18 - 12 Months

Start Wedding
Date: Date: Bride Both Groom Other Name NA Done

1
Wedding date - Choose a preferred/Tentative wedding date

2
Vacation - Book and confirm your vacation days at your place of work

3
Wedding Consultant - Meet/Discuss services/Get quote

5
Announcement - Contact family & friends about wedding plans & dates

8
Wedding Ideas - Decide/Consider your wedding theme, style and colors

9
Wedding Guests - Determine guest count and compile names

10
Wedding Party - Choose who you would like in your wedding party

11
Emcee - Choose your Master of Ceremonies for your reception

12

13
Budget - Complete a preliminary budget & determine maximum

14
Budget - Determine/Discuss who will pay what expenses

15
Financing - Determine if you will require any funds for your wedding

16

17

18

19

20

21

22

23

24
Wedding Rings/Jewelry - Shop/Browse

25
Wedding Gown - Shop/Browse

26
Matron/Maid of Honor’s Dresses - Shop/Browse

27
Bridesmaid’s Dresses - Shop/Browse

28
Groom’s Formalwear - Shop/Browse

29
Best Man/Groomsmen/Ushers Formalwear - Shop/Browse

30

31
Residence - Discuss plans/Moves or residence changes

32
Legal - Discuss prenuptial agreement if required

33
Budget - Update your WhiteWeddingPlanner Budget
 12 Months

Start Wedding
Date: Date: Bride Both Groom Other Name NA Done

1
Stationary Supplier - Select/Get quote/Order/Pay deposit

2
Announcement - Place announcement in local paper(s)

3
Wedding Consultant - Hire? If so, sign contract/Pay deposit

7
Ceremony Location - Confirm date/Visit/Get quote/Pay deposit

8
Reception Location - Confirm date/Visit/Get quote/Pay deposit

9
Caterer - Confirm date/Visit/Get quote/Pay deposit

10
Cake/Baker - Confirm date/Visit/Get quote/Pay deposit

11
Officiant - Confirm date/Visit/Get quote/Pay deposit

12
Equipment Rentals - Confirm date/Visit/Get quote/Pay deposit

13
Videographer - Confirm date/Visit/Get quote/Pay deposit

14
Photographer - Confirm date/Visit/Get quote/Pay deposit

15
Transportation - Confirm date/Visit/Get quote/Pay deposit

16
Hair & Beauty Salon - Confirm date/Visit/Get quote/Pay deposit

17
Florist - Confirm date/Visit/Get quote/Pay deposit

18
Disc Jockey - Confirm date/Visit/Get quote/Pay deposit

19
Musician(s) - Confirm date/Visit/Get quote/Pay deposit

20
Entertainer(s) - Confirm date/Visit/Get quote/Pay deposit

21
Accommodations - Reserve dates/Block of rooms/Several places & prices

22
Accommodations - Reserve wedding Suite

23
Honeymoon - Apply for passports or visas if traveling abroad

24

25

26

27

28

29

30

31

32
Premarital Counselling - Discuss if required

33
Budget - Update your expenses every week
 11 Months

Start Wedding
Date: Date: Bride Both Groom Other Name NA Done

1
Invitations & Stationary - Pick-up/Receive order/Make final payment

2
Mail - Fill in Save-the-Date cards/Add postage

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24
Wedding Rings/Jewelry - Shop/Browse

