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Brother Network User Guides

Network user guides for Brother printer

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0% found this document useful (0 votes)

54 views81 pages

Brother Network User Guides

Network user guides for Brother printer

Uploaded by

Sunjaya

We take content rights seriously. If you suspect this is your content, claim it here.

Available Formats

Download as PDF, TXT or read online on Scribd

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Multi-Protocol On-board Ethernet Multi-function Print Server and

Wireless Ethernet Multi-function Print Server

NETWORK
USERS GUIDE

This Network User's Guide provides useful information of wired

and wireless network settings, security settings and Internet fax
settings using your Brother machine. You can also find supported
protocol information and detailed troubleshooting tips.
To find basic information about network and advanced network
features of your Brother machine, see the Network Glossary.
To download the latest manual, please visit the Brother Solutions
Center at (http://solutions.brother.com/). You can also download
the latest drivers and utilities for your machine, read FAQs and
troubleshooting tips or learn about special printing solutions from
the Brother Solutions Center.

Version A
ENG

Definitions of notes
We use the following icons throughout this Users Guide:

IMPORTANT

IMPORTANT indicate a potentially hazardous situation which, if not avoided,

may result in damage to property or loss of product functionality.

Note

Notes tell you how you should respond to a situation that may arise or give
tips about how the operation works with other features.

Compilation and publication notice

Under the supervision of Brother Industries, Ltd., this manual has been compiled and published, covering the
latest products descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without notice.
Brother reserves the right to make changes without notice in the specifications and materials contained
herein and shall not be responsible for any damages (including consequential) caused by reliance on the
materials presented, including but not limited to typographical and other errors relating to the publication.
2010 Brother Industries, Ltd.

IMPORTANT NOTE
This product is approved for use in the country of purchase only. Do not use this product outside the
country of purchase as it may violate the wireless telecommunication and power regulations of that
country.
Windows XP in this document represents Windows XP Professional, Windows XP Professional x64
Edition and Windows XP Home Edition.
Windows Server 2003 in this document represents Windows Server 2003, Windows Server 2003 x64
Edition, Windows Server 2003 R2 and Windows Server 2003 R2 x64 Edition.
Windows Server 2008 in this document represents Windows Server 2008 and Windows Server 2008
R2.
Not all models are available in all countries.

Table of Contents
1

Introduction

Network features........................................................................................................................................1
Other Network features .......................................................................................................................3

Changing your machines network settings

How to change your machines network settings (IP address, Subnet mask and Gateway).....................4
Using the control panel........................................................................................................................4
Using BRAdmin Light utility .................................................................................................................4
Other Management Utilities .......................................................................................................................7
Web Based Management (web browser) ............................................................................................7
BRAdmin Professional 3 utility (Windows) ........................................................................................7
Web BRAdmin (Windows) .................................................................................................................7

Configuring your machine for a wireless network

Overview....................................................................................................................................................8
Step by step chart for wireless network configuration ...............................................................................9
For Infrastructure mode .......................................................................................................................9
For Ad-hoc mode...............................................................................................................................10
Confirm your network environment..........................................................................................................11
Connected to a computer with a WLAN access point/router in the network
(Infrastructure mode) .....................................................................................................................11
Connected to a wireless capable computer without a WLAN access point/router in the network
(Ad-hoc mode)...............................................................................................................................11
Confirm your wireless network setup method..........................................................................................12
Configuration using the WPS/AOSS control panel menu (Infrastructure mode only)
(Recommended)............................................................................................................................12
Configuration using the machines control panel Setup Wizard to configure your wireless network
machine .........................................................................................................................................12
Configuration using the Brother installer application on the installation CD-ROM to configure your
wireless network machine .............................................................................................................13
Configuration using the PIN Method of Wi-Fi Protected Setup (Infrastructure mode only) ...............14
Configuring your machine for a wireless network (for Infrastructure mode and Ad-hoc mode)...............15
Using WPS or AOSS from the control panel menu to configure your machine for a wireless
network ..........................................................................................................................................15
Using the Setup Wizard from the control panel .................................................................................15
Configuring your machine when the SSID is not broadcast ..............................................................16
Using the Brother automatic installer application on the installation CD-ROM to configure your
machine for a wireless network .....................................................................................................20
Using the PIN Method of Wi-Fi Protected Setup ...............................................................................20

Wireless configuration using the Brother installer application

Before configuring the wireless settings ..................................................................................................24

Configure the wireless settings................................................................................................................25

Control panel setup

Network menu..........................................................................................................................................28
TCP/IP ...............................................................................................................................................28
Setup Wizard .....................................................................................................................................30
WPS/AOSS....................................................................................................................................30
WPS w/PIN Code ..............................................................................................................................31
WLAN Status .....................................................................................................................................31
Ethernet .............................................................................................................................................31
MAC Address ....................................................................................................................................31
E-mail / IFAX (Available when IFAX is downloaded).........................................................................31
Time Zone .........................................................................................................................................34
Network I/F ........................................................................................................................................34
LDAP (MFC-J6910DW only) .............................................................................................................35
Restoring the network settings to factory default.....................................................................................36
Printing the Network Configuration List ...................................................................................................37
Printing the WLAN Report .......................................................................................................................38
Function table and default factory settings ..............................................................................................39

Web Based Management

Overview..................................................................................................................................................42
How to configure the machine settings using Web Based Management (web browser).........................43
Secure Function Lock 2.0 ........................................................................................................................45
How to configure the Secure Function Lock 2.0 settings using Web Based Management
(web browser)................................................................................................................................45
Changing the Scan to FTP configuration using a web browser...............................................................48
Changing the Scan to Network configuration using a web browser ........................................................49
Changing the LDAP configuration using a web browser (MFC-J6910DW only)......................................50

LDAP operation (MFC-J6910DW only)

Internet fax

Internet fax Overview...............................................................................................................................54

Important information on Internet fax.................................................................................................55
How to Internet fax...................................................................................................................................56
Sending an Internet fax .....................................................................................................................56
Receiving E-mail or Internet fax ........................................................................................................57
Additional Internet Fax options ................................................................................................................59
Forwarding received E-mail and fax messages.................................................................................59
Relay broadcasting............................................................................................................................59
TX Verification Mail............................................................................................................................62
Error mail ...........................................................................................................................................63

iii

Security features

Troubleshooting

Overview..................................................................................................................................................68

Appendix A

Supported protocols and security features ..............................................................................................75

Index

Introduction

Network features

Your Brother machine can be shared on a 10/100 MB wired or IEEE 802.11b/g/n wireless Ethernet network
using the internal network print server. The print server supports various functions and methods of connection
depending on the operating system you are running on a network supporting TCP/IP. The following chart
shows what network features and connections are supported by each operating system.
Note
Although the Brother machine can be used in both a wired and wireless network, only one connection
method can be used at a time.

Introduction

Operating Systems

Windows 2000
Windows XP

Windows Server
2003/2008

Mac OS X
10.4.11 - 10.5.x - 10.6.x

Windows Vista
Windows 7
Printing
Scanning
See Software Users Guide.
PC Fax Send 1

See Software Users Guide.

PC Fax Receive 1

See Software Users Guide.

Network Photo Capture
See Software Users Guide.
BRAdmin Light
See page 4.
BRAdmin Professional 3 2

See page 7.
Web BRAdmin 2
See page 7.
Web Based Management
(web browser)

See page 42.

Remote Setup
See Software Users Guide.
Status Monitor
See Software Users Guide.
Driver Deployment Wizard
Vertical Pairing
See Network Glossary.

Black and White only.

BRAdmin Professional 3 and Web BRAdmin are available as a download from http://solutions.brother.com/.

Windows 7 only.

Introduction

Other Network features

1
LDAP

The LDAP protocol allows you to search for information such as fax numbers and E-mail addresses from your
server. (See LDAP operation (MFC-J6910DW only) on page 51.)

Internet fax (Available as a download)

Internet fax (IFAX) allows you to send and receive fax documents using the Internet as the transport
mechanism. (See Internet fax on page 54.)
In order to use this function, please download the necessary software from our web site, The Brother
Solutions Center (http://solutions.brother.com/). Before using this function, you have to configure the
necessary machine settings by using the machine's control panel. For details, please refer to the user's guide
for Internet fax on the web site listed above.

Security

Your Brother machine employs some of the latest network security and encryption protocols available. (See
Security features on page 64.)

Secure Function Lock 2.0

Secure Function Lock 2.0 increases security by restricting the use of functions. (See Secure Function
Lock 2.0 on page 45.)

Changing your machines network

settings

How to change your machines network settings

(IP address, Subnet mask and Gateway)

Using the control panel

You can configure your machine for a network using the control panel Network menu. (See Control panel
setup on page 28.)

Using BRAdmin Light utility

The BRAdmin Light utility is designed for initial setup of Brother network connected devices. It also can
search for Brother products in a TCP/IP environment, view the status and configure basic network settings,
such as IP address.

Installing BRAdmin Light

Windows

a
b
c

Please make sure that your machine is ON.

d
e

The CD-ROM main menu will appear. Click Network Utilities.

Turn on your computer. Close any applications running before configuration.

Put the supplied installation CD-ROM into your CD-ROM drive. The opening screen will appear
automatically. If the model name screen appears, choose your machine. If the language screen
appears, choose your language.

Click BRAdmin Light and follow the on-screen instructions.

Macintosh
The BRAdmin Light software will be installed automatically when you install the printer driver. If you have
already installed the printer driver, you do not have to install BRAdmin Light again.

Changing your machines network settings

Setting the IP address, Subnet Mask and Gateway using BRAdmin Light

Note
You can download the latest Brother BRAdmin Light utility version from http://solutions.brother.com/.
If you require more advanced printer management, use the latest Brother BRAdmin Professional 3 utility
that is available as a download from http://solutions.brother.com/. This utility is only available for
Windows users.
If you are using a firewall function of anti-spyware or antivirus applications, temporarily disable them. Once
you are sure that you can print, re-enable the application.
Node Name: The Node Name appears in the current BRAdmin Light window. The default Node Name of
the print server in the machine is BRNxxxxxxxxxxxx or BRWxxxxxxxxxxxx. (xxxxxxxxxxxx is your
machines MAC Address / Ethernet Address.)
The default password for Brother print servers is access.

Start the BRAdmin Light utility.

Windows
Click start / All Programs 1 / Brother / BRAdmin Light / BRAdmin Light.
1

Programs for Windows 2000 users

Macintosh
Double-click Macintosh HD (Startup Disk) / Library / Printers / Brother / Utilities /
BRAdmin Light.jar file.

b
c

BRAdmin Light will search for new devices automatically.

