PROJECT PROFILE

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Objective-: To computerize the LIC Agents Policy and
Premium Management System .
This system is basically designed
for The agent who is working with the LIC of
INDIA.

This is dealing with computerization of the

policy and calculates Premium management
done by the agent. It also calculates the
agent’s commission and Bonus he gets on
the policies

Operating system-: Microsoft Windows 98

RDBMS-: Microsoft ACCESS 2000

Front End Tool-: Microsoft Visual Basic 6.0

Project Duration-: June 2003-2004

Project Guide -: Mr.Srinivasan Rao

Submitted by-: Seema. L.Panjwani

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 INDEX

Main Sub-
Subject
Topic Topic
1. Introduction to System.
1.1 Definition.
2. Introduction to Existing System.
3. Requirement Of Analysis.
3.1 Need to develop such system.
3.2 Scope of system.
3.4 Object of proposed System.
3.5 Fact Gathering techniques.
4. Introduction to proposed system.
5. System Designing
5.1 Context Diagram
5.2 Data flow Diagram
5.2 Data Dictionary.
5.3 I/O Screen of Proposed System.

INTRODUCTION

Policy The main objective behind the project is to computerize L.I.C Agent’s
Policy And Premium Operation.

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The project covers Plan Master and Policy Information Master to identify the type

of Plan as well as conditions regarding Plans .

It also provides information about Policy amount and policy duration as well
as Policy Holder. Reference Policy Information master contain the Information of
that Policyholder who has already any policy with L.I.C. Agent Information
Master form has Information of total Agent with L.I.C.

The Transaction Section contains the Policy form with various areas like Plan
Information, Personal Information, Nominee Information, Occupation, and
Physical Identity.

The Report Section contains

Proposal Receipt having Information of Policy Holder’s policy
amount and duration of Policy as well as Maturity date of Policy.

Renewal Premium Receipt contains Premium amount regarding Policy

Holder’s Mode of Payment with duration of and Policy amount.

ABOUT THE ORGANIZATION

LIC OF INDIA i.e. Life Insurance Corporation of India is dealing with providing life

security to the people.

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Its mission is to explore & enhance the quality of life of people through financial
security by providing products & services of aspired attributes with competitive
returns,& by rendering resources for economic development.

CURRENT SYSTEM

 The current system is manual system. So all the work of calculations and
record keeping is done manually.

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 INTRODUCTION-:

From the very beginning the agent used to maintain the

records of the policies of the policyholder, along with the premium amount and
duration of the policy manually.

The commission on each policy was also calculated manually.

Moreover how much bonus does the agent gets along with the sum wise assured
report was done manually which could lead to many serious errors.

Traditional the policy holder used to come to the agent regarding information
about the polices and the added advantages, the agent used to provide
information based on the typical plan and then discussed the premium amount
and the total sum to be kept for the fixed number of durations.

Thus this could lead to the following consequences.

 Hence the calculations are performed manually.

 Chances of error prone data.

 Calculations are not performed speedily.

PROBLEMS FACED BY THE CURRENT MANUAL

SYSTEM

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 PROBLEM IDENTIFICATION

The phase of system analysis process deals with problems that are affecting in
the current manual system. The problems are those, which are affecting the
organization in it daily routine work.

As the growing trend in InfoTech World of computers need of accuracy, perfect

ness, speed and high memory data storage is a must. Each and every problem
must be solved with a least amount of time and energy.

The problems faced by existing system are described as below:

• Difficulty in Maintenance of Records.

• Time Consuming.

• Editing of data becomes a tedious job.

• No Security of Data.

• Mistakes Occurring in long Calculations [Salary Calculations, Employee

knowledge Manipulations, etc.]

• Lack of Efficiency and Man Power.

• High Data Redundancy.

• Maintenance

• Data inconsistency

• Storing.

• Records might get lost or be insufficient due to manual errors.

• Maintaining and managing data is very costly and time consuming,

because there are many documents that have to be maintained by each
branch and copies have to be transferred to relative branches.

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 • Transfer of information within the branches is costly and time
consuming

 Difficulty in Maintenance of Records:

It is very difficult to maintain data record in the system as all the records are
entered in the register or the respective record books. There are chances of the
record books or files in which all the data is kept may be torn or wearied out or
some other damages which results in the destroyed data. Also a problem occurs
if the data file or register is misplaced somewhere else and is not getting at the
time of actual requirement of the data stored. It is also difficult to maintain old
files and registers which have data of past years that the Organization has kept
for future references.

 Time Consuming:

It is very time consuming process to write each and every entry in the database
register. Also it takes a lot of time if all the entries are repeated. In the system
processes such as making different type of reports, billing, booking and
cancellation of tickets and tedious calculations are examples of time consuming
process in the system.

It is also time-consuming process to know the total number of flights and the
status of seats available and the payment of ticket done partially or fully in
advance or not. i.e. to know the status of any Organization is very difficult to
know, when written manually but through computerized system it takes less time
as it is speedy and accurate.

