ALL INDIA COUNCIL FOR TECHNICAL EDUCATION

Format for Compliance Report for the year 2006-07 to be

submitted alongwith Mandatory Disclosure

Last date of submission of Compliance Report 31/08/2006

Compliance Report to be submitted at the concerned Regional Office.

INDIRA GANDHI SPORTS COMPLEX, I.P. ESTATE

NEW DELHI 110 002
Phone: (011) 23392563 to 23392565, 23392568, 23392571,
23392573 to 23392575, 23392506 Fax: (011) 23392554
Website: www.aicte.ernet.in
Signature of Authorized Signatory with date

Important information for filling up the compliance report

The institution is required to submit two copies of the Compliance Report as per
prescribed format along with mandatory disclosure to the concerned Regional Office
latest by 31st August 2006.
The Compliance Report should be submitted alongwith a processing fee of
Rs. 40,000/- in the form of demand draft in the favour of Member Secretary, AICTE,
payable at New Delhi. The compliance reports without the processing fee will not be
accepted.
The information in the compliance report should be filled up strictly as per the
prescribed format. Compliance Reports with incomplete information will not be
accepted.
All the annexures should be indexed with page numbers and signed by the authorized
signatory of the institution.

Signature of Authorized Signatory with date

FORMAT FOR COMPLIANCE REPORT

All the existing technical institutions are required to submit the following information both in
the form of hard and soft copy by 31/08/2006.
1 i)

Name and Address of the Institution

Name
Address

Permanent Location as approved by AICTE

Village
Taluk
District
Pin Code
State
STD Code
Fax No.
Web site
Nearest Rly Station
Nearest Airport

1 ii)

Temporary Location (if applicable)

Phone No:
E-Mail:

Whether the institution is operating at temporary location (if so provide details of permanent
location alongwith survey no.)?

2 i) Name and Address of the Society / Trust

Name
Address
Pin Code
Phone No.
E-Mail

2 ii)

STD Code
Fax No.
Web site

Brief details regarding background of the Trust/Society, Governing body members, etc.

_________________________________________________________________________________________
_________________________________________________________________________________________

Name and Designation of the Head of the Institution (Principal / Director)

Name
Designation

Qualification &

Highest
Degree

STD Code

Experience :
Date of Birth:
Phone No. (O)

Specialization

Total
Experience

Fax No.

Signature of Authorized Signatory with date

STD Code
E-Mail

4.

5.

Phone No. (R)

Mobile No.

Fax No.

Type of Technical Institution (Tick whichever is applicable)

i)

University Dept./Constituent College of University/Deemed to be University

ii)

Central / State Government

iii)

Government Aided

iv)

Self-Financing (Minority)

v)

Self-Financing (Non-Minority)

vi)

Any other (Please specify)

Information on Establishment of the Institution

i)

Year of Establishment

ii)

Date on which first approval was accorded by the Council

iii)

Year of Commencement of the first batch

iv)

Details of Last extension letter with year of approval

_______________________

Signature of Authorized Signatory with date

6.

Whether there is any change of Name of the Institution, Society / Trust and Location of the
Institution after AICTE approval? If yes, enclose details
i)

Whether the name of the Society has been changed

Yes

No

Yes

No

Yes

No

Yes

No

Yes

No

If yes, give details

ii)

Whether the composition of the Society has been changed

If yes, give details

iii)

Whether the name of the Institution has been changed

If yes, give details

iv)

Whether the Institution is functioning at temporary site

If yes, give details

v)

Whether the Institution has changed its permanent location

If yes, give details

7.

i)

Whether there is any Court Case filed by the Institution against AICTE which is in
progress? (Please tick () appropriate box)
Yes

No

If yes, then give details with name of the Court, Writ Petition No. Subject Matter and Latest
Status.
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________

Signature of Authorized Signatory with date

7.

ii) Whether there is any case of Malpractices / Complaints/ or being penalized on account of nonsubmission of compliance within the cut-off-date, making excess admissions etc. against the
Institution ? if yes, provide details
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________

8.

Name and Address of the Affiliating University

Name
Address

Pin Code
STD Code

Period of Affiliation
Phone No.

Fax No.