Double-click the unconfigured device.

Windows

Macintosh

Changing your machines network settings

Note
If the print server is set to its factory default settings (if you dont use a DHCP/BOOTP/RARP server), the
device will appear as Unconfigured in the BRAdmin Light utility screen.
You can find the Node Name and MAC Address (Ethernet Address) by printing the Network Configuration
List. (See Printing the Network Configuration List on page 37 for information on how to print the Network
Configuration List on your print server.) You can also find the Node Name and MAC Address from the
control panel. (See Control panel setup on page 28.)

Choose STATIC from Boot Method. Enter the IP Address, Subnet Mask and Gateway (if needed) of
your print server.

Windows

e
f

Macintosh

Click OK.
With the correctly programmed IP address, you will see the Brother print server in the device list.

Changing your machines network settings

Other Management Utilities

Your Brother machine has the following management utilities other than the BRAdmin Light utility. You can
change your network settings using these utilities.

Web Based Management (web browser)

2
2

A standard web browser can be used to change your print server settings using the HTTP (Hyper Text
Transfer Protocol). (See How to configure the machine settings using Web Based Management (web
browser) on page 43.)

BRAdmin Professional 3 utility (Windows)

BRAdmin Professional 3 is a utility for more advanced management of network connected Brother devices.
This utility can search for Brother products on your network and view the device status from an easy to read
Explorer style window that changes color identifying the status of each device. You can configure network
and device settings along with the ability to update device firmware from a Windows computer on your LAN.
BRAdmin Professional 3 can also log activity of Brother devices on your network and export the log data in
an HTML, CSV, TXT or SQL format.
For more information and downloading, visit us at http://solutions.brother.com/.
Note
Please use the latest version of the BRAdmin Professional 3 utility that is available as a download from
http://solutions.brother.com/. This utility is only available for Windows users.
If you are using a firewall function of anti-spyware or antivirus applications, temporarily disable them. Once
you are sure that you can print, re-enable the application.
Node name: The node name appears in the current BRAdmin Professional 3 window. The default Node
name is BRNxxxxxxxxxxxx or BRWxxxxxxxxxxxx. (xxxxxxxxxxxx is your MAC Address / Ethernet
Address.)

Web BRAdmin (Windows)

Web BRAdmin is a utility for managing network connected Brother devices on your LAN and WAN. This utility
can search for Brother products on your network, view its status and configure the network settings. Unlike
BRAdmin Professional 3, which is designed for Windows only, Web BRAdmin is a server based utility that
can be accessed from any client PC with a web browser that supports JRE (Java Runtime Environment). By
installing the Web BRAdmin server utility on a PC running IIS 1, connect to the Web BRAdmin server, which
then communicates with the device itself.
For more information and downloading, visit us at http://solutions.brother.com/.
1

Internet Information Server 4.0 or Internet Information Service 5.0/5.1/6.0/7.0/7.5

Configuring your machine for a wireless

network

Overview

To connect your machine to your wireless network, we recommend you to follow the steps in the Quick Setup
Guide using or WPS or AOSS from the control panel menu. By using this method, you can easily connect
your machine to your wireless network.
Please read this chapter for more details on how to configure the wireless network settings. For information
on TCP/IP settings, see How to change your machines network settings (IP address, Subnet mask and
Gateway) on page 4.
Note
To achieve optimum results with normal every day document printing, place the Brother machine as close
to the WLAN access point/router as possible with minimal obstructions. Large objects and walls between
the two devices as well as interference from other electronic devices can affect the data transfer speed of
your documents.
Due to these factors, wireless may not be the best method of connection for all types of documents and
applications. If you are printing large files, such as multi-page documents with mixed text and large
graphics, you may want to consider choosing wired Ethernet for a faster data transfer, or USB for the
fastest throughput speed.
Although the Brother machine can be used in both a wired and wireless network, only one connection
method can be used at a time.
Before configuring wireless settings, you will need to know your SSID and Network Key.

Configuring your machine for a wireless network

Step by step chart for wireless network configuration

For Infrastructure mode

Confirm your network environment. (See page 11.)

Infrastructure mode

Ad-hoc mode

Connected to a computer with a WLAN access

point/router

See page 10.

Connected to a wireless capable computer without

a WLAN access point/router

Confirm your wireless network setup method. (See page 12.)

Using the
WPS/AOSS
control panel menu
(Recommended)

Using the Setup

Wizard from the
control panel

Using the Brother

installer
application

Using the PIN

Method of Wi-Fi
Protected Setup

Using WPS/AOSS, a USB or a

network cable

Configure your machine for a wireless network. (See page 15.)

See the Quick Setup

Guide.

See the Quick Setup

Guide.

See page 24.

See page 20.

Installing drivers and software (See the Quick Setup Guide.)

Wireless configuration and installing drivers and software have been completed.

Configuring your machine for a wireless network

For Ad-hoc mode

Confirm your network environment. (See page 11.)

Ad-hoc mode

Infrastructure mode

Connected to a wireless capable computer without

a WLAN access point/router

Connected to a computer with a WLAN access

point/router

Confirm your wireless network setup method. (See page 12.)

Using the Setup Wizard from the control panel

(Recommended)

See page 9.

Using the Brother installer

application

Configure your machine for a wireless network. (See page 15.)

See page 15.

See page 24.

Installing drivers and software (See the Quick Setup Guide.)

Wireless configuration and installing drivers and software have been completed.

Configuring your machine for a wireless network

Confirm your network environment

Connected to a computer with a WLAN access point/router in the network

(Infrastructure mode)

1
4
2
3

1 WLAN access point/router 1

If your computer supports Intel My WiFi Technology (Intel MWT), you can use your computer as a Wi-Fi Protected Setup supported access
point.

2 Wireless network machine (your machine)

3 Wireless capable computer connected to the WLAN access point/router
4 Wired computer (which is not wireless capable) connected to the WLAN access point/router with
an Ethernet cable

Connected to a wireless capable computer without a WLAN access point/router

in the network (Ad-hoc mode)

This type of network does not have a central WLAN access point/router. Each wireless client communicates
directly with each other. When the Brother wireless machine (your machine) is part of this network, it receives
all print jobs directly from the computer sending the print data.
1
2

1 Wireless network machine (your machine)

2 Wireless capable computer
Note
We do not guarantee the wireless network connection with Windows Server products in Ad-hoc mode.

Configuring your machine for a wireless network

Confirm your wireless network setup method

There are four methods to configure your wireless network machine. Use the WPS/AOSS from the control
panel menu (recommended), Setup Wizard from the control panel, the Brother installer application on the
installation CD-ROM or the PIN Method of Wi-Fi Protected Setup. The setup process will be different
depending on your network environment.

3
Configuration using the WPS/AOSS control panel menu
(Infrastructure mode only) (Recommended)

We recommend that you use WPS or AOSS from the control panel menu to configure your wireless
network settings if your WLAN access point/router (A) supports either Wi-Fi Protected Setup (PBC 1) or
AOSS.
A

Push Button Configuration

Configuration using the machines control panel Setup Wizard to configure

your wireless network machine

You can use the machines control panel to configure your wireless network settings. By using the control
panel Setup Wizard function, you can easily connect your Brother machine to your wireless network. You
must know your wireless network settings before you proceed with this installation.

Configuring your machine for a wireless network

Configuration using the Brother installer application on the installation

CD-ROM to configure your wireless network machine

You can also use the Brother installer application on the installation CD-ROM we have provided with the
machine. You will be guided by the on-screen instructions until you are able to use your Brother wireless
network machine. You must know your wireless network settings before you proceed with this
installation.

Configuration using the Automatic Wireless mode

3
3

If your WLAN access point/router (A) supports either Wi-Fi Protected Setup (PBC 1) or AOSS, you can
configure the machine easily without knowing your wireless network settings using the Brother installer
application.
A

Push Button Configuration

Configuration temporarily using a USB or network cable

You can temporarily use a USB cable or network cable when you configure your Brother machine in this
method. The USB and network cables are not standard accessories included with the machine.
You can remotely configure the machine from the computer on the network using a USB cable (A) 1.

A
1

You can configure the wireless settings of the machine using a USB cable temporarily connected to a wired or wireless computer.

Configuring your machine for a wireless network

If there is an Ethernet Hub or Router in the same network as the WLAN access point (A) of your machine,
you can temporarily connect the Hub or Router to the machine using a network cable (B). You can then
remotely configure the machine from a computer on the network.
A

Configuration using the PIN Method of Wi-Fi Protected Setup

(Infrastructure mode only)

If your WLAN access point/router (A) supports Wi-Fi Protected Setup, you can also configure using the
PIN Method of Wi-Fi Protected Setup.
Connection when the WLAN access point/router (A) doubles as a Registrar 1.
A

Connection when another device (C), such as a computer is used as a Registrar 1.

The Registrar is a device that manages the wireless LAN.

Configuring your machine for a wireless network

(for Infrastructure mode and Ad-hoc mode)

IMPORTANT
If you are going to connect your Brother machine to your network, we recommend that you contact your
system administrator prior to installation. You must know your wireless network settings before you
proceed with this installation.

If you have previously configured the wireless settings of the machine, you must reset the network LAN
settings before you can configure the wireless settings again.
Press Menu, a or b to choose Network, press OK. Press a or b to choose Network Reset, press OK.
Press 1 to reset and then press 1 to accept the change. For Touchscreen models, press MENU, Network.
Press a or b to display Network Reset, and press Network Reset. Press Yes to reset and then press
Yes for 2 seconds to confirm. The machine will restart automatically.

Using WPS or AOSS from the control panel menu to configure your machine
for a wireless network

If your WLAN access point/router supports either Wi-Fi Protected Setup (PBC 1) or AOSS (one-push
method), you can configure the machine easily without a computer. Your Brother machine has the
WPS/AOSS menu available from the control panel. See the Quick Setup Guide for more information.
1

Push Button Configuration

Using the Setup Wizard from the control panel

You can configure your Brother machine by using the Setup Wizard function. This is located in the
Network menu on the machines control panel.
If you are configuring your machine for a smaller wireless network, such as your home environment:
To configure your machine for an existing wireless network using the SSID and Network Key (if
required), see the Quick Setup Guide.
If your WLAN access point/router is set to not broadcast the SSID name, see Configuring your machine
when the SSID is not broadcast on page 16.
If you are configuring your machine using Wi-Fi Protected Setup (PIN Method), see Using the PIN Method
of Wi-Fi Protected Setup on page 20.