 Editing of Data:

Manual written data cannot be changed or edited once written. If there is a

mistake and if we try to rub and write it again it makes the register very dirty and

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untidy, which creates a bad impression of the business. If data is entered
incorrect whole document gets incorrect while editing wrongly entered data
cannot easily solve errors.

If one has done some wrong entry then to edit the data one has to go through
lots of records and, again and again editing the record makes it difficult to read.

 Data Insecurity:

As the data is stored in files or registers, it is not in a secure place. As the

storage media here are files and books or registers there are chances of getting
these storage media lost, torn, or it may go in the hands of wrong person who
can destroy the database or it can also be destroyed accidentally. Also in the
system data should be shown to the person according to his position and post in
the Organization, everybody should not be allowed to use all the data.

If the data goes in the hand of wrong person then he/she may take the
advantage of the data and the Organization may loose its market value. So
security is the major aspects of the Air Line Reservation system.

 Report Generation:

As Organization deals with the different airlines and customers so it requires

many types of reports and generate the reports of flight and booking or
cancellation status so it becomes very tedious for the office workers of the
Organization to check all the respected date and data, and according to the data
creating respective reports for the transactions. A computerized system having
report making facility can do this job easily and Organization can draw different
types of charts and diagrams to make them understand the ups and downs of his
value as well as market.

 High Data Redundancy:

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As mentioned in the current system, due to maintenance of so many registers
there is a high redundancy of data i.e. same data is recorded repeatedly.

 Data Inconsistency:

Here as mentioned in the above step the same information is written in more
than one place that creates the problem, when there is a change or deletion in
the recorded data.

FACT GATHERING TECHNIQUES

 Information gathering in any LIC SYSTEM is not an easy

task
 It has to be gathered in an organized way so that

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 (a) No system details are left out.
(b) Right problems are identified.
(c) Repetitive work is avoided.
(d) Wrong or incomplete details are not collected.

 To do this, a proper search strategy must be decided first, search strategy

includes selecting information sources and search methods.
 It also includes modeling methods to make sense out of information so
collected.
 Here an overall idea about the search methods or fact gathering
techniques which are used while gathering the information, they are:

(1) Interviewing.

(2) Record inspection.

(3) Observation.

 These techniques are used in system analysis and design stage.

I have visited the Agent many times to get information as well as the basic
problems which are occurring in the current existing manual system. As each and
every person in the office has different types of job to be done so I met some of
the people of the office.

(1) Interviews:
 Interview allows the analyst to collect or gather the information from the
individual or group who are generally the current user of the existing system
or potential user of the proposed system.

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  They may be managers or employee of the firm itself who provide the data
for the proposed system and who will be affected by it.
 As far as interview is concerned, it is a time consuming process.
 It is a basic source of qualitative information.
 It allows the analyst to discover areas of misunderstanding, indication of
resistance to the proposed system.
 Interview could be (a) Structured (b) Unstructured.
(1) Structured:
Here, it uses standardized questions as far as response of the questions is
concerned; they are divided into two formats:
(a) Open response format:
Here the questions are answered in ones own words.
(b) Closed response format:
Here sets of prescribed answers are used.

(2) Unstructured:
Here the questions are worded to suit the respondent that provide the information
about the areas overlooked or not thought to be important

 Advantages and Disadvantages of structured and unstructured

interviewing:

• ADVANTAGES:
(1) Structured:
 Ensures uniform wording of questions to all respondents.
 Easy to administer and evaluate.

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  Less interview training required.
 Result in shorter time.

(2) Unstructured:
 Questions can be worded to suit the respondent.
 May produce the information about the areas overlooked or not
thought to be important.

• DISADVANTAGES:
(1) Structured:
 Cost of preparation is high.
 Such high level of structure may not always be suitable.
 Some respondent may resist to such structure.
(2) Unstructured:
 Inefficient use of interviewer and respondent time.
 Results take a longer time.
 Extra time required for the collection of essential facts.
 The success of the interview depends on the skill of the interviewer
and his/her preparation for the interview.
 Analysts must also be aware of the kinds of difficulties at some
interview, and must know how to deal with the potential problems.

User interviews were conducted to determine the qualitative information. These

interviews that were unstructured interviews provided opportunity to gathered
information from respondents who are involved in the process for a long time.
These interviews provided information such as

 Activities involved in the process of booking or canceling the tickets.

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  Activities involved in the process handling different flights information.

 Limitation of existing system.

 Problems faced by the user in the existing system.

(2) Record Review:

 It is said that better believe in records than in people.
 Thus a good analyst always gets facts from documents.
 An existing system can be better understood by examining existing
documents, forms and files.
 In record review analyst examine information that has been recorded
about the system and users.
 Records inspection can be performed at the beginning of study as an
introduction or later in study as a basis for comparing actual operations with
what the records indicate should be happening.
 Records may include:
1) Written policy manuals.
2) Rules and regulations.
3) Standard operating procedures used in the Human Resource
Management.
4) Forms and documents.
 A good documentation system provides relationships and interaction
between them.