E-Mail/ Web site

Signature of Authorized Signatory with date

9. i)

AICTE approved existing course(s) of study during academic year 2006-2007

AICTE Approved Intake during last 4 years
Courses

1st Year of

2006-2007

2005-2006

2004-2005

2003-2004

approval
by AICTE
(give
approval

ref. no. &

date)
Sanctioned
intake

Actual
admissions

Sanctioned

intake

Actual
admissions

Sanctioned
intake

Actual
admissions

Sanctioned
intake

Status of
Accredita
tion
(Validity
period)

Actual
admissions

UG(FT)

UG(PT)

PG(FT)

PG(PT)

FT: Full Time, PT: Part Time

Signature of Authorized Signatory with date

9. ii)

Whether any excess admissions over and above the sanctioned strength are made ? If yes, give
details.

S. No.

Courses

Sanctioned Intake
2006-2007

Actual
Admissions

No. of Excess
Admissions

Reasons

9 iii) Is the Institution offering M. Phil or a Doctoral programmes ? if yes, give details
S. No.

10. i)

Program

Specialization

Whether the Institution is sharing its facilities / premises with any other
Institution or running any unapproved Programmes? If yes, give details.

A.

Intake

Yes

No

Name of the other Institutions, which are sharing the facilities

_______________________________________________________________

Signature of Authorized Signatory with date

_______________________________________________________________
B.

Unapproved course(s) functioning in the college premises, its duration and intake
Approving
Degree /
Affiliating
Duration
Sanctioned
Courses
Authority
Diploma /
Body
(Years)
Intake
Certificate

S.
No.

Actual
Admissions
during 2006-07

TOTAL

10 ii)

Whether admissions under PIO / Foreign Nationals quota has been approved for your institution
by the AICTE? If yes, give details.

S. No.

11.

Courses

Sanctioned Intake 2006-2007

Actual Admissions

Status of Compliance of Specific Conditions / Deficiencies Communicated in the Last

Approval/Extension of Approval by AICTE.

S.No.

Deficiencies Communicated /
Specific Conditions

12.

Compliance Report

(i)Particulars of the Full Time Principal/Director of the institution

Signature of Authorized Signatory with date

Name

Date of Birth

Academic qualifications (with field of specialization)

Details of Experience (Academic / Industrial)

Date of the appointment in the present institution

Signature of Authorized Signatory with date

12

ii)

(a)

*Faculty Position for the existing programme(s) (Programme-wise)

Details of Faculty Available

Name of the
Programme
(UG & PG)

Total
Sanctioned
Intake (last 4
yrs. for
Engg./Arch./
HMCT/
Pharmacy/
Applied Arts
etc. , last 3
yrs. for MCA
and last 2 yrs.
for MBA/
PGDBM

Professors
(Rs. 1640022400 scale)
Ph.D. / Non
Ph.D.

Nature of Appointment

Total
number
of
Faculty
required
as per
norms
(column
2 divided
by 15)

3
Ph.
D.

Assistant
Professors
/ Readers
(Rs. 1200018000)

5
Non
Ph.D
.

Ph.
D.

Lecturers

Total

(Rs.800013500)

Others/
visiting
faculty

Total number
of faculty
Permanent &
Approved by
University

Total number of
faculty on adhoc
Basis

10

Non
Ph.D
.

Humanities
Social
Sciences

*NOTE: The institution should clearly give information about the faculty in each approved course(s) separately
without any ambiguity.

Signature of Authorized Signatory with date

10

12 ii) (b) Details of the Full Time Teaching Faculty exclusively appointed and working for the AICTE
approved programme with designation, date of birth, qualification alongwith class / division
obtained, experience, date of joining and pay scale (Programme wise).
Name
of the
Course

S.
N
o.

Name (s)
of the
Teaching
Faculty

Designatio
n
(Lecturer/
Asst.
Professor/
Professor)

Qualifications with field of

specialization with class /
division of passing

UG

PG

Doctorate

Date of
Birth

Experience

Date of Joining
the Institution

a) Teaching
b) Industry
c) Research

Gross total
salary as on
date with scale
&
Basic pay.

UG
Level

PG
Level

Human
ities &
Scienc
es

Important Note:
1. The institution is required to submit:
i.
A statement signed by each faculty member stating that he / she has been appointed and
is working exclusively for the AICTE approved programme in the institution.
ii.
An affidavit from the Chairman of the Trust / Society / Director of the institution stating
that faculty members mentioned in the section 12 of the compliance report are
exclusively teaching for the AICTE approved programme / institution.
2. The faculty in Humanities & Sciences / General subjects should be specifically mentioned.

