correct. correct. correct.

e) [ ] 12.1, 12.2 and 12.5 are correct. 13. What do the posting keys specify (Note: we can have more than one correct sentence. Please select the sentences you think they are correct)? a) [ ] Whether the line item is connected to a payment transaction or not. b) [ ] Whether the posting is sales-relevant and the sales figure of the account is to be updated by the transaction, for example, by the posting of a customer invoice. 614

c) [ ] Whether the line items contain credit or debit values. d) [ ] Whether the line items are valid for a business transaction. e) [ ] Whether the accounts are allowed for posting. 14. Consider the following statements: 14.1. A company code must be assigned to a posting period variant to have the control for posting periods. 14.2. + symbol represents all account types in the posting period customizing scree n. 14.3. The account interval in the posting period customizing screen can be both G/L and sub ledger accounts. 14.4. The maximum amounts are defined per company code in tolerance groups . 14.5. It is not possible to assign tolerance groups to user logon ID s. Choose the correct option: a) b) c) d) [ [ [ [ ] ] ] ] 14.1, 14.2, 14.3, 14.1, 14.4 14.4 14.4 14.2 and and and and 14.5 14.5 14.5 14.4 are are are are correct. correct. correct. correct.

e) [ ] 14.1, 14.2 and 14.5 are correct. 15. What fields of a FI Document Header section can be changed after a document has already been posted (Note: we can have more than one correct sentence. Pleas e select the sentences you think they are correct)? a) [ ] Fiscal Year. b) [ ] Reference Number. c) [ ] Text fields. d) [ ] Header text. e) [ ] Posting date. 615

16. About the change control, what conditions below are applicable (Note: we can have more than one correct sentence. Please select the sentences you think they are correct)? 16.1. The posting period is already closed. 16.2. The line item is not yet cleared. 16.3. The document is a credit memo for an invoice. 16.4. The document is not a credit memo from a down payment. 16.5. The line item is either a debit in a customer account or a credit in a ven dor account. a) [ ]16.1. b)[ ]16.2. c) [ ]16.3. d)[ ]16.4. e) [ ] 16.5. 17. What are the prerequisites to enable negative postings (Note: we can have mo re than one correct sentence. Please select the sentences you think they are correc t)? a) [ ] You have to define reversal reasons for negative reversal. b) [ ] You have to ensure company code permits negative postings. c) [ ] You have to define the document type that explicitly allows negative post ings. d) [ ] You have to use cleared items. e) [ ] You have to reset cleared items. 18. What is the purpose of the terms of payment (Please choose the correct sentence)? a) [ ] Calculate a cash discount and invoice due date. b) [ ] Calculate the tax amounts. c) [ ] Enable the cross-company code transactions. d) [ ] Define the baseline date. e) [ ] Calculate only the required conditions for SD invoices. 616

19. Consider the following statements: 19.1. Terms of payments are copied from invoice to credit memos when they are linked to. 19.2. Inserting a V in the invoice reference field during document entry means the terms of payment are activated in the non-invoice-related credit memos. 19.3. The account type field in terms of payment basic data screen should be def ined separately, to prevent any done change in the term of payment. 19.4. The system cannot define the splitment of an installment payment; at least you define it in the terms of payment. 19.5. The day limits define the dates of the cash discount periods. Which of the statements above is false (Please choose the correct sentence)? a) [ ]19.1. b)[ ]19.2. c) [ ]19.3. d)[ ]19.4. e) [ ] 19.5. 20. True or false? 20.1. SAP supports tax on sales and purchases, US sales tax, additional taxes an d withholding tax as tax systems for different countries. a) [ ]True. b)[ ]False. 20.2. Only national level of taxation is allowed in the R/3 system. a) [ ]True. b)[ ]False. 20.3. A tax calculation procedure is assigned to every company code for carrying out tax calculations. a) [ ]True. b)[ ]False. 20.4.A jurisdiction code is a combination of the codes of tax authorities that t ax movements of goods and use their own tax rates. a) [ ]True. b)[ ]False. 617

20.5. If you desire to post manual tax postings, you have to flag the Post Automa tically Only field of the account master record. a) [ ]True. b)[ ]False. Answers: 1. B, C, D, E. 2. A, C, E. 3. True or false: 3.1. True. 3.2. True. 3.3. False. Accounts with a foreign currency as an account currency can only be posted to in this foreign currency. 3.4. True. 3.5. False. You must use a financial statement version for the group chart of ac counts. 4. C. Item a is related to Collective Processing for G;L Accounts Master Data. Item b is not true for the R/3 system concept. If the account currency is the loca l currency, the account can be posted to in any currency. Item d and e are some actions to be done for using group chart of accounts, so, they are not the disadvantage. 5. B. In fact, since all company codes use the same operational chart of accounts for postings, you can carry out cross-company code controlling. About Reconciliation accounts, they are updated real time. 6. A, D. 7. A, E. 8. B. 618

9. A, D. 10. B, C, D. NOTE: A number range can be assigned to several account groups. 11. True or false? 11.1. True. 11.2. True. 11.3. False. In fact, we can create bank master data when entering bank information in the customer or vendor master record. 11.4. False. Each bank account is reflected in the SAP System by a combination o f house bank ID and account ID. This combination is entered in a G/L account that repres ents the bank accounting the general ledger. 11.5. True. 12. A. 13. A, B, C, E. 14. D. 15. B, C. 16. B, D, E. 17. A, B, C. 18. A. 19. E. The day limits are used to store several versions of terms of payment under the same terms of payment key. 20. True or false: 20.1. True. 20.2. False. Two types of taxation can be represented in the R/3 system: taxatio n at national level and taxation at regional/jurisdiction level. 20.3. False. A tax calculation procedure is assigned to every country for carryi ng out tax calculations. 619

20.4. True 20.5. False. If you have selected this field, no manual tax postings are allowed . FI-AR-AR (FBD) Accounts Receivable: Basic Functions - Customers Customer Master Credit Management: KUNNR Central Data KNKK Customer Master Credit Management: KUNNR / KKBER Control Area Data KNKKF1 Credit Management : FI Status data LOGSYS / KUNNR / KKBER / REGUL RFRR Accounting Data A/R and A/P RELID / SRTFD / SRTF2

Information System FI-BL-PT Bank Accounting: Payment (BFIBL_CHECK_D) Transactions General Sections PAYR Payment Medium File ZBUKR / HBKID / HKTID / RZAWE / CHECT PCEC Pre-numbered Check ZBUKR / HBKID / HKTID / STAPL FI-BL-PT-AP (FMZA) Bank Accounting: Payment Transactions Automatic Payments Global Settings for Payment Program for MANDT Payment Requests FDZA 620

As Management Line Items in Payment KEYNO Requests PAYRQ Payment Requests KEYNO Important Tables in SAP CO Controlling Table Name Description Important Fields AUSP Characteristic Values MANDT / OBJEK / ATINN / ATZHL CO-KBAS Overhead Cost Controlling A132 Price per Cost Center MANDT / KAPPL / KSCHL / KOKRS A136 Price per Controlling Area MANDT / KAPPL / KSCHL / KOKRS A137 Price per Country / Region MANDT / KAPPL / KSCHL / KOKRS COSC CO Objects: Assignment of Original MANDT / OBJNR / SCTYP / VERSN CSSK Cost Center / Cost Element MANDT / VERSN / KOKRS / GJAHR 621

CSSL Cost Center / Activity Type MANDT / KOKRS / KOSTL / LSTAR KAPS CO Period Locks MANDT / KOKRS / GJAHR / VERSN CO-KBASCORE Overhead Cost Controlling: General Services CSKA Cost Elements (Data Dependent on MANDT / KTOPL / KSTAR CSKB Cost Elements (Data Dependent on MANDT / KOKRS / KSTAR / DATBI CSKS Cost Center Master Data MANDT / KOKRS / KOSTL / DATBI CSLA Activity Master MANDT / KOKRS / LSTAR / DATBI CO-OM (KACC) Overhead Cost Controlling COBK CO Object: Document Header MANDT / KOKRS / BELNR COEJ CO Object: Line Items (by Fiscal MANDT / KOKRS / BELNR / BUZEI COEJL CO Object: Line Items for Activity MANDT / KOKRS / BELNR / BUZEI COEJR CO Object: Line Items for SKF (by MANDT / KOKRS / BELNR / BUZEI COEJT CO Object: Line Items for Prices MANDT / KOKRS / BELNR / BUZEI COEP CO Object: Line Items (by Period) MANDT / KOKRS / BELNR / BUZEI 622

COEPL BELNR / BUZEI CO Object: Line Items for Activity MANDT / KOKRS / COEPR/ BUZEI CO Object: Line Items for SKF (by MANDT / KOKRS / BELNR COEPT BUZEI CO Object: Line Items for Prices MANDT / KOKRS / BELNR / COKA KSTAR CO Object: Control Data for Cost MANDT / OBJNR / GJAHR / COKL GJAHR CO Object: Control Data for Activ MANDT / LEDNR / OBJNR / COKP GJAHR CO Object: Control Data for Prima MANDT / LEDNR / OBJNR / COKR GJAHR CO Object: Control Data for Stati MANDT / LEDNR / OBJNR / COKS CO Object: Control Data for Secon MANDT / LEDNR / OBJNR / GJAHR CO-OM-CEL (KKAL) Cost Element Accounting (Reconciliation Ledger) COFI01 Object Table for Reconciliation L MANDT / OBJNR COFI02 Transaction Dependent Fields for MANDT / OBJNR COFIP Single Plan Items for Reconciliation RCLNT / GL_SIRID COFIS Actual Line Items for Reconciliation RCLNT / GL_SIRID CO-OM-CCA Cost Center Accounting (Cost Accounting Planning RK-S) What is RK-S 623

A138 Price per Company Code MANDT / KAPPL / KSCHL / KOKRS A139 Price per Profit Center MANDT / KAPPL / KSCHL / KOKRS CO-OM-OPA (KABR) Overhead Accounting Settlement AUAA Settlement Document: LFDNR AUAB Settlement Document: BUREG / LFDNR AUAI Settlement Rules per Orders: Application Development R/3 Cost Receiver Seg MANDT / BELNR / Distribution MANDT / BELNR / Depreciation MANDT / BELNR / LFDNR /

