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Handout - Formal Letter Structure

This document outlines the standard structure for a formal letter, including an opening, introduction paragraph, details paragraph, further development paragraph, and final paragraph requesting future action. The introduction states the purpose and topic of the letter at a high level. The details paragraph provides specific facts and context. The further development paragraph adds additional support and perspective. The final paragraph states what the letter writer wants to happen as a result of the communication.

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184 views1 page

Handout - Formal Letter Structure

This document outlines the standard structure for a formal letter, including an opening, introduction paragraph, details paragraph, further development paragraph, and final paragraph requesting future action. The introduction states the purpose and topic of the letter at a high level. The details paragraph provides specific facts and context. The further development paragraph adds additional support and perspective. The final paragraph states what the letter writer wants to happen as a result of the communication.

Uploaded by

nisargagrawal987
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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Formal Letter Structure

1. Opening

(Address your letter to Dear + the name or job title of the person you have been asked to write to, then start a new line for the opening paragraph. N.B. Although it is good practice to teach and expect students to put dates and addresses on formal letters, and to sign them appropriately, these are not required and not rewarded in the exam.)

2.

Paragraph 1: Introduction

(Why are you writing? Give the general aim and minimum information only, e.g. to complain, apply, request, disagree, and an indication of what you are responding to e.g. a recent holiday or a letter in last weeks newspaper.)

3.

Paragraph 2: Details of situation

(Give previous history of event or your background or experience. Say what happened exactly if you are making a complaint, or focus directly on the text you are arguing with. This section should include specific data such as names, dates, facts and details.)

4.

Paragraph 3: Further development

(Give further support to your claim or request. Summarise the current situation and why you should be given consideration e.g. other problems which occured with your holiday accommodation, how well you fulfil the job requirements)

5.

Final paragraph: Future action

(Say what you wish to happen next e.g. that you look forward to being called for interview or expect to receive some compensation as soon as possible. Suggest, firmly but politely, what may happen if you do not receive a response to a complaint.)

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