Signature of Authorized Signatory with date

11

12 ii) (c) Information about stability of the Faculty (separately for each Programme).

S. No.

Programme

Category

Less than 6
Months

Period of appointment
Between 6
Between 2
Months to 1
to 3 years
year

More than 3
years

Total

Professors
Assistant Prof.
Lecturers
Others

12 ii)

(d)

Mode of selection of faculty and staff:

Name of the newspapers in which advertisements are placed and their circulation status
Constitution of the selection committee
Whether University representative is invited in the selection committee meeting. Yes

Signature of Authorized Signatory with date

No

12

12 ii) (e)
S.No
1

13.

Details of Technical / Administrative / supporting Staff

Category Staff
Technical Supporting Staff
a) Workshop Attendant
b) Workshop Technician
c) Laboratory Assistant
d) Librarian
e) Assistant Librarian
f) Programmer
g) System Analyst
h) Others (Computer Lab in-charge, Lab Attendant etc)
Administrative Staff
a) Administrative Officer
b) Accounts Officer/Assistant Account Officer
c) Clerks
d) Others

Number

Strengths & Weaknesses of the institution in terms of Teaching Methodology/Transaction of

Syllabus /Innovations /best practices (if any)/ industrial project / Industrial consultancy /
research taken up for industry and amount granted thereby:

Signature of Authorized Signatory with date

13

14.
S.No.

Students data and pass % since last three years.

Course

Year

Sanctioned
Intake

Students
Admitted

Students
Passed
out in first
attempt

% of
Students
passed in
first
attempt

% of
Students
passing out
with
Distinction

% of
Students
with 1st
Division

% of
Students
with IInd
Division

NOTE: Average result of two Semesters in case of Semester system

Signature of Authorized Signatory with date

14

15.

i) Total no. of students placed by the Institution through its Placement Cell (Discipline wise)

Year

Discipline

Total no. of students

passed out
(last 3 years)

Total no. of students placed

through placement cell
(last 3 years)

15

ii) Provide details of companies/Industries, which visited the institute for placement since the
last three years.

S.No.

Year

Name of the Company/Industry

Number of Students placed

Signature of Authorized Signatory with date

15

16.

Utilization status of grants received under various schemes of AICTE (R&D, MODROB, Faculty
development, IIPC etc for the last three years).
S.No

17.

Name of the Scheme(s)

Grant
sanctioned
(Amount &
Date)

Grant utilized

Whether utilization
certificate submitted, if yes
amount for which submitted

Major impact

Library facilities

Total area of the library

Seating capacity of the library

Reprographic facility (yes / No)

Working hours of library

Library Networking facility (yes / No)

Usage data of the library (in terms of books issued to the faculty & students etc.)

Annual library budget (% of annual student fee collected)

Details of the library staff with qualifications and pay scales

Details of the library facilities

Journals
S.No

Course(s)

Number of titles
of the books

Number of volumes
National

Signature of Authorized Signatory with date

International

16

18.

Details of Laboratories & Workshops

Name of the

S.No

19.

Name of the
laboratory/workshop

Course

Major equipment

Computer Facilities for the existing programme(s)

S.No

Requirements as per Norms (1:4

all undergraduate UG
Programmes and 1:2 for
MBA/MCA/ PGDM/ PGDBM)

Particulars

1.

No of Computer terminals

2.

Hardware Specification

3.

No of terminals of LAN/WAN

4.

Relevant Legal Software

5.

Peripheral(s)/ Printers

6.

Internet Accessibility (in kbps & hrs)

Application

Availability

System

Whether the computer facilities are suitable for the existing programmes ?

20.

Total Area of
lab/workshop

Yes

No

Building
1. Available Built up area per student

________________________

2. Total Built up Area for the existing programme(s)

Area
required as
per norms
(Sq.M)

Particulars

Building with
Building with
RCC Roof
(Sq.M)

Sheet Roof
(if suitable for
Educational Institution)
(Sq.M)

Total
sanctioned
intake
(last 4
yrs. for
Engg./Pharmacy/
HMCT/ Arch. etc. 2
yrs. MBA/ PGDBM
and 3 yrs. for
MCA )

Built up area
per student

Total Area
Available
(Sq.M)

Instructional Area
(Carpet Area)
Administrative Area
(Carpet Area)
Amenities
(Carpet Area)
Circulation & Others
Total

21.