Configuring your machine for a wireless network

Configuring your machine when the SSID is not broadcast

Before configuring your machine we recommend you write down your wireless network settings. You will
need this information before you continue with the configuration.
Check and record the current wireless network settings.

SSID (Network Name):

Communication Mode

Authentication method

Encryption mode

Infrastructure

Open system

WEP
NONE

Shared key

WEP

WPA/WPA2-PSK

AES

Network key

TKIP 1
Ad-hoc

Open system

WEP
NONE

TKIP is supported for WPA-PSK only.

For example:
SSID (Network Name):
HELLO
Communication Mode

Authentication method

Encryption mode

Network key

Infrastructure

WPA2-PSK

AES

12345678

Note
If your router uses WEP encryption, enter the key used as the first WEP key. Your Brother machine
supports the use of the first WEP key only.

b
c

Press Menu.

Press a or b to choose WLAN.

Press OK.

Press a or b to choose Setup Wizard.

Press OK.

When Network I/F switched to Wireless. is displayed, press OK to accept.

This will start the wireless setup wizard.
To cancel, press Stop/Exit.

Press a or b to choose Network.

Press OK.

Configuring your machine for a wireless network

The machine will search for your network and display a list of available SSIDs.
Choose <New SSID> using a or b.
Press OK.

Enter the SSID name. (For information how to enter text, see the Quick Setup Guide.)
Press OK.

Using a or b, choose Ad-hoc or Infrastructure when instructed.

Press OK.
Do one of the following:
If you chose Ad-hoc, go to step k.
If you chose Infrastructure, go to step j.

Choose the Authentication method using a or b, and press OK.

Do one of the following:
If you chose Open System, go to step k.
If you chose Shared Key, go to step l.
If you chose WPA/WPA2-PSK, go to step m.

Choose the Encryption type None or WEP using a or b, and press OK.
Do one of the following:
If you chose None, go to step o.
If you chose WEP, go to step l.

Enter the WEP key you wrote down in step a on page 16. Press OK. Go to step o. (For information
how to enter text, see the Quick Setup Guide.)

m
n

Choose the Encryption type, TKIP or AES using a or b. Press OK. Go to step n.

Enter the WPA key you wrote down in step a on page 16 and press OK. Go to step o. (For information
how to enter text, see the Quick Setup Guide.)

To apply the settings, choose Yes. To cancel, choose No.

Do one of the following:
If you chose Yes, go to step p.
If you chose No, go back to step g.

p
q

The machine starts to connect to the wireless device you have chosen.
A connection result message appears for 60 seconds on the LCD and a wireless LAN report will
automatically be printed. If the connection failed, check the error code on the printed report and refer to
Troubleshooting in the Quick Setup Guide.
(Windows)
You have completed the wireless network setup. If you would like to continue installing drivers
and software necessary for operating your device, please choose
Initial Installation/Install MFL-Pro Suite from the installation CD-ROM menu.
(Macintosh)
You have completed the wireless network setup. If you would like to continue installing drivers
and software necessary for operating your device, please double-click Start Here OSX in the
installation CD-ROM.
17

Configuring your machine for a wireless network

For Touchscreen models

SSID (Network Name):

Communication Mode

Authentication method

Encryption mode

Infrastructure

Open system

WEP
NONE

Shared key

WEP

WPA/WPA2-PSK

AES

Network key

TKIP 1
Ad-hoc

Open system

WEP
NONE

TKIP is supported for WPA-PSK only.

For example:
SSID (Network Name):
HELLO
Communication Mode

Authentication method

Encryption mode

Network key

Infrastructure

WPA2-PSK

AES

12345678

Note
If your router uses WEP encryption, enter the key used as the first WEP key. Your Brother machine
supports the use of the first WEP key only.

b
c
d
e
f

Press MENU.

The machine will search for your network and display a list of available SSIDs. Press a or b to display
<New SSID>, and press <New SSID>.

Press Network.
Press WLAN.
Press Setup Wizard.
When Switch Network interface to wireless? is displayed, press Yes to accept.
This will start the wireless setup wizard.
To cancel, press Stop/Exit.

Configuring your machine for a wireless network

Enter the SSID name. (For information how to enter text, see the Quick Setup Guide.)
Press OK.

Press Ad-hoc or Infrastructure when instructed.

Do one of the following:
If you chose Ad-hoc, go to step k.
If you chose Infrastructure, go to step j.

Choose and press the Authentication method.

Do one of the following:
If you chose Open System, go to step k.
If you chose Shared Key, go to step l.
If you chose WPA/WPA2-PSK, go to step m.

Choose and press the Encryption type None or WEP.

Do one of the following:
If you chose None, go to step o.
If you chose WEP, go to step l.

Enter the WEP key you wrote down in step a on page 18. Press OK. Go to step o. (For information how
to enter text, see the Quick Setup Guide.)

m
n

Choose and press the Encryption type, TKIP or AES. Go to step n.

Enter the WPA key you wrote down in step a on page 18 and press OK. Go to step o. (For information
how to enter text, see the Quick Setup Guide.)

To apply the settings, press Yes. To cancel, press No.

Do one of the following:
If you chose Yes, go to step p.
If you chose No, go back to step g.

p
q

Configuring your machine for a wireless network

Using the Brother automatic installer application on the installation CD-ROM to

configure your machine for a wireless network

For installation, see Wireless configuration using the Brother installer application on page 24.

Using the PIN Method of Wi-Fi Protected Setup

If your WLAN access point/router supports Wi-Fi Protected Setup (PIN Method), you can configure the
machine easily. The PIN (Personal Identification Number) Method is one of the connection methods
developed by the Wi-Fi Alliance. By inputting a PIN which is created by an Enrollee (your machine) to the
Registrar (a device that manages the wireless LAN), you can setup the wireless network and security
settings. See the Users Guide for your WLAN access point/router for instructions on how to access the
Wi-Fi Protected Setup mode.
Note
Routers or access points that support Wi-Fi Protected Setup have a symbol as shown below.

a
b

Press Menu.

Press a or b to choose WLAN.

Press OK.

Press a or b to choose WPS w/PIN Code.

Press OK.

When Network I/F switched to Wireless. is displayed, press OK to accept.

This will start the wireless setup wizard.
To cancel, press Stop/Exit.

The LCD will show an 8 digit PIN and the machine begins searching for a WLAN access point/router for
up to 5 minutes.

Press a or b to choose Network.

Press OK.

Configuring your machine for a wireless network

Using a computer that is on the network, type http://access points IP address/ into your browser.
(Where access points IP address is the IP address of the device that is used as the Registrar 1.) Go to
the WPS (Wi-Fi Protected Setup) setting page and input the PIN which the LCD shows in f to the
Registrar and follow the on-screen instructions.
1

The Registrar is normally the WLAN access point/router.

Note
The setting page is different, depending on the brand of WLAN access point/router. See the instruction
manual that came with your WLAN access point/router.
If you are using your Windows Vista or Windows 7 computer as a Registrar, perform the following
instructions.
Note
To use a Windows Vista or Windows 7 computer as a Registrar, you need to register it to your network
in advance. See the instruction manual that came with your WLAN access point/router.

(Windows Vista)
Click

, Network, and then Add a wireless device.

(Windows

Click
, Control Panel, Network and Internet, and then
Add a wireless device to the network.

Choose your machine and click Next.

Input the PIN from the printed page and then click Next.

Choose your network that you want to connect to, and then click Next.

Click Close.

A connection result message appears for 60 seconds on the LCD and a wireless LAN report will
automatically be printed. If the connection failed, check the error code on the printed report and refer to
Troubleshooting in the Quick Setup Guide.
(Windows)
You have completed the wireless network setup. If you would like to continue installing drivers
and software necessary for operating your device, please choose
Initial Installation/Install MFL-Pro Suite from the installation CD-ROM menu.
(Macintosh)
You have completed the wireless network setup. If you would like to continue installing drivers
and software necessary for operating your device, please double-click Start Here OSX in the
installation CD-ROM.

Configuring your machine for a wireless network

For Touchscreen models

a
b
c
d
e

Press MENU.

The LCD will show an 8 digit PIN and the machine starts searching for a WLAN access point/router for
5 minutes.

Press Network.
Press WLAN.

Press a or b to display WPS w/PIN Code, and press WPS w/PIN Code.
When Switch Network interface to wireless? is displayed, press Yes to accept.
This will start the wireless setup wizard.
To cancel, press Stop/Exit.

The Registrar is normally the WLAN access point/router.

(Windows Vista)
Click

, Network, and then Add a wireless device.

(Windows 7)
Click
, Control Panel, Network and Internet, and then
Add a wireless device to the network.

Choose your machine and click Next.

Input the PIN from the printed page and then click Next.

Choose your network that you want to connect to, and then click Next.

Click Close.

Configuring your machine for a wireless network

Wireless configuration using the Brother

installer application

Before configuring the wireless settings

IMPORTANT
The following instructions will install your Brother machine in a network environment using the Brother
installer application found on the installation CD-ROM we have provided with the machine.

You can also setup your Brother machine using WPS or AOSS from the control panel which we
recommend. You can find instructions in the supplied Quick Setup Guide.
If you have previously configured the wireless settings of the machine, you must reset the network LAN
settings before you can configure the wireless settings again.
Press Menu, a or b to choose Network, press OK. Press a or b to choose Network Reset, press OK.
Press 1 to reset and then press 1 to accept the change. For Touchscreen models, press MENU, Network.
Press a or b to display Network Reset, and press Network Reset. Press Yes to reset and then press
Yes for 2 seconds to confirm. The machine will restart automatically.
If you are using a firewall function of anti-spyware or antivirus applications, temporarily disable them. Once
you are sure that you can print please re-enable your firewall.
You need to temporarily use a USB cable (not included) or Ethernet cable (not included) during
configuration.
You must know your wireless network settings before you proceed with this installation.
If you are going to connect your Brother machine to your network, we recommend that you contact your
system administrator prior to installation.
If your router uses WEP encryption, enter the key used as the first WEP key. Your Brother machine
supports the use of the first WEP key only.

Wireless configuration using the Brother installer application

Configure the wireless settings

Before configuring your machine we recommend you write down the SSID and Network Key (if required)
for your wireless network. You will need this information before you continue with the configuration.

Item

Record the current wireless network settings

SSID (Network Name):

Network Key

b
c

Turn on your computer.

Start the Brother installer application.
Windows

The CD-ROM main menu will appear. Click Initial Installation.

