Q. What is SAP standard organisation structure?

   

Ans. SAP Standard organisation structure is based on client

reQuirement it will change for example.

Clent--->Operation Concern(Co-pa)--->Controlling
area(1:N)---> Company Codes(1:N)

Plant and Purchase organization,Sales Organization assing

the the Company code as per client reQuirement.

Q. What is the T Code for Uploading the Bulk Vendor master data ?
Ans. one of the option is through LSMW,BDC

Q. What do you mean by Goods Clearing ? What are the journal entries for
Clearing of Goods ?

Ans. Goods Clearing is related to Inventary Management. Whenever

Goods received against purshage order throught MIGO T.code
then GR/IR A/c Dr and Party A/c Cr.  So Goods clearing
account automatically clear.

Q. What do you mean by cost carrier ?

Ans. It mean which is the real cost posting that is cost carrier
for example whenever create the Internal order as a real
order then when we use this real order to book the general
entry for expences side real cost posted to internal order
and static post the cost center.

And also using cost carying object for distribution and

assessment purpose.

Q. In APP If we want to Create cheQues. One Standard variant name

avaiable in SAP. What is Name?

Ans. The Standard Print Variant in APP is  

RFFOUS

Q. Where we have to define VAT Registration Number?

Ans. In Vendor Master XK02 and FK02, in Vendor Control. That is  

in Tax Information area.

Q. In Vendor Master XK02 and FK02, in Vendor Control. That is  

in Tax Information area.

Ans. Normally, according to the Ranking it should pick the  money 

from HDFC bank, but if you reallocate the House bank to 
ICICI in APP then the cheQue gets generated through ICICI  
bank the system automatically picks according to the rank.

Q. intigration between fi-mm, fi-sd

Ans. fi-sd is in credit management, account determination,  

revenue account determination and
Integration FI-MM
1. PO creating NO FI Integartion
2. When good receipt in terms of GR/IR (Good Receipt and  
invioce Receipt)
  Inventory Account Dr. 
  GR/IR Account Cr. 
3. GR/IR Account Dr.
   Vendors Account Cr. (AP)
4. Vendors Account Dr.
   Bank Account Cr.
Integration FI-SD
1. Sales Order creating NO FI Inegartion
2. Check the avalibilty of Material co09
3. SD send reQuest to MM for issue the material, thru  
PICKING, gentered the pick order
4. MM good issue & create the good issue document and  
Accounting document create in FI
   Cost of Goods sold Dr. 
   Inventroy Account Cr. 
5. Customer Account Dr.
   To Sales Revenue Account
6. Bank Account
   Customer Account

Q.  what is the impartence of secondary cost element in controling, if it is

needed give reasons

Ans. Secondary cost element create for internal purpose of  

controlling area.  This is for service provide to one cost 
center to others cost centers.

Expamle:-
In your office you make the CANTEEN is cost center. Canteen  
is provides the service to other cost centers like TEA,  
Coffee, etc. You allocated the TEA, Coffee Amount to others  
cost center that thru secondary cost element.

Q. what is the intigration b/n fi-pp

Ans. The point of integration between FI-PP is Work centre. The  

transaction code for the same is WRC1.

Q.  what u configure in accounts reeivable module

Ans. Account Receivable (AR)

Generaly is Customer Account

We configure AR Three Type
1. General Data Segment-Details of Cusomters
2. Company Code Segment-Reconciliation
3. Sales Area Segment

---- another answer---

In Account Receivable module, we configure the following:
- Document number ranges (FBN1)
- Define tolerance limit for customers
- Create account group (e.g. domestic customer, foreign  
customer)
- Create Sundry debtors/ Accounts Receivable account in FS00
- Maintain master records (details of customers) e.g.  
General Data Segment-Details of Cusomters, Company Code  
Segment-Reconciliation, Sales Area Segment

After this, one can pass and billing entries, recevie  

amount and settle accounts of the customers.

Q. how dunning procedure will updated in Customer Master.

Ans. When dunning printout is completed throught f150 t.code then

it will updated customer master record in which level,last
dunning date.

Q. what is the business process,

Ans. Business process is a collection of related, structured  

activities--a chain of events--that produce a specific  
service or product for a particular customer or customers.
A business process is a recipe for achieving a commercial  
result. Each business process has inputs, method and  
outputs. The inputs are a pre-reQuisite that must be in  
place before the method can be put into practice. When the  
method is applied to the inputs then certain outputs will  
be created. 
 

Q. What is ERP?
ans. ERP stands for “enterprise resource planning†.  The definition of enterprise resource planning is an integrated software
solution used to manage a company’s resources.  ERP systems integrate all business management functions, including planning,
inventory/materials management, engineering, order processing, manufacturing, purchasing, accounting and finance, human resources,
and more.