 Records do not show how tasks are performed or what activities are
actually occurring and where decision making power lies.
 Analyst through good analysis can get answers to questions like:
1) Who uses the forms?
2) Do they include all necessary information?

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 3) How readable and easy to follow is the records?
4) Is it ideal for analysis and inferences? etc.

To gather details about the LIC POLICIES, many kinds of records and
reports were reviewed. The study covered.
 Standard operating procedure
 Reports generated by the existing system.
 Document flow (input/output) of the LIC POLICY SYSTEMS
 Process of purchase of policy.
 Process of storing the policy and plan information.
 Process of keeping track of each and every information.
 Types and format of database registers.

(3) Observation:
 Observation can bring in missed facts, new ways to improve the existing
procedures, duplicate work done inadvertently, etc.
 Observation can bring in what other fact-finding methods cannot! But this
task is delicate because people do not like to be observed when they work.
 It is not the quantity of time observed is important but the unorthodox
angles of observation of the work content and methods are going to be
rewarding.
 Observation gives analyst the opportunity to go behind the scenes in a LIC
POLICY AND PREMIUM MANAGEMENT SYSTEM to learn inside story to
discover how things work in new areas of information.
 Observation can look for:
(a) Operational inefficiencies.
(b) Alternate routes and procedures.
(c) Interruptions in the normal flow of work.
(d) The usage of files and documents.
(e) Informal communication channels, etc.

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  On site observation provides close view of the working of the real system.
 He can observe people, objects, documents and occurrences of events.

FEASIBILITY STUDY

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A feasibility study is undertaken to determine the possibility or probability of
either improving the existing system or developing a completely new system.
It helps to obtain an overview of the problem and to get rough assessment of
whether feasible solution exists.
This is essential to avoid committing large resources to a project and then repent
on it later.

• Need for Feasibility Study:

The feasibility study is needed to
(1) Answer the question whether a new system is to be installed or
not?
(2) Determine the potential of the existing system.
(3) Improve the existing system.
(4) Know what should be embedded in the new system.
(5) Define the problems and objective involved in a project.
(6) Avoid costly repairs at a later stage when the system is
implemented.
(7) Avoid crash implementation of a new system.
(8) Avoid the ‘Hardware Approach’ i.e. getting a computer first and
then deciding how to use it.

There are three aspects in feasibility study portion of the preliminary

investigation.

(1) Technical feasibility.

(2) Economic feasibility and
(3) Operational feasibility of the project.

(1) Technical Feasibility:

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 Technical Feasibility determines whether the work for the project be
done with the present equipment, current procedures, existing software’s
technology and available personnel?
 If new technology is needed then what alternatives will be needed in
the present structure and work ethos?
 This will require a close examination of the present system.
 The technical feasibility should ask questions related to:
1) Adequacy of available technology.
2) Adequacy of hardware.
3) Available of computer.
4) Operating time and support facilities, etc.

Technical feasibility determines whether the technology needed for the proposed
system is available and how it can be integrated within the “LIC POLICY &
PREMIUM MANAGEMENT SYSTEM” and Technical evaluation must also
assess whether the existing system can be upgraded to use the new technology
and whether the “LIC SYSTEM” has the expertise to use it.

The technical feasibility in the proposed system deals with the technology used
in the system. It deals with the hardware and software used in the system
whether they are of latest technology or not. It happens that after a system is
prepared a new technology arises and the user wants the system based on that
technology. Thus it is important to check the system to be technically feasible.

The minimum memory requirement is 32MB of RAM while 64MB is better to have
for better performance. As far as software is concerned, licensed version of
Microsoft Access 2000 and Visual Basic 6.0 (Professional Version) should be
installed on the server. There should be printer attached to the network for
printing of various reports.

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(2) Economic feasibility:

Economic feasibility looks at the financial aspects of the project. Economic

feasibility concerns with the returns from the investments in a project. It
determines whether it is worthwhile to invest the money in the proposed system.
It is not worthwhile spending a lot of money on a project for no returns.

To carry out an economic feasibility for a system, it is necessary to place actual

money value against any purchases or activities needed to implement the
project.

The Advocate plans to acquire the necessary hardware and software requires for
the system and there is no hindrance whether economical or otherwise towards
its purchase. A brief description of the hardware and software required in the
system is given later in the report.

(3) Operational feasibility:

Operational feasibility covers two aspects. One is the technical performance

aspect and other is the acceptance within the “SYSTEM ”. Operational feasibility
determines how the proposed system will fit in the current operations and what, if
any job restructuring and retraining may be needed to implement the system.

In the system operational feasibility checks, whether the user who is going to use
the system is able to work with the software’s with which the system is coded and
also the mind of the user going to use the system. If the user does not
understand or is able to work on the system further development is of waste.

FUNCTIONS OF PROPOSED SYSTEM

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 The main objective is to Computerize
L.I.C Agent’s Policy And Premium
Operation.

To Identify the type of Plan as well as

Conditions regarding Plans.

