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Advantages of Using MS Word

Word simplifies document creation and is capable of producing both simple and complex documents. It allows what you see on screen to match the printed page. Users can customize the interface and Word supports flexible documents by opening many file formats. Word offers various ways to create tables and automates tasks like spell check to reduce mundane work.

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Suchi Goyal
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367 views

Advantages of Using MS Word

Word simplifies document creation and is capable of producing both simple and complex documents. It allows what you see on screen to match the printed page. Users can customize the interface and Word supports flexible documents by opening many file formats. Word offers various ways to create tables and automates tasks like spell check to reduce mundane work.

Uploaded by

Suchi Goyal
Copyright
© Attribution Non-Commercial (BY-NC)
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Advantages of Using MS Word

By Aurelio Locsin, eHow Contributor

Word is the most popular word-processing program in 2009 not only because of the marketing juggernaut that
is Microsoft, but because it simplifies document creation. The program is simple enough to make quick
personal letters and comprehensive enough to produce complex technical manuals.

WYSIWYG
1. What You See Is What You Get (WYWIWYG) with Word. The Word document on the screen looks
exactly like the printed version, which saves time and effort in defining the appearance of the hard copy. With
Word, you can view hidden fields and formatting codes, and change bars to help in creating the document. To
see what the final will look like, all you have to do is to turn all these options off and view the document in "Print
Layout" view.
Custom Interface
2. You can customize the look and feel of Word so it fits exactly the way you work. You can add, change
or move toolbars to any part of the screen. Menu commands can be similarly managed. Text entry guides such
as the status bar, scroll bars, rulers and screen tips can be turned on and off as needed.
Flexible Documents
3. Because Word is the PC's dominant word-processing program, its document format can be opened
directly by or easily imported into external programs such as Adobe Pagemaker and Corel WordPerfect.
Conversely, Word can easily bring in many types of file formats, including pictures and sound.
Tables
4. Word offers many ways to create tables, by specifying the number of rows and columns in a form or by
dragging a single cell into several. However, the most intuitive method involves a pencil icon. By moving this
pencil on the screen, you can draw the full table, create cells of varying sizes and specify borders of different
colors and thicknesses.
Macros
5. Macros feature one-click access to complicated and repetitive text by recording keystrokes you can
then assign to a menu option, key code or button. Whenever you need to repeat the entry, simply choose the
menu option or click the macro button. More complicated macros, programmed in a subset of Visual Basic, can
duplicate functions of stand-alone programs with dialog boxes, forms and data checking.
Automation
6. Word automates many previously mundane tasks. You can check and correct spelling and grammar
as you type. Text in headers and footers can automatically change to reflect new chapter titles or section
numbers. After you define Table of Contents formats and text references, the page numbers of those features
automatically update whenever you generate a printed copy.

Read more: Advantages of Using MS Word | eHow.com http://www.ehow.com/about_5054808_advantages-using-ms-


word.html#ixzz10VtaiMy2

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