25
Wedding Gown - Model & Select gown/Book fitting dates/Pay deposit

26
Matron/Maid Dresses - Model & Select/Book fitting dates/Pay deposit

27
Bridesmaid Dresses - Model & Select/Book fitting dates/Pay deposit

28
Groom’s Formalwear - Model & Select/Book fitting dates/Pay deposit

29
Best Man’s Formalwear - Model & Select/Book fitting dates/Pay deposit

30
Groomsmen’s Formalwear - Model & Select/Book fitting dates/Pay deposit

31
Usher’s Formalwear - Model & Select/Book fitting dates/Pay deposit

32

33
Budget - Update your expenses in your budget
 10 Months

Start Wedding
Date: Date: Bride Both Groom Other Name NA Done

1
Mail - Send out Save-the-Date cards

7
Ceremony Location - Discuss options/Requirements/Number of guests

8
Reception Location - Discuss options/Layout/Number of guests

9
Caterer - Discuss options/Menu/Number of guests

10
Cake/Baker - Discuss options/Size/Number of guests

11
Officiant - Discuss services/Vows/Requirements

12
Equipment Rental - Discuss options/Needs/Pricing

13
Videographer - Discuss options/Packages

14
Photographer - Discuss options/Packages

15
Transportation - Discuss options/Number of passengers

16
Hair & Beauty Salon - Discuss options/Services

17
Florist - Discuss selections/Numbers & pricing

18
Disc Jockey - Discuss music selections/Options & pricing

19
Musician(s) - Discuss music selections/Performance & pricing

20
Entertainer(s) - Discuss options/Performance

21

22

23
Honeymoon - Decide on destination

24
Wedding Rings - Discuss options/Selections/Pricing

25

26

27

28

29

30

31

32

33
Budget - Update your expenses
 8 Months

Start Wedding
Date: Date: Bride Both Groom Other Name NA Done

1
Guest List - Update your guest list and headcount

2
Parents - Ask/Remind parents to shop for their dresses & formalwear

6
Engagement Party - Choose a date to celebrate engagement

7
Engagement Party - Host party & introduce both families to each other

10

11

12

13

14

15

16

17

18

19

20

21
Accommodations - Confirm group rate/Block of rooms guests

22
Accommodations - Confirm your wedding night suite

23
Honeymoon - Finalize destination/Visit travel agent/Book trip on-line

24
Wedding Rings - Make selections/Size/Pay deposit

25

26

27

28
Bridal Registy - Register at your favorite stores/Register by internet

29
Bridal Register - Compile Bride & Groom wish list

30

31
Medical Tests - Book any if required

32
Legal - Obtain any legal documents/Marriage license

33
Budget - Update your budget to keep on track
 6 Months

Start Wedding
Date: Date: Bride Both Groom Other Name NA Done

1
Map - Create/Scan/Photocopy/Email local map/Add hotel and rate info

6
Bridesmaid’s Luncheon - Make reservations and host it

7
Bachelor Party - Confirm date

8
Bachelorette Party - Confirm date

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24
Wedding Rings - Arrange fitting/Size/Adjustments

25

26

27

28

29

30

31
Residence - Confirm moving plans & dates

32

33
Budget - Update your budget to keep on track
 4 Months

Start Wedding
Date: Date: Bride Both Groom Other Name NA Done

1
Invitations - Fill out Invitations

2
Invitations - Enclose detailed map/Add hotel/Motel info with group rate

3
Invitations - Address and add postage to invitation envelopes/Fill & seal

6
Bridesmaid Luncheon - Take the girls to lunch!

7
Bridesmaid Luncheon - Keep track of your gifts

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24
Passport(s) - Last chance to apply!

