A2zCampus Manual

A2zCampus Manual
This manual gives an introduction on how to run the A2zCampus software. The main menu of the A2zCampus software is as follows.

Institute
The user needs to first create the College to start using the software. The college can be created by selecting the Institute from the main menu.

Only the Create Institute will be enabled while using the software for the first time, all other submenus are disabled.

Create Institute
User can create the institute here. All the information regarding the institute is to be entered here. The user is not allowed to create more than one institute. The powered user, Admin can also be created while creating institute. The Admin can create other users and can set privilege for each user depending upon the role. The working days of an institute can be set the working days by ticking the days. It is compulsory to set the working days of an institute.

Once the institute is created, Academic Year will be enabled. The user can create academic year by selecting Academic Year from the submenu.

Academic Year
The academic years of an institute can be created here. If the user needs to create an academic year of earlier years then Old Year check box should be checked. Else if the user wants to create academic year of the present year then Old Year checkbox should be unchecked.

While creating a new academic year, a message box is show asking if the user want to close the existing academic year. If

the user needs to close the existing academic year, then he/she can click Yes button, or else if the user does not want to close the current academic year then press No button. The user can close the academic year either by choosing Yes when new academic year is created or by selecting Close Academic Year from the Institute Menu.

If the user choosing yes, then another message box is displayed as below.

If the user wants to continue, click Yes. After that another message box is displayed asking if the user wants to keep the previous settings. If the user chooses Yes then the entire courses, semesters, subjects, fee details are maintained or else if the user chooses No then the user can create new details corresponding to each.

Select Academic Year

Once the academic year is selected the Institute menu allows the user to

Settings

Transport Settings The user can either set Fee Amount for all the transport users as Same Fee or Boarding Point wise. If it is Same Fee then the Transport Fee amount should be entered below. Else the user selects Boarding Point wise then the Transport Fee is calculated according to the boarding point of the users. Accounting Settings The user can keep the accounting for the government and management separately. The user can also set if they need Cost Center or not. Attendance The user can set how the attendance is to be taken either Daily wise or Subject wise.

1-Department

Department Master
The various departments can be created here.

Course Master
Different courses and their information are entered here.

Subject Master
Subjects and their information can be entered here.

Course Syllabus
Mapping of subjects to each course is done here.

2-Student

Student Registration
Registration of each student and their information are stored here. The fields that are marked (*) are mandatory. Those fields cannot be left blank.

Personal Tab: Stores the personal details of the student. Contact Details: Stores the contact details of the student such as address, phone number, email ids etc. Qualification Details: Stores all the previous exam details. Transport: Vehicle is allocated for the student here. Hostel Allocation: Hostel is allocated for the student here. Documents: Collected document details of the student are stored here.

Class Register
Class Register allows the user to assign roll number to each student.

Attendance
Student attendance can be marked and stored here.

Promotion
Promotion of each student from one semester / year to another is done here.

Termination
Termination details of a student can be entered here.

Year Out
Year Out details of students can be stored here.

Re-Admission
Re-admission of students is done here.

Discipline
Discipline management of students

CC Generation
Students CC Certificate can be generated here.

TC Generation
TC certificate can be generated here. Both multiple and single TC generation are supported.

3-Examination

Exam Master
Users can create exams for each class here.

Grade Master
Users can create different grade patterns here.

Exam Mark Entry

4-Staff

Staff Registration
Staff Registration is an interface to store the details of a staff. When a new staff is appointed their details are stored here. Personal Tab: User can enter the personal information of staff in this tab. Transport Allocation: Transport can be assigned to staff in transport allocation tab Hostel Allocation: Hostel can be assigned to staff in hostel allocation staff

Staff Attendance
Staff attendance can be entered in this form.

Discipline
Staff disciplinary details can be entered here.

5-Front Office
Front office details can be managed here

Prospectus Sale
All the information regarding the sale of the prospectus can be entered here.

Visitors Enquiry
Visitors enquiry details and related information can be stored here.

Phone Register
All the incoming and outgoing call details are stored here.

Calendar Planning
College events/holidays for an academic year can be planned.

Reminders
User can set reminders to notify them all the important events, activities, occasion or days.

6-Fee

Fee Head
The user can create various fee heads.

Currency Creation
User can store all the information about a currency and their conversion rates.

Fee Structure
Different fee structures can be created for a course based on quota, category etc.

Fee Collection
This form helps the user to collect fee from the students.

Fee Refund
This stores information about the entire fee refunded to a student.

7-Hostel

Master
The hostel master is used to store information related to hostel.

Leaving
The leaving form stores details related to both staff and student hostel vacating.

Fee Collection
Fee Collection helps the users to collect the hostel fee separately.

8-Transport

Master
The transport master is used to store information related to vehicle, route and boarding point.

Leaving
The leaving stores details related to vacating of vehicle by both staff and student.

Fee Collection
Fee collection helps the user to collect transport fee separately.

9-Accounting

Account Group
Various account groups for accounting are created here.

Account
Account form is used to create various accounts

Receipt
This is to store details of receipt transactions.

Payment
Payment details are stored here

Journal
All the transaction related information for both credit and debit are stored here.

10-User Settings

User Creation
User creation allows the Admin to create users here.

Role and Privilege Settings

Change Password
Users can change their passwords if needed using this form.

Send Mail
User can send email to staff or students using this.