Query Creation

SAP R/3 FINANCIALS

Query Creation

Prepared By
Natesh G

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TABLE OF CONTENTS

QUERY CREATION............................................................................................................................................3

1. INTRODUCTION .............................................................................................................................................3

2. CREATE NEW QUERY...................................................................................................................................4

2.1 CREATE NEW INFOSET.......................................................................................................................................4
2.2 CREATE USER GROUP.........................................................................................................................................9
2.3 CREATE QUERY...............................................................................................................................................11
2.4 CREATE TRANSACTION TO VIEW QUERY..............................................................................................................17

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Query Creation

1. Introduction
Queries are useful in creating reports without coding in ABAP. It is a very simple
tool to generate complex reports for fetching data from various tables in SAP. One can
either create a report or use the existing standard report to create a report that suits the
needs. This document explains how to copy standard query to generate reports.

Be specific on query creation..whether client specific or cross client… Click on

the environment in infoset / query t-code.

And select relevant ones.

Steps for creation of new query:

1) Create Infoset – SQ02 (Assigning of Tables, Joining Tables & “Z” fields)
2) Assign Infoset to Role / User Group – SQ03
3) Create Query – SQ01

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2. Create New Query

2.1 Create New InfoSet

Via Menus Tools -> ABAP Workbench -> Utilities -> SAP Query ->
InfoSets
Via Transaction Code SQ02

* Copying an existing infoset.

Select the standard query that you want to copy and select the Copy from the Menu
shown above or use Keyboard shortcut ‘Ctrl + F1’

Give the name for the Infoset that needs to be created

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After created, the Infoset needs to be generated, so that it can be used in creating the
query.

* Creation of New Infoset: (List of contracts in SD as outputs…by joining tables VBAK &
KNA1)

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Give VBAK & KNA1 & KNB1

For joining tables click on “Define condition after selecting both tables , the following will
be visible on right hand side of the screen

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For establishing a relationship between both tables, we need to identify a common field
in both the tables. Click on the above circled icon.

By default system shows the following relationship.

For establishing relationship between these two tables of VBAK & KNA1 with customer
number..then we need to remove relationship came as default…click on “=” button and
click on above.

Then find KUNNR field on left side as well and give relationship as “00” “=” “00” as
below.

Come back once and generate Infoset. The following screen appears..press Enter

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In the above screen…left side of the screen shows the tables selected and system
displays all the fileds in those tables…if we need to select only few of them for our
reporting purpose either for input or output…then we need to get those fields to right
hand side by dragging and dropping…
Steps:
1) First create some field groups as required on right hand side
2) Drag and drop required fields from left hand side to right hand side.

These groups will be useful during our output selection.

Now only fields which are on the right hand side will be available for our evaluation
purpose.

Click on the above to generate Infoset.

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2.2 Create User Group

Via Menus Tools -> ABAP Workbench -> Utilities -> SAP Query ->
User Groups
Via Transaction Code SQ03

Once the user group is created, the users and Infosets that should be assigned to this
User group should be assigned. Select

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Assign the users who can change the Infosets and Queries assigned to the user group.

Click

Select the InfoSet that needs to be used for creating the Query

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2.3 Create Query

Via Menus Tools -> ABAP Workbench -> Utilities -> SAP Query ->
Queries
Via Transaction Code SQ01

From the user group select the Menu below to go to the Queries

Click

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Select the InfoSet to enter the screen for creating the Query

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Use the arrows on the left screen to open the various tables and select the items in
Selection Criteria and Output

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Note:

1. The values in the right screen are the Selection Options that appear on the
screen (Input Screen)
2. The columns below are the Columns that appear in the Output.
3. For certain columns, there is an option to display either text or value or both.
This can be selected by Right-clicking on the column and selecting accordingly as
shown.
4. The output columns also can be shuffled by dragging and dropping at the desired
locations.

Click Button to save the query

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Choose the user group and give the name and description of the query that appears
when the Query is executed

Once saved, the Query must be generated so that the Report name is generated which
can be used for creating the transaction

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2.4 Create Transaction to view Query

Via Menus Tools -> ABAP Workbench -> Utilities -> SAP Query ->
Queries
Via Transaction Code SE93

Give the name of the Transaction that needs to be created

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Select the second option

Give the name of the Program that was copied from the Query

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Once Transaction is created, it can be checked by giving the name in the Address bar as
shown above

The selection criteria appear as above. More selection options are got by using the
button. The output format also can be chosen by clicking the button.

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The output of the report is as shown below for SAP List Viewer

** For Transport of Query / Downloand of query : SQ03  click on ..

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Give names of infoset and query to download…

Select the filename to be download…and the path..

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The following output will be given.

And to upload into the destination system…goto the target system..use SQ03 and
transport and click on Upload…

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