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Procurement Management System (PMS)

The Procurement Management System (PMS) is a software designed to assist Ghana's public sector in procuring goods and services according to its procurement laws. It aims to standardize the tender evaluation process to identify the most responsive bid at the lowest cost. Key features include maintaining supplier databases, generating procurement records, monitoring contracts, and ensuring transparency. The system is organized into modules for procurement planning, bids management, order processing, administration and reporting. It is intended to save time and reduce errors in the tender process while providing an audit trail for transparency. Future developments aim to address implementation challenges and improve the system based on user feedback.

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Shweta Gambhir
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92 views

Procurement Management System (PMS)

The Procurement Management System (PMS) is a software designed to assist Ghana's public sector in procuring goods and services according to its procurement laws. It aims to standardize the tender evaluation process to identify the most responsive bid at the lowest cost. Key features include maintaining supplier databases, generating procurement records, monitoring contracts, and ensuring transparency. The system is organized into modules for procurement planning, bids management, order processing, administration and reporting. It is intended to save time and reduce errors in the tender process while providing an audit trail for transparency. Future developments aim to address implementation challenges and improve the system based on user feedback.

Uploaded by

Shweta Gambhir
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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Procurement Management

System (PMS)
What is PMS?
What are the Objectives?
Features
Overview of the database
Challenges
Future Developments
Views from Users
What is PMS?

 This is a software designed to assist in


the process of procuring goods and
services in the Public Sector of Ghana
and which conforms to the Procurement
Management Law of Ghana (Act 663).
Main Objective
 The main objective is to present a
uniform and consistent way for the
evaluation process of tenders with the
aim to identify the substantially
responsive offer that represents the
lowest evaluated bid.
Other Objectives

 Maintain supplier database


 Generate a Procurement Register
 Monitor contracts
 Save time in the tender process
 Reduce errors in the tender process
 Audit trail
 Ensure transparency
 Produce relevant reports
Features
 PMS is secured
 Uses Procurement Plan for procurement
 Prints out the tender history, contract history, bidder
history and product history
 Prints out the ff forms: Request for Quotation, Award
Notification letters, Purchase Order forms and Contract
forms, Rejected Bids, Cancelled Orders with security
features
 Deployment over a Local Area Network.
 Domestic Preference rates enabled
 PMS is multicurrency
 Prints out a summary Evaluation Report
 etc etc
Organisation of the database

 Divided into 7 Modules


• Procurement Plan module
• Tender and Lot Setup module
• Bids Setup module
• Tender Awards module
• Order Management module
• Data Administration module
• Reporting module
pms main menu
The procurement plan module
products

indenters

procurement
plan
The tender & lot setup module
tender setup

lot and product


setup

product
distribution
The bids setup module
bidders
tender price read out
bid setup
bid evaluation
bid and lot prices
domestic preference
The tender awards module
final evaluation
awards
The order management module
orders
deliveries
payment
The administration module
backup

templates setup

security
audit trail
users

tender
documents

procurement act
The reports module
 evaluation report
 tender awards
 tender requests
 cancelled orders
 rejected bids
 analysis reports
• supplier appraisal
• procurement: planned vrs actual
 security
• audit trail
• user
 listings report
 histories
End of Presentation

Thank you
Presented by Ekow Wiah
Software Developer

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