AFABE AUAK Document Header for Settlement MANDT / BELNR AUAO Document Segment: CO Objects to b MANDT / BELNR / LFDNR AUAV Document Segment: Transactions MANDT / BELNR / LFDNR COBRA Settlement Rule for Order Settlem MANDT / OBJNR COBRB Distribution Rules Settlement Rul MANDT / OBJNR / BUREG / LFDNR CO-OM-OPA (KAUF) Overhead Orders: Cost Accounting Orders AUFK Order Master Data MANDT / AUFNR AUFLAY0 Entity Table: Order Layouts MANDT / LAYOUT EC-PCA (KE1) Profit Center Accounting 624

CEPC Profit Center Master Data Table MANDT / PRCTR / DATBI / KOKRS CEPCT Texts for Profit Center Master Da MANDT / SPRAS / PRCTR / DATBI CEPC_BUKRS Assignment of Profit Center to a MANDT / KOKRS / PRCTR / BUKRS GLPCA EC-PCA: Actual Line Items RCLNT / GL_SIRID GLPCC EC-PCA: Transaction Attributes MANDT / OBJNR GLPCO EC-PCA: Object Table for Account MANDT / OBJNR GLPCP EC-PCA: Plan Line Items RCLNT / GL_SIRID EC-PCA BS (KE1C) PCA Basic Settings: Customizing for Profit Center Accounting A141 Dependent on Material and Receive MANDT / KAPPL / KSCHL / KOKRS A142 Dependent on Material MANDT / KAPPL / KSCHL / WERKS A143 Dependent on Material Group MANDT / KAPPL / KSCHL / WERKS Important Tables in SAP AA FI-AA-AA (AA) Asset Accounting: Basic Functions 625 Master Data

ANKA Asset Classes: General Data ANLKL ANKP Asset Classes: Fld Cont Dpndnt on Chart ANLKL / AFAPL of Depreciation ANKT Asset Classes: Description SPRAS / ANLKL ANKV Asset Classes: Insurance Types ANLKL / VRSLFD ANLA Asset Master Record Segment BUKRS / ANLN1 / ANLN2 ANLB Depreciation Terms BUKRS / ANLN1 / ANLN2 / AFABE / BDATU ANLT Asset Texts SPRAS / BUKRS / ANLN1 / ANLN2 ANLU Asset Master Record User Fields .INCLUDE / BUKRS / ANLN1 /ANLN2 ANLW Insurable Values (Year Dependent) BUKRS / ANLN1 / ANLN2 / VRSLFD / GJAHR ANLX Asset Master Record Segment BUKRS / ANLN1 / ANLN2 ANLZ Time Dependent Asset Allocations BUKRS / ANLN1 / ANLN2 / BDATU FI-AA-AA (AA2) Asset Accounting: Basic Functions 626 Master Data 2.0

ANAR Asset Types ANLAR ANAT Asset Type Text SPRAS / ANLAR FI-AA-AA (AB) Asset Accounting: Basic Functions Asset Accounting ANEK Document Header Asset Posting BUKRS / ANLN1 / ANLN2 / GJAHR / LNRAN ANEP Asset Line Items BUKRS / ANLN1 / ANLN2 / GJAHR / LNRAN / AFABE ANEV Asset Downpymt Settlement BUKRS / ANLN1 / ANLN2 / GJAHR / LNRANS ANKB Asset Class: Depreciation Area ANLKL / AFAPL / AFABE / BDATU ANLC Asset value Fields BUKRS / ANLN1 / ANLN2 / GJAHR / AFABE ANLH Main Asset Number BUKRS / ANLN1 ANLP Asset Periodic Values BUKRS / GJAHR / PERAF / AFBNR / ANLN1 / ANLN2 / AFABER 627

FI-SL-VSR (GVAL) Special Purpose Ledger: Validation, Substitution and Rules GB03 Validation / Substitution User VALUSER GB92 Substitutions SUBSTID GB93 Validation VALID SAF FI Frequently Asked Questions 1 1. Whether any FI document will be created during PO(Purchase order)? If please mention the entry also. 2. What factors differentiates from one dunning level and other dunning level? 3. APP There will be many banks in a house bank. If the payment should be maid f rom particular bank GL account. Where it is need to configure. 4. What are various types of servers in SAP R/3 5. Can anybody explain me FI-MM integartion.pl explain in detail i. Movement types ii. Account class iii. Material types 6. Maximum no. of dunning levels are created? 7. In how many ways APP is configured 8. What is diff between AAM, Recurring entries, Sample document? Find here with the answers for your questions 1. Whether any FI document will be created during PO (Purchase order)? If Pl mention the entry also? Ans: There is no document that is created in FI side during PO. But in controlli ng there can be a commitment posting to a Cost Center. The offsetting entry is post ed at the time of GR. 628

2. What factors differentiates from one dunning level and other dunning level Ans: The most important thing that differentiates the dunning levels is the dunn ing texts. The dunning text defines the urgency of the dunning notice. The other thi ngs can be the dunning charges, minimum & maximum amounts etc. 3. APP There will be many banks in a house bank. If the payment should be maid from particular bank GL account. Where it is configured. Ans: There can be several accounts in the same house bank. We should assign the GL accounts exclusively at the time of creating the Bank master data and the ban k accounts. Accordingly we can do the bank determination in FBZP for the individua l banks and the corresponding sub accounts. Tr code for Defining bank: FI12. 4. What are various types of servers in SAP R/3? Ans: The Typical SAP landscape looks something like figure 1.4 below: 5. Can anybody explain me FI-MM integartion.pl explain in detail i. Movement types: Classification key indicating the type of material movement (for example, goods receipt, goods issue, physical stock transfer). The movement type enables the system to find predefined posting rules determinin g how the accounts of the financial accounting system (stock and consumption accou nts) are to be posted and how the stock fields in the material master record are to b e updated. ii. Valuation class Assignment of a material to a group of G/L accounts 629

Along with other factors, the valuation class determines the G/L accounts that a re updated as a result of a valuation-relevant transaction or event, such as a good s movement. The valuation class makes it possible to: -Post the stock values of materials of the same material type to different G/L accounts - Post the stock values of materials of different material types to the same G/L account iii. Transaction/Event Key Key allowing the user to differentiate between the various transactions and even ts (such as physical inventory transactions and goods movements) that occur within the field of inventory management. The transaction/event type controls the filing/storage of documents and the assignment of document numbers. iv. Material Type Groups together materials with the same basic attributes, for example, raw materials, semi finished products, or finished products. When creating a material master record, you must assign the material to a materi al type. The material type you choose determines: -Whether the material is intended for a specific purpose, for example, as a configurable material or process material -Whether the material number can be assigned internally or externally -The number range from which the material number is drawn -Which screens appear and in what sequence -Which user department data you may enter -What procurement type the material has; that is, whether it is manufactured inhouse or 630

procured externally, or both Together with the plant, the material type determines the material's inventory management requirement that is: -Whether changes in quantity are updated in the material master record - Whether changes in value are also updated in the stock accounts in financial a ccounting 6. Maximum no. of dunning levels is created? Ans: 9 levels maximum. 7. In how many ways APP is configured? Tr Code: FBZP 8. What is diff between AAM, Recurring entries, Sample document? Account Assignment Model: A reference for document entry that provides default values for posting business transactions. An account assignment model can contain any number of G/L account items and can be changed or supplemented at any time. In contrast to sample documents, the G/L account items for account assignment models may be incomplete. Recurring Entries: A periodically recurring posting made by the recurring entry program on the basi s of recurring entry original documents. The procedure is comparable with a standing order by which banks are authorized to debit rent payments, payment contributions or loan repayments. Sample Documents: 631

Special type of reference document. Data from this document is used to create default entries on the accounting document entry screen. Unlike an accounting document, a sample document does not update transaction figures but merely serves as a data source for an accounting document. SAF FI Frequently Asked Questions 2 1. Where to assign activity type in cost centers? OR how to link cost centers & activity types? >> There is no direct assignment. You plan the output for a cost center first in kp26. Then you've to plan the value of that cost center which you budget for a p eriod in kp06. Planned Activity expenditure / Planned Activity qty gives yia planned act rate which you can use to valuate your activity confirmations in mfg orders. You can also define your own prices, but you have to run the price revaluation if you want to revaluate your actual activity prices. 2. For stat. key figure what is the significance of sender & receiver cost eleme nts & cost centers? >> Stat key fig are not real account assignments. In simple traditional terms it is the base to allocate or define proportions with which the cost is allocated. SKF s are used to calculate the debit on a receiver object. These values can be used for assess ing common costs which are used by all the other cost centers. 3. How SKF works... Kindly give me T Codes Also. >> You create & plan SKF. Create using KK01 & PLAN the parameters of SKF in KP46 1. Does any one know what is Software life cycle, it was a question asked in an interview. 632

2. In GL master we have a option "Balance in local currency" and "Account currency". What does it mean? 3. In movement type(MM), what is value & quantity string I know it updates values and quantities in GL with mix of valuation class, transaction key modifie r and GL A/c. But how does it work when doing a mvt type? 4. In FI when doing Special GL transaction what determines the fields statues of the screen and why do we have so many screens followed by it. Is it determined b y posting Keys? is it to determine Account type for which we are using the Special GL and debit and credit? Q: Software Life Cycle, Ans: it is nothing but Road Map -five phases like, Project Preparation, Blue pri nt, Realization, Final preparation and Go-live support. Q: In GL master we have a option "Balance in local currency" and "Account currency . What does it mean? Ans: Account currency is that the GL account in which currency do you want to maintain. if you decided that you want maintain in company code currency, you ca n post any currency in that account. If not, you want to maintain separate currency for that GL then exchange rate di fference will come because the conversion rate. Balance in local currency -some GL account can't be maintain on open item basis and can't in foreign currency like clearing account and discount account etc., i n such case you can assign this indicator to show the balance in local currency. Q. In movement type (MM), what is value & quantity string I know it updates values and quantities in GL with mix of valuation class, transaction key modifie r and GL A/c. But how does it work when doing a mvt type? 633