Note
If the Brother screen does not appear automatically, go to My Computer (Computer), double-click the
CD-ROM icon, and then double-click start.exe.
The screen on your machine may vary depending on your region.

Click Wireless LAN Setup Wizard.

Macintosh

Put the supplied installation CD-ROM into your CD-ROM drive. Double-click the
MFL_PRO Suite icon on your desktop.

Double-click Utilities.

Double-click the Wireless Device Setup Wizard.

Choose Yes, my Access Point supports WPS or AOSS and I want to use them. or No and then
click Next.
When you choose No, you have the ability to configure the wireless setting in four different ways.
Using a USB cable temporarily
Using an Ethernet (LAN) cable temporarily
Configuring through the control panel manually
Using Ad-hoc mode

Wireless configuration using the Brother installer application

Note
For Ad-hoc setup users:
If a message to restart your computer appears after the wireless settings have been changed, restart your
computer and then go back to step c.
You can temporarily change the wireless settings on your computer.
(Windows Vista or Windows 7)

Click

Click Network and Internet and then Network and Sharing Center icon.

Click Connect to a network.

You can see the SSID of the wireless Brother machine in the list. Choose SETUP and click Connect.

(For Windows Vista only)

Click Connect Anyway and then Close.

(Windows Vista)
Click View status of Wireless Network Connection (SETUP).
(Windows 7)
Click Wireless Network Connection (SETUP).

Click Details... and check the Network Connection Details. It may take a few minutes to change
from 0.0.0.0 to the 169.254.x.x IP address to be shown on screen (where x.x. are numbers between
1 and 254).

and then Control Panel.

(Windows XP SP2 or greater)

Click start and then Control Panel.

Click the Network and Internet Connections icon.

Click Network Connections icon.

Choose and right click Wireless Network Connection. Click View Available Wireless Networks.

You can see the Brother wireless machine in the list. Choose SETUP and click Connect.

Check the Wireless Network Connection status. It may take a few minutes to change from 0.0.0.0.
to the 169.254.x.x IP address to be shown on screen (where x.x. are numbers between 1 and 254).

(Macintosh)

Click the AirPort status icon in the menu bar.

Select SETUP from the pop-up menu.

Your wireless network is connected successfully.

Wireless configuration using the Brother installer application

Follow the on-screen instructions to configure the wireless settings.

(Windows)
You have completed the wireless network setup. If you would like to continue installing drivers
and software necessary for operating your device, please choose
Initial Installation/Install MFL-Pro Suite from the installation CD-ROM menu.
(Macintosh)
You have completed the wireless network setup. If you would like to continue installing drivers
and software necessary for operating your device, please double-click Start Here OSX in the
installation CD-ROM.

Note
If your wireless settings fail, the Wireless Device Setup Wizard will appear during the installation of
MFL-Pro Suite. Confirm your settings by following the on-screen instructions.

Control panel setup

Network menu

The Network menu selections of the control panel allow you to set up the Brother machine for your network
configuration. Press Menu or MENU, then press a or b to choose Network. Proceed to the menu selection
you wish to configure. (See Function table and default factory settings on page 39.)
Please note that the machine is supplied with the BRAdmin Light utility, Web Based Management or Remote
Setup applications, which also can be used to configure many aspects of the network. (See Other
Management Utilities on page 7.)

TCP/IP

If you connect the machine with an Ethernet cable to your network, use the Wired LAN menu selections. If
you connect the machine to a wireless Ethernet network, use the WLAN menu selections.

BOOT Method

This selection controls how the machine obtains an IP address.

Auto mode

In this mode the machine will scan the network for a DHCP server. If it can find one, and if the DHCP server
is configured to allocate an IP address to the machine, then the IP address supplied by the DHCP server will
be used. If no DHCP server is available, then the machine will scan for a BOOTP server. If a BOOTP server
is available, and it is configured correctly, the machine will take its IP address from the BOOTP server. If a
BOOTP server is not available, the machine will scan for a RARP server. If a RARP server also does not
answer, the IP Address is set using the APIPA protocol. After the machine is initially powered ON, it may take
a few minutes for the machine to scan the network for a server.
Static mode

In this mode the machines IP address must be manually assigned. Once entered the IP address is locked to
the assigned address.
Note
If you do not want your print server configured via DHCP, BOOTP or RARP, you must set the
BOOT Method to Static so that the print server has a static IP address. This will prevent the print server
from trying to obtain an IP address from any of these systems. To change the BOOT Method, use the
machines control panel, BRAdmin Light utility, Web Based Management or Remote Setup.

Control panel setup

IP Address

This field displays the current IP address of the machine. If you have chosen a BOOT Method of Static,
enter the IP address that you wish to assign to the machine (check with your network administrator for the IP
address to use). If you have chosen a method other than Static, the machine will attempt to determine its
IP address using the DHCP or BOOTP protocols. The default IP address of your machine will probably be
incompatible with the IP address numbering scheme of your network. We recommend that you contact your
network administrator for an IP address for the network the unit will be connected on.

Subnet Mask

This field displays the current subnet mask used by the machine. If you are not using DHCP or BOOTP to
obtain the subnet mask, enter the desired subnet mask. Check with your network administrator for the subnet
mask to use.

Gateway

5
5

This field displays the current gateway or router address used by the machine. If you are not using DHCP or
BOOTP to obtain the gateway or router address, enter the address you wish to assign. If you do not have a
gateway or router, leave this field blank. Check with your network administrator if you are unsure.

Node Name

You can register the machine name on the Network. This name is often referred to as a NetBIOS name; it will
be the name that is registered by the WINS server on your network. Brother recommends the name
BRNxxxxxxxxxxxx for a wired network or BRWxxxxxxxxxxxx for a wireless network (where xxxxxxxxxxxx is
your machines Ethernet address) (up to 15 characters).

WINS Config

This selection controls how the machine obtains the IP address of the WINS server.
Auto

Automatically uses a DHCP request to determine the IP addresses for the primary and secondary WINS
servers. You must set the BOOT Method to Auto or DHCP for this feature to work.
Static

Uses a specified IP address for the primary and secondary WINS servers.

WINS Server

Primary WINS Server IP Address

This field specifies the IP address of the primary WINS (Windows Internet Name Service) server. If set to a
non-zero value, the machine will contact this server to register its name with the Windows Internet Name
Service.

Control panel setup

Secondary WINS Server IP Address

This field specifies the IP address of the secondary WINS server. It is used as a backup to the Primary WINS
server address. If the Primary server is unavailable, the machine still can register itself with a secondary
server. If set to a non-zero value, the machine will contact this server to register its name with the Windows
Internet Name Service. If you have a primary WINS server, but no secondary WINS server, simply leave this
field blank.

DNS Server

Primary DNS Server IP Address

This field specifies the IP address of the primary DNS (Domain Name System) server.

Secondary DNS Server IP Address

This field specifies the IP address of the secondary DNS server. It is used as a backup to the Primary DNS
server address. If the Primary server is unavailable, the machine will contact the Secondary DNS server.

APIPA

The setting of On will cause the print server to automatically allocate a Link-Local IP address in the range
(169.254.1.0 - 169.254.254.255) when the print server cannot obtain an IP address through the
BOOT Method you have set (see BOOT Method on page 28). Choosing Off means the IP address doesnt
change, when the print server cannot obtain an IP address through the BOOT Method you have set.

IPv6

This machine is compatible with IPv6, the next generation Internet protocol. If you want to use the IPv6
protocol, choose On. The default setting for IPv6 is Off. For more information on the IPv6 protocol, visit
http://solutions.brother.com/.
Note
If you set IPv6 to On, turn off the power switch and then turn it back on to enable this protocol.
After you choose IPv6 On, this setting will be applied to both the wired and wireless LAN interface.

Setup Wizard

The Setup Wizard guides you through the wireless network configuration. For more information, see the
Quick Setup Guide or Using the Setup Wizard from the control panel on page 15.

WPS/AOSS

If your WLAN access point/router supports either Wi-Fi Protected Setup (PBC 1) or AOSS, you can
configure the machine easily without knowing your wireless network settings. (See the Quick Setup Guide or
Using WPS or AOSS from the control panel menu to configure your machine for a wireless network
on page 15.)
1

Push Button Configuration

Control panel setup

WPS w/PIN Code

If your WLAN access point/router supports Wi-Fi Protected Setup (PIN Method), you can configure the
machine easily without a computer. (See Using the PIN Method of Wi-Fi Protected Setup on page 20.)

WLAN Status

Status

This field displays the current wireless network status.

Signal

This field displays the current wireless network signal strength.

SSID

This field displays the current wireless network SSID. The display shows up to 32 characters of the SSID
name.

Comm.Mode

This field displays the current wireless network communication mode.

Ethernet

Ethernet link mode. Auto allows the print server to operate in 100BASE-TX full or half duplex, or in 10BASE-T
full or half duplex mode by auto negotiation.
Note
If you set this value incorrectly, you may not be able to communicate with your print server.

MAC Address

The MAC address is a unique number assigned for the machine's network interface. You can check your
machine's MAC address from the control panel.

E-mail / IFAX (Available when IFAX is downloaded)

This menu has five selections: Mail Address, Setup Server, Setup Mail RX, Setup Mail TX and
Setup Relay. As this section requires you to enter a lot of text characters, you may find that it is more
convenient to use Web Based Management and your favorite web browser to configure these settings (see
Web Based Management on page 42). These settings must be configured for the IFAX feature to work. (For
more details about Internet fax, see Internet fax on page 54.)
You can also access the character you want by repeatedly pressing the appropriate number key using the
machines control panel. (For entering text, see the Quick Setup Guide.)

Control panel setup

Mail Address

You can set your machines E-mail address.

Setup Server

SMTP Server

This field displays the node name or IP address of an SMTP mail server (outgoing E-mail server) on your
network.
(Ex, mailhost.brothermail.net or 192.000.000.001)
SMTP Port

This field displays the SMTP port number (for outgoing E-mails) on your network.
Auth. for SMTP

You can specify the security method for E-mail notification. (For details on the security methods for E-mail
notification, see Sending an E-mail securely on page 65.)
POP3 Server

This field displays the node name or IP address of the POP3 server (incoming E-mail server) used by the
Brother machine. This address is necessary for the Internet fax features to function correctly.
(Ex, mailhost.brothermail.net or 192.000.000.001)
POP3 Port

This field displays the POP3 port number (for incoming E-mails) used by the Brother machine.
Mailbox Name

You can specify a mailbox name on the POP3 server where the Internet print jobs are to be retrieved.
Mailbox Pwd

You can specify the password for the POP3 server account where the Internet print jobs are to be retrieved.
Note
To set for no password, enter a single space.
APOP

You can enable or disable the APOP (Authenticated Post Office Protocol).