To provide information about Policy

Amount and Policy duration as well as
Policy Holder.

SCOPE OF THE SYSTEM

The project will successfully reduce the workload of a L.I.C Agent by retrieving
the data against particular requirement of a client.

This will speed-up activity in today’s market, and also provide computerized data
which is error free.

VISUAL BASIC 6.0

Visual Basic is a programming language and development that allows you to

create programs, that run under the Window operating system.

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This rich language enables you to develop many different types of applications.
You can create programs that intersect with the hardware.

It is a Programming language used to create Window Base Application. Visual

Basic (Beginners All-purposed Symbolic Instruction Code) language.

It makes it very easy to get the user interface of the application and running it.

Hundreds of functions and latest technological advances have been added to

the language to make it an industrial-strength development environment suitable
for almost all the type of Window application.

This is especially true with the advent of Internet Programming and Object
Oriented Programming.

VISUAL BASIC APPLICATIONS

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 To create a Visual Basic Application, you need to take care of small
components and “glue” them together into a complete application. The most
common components you will use are forms, controls, classes and procedures.

1: FORMS: -

Forms are windows on which you built your user interface.

2: CONTROLS-:

Controls are building block of user interface. Controls also called Active X
Controls, and command button, that you use to display information to the user,
gather information from the user and respond to the user actions.

3: CLASSES-:

Classes are templates from which you can create your own object of run time.
This reusable class module aids you in organizing your application into small
components that can be built into a complete application.

4: PROCEDURES-:

Procedures are small routines you write that are callable from anywhere in
your application into small components that can be called in many times.

5: EVENTS-:

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 Avery important in any Windows Programming Language is Events. An
event is something that occurs in response to a user interaction with keyboard or
mouse. Events are those messages that the operating system sends to the
application.

FEATURES OF VISUAL BASIC-:

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 Visual Basic has many features; in fact it has so many that its impossible to
list them all here, however the following is the list of the more prominent

features .
Visual Basic is a superset of the Visual Basic for applications programming
language. This is included with most of the office products.

Includes a GUI development environment for developing Windows application .

Provides the ability to develop and test application using an interpretive run
function.

Object based development is possible using class modules.

Rapid application development (RAD).

Allows for the creation of COM components such as Active X controls, DLL’s and
EXE’s.

It has an excellent integrated help facility and book online includes good
debugging facilities.

Have many wizards that help automate repetitive tasks.

Uses many database access methods to get different types of data.

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VISUAL BASIC ADVANTAGES.

Visual Basic has many advantages over other development languages.

Has a shorter learning curve and development time than c and power builder .

Allows for rapid application development.

Excellent for business applications.

Allow you to create active X controls.

DISADVANTAGES OF VISUAL BASIC 6.0:-

 The programs that are developed utilize more memory.

 Visual Basic requires specific operating system, which supports visual
programming.
 Graphical User Interface is provided by visual basic which takes some
more time then other non visual programming for execution of the program
.

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HARDWARE & SOFTWARE SPECIFICATIONS

TOOLS USED
FRONT END TOOL-:

MICROSOFT VISUAL BASIC 6.0

BACK END TOOL-:

MICROSOFT ACCESS

HARDWARE CONFIGURATION

PROCESSOR-: PENTIUM 3
RAM-: 64 MB
HDD-: 8 GB

SOFTWARE CONFIQURATION

OPERATING SYSTEM-: WINDOWS 98

SYMBOLS USED IN DIAGRAMS

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The data flow diagrams are pictorial or graphical representation of the outline of
the system study. The data flow diagram covers all the processes and data
storage area which takes place during any transaction in the system. The data
flow diagrams are functionally divided into context level, Zero level and First level
data flow diagrams.

Symbols used in DFDs:

(1) Process: Here flow of data is transformed. E.g. Charge

Calculations, etc.

(2) External Entity: A source or destination of data, which is external

to the system. E.g. Customer etc.

(3) A data flow: It is packet of data. It may be in the form of document,

letter etc.

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(4) Data store: Any store data but with no reference to the physical
method of storing.

CONTEXT LEVEL DIAGRAM

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 AGENT

Reports Information
CLIENT GOVERNMENT
Enquiry

Rules

Receives Info LIC POLICY

MANAGEMNT

ZERO LEVEL DFD

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 Plan
Information Plan Master
Plan Plan
Master Plan Report
1.0

Agent Details
Plan Details Agent
Plan
Process for
Lic Policy
2.0
Self-Info

Information
Policy Holder Report
Premium Report

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 A
Agent
Information
Agent Premium Intimation

Agent Master
3.0

Premium Report

Plan
Information
Self-Info
Plan

Personal Information

Premium Processing
4 .0
Policy Premium
Master Intimation Report

Plan Master Premium Intimation Report

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 Agent Information

Agent Policy

Commission
Agent Policy & Plan
Master Information
Processing
5.0

Commission Report Commission Calculation

Process
Policy Master

DATA DICTIONARY

The data dictionary of any system is an integral component of structure analysis,

since data flow diagrams by themselves do not fully describe the subject under
investigation about the system.