Ans: Basically, the system does not know which GL has to be updated with what. here, we are giving a direction to the system to update the data. What you said is correct; the system will update the value and qty in the materi al master. You would have seen some more fields also, like Movement indicator, consumption, value string and transaction event key etc., While creating a PO, the system will take the Movement type as a base, with MT, it will identify the MI(movement indicator -used to define whether it is goods move ment for production order, purchase order, delivery note etc), and it will identify t he consumption,( like it is assets, or consumption or sales order) and it will iden tify the value string ( it is must to assigned to movement type, through allocation of va lue string to movement type, system will automatically identify the GL ) and it will post t he entry (dr/cr)in the GL based on the transaction and event key figure which is used to determine the debit and credit entry of a GL 4. In Field Status Group there are options like Suppress, optional, Required, Display. So that it is followed by so many screens and it is determined by posti ng key. Its both debit (or) (Both) credit. Questionnaire with Answers for SAP FI What is the difference between company and company code? A company is the organizational unit used in the legal consolidation module to r oll up financial statements of several company codes. The Company Code is the smallest organizational! Unit for which a complete selfcontained set of accounts can be drawn up for purposes of external reporting. How many chart of accounts can be attached to a company code? One or more Operative Chart of Accounts can be assigned to a company code. A COA must be assigned to a company code. This COA is the operative COA and is used in both FI and CO. One Chart of Account can be assigned too many Company codes i.e., multiple company codes can either share the same or have separate COA. But a com pany code (Country specific Company code or International Company code) can have a 634

country specific COA also along with Operative COA. The link between the regular COA and the country COA appears in the alternate number field of the G/L master record. Eg: If a company's subsidiaries are located in both US & Mexico. We need to configure 2 Company codes -one for US and another for Mxico, for eg U100 and M100. The same way we create 2 COA's one for US & one for Mexico, USCA and MXCA. Mexico has different govt reporting requirements than the US so we will ne ed to define a company code specific to Country Mexico and also create a country speci fic COA to be used, in addition to normal COA. In tcode OBY6(Comp Code Global Parameters) of CC M100 we define normal COA i.e.,USCA in Chart of Accounts field and MXCA in Country Chart/Accts field. What are substitutions and validations? What is the precedent? Validations are used to check settings and return a message if the prerequisite check condition is met. Substitutions are similar to validations; they actually replace and fill in fiel d values behind the scenes without the user s knowledge unlike validations that create on-s creen msgs to the user. What is a controlling area? The Controlling Area is the central organizational unit within CO module. It is representative of a contained Cost Accounting envt where costs and revenues can be managed. Define relationship between controlling area and company code? A controlling area may include one or more company codes which must use the same operative chart of accounts as the controlling area. A Controlling Area can cont ain multiple company code assignments but a single company code can be assigned to o nly one controlling area. What is a fiscal year variant? Fiscal Year is a period of 12 months and SAP provides 4 special periods to posti ng 635

adjustment Entries. Fiscal year determines posting periods. Posting periods are used to assign business transactions. Fiscal year may be year dependent or year independ ent. What are special periods used for? The Special periods in a fiscal year variant can be used for things like posting audit or tax adjustments to a closed fiscal year. What do you mean by year dependent in fiscal year variants? Year Dependent: the financial year is same as calendar year. Starting from 1st J an to 31st Dec (where posting periods and the calendar months are equal) Year Independent: the financial year is different from calendar year Starting fr om 1st April to 31st March (where the posting period months are not equal to calendar y ear months) What are shortened fiscal year? When are they used? Shortened Fiscal Year: a financial year, which has less than 12 periods. What are posting periods? The Posting period variant controls which posting periods, both normal and speci al, are open for each company code. It is possible to have a different posting period va riant for each company code in the organization. The posting period is independent of the fiscal year variant. What are document types and what are they used for? Document type is the identifier of different account transactions like SA for G/ L,AA for Asset Accounting etc.The doc. Types controls things like type of the account tha t can be posted to, the number range assigned to it, and required doc header fields. How are tolerance group for employees used? Tolerance group stores Posting amount defaults. Tolerance groups are assigned to User ID s that ensures only authorized persons can make postings. What are posting keys? State the purpose of defining posting keys? Posting keys determine whether a line item entry is a debit or a credit as well as the 636

possible field status for the transaction. Posting keys are SAP delivered. If u want changes like making additional fields optional on payment type posting keys then the best possible action is to copy the posting key that needs to be modified and then mo dify it. What are field status groups? Field status groups control the additional account assignments and other fields that can be posted at the line item level for a G/L account. Questions and Answers for SAP Financial Q1-What are adjustment postings and its use? Give t.codes and paths if possible? Answer: fb50,f-02 and others could be used for adjustments. These adjustments ar e to correct any financial representation that has already been booked into the ac counts. Q2-Suppose I have purchased goods of 10 units (raw materials or semi-finished goods) worth Rs10000 from vendor A (suppose) and also made payment for the same. Now during the manufacturing process, it was observed that 3 units are defective , now my question is how do we deal with the defective units in SAP as I have already made payment for the 10 units(i.e Rs10000). Answer: If you have a GRN against these materials, then the same can be return delivered. An appropriate movement type needs to be configured for the same. As for the payment, raise a credit note on the vendor. * Using Debit Memo you can get the money for defective 3 units. *--Gnan Eswari Q.3-We always copy company code or we can create manually also? If possible give reasons also. Answer: There are loads of tables that get copied over when copying co codes. Th is might be incomplete in a manual copy, and hence the manual route is not advisabl e. 637

Q.4-In case of APP, when bank master data updated? Q.5-Suppose in 2004 I have depreciation key 'AB&in 2005 depreciation key I have changed to"CD". In what way my balances would be affected like balances of depreciation, accumulated depreciation, assets etc. Answer: The difference in the depreciation that is posted already and what shoul d be posted with historical effect will be posted in the current accounting period . Q.6 How many chart of accounts can be assigned to company code we can assign company code to chart of account through OB62? Now my question is in what way we can assign three types of chart of account to company code in one transaction co de (I might be wrong plz correct me) Answer: Three, although the group and country chart of accounts are optional. Th e group chart of accounts is assigned to the operational chart of accounts, and th e only mandatory Co is the Operational Co Q.7 How many financial statement versions can be assigned to co. code? Answer: As many FSVs as you want can be assigned to the co code i.e. 1:n as of Co Code: FSV. I have created Company Code and all other configuration related to the C Code. Also in MM I have created purchase order, created vendor, material etc. I couldn 't activate the PO due to the following error messages in red: 1. MAINTAIN TOLERANCE LIMITS FOR TOLERANCE KEY PE ACCOUNT ASSIGNMENT 2. CONTROL INDICATORS FOR CONTROLLING AREA DO NOT EXIST. I have assigned controlling area to company code and I could see the controlling area in existence via master file and gl verification. 638

1. MAINTAIN TOLERANCE LIMITS FOR TOLERANCE KEY PE ACCOUNT ASSIGNMENT -----> Please follow this link ---> SPRO ----> MM----> Purchasing --> Purchase Order ---> Set Tolerance limits for price variance ---> Here you have t o set for Tolerance keys PE and SE. Just copy them from std co. code. 2. CONTROL INDICATORS FOR CONTROLLING AREA DO NOT EXIST. -----> In Controlling ---> General Controlling ---> Maintain Controlling Area ---> Main tain Controlling Area ---> Activate Components/Control Indicators ---> You need to ch eck if you want to activate the order management/activity based costing/commitment management etc. SAP FI FAQ 1. There is "company" field in the Company Code global settings. The R/3 help says that it is being used for consolidation. We can use Group Chart of account to do the same. What is the significance of this field? 2. When we copy the COA, only one Fin Stat Version is being copied. A COA can have many Fin Stat Version. Why copying of COA allows only one Fin St Ver? 3. What are the information that are not copied to new company code when we copy company code? 4. Whether one group chart of account can be assigned to 2 Operational charts. For Eg. INTA and INTB is being used by group of company as OCA. Whether GCA GRP can be assigned to INTA and INTB? 1A). Company is an organizational unit which is generally used in the legal consolidation to roll up financial statements of several company codes. A compan y can include one or more company codes. If we are going for Consolidation , we need t o enter the 6 character alphanumeric company identifier that relates to this company cod e. Company Codes within a Company must use the same chart of accounts and fiscal ye ar. And for consolidation purpose we use Group COA wherein we link the Operating COA 639

thru entering the GL account no. of the Group COA in the GL Account of the Opera ting COA. 2A). A financial statement version corresponds to the chart of accounts and wherein Individual (operational) accounts are assigned to the corresponding FS i tem on the lowest level of this version. But as for the rollup of Accounts is not possi ble in all the FSV which can be copied, n rather can update manually n create multiple FSVs if necessary depending on the Financial Statements which are necessary for the Organization. 3A). All the Organizational units (Global Data) for a company code will b copied to new company code upon using the copy function except for the transactional data. 4A). Yes, Group COA can be assigned i.e., the GL A/c.No. is linked to the GL Accounts of the both Operating COA . That means Group COA consists of Unique set of Accounts which can be linked to Op.COA 1 and Op.COA 2. Ans: Q.No.1. In the SAP system, consolidation functions in financial accounting are based on companies. A company can comprise one or more company codes. for example: Company A have 4 company codes which is existing in different state and / or country. When Company A wants to consolidated the accounts, it will give the com mon list of accounts which in turn called group chart of accounts. Group chart of ac count is used to define/ list the GL account uniformly for all company codes. Ans: Q.No.2. In SAP R/3 system, will allow only one financial statement version for single COA which you need to assign the same while copying the COA. T.code OBY7 Ans: Q.No.3. When you want to create FYV, PPV, COA etc for new company code which is as same as existing company code, then you can copy all the information from the source company code to the target company else whatever is required as per t he new company code requirement you can only copy the same, rest you can create as per the requirement. for example Fiscal year for new company code may be shortened fisca l year which is differ from the existing company code. In this case, fiscal year for ne w company 640

code you have to create and assign it to company code. Ans: Q.No.4. Operational chart of accounts is something differ from the Group ch art of accounts but Group chart of account can be assigned to Operating chart of accoun t 1 and 2 through GL account no. Operating chart of accounts: The operating chart of accounts contains the GL accounts that you use for posting in your company code during daily activities. Financial accounting and controlling both use this chart of accounts. You have to assign a n operating chart of account to a company code. Group chart of accounts: The group chart of accounts contains the GL accounts th at are used by the entire corporate group. This allows the company to provide repor ts for the entire corporate group How do I know which target cost version we are using? To find out which version is used for your Target Cost, try this menu path IMG > Controlling --> Product Cost Controlling --> Cost Object Controlling --> Product Cost by Order --> Period-end Closing --> Variance Calculation --> Define Target Cost Versions (tcode OKV6). How do you change the "Input tax code -Assets without input tax" value for a company in Asset Accounting? Technically, how do you change field MWSKZVA field in table T093C? TIA. You can used transaction 'OBCL'. Via customizing: Asset accounting --> Integration with general ledger --> Assign input tax indicator for non-taxable acquisitions 641

