Functionality Matrix

Required
Section - Requisition Mgt
Job Template Creation(auto-populate fields)
Online Req Creation
Online Req Approvals
Approval Workflow
Approval Configuration
Approval Levels
Approval Action - Outside of Application
Multiple openings per requisition
Cycle time calculation for Req with multiple openings
Files attached to requisitions
Allow for internal and external job descriptions
Limit to size of job description
Spellcheck for Job Descriptions
Able to assign requisitions to mulpiple users/roles
Enter / import job code table
Number of Requisition Statuses - List in comments
Auto-numbering for requisition number

Section - Job Postings

Can Recruiters post directly from application
Integration with a standard list of job boards
Integration with non-standard job boards
Integration with job posting services (i.e
Application functions as career site (Internal &
Postings automatically updated if description is
Automatic unpost based on time or status change
Allow for different posting cycles; internal / external
Capable of linking with Ad Agency
Job search capability; country, region, state, city, job
function
Section- Resume Mgt
Can candidates/employees create a profile including:
Cut/Paste Resume
Attach Resume
Attachments can be searched
Can profiles be updated
"Shopping cart" functionality
Candidates/employees job agents & notifications
Built in resume processing functionality/utility
Integration with 3rd party RPVs
Automatic duplicate detection & resolution
Capability for end-users to merge duplicate candidate
Automatic system notifications upon receipt of profile
Email resumes / profiles to non-system users
Archive/purge capabilities for dated resumes
Differentiate between internal and exteranl candidate
Able to capture source of resume, maintain history if
multiple sources
Number of source code levels (i.e. Newspaper / LA

Desired

Wishlist

Functionality Matrix
Required
Override source at time of hire
Section - Candidate Pre-Selection
Pre-screening questions for each requisition
No of pre-screening questions per requisition
Able to designate some questions for all job seekers
and some by specific job family
Question types
Can pre-screening questions be weighted and scored
Answers become searchable by end-users
Answers modified by Recruiter
Pre-screening questions created by end-user
Pre-screening questions created by Sys Admin
Questions library
Use of competency models and associated library
Able to import questions from third party provider
Security to monitor who can create questions
Pre-selection alerts sent to Recruiter based on score
Section - Candidate Search
Full text searching (Boolean)
Search word highlights
Searching attachments
Searching of fielded data
Nuerel net based or intelligent concept searching
Can searches be saved (and made public/private)
Can action be taken on all results of a search
Integration with and searching of external databases
External search results directly imported into the
Configure sort columns w/ specific data elements
Auto-match req requirements against resumes in
Section - Candidate Relationship Mgt (CRM)
Establish personal alerts and/or reminders
System generated alerts (based on events, tasks or
Configuration of system generated alerts by Sys
Admin
List management / candidate folders / "Hot
List"
Task / To-Do integration with MS-Outlook
Scheduling integration with MS-Outlook
Adding of candidate records by Recruiter
Candidate Profiling (i.e. flag as Alumni, etc)
EEO collection / self nomination
Integration with 3rd party vendors (i.e. Background
checks)
Able to add comments/notes at any step in process
Requisition status updated when Applicant "Accepts"
or "Hired"
Section - System Configuration
Re-labeling of standard fields
Re-positioning of standard fields
Disabling (hiding) of standard fields

Desired

Wishlist

Functionality Matrix
Required
Use of User-Defined fields
No of UDFs required (Candidate / Requisition)
Can UDFs be re-positioned on screen
Configuration of UDFs by Sys Admin
System usage reports available for Sys Admin
Make standard and UDFs mandatory
Section - Correspondence Mgt
Customized correspondence
Custom letters created and loaded by Sys Admin
Custom letters created and loaded by Recruiters
Letter generation from within application
Letter generation to multiple candidates/applicants
Printing of letters
Emailing of letters (including file format - text or html)
MS-Word mail merge functionality
Other form creation and routing (i.e. offer approval
worksheet)
Section - Reporting
Access to on-demand standard reports
No of standard reports
Standard reports augmented with company-specific
Reports exported to MS-Excel
Reports available in pdf format
Report access/security
Access to data with 3rd party reporting tool
Ability to maintain an"electronic job file" with all
required data
User locale determines currency code
Section - Referral Mgt
Employee referral program
Public referral program
Referral management and self-service
Expiration periods
Referral Fee / Expiration visible within career site
"Refer To A Friend" functionality
Able to trigger referral payment
Application accepts MS-Word attachments
Section - Integration
HR-XML integration standards
Bi-directional integration for candidate data
Bi-directional integration for requisition data
Real time system integration
Support of batch updates
Integration platform (i.e. WebMethods, etc.)
Dependency on vendor's proprietary API for
Bi-directional integration with HRIS (i.e SAP,

Desired

Wishlist

Functionality Matrix
Required
Section - Application / User Security
No of User Types (w/ defined permissions)
Field level security
Cluster (priviledge) access to Requisitions
Cluster (priviledge) access to Candidates
Control functionality at the user level
Section - Technical / Platform Requirements
ASP
Client/Server
Encryption mode
Electronic signatures
Single sign-on access
Web Support / Access to vendor's KMS
Standard server requirements
Standard desktop / browser requirements
LAN/WAN requirements
Section - Recruiting Cost Tracking / Mgt
Record and track cost at the requisition level
Record and track cost at the cost center level

Desired

Wishlist

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Functionality Matrix
1 - Requisition Mgt
2 - Hiring Mgr
3 - Job Postings
4 - Resume Mgt
5 - Candidate Pre-Selection
6 - Candidate Search
7 - Candidate Relationship Mgt (CRM)
8 - Workflow
9 - System Configuration
10 - Correspondence Mgt
11 - Reporting
12 - Global
13 - Referral Mgt
14 - Integration
15 - Application / User Security
15 - Technical / Platform Requirements
17 - Recruiting Cost Tracking / Mgt