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A data dictionary is a catalog – a repository – of the elements in the system.
These elements center on data and the way they are structured to meet user
requirements and LIC POLICY & PREMIUM MANAGEMENT SYSTEM needs.
This step of creating a data dictionary is simultaneous with the process of making
data flow diagram(s). Here all the data fields in their respective tables are allotted
so as to access these data in the system. The data tables are created in a back-
end tool like Microsoft Access, Oracle, FoxPro, etc…. Here in the “LIC SYSTEM ”
we are using tables created in Microsoft Access 2000, as it is the back-end tool
used in the system.

The data dictionary consists of different major elements like Data Elements, Data
Store [Tables Used], Data Flow, Processes and other External entities used in
the system. The data dictionary stores details and description of these elements.

It is developed during data flow analysis and assists the analysts involved in
determining the system requirements. Analysts use data dictionary for the
following important reasons:

 To manage the details in large system.

 To communicate a common meaning for all system elements.

 To document the features of the system.

 To facilitate analysis of the details in order to evaluate the

characteristics and determine where system changes should be
made.

 To locate errors and omissions in the system.

The data dictionary contains different types of descriptions for the data flowing
through the system:

Data Elements is the most fundamental level, which is also considered as the
building block for all other data in the system. It refers to all the different data
used like fields, data item, etc. to make the system fully functional irrespective to

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the table used in the system. Here all the different type of fields used to make
table are written sequentially without referring to the tables. This process helps in
the process of Normalization of tables.

Next to Data Elements comes the Data storage which provides the information
of where and how each data element is stored in which table and it also give
information of any constraints if there. This step also gives knowledge of different
data types used for different field and their size. All the normalized tables are
showed in data storage.

Data Flow stage shows the flow of data in the system. This step is can be
already seen in the data flow diagrams above in this document. This step refers
to all the data flow paths were transactions are done in the computerized system.

The data flow step also includes different processes used in the system and it is
followed by External Entities used in the system.

DATABASE TABLES

NO TABLE NAME DESCRIPTION

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1. PLAN MASTER PLAN INFORMATION

2. POLICY MASTER
POLICY GATHERING INFORMATION

3. NOMINEE INFO MASTER INFORMATION FOR NOMINEE OF

POLICY HOLDER

4. AGENT MASTER AGENT INFORMATION

5. AGENT COMMISSION COMMISSION CALCULATION

6. PREMIUM INTIMATION PREMIUM CALCULATION

7. SELF INFO MASTER PERSONAL INFORMATION

PLAN MASTER

FIELD TYPE DATA TYPE DESCRIPTION

Plan_No Text Plan Number of Plan
Plan_Name Text Name of Plan
Plan_Term_No Number Plan’s Term Number

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Plan_Term_Duration Number Term Duration of Plan
Plan_Elligi_ Number Minimum Eligibility Age for
Age_Mini Plan
Plan_Elligi_ Number Maximum Eligibility Age For
Age_Max Plan
Plan_Matu_Age Number Maturity Age for Plan
Plan_Dure_Min_Year Number Minimum Duration Year of
Plan
Plan_Dure_Max Number Maximum Duration Year of
Plan
Plan_Mini_Amt Number Minimum Amount of Plan
Plan_Max_Amt Number Maximum Amount of Plan
Plan_Acc_Benefit Text Accident Benefit of Plan if it is
Plan_Loan_Facility Text Loan Facility on Plan
Plan_Age_Proof Text Age Proof for Plan if required
Commission_Agent Text Commission of Agent On plan

POLICY MASTER

Policy_No Text Number of policy provided to policy

Holder
Plan_No Text Shows the plan which Policy
Holder has Taken

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Sum_assured Number Policy Amount of Plan
Dt_of_ Text Date on which policy is taken
Comm.
Duration Number Duration of plan from date of
comm
Mode Text Mode of Payment for Premium
Name Text Name of Policy Holder
Fath_Nm Text Father’s Name of Policy Holder
Husband_ Text Husband’s Name of Policy Holder
Name
Sex Text Sex of Policy Holder
Pre_Add Text Present
Add of Policy Holder
Perm_Add Text Permanent Add of Policy Holder
Pin_Code Number Pin code
Number of Policy Holder
Ph_No Num Phone No of Policy Holder
Dt_of_Birth Date Birth date of Policy Holder
Age Number Holder’s current Age
Pl_of_birth Text Birth place of Policy Holder
Occupation Text Occupation of Policy
Desg Text Designation of Policy Holder
Dept Text Department of Policy Holder
Serv_period Number Service period of Holder
Name_work_pl Text Name of working Place
Add_work_pl Text Address of working Place
Education Text Qualification of Policy Holder
Mt_Income Number Monthly Income of Holder
Height Number Height of Policy Holder
Weight Number Weight of Policy Holder
Chest Number Chest of Policy Holder
Abdomen Number Abdomen of Policy Holder
Identity Text Any physical Identity of Policy
Holder
Spect_L Number Spect Number of Left Eye
Spect_R Number Spect Number of Right Eye