Q. Why implement an ERP system?

ans. ERP software integrates all departments and functions across a company onto a single computer system that can serve all those
different departments' particular needs.  ERP combines finance, HR, manufacturing and distribution all together into a single, integrated
software program that runs off a single database so that the various departments can more easily share information and communicate
with each other.  This integrated approach can have a tremendous payback provided the software is installed and used correctly.

Q. What are the benefits of an ERP System?

ans. The benefits derived from ERP can far outweigh the costs of the system, providing that the system is selected carefully and is
appropriate for your company from a feature, cost, and technology standpoint.  Some of the benefits realized are:

 A single integrated system
 Streamlining processes and workflows
 Reduce redundant data entry and processes
 Establish uniform processes that are based on recognized best business practices
 Information sharing across departments
 Improved access to information
 Improved workflow and efficiency
 Improved customer satisfaction based on improved on-time delivery, increased Quality, shortened delivery times
 Reduced inventory costs resulting from better planning, tracking and forecasting of reQuirements
  Turn collections faster based on better visibility into accounts and fewer billing and/or delivery errors
 Decrease in vendor pricing by taking better advantage of Quantity breaks and tracking vendor performance
 Track actual costs of activities and perform activity based costing
 Provide a consolidated picture of sales, inventory and receivables

An ERP system provides the solid operational backbone manufacturers and distributors need to improve the volume of production and
fulfillment of orders while reducing costs.  By optimizing your manufacturing and distribution operations with ERP, you'll also be able to
focus on new business opportunities.

Q. Why should I choose Mosaic 21 Applications for my ERP solution?

ans. The four main reasons to choose Mosaic 21 Applications are:

 Software Functionality - superb user friendly functionality to meet all your business process reQuirements
 Technology platform - ensures the security and integrity of enterprise data while providing the lowest total cost ofownership
 Proven Implementation Control - with the Mosaic Implementation Methodology (MIM) you are ensured an expeditious and
successful implementation
 Industry Knowledge and Expertise - Mosaic's resources have real world experience in the manufacturing and distribution
industries

Mosaic Data Solutions offers the functionality, technology platform, industry knowledge and implementation expertise to help you realize
the full benefits of an ERP solution.
Q. How can be or in what way baseline date is important in Automatic Payment Program run?

ans. The Baseline date is used to calculate the due date by taking into account the payment terms. On the  APP, the baseline date helps
to pick the relevant invoices for payment. During the APP run when invoices are pulled into the run, the system checks the ‘Next
Payment Date’ before picking the invoices to be paid.

Q. Please tell me the procurement cycle how it works?

ans. Procurement cycle – a sales order is placed on a reQuirement made by a customer, after which it is passed on to create a
purchase order (this could either happen based on the reQuirements on the SO, or a planned SO). the value flow gets passed on to FI at
the time of goods movement. In the case of SD, the impact on FI happens only at the time of billing.

Q.  Difference between Depreciation ,Accumulated Depreciation and APC? What is APC?

ans. Depreciation – a decrease in the value of an asset due to wear and tear
Accumulated Depreciation – the total amount of depreciation calculated on a particular asset.
APC – refers to Asset transactions other than depreciation

Q. What is GR/IR?What journal entries we should pass for this?

ans. The GR/IR – the goods receipt/Invoice Receipt account is used to post to whenever goods that are not yet invoiced have been
received or when invoices arrive b4 the the delivery of goods.During the time between the invoice being created and delivery of goods,
there can be a timing difference, in order to accommodate this timing difference, a GR/IR account is maintained temporarily to record
the flow .

Q. What are the accounting entries take place in MM and SD?

ans.  Value from MM to FI is defined in OBYC…. on the material master the flow of values are assigned on the Costing, acctg, etc tabs
where the system helps to post the necessary stock values into the appropriate GL accounts. helps to determine, the GL accounts
updated when there is a movement of goods.

SD-FI – VKOA

Q. Can we assign one Controlling area to two different Company Codes (but the company codes having different fiscal years/different
currencies

ans.  Company code should have same financial year, may have different currencies.

You can assign 2 or more company codes to one controlling area as long as the chart of accounts are same. Furthermore, if you have
different fiscal year variant in the company code, then make sure that the number of period remain the same.

Q.  While posting transaction, can we give cost centre / production order at time.

ans.  Yes it is posiiable , but in such situation cost centre will be real and production order is stastical.