Setup Mail RX
Auto Polling

When set to On, the machine automatically checks the POP3 server for new messages.

Control panel setup

Poll Frequency

Sets the interval for checking for new messages on the POP3 server (default is 10Min(s)).
For Touchscreen models, you can choose the interval from
1 Min/3 Mins/5 Mins/10 Mins/30 Mins/60 Mins, if Auto Polling is set to On.
Header

This selection allows the contents of the mail header to be printed when the received message is printed.
Del Error Mail

When set to On, the machine automatically deletes error mails that the machine cannot receive from the POP
server.
Notification

5
5

The notification feature allows a confirmation of receipt message to be transmitted to the sending station
when the Internet Fax has been received.
This feature only works on Internet Fax machines that support the MDN specification.

Setup Mail TX

Sender Subject

This field displays the subject that is attached to the Internet fax data being sent from the Brother machine to
a computer (default is Internet Fax Job).
Size Limit

Some E-mail servers do not allow you to send large E-mail documents (the System Administrator will often
place a limit on the maximum E-mail size). With this function enabled, the machine will display
Out of Memory when trying to send E-mail documents over 1 Mbyte in size. The document will not be sent
and an error report will be printed. The document you are sending should be separated into smaller
documents that will be accepted by the mail server. (For your information, a 42 page document based on the
ITU-T Test Chart #1 test chart is approximately 1 Mbyte in size.)
Notification

Setup Relay
Rly Broadcast

This function allows the machine to receive a document over the Internet, and then relay it to other fax
machines through conventional analog landlines.

Control panel setup

Relay Domain

You can register the Domain Names (Max. 5) that are allowed to request a Relay Broadcast.
Relay Report

A Relay Broadcast Report can be printed at the machine that will act as a Relay Station for all Relay
Broadcasts.
Its primary function is to print reports of any relayed broadcasts that have been sent through the machine.
Please note: In order to use this function, you must assign the relay domain in the Trusted Domains section
of the Relay function settings.
Note
For more information on Relay Broadcast, see Relay broadcasting on page 59.

Time Zone

This field displays your country time zone. The time shown is the time difference between your country and
Greenwich Mean Time. For example, the Time Zone for Eastern Time in the USA and Canada is UTC-05:00.

Windows Time Zone setting

You can see the time difference for your country by using the Time Zone setting in Windows.

For Windows Vista or Windows 7:

Click the
button, Control Panel, Clock, Language, and Region, Date and Time, and then
Change time zone.
For Windows XP:
Click the start button, Control Panel, Date, Time, Language, and Regional Options,
Date and Time, and then select Time Zone.
For Windows 2000:
Click the Start button, Settings, Control Panel, Date/Time, and then select Time Zone.

Change the date and time. Verify your time zone settings from the pull-down menu (this menu displays
the time difference from GMT).

Network I/F

You can choose the network connection type, wired network connection or wireless network connection. If
you want to use the wired network connection, choose Wired LAN, and if you want to use the wireless
network connection, choose WLAN. You can only have one network connection type active at a time.

Control panel setup

LDAP (MFC-J6910DW only)

You can set the LDAP protocol to On or Off.

For more details about LDAP, see LDAP operation (MFC-J6910DW only) on page 51.
Note
The LDAP protocol is not supported for China.

Control panel setup

Restoring the network settings to factory default

You can reset the print server back to its default factory settings (resetting all information such as the
password and IP address information).
Note
This function restores all wired and wireless network settings to the factory default.
You can also reset the print server back to its factory default settings using the BRAdmin applications or
Web Based Management. (For more information, see Other Management Utilities on page 7.)

a
b

Press Menu.

Press a or b to choose Network Reset.

Press OK.

d
e
f

Press 1 for Reset.

Press 1 for Reboot.
The machine will re-start.

For Touchscreen models

a
b
c
d
e

Press a or b to choose Network.

Press OK.

Press MENU.
Press Network.
Press a or b to display Network Reset and then press Network Reset.
Press Yes.
Press Yes for 2 seconds to confirm.

Control panel setup

Printing the Network Configuration List

Note
Node Name: The Node Name appears in the Network Configuration List. The default Node Name is
BRNxxxxxxxxxxxx for a wired network or BRWxxxxxxxxxxxx for a wireless network (xxxxxxxxxxxx is
your machines MAC Address / Ethernet Address).
The Network Configuration List prints a report listing the current network configuration including the network
print server settings.

a
b

Press Menu.

Press a or b to choose Network Config.

Press OK.

(For US) Press Black Start or Color Start.

(For UK) Press Mono Start or Colour Start.

For Touchscreen models

a
b
c
d

Press a or b to choose Print Reports.

Press OK.

Press MENU.
Press a or b to display Print Reports and then press Print Reports.
Press a or b to display Network Config and then press Network Config.
(For US) Press Black Start or Color Start.
(For UK) Press Mono Start or Colour Start.

Control panel setup

Printing the WLAN Report

The WLAN Report prints your machine's wireless status report. If the wireless connection failed, check the
error code on the printed report and refer to Troubleshooting in the Quick Setup Guide.

a
b

Press Menu.

Press a or b to choose WLAN Report.

Press OK.

(For US) Press Black Start or Color Start.

(For UK) Press Mono Start or Colour Start.

Press a or b to choose Print Reports.

Press OK.

For Touchscreen models

a
b
c
d

Press MENU.
Press a or b to display Print Reports and then press Print Reports.
Press a or b to display WLAN Report and then press WLAN Report.
(For US) Press Black Start or Color Start.
(For UK) Press Mono Start or Colour Start.

Note
If the WLAN Report does not print, try starting step a again after a while.

Control panel setup

Function table and default factory settings

Main menu

Submenu

Menu Selections

Options

Network

Wired LAN

TCP/IP

BOOT Method

Auto/Static/RARP/BOOTP/DHCP

IP Address

[000-255].[000-255].
[000-255].[000-255].

[000].[000].[000].[000] 1
Subnet Mask

[000-255].[000-255].
[000-255].[000-255].
[000].[000].[000].[000] 1

Gateway

[000-255].[000-255].
[000-255].[000-255].
[000].[000].[000].[000]

Node Name

BRNXXXXXXXXXXXX= (your machines

Ethernet address)
(up to 15 characters)

WINS Config

Auto/Static

WINS Server

Primary/Secondary
[000-255].[000-255].
[000-255].[000-255].
[000].[000].[000].[000]

DNS Server

Primary/Secondary
[000-255].[000-255].
[000-255].[000-255].
[000].[000].[000].[000]

APIPA

On/Off

IPv6

On/Off

Ethernet

Auto/100B-FD/100B-HD/10B-FD/10B-HD

MAC Address
WLAN

TCP/IP

BOOT Method

Auto/Static/RARP/BOOTP/DHCP

IP Address

[000-255].[000-255].
[000-255].[000-255].
[000].[000].[000].[000] 1

Subnet Mask

[000-255].[000-255].
[000-255].[000-255].
[000].[000].[000].[000] 1

Gateway

[000-255].[000-255].
[000-255].[000-255].
[000].[000].[000].[000]

Control panel setup

Main menu

Submenu

Menu Selections

Options

Network

WLAN

TCP/IP

(Continued)

BRWXXXXXXXXXXXX= (your machines

Ethernet address)

Node Name

(up to 15 characters)
WINS Config

Auto/Static

WINS Server

Primary/Secondary
[000-255].[000-255].
[000-255].[000-255].
[000].[000].[000].[000]

DNS Server

Primary/Secondary

[000-255].[000-255].
[000-255].[000-255].
[000].[000].[000].[000]
APIPA

On/Off

IPv6

On/Off

Setup Wizard
WPS/AOSS

WPS w/PIN
Code

WLAN Status Status

(Choose SSID from list or manually add

SSID)

Active(11b)/Active(11g)/Active(11
n)/Connection Fail/AOSS Active

Signal

Signal:Strong/Signal:Medium/
Signal:Weak/Signal:None

SSID

(Shows SSID with up to 32 digits)

Comm. Mode

Ad-hoc/Infrastructure

MAC Address
E-mail/IFAX

Mail Address
Setup Server SMTP Server

Name
(up to 30 characters)
IP Address
[000-255].[000-255].
[000-255].[000-255].

SMTP Port

[00001-65535]

Auth. for SMTP

None/SMTP-AUTH/POP bef.SMTP

POP3 Server

Name
(up to 30 characters)
IP Address
[000-255].[000-255].
[000-255].[000-255].

POP3 Port

[00001-65535]

Control panel setup

Main menu

Submenu

Menu Selections

Options

Network

E-mail/IFAX 2

Setup Server Mailbox Name

(Continued)

Mailbox Pwd

APOP

On/Off

Setup Mail Auto Polling

RX
Poll Frequency 3

On/Off
10Min(s)
(01Min(s) to 60Min(s)) 4

Header

All/Subject+From+To/None

Del Error Mail

On/Off

Notification

On/MDN/Off

Setup Mail Sender Subject

Time Zone

On/Off

Notification

On/Off
On/Off

Relay Domain

Relayxx

Relay Report

On/Off

UTCxxx:xx

Network I/F
LDAP 5

Size Limit
Setup Relay Rly Broadcast

Wired LAN/WLAN
On/Off

(MFC-J6910DW
only)
Network Reset

The factory settings are shown in bold.

On connection to the network, the machine will automatically set the IP address and Subnet Mask to values appropriate for your network.

Available after IFAX is downloaded.

For Touchscreen models, this menu is available when Auto Polling is set to On.

For Touchscreen models, you can choose the interval from 1 Min/3 Mins/5 Mins/10 Mins/30 Mins/60 Mins.

The LDAP protocol is not supported for China.

Web Based Management

Overview

A standard Web Browser can be used to manage your machine using the HTTP (Hyper Text Transfer
Protocol). You can get the following information from a machine on your network using a web browser.
Machine status information
Change Fax configuration items, such as General Setup, Quick-Dial settings and Remote Fax
Change network settings such as TCP/IP information
Configure Secure Function Lock 2.0
Configure Scan to FTP
Configure Scan to Network

Configure LDAP (MFC-J6910DW only)

Software version information of the machine and print server
Change network and machine configuration details
Note
We recommend Microsoft Internet Explorer 6.0 (or greater) or Firefox 3.0 (or greater) for Windows and
Safari 3.0 (or greater) for Macintosh. Please also make sure that JavaScript and Cookies are always
enabled in whichever browser you use.
You must use the TCP/IP protocol on your network and have a valid IP address programmed into the print
server and your computer.