Require GR & IV report Is there any report on GR pending for IV? You could try executing program RFWERE00, without postings. This is the same program which is used for period end closing-regrouping of GR/I R...but for only a report do not create postings. or May be transaction MB5S can help you out. Retained Profit Account After you run the GL balance carry forward, you only manage to know the balance carry forward for the retained profit account but you don't how much is actually post to the particular account. You have try almost all of the standard report but still can't find any report that can show you the figure. The balance carried forward is only a 'calculated' figure and not a 'posted' fig ure. The break-up of the retained earnings figure is available when you run the balan ce carried forward report. You can also derive the balance by selecting only the P&L Accounts for the relev ant period. The net balance of these accounts should equal the retained earnings acc ount. ACH payment configuration Based on 4.0B. Is it possible to configure the system for ACH payments or do we need to upgrade? You can use RFFOUS_T to produce an ACH file. You may have to use user exits to write header and trailer records. Please read documentation on this program a nd it is 642

self-explanatory. Locking of Planning Data in Profit Center Accounting How to lock planning data in profit center accounting. In 4.6 b the transaction is S_ALR_87004395 -Maintain Versions you can lock versions for each fiscal year Changes in vendor master Is there a report which shows changes in vendor master data. Not only for one like MK04 or XK04 but for a range like all changes in vendors p er c code. (should be similar to customer master transaction OV51) You can used report "RFKABL00". In the accounts payable reporting menu this program can be found via: Accounts payable --> Adequacy and documentation --> Master data --> Display of vendor changes (Depending on your SAP version of course) Bank Statement Upload How to use the program RFEBKATX? This creates two files STATE.TXT and ITEM.TXT. How are these files imported into SAP? Try using program RFEBKA00 to upload the two files. 643

-one is the header file containing the House bank & account information along with the date and the statement number - the other is the item details Integration of FICO with Other Modules What are the steps for integration of FICO with other modules SD, MM etc.? Some basic information: FI-MM: The integration between FI-MM happens in T-code OBYC. 1. When PO is created: ---- No Entry ----2. When GR is posted Inventory Account dr (Transaction Key BSX in OBYC) To GRIR account (T.Key WRX in T-code OBYC) 3. When Invoice is posted GRIR account Dr. Vendor account Cr. 4. Payment made to Vendor Vendor A/c Dr To Bank Clearing A/c Cr. Points to know : Movement Types, Assignment of Movement types to T-keys (Tcode OMJJ), Value string (I also need some information on this) , OMWN and OMWB transactions. 644

There is a close integration b/w FI & MM, actually document flows from MM to FI in the following areas such as, 1. Movement Types: Used to enable the system to find the predefined posting rules determining how t he accounts of financial accounting system are to be posted & to update the stock f ields in the matrl master data.(Goods Receipt, Goods Issue, etc) 2. Valuation Class: Assignment of material to grp of gl account, used to determine the gl accounts t hat are updated as a result of goods movement. 3. Transaction/Event key: Used to control the storage or filing of documents & assignment of documents. Us ed to differentiate b/w various transactions such as goods movement that occur in inve ntory. 4. Material Type: Each material should assign mtrl type in mtrl master record used to update wheth er changes made in qty are updated in material master record & change in value also updated in stock account. FI-SD Integration: The integration is done in T-code VKOA 1. Sales Order Created ---No Entry--2. PGI done (Goods issue) 645

Cost of Goods Sold Dr (Configured in OBYC GBB T-Key) To Inventory Account 3. Billing document released to Accounting Customer Account Dr. To Sales Revenue Account (ERL T-key in Pricing procedure) Note : The GL account is assigned to this ERL in VKOA 4. Payment Received Bank Clearing A/c Dr Customer A/c Cr. Points to Know : Good to understand the pricing procedure and how the different transaction keys are used like ERL, ERS etc. Entering Exchange Rate You used OB08 to enter the exchange rate ratio (from) and ration (to). There are three type of Exchange rate : 1. EURO Euro Dollar 2. M Standard translation at average rate 3. R Exchange rate for currency revaluation Some Important Tcodes for FI GL AR AP Asset T Codes Details Financial Accounting SPRO Enter IMG 646

OX02 OX03 OKBD OB45 OB29 OB37 OB13 OBY7 OBY9 OBD4 OBY2 OB53 OB58 OBC4 OBBO OBA7 OB41 OBA4 FBN1 OBL1 647

Company Code - Create, Check, Delete Create Business Area Functional Areas Create Credit Control Area Maintain Fiscal Year Variant Assign Co. Code to Fiscal Year Variant Creation of Chart of Account (CoA) Copy Chart of Account (CoA) Transport Chart of Account Define Account Group Copy GL Accounts from the Chart to Co. Code Define Retained Earnings Maintain Financial Statement Versions Maintain Field Status Variant Define Posting Period Variant Define Document Type & Number Ranges Maintain Posting Keys Create Tolerance Groups Create GL Number Ranges Automatic Posting Documentation

FBKP Automatic Account Assignment OBYC MM Automatic Account Assignment OBY6 Enter Global Parameters FS00 Creation of GL Master Records (F-02) Posting of GL Transactions (FB03) Display of GL Document (FS10N) Display of GL Accounts OB46 Define Interest Calculation Types OBD3 Define Vendor Account Group (XK01) Creation of Vendor Master (F-43) Purchase Invoice Posting (FK10N) Display Vendor Account F112 Define House Bank OBB8 Maintain Terms of Payment (ToP) OBD2 Creation of Customer Account Group OBA3 Customer Tolerance Groups (XD01) Creation of Customer Master (FD10N) Display Customer Account (F-28) Incoming Payment Posting OB61 Define Dunning Area 648

EC08 Copy Reference Chart of Depreciation (CoD) OADB Define Depreciation Area OAOB Assign Chart of Depreciation to Co. Code OAOA Define Asset Class AO90 Assignment of Account in Asset Class OAY2 Determination of Depreciation Area in Asset Class (AS01) Creation of Asset Master (AS11) Creation of Sub Asset (F-90) Asset Purchase Posting (AFAB) Depreciation Run (F-92) Asset Sale Posting (AW01N) Asset Explorer SAP FI Transaction Code List 1 How to reverse cleared documents? The following procedure is to be followed to reverse the cleared document. 1. Reset the cleared document and reverse the document. Path # Accounting ---> financial Accounting ---> C/L ---> Document---> Reset Cle ared items -T. code : FBRA In this screen select resetting and reverse radio button and give the reversal r eason. : 01 and save the settings. F-01 Enter Sample Document 649

F-02 F-03 F-04 F-05 F-06 F-07 F-18 F-19 F-20 F-21 F-22 F-23 F-25 F-26 F-27 F-28 F-29 F-30 F-31 F-32 650

Enter G/L Account Posting Clear G/L Account Post with Clearing Post Foreign Currency Valuation Post Incoming Payments Post Outgoing Payments Payment with Printout Reverse Statistical Posting Reverse Bill Liability Enter Transfer Posting Enter Customer Invoice Return Bill of Exchange Pmt Request Reverse Check/Bill of Exch. Incoming Payments Fast Entry Enter Customer Credit Memo Post Incoming Payments Post Customer Down Payment Post with Clearing Post Outgoing Payments Clear Customer

F-33 F-34 F-35 F-36 F-37 F-38 F-39 F-40 F-41 F-42 F-43 F-44 F-46 F-47 F-48 F-49 F-51 F-52 F-53 F-54 651

Post Bill of Exchange Usage Post Collection Post Forfaiting Bill of Exchange Payment Customer Down Payment Request Enter Statistical Posting Clear Customer Down Payment Bill of Exchange Payment Enter Vendor Credit Memo Enter Transfer Posting Enter Vendor Invoice Clear Vendor Reverse Refinancing Acceptance Down Payment Request Post Vendor Down Payment Customer Noted Item Post with Clearing Post Incoming Payments Post Outgoing Payments Clear Vendor Down Payment

F-55 F-56 F-57 F-58 F-59 F-60 F-62 F-63 F-64 F-65 F-66 F-67 F-90 F-91 F-92 F.01 F.02 F.03 F.04 F.05 652

Enter Statistical Posting Reverse Statistical Posting Vendor Noted Item Payment with Printout Payment Request Maintain Table: Posting Periods Maintain Table: Exchange Rates Park Vendor Invoice Park Customer Invoice Preliminary Posting Park Vendor Credit Memo Park Customer Credit Memo Acquisition from purchase w. vendor Asset acquis. to clearing account Asset Retire. frm Sale w/ Customer ABAP/4 Report: Balance Sheet Compact Journal Reconciliation G/L: Create Foreign Trade Report Foreign Currency Val.: Open Items

F.06 F.07 F.08 F.09 F.0A F.0B F.10 F.11 F.12 F.13 F.14 F.15 F.16 F.17 F.18 F.19 F.1A F.1B F.20 F.21 653

Foreign Currency Valuation:G/L Assts G/L: Balance Carried Forward G/L: Account Balances G/L: Account List G/L: FTR Report on Disk G/L: Create Z2 to Z4 G/L: Chart of Accounts G/L: General Ledger from Doc.File Advance Tax Return ABAP/4 Report: Automatic Clearing ABAP/4 Report: Recurring Entries ABAP/4 Report: List Recurr.Entries ABAP/4 Report: G/L Bal.Carried Fwd ABAP/4 Report: Cust.Bal.Confirmation ABAP/4 Report: Vend.Bal.Confirmation G/L: Goods/Invoice Received Clearing Customer/Vendor Statistics Head Office and Branch Index A/R: Account List A/R: Open Items

F.22 F.23 F.24 F.25 F.26 F.27 F.28 F.29 F.2A F.2B F.2C F.2D F.2E F.2F F.2G F.30 F.31 F.32 F.33 F.34 654

A/R: Open Item Sorted List A/R: Account Balances A/R: Interest for Days Overdue Bill of Exchange List A/R: Balance Interest Calculation A/R: Periodic Account Statements Customers: Reset Credit Limit A/R: Set Up Info System 1 Calc.cust.int.on arr.: Post (w/o OI) Calc.cust.int.on arr.: Post(with OI) Calc.cust.int.on arr.: w/o postings Customrs: FI-SD mast.data comparison Reconciliation Btwn Affiliated Comps Management Acct Group Reconciliation Create Account Group Reconcil. G/L A/R: Evaluate Info System Credit Management - Overview Credit Management - Missing Data Credit Management - Brief Overview Credit Management - Mass Change