If you assign both cost center and Prd Order then since Prod. Order are real co object, Cost center entry would be statistical.
Q.  Which Master data uploads will be done?

ans.  The Questions is not very clear. If you are talking about CO Master data. Then Cost center need to be uploaded. You can use Data
Transfer Workbench or write abap for it.

Q.  Can we run Payment Programe giving ( Hdfc vendor detailes ) City bank in Payment run programe?

ans.  Yes can be possible , this can resolved through ranking order and bank optimization in FBZP.

You use use further selection in proposal paramater, if you would like to filter the open item based on the city

Q.  What does document header control?

Field status.

Q.  After entering a document can you delete the entry? Can you change the document?

ans.  Which fields’ can/not is changed?

Document header cannont be changed, after posting the document you cannot change. only if you want to change the document the
reseversal entry.

Q. What is a special GL transaction?

ans.  The transaction other than A/P and A/R is called the special g/l transaction for ex: Bills of exchange, Interest payable , aQusition

Q.  How do you reverse cleared documents?

By doing reversal posting.

Q.  What is base line date? Why is that used? Can this be changed?

ans.  For paymentterms it is used. base line date is the due date.
1. What is ERP? - ERP is a package with the techniques and concepts for the
integrated management of business as a whole, for effective use of
management resources, to improve the efficiency of an enterprise. Initially,
ERP was targeted for manufacturing industry mainly for planning and
managing core business like production and financial market. As the
growth and merits of ERP package ERP software is designed for basic
process of a company from manufacturing to small shops with a target of
integrating information across the company.
2. Different types of ERP? - SAP, BAAN, JD Edwards, Oracle Financials,
Siebel, PeopleSoft. Among all the ERP’s most of the companies implemented
or trying to implement SAP because of number of advantages aver other
ERP packages.
3. What is SAP? - SAP is the name of the company founded in 1972 under
the German name (Systems, Applications, and Products in Data Processing)
is the leading ERP (Enterprise Resource Planning) software package.
4. Explain the concept of “Business Content” in SAP Business Information
Warehouse? - Business Content is a pre-configured set of role and task-
relevant information models based on consistent Metadata in the SAP
Business Information Warehouse. Business Content provides selected roles
within a company with the information they need to carry out their tasks.
These information models essentially contain roles, workbooks, queries,
InfoSources, InfoCubes, key figures, characteristics, update rules and
extractors for SAP R/3, mySAP.com Business Applications and other
selected applications.
5. Why do you usually choose to implement SAP? - There are number of
technical reasons numbers of companies are planning to implement SAP.
It’s highly configurable, highly secure data handling, min data redundancy,
max data consistency, you can capitalize on economics of sales like
purchasing, tight integration-cross function.
6. Can BW run without a SAP R/3 implementation? - Certainly. You can run
BW without R/3 implementation. You can use pre-defined business content
in BW using your non-SAP data. Here you simply need to map the transfer
structures associated with BW data sources (InfoCubes, ODS tables) to the
inbound data files or use 3rd part tool to connect your flat files and other
data sources and load data in BW. Several third party ETL products such as
Acta, Infomatica, DataStage and others will have been certified to load data
in BW.
7. What is IDES? - International Demonstration and Education System. A
sample application provided for faster learning and implementation.
8. What is WF and its importance? - Business Work Flow: Tool for automatic
control and execution of cross-application processes. This involves
coordinating the persons involved, the work steps required, the data, which
needs to be processed (business objects). The main advantage is reduction
in throughput times and the costs involved in managing business processes.
Transparency and quality are enhanced by its use.
9. What is SAP R/3? - A third generation set of highly integrated software
modules that performs common business function based on multinational
leading practice. Takes care of any enterprise however diverse in
operation, spread over the world. In R/3 system all the three servers like
presentation, application server and database server are located at
different system.
10. What are presentation, application and database servers in SAP R/3? -
The application layer of an R/3 System is made up of the application
servers and the message server. Application programs in an R/3 System are
run on application servers. The application servers communicate with the
presentation components, the database, and also with each other, using the
message server. All the data are stored in a centralized server. This server
is called database server.
11. What should be the approach for writing a BDC program? - Convert the
legacy system data to a flat file and convert flat file into internal table.
Transfer the flat file into sap system called “sap data transfer”. Call
transaction(Write the program explicitly) or create sessions (sessions are
created and processed ,if success data will transfer).
12. Explain open SQL vs native SQL? - ABAP Native SQL allows you to
include database-specific SQL statements in an ABAP program. Most ABAP
programs containing database-specific SQL statements do not run with