Instructional Area for the existing programme(s)

Number of rooms

Carpet area of each room

Particulars
Requirement as per norms

Available in the institution

Requirement as per norms

Available in the Institution (Sq.M)

Class Rooms
Tutorial Hall
Drawing Hall (*)
Computer Centre
Library
Laboratories & workshops
Total

Signature of Authorized Signatory with date

17

Signature of Authorized Signatory with date

18

Whether any academic activity is being carried out in the basement

If yes, give details.

Yes

Whether a barrier free environment has been created in the building for Physically challenged persons.

Whether the Classrooms, Tutorial hall, Drawing hall, Computer centre, Library, Laboratory and
workshops are well equipped for the existing courses.

22.

No

Yes

No

Yes

No

Land Availability
Land Category

(a)

Total Area available

(Acres)

Area required
as per Land Category (Acres)

(Rural/ District Head Quarter/

State Capital/ Metropolitan city/ Mega City)

Whether the said land is demarcated by fencing/ boundary wall for the institution (Tick

Yes

No

Yes

No

appropriate box)

(b)

Whether the land is contiguous (Tick appropriate box)

If Not, Number of plots

(c)

23.

Distance between the plots (Sq.M)

Whether the surroundings of the institution are suitable for educational purpose.

Yes

No

Availability of other facilities:

S.No.

Parameter

All Weather Approach Road (cemented / kuchha)

Potable Water Supply System (own bore well / municipal corporation)

Electrical Generator (5kv, 5-10 kv, 10-15 kv, more than 20 kv)

Students Canteen

Students Common Room (Boys / Girls)

Hostel

Principals Quarters

Digital Library

Quarters for Faculty

10

Guest House

11

Parking facilities

12

Medical facilities (full time / part time doctor / dispensary)

13

Insurance facilities

14

Telephone booth

15

Gymnasium /indoor / outdoor stadium

16

Rainwater-harvesting facilities are available

17

Post office facility

18

Bank facility

19

Transport facility for day scholars

20.

Reprographic facilities in the Institutions.

Availability

Boys
Girls
If no hostel facility is available, whether arrangements have been made for boarding and lodging of students near to the
institution, if yes mode of travel from the place of stay to the institution

Signature of Authorized Signatory with date

19

21.

24.

Barrier free environment for physically challenged.

Fee Structure of the Institution

S.No.

Category

1.
2.
3.

Admission Fee
Tuition Fee
University fee
(Examination fee,
Registration fee etc.)
Hostel fee (Rent etc.)
Laboratory fee
Library fee
Any other
Total Fee

4.
5.
6.
7.

25.

CET quota
Being
Fixed by the
charged by
State Fee
the
Committee
Institution

Management quota
Fixed by the
State Fee
Committee

Being
charged by
the Institution

Financial Position
(i)

Whether applicant has opened a bank account in the name of the Society/
Trust for the existing institution

Yes

No

Source of income & expenditure during the last year

(ii)

S.No.

Source of Income

Rs. (in lakhs)

Expenditure during the last year

1.

Central Government

Salary of Full-Time Faculty

2.

State Government

Salary for Visiting/Adjunct faculty

3.

University Grants Commission

Salary of Non-Teaching Staff

4.

Other Central/State Govt. Bodies

Library

5.

Private Trust

Computer Centre

6.

Donations

Equipments Labs and Workshops

7.

Student Fees

Building

8.

Internal Revenue Generation

Others (please specify)

9.

Others (please specify)

Rs. (in lakhs)

Total

(iii)
S.No.

Details of Operational funds

Name of Bank
With Branch &
Full Address

Account No.

