Event Proposal

Glamorous event planners
Richville Corporate Tower, Madrigal Business Park, Ayala Alabang, Munt. CitY ,
Tel: (02) 807-4880
LETTER OF INTENT
August 29, 2015
DR. ALFONSO LORETO
School Director
UNIVERSITY OF PERPETUAL HELP SYSTEMS DALTA
Alabang- Zapote Road, Las Pinas City
Dear Sir,
Greetings of peace!
Handling events can sometimes be very stressful. Conceptualizing, planning, preparations,
production and staging events may be very risky mainly at times when your company needs
more attention elsewhere. With this, I am very pleased to put fourth my proposal to manage and
organize your university event.
With my experience and expertise in handling grand events, I believe that I am in position to
deliver the service aligned with the expectations of many clients and establishments, and create
the occasion as an event to remember.
I am writing to inform you my interest to organize the Mr. and Ms. University of Perpetual Help
Systems Dalta Las Pinas Campus on your upcoming Foundation Day.
Attached here are my proposals. Our company is willing to provide everything that you will be
needed to make this event a successful one. I am very much willing to make a presentation of our
services anytime.
Your favorable response will be highly appreciated. I am looking forward to work with you.
Sincerely yours,
Name
Events Coordinator

Tel: (02) 807-4880
EVENT PROPOSAL
CLIENT
DR. ALFONSO A. LORETO

School Director
University of Perpetual Help System Dalta Las Pias
TITLE OF THE EVENT
Mr &Ms University of Perpetual Help System

Dalta 2015 Las Pias Campus
DATE OF ACTIVITY
February 26, 2016; Friday
TIME
3:00pm - 10:00pm
VENUE
Bellevue Hotel Manila

North Bridgeway, Filinvest City, Alabang, Muntinlupa
City, 1781 Metro Manila, Philippines
MAIN ACTIVITY
Mr. and Ms. UPHSD 2015 Las Pias Campus was
especially created to showcase the talents and the abilities

of Perpetualites students while embracing their Filipino
beauty and heritage.
EVENT PROGRAM

Tel: (02) 807-4880
February 22, 2016, Monday

TIME
9:00 AM 11:00 AM
EVENT
Parade of the Candidates in the campus
3:00 PM 5:00 PM
and the vicinity of UPHSD

Pictorial at Bellevue
February 23, 2015, Wednesday

TIME
2:00 PM 7:00
EVENT
Pre- Pageant and Talent Show
Ernesto Palanca Crisostomo Hall UPHSD
February 26, 2015, Friday

TIME
3:00 10:00 P.M
EVENT
Beauty Pageant and Coronation Night
Bellevue Hotel Grand Ballroom
BUDGET OUTLINE
Proposed Costing
ITEMS
Venue with Food
Design and layout
Lights and Sounds
Videographer
Photographer
Hosts 2 x P2,500
Judges 5 judges x P2000
SUPPLIES
Promotional materials
Certificates, Trophies,
Crowns
Awards/Cash Prizes
Security 10 x 500
PACKAGE A
Bellevue Hotel
400 PAX
P600,000
P 15,000
P 20,000
P 20,000
P 15,000
P 5, 000
P 10,000
PACKAGE B
Acacia Hotel
400 PAX
P650,000
P 10,000
P 15,000
P 15,000
P 10,000
P 5,000
P 10,000
P 10,000
Sash, P 15,000
P 15,000
P 20,000
P 50,000
P 5,000
P 40,000
P 5,000

Tel: (02) 807-4880
Guests/Dancers/Singers
intermission numbers
Sales Tax 12%
Service Charge 10%
Contingency Fund 20%
GRAND TOTAL
I.
for P 5,000
P90,000
P75,000
P150,000
P1,065,000
P 5,000
P96,000
P80,000
P160,000
P1,056,000
Overview of the Proponent

Companys Profile
Glamorous Event Planners is an event and entertainment company that specializes in

creating immersive event experiences. From planning, to dcor, entertainment and
beyond, Glamorous Event Planners has developed a reputation for creating unique
event theme parties for both our private and corporate clientele. Our mission is to never
follow in the footsteps of a previous event, ensuring that our clients experience an
innovative concept from start to finish. Weddings, Corporate and Private Events are all
unique in their make-up, objectivity, emotion and style; our event planning professionals
works closely with you create a memory of a lifetime.
Glamorous Event Planners has offices in New York, Dubai and India and specializes in
weddings, anniversaries, private parties and corporate events around the globe. The
company was founded in 2006 and has experiences in all types of events.
The Glamorous Event Planners Team is committed to creating and developing lifetime
memories for our clients. We are a visionary production company with our event
planning and coordination experience, having produced, coordinated and directed some
of the most prestigious and original productions in the event world. We offer multiple

