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TOPIC How To Transfer Journal Entries To General Ledger

There are two ways to transfer journal entries from subledgers to the general ledger in the software: 1) Running the Create Accounting program with the Transfer to GL parameter set to YES, and 2) Running the Transfer to General Ledger program separately. The key difference is that Create Accounting only transfers the entries accounted for during that specific run, while Transfer to GL transfers all eligible entries, including those from prior runs. It is recommended to always run the programs separately for simpler troubleshooting.

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180 views1 page

TOPIC How To Transfer Journal Entries To General Ledger

There are two ways to transfer journal entries from subledgers to the general ledger in the software: 1) Running the Create Accounting program with the Transfer to GL parameter set to YES, and 2) Running the Transfer to General Ledger program separately. The key difference is that Create Accounting only transfers the entries accounted for during that specific run, while Transfer to GL transfers all eligible entries, including those from prior runs. It is recommended to always run the programs separately for simpler troubleshooting.

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devender143
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How to Transfer Journal entries to General Ledger

In Release 12,
there are two ways in which accounted transactions in subledgers can be transferred to General Ledger:
1) By running "Create Accounting" Program with Transfer to GL parameter as YES
2) By running "Transfer to General Ledger" Program
In normal context even though both these programs transfer subledger entries to general ledger, there is one
significant difference between this programs.
Before going to the differences lets see how these programs works first,
1) Create Accounting Program
When the user runs create accounting program for a subledger (AP / AR / etc..), the program first performs
accounting for transactions that are eligible to be accounted and then transfers the accounted entries to
General Ledger.
2) Transfer to General Ledger Program
When the user runs transfer to general ledger program, all accounted entries in subledgers that are not
transferred to general ledger are picked up by the program and transferred to general ledger.
Can you spot the difference from the above explanation ?........
The difference is, CREATE ACCOUNTING PROGRAM DOES NOT TRANSFER ALL JOURNAL ENTRIES TO
GENERAL LEDGER EVEN THOUGH THEY ARE ELIGIBLE
whereas TRANSFER TO GENERAL LEDGER PROGRAM TRANSFERS ALL ACCOUNTED TRANSACTIONS
TO GENERAL LEDGER.
Then what entries does create accounting transfer ?
Create Accounting program transfers transactions which are accounted by the program and does not take in to
consideration of the transactions that are accounted yesterday or the day before or any other create accounting
program prior to the current one.
Suggested way to Transfer entries to General Ledger.... ?
Never use transfer to GL parameter while doing create accounting at subledgers. Always run the Transfer to
General Ledger program separately, so that troubleshooting will be simplified.

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