Skills For

EFFECTIVE PRESENTATION
“Not all Great speakers are born…..
….some are trained too.”

Presenting is a Skill…
Developed through
training, practice, and experience.
 EXERCISE
Myself
Each Participant Gets 5 mins to prepare a speech on
“Myself”

• 5 minutes preparation
• 2 minutes Delivery
• Final Feedback
Evaluation: Content 25% & Presentation Skills 75%
This can be used as a quick Pre-Training Evaluation for
gauging participants level
THE 4 P’s of PRESENTATION
WHY
– PLAN
WHO

– PREPARE WHAT

– PRACTICE HOW

WHEN
– PRESENT
WHERE
PLAN -The Core Message
Why????
– Reason For Presentation
– Impact on Audience
– What Action

REMEMBERYOUR 3E’s
EDUCATE ENTERTAIN EXPLAIN
 PLAN -The Core Message
Who???? - Assess Your Audience
– “Success depends on your ability to reach your
audience.” So Pitch to your audience:
– Size
– Demographics
– Knowledge Level
– Bias
– Motivation

REMEMBER:
Talk to Your Audience, rather than at them
 PREPARE - Research
What
– Excerpts
– Web
– Newspaper
– Testimonials
– And any sources that could add to your presentation

REMEMBER TO GRADE INFORMATION:

MUST KNOW SHOULD KNOW NICE TO KNOW
PREPARE - Structure

INTRODUCTION
Tell them what you are going to tell them

BODY
Tell them

SUMMARY
Tell them what you told them
 INTRODUCTION
Tell them what you are going to tell them

• I - Interesting
• N - Need
• T - Title
• R - Range
• O - Objectives
 MAIN BODY
Tell Them

• Structure the Theme

• 5 Need to know statements
• 5 Key words
• 5 Mini speeches / Excerpts
• Check Focus
 SUMMARY
Tell them what you told them

• Tell them what you told them

• Draw conclusions – capitalize
• Point way forward
• Closing statement -impressive
• Give time for questions
 PRACTICE – Give a Mock
• How????????? – practice, practice, practice……

– Strong Opening – Reduces nerves

– Clear Point – Improves performance
– Logical Flow – Helps judge timing
– “So What” test? – Get familiar with aids
– Strong Ending – Avoid over rehearsing
 PRACTICE – Delivery
– Vary Voice : Voice Modulation to express emotion
and emphasize point

– Body Language: eye contact and articulation

– Other aids: Slides, OHP, Handouts

– Timing: Not too long, Not too short – Edit

– Pace : Fast enough not to bore, slow enough to be

grasped
PRACTICE – Objection Handling
An objection is anything the prospect says or
does that is an obstacle to smooth closing.
i.e. interruptions, questions, point oppositions,
doubts, clarifications.

They happen when………….

– All or part of the presentation was misunderstood
– Prospect is not convinced
– Hidden reason (stall)
 OBJECTION HANDLING FACTS
• Learn to Accept Objections as a Challenge Which, When Handled
Correctly, Will benefit you and Your Prospect.

• If You Fear Objections You Will Fumble Your Response Often

Causing You to Fail.

• Prospects that are usually convinced, are the once that have 58%
more objections, so if you can handle them and are prepared for
them then you are on your way to being a winner
 Tips for Objection Handling
• Listen Carefully before you say anything.
• Confirm your Understanding of Objection
• Acknowledge their point of View.
• Base your technique of answering on:
– The prospect's behavioral style
– Phase of the presentation
– The prospect's mood
– The number of times that this objection came up
– The type of objection

• Answer the Objection

• Attempt to close
 Answer Based on Concrete
Evidence
• Case history or Testimonials,
• Demonstration,
• Guarantee/Warrantee,
• Pre- Worked Cost derivatives, etc…

,,,,,,,,,,,And these can only be done if

the objections are foreseen and prepared for
in advance while practicing
And Finally Go up there and
GIVE IT YOUR BEST!!
 PRESENT- On The ‘D’ Day
Introduce Yourself – Why Should They Listen
Get Attention, Build More Rapport, Introduce Topic
– Humor
– Short Story
– Starling Statistic
– Make Audience Think
– Invite Participation
Get Audience Response
 …Completing the Opening

• Clearly Defining Topic

• If Informative…
– Clear parameters for content within time
• Overview

REMEMBER TO:
Gauge your audiences’ to match your delivery style with
their temperament and be more receptive.
3 Steps to being a great Speaker
1. Vocal Techniques
– Loudness
– Pitch
– Rate
– Pause
2. Body Language
– Eye Contact, Gestures, Posture

3. Use of Space
– Can Everyone See You?
– Movement
 5 Presentation Tips

1. Smile
2. Breathe
3. Drink Water
4. Notes
5. Finish On Or Under Time
 Keep Your Eyes on………
• Verbal fillers
– “Um”, “uh”, “like”
– Any unrelated word or phrase
• Movements that show nervousness
– Swaying, rocking, and pacing
– Hands in pockets
– Lip smacking
– Fidgeting
• Failure to being audience-centered
 Always Remember that…..
Visual Aids are merely to………
– Enhance Understanding
– Add Variety
– Support Claims
– Create Lasting Impact

When they are used poorly they only serve to be…

A Distraction…Deliver Ineffective Presentation…… Reduce impact of topic
 Polishing Presentation Skills

• Voice Modulation – Express Better

• Body Language – Kinetics

USE THE NEXT EXERCISE
TO EMPHASIZE ON VOICE
MODULATION DURING
PRESENTATION
 Voice Modulation
“Friends, Romans, countrymen, lend me your ears;
I come to bury Caesar, not to praise him.
The evil that men do lives after them; ”

Task: Ask about 7 -8 participants read this aloud……… without

telling anything about Voice Modulation.
Learning: You will notice, each one speaking in different tones,
pauses etc…. Only to convey various meanings.
Questions:
Why did every one have a different tone for the same sentence?
What did each tone deliver?
Uses of Tone as Non-Verbal communication?

USE….
Voice projection
Meaningful Pauses
Pitch
Consonants, Vowels
Speak S L O W L Y ….
 Kinetics
• Stance
• Dress Pleasant grin

• Facial Expression

Clean-cut, pleasant Firmly planted feet,

dress square with
shoulders
 Typical Eye Movement
• Upper left
• Upper right
• Lower left
• Lower right

Correct Eye Movement

Into the Eyes of the Audiences talking to them
through expressions while gauging them through
their expressions
Do you know what you are saying?
 Remember………….
While Preparing your Time resources, ideally must be
divided between

60%
Content Development 40%
Tone / Pitch
Objection handling
Body Language
AV / aids for Presentation
 Revise Your Learning…..
– 4 P’s of Presentation
– Plan
– Prepare
– Practice
– Present
–3 Steps to Being a Great Speaker
–5 Presentation Tips
–Keep Your Eye’s On
 ASSIGNMENT /
CAMERA PRESENTATION

Divide them into pairs. Ask Each Pair to talk on a

topic of their choice / give random topics.
Arrange for presentation with camera recording, so
they can see themselves after they present on
screen and learn while feedback is given.