Tel: (02) 807-4880
levels of service, from creative consultation and design development, to implementation

where our team manages all aspects including vendor management and on-site
coordination. Our team has handled various events such as weddings, engagements,
birthdays, fundraisers and celebrity stage shows. The team at Glamorous Event
Planners is known as experienced wedding event planners where we handle all
wedding reception dcor including specialty hoopah and mandap dcor. We have
strong relationships with many of the areas top bridal and event vendors and venues.
Creating extraordinary events is our specialty with innovative designs, entertainment
and customized themed dcor. Glamorous Event Planners is known to deliver the WOW
factor while saving our clients valuable time and money. Through our extensive travel
and research, the design team at Glamorous Event Planners brings clients unique,
cutting edge ideas that make your event memorable.

Tel: (02) 807-4880
1. Event coordinator
Duties and Responsibilities:
The events coordinator sits at the very top of the hierarchy; therefore they have the highest level of
authority and are responsible for managing all staff members below them. It is their role to coordinate
the detailed work required in order to ensure the event runs smoothly and according to plan.
2. The Event Planner

Tel: (02) 807-4880
Duties and Responsibilties:

Has a vital role in the events management hierarchy as they are responsible for a great deal of the
important tasks, such as choosing the location, organising transportation, catering and has a great
deal of responsibility in the finance department, ensuring the team stick to the budget. They need a
set of skills including good verbal and written communication, the ability to keep calm under pressure
and being able An Events Management Team.
.3. Client Service Event Manager:
This too is high in the hierarchy and carries with it a great deal of responsibility for dealing with the
public. They must be professional, polite and have good people skills in order to carry out their job
effectively. For example when dealing with an angry customer, they must try their hardest to keep the
customer calm whilst trying to reason with them in a mature, professional manner. The Client Service
Manager will be in charge of making sure the customers needs are satisfied and helping / advising
them with any queries they may have. They must also deal with feedback / complaints, displaying
strong communication skills.
4. Event Manager

Tel: (02) 807-4880
The event manager will work closely with the Coordinator to ensure the event runs as smooth as it
can. Their role is to be active and practical and some paperwork is sometimes required such as
planning details / changes to the schedule. If the members of staff have a problem they can discuss
it with the manager. It is their role to listen and help their employees and guide them to where they
need to be to reach the aims / targets of the event
5.Event Assistant
Duties and Responsibilties:

Assists the Manager with any jobs or errands that need carrying out. They may also make phone
calls to people who can help advise or help with research. On some occasions they may be
responsible for the crew, if for example the manager is busy, the assistant will tell the crew what their
job is. The event assistant must know the details of the event in order to teach others, they must also
be organised and flexible in order to meet the needs of the Events Manager. Choreographer:puts
together the routines for a performance, devises the piece and then teaches it to the performers.
Need skills such as creativity, the ability to think differently and knowledge about different styles of
dance/drama. They will also be involved in the technical rehearsals, ensuring the dancing looks right
from the audiences perspective before the opening of the event. Artistic director:The artistic director
hires the directors and designers which is a big job because they must have confidence that the
people they employ will achieve high standard results. They also liaise with the marketing and
publicity manager to develop sponsorship deals and marketing policies, such as advertisements.