different databases. If different databases are involved, use Open SQL. To
execute ABAP Native SQL in an ABAP program, use the statement EXEC.
Open SQL (Subset of standard SQL statements), allows you to access all
database tables available in the R/3 System, regardless of the
manufacturer. To avoid conflicts between database tables and to keep
ABAP programs independent from the database system used, SAP has
generated its own set of SQL statements known as Open SQL.
13. What are datasets? - The sequential files (processed on application
server) are called datasets. They are used for file handling in SAP.
14. What are internal tables check table, value table, and transparent table?
- Internal table: It is a standard data type object, which exists only during
the runtime of the program. Check table: Check table will be at field level
checking. Value table: Value table will be at domain level checking ex: scarr
table is check table for carrid. Transparent table: - Exists with the same
structure both in dictionary as well as in database exactly with the same
data and fields.
15. What are the major benefits of reporting with BW over R/3? Would it be
sufficient just to Web-enable R/3 Reports? - Performance — Heavy
reporting along with regular OLTP transactions can produce a lot of load
both on the R/3 and the database (cpu, memory, disks, etc). Just take a look
at the load put on your system during a month end, quarter end, or year-
end — now imagine that occurring even more frequently. Data analysis —
BW uses a Data Warehouse and OLAP concepts for storing and analyzing
data, where R/3 was designed for transaction processing. With a lot of
work you can get the same analysis out of R/3 but most likely would be
easier from a BW.
16. How can an ERP such as SAP help a business owner learn more about
how business operates? - In order to use an ERP system, a business person
must understand the business processes and how they work together from
one functional area to the other. This knowledge gives the student a much
deeper understanding of how a business operates. Using SAP as a tool to
learn about ERP systems will require that the people understand the
business processes and how they integrate.
17. What is the difference between OLAP and Data Mining? - OLAP - On line
Analytical processing is a reporting tool configured to understand your
database schema ,composition facts and dimensions . By simple point-n-
clicking, a user can run any number of canned or user-designed reports
without having to know anything of SQL or the schema. Because of that
prior configuration, the OLAP engine “builds” and executes the appropriate
SQL. Mining is to build the application to specifically look at detailed
analyses, often algorithmic; even more often misappropriate called
“reporting.
18. What is “Extended Star Schema” and how did it emerge? - The Star
Schema consists of the Dimension Tables and the Fact Table. The Master
Data related tables are kept in separate tables, which has reference to the
characteristics in the dimension table(s). These separate tables for master
data is termed as the Extended Star Schema.
19. Define Meta data, Master data and Transaction data - Meta Data: Data
that describes the structure of data or MetaObjects is called Metadata. In
other words data about data is known as Meta Data. Master Data: Master
data is data that remains unchanged over a long period of time. It contains
information that is always needed in the same way. Characteristics can
bear master data in BW. With master data you are dealing with attributes,
texts or hierarchies. Transaction data: Data relating to the day-to-day
transactions is the Transaction data.
20. Name some drawbacks of SAP - Interfaces are huge problem, Determine
where master data resides, Expensive, very complex, demands highly
trained staff, lengthy implementation time.
21. What is Bex? - Bex stands for Business Explorer. Bex enables end user to
locate reports, view reports, analyze information and can execute queries.
The queries in workbook can be saved to there respective roles in the Bex
browser. Bex has the following components: Bex Browser, Bex analyzer,
Bex Map, Bex Web.
22. What are variables? - Variables are parameters of a query that are set in
the parameter query definition and are not filled with values until the
queries are inserted into workbooks. There are different types of variables
which are used in different application: Characteristics variables,
Hierarchies and hierarchy node, Texts, Formulas, Processing types, User
entry/Default type, Replacment Path.
23. What is AWB?. What is its purpose? - AWB stands for Administrator
WorkBench. AWB is a tool for controlling, monitoring and maintaining all
the processes connected with data staging and processing in the business
information whearhousing.
24. What is the significance of ODS in BIW? - An ODS Object serves to store
consolidated and debugged transaction data on a document level (atomic
level). It describes a consolidated dataset from one or more InfoSources.
This dataset can be analyzed with a BEx Query or InfoSet Query. The data of
an ODS Object can be updated with a delta update into InfoCubes and/or
other ODS Objects in the same system or across systems. In contrast to
multi-dimensional data storage with InfoCubes, the data in ODS Objects is
stored in transparent, flat database tables.
25. What are the different types of source system? - SAP R/3 Source
Systems, SAP BW, Flat Files and External Systems.
26. What is Extractor? - Extractors is a data retrieval mechanisms in the
SAP source system. Which can fill the extract structure of a data source with
the data from the SAP source system datasets. The extractor may be able to
supply data to more fields than exist in the extract structure.