Cash Balance
(in lakhs)

FDR, if any
(Excluding joint
FDR submitted
to AICTE)

Signature of Authorized Signatory with date

Total Amount
(in lakhs)

20

Declaration:
It is certified that:
a)

Existing Courses are being conducted as per norms, standards and guidelines of the AICTE.

b)

All the physical deficiencies stated in the last approval letter have been complied with.

c)

The AICTE pay scales are being paid to the faculty members.

d)

The admissions are made on merit and no capitation fee or donation of any kind is charged for
admission.

e)

The teaching faculty has been recruited as per qualifications and experience laid down by
AICTE.

f)

The tuition and the other fee is being charged as prescribed by the Competent Authority.

g)

No new course has been started (since the last approval by AICTE) without prior approval of
AICTE.

h)

The institution is not running any courses not approved by AICTE in the premises of the AICTE
approved institution.

h)

The intake in any of the AICTE approved course has not been increased beyond the sanctioned
intake, without prior approval of AICTE.

I/We solemnly declare that no information has been withheld and all the information provided in
this Compliance Report is correct. If any information is found to be incorrect or false, I/We
understand that proposal shall be liable for rejection.

Date: ...................

Name and Signature of the Authorized

Signatory of the institution with seal

Place:..................
__________________________________________________________________________________

List of Annexures to be submitted along with the Compliance Report

(Annexures should be strictly submitted in the following order alongwith index and page
numbers and signed by the authorized signatory).

Annexure 1

Copy of Mandatory Disclosure.

Annexure 2

Faculty & Staff

(A)
Existing faculty:
The following documents should be submitted for each of the existing faculty members in the serial
order as mentioned in the section 12. ii b) of the compliance report.
1) One page biodata alongwith passport size photographs (with details covering number of papers
published, books written, summer winter schools attended, R&D projects undertaken etc.).
2) Copies of appointment letters with terms and conditions of appointment and joining report.
3) Aquittance roll of Faculty / Non-teaching staff for the current and previous year.
4) Salary register of faculty/proof of salary paid to the staff along with TDS records.

Signature of Authorized Signatory with date

21

(B)

Additional faculty appointed.

The following documents should be submitted for the additional faculty members appointed.
1) Copy of the advertisement.
2) Details of the number of candidates applied and called for interview.
3) Selection Committee minutes and recommendations.
4) Approval by the Governing body or board of governers.
5) One page biodata of the appointed candidates.
6) Appointment letter and joining letters of the appointed faculty.
(C) The institution is required to submit a statement signed by each faculty member stating that he / she
has been appointed and is working exclusively for the AICTE approved programme in the institution.
(D) An affidavit from the Chairman of the Trust / Director / Principal of the institution stating that faculty
members mentioned in the section 12 of the compliance report are exclusively teaching for the
AICTE approved programme / institution is required to be submitted by the institution.
Annexure 3
-

Details of the Built-up Area.

Approved building plan with total area of built-up space.
Building completion certificate from competent authority.
Details of proposed/under construction area. (if any)

Annexure 4
-

Photographs and Video CD

The Institution is required to submit a group photograph with name underneath of all the faculty
members and staff (Technical and Non-Technical, etc. separately) along with the head of the
Institution.
Photograph (color) of the building attested by the Chairman/Secretary of the Trust/Society .

Annexure 5
-

Correspondence related to AICTE Approval.

Copy of the first approval of AICTE
Copies of subsequent extension of approval letters of AICTE
Latest Affiliation of University
Details of reduction in intake last year, if any.
Documents related to penal action against the Institution by the University/State/AICTE last
year, if any.

Annexure 6 Details regarding workshop, laboratories, library and computers Course-wise

Stock Register of Library Books (copies of last five pages to be submitted)
Usage register of books (copies of last five pages),
Stock registers of Computers, equipment
Internet facility, (Type and bandwidth details)
Copies of Cover page of all journals (last six months) Cover Page of all Journals to bear the
stamp of the institution.
List of laboratories available with area of each lab and major equipments.
Annexure 7 Students data.
Course-wise number of Students admitted in the previous year.
Percentage of Pass in each course for the last three years. (A copy of the affiliating University
Results of the last three years to be provided.)
No. of students admitted under PIO / Foreign Nationals (with passport details and account and
currency in which fees have been paid).
Annexure 8
-

Land details.
A copy of original Land documents.

Signature of Authorized Signatory with date

22

Annexure 9 Financial details

Audited Statement of accounts of the institution
Latest bank statement, funds available in the FDR and Saving Account/Current Account
A copy of fee receipts with details of the fee being charged from the students.
TDS Certificate in respect of the Income Tax deducted from salary of faculty members.

Signature of Authorized Signatory with date

23