Tel: (02) 807-4880
They also produce the initial brief for all departments involved in the events management process.
As someone who is high in the hierarchy, they must have the ability to communicate well with their
team. An example of when good communication is used is in the setting up / get in stage. The
Artistic Director should be checking with all departments that everything is under control and if they
have any worries they should feel comfortable to ask.
BUDGET OUTLINE
Proposed Costing
ITEMS
Venue with Food
Design and layout
Lights and Sounds
Videographer
Photographer
Hosts 2 x P2,500
Judges 5 judges x P2000
PACKAGE A
Bellevue Hotel
400 PAX
P600,000
P 15,000
P 20,000
P 20,000
P 15,000
P 5, 000
P 10,000
SUPPLIES
Promotional materials
P 10,000
Certificates, Trophies, Sash, P 15,000
Crowns
Awards/Cash Prizes
P 50,000
Security 10 x 500
P 5,000
Guests/Dancers/Singers
for P 5,000
intermission numbers
Sales Tax 12%
P90,000
Service Charge 10%
P75,000
Contingency Fund 20%
P150,000
GRAND TOTAL
P1,065,000
PACKAGE B
Acacia Hotel
400 PAX
P650,000
P 10,000
P 15,000
P 15,000
P 10,000
P 5,000
P 10,000
P 15,000
P 20,000
P 40,000
P 5,000
P 5,000
P96,000
P80,000
P160,000
P1,056,000

Tel: (02) 807-4880
Package Option
PACKAGE A
1. Venue
Bellevue Hotel Manila
North Bridgeway, Filinvest City, Alabang, Malacca Ln, Muntinlupa, 1781
Metro Manila, Philippines
P600,000.00
Design and lay out

Tel: (02) 807-4880
P15,000.00
2. Lights and Sounds
P20,000.00
3. Videographer, Photographer

Tel: (02) 807-4880
P35,000.00
4. Supplies Tarpaulin, Certificates, Trophies, Crowns, Sash,

Tel: (02) 807-4880
P15,000.00
5. Cash Prizes
P50,000.00
6. Security

Tel: (02) 807-4880
P5,000.00
7. Performers

Tel: (02) 807-4880
P5,000.00

Tel: (02) 807-4880
PACKAGE B
1. Venue
P650,000.00
Design and Lay out

Tel: (02) 807-4880
P10,000.00
2. Lights & Sounds
P15,000.00
3. Videographer, Photographer

Tel: (02) 807-4880
P25,000.00
4. Supplies Tarpaulin, Trophies, Sash, Crowns, Certificates

Tel: (02) 807-4880

Tel: (02) 807-4880
P20,000.00
5. Cash Prize
P40,000.00
6. Security
P5,000.00
7. Performers

Tel: (02) 807-4880
P5,000.00
Chosen Package: PACKAGE A

1. Bellevue Hotel Manila

Tel: (02) 807-4880
The Bellevue Hotel in Manila is a hotel synonymous with sophistication and privacy.
Located on North Bridgeway in Northgate Cybe of Manila, the international airport is a
25km and 45 minutes' drive from the hotel. It is an ideal abode for business or leisure
travellers as it is close to the main business and financial centers. All 224 rooms come
equipped
with
broadband
internet,
air
conditioning,
satellite
TV,
telephone,
complimentary newspaper, two bottles of water refilled everyday and complimentary

buffet breakfast . Guests can enjoy a grand dinner at Cafe D' Asie, 20/20 Restaurant or
a romantic dinner at the pool side restaurant. Hotel facilities include meeting rooms,
ballrooms, swimming pool, spa, beauty salon, Jacuzzi, sauna, massage parlour,
boutique, convenience store and 24-hour clinic. Essential services that are provided
include a complimentary shuttle to Alabangcommercial and financial center.
Location Map

Tel: (02) 807-4880
5 Landmarks
1. Convergys Alabang
We are excited to announce that Convergys has completed its acquisition of

Stream, creating a world-class customer management firm made up of 125,000
employees working in more than 150 service centers and 31 countries. Both
companies are known for providing exceptional service. Now, combining the best

Tel: (02) 807-4880
assets of each, we offer greater expertise and services for our clients and many
more career opportunities for our talented employee.
2. Festival Mall Alabang
Festival Supermall or Festival Mall(shortly Festi) is a shopping mall owned and

operated by Filinvest Land, Inc.'s subsidiary, FilinvestAlabang, Inc. The mall is
located at Filinvest City in AlabangMuntinlupa City, in the Philippines. The mall
opened on 15 May 1998. The whole Festival Supermall complex has an area of
20 hectares.
3. Starmall Alabang

Tel: (02) 807-4880
StarmallAlabang is a landmark located along South Super Highway,