F.35 F.36 F.37 F.38 F.39 F.40 F.41 F.42 F.44 F.45 F.46 F.47 F.48 F.4A F.4B F.4C F.50 F.51 F.52 F.53 655

Credit Master Sheet Adv.Ret.on Sls/Pur.Form Printout(DE) Adv.rept.tx sls/purch.form print (BE Transfer Posting of Deferred Tax C FI Maint. table T042Z (BillExcTyp) A/P: Account List A/P: Open Items A/P: Account Balances A/P: Balance Interest Calculation A/P: Set Up Info System 1 A/P: Evaluate Info System Vendors: calc.of interest on arrears Vendors: FI-MM mast.data comparison Calc.vend.int.on arr.: Post (w/o OI) Calc.vend.int.on arr.: Post(with OI) Calc.vend.int.on arr.: w/o postings G/L: Profitability Segment Adjustmnt G/L: Open Items G/L: Acct Bal.Interest Calculation G/L: Account Assignment Manual

F.54 F.56 F.57 F.58 F.59 F.5A F.5B F.5C F.5D F.5E F.5F F.5G F.5I F.61 F.62 F.63 F.64 F.65 F.66 F.70 656

G/L: Structured Account Balances Delete Recurring Document G/L: Delete Sample Documents OI Bal.Audit Trail: fr.Document File Accum.Clas.Aud.Trail: Create Extract Accum.Clas.Aud.Trail: Eval.Extract Accum.OI Aud.Trail: Create Extract Accum.OI Audit Trail: Display Extr. G/L: Update Bal. Sheet Adjustment G/L: Post Balance Sheet Adjustment G/L: Balance Sheet Adjustment Log G/L: Subseq.Adjustment(BA/PC) Sp.ErA G/L: Adv.Rep.f.Tx on Sls/Purch.w.Jur Correspondence: Print Requests Correspondence: Print Int.Documents Correspondence: Delete Requests Correspondence: Maintain Requests Correspondence: Print Letters (Cust) Correspondence: Print Letters (Vend) Bill/Exchange Pmnt Request Dunning

F.71 DME with Disk: B/Excha. Presentation F.75 Extended Bill/Exchange Information F.77 C FI Maintain Table T045D F.78 C FI Maintain Table T045B F.79 C FI Maintain Table T045G F.80 Mass Reversal of Documents F.81 Reverse Posting for Accr./Defer.Docs F.90 C FI Maintain Table T045F F.91 C FI Maintain Table T045L F.92 C FI Maintain T012K (Bill/Exch.) F.93 Maintain Bill Liability and Rem.Risk F.97 General Ledger: Report Selection F.98 Vendors: Report Selection F.99 Customers: Report Selection F/LA Create Pricing Report F/LB Change pricing reports F/LC Display pricing reports F/LD Execute pricing reports F00 SAPoffice: Short Message F000 Accounting 657

F010 F01N F01O F01P F01Q F01R F01S F01T F040 F041 F042 F043 F044 F045 F046 F101 F103 F104 F107 F110 658

ABAP/4 Reporting: Fiscal Year Change Debit position RA single reversal Vacancy RU single reversal Accruals/deferrals single reversal Debit position MC single reversal MC settlement single reversal Reverse Periodic Posting Reverse Acc./Def. General Contract Reorganization Bank Master Data Archiving G/L Accounts Archiving Customer Archiving Vendor Archiving Document Archiving Transaction Figures Archiving ABAP/4 Reporting: Balance Sheet Adj. ABAP/4 Reporting: Transfer Receivbls ABAP/4 Reporting: Receivbls Provisn FI Valuation Run Parameters for Automatic Payment

F111 Parameters for Payment of PRequest F13E ABAP/4 Report: Automatic Clearing F150 Dunning Run F48A Document Archiving F53A Archiving of G/L Accounts F53V Management of G/L Account Archives F56A Customer Archiving F58A Archiving of Vendors F61A Bank archiving F64A Transaction Figure Archiving F66A Archiving of Bank Data Storage F8+0 Display FI Main Role Definition F8+1 Maintain FI Main Role Definition F8+2 Display FI Amount Groups F8+3 Maintain FI Amount Groups F8B4 C FI Maintain Table TBKDC F8B6N C FI Maintain Table TBKPV F8BC C FI Maintain Table TBKFK F8BF C FI Maintain Table T042Y F8BG Maintain Global Data for F111 659

F8BH F8BJ F8BK F8BM F8BN F8BO F8BR F8BS F8BT F8BU F8BV F8BW F8BZ F8XX FA39 FAKA FAKP FAR1 FARA FARB 660

Inconsistencies T042I and T042Y Maintain Clearing Accts (Rec.Bank) Maintain ALE-Compatible Pmnt Methods Maintain numb.range: Payment request Corr.Acctg Documents Payment Block Payment request archiving Levels for Payment Requests Detail display of payment requests Display Payment Requests Create payment runs automatically Reversal of Bank-to-Bank Transfers Reset Cleared Items: Payt Requests F111 Customizing Payment Request No. Ranges KI3-F8BM Call up report with report variant Config.: Show Display Format Config.: Maintain Display Format S FI-ARI Maint. table T061A S FI-ARI Maint. table T061P/Q C FI-ARI Maint. table T061R

FARI AR Interface: Third-party applicatns FARY Table T061S FARZ Table T061V FAX1 BC sample SAP DE 2.1 FAX2 BC sample 2 SAP DE 2.1 FB00 Accounting Editing Options FB01 Post Document FB02 Change Document FB03 Display Document FB03Z Display Document/Payment Usage FB04 Document Changes FB05 Post with Clearing FB05_OLD Post with clearing FB07 Control Totals FB08 Reverse Document FB09 Change Line Items FB10 Invoice/Credit Fast Entry FB11 Post Held Document FB12 Request from Correspondence FB13 Release for Payments 661

FB1D FB1K FB1S FB21 FB22 FB31 FB41 FB50 FB60 FB65 FB70 FB75 FB99 FBA1 FBA2 FBA3 FBA6 FBA7

Clear Customer Clear Vendor Clear G/L Account Enter Statistical Posting Reverse Statistical Posting Enter Noted Item Post Tax Payable G/L Acct Pstg: Single Screen Trans. Enter Incoming Invoices Enter Incoming Credit Memos Enter Outgoing Invoices Enter Outgoing Credit Memos Check if Documents can be Archived Customer Down Payment Request Post Customer Down Payment Clear Customer Down Payment Vendor Down Payment Request Post Vendor Down Payment

FBA7_OLD Post Vendor Down Payment FBA8 Clear Vendor Down Payment 662

FBA8_OLD Clear Vendor Down Payment FBB1 Post Foreign Currency Valn FBBA Display Acct Determination Config. FBBP Maintain Acct Determination Config. FBCJ Cash Journal FBCJC0 C FI Maintain Tables TCJ_C_JOURNALS FBCJC1 Cash Journal Document Number Range FBCJC2 C FI Maint. Tables TCJ_TRANSACTIONS FBCJC3 C FI Maintain Tables TCJ_PRINT FBCOPY Copy Function Module FBD1 Enter Recurring Entry FBD2 Change Recurring Entry FBD3 Display Recurring Entry FBD4 Display Recurring Entry Changes FBD5 Realize Recurring Entry FBD9 Enter Recurring Entry FBDF Menu Banque de France FBE1 Create Payment Advice FBE2 Change Payment Advice FBE3 Display Payment Advice 663

FBE6 Delete Payment Advice FBE7 Add to Payment Advice Account FBF1 C80 Reporting Minus Sp.G/L Ind. FBF2 Financial Transactions FBF3 Control Report FBF4 Download Documents FBF5 Reports Minus Vendor Accounts FBF6 Document Changes FBF7 C80 Reports Minus Sp.G/L Ind. FBF8 C84 Reports FBFT Customizing BDF FBIPU Maintain bank chains for partner FBKA Display Accounting Configuration FBKF FBKP/Carry Out Function (Internal) FBKP Maintain Accounting Configuration FBL1 Display Vendor Line Items FBL1N Vendor Line Items FBL2 Change Vendor Line Items FBL2N Vendor Line Items FBL3 Display G/L Account Line Items 664

FBL3N G/L Account Line Items FBL4 Change G/L Account Line Items FBL4N G/L Account Line Items FBL5 Display Customer Line Items FBL5N Customer Line Items FBL6 Change Customer Line Items FBL6N Customer Line Items FBM1 Enter Sample Document FBM2 Change Sample Document FBM3 Display Sample Document FBM4 Display Sample Document Changes FBMA Display Dunning Procedure FBME Banks FBMP Maintain Dunning Procedure FBN1 Accounting Document Number Ranges FBN2 Number Range Maintenance: FI_PYORD FBP1 Enter Payment Request FBR1 Post with Reference Document FBR2 Post Document FBRA Reset Cleared Items 665

FBRC FBS1 FBTA FBTP FBU2 FBU3 FBU8 FBV0 FBV1 FBV2 FBV3 FBV4 FBV5 FBV6 FBVB FBW1 FBW2 FBW3 FBW4 FBW5 666

Reset Cleared Items (Payment Cards) Enter Accrual/Deferral Doc. Display Text Determin.Configuration Maintain Text Determin.Configuration Change Intercompany Document Display Intercompany Document Reverse Cross-Company Code Document Post Parked Document Park Document Change Parked Document Display Parked Document Change Parked Document (Header) Document Changes of Parked Documents Parked Document $ Post Parked Document Enter Bill of Exchange Pmnt Request Post Bill of Exch.acc.to Pmt Request Post Bill of Exchange Usage Reverse Bill Liability Customer Check/Bill of Exchange

FBW6 Vendor Check/Bill of Exchange FBW7 Bank file to file system (for FBWD) FBW8 File to Bank (for Transaction FBWD) FBW9 C FI Maintain Table T045DTA FBWA C FI Maintain Table T046a FBWD Returned Bills of Exchange Payable FBWD2 Parameter Transaction for FBWD FBWE Bill/Exch.Presentatn - International FBWQ C FI Maintain Table T045T FBWR C FI Maintain Table T045W FBWS C FI Maintain Table T046s FBZ0 Display/Edit Payment Proposal FBZ1 Post Incoming Payments FBZ2 Post Outgoing Payments FBZ3 Incoming Payments Fast Entry FBZ4 Payment with Printout FBZ5 Print Check For Payment Document FBZ8 Display Payment Run FBZA Display Pmnt Program Configuration FBZG Failed Customer Payments 667

