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    Time Management

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    api-3750957
    This document discusses time management strategies over four generations from using notes and checklists to using self-management techniques like prioritization, goal setting, and daily planning. It discusses categorizing tasks as urgent/important or not urgent/important and focusing efforts on important tasks. It also discusses managing tasks in four quadrants based on these categorizations, with quadrant 1 being urgent and important tasks that require focus. Key strategies discussed include planning, scheduling, setting goals, analyzing time use, controlling interruptions, improving meetings, delegating tasks, and developing a "can do" attitude.

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    Attribution Non-Commercial (BY-NC)
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    Time Management

    Uploaded by

    api-3750957
    160 views16 pages
    This document discusses time management strategies over four generations from using notes and checklists to using self-management techniques like prioritization, goal setting, and daily planning. It discusses categorizing tasks as urgent/important or not urgent/important and focusing efforts on important tasks. It also discusses managing tasks in four quadrants based on these categorizations, with quadrant 1 being urgent and important tasks that require focus. Key strategies discussed include planning, scheduling, setting goals, analyzing time use, controlling interruptions, improving meetings, delegating tasks, and developing a "can do" attitude.

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    This document discusses time management strategies over four generations from using notes and checklists to using self-management techniques like prioritization, goal setting, and daily planning. It discusses categorizing tasks as urgent/important or not urgent/important and focusing efforts on important tasks. It also discusses managing tasks in four quadrants based on these categorizations, with quadrant 1 being urgent and important tasks that require focus. Key strategies discussed include planning, scheduling, setting goals, analyzing time use, controlling interruptions, improving meetings, delegating tasks, and developing a "can do" attitude.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PPT, PDF, TXT or read online from Scribd
    Download as ppt, pdf, or txt
    160 views16 pages

    Time Management

    Uploaded by

    api-3750957
    This document discusses time management strategies over four generations from using notes and checklists to using self-management techniques like prioritization, goal setting, and daily planning. It discusses categorizing tasks as urgent/important or not urgent/important and focusing efforts on important tasks. It also discusses managing tasks in four quadrants based on these categorizations, with quadrant 1 being urgent and important tasks that require focus. Key strategies discussed include planning, scheduling, setting goals, analyzing time use, controlling interruptions, improving meetings, delegating tasks, and developing a "can do" attitude.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PPT, PDF, TXT or read online from Scribd
    Download as ppt, pdf, or txt
    of 16

    Time Management

    • Four Generations
    – Notes and checklists
    – Appointment books
    – Prioritisastion, Goal setting, daily planning
    • Problems!
    – Self management?
    • Schedules Vs Results and relationships
    Time As a Resource
    • Clock Driven
    • Process Driven
    • Time as a commodity
    • Time can be wasted
    • It does not wait
    • You can never redeem
    it!!
    • Times bygone!!
    Urgent Not urgent

    I Crises Planning,
    mpo Problems Prevention
    rtant Production Production capacity
    Deadlines Relations, opportunities

    Not Interruptions Trivia


    imp Calls, mails, Reports, Time wasters
    orta Meetings, Pressing Phone, mail
    matters,
    nt leisure
    Popular activities Pleasant works
    Parameters
    • Urgent
    – Now!
    – React

    • Important
    – Act
    – Opportunity
    Quadrant I
    • Focus and it grows
    • Managers predicament

    • Stress,
    • Burnout
    • Satisfaction?
    • Escape to Q3, Q4
    Quadrant 3

    • Visitors
    • Obligations
    • Phone calls
    • Meetings
    Quadrant 3
    • Are you in Q1?
    • Priority?
    • Short term focus
    • Reputation?
    • Victimised
    • Broken relationships
    • Irresponsible
    • Responsive?
    Quadrant II
    • Effective!
    • Vision
    • Perspective
    • Balance
    • Discipline
    • Control
    • Opportunity minded
    Quadrant 2
    • Postpone and it will be
    Q1
    • Golden egg
    • Role play!
    • Mostly Q2
    • Who benefits?
    • Way to victory!
    Say No!
    • Q1 Indispensable
    • Reduce it!
    • Prioritise
    • Politely say No!
    • Unpopular? Q3
    Planning
    • Daily Vs Weekly
    • Reschedule
    • Delegated
    • Deleted
    • specific, measurable, 
    realistic, and 
    achievable Goals
    Planning
    • Be flexible.
    • Which time of day are you at your best?
    • Identify what the right thing to do is, and 
    then focus on doing it right.
    • Efficiency Vs Effectiveness.
    Planning
    • Weekly Schedule
    • Family Obligations
    • Must dos
    • Routine work
    • Quadrant 2
    • All work no play?
    Delegation
    Thumb Rules
    • Develop your “Can Do” Attitude
    • Clearly establish Goals
    • Know what to do by Prioritizing
    • Analyze your time use
    • Master Planning for effectiveness
    • Know when to do things by Scheduling
    Thumb Rules
    • Control Interruptions
    • Improve Meeting effectiveness
    • Master Correspondence
    • Increase Delegation strategies
    • Conquer Procrastination
    • Developing time Teamwork

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