Web Based Management

How to configure the machine settings using Web Based

Management (web browser)

A standard web browser can be used to change your print server settings using the HTTP (Hyper Text
Transfer Protocol).

a
b

Start your web browser.

Type http://machines IP address/ into your browsers address bar (where machines IP
address is the machines IP address).
For example:
http://192.168.1.2/

Note
If you are using a Domain Name System or enable a NetBIOS name, you can enter another name such
as Shared_Printer instead of the IP address.
For example:
http://Shared_Printer/
If you enable a NetBIOS name, you can also use the node name.
For example:
http://brnxxxxxxxxxxxx/
The NetBIOS name can be seen in the Network Configuration List. (To learn how to print the Network
Configuration List, see Printing the Network Configuration List on page 37.)
For Macintosh users, you can have easy access to the Web Based Management System by clicking the
machine icon on the Status Monitor screen. For more information, see the Software Users Guide.

You can now change the print server settings.

Note
If you have changed the protocol settings, restart the machine after clicking Submit to activate the
configuration.

Web Based Management

Setting a password

We recommend setting a login password to prevent unauthorized access to the Web Based Management.

a
b
c
d

Click Administrator.
Enter the password you want to use (up to 32 characters).
Re-enter the password in Confirm new password box.
Click Submit.
From next time you access to the Web Based Management, enter a password in the Login box, and
then click .
After configuring the settings, logout by clicking .

Note
You can also set a password by clicking Please configure the password. on the machines web page if
you are not setting a login password.

Web Based Management

Secure Function Lock 2.0

Secure Function Lock 2.0 from Brother helps you to save money and increase security by restricting the
functions available on your Brother machine.
Secure Function Lock allows you to configure passwords for selected users, granting them access to some,
or all, of these functions, or limiting them to a page limit. This means that only authorized people can use
them.
You can configure and change the following Secure Function Lock 2.0 settings using BRAdmin Professional
3 or Web Based Management.
PC print 1
PCC
Copy

Color Print
Page Limit
Fax TX
Fax RX
Scan
Page Counter
1

If you register the PC user login names, you can restrict PC print without the user entering a password. For more detail, see Restricting PC print
by PC user login name on page 46.

How to configure the Secure Function Lock 2.0 settings using Web Based
Management (web browser)

Basic configuration

a
b

Click Administrator on the machines web page, and then click Secure Function Lock.
Choose On from Function Lock.

Note
To configure Secure Function Lock for the first time through the embedded web server, you have to enter
the Administrator Password (four digit number).

Enter an alphanumeric group name or user name up to 15 digits in the ID Number/Name box and then
enter a four-digit password in the PIN box.

Uncheck the functions that you want to restrict in the Print box or the Others box.
If you want to configure the maximum page count, check the On box in Page Limit, and then enter the
number in the Max box.

Web Based Management

Click Submit.
If you want to restrict the PC printing by PC login user name, click PC Print Restriction by Login Name
and configure the settings. (See Restricting PC print by PC user login name on page 46.)

Scanning when using Secure Function Lock 2.0

The Secure Function Lock 2.0 feature allows the administrator to restrict which users are allowed to scan.
When the scan feature is set to off for the public user setting, only users who have scan selected in the check
box will be able to scan. To push scan from the control panel of the machine users must enter their PIN to
access the scan mode. To pull scan from their computer, restricted users must also enter their PIN on the
control panel of the machine before they can scan from their computer. If the PIN is not entered at the
machines control panel the user will get an error message on their computer when they attempt to pull scan.

Setting up public mode

You can set up the public mode to restrict what functions are available for public users. Public users do not
need to enter a password to access the features made available through this setting.

a
b

Uncheck the check box for the function that you want to restrict in the Public Mode box.
Click Submit.

Restricting PC print by PC user login name

By configuring this setting, the machine can authenticate by PC user login name to allow a print job from a
registered computer.

a
b
c

Click PC Print Restriction by Login Name.

Click Submit.

Choose On from PC Print Restriction.

Choose the ID Number you set in the ID Number/Name in step c in Basic configuration on page 45
from the ID Number pull-down list for each Login Name.
And then enter the PC user login name in the Login Name box.

Note
If you want to restrict PC print per group, choose the same ID Number for each PC login name you want
in the group.

Other features

You can set up the following features in Secure Function Lock 2.0:
All Counter Reset
You can reset the page counter by clicking All Counter Reset.
Export to CSV file
You can export the current page counter including ID Number/Name information as a CSV file.

Web Based Management

Last Counter Record

The machine retains the page count after the counter has been reset.
Counter Auto Reset
You can automatically reset the page counters by configuring the time interval based on Daily, Weekly or
Monthly settings, during the period the machine is turned on.

Web Based Management

Changing the Scan to FTP configuration using a web browser

Scan to FTP allows you to scan a document directly to an FTP server on your local network or on the Internet.
See the Software Users Guide for more details on Scan to FTP.

a
b

Click Scan on the machines web page, and then click Scan to FTP/Network.

c
d

Click Submit.

Choose FTP in the profile numbers (1 to 5) you want to use for Scan to FTP settings.
You can also store two user defined file names that can be used for creating an FTP Server Profile in
addition to the seven preset file names in Create a User Defined File Name. A maximum of 15
characters can be entered in each of the two fields.

Click Scan to FTP/Network Profile on Scan page. Click the profile number you want to configure.
Now you can configure and change the following Scan to FTP settings using a web browser.

Profile Name (Up to 15 characters)

Host Address (FTP server address)
Username
Password
Store Directory
File Name
Quality
File Type
Glass Scan Size
Passive Mode
Port Number
You can set Passive Mode to Off or On depending on your FTP server and network firewall
configuration. You can also change the port number used to access the FTP server. The default for this
setting is port 21. In most cases these two settings can remain as default.
Note
Scan to FTP is available when FTP server profiles are configured using Web Based Management.

After setting, click Submit.

Web Based Management

Changing the Scan to Network configuration using a web

browser

Scan to Network allows you to scan documents directly to a shared folder on a CIFS server located on your
local network or the Internet. (For more information on CIFS protocol, see Network Glossary.) To enable the
CIFS protocol, check the box for CIFS of Protocol from the Network page.
See the Software Users Guide for more details on Scan to Network.

a
b

c
d

Click Scan on the machines web page, and then click Scan to FTP/Network.
Choose Network in the profile numbers (1 to 5) you want to use for Scan to Network settings.
You can also store two user defined file names that can be used for creating a Scan to Network Profile
in addition to the seven preset file names in Create a User Defined File Name. A maximum of 15
characters can be entered in each of the two fields.
Click Submit.
Click Scan to FTP/Network Profile on Scan page. Click the profile number you want to configure.
Now you can configure and change the following Scan to Network settings using a web browser.
Profile Name (Up to 15 characters)
Host Address
Store Directory
File Name
Quality
File Type
Glass Scan Size
Use PIN for authentication
PIN Code
Username
Password

After setting, click Submit.

Web Based Management

Changing the LDAP configuration using a web browser

(MFC-J6910DW only)

You can configure and change the LDAP settings using a web browser. Click Network on the machines web
page, and then click Protocol. Make sure that the check box for LDAP is checked and then click
Advanced Setting.
Status
LDAP Server Address
Port (The default port number is 389.)
Timeout for LDAP
Authentication
Username

Password
Search Root
Attribute of Name (Search Key)
Attribute of E-mail
Attribute of Fax Number
After setting, make sure that the Status is set to Enable on the Test Result page. Then click Submit.
Note
For the details of each item, see the Help Text in the Web Based Management.
For more information, visit the solutions section for your model page at http://solutions.brother.com/.

LDAP operation (MFC-J6910DW only)

Overview

The LDAP protocol allows you to search for information such as fax numbers and E-mail addresses from your
server. When you use Fax, I-Fax or Scan to E-mail server features, you can use the LDAP search to find fax
numbers or E-mail addresses.
Note
The LDAP protocol is not supported for China.

Changing the LDAP configuration using a Browser

You can configure and change LDAP settings using a web browser. (For more information, see Changing the
LDAP configuration using a web browser (MFC-J6910DW only) on page 50.)

7
LDAP operation using the control panel

After you configure LDAP settings, you can use the LDAP search to find fax numbers or E-mail addresses for
the following features.
Fax sending (See the Basic Users Guide for sending operations)
I-Fax sending (See Internet fax on page 54 for sending operations)
Scan to E-mail server (See the Software Users Guide for sending operations)
When you are ready to enter a fax number or E-mail address, follow the steps below:

Press

(Phone Book).

Press

to search.

Enter the initial characters for your search by using the buttons on the Touchscreen.

Note
You can enter up to 15 characters.

Press OK.
The LDAP search result will be shown on LCD before the local address book search result with
there is no match on the server or the local address book, the LCD will show
Results cannot be found.

. If

LDAP operation (MFC-J6910DW only)

Press the name you are looking for.

Note
To confirm details of the result information, press the name you are looking for, and then press
Detail

f
g

Choose either a fax number or an E-mail address.

Load your document and press Send a fax.

Note
The LDAP function of this machine supports LDAPv3.
You need to use Simple Authentication to communicate with your LDAP server.
SSL/TLS is not supported.
For more information, visit the solutions section for your model page at http://solutions.brother.com/.

7
Changing the LDAP configuration using BRAdmin Professional
(For Windows)

Note
Please use the latest version of the BRAdmin Professional utility that is available as a download from
http://solutions.brother.com/. This utility is only available for Windows users.

Start the BRAdmin Professional utility, by clicking start / All Programs 1 /

Brother Administrator Utilities / Brother BRAdmin Professional 3 / BRAdmin Professional 3.

b
c
d

Programs for Windows 2000 users

Choose the print server which you want to configure.

Choose Configure Device from the Control menu.
Enter a password. The default password is "access".

LDAP operation (MFC-J6910DW only)

Choose the Network Configuration tab and then click LDAP.

Click the items you want to configure.

Internet fax

Internet fax Overview

Internet faxing (IFAX) allows you to send and receive fax documents using the Internet as the transport
mechanism. Documents are transmitted in E-mail messages as attached TIFF-F files. This means that
computers are also able to receive and send documents, providing that the computer has as an application
that can generate and view TIFF-F files, you can use any TIFF-F viewer application. Any documents sent via
the machine will automatically be converted into a TIFF-F format. If you wish to send and receive messages
to and from your machine, your mail application on the computer must be able to support the MIME format.