FBZP FC10 FC11 FC80 FC82 FCAA FCC1 FCC2 FCC3 FCC4 FCCR FCH1 FCH2 FCH3 FCH4 FCH5 FCH6 FCH7 FCH8 FCH9 668

Maintain Pmnt Program Configuration Financial Statements Comparison Data Extract for FI Transfer Document C80 Document C82 Check Archiving Payment Cards: Settlement Payment Cards: Repeat Settlement Payment Cards: Delete Logs Payment Cards: Display Logs Payment Card Evaluations Display Check Information Display Payment Document Checks Void Checks Renumber Checks Create Check Information Change Check Information/Cash Check Reprint Check Reverse Check Payment Void Issued Check

FCHA Check archiving FCHB Check retrieval FCHD Delete Payment Run Check Information FCHE Delete Voided Checks FCHF Delete Manual Checks FCHG Delete cashing/extract data FCHI Check Lots FCHK Check Tracing Initial Menu FCHN Check Register FCHR Online Cashed Checks FCHT Change check/payment allocation FCHU Create Reference for Check FCHV C FI Maintain Table TVOID FCHX Check Extract - Creation FCIWCU BW Customizing for CS FCIWD00 Download InfoObject text FCIWD10 Download InfoObject hierarchies FCKR International cashed checks FCMM C FI Preparations for consolidation FCMN FI Initial Consolidation Menu 669

FCV1 Create A/R Summary FCV2 Delete A/R Summary FCV3 Early Warning List FC_BW_BEX Business Explorer Analyser FC_BW_RSA1 BW Administrator Workbench FC_BW_RSZDELETE Delete BW Query Objects FC_BW_RSZV Maintain BW Variables FD-1 Number range maintenance: FVVD_RANL FD01 Create Customer (Accounting) FD02 Change Customer (Accounting) FD02CORE Maintain customer FD03 Display Customer (Accounting) FD04 Customer Changes (Accounting) FD05 Block Customer (Accounting) FD06 Mark Customer for Deletion (Acctng) FD08 Confirm Customer Individually(Actng) FD09 Confirm Customer List (Accounting) FD10 Customer Account Balance FD10N Customer Balance Display FD10NA Customer Bal. Display with Worklist 670

FD11 FD15 FD16 FD24 FD32 FD33 FD37 FDCU FDFD FDI0 FDI1 FDI2 FDI3 FDI4 FDI5 FDI6 FDIB FDIC FDIK FDIM 671

Customer Account Analysis Transfer customer changes: send Transfer customer changes: receive Credit Limit Changes Change Customer Credit Management Display Customer Credit Management Credit Management Mass Change Loans customizing menu Cash Management Implementation Tool Execute Report Create Report Change Report Display Report Create Form Change Form Display Form Background Processing Maintain Currency Translation Type Maintain Key Figures Report Monitor

FDIO Transport Reports FDIP Transport Forms FDIQ Import Reports from Client 000 FDIR Import Forms from Client 000 FDIT Translation Tool - Drilldown Report FDIV Maintain Global Variable FDIX Reorganize Drilldown Reports FDIY Reorganize Report Data FDIZ Reorganize Forms FDK43 Credit Management - Master Data List FDMN FDOO Borrower's notes order overview FDTA TemSe/REGUT Data Administration FDTT Treasury Data Medium Administration FEBA Postprocess Electronic Bank Statmt FEBC Generate Multicash format FEBMSG Display Internet Messages FEBOAS Request Account Statement via OFX FEBOFX OFX Functions FEBP Post Electronic Bank Statement 672

FEBSTS Search String Search Simulation FESR FEUB FEUI FF$3 FF$4 FF$5 FF$6 FF$7 FF$A FF$B FF$C FF$D FF$L FF$S FF$X FF-1 FF-2 FF-3 FF-4 673 Importing of POR File (Switzerland) Adjust VIBEPP after EURO conversion Real Estate Implementation Guide Send planning data to central system Retrieve planning data Retrieve transmission results Check settings Check all external systems Maintain TR-CM subsystems Convert Planning Group Convert planning level Convert business areas Display transmission information Display transmission information Configure the central TR-CM system Outstanding Checks Outstanding Bills of Exchange Cash Management Summary Records CMF Data In Accounting Documents

FF-5 FF-6 FF-7 FF-8 FF-9 FF.1 FF.3 FF.4 FF.5 FF.6 FF.7 FF.8 FF.9 FF.D FF/1 FF/2 FF/3 FF/4 FF/5 FF/6 674

CMF Records fr.Materials Management CMF Records from Sales Forecast Item Journal Payment Advice Journal Journal Standard G/L Account Interest Scale G/L Account Cashed Checks Vendor Cashed Checks Import Electronic Bank Statement Display Electronic Bank Statement Payment Advice Comparison Print Payment Orders Post Payment Orders Generate payt req. from advices Compare Bank Terms Compare value date Archive advices from bank statements Import electronic check deposit list Post electronic check deposit list Deposit/loan mgmt analysis/posting

FF/7 FF/8 FF/9 FF63 FF65 FF67 FF68 FF6A FF6B FF70 FF71 FF72 FF73 FF74 FF7A FF7B FF:1 FFB4 FFB5

Deposit/loan management int accruals Import Bank Statement into Cash Mgmt Compare Advices with Bank Statement Create Planning Memo Record List of Cash Management Memo Records Manual Bank Statement Manual Check Deposit Transaction Edit Cash Mgmt Pos Payment Advices Edit liquidity forecast planned item Cash Mgmt Posit./Liquidity Forecast Cash Position Liquidity forecast Cash Concentration Use Program to Access Cash Concntn Cash Position Liquidity forecast Maintain exchange rates Import electronic check deposit list Post electronic check deposit list

FFL_OLD Display Transmission Information 675

FFS_OLD Display Transmission Information FFTL Telephone list FFW1 Wire Authorization FFWR Post Payment Requests from Advice FFWR_REQUESTS Create Payment Requests from Advice FF_1 Standard G/L Account Interest Scale FF_3 G/L Account Cashed Checks FF_4 Vendor Cashed Checks FF_5 Import Electronic Bank Statement FF_6 Display Electronic Bank Statement SAP FI Transaction Code List 2 FG99 FGI0 FGI1 FGI2 FGI3 FGI4 FGI5 FGI6 FGIB 676 Flexible G/L: Report Selection Execute Report Create Report Change Report Display Report Create Form Change Form Display Form Background Processing

FGIC FGIK FGIM FGIO FGIP FGIQ FGIR FGIT FGIV FGIX FGIY FGIZ FGM0 FGRP FGRW FI01 FI02 FI03 FI04 FI06 677

Maintain Currency Translation Type Maintain Key Figures Report Monitor Transport Reports Transport Forms Import Reports from Client 000 Import Forms from Client 000 Translation Tool - Drilldown Report. Maintain Global Variable Reorganize Drilldown Reports Reorganize Report Data Reorganize Forms Special Purpose Ledger Menu Report Painter Report Writer Menu Create Bank Change Bank Display Bank Display Bank Changes Mark Bank for Deletion

FI07 Change Current Number Range Number FI12 Change House Banks/Bank Accounts FI12CORE Change House Banks/Bank Accounts FI13 Display House Banks/Bank Accounts FIBB Bank chain determination FIBC Scenarios for Bank Chain Determine. FIBD Allocation client FIBF Maintenance transaction BTE FIBHS Display bank chains for house banks FIBHU Maintain bank chains for house banks FIBL1 Control Origin Indicator FIBL2 Assign Origin FIBL3 Group of House Bank Accounts FIBPS Display bank chians for partners FIBPU Maintain bank chains for partner FIBTS Dis. bank chains for acct carry over FIBTU Main. Bank chains for acctCarry over FIHC Create In house Cash Center FILAUF_WF_CUST Store Order: Workflow Customizing FILE Cross-Client File Names/Paths 678

FILINV_WF_CUST Store Inventory: Workflow Customizing FINA Branch to Financial Accounting FINF Info System Events FINP Info System Processes FITP_RESPO Contact Partner Responsibilities FITP_SETTINGS Settings for Travel Planning FITP_SETTINGS_TREE Tree Maintenance Current Settings FITVFELD Tree FJA1 Inflation Adjustment of G/L Accounts FJA2 Reset Transaction Data G/L Acc.Infl. FJA3 Balance Sheet/P&L with Inflation FJA4 Infl. Adjustment of Open Items (FC) FJA5 Infl. Adj. of Open Receivables (LC) FJA6 Infl. Adj. of Open Payables (LC) FJEE Exercise Subscription Right FK01 Create Vendor (Accounting) FK02 Change Vendor (Accounting) FK02CORE Maintain vendor FK03 Display Vendor (Accounting) FK04 Vendor Changes (Accounting) 679

FK05 Block Vendor (Accounting) FK06 Mark Vendor for Deletion (Acctng) FK08 Confirm Vendor Individually (Acctng) FK09 Confirm Vendor List (Accounting) FK10 Vendor Account Balance FK10N Vendor Balance Display FK10NA Vendor Balance Display FK15 Transfer vendor changes: receive FK16 Transfer vendor changes: receive FKI0 Execute Report FKI1 Create Report FKI2 Change Report FKI3 Display Report FKI4 Create Form FKI5 Change Form FKI6 Display Form FKIB Background Processing FKIC Maintain Currency Translation Type FKIK Maintain Key Figures FKIM Report Monitor 680

FKIO FKIP FKIQ FKIR FKIT FKIV FKIX FKIY FKIZ FKMN FKMT FLB1 FLB2 FLBP FLCV FM+0 FM+1 FM+2 FM+3 FM+4 681

Transport Reports Transport Forms Import Reports from Client 000 Import Forms from Client 000 Translation Tool - Drilldown Report. Maintain Global Variable Reorganize Drilldown Reports Reorganize Report Data Reorganize Forms FI Acct Assignment Model Management Post processing Lockbox Data Import Lockbox File Post Lockbox Data Create/Edit Document Template WF Display FM Main Role Definition Maintain FM Main Role Definition Display FM Amount Groups Maintain FM Amount Groups Display FM Budget Line Groups

FM+5 FM+6 FM+7 FM+8 FM+9 FM+A FM+B FM03 FM21 FM22 FM25 FM26 FM27 FM28 FM29 FM2D FM2E FM2F FM2G FM2H 682

Maintain FM Budget Line Groups Display FM Document Classes Maintain FM Document Classes Display FM Activity Categories Maintain FM Activity Categories Display Doc.Class-->Doc.Cat. Assgmt Maintain Doc.Clase-->Doc.Cat.Assgmt Display FM Document Change Original Budget Display Original Budget Change Supplement Display Supplement Change Return Transfer Budget Display Return Display Funds Center Hierarchy Change Budget Document Display Budget Document Funds Center Hierarchy Maintain Funds Center Hierarchy