Alabang, Muntinlupa City, situated on a sprawling expanse of prime property.
It has the distinction of being the only mall in the Philippines with a full-scale,
3-swimming pool resort at its rooftop. Aside from the numerous stores for
shopping, dining and entertainment, StarmallAlabang, also boasts of the Sports
Center with basketball courts, a fully-equipped gym, boxing and martial arts
center, StarmallFoodcourt, Cyber Point Technology & Leisure Center and the
Starmall Digital Cinemas.
4. Alabang Town Center

Tel: (02) 807-4880
Alabang Town Center is a shopping mall owned by Ayala Malls in Muntinlupa,

Metro Manila, Philippines. It caters to the retail needs of citizens living in
southern Metro Manila, particularly those from Las Pias, Paraaque, and
Muntinlupa.
5. Northgate CyberzoneAlabang

Tel: (02) 807-4880
Northgate Cyberzone is the information technology park within Filinvest

Corporate City in Alabang. The 18.7 hectare, PEZA registered IT zone is
designed, mastered-planned and built around the needs of technology-based
companies engaged in Business Process Outsourcing (BPO), Knowledge
Process Outsourcing (KPO), education, learning and firm, software design and

Tel: (02) 807-4880
multimedia, call centers, e-commerce, banking and financial services, as well as

other IT support businesses and the like.
Memorandum of Agreement
This contract is entered into between School Director Yosef Sage Cuevas (University of
Perpetual Help System Dalta Las Pias Campus) and Event Coordinators name
(Creative Minds Events Company).
Terms and Conditions
Creative Minds will provide full professional service for the Mr. and Ms. University of
Perpetual Help 2015 which will be held on February 25, 2016 from 3:00 PM to 10:00 PM
at the Bellevue Hotel Manila with the Total amount of P 1,065,000.00.
Payment shall be made directly to our office or you can deposit it to our BDO account
Creative Minds Events Company 000680769226. Cash and cheques are accepted.
50% of the total amount shall then be paid upon the signing of this contract and shall
be considered NON- REFUNDABLE and the total balance shall then be paid 1 week
before the event date.

Tel: (02) 807-4880
UPHSD agrees to pay all taxes of every description.

Should there be any changes to be made on the event details, Creative Mind must be
given an advisory 2 weeks before the date.
Conforme:
_________________________
Dr. Alfonso A. Loreto
UPHSD School Director
Contracting Party
_______________________
Date Signed
__________________________
Name
Event Coordinator
Glamorous Event Planner
______________________
Date Signed

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What event is being proposed?

What event is being proposed?

Where will the event take place?

Where will the event take place?

Glamorous event planners

Glamorous event planners

DR. ALFONSO A. LORETO

TITLE OF THE EVENT

Mr &Ms University of Perpetual Help System

February 26, 2016; Friday

Bellevue Hotel Manila

Mr. and Ms. UPHSD 2015 Las Pias Campus was

especially created to showcase the talents and the abilities

Glamorous event planners

February 22, 2016, Monday

and the vicinity of UPHSD

February 23, 2015, Wednesday

February 26, 2015, Friday

Glamorous event planners

Overview of the Proponent

Glamorous Event Planners is an event and entertainment company that specializes in

Glamorous event planners

levels of service, from creative consultation and design development, to implementation

Glamorous event planners

Glamorous event planners

Duties and Responsibilties:

Glamorous event planners

Duties and Responsibilties:

Glamorous event planners

Glamorous event planners

Design and lay out

Glamorous event planners

Glamorous event planners

4. Supplies Tarpaulin, Certificates, Trophies, Crowns, Sash,

Glamorous event planners

Glamorous event planners

Glamorous event planners

Glamorous event planners

Design and Lay out

Glamorous event planners

2. Lights & Sounds

Glamorous event planners

4. Supplies Tarpaulin, Trophies, Sash, Crowns, Certificates

Glamorous event planners

Glamorous event planners

Glamorous event planners

Chosen Package: PACKAGE A

Glamorous event planners

complimentary newspaper, two bottles of water refilled everyday and complimentary

Glamorous event planners

We are excited to announce that Convergys has completed its acquisition of

Glamorous event planners

Festival Supermall or Festival Mall(shortly Festi) is a shopping mall owned and

Glamorous event planners

StarmallAlabang is a landmark located along South Super Highway,

4. Alabang Town Center

Glamorous event planners

Alabang Town Center is a shopping mall owned by Ayala Malls in Muntinlupa,

Glamorous event planners