NOMINEE INFO MAST

FIELD TYPE DATA TYPE DESCRIPTION

Policy_No Text Policy Number of Policy

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 Holder
Nominee_No Number Policy Holder’s Nominee No
Relation Text Relation of policy Holder
with Nominee
Nomm_Perk Number Nominee of how many
Percentage in Policy
State_of_health Text Status of health of Nominee
Age_of_death Number Age in which the Nominee
died
Year_of_Death Number Year in which Nominee died
Cause_of_death Text Causes of Nominee’s death

AGENT MASTER

FIELD TYPE DATA DESCRIPTION

TYPE
Branch_code Text Branch office code number of
Agent

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D_O_Code Text Designation Office Code of
Agent
Agent_Code Text Agent’s code through which
the Policy is taken
Address Text Address of Agent
City Text City of Agent
Pin Code Number Pin code number of Agent
Phone_No Number Phone num of Agent
E_mail Text E_mail Add of Agent
Fax Number Fax Number of agent

PREMIUM INTIMATION

FIELD TYPE DATE TYPE DESCRIPTION

Policy_No Text Policy Number of who’s policy is
taken by Agent
Policy_ Text Name of policy holder who’s policy is

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Holder_Nm taken by Agent
Dt_of_ Date Date on which policy is taken
Commencem
Ent
Mode Text Mode of Premium of Policy Holder
through which he can get
Commission
Pr_amount Number Premium Amount on which Agent
can get Commission
Plan_No Text Plan Number of plan which is taken
by Policy Holder
Sum_assured Number Total amount of Policy taken with
Agent
Comm_Rate Number Rate of commission of Agent
Total_comm.. Number Total Receivable commission of
Agent
Agent_Code Number Agent’s Code Number with whom
Policy is taken
Branch_Add Text Address of Branch Office of Agent
Branch_Ph_No Number Phone number of Branch Office

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AGENT_COMMISSION_MAST

FIELD TYPE DATA TYPE DESCRIPTION

POLICY_NO Text No of Policy
POLICY_HOLDER_NAME Text Name of Holder
DT_OF_COMMENCEMENT Date Date on which Policy is taken
MODE Text Premium Mode
PREMIUM_AMT Number Amount of Premium
PLAN_NO Number Plan No of Premium
TERM_NO Number Term Number of Plan
SUM_ASSURED Number Sum that is Assured
DUE_DT Date Due Date of Premium
LAST_DUE_PAID Date Last Date on which Premium
paid
BRANCH_CODE Number Branch Code of Agent
BRANCH_ADD Text Address of Branch Office
BRANCH_PH_NO Number Phone No of Branch Office

BRANCH_EMAIL Text E-mail Id

SELF INFO MASTER

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 DATA TYPE DESCRIPTION
FIELD TYPE

POLICY_NO Text No Of Policy

POLICY_NAME Text Name of the Policy

DT_COMM Date DT on which Policy is taken
STATUS Text Status Whether Running or
Not
SUM ASSURED Number Amt That is being Assured

DURATION Text Time of the policy

MODE Text Mode of Premium

AGENT_CODE Number Code of the Agent

MATURITY_DATE Date Date on which Policy Matures

PREMIUM AMT Number Amount to be paid for

NAME TEXT NAME OF THE POLICY

HOLDER
TOTAL INSTALLMENT TEXT TOTAL INSTALLMENT TO
BE PAID
FATHER’S NAME TEXT FATHER’S NAME

HUSBAND’S NAME TEXT HUSBAND’S NAME

SEX TEXT SEX OF THE PERSON

PERM_ADD TEXT PERMANENT ADD OF THE

HOLDER
PIN_CODE NUM PIN CODE OF THE
ADDRESS
PH_NO NUM PHONE NO OF THE POLICY
HOLDER
AGE NUM AGE OF THE POLICY
HOLDER

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DT_OF_BIRTH DATE DT OF BIRTH OF THE
HOLDER
PL_OF_BIRTH TEXT PLACE OF BIRTH

NATIONALITY TEXT SPECIFYING THE

NATIONALITY OF THE
HOLDER
AGE_PROOF TEXT AGE PROOF IF ANY

EDUCATION TEXT EDUCATION

QUALIFICATION
OCCUPATION TEXT OCCUPATION OF THE
HOLDER
DESG TEXT DESIGNATION OF THE
HOLDER
SERVICE_PERIOD NUM SERVICE PERIOD OF THE
HOLDER
ADD_WORK PLACE1 TEXT ADDRESS OF THE WORK
PLACE
ADD WORK_PLACE2 TEXT 2ND ADDRESS OF THE
WORK PLACE
MT_INCOME NUM MONTHLY INCOME OF THE
HOLDER
HEIGHT NUM HEIGHT OF THE HOLDER

