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Document Control Procedure Example

This document defines the process for controlling documents within the company's quality management system. It outlines requirements for controlled documents, document hierarchy, responsibilities, and the process for receiving, revising, recalling, and managing both internal and external documents. The scope includes all documentation used by the company that could affect product or service quality.

Uploaded by

Erich Kadow
Copyright
© Attribution Non-Commercial (BY-NC)
Available Formats
Download as PDF, TXT or read online on Scribd
12K views

Document Control Procedure Example

This document defines the process for controlling documents within the company's quality management system. It outlines requirements for controlled documents, document hierarchy, responsibilities, and the process for receiving, revising, recalling, and managing both internal and external documents. The scope includes all documentation used by the company that could affect product or service quality.

Uploaded by

Erich Kadow
Copyright
© Attribution Non-Commercial (BY-NC)
Available Formats
Download as PDF, TXT or read online on Scribd
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QUALITY SYSTEM

PROCEDURE
QP1
DOCUMENT CONTROL

[Your Company]

Signature Position Date

Prepared By

Reviewed By

Approved By

COMPANY PROPRIETARY INFORMATION

This document is an uncontrolled copy of a controlled document held by the Quality Management System. Prior to
use, ensure this document is the most recent revision by checking the Master Document List. To request changes,
submit a Document Change Request to the Document Control Representative.
Quality System Procedure QP1

[Your Company] Version 1


Document Control Page 2 of 6

Table of Contents

1. INTRODUCTION & PURPOSE ................................................................................................ 3


2. TERMS & DEFINITIONS ....................................................................................................... 3
3. APPLICATION & SCOPE....................................................................................................... 3
4. REQUIREMENTS ................................................................................................................. 3
4.1 Controlled Documents ............................................................................................ 3
4.2 Documentation Hierarachy ..................................................................................... 4
4.3 Responsibility.......................................................................................................... 4
4.4 Signature Authority ................................................................................................. 4
5. PROCESS .......................................................................................................................... 4
5.1 Receiving and Issuing a Controlled Document....................................................... 4
5.2 Revising a Controlled Document ............................................................................ 5
5.3 Recalling a Controlled Document ........................................................................... 5
5.4 External Documents................................................................................................ 5
5.5 Uncontrolled Documents......................................................................................... 6
5.6 Forms & Records .................................................................................................... 6
5.7 Document Change Requests.................................................................................. 6
6. REFERENCES..................................................................................................................... 6
7. REVISION HISTORY ............................................................................................................ 6
Quality System Procedure QP1

[Your Company] Version 1


Document Control Page 3 of 6

1. Introduction & Purpose


This document defines the process for the creation, verification, control, issue and
amendment of all documentation in support of [Your Company’s] Quality Management
System.

2. Terms & Definitions


The following terms and definitions are taken from ISO 9000:2005:

Term Clause Definition


Document 3.7.2 Information and its supporting medium
Procedure 3.4.5 Specified way to carry out an activity or a process
Quality Manual 3.7.4 Document specifying the QMS of an organization
Record 3.7.6 Document stating results or evidence of activities performed
Specification 3.7.3 Document stating requirements

3. Application & Scope


The scope of this process encompasses all documentation utilised by [Your Company]
including documents of an external origin such as customer specifications, standards,
etc., that affect the quality of our products and/or services. This procedure works in
conjunction with the Control of Records Procedure QP2.

4. Requirements
4.1 Controlled Documents

Controlled documents define the requirements for performance of a process and must
be followed to ensure the quality of the process, product and/or service. Documents
typically controlled by this procedure include but are not limited to the following:

ƒ Quality manual, policy and related procedures


ƒ Specifications and drawings
ƒ External documents

Controlled documents are identified with a document name and document number

ƒ Procedures are referenced according to the ISO 9001:2008 element number


ƒ Quality procedures are prefixed QP
ƒ Forms are prefixed F
ƒ Work instructions are prefixed W

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