FM2I Create Funds Center FM2S Display Funds Center FM2T Change Releases FM2U Change Funds Center FM2V Display Releases FM3D Display Commitment Item Hierarchy FM3G Commitment Item Hierarchy FM3H Maintain Commitment Item Hierarchy FM3I Create Commitment Item FM3N Commitment Items for G/L Accounts FM3S Display Commitment Item FM3U Change Commitment Item FM48 Change Financial Budget: Initial Scn FM48_1 PS-CM: Create Planning Layout FM48_2 PS-CM: Change Planning Layout FM48_3 PS-CM: Display Planning Layout FM49 Display Financial Budget: Init.Scrn FM4G Budget Structure Element Hierarchy FM5I Create Fund FM5S Display Fund 683

FM5U Change Fund FM5_DEL Delete fund preselection FM5_DISP Display fund preselection FM5_SEL Preselection Fund FM6I Create Application of Funds FM6S Display Application of Funds FM6U Change Application of Funds FM71 Maintain Cover Pools FM72 Assign FM Acct Asst to Cover Pool FM78 Charact.Groups for Cover Pools FM79 Grouping Chars for Cover Pool FM7A Display Cover Eligibility Rules FM7I Create Attributes for FM Acct Asst FM7P Maintain Cover Eligibility Rules FM7S Display Cover Eligibility Rules FM7U Maintain Cover Eligibility Rules FM9B Copy Budget Version FM9C Plan Data Transfer from CO FM9D Lock Budget Version FM9E Unlock Budget Version 684

FM9F FM9G FM9H FM9I FM9J FM9K FM9L FM9M FM9N FM9P FM9Q FM9W FMA1 FMA2 FMA3 FMA4 FMAA FMAB FMAC FMAD 685

Delete Budget Version Roll Up Supplement Roll up Original Budget Roll Up Return Roll Up Releases Change Budget Structure Display Budget Structure Delete Budget Structure Generate Budget Object Reconstruct Budget Distrbtd Values Total Up Budget Adjust Funds Management Budget Matching: Totals and Balances (CBM) Matching: CBM Line Items and Totals Matching: FI Line Items (CBM) Matching: FI Bank Line Items (CBM) Matching: Line Items and Totals (FM) Matching: FI FM Line Items Leveling: FM Commitment Line Items Leveling: FI-FM Totals Records

FMAE Display Change Documents FMAF Level Line Items and Totals Items FMB0 CO Document Transfer FMB1 Display Security Prices-Collect. FMBI Use Revenues to Increase Expend.Bdgt FMBUD005 FIFM Budget Data Export FMBUD006 FIFM Budget Data Import FMBV Activate Availability Control FMC2 Customizing in Day-to-Day Business FMCB Reassignment: Document Selection FMCC Reassignment: FM-CO Assignment FMCD Reassignment: Delete Work List FMCG Reassignment: Overall Assignment FMCN Reassignment: Supplement.Acct Assgt FMCR Reassignment: Display Work List FMCT Reassignment: Transfer FMD1 Change Carry forward Rules FMD2 Display Carry forward Rules FMDM Monitor Closing Operations FMDS Copy Carry forward Rules 686

FMDT FME1 FME2 FME3 FME4 FME5 FME6 FME7 FME8 FME9 FMEB FMEH FMEK FMEL FMEM FMEN FMEO FMEP FMEQ FMER 687

Display Carry forward Rules Import Forms from Client 000 Import Reports from Client 000 Transport Forms Transport Reports Reorganize Forms Reorganize Drilldown Reports Reorganize Report Data Maintain Batch Variants Translation Tool - Drilldown Structure Report Backgrnd Processing SAP-EIS: Hierarchy Maintenance FMCA: Create Drilldown Report FMCA: Change Drilldown Report FMCA: Display Drilldown Report FMCA: Create Form FMCA: Change Form FMCA: Display Form FMCA: Run Drilldown Report FMCA: Drilldown Tool Test Monitor

FMEURO1 Create Euro FM Area FMEURO2 Refresh Euro Master Data FMEURO3 Display Euro FM Areas FMEURO4 Deactivate Euro FM Areas FMEV Maintain Global Variable FMF0 Payment Selection FMF1 Revenue Transfer FMG1 FM: Create Commitment Item Group FMG2 FM: Change Commitment Item Group FMG3 FM: Display Commitment Item Group FMG4 FM: Delete Commitment Item Group FMG5 Generate BS Objects fr.Cmmt Item Grp FMHC Check Budget Structure Elements in HR FMHG Generate Budget Struc Elements in HR FMHGG Generate BS Elements f. Several Funds FMHH Master Data Check FMHIST Apportion Document in FM FMHV Budget Memo Texts FMIA Display Rules for Revs.Incr.Budget FMIB Increase Budget by Revenues 688

FMIC Generate Additional Budget Incr.Data FMIL Delete Rules for Revs Incr. Budget FMIP Maintain Rules for Revs.Incr.Budget FMIS Display Rules for Revs.Incr.Budget FMIU Maintain Rules for Revs.Incr.Budget FMJ1 Fiscal Year Close: Select Commitment FMJ1_TR Settlement: Select Commitment FMJ2 Fiscal Year Close: Carr.Fwd Commts FMJ2_TR Settlement: Transfer Commitment FMJ3 Reverse Commitments Carry forward FMJA Budget Fiscal Year Close: Prepare FMJA_TR Budget Settlement: Prepare FMJB Determine Budget Year-End Closing FMJB_TR Budget Settlement: Determine FMJC Budget Fiscal-Year Close: Carry Fwd FMJC_TR Budget Settlement: Transfer FMJD Reverse Fiscal Year Close: Budget FMLD Ledger Deletion FMLF Classify Movement Types FMN0 Subsequent Posting of FI Documents 689

FMN1 Subsequent Posting of MM Documents FMN2 Subsequent Posting of Billing Docs FMN3 Transfer Purchase Req. Documents FMN4 Transfer Purchase Order Documents FMN5 Transfer Funds Reservation Documents FMN8 Simulation Lists Debit Position FMN8_OLD Simulation Lists Debit Position FMN9 Posted Debit Position List FMN9_OLD Posted Debit Position List FMNA Display CBA Rules FMNP Maintain CBA Rules FMNR Assign SN-BUSTL to CBA FMNS Display CBA Rules FMNU Maintain CBA Rules FMP0 Maintain Financial Budget FMP1 Display Financial Budget FMP2 Delete Financial Budget Version FMR0 Reconstruct Parked Documents FMR1 Actual/Commitment Report FMR2 Actual/Commitment per Company Code 690

FMR3 Plan/Actual/Commitment Report FMR4 Plan/Commitment Report w.Hierarchy FMR5A 12 Period Forecast: Actual and Plan FMR6A Three Period Display: Plan/Actual FMRA Access Report Tree FMRB Access Report Tree FMRE_ARCH Archive Earmarked Funds FMRE_EWU01 Earmarked Funds: Euro Preprocessing FMRE_EWU02 Earmarked Funds: Euro Post processing FMRE_SERLK Close Earmarked Funds FMRP18 Clear Subsequent Postings FMSS Display Status Assignment FMSU Change Assigned Status FMU0 Display Funds Reservation Doc.Types FMU1 Maintain Funds Reservation Doc.Types FMU2 Display Funds Reservtn Fld Variants FMU3 Maintain Funds Resvtn Field Variants FMU4 Display Funds Reservation Fld Groups FMU5 Maintain Funds Reservatn Fld Groups FMU6 Display Funds Reservtn Field Selctn 691

FMU7 FMU8 FMU9 FMUA FMUB FMUC FMUD FMUE FMUF FMUG FMUH FMUI FMUJ FMUK FMUL FMUM FMUN FMUV FMV1 FMV2 692

Maintain Funds Resvtn Field Selection Display Template Type for Fds Resvtn Maintain Template Type for Fds Resvn Display Fds Res.Template Type Fields Maintain Fds Res.Template Type Fields Display Funds Res. Reference Type Maintain Funds Res.Reference Type Display Funds Res.Ref.Type Fields Maintain Fds Rsvtn Ref.Type Fields Display Reasons for Decision Maintain Reasons for Decisions Display Groups for Workflow Fields Maintain Groups for Workflow Fields Display Fields in Groups for WF Maintain Fields in Groups for WF Display Field Select -->Variant/Group Display Field Seln-->Variant/Group Funds Resvtn Field Status Var.Asst Create Forecast of Revenue Change Forecast of Revenue

FMV3 Display Forecast of Revenue FMV4 Approve Forecast of Revenue FMV5 Change FM Acct Asst in Fcst of Rev. FMV6 Reduce Forecast of Revenue Manually FMVI Create Summarization Item FMVO Fund Balance Carry forward FMVS Display Summarization Item FMVT Carry Forward Fund Balance FMVU Change Summarization Item FMW1 Create Funds Blocking FMW2 Change Funds Blocking FMW3 Display Funds Blocking FMW4 Approve Funds Blocking FMW5 Change FM Acct Asst in Funds Blkg FMWA Create Funds Transfer FMWAZ Payment Transfer FMWB Change Funds Transfer FMWC Display Funds Transfer FMWD Approve Funds Transfer FMWE Change FM Acct Asst in Funds Trsfr 693

FMX1 FMX2 FMX3 FMX4 FMX5 FMX6 FMY1 FMY2 FMY3 FMY4 FMY5 FMY6 FMZ1 FMZ2 FMZ3 FMZ4 FMZ5 FMZ6

Create Funds Reservation Change Funds Reservation Display Funds Reservation Approve Funds Reservation Change FM Acct Asst in Funds Resvn Funds Reservation: Manual Reduction Create Funds Commitment Change Funds Commitment Display Funds Pre commitment Approve Funds Pre commitment Change FM Acct Asst in Funds Prcmmt Reduce Funds Pre commitment manually Create Funds Commitment Change Funds Commitment Display Funds Commitment Approve Funds Commitment Change FM Acct Asst in Funds Commt Reduce Funds Commitment Manually