WEIGHT NUM WEIGHT OF THE HOLDER

CHEST CHEST SIZE

ABDOMEN NUM ABDOMEN SIZE

IDENTITY TEXT IDENTITY OF THE HOLDER

OPERATION TEXT OPERATION IF ANY

PHYSIC TEXT PHYSIC OF THE HOLDER

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SPECT_L NUM SPECT NUM IF ANY OF THE
LEFT EYE
SPECT_R NUM SPECT NUM IF ANY OF THE
RIGHT EYE

DESCRIPTION OF THE FORMS

44
This is the main login form. The agent has to first give the valid name and
password, to move to further operations to be performed.
This form is especially for the security of the software. This is mainly used so
that the records and the details are all protected so that they cannot be accessed
by unwanted elements.
If invalid name or password is given the system will not accept it.

45
This is the MDI form that means Multiple Document Interface form, here all the
forms are linked together and the user can view any of the Master or Transaction
forms based on the choice.
MASTER-:

Master menu is the first menu on menu bar. Through this menu we can
access the entire Master forms.

Master menu contains the following forms.

PLAN MASTER
Plan master is the first form in Master menu. This form contains all
the information of Plan.

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POLICY INFORMATION MASTER
Policy Information Master contains thee information of Gathering Policy
and Information of Policy Holder.

AGENT INFORMATION MASTER

Agent Information Master contains the information of total Agent

working with Life Insurance Corporation. It also contains the information of
Agent’s Branch office.

TRANSACTION-:
Transaction menu contains the transaction forms.
They are as under.

PREMIUM INTIMATION LETTER

This form is use for Policy Transaction for calculation of Premium. Through
this form or with the help of this form Agent can send Premium Intimation Letter
to policy Holder.

COMMISSION CALCULATION

This form is used for calculating the commission of Agent.

REPORT-:

47
 FIRST PROPOSAL RECEIPT

This is the Report, which is given by LIC to policyholder at the

time of gathering the policy.

POLICY HOLDER REPORT

This Report contains all information of policy Holder related to

Policy and Plan. It is given to policyholder at the time of gathering the Policy.

PREMIUM INTIMATION LETTER

This Report is sent to policyholder when the premium is

supposed to be paid.

RENEWAL PREMIUM RECEIPT

Renewal Premium Receipt is given to Policyholder at that time when the

premium amount is paid, it is one type of documentary incidence with the
policyholder of his premium paid.

AGENT COMMISSION REPORT

This report shows the total amount of Agents Commission, which

he has gained during the assessment year with LIC.

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 POLICY HOLDER’S BONUS REPORT

This report is given to policyholder with the Bonus amount

which means this report shows the total Bonus Policyholder on his Policy which
is given by the LIC to Policyholder as per there plan’s term and Conditions.

MATURITY INTIMATION REPORT

Maturity Intimation Report is given as per the Maturity Date of the

Policy. This report is given to Policyholder approximately before 6 month of
maturity date. On this date the policyholder is entitled for receiving his Maturity
amount.

PLANVISE SUM ASSURED

This report is handled by LIC or by it’s Agent for getting the

information of Plan vise sum assured.

49
This is the first form of the process, in which one is supposed to specify the plan
type, which the policyholder is interested to purchase.
It contains various details as the eligibility age duration minimum and maximum,
and this is the criterion, which is fixed by the LIC.
Here validation regarding duplicate plan no is made, to avoid repetition of plan
type.

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DESCRIPTION-:

Plan Code-: Plan code accepts the code (number) of Plan.

Plan Name-: Plan Name accepts the Plan Name.

Plan Term No-: Plan Term No Field used to view the term of the plan as per the
term’s rule.

Plan Term Duration (Yr)-: Plan Term Duration field show, the total duration of
plan that will be taken by policyholder.

Eligibility Age (Min Yr)-: Minimum Age for accepting the Policy related to Plan.

Eligibility Age (Max Yr)-: Maximum Age for accepting the Policy related to Plan.

Maturity Age (Yr)-: Age of Maturity of Policy.

Duration Year (Min)-: Minimum Duration year for the policy to each plan as

Per Its term.

Duration Year (Max)-: Maximum Duration year for the policy to each plan as
Per Its term.

Plan Amount (Min)-: Minimum Amount of Policy for how many years the
Policy will be taken as per plan.

Plan Amount (Max)-: Minimum Amount of Policy for how many year the

51
 Policy will be taken as per plan.

Accident Benefit-: Field show there is Accident benefit is available or

Not.

Loan Facility-: Field show there is Loan Facility is available or not.

Age Proof-: Whether Age Proof is required or not in the related

Plan.

Commission of Agent (%)-: This field shows the total percentage of commission
Of Agent.

Bonus (%)on Commission: This field shows the total percentage of Bonus on
Commission.

This is the validation, which is carried out on this form, i.e no duplicate plan
number is allowed.
As a result the agent will come to know which Plan Number data is already
stored in the database.

52
This is the second form of the process, which contains personal details like age
sex, physic, height, chest etc.
All these details are to be specified, as the L.I.C wants the complete information
of the Policy Holder.