4
4

4
3
3

1 Sender
2 Internet
3 Receiver
4 E-mail server
Note
In order to use this function, please download the necessary software from the Brother Solutions Center.
(http://solutions.brother.com/)
You can send/receive I-Fax documents in Letter or A4 format and in Black & White only.
If your document is in a Ledger or A3 format, it will automatically be reduced to Letter or A4 format when
it is sent.
Forwarding received E-mail and fax messages
You can forward received E-mail or standard fax messages to another E-mail address or fax machine. For
more information see Forwarding received E-mail and fax messages on page 59.
Relay broadcast
If you want to fax the document to a long distance such as abroad, "relay broadcast" function allows you
to save the communication fee. This function allows the Brother machine to receive the document over the
Internet, and then relay it to other fax machine through conventional telephone lines. For more information
see Relay broadcasting on page 59.

Internet fax

1
3

2
3

1 Internet
2 Telephone line
3 E-mail server

Important information on Internet fax

Internet fax communication on a LAN system is basically the same as communication via E-mail; however, it
is different from fax communication using standard phone lines. The following is important information for
using Internet fax:
Factors such as the receivers location, structure of the LAN system, and how busy the circuit (such as the
Internet) is, may cause the system to take a long time to send back an error mail (normally 20 sec. to 30
sec.).
In the case of transmission through the Internet, due to its low level of security, we recommend that you
use standard phone lines to send confidential documents.
If the receivers mail system is not compatible with the MIME format, you cannot transmit a document to
the receiver. Depending on the receivers server, there may be some cases in which the error mail will not
be sent back.
If the size of a documents image data is too large, there is a possibility of unsuccessful transmission.
You cannot change the font or character size of Internet mail that you received.

Internet fax

How to Internet fax

Before using an Internet fax you must configure your Brother machine to communicate with your network and
mail server. You must ensure the following items of your machine. You can configure these items from the
control panel, Web Based Management, Remote Setup or BRAdmin Professional 3. If you are unsure of any
of these items, please contact your systems administrator.
E-mail address
SMTP, POP3 server address/port/Authentication method
mailbox name and password

Sending an Internet fax

Before sending an Internet fax

To send the Internet fax, you can configure following items from the control panel, Web Based Management
or Remote Setup.
Sender Subject (if needed)
Size Limit (if needed)
Notification (if needed) (For more information, see TX Verification Mail on page 62)

How to send an Internet fax

Sending an Internet fax is the same as sending a normal fax. (For more information, see the Basic Users
Guide.) If you have already programmed the addresses of the destination Internet fax machines as One
Touch or Speed-Dial locations, you can send the Internet fax by loading the document into the machine. If
you want to change the resolution, use the Fax Resolution to set the preferred resolution, choose a
Speed Dial or One Touch number, and press Black Start/Mono Start or Color Start/Colour Start. (S.Fine
is not supported for Internet fax.)
Note
If you wish to manually enter the Internet fax address, load the document into the machine and press Shift
and 1 simultaneously to change into the alphabet dialing mode. For Touchscreen models, press
.
Press
to choose numbers, characters or special characters. Enter the address and press OK or OK,
and then press Black Start/Mono Start or Color Start/Colour Start.
For more information how to enter text, see the Quick Setup Guide.
You can register the E-mail address information from Web Based Management or Remote Setup.
After the document is scanned, it is transmitted to the recipient Internet fax machine automatically via your
SMTP server. You can cancel the send operation by pressing the Stop/Exit key during scanning. After the
transmission is finished, the machine will return to standby mode.
Note
Some E-mail servers do not allow you to send large E-mail documents (the System Administrator will often
place a limit on the maximum E-mail size). With this function enabled, the machine will display
Out of Memory when trying to send E-mail documents over 1 Mbyte in size. The document will not be
sent and an error report will be printed. The document you are sending should be separated into smaller

Internet fax

documents that will be accepted by the mail server. (For your information, a 42 page document based on
the ITU-T Test Chart #1 test chart is approximately 1 Mbyte in size.)

Receiving E-mail or Internet fax

Before receiving an Internet fax

To receive the Internet fax, you can configure following items from the control panel, Web Based
Management or Remote Setup:
Auto Polling (if needed)
Poll Frequency (if needed)
Header (if needed)
Delete Error Mail (if needed)
Notification (if needed) (For more information, see TX Verification Mail on page 62)

How to receive an Internet fax

There are 2 ways you can receive E-mail messages:

POP3 receiving at regular intervals

POP3 receiving (manually initiated)
Using POP3 receiving the machine must poll the E-mail server to receive the data. This polling can occur at
set intervals (for example, you can configure the machine to poll the E-mail server at 10 minute intervals) or
you can manually poll the server by pressing the Shift + Black Start/Mono Start or
Color Start/Colour Start keys.
If your machine starts to receive E-mail data, the LCD panel will reflect this activity. For example, you will see
Receiving on the LCD panel followed by xx E-mail(s). If you press the Shift + Black Start/Mono Start
or Color Start/Colour Start keys to manually poll the E-mail server for E-mail data and there are no mail
documents waiting to be printed, the machine will display No Mail on the LCD panel for two seconds.
Note
If your machine is out of paper when receiving data, the received data will be held in the machines
memory. This data will be printed automatically after paper is re-inserted into the machine. (For European,
Asian and Oceanic machines, Memory Receive must be switched On.)
If the received mail is not in a plain text format or an attached file is not in the TIFF-F format, the following
error message will be printed: ATTACHED FILE FORMAT NOT SUPPORTED. FILE
NAME:XXXXXX.doc If the received mail is too large, the following error message will be printed: E-MAIL
FILE TOO LARGE.. If Delete POP Receive Error Mail is ON (default) then the error mail is automatically
deleted from the E-mail server.

Internet fax

Receiving an Internet fax to your computer

When a computer receives an Internet fax document, the document is attached to a mail message that
informs the computer that it has received a document from an Internet fax. This is notified in the subject field
of the received mail message.
Note
If the computer to which you wish to send a document is not running Windows 2000/XP, Windows
Server 2003/2008, Windows Vista or Windows 7 operating system, please inform the computers
owner that they must install some software that can view TIFF-F files.

Internet fax

Additional Internet Fax options

Forwarding received E-mail and fax messages

You can forward received E-mail or standard fax messages to another E-mail address or fax machine.
Received messages can be forwarded via E-mail to a computer or Internet fax. They can also be forwarded
via standard phone lines to another machine.
The setting can be enabled using a web browser or through the control panel of the machine. The steps for
configuring fax forward can be found in the Advanced Users Guide.
Please see the Advanced Users Guide to check that this feature is supported.

Relay broadcasting

This function allows the Brother machine to receive a document over the Internet, and then relay it to other
fax machines through conventional telephone lines.

Before relaying broadcast

To relay broadcast, you must configure following items from the control panel, Web Based Management or
Remote Setup:
Relay Broadcast
You must enable the relay broadcast.
Relay Domain
You must configure your machines domain name on the machine that will broadcast the document to the
conventional fax machine. If you wish to use your machine as a relay broadcast device, you must specify
the domain name that you trust at the machine, in other words, the portion of the name after the @ sign.
Use care in selecting a trusted domain since any user on a trusted domain will be able to send a relay
broadcast.
You can register up to 5 domain names.
Relay Report

Relay broadcast from a machine

[email protected]

123456789

[email protected](fax#123456789)

1 Internet

Internet fax

In this example, your machine has an E-mail address of [email protected], you wish to send a document
from this machine to another machine in England with an E-mail address of [email protected], this
machine will then forward the document to a standard fax machine using a conventional telephone line. If
your E-mail address is [email protected], you must configure a trusted domain name of brother.com on the
machine in England that will broadcast the document to the conventional fax machine. If you do not enter the
domain name information, then the machine in the middle (the machine that will broadcast the document) will
not trust any Internet jobs that it receives from the machine in the @brother.com domain.
After the trusted domain is set you can send the document from your machine [e.g. [email protected]] by
entering the E-mail address of the machine [e.g. [email protected]] that will forward the document
followed by the phone number of the fax that will receive the document. The following is an example of how
to enter the E-mail address and phone number.

[email protected](fax#123456789)
Fax Phone Number
E-mail address

The word "fax#" must be

included with the phone
number inside the parenthesis.

Sending to multiple phone numbers:

If you want to have the document relayed to more than one standard fax machine the address can be entered
using the following method:

a
b

Press

Press a or b to choose Dial Type and press d or c to choose E-Address.

Press OK.

Press a or b to choose Add Number and enter the phone number of the first Fax machine
[email protected](fax#123).

e
f

Press OK.

Press a or b to choose Add Number and enter the phone number of the second Fax machine
[email protected](fax#456).

(FAX).

Press a or b to choose Broadcasting.

Press OK.

Press a or b to choose Dial Type and press d or c to choose E-Address.

Press OK.

Internet fax

Press a or b to choose Complete.

Press OK.

(For US) Press Black Start.

(For UK) Press Mono Start.

For Touchscreen models

a
b
c
d

Press

(FAX).

Press d or c to display Broadcasting.

Press Broadcasting.
You can add numbers to the broadcast in the following ways:
Press Add Number and enter a number using the buttons on the LCD.
Press OK.
Press Phone Book.
Press
to search by Alphabetical Order or Numerical Order. Press the locations where you
want to send a fax.

Press OK.

e
f

After you have entered all the fax numbers by repeating step d, press OK.
(For US) Press Black Start.
(For UK) Press Mono Start.

Relay broadcast from a computer

[email protected]

123456789

[email protected](fax#123456789)

1 Internet
You can also send E-mail from your computer and have it relayed to a conventional fax machine. The method
of entering the phone number of the conventional fax machine that will receive the relayed E-mail will vary
depending on the mail application you are using. The following are some examples of different mail
applications:
Some E-mail applications do not support sending to multiple phone numbers. If your E-mail application
cannot support multiple phone numbers you will only be able to relay to one fax machine at a time.