25

26

27

28

29

30

31

32
Gift List - Update your gift records

33
Budget - Update your budget to keep on track
 3 Months

Start Wedding
Date: Date: Bride Both Groom Other Name NA Done

1
Invitations - Mail out all invitations

2
Cards - Update gift list and start writing “Thank You” notes

6
Rehearsal - Discuss rehearsal and dinner plans

7
Ceremony - Finalize all service details & schedule

8
Reception - Finalize all service and reception plans

9
Caterer - Finalize all menu selections, services and reception plans

10
Cake/Bakery - Confirm products and schedule

11

12
Equipment Rentals - Confirm rentals and schedule

13
Decorations - Confirm rentals/Purchases/Prices

14
Photographer - Confirm locations for both good & bad weather pictures

15
Photographer - Arrange for formal portrait

16
Transportation - Confirm vehicles, passenger list & schedule

17
Hair & Beauty Salon - Confirm dates & appointment times

18
Disc Jockey - Finalize music selections/technical details and schedule

19
Musician(s) - Finalize music selections/technical details and schedule

20
Entertainer(s) - Finalize performance and schedule

21

22

23

24

25

26

27

28

29
Gift - Groom purchases gift for Bride

30
Gift - Bride purchases gift for Groom

31
Gifts - Purchase gifts for wedding party/Special gifts

32

33
Budget - Update your budget to keep on track
 2 Months

Start Wedding
Date: Date: Bride Both Groom Other Name NA Done

1
Announcements - Prepare announcements for web or publishing

2
Haircuts - Book appointment(s) for Groom, Groomsmen & Ushers

3
Haircuts - Book appointment(s) for Bride, Maid/Matron & Bridesmaids

4
Gift Registry - Update & Review

6
Rehearsal Dinner - Send out invitations

7
Ceremony - Complete vows/Start rehearsing

8
Security - Arrange/Select someone to act as gift security at the reception

10

11
Personal - Contact institutions regarding name/Insurance/Banking changes

12

13

14

15

16

17

18

19

20

21

22

23

24
Wedding Rings - Pick up/Make final payment

25

26

27

28

29

30
Residence - Confirm any moving plans/Change of address notices

31
License - Confirm you have the marriage license

32
Legal - Ensure all legal and business affairs are completed

33
Budget - Make any wedding payments required
 1 Month

Start Wedding
Date: Date: Bride Both Groom Other Name NA Done

1
Guests - Call any guests that have not responded with RSVP cards

3
Emcee - Contact your Emcee to discuss reception plans & schedule

4
Emcee or Disc Jockey - Prepare wedding party introductions & music

7
Ceremony - Finalize schedule/Readings/Music/Special traditions

8
Reception - Confirm final guest count/Finalize seat and table layout

9
Caterer - Update caterer on number of guests attending

10
Reception - Finalize the seating arrangements

11
Reception - Finalize where your receiving line will be located

12

13
Bachelor Party - Attend

14
Bachelorette Party - Attend

15

16

17

18

19

20
Accommodations - Release block of rooms/Confirm numbers

21
Honeymoon - Confirm all you travel reservations

22

23

24

25
Wedding Gown - Attend final fitting/Make final payment

26

27

28

29

30

31
Gift List - Update your gift records

32
Payment - Make any final payments ahead of time

33
Budget - Check your expenses/stay on budget
 One Week Before

Start Wedding
Date: Date: Bride Both Groom Other Name NA Done

1
Wedding Program - Print copies

3
Bride & Groom Attire - Pick up your wedding attire

4
Groom’s Speech - Start preparing your wedding speech

5
Bride’s Speech - Start preparing your wedding speech

6
Gifts - Wrap any gifts for the wedding party

7
Wedding Party - Assign & explain duties to Groomsmen & Ushers

9
Caterer - Update caterer on number of guests attending

10

11

12
Equipment Rentals - Call and confirm order/Date & times

13

14

15

16

17

18

19

20

21

22

23
Honeymoon - Pick up or print your travel tickets

24
Honeymoon - Ensure you have cash & credit cards for your trip

25
Honeymoon - Pack your passport/Visa

26
Honeymoon - Begin packing your suitcases

27

28

29

30

31

32
Suppliers - Make any final payments or arrangements for payment

33
Budget - Check your expenses/Stay on budget
 Day Before

Start Wedding
Date: Date: Bride Both Groom Other Name NA Done

1
Payments/Tips - Place cheques or Cash into envelopes/Label appropriately

2
Wedding Party - Go over last minute details with your wedding party

4
Rehearsal - Attend the rehearsal

5
Rehearsal - Attend the rehearsal dinner

10

11

12

13

14

15

16

17
Transportation - Confirm locations and times with drivers(s)

18

19

20

21

22

23

24

25

26

27

28

29

30

31

32

33
Bride & Groom - Go to bed at a reasonable time/Don’t over-do it!
 Wedding Day!

Start Wedding
Date: Date: Bride Both Groom Other Name NA Done

1
Breakfast - Have your typical breakfast

2
Bridal Attire - Allow ample time for dressing and makeup

4
Hair & Beauty Salon - Attend your appointment

6
Photography - Be ready two hours prior to the ceremony for photos

8
Payments - Give Best Man any payment envelopes/Clearly labeled

10
Wedding Rings - Ensure the rings are given to the proper individual

11

12
Ceremony - Groom arrives at Ceremony location at least 30 min. before

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

31

32

33
******** ENJOY YOUR SPECIAL DAY! ********
 Day After Wedding

ITEM Bride Both Groom Other Name NA Done

Gift Opening - Attend your gift opening gathering

Gift List - Update your gift records

Formalwear - Return or arrange for the return of all formalwear

Equipment Rentals - Return or arrange for the return of all rentals

Honeymoon - Load & Go! It’s time to chill!

After Honeymoon

ITEM Bride Both Groom Other Name NA Done

Cards - Send “thank you” cards to all wedding guests/Note their gifts
Cards - Send “thank you” to your parents/Note their gifts

Photographer - Follow up to see when photos will be ready

Videographer - Follow up to see when videos will be ready

Wedding Gown - Have it drycleaned and preserved

Bouquet - Have it preserved

Gifts - Check and finalize your gift registries

Residence - Arrange professional or friendly help/Move!

Personal - Update all changes to personal information/Insurance/Address
Personal - Update insurance/Will/Health benefits info
 Introduction
The White Wedding Planner is the world’s first interactive, fillable and customizable PDF wedding planner that’s ready to go the
moment you open it. With over 100 interactive documents, you can organize your wedding from ceremony to honeymoon, from
guests to gifts, costs to suppliers, keeping it on schedule and on budget. Print versions of each section are available too!
ONE PORTFOLIO... OVER 100 DOCUMENTS!
Open the White Wedding Planner using Adobe Reader. Adobe Reader is a free download available at adobe.com and available on most computers.
For best results and functionality, download Adobe Reader 9. Why? Because Reader 9 allows you to open the portfolio, instantly add information
into the documents, filling in form fields, checking off the appropriate boxes, and adding amounts and quantities into the budget lines.