Here too validations on duplicate plan no and sum assured is being performed .

53
DESCRIPTION-:

Policy No-: This is unique code, which is given to Policyholder at the time of
Accepting policy. It is given by LIC.

Plan No-: It will allow user to get Plan, which we want from list.

Date of Commencement-: It is a Date on which the policy is taken.

Status-: This field shows the current status of policy, like Running Default
Or Surrender.

Sum Assured-: Total amount of Policy, which is taken by its holder.

Duration (Yr)-: Total duration of policy for how many years it will be taken.

Mode-: This field shows the mode of Payment for Premium.

Agent Code-: Through this field user can get the agent information
Related to Policy.

Date of Maturity-: It is the Maturity date of Policy.

Total No of Premium-: This field show the total No of Premium payable by

Policyholder.

Premium Amount-: It is the Amount of Premium which is paid by

Policyholder on premium date.

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Personal Information-: These fields show that personal information of policy
Holder. The fields like name, address, sex, pin code
Phone no, nationality etc.

This is the validation which is carried out in the 2nd form when the agent is
gathering information about the policy holder and writing information about the
policy and plan which he has taken.

55
This validation is performed by the agent on the type of the policy taken.

Here based on the plan which is taken by the policyholder the criteria for
minimum amount is specified.

Each & every policy has certain duration which is fixed by the LIC.
Hence based on this criteria this validation is carried out,that the user has to
enter duration for the policy.

56
This form contains information about the agent with whom particular policy is
being taken.
It contains details like the agent code, branch code e-mail etc.

57
DESCRIPTION-:

This form provides the information of Agent.

It is useful when he/she is getting the Policy.

Branch Code-: Branch code of Agent from whom the Policy is taken.

D O Code-: Code of Officer.

Agent Code-: Agent’s code from, whom the policy I s taken.

Name-: Name of Agent from whom the policy is taken.

Address-: Address of Agent from whom policy is taken.

City-: City of Agent from whom the policy is taken.

Pin Code-: Pin code of Agent from whom the policy is taken.

Phone No-: Phone no of Agent from whom the policy is taken.

Fax No-: Fax no of Agent.

E-Mail-: E-mail of Agent.

58
Each & every agent is assigned a specific branch code,This branch code is
unique, as a result when the duplicate branch code is written this validation is
carried out.

59
Every agent has a specific dev office code, as a result this should remain unique.
Hence this validation is carried out.

Every agent has a specific agent code, which should remain unique.
Hence this validation is carried out.

60
This is the form, which is dealing with the calculation of Agent Commission on a
particular plan.
It also specify the agent information which means name and code of the agent

from which the policy is taken .

DESCRIPTION-:

This form is used for calculation of Agent commission. It contains the

information of Policy, Policyholder and Agent.

Policy Information contains the following fields----

61
 Policy no, Name of policyholder, Address of policyholder, Date of
commencement, Mode of premium, Total amount of Policy, Premium Amount,
Rate of Commission and total amount of Commission.

Agent information contains fields like-----

Agent code, Name of Agent, Address of Agent, Phone no of Agent
e-mail address of agent.

62
This form deals with the premium the policyholder is supposed to pay on a
particular policy.
It contains the policy information along with the amount and due date
information.

63
DESCRIPTION-:

Premium Intimation form describes the amount of Premium to be

paid by Policyholder to LIC on its Premium date. This form contains the
information like Premium Intimation Detail this details like-----
Policy No, Name, Address, Date of commencement, Mode of Premium,
Plan No, Policy sum assured, Date of Premium and premium amount.

This form also contains the information of Branch office, it contains the
following fields
Code of Agent, Name of agent, Agent Address, Agent Phone No,
Agent’s E-mail address.

64
 REPORTS

This is the FIRST PROPOSAL REPORT, which is given when the policy is
purchased by the policyholder.

65
This is the evidence with policyholder of his Policy .

66
67
This Report contain the Information of Policy, Agent, Nominee.It is given to

policyholder after few days of Policy taken.

68
69
This Report is given to Policyholder generally before the six-month of Maturity of
Policy. It can have Date of Maturity with Maturity Amount.

70
71
This is the Report of Agent Commission. The Agent for his own information
generates it with Policy number and as date vise. This Report is taken by agent
at the ending date of the Year.

72
73
This is the report, which is generated for the agent indicating the commission he
is supposed to receive on the policy.

74
75
This Report has the information of Policy for the Premium from the date when the
Policy was taken till the Maturity date. It contains the total number of installments,
Premium Amount etc.
It is given to the Policyholder after few days of the Policy taken.

76
77
This is the Report of Agent Commission. The Agent for his own information
generates it with Policy number and date vise.

78
79
This Report is given to Policyholder generally before the six-month of Maturity of
Policy. It has Date of Maturity with Maturity Amount.

80
This is the annual report, which is prepared by the LIC at the end of the year. It
contains the total sum assured by LIC during the assessment year.

81