Internet fax

Enter the address of the relay machine and phone number of the fax in the TO box using the same method
used when sending from a machine.
[email protected](fax#123456789)
Note
For Microsoft Outlook 97 or greater, the address information must be entered into the address book as
follows:
Name: fax#123456789
E-mail address: [email protected]

TX Verification Mail

Transmission Verification Mail supports two separate functions. Verification Mail for sending allows you to
request notification from the receiving station that the Internet Fax or E-mail was received and processed.
Verification Mail for receiving allows you to transmit a default report back to the sending station after
successfully receiving and processing an Internet Fax or E-mail.
To use this feature you must set the Notification option within the Setup Mail RX and
Setup Mail TX options.

Setup Mail TX

You can set the Notification option in the Setup Mail TX option to either On or Off. When switched
to On an additional field of information is sent with the image data. This field is named MDN.
MDN (Message Disposition Notification):
This field requests the status of the Internet Fax/E-mail message after delivery through the SMTP (Send Mail
Transfer Protocol) transport system. Once the message has arrived at the receiver this data is used when the
machine or user reads or prints the received Internet Fax or E-mail. For example, if the message is opened
for reading or is printed the receiver sends back a notification to the original sending machine or user.
The receiver must support the MDN field in order to be able to send a notification report, otherwise the request
will be ignored.

Setup Mail RX

There are three possible settings for this option On, MDN or Off.
Receive Notification On
When switched to On a fixed message is sent back to the sender to indicate successful reception and
processing of the message. These fixed messages depend on the operation requested by the sender.
Report messages consist of:
SUCCESS: Received From <Mail Address>
Receive Notification MDN
When switched to MDN a report as described above is sent back to the sender if the originating station sent
the MDN field to request confirmation.

Internet fax

Receive Notification Off

Off switches all forms of receive notification Off, no message are sent back to the sender regardless of the
request.
Note
To receive the TX verification mail properly, you must configure following settings.
Sender
Switch Notification in the Setup Mail TX to on.
Switch Header in the Setup Mail RX to All or Subject+From+To.
Receiver
Switch Notification in the Setup Mail RX to on.

Error mail

If there is a mail delivery error while sending an Internet fax, the mail server will send an error message back
to the machine and the error message will be printed. If there is an error while receiving mail, an error
message will be printed (Example: The message being sent to the machine was not in a TIFF-F format.).
To receive the error mail properly, you must switch Header in the Setup Mail RX to All or Subject+From+To.

Security features

Overview

In todays world there are many security threats to your network and the data that travels over it. Your Brother
machine employs some of the latest network security and encryption protocols available today. These
network features can be integrated into your overall network security plan to help protect your data and
prevent unauthorized access to the machine. This chapter explains how to configure them.
You can configure the following security features:
Sending an E-mail securely (See Sending an E-mail securely on page 65.)
Secure Management using BRAdmin Professional 3 (Windows) (See Secure Management using
BRAdmin Professional 3 (Windows) on page 67.)
Note
We recommend to disable the Telnet, FTP and TFTP protocols. Accessing the machine using these
protocols is not secure. (For how to configure the protocol settings, see How to configure the machine
settings using Web Based Management (web browser) on page 43.) If you disable FTP, the Scan to FTP
function will be disabled.

Security features

Sending an E-mail securely

Configuration using Web Based Management (web browser)

You can configure secured E-mail sending with user authentication on the Web Based Management screen.

a
b

Start your web browser.

Type http://printers IP address/ into your browser (where printers IP address is
the printers IP address).
For example:
http://192.168.1.2/

Enter a password in the Login box, and then click

d
e
f
g

Click Network.

Click Protocol.
Click Advanced Setting of POP3/SMTP and make sure that the status of POP3/SMTP is Enable.
You can configure the POP3/SMTP settings on this page.

Note
For more information, see the Help text in Web Based Management.
You can also confirm whether the E-mail settings are correct after configuration by sending a test E-mail.

h
i

After configuring, click Submit. The Test E-mail Send/Receive Configuration dialog appears.
Follow the instructions on-screen if you want to test with the current settings.

Sending an E-mail with user authentication

This machine supports POP before SMTP and SMTP-AUTH methods to send an E-mail via an E-mail server
that requires a user authentication. These methods prevent an unauthorized user from accessing the E-mail
server. You can use Web Based Management, BRAdmin Professional 3 and Web BRAdmin to configure
these settings. You can use POP before SMTP and SMTP-AUTH methods for E-mail Notification, E-mail
reports and Internet fax sending.
E-mail server settings
You need to match the settings of SMTP authentication method with the method used by your E-mail server.
Contact your network administrator or your ISP (Internet Service Provider) about the E-mail server
configuration.
You will also need to check SMTP-AUTH of SMTP Server Authentication Method to enable the SMTP
server authentication.

Security features

SMTP settings
You can change the SMTP port number using Web Based Management. This is useful if your ISP (Internet
Service Provider) implements the Outbound Port 25 Blocking (OP25B) service.
By changing the SMTP port number to a specific number which your ISP is using for the SMTP server (for
example, port 587), you would then be able to send an E-mail via the SMTP server.
If you can use both POP before SMTP and SMTP-AUTH, we recommend choosing SMTP-AUTH.
If you choose POP before SMTP for the SMTP Server Authentication Method, you need to configure the
POP3 settings. You can also use the APOP method if needed.

Security features

Secure Management using BRAdmin Professional 3

(Windows)

To use the BRAdmin Professional 3 utility securely, you need to follow the
points below

We strongly recommend to use the latest version of the BRAdmin Professional 3 utility or Web BRAdmin
that are available as a download from http://solutions.brother.com/. If you use an older version of
BRAdmin 1 to manage your Brother machines the user authentication will not be secure.
If you are managing a mixed group of older print servers 2 and the print servers with BRAdmin
Professional 3, we recommend using a different password in each group. This will ensure security is
maintained on the new print servers.
1

BRAdmin Professional older than Ver. 2.80, Web BRAdmin older than Ver. 1.40, BRAdmin Light for Macintosh older than Ver. 1.10

NC-2000 series, NC-2100p, NC-3100h, NC-3100s, NC-4100h, NC-5100h, NC-5200h, NC-6100h, NC-6200h, NC-6300h, NC-6400h, NC-8000,
NC-100h, NC-110h, NC-120w, NC-130h, NC-140w, NC-8100h, NC-9100h, NC-7100w, NC-7200w, NC-2200w

Troubleshooting

Overview

This chapter explains how to resolve typical network problems you may encounter when using your Brother
machine. If, after reading this chapter, you are unable to resolve your problem, please visit the Brother
Solutions Center at: http://solutions.brother.com/.
Make sure that the following items are configured before reading this chapter.
First check the following:
The power cord is connected properly and the Brother machine is turned on.
The access point (for wireless), router or hub is turned on and its link light is blinking.
All protective packaging has been removed from the machine.
The ink cartridges are installed properly.
The front and back covers are fully closed.
Paper is inserted properly in the paper tray.
(For wired networks) A network cable is securely connected to the Brother machine and the router or hub.

Go to the page for your solution from the lists below:

I cannot complete the wireless network setup configuration. (See page 68.)
The Brother machine is not found on the network during the MFL-Pro Suite installation. (See page 69.)

The Brother machine cannot print or scan over the network. (See page 70.)
The Brother machine is not found on the network even after successful installation. (See page 70.)
I'm using security software. (See page 72.)
I want to check my network devices are working properly. (See page 73.)
I cannot complete the wireless network setup configuration.
Question

Interface Solution

Are your security settings

(SSID/Network Key)
correct?

wireless

Reconfirm and choose the correct security settings.

The manufacturer's name or model no. of the WLAN access
point/router may be used as the default security settings.
See the instructions supplied with your WLAN access point/router for
information on how to find the security settings.
Ask the manufacturer of your WLAN access point/router or ask your
Internet provider or network administrator.
For information on what the SSID and Network Key are, see SSID,
Network Key and channels in the Network Glossary.

Are you using MAC address

filtering?

wireless

Confirm that the MAC address of the Brother machine is allowed in the filter.
You can find the MAC address from Brother machine's control panel. (See
Function table and default factory settings on page 39.)

Troubleshooting

I cannot complete the wireless network setup configuration. (continued)

Question

Interface Solution

Is your WLAN access

point/router in stealth
mode? (not broadcasting
the SSID)

wireless

I have checked and tried all

of the above, but still cannot
complete the wireless
configuration. Is there
anything else I can do?

wireless

You should type the correct SSID name or Network Key by hand.
Check the SSID name or the Network Key in the instructions supplied
with your WLAN access point/router and reconfigure the wireless
network setup. (For more information, see Configuring your machine
when the SSID is not broadcast on page 16.)
Use the Network Connection Repair Tool. (See (Windows) Confirming the
IP address and the Subnet Mask using the Network Connection Repair Tool.
on page 70.)

The Brother machine is not found on the network during the MFL-Pro Suite installation.
Question

Interface Solution

Are you using security

software?

wired/
wireless

Confirm your settings on the installer dialog.

Allow access when the alert message of the security software appears
during the MFL-Pro Suite installation.
For more information about security software, see I'm using security
software. on page 72.

Is your Brother machine

placed too far from the
WLAN access point/router?

wireless

Place your Brother machine within about 3.3 feet (1 meter) from the WLAN
access point/router when you configure the wireless network settings.

Are there any obstructions

(walls or furniture, for
example) between your
machine and the WLAN
access point/router?

wireless

Move your Brother machine to an obstruction-free area, or closer to the

WLAN access point/router.

Is there a wireless
computer, Bluetooth
supported device,
microwave oven or digital
cordless phone near the
Brother machine or the
WLAN access point/router?

wireless

Move all the devices away from Brother machine or WLAN access
point/router.

Troubleshooting

The Brother machine cannot print or scan over the network.

The Brother machine is not found on the network even after successful installation.
Question

Interface Solution

Are you using security

software?

wired/
wireless

Is your Brother machine

assigned with an available
IP address?

wired/
wireless

See I'm using security software. on page 72.

Confirming the IP address and the Subnet Mask
Verify that both the IP addresses and Subnet Masks of your computer
and the Brother machine are correct and located on the same network.
For more information on how to verify the IP address and the Subnet
Mask, ask the network administrator or visit the Brother Solutions Center
at http://solutions.brother.com/.
(Windows)
Confirming the IP address and the Subnet Mask using the Network
Connection Repair Tool.
Use the Network Connection Repair Tool to fix the Brother machine's
network settings. It will assign the correct IP address and Subnet Mask.
To use the Network Connection Repair Tool follow the steps below:

Note
(Windows 2000/XP/Windows Vista/Windows 7) Login to the network
with Administrator privileges.
Make sure that the Brother machine is turned on and is networkconnected to your computer.

Troubleshooting

The Brother machine cannot print or scan over the network