FMZBVT Carry Forward Balance FMZZ Revalue Funds Commitments 694

FM_DL07 Delete Work list FM_DLFI Deletes FI Documents Transferred from FM_DLFM Deletes all FM Data (fast) FM_DLOI Deletes Cmmts Transferred from FM FM_EURO_M Parameter maintenance for euro conv. FM_RC06 Reconcile FI Paymts--> FM Totals Items FM_RC07 Reconcile FI Paymts--> FM Line Items FM_RC08 Reconcile FM Paymts --> FM Line Items FM_RC11 Select Old Payments FM_S123 GR/IR: Post OIs to FM Again FM_S201 Post Payments on Account to FIFM FM_SD07 Display Work list FN-1 No. range: FVVD_RANL (Loan number) FN-4 Number range maintenance: FVVD_PNNR FN-5 Number range maintenance: FVVD_SNBNR FN-6 Number range maintenance: FVVD_RPNR FN09 Create Borrower's Note Order FN11 Change borrower's note order FN12 Display borrower's note order FN13 Delete borrower's note order 695

FN15 FN16 FN17 FN18 FN19 FN1A FN1V FN20 FN21 FN22 FN23 FN24 FN2A FN2V FN30 FN31 FN32 FN33 FN34 FN35 696

Create borrower's note contract Change borrower's note contract Display borrower's note contract Payoff borrower's note contract Reverse borrower's note contract Create other loan contract Create other loan contract Create borrower's note offer Change borrower's note offer Display borrower's note offer Delete borrower's note offer Activate borrower's note offer Change other loan application Change other loan contract Create policy interested party Change policy interested party Display policy interested party Delete policy interested party Policy interested party in applic. Policy interested party in contract

FN37 FN3A FN3V FN40 FN41 FN42 FN43 FN44 FN45 FN4A FN4V FN5A FN5V FN61 FN62 FN63 FN70 FN72 FN80 FN81 697

Loan Reversal Chain Display other loan application Display other loan contract Create other loan interested party Change other loan interested party Display other loan interested party Delete other loan interested party Other loan interest. Party in applic. Other loan interested prty in cntrct Delete other loan application Delete other loan contract Other loan application in contract Payoff other loan contract Create collateral value Change collateral value Display collateral value List 25 List 54 Enter manual debit position Change manual debit position

FN82 FN83 FN84 FN85 FN86 FN87 FN88 FN8A FN8B FN8C FN8D FNA0 FNA1 FNA2 FNA3 FNA4 FNA5 FNA6 FNA7 FNA8 698

Display manual debit position Create waiver Change waiver Display waiver Enter debit position depreciation Change debit position depreciation Display debit position depreciation Manual Entry: Unsched. Repayment Manual Entry: Other Bus. Operations Manual Entry: Charges Post Planned Records Policy application in contract Create mortgage application Change mortgage application Display mortgage application Complete mortgage application Mortgage application in contract Create policy application Change policy application Display policy application

FNA9 Delete policy application FNAA Reactivate deleted mortgage applic. FNAB Reactivate deleted mortg. int.party FNAC Reactivate deleted mortgage contract FNAD Reactivate deleted policy applicat. FNAE Reactivate deleted policy contract FNAG Reactivate deleted other loan applic FNAH Reactivate del. other loan int.party FNAI Reactivate deleted other loan cntrct FNAK Select file character FNAL Reactivate deleted BNL contract FNAM Reactivate deleted policy contract FNASL Loans: Account Analysis FNB1 Transfer to a Loan FNB2 Transfer from a Loan FNB3 Document Reversal - Loans FNB8 BAV Information FNB9 BAV transfer FNBD Loans-Automatic bal. sheet transfer FNBG Guarantee charges list 699

FNBU DARWIN- Loans accounting menu FNCD Transfer Customizing for Dunning FNCW1 Maintain Standard Role FNCW2 Transaction Release: Adjust Workflow FNDD Convert Dunning Data in Dunn. History FNEN Create Loan FNENALG Create General Loan FNENHYP Create Mortgage Loan FNENPOL Create Policy Loan FNENSSD Create Borrower's Note Loan FNF1 Rollover: Create file FNF2 Rollover: Change file FNF3 Rollover: Display file FNF4 Rollover: Fill file FNF9 Rollover: Evaluations FNFO ISIS: Create file FNFP ISIS: Change file FNFQ ISIS: Display file FNFR ISIS: Fill file FNFT Rollover: File evaluation 700

FNFU FNG2 FNG3 FNI1 FNI2 FNI3 FNI4 FNI5 FNI6 FNIA FNIB FNIC FNID FNIE FNIH FNIJ FNIK FNIL FNIN FNIO 701

Rollover: Update file Total Loan Commitment Total Commitment Create mortgage application Change mortgage application Display mortgage application Delete mortgage application Mortgage application to offer Mortgage application in contract Create interested party Change interested party Display interested party Delete interested party Reactivate interested party Decision-making Create credit standing Change credit standing Display credit standing Create collateral value Change collateral value

FNIP Display collateral value FNK0 Multimillion Loan Display (GBA14) FNK1 Loans to Managers (GBA15) FNKO Cond.types - Cond.groups allocation FNL1 Rollover: Create Main File FNL2 Rollover: Change Main File FNL3 Rollover: Displ. Main File Structure FNL4 New business FNL5 New business FNL6 New business FNM1 Automatic Posting FNM1S Automatic Posting - Single FNM2 Balance sheet transfer FNM3 Loans reversal module FNM4 Undisclosed assignment FNM5 Automatic debit position simulation FNM6 Post dunning charges/int.on arrears FNM7 Loan reversal chain FNMA Partner data: Settings menu FNMD Submenu General Loans 702

FNMEFNMECFNMHFNMIFNMOFNMPFNMSFNN4FNN5FNN6FNN7FNN8FNN9FNO1FNO2FNO3FNO5FNO6FNO7FNO 8 Loans management menu Loans Management Menu Loans management menu Loans information system Loans Menu Policy Loans Rollover Loans Menu Borrower's Notes Display general file Edit general file Display general main file Edit general main file Display general main file Edit general overall file Create Object Change Object Display Object Create collateral Change collateral Display collateral Create Objects from File 703

FNO9 FNP0 FNP4 FNP5 FNP6 FNP7 FNP8 FNP9 FNQ2 FNQ3 FNQ4 FNQ5 FNQ6 FNQ7 FNQ8 FNQ9 FNQF FNQG FNR0 FNR6 704

Create Collateral from File Edit rollover manually Rollover: Display file Rollover: Edit File Rollover: Display main file Rollover: Edit main file Rollover: Display overall file Rollover: Edit overall file New Business Statistics Post processing IP rejection Customer Inc. Payment Post processing Transact. Type - Acct determination. Compare Flow Type/Account Determine. Generate flow type Automatic Clearing for Overpayments Int. adjustment runs Swiss interest adjustment runs Swiss special interest runs Loans: Posting Journal Insur.prtfolio trends - NEW

FNR7 FNR8 FNR9 FNRA FNRB FNRC FNRD FNRE FNRI FNRS FNS1 FNS4 FNS6 FNS7 FNSA FNSB FNSL FNT0 FNT1 FNT2 705

Totals and Balance List Account statement Planning list Other accruals/deferrals Memo record update Accruals/deferrals reset Display incoming payments Reverse incoming payments Portfolio Analysis Discount/Premium Reversal Accrual/Deferral Collateral number range Cust. list parameters for loan order Installation parameter lists Loan Portfolio Trend Customizing Foreign currency valuation Master data summary Balance reconciliation list Loan correspondence (Switzerland) Autom. deadline monitoring Copy text modules to client

FNUB Treasury transfer FNV0 Payoff policy contract FNV1 Create mortgage contract FNV2 Change mortgage contract FNV3 Display mortgage contract FNV4 Delete mortgage contract FNV5 Payoff mortgage contract FNV6 Create policy contract FNV7 Change policy contract FNV8 Display policy contract FNV9 Delete policy contract FNVA Create paid off contracts FNVCOMPRESSION Loans: Document Data Summarization FNVD Disburse Contract FNVI Loans: General Overview FNVM Change Contract FNVR Reactivate Contract FNVS Display Contract FNVW Waive Contract FNWF WF Loans Release: List of Work Items 706

FNWF_REP Release Workflow: Synchronization FNWO FNWS FNX1 FNX2 FNX3 FNX6 FNX7 FNX8 FNXD FNXG FNXU FNY1 FNY2 FNY3 FNY6 FNY7 FNY8 FNZ0 FNZ1 707 Loans: Fast Processing Housing statistics Rollover: Create Table Rollover: Change Table Rollover: Display Table Rollover: Delete Table Rollover: Deactivate Table Rollover: Print Table TR-EDT: Documentation List of Bus. Partners Transferred List of Imported Loans New Business: Create Table New Business: Change Table New Business: Display Table New Business: Delete Table New Business: Deactivate Table New Business: Print Table Rejections report Postprocessing payment transactions

FNZA Account Determination Customizing FN_1 Table maint. transferred loans FN_2 Table maintenance transf. partner FN_UPD_FELDAUSW Update Program for Field Selection Tcodes for Configuring Assets Accounting S.No TCODE PARTICULARS 1 EC08 COPY CHART OF DEPRECIATION 2 FTXP CREATION OF 0% TAX CODES 3 OBCL ASSIGN TAX CODES FOR NON-TAXABLE TRANSACTIONS 4 OAOB ASSIGN CHART OF DEP. TO COMPANY CODE 5 SPECIFY ACCOUNT DETERMINATION 6 CREATE SCREEN LAYOUT RULES 7 OAOA DEFINE ASSET CLASSES 8 AS08 DEFINE NUMBER RANGES FOR MASTER CLASSES 9 AO90 INTEGRATION WITH GL 10 OAYZ DETERMINE DEPRECIATION AREAS IN ASSET CLASSES 11 DEFINE SCREEN LAYOUT FOR ASSET MASTER DATA 12 AO21 DEFINE SCREEN LAYOURS FOR ASSET DEP. AREAS 13 FBN1 DEFINE NUMBER RANGES FOR DEP. POSTINGS 14 OAYR SPECIFY INTERVALS AND POSTING RULES 708

15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 709

OAYO SPECIFY ROUND UP NET BOOK VALUATION DEPRECIATION KEYS DEFINE BASE METHOD AFAMD DEFINE DECLINING BALANCE METHODS AFAMS DEFINE MULTI LEVEL METHODS AFAMP DEFINE PERIOD CONTROL METHODS AFAMA DEFINE DEPRECIATION KEY AS01 ASSET MASTER CREATION AS11 CREATION OF SUB-ASSET F-90 ASSET PURCHASE POSTING AW01 ASSET EXPLORER AFAB DEPRECIATION RUN F-92 SALE OF ASSET ABUMN TRANSFER OF ASSET ABAVN SCRAPPING OF ASSET

710