FILL IT IN
Click on any blank field, and you can begin typing in information immediately.
Add an amount into a budget sheet, and costs will be calculated for you automatically.
Question and Answer sections include the most common wedding suppliers, the key questions, and space provided to add notes.
Click on the check boxes to answer questions or fill out lists in an efficient manner.
Print the document anytime. All sections were made for printing and sharing with your suppliers, family and friends.
Start any document now, save it, and finish it later.

SAVE & SEND

When you are finished adding information into a document, simply save the PDF using the “Save Portfolio” option. Open, update and resave
anytime. When required, you can “Save File from Portfolio” and attach the PDF to an email. Send it to a family member, friend or a supplier.
They can open it, add information and send it back. It’s that portable!

ORGANIZE
For some documents, like the “Guest & Gift Records”, renaming the file with the person’s name will help sort them alphabetically. This will help
you find your document more quickly the next time you need it. For example, each “Guests & Gift” document should be saved using “Save File
from Portfolio option. Write your guest’s last name as the file name and save. i.e. Carlson Jane & John, MacDonald Bob & Samantha, etc.

TO PRINT OR NOT TO PRINT?

Print what you want, when you want, as many times as you want, or don’t print at all! The WhiteWeddingPlanner was designed to be used with
flexibility in mind. If you are meeting a potential supplier, you can fill it in on a laptop! If you prefer a paper copy, just print what you need and go!

100% AD FREE!
The White Wedding Planner is 100% advertisment free. This is your planner, your keepsake; not an advertisers forum. Enjoy!

Over 100 interactive and print-ready documents designed

to help you plan, budget and organize your wedding!
Includes a comprehensive and interactive Wedding Budget, Announcements, Ceremony & Reception Planning, Music Selections,
Disc Jockey Planning, Guest & Gift Records, 18-Honeymoon To-Do Checklist, Party Planners, Cake & Catering Suppliers, Floor
Plans, Master of Ceremony Planner, Wedding Schedules, Photographer & Videographer Quotes, ...etc.

whiteweddingplanner.com & whiteweddingplanner.ca

 COPYRIGHTS & CREDITS

WJ van Asperen
Layout & Design, Interactivity, Writing and Research, Logo, Product Design
Based off WJ van Asperen’s original planner
“The Bride & Groom’s Wedding Planner & Keepsake”
Copyright 1998
Canadian Intellectual Property Office
Registration No. 465746

Michael East
Digital Photography Artist

Patrica van Asperen

Artistic Consultant

Greg van Asperen

Technical Consultant

Photography & Graphics

Additional photography and graphics provided by license agreement.

END-USERS LICENSE AGREEMENT

Your use of this planner is subject to the terms of this legal agreement between you and the copyright holder, which covers the use of this document or any other WhiteWeddingPlanner documents. By
downloading or using this document, you are accepting all of the terms and conditions of this agreement.
COPYRIGHT
This document is protected by copyright laws, as well as intellectual property laws and international treaties. Each White Wedding Planner document is licensed to be used; not sold. Any use other than
personal wedding planning is strictly prohibited. All documents are copyright 2010 WJ van Asperen.
RIGHTS GRANTED
This EULA grants you these specific rights. Once downloaded this document shall be used for non-commercial personal use only. You may fill in the document with personal information and make use of
the built-in functionality. You may not alter the logo, terms of use, disclaimers or copyrights within the document. You may not resell, lend, rent or lease. You may not place this document on a public server.
You may not share copies freely or for value without express written permission of the copyright holder. If you know of anyone selling or using these documents illegally please contact the copyright holder
immediately. If such notice leads to a conviction or successful lawsuit, you may be subject to an honorarium or reward as deemed fit by the copyright holder or representative.
TERMINATION
Without prejudice to any rights, the copyright holder may end or terminate this EULA if you fail to adhere to these conditions. In that event, you must delete or dispose of all document(s) or copies.
YOUR USE OF DOCUMENTS
WJ van Asperen makes no representations about the functionality or suitability of these documents for any purpose. Documents are created and provided “as is” without warranty of any kind. Because com-
puters operate at a myriad of different speeds, hardware setup, memory size, and can include various software versions, we cannot guarantee how well the interactive elements will perform. If functionality
of any document is impaired, WJ van Asperen hereby disclaims all warranties and conditions with regard to any documents. In no event shall the copyright holder be liable for any indirect or consequential
damages whatsoever resulting from inaccuracy, loss of data, programming error, profit or use. You also agree to indemnify, defend and hold harmless the copyright holder against any claim or liability arising
out of any content you save or share with a third party. If you would like to help improve our documents, please send your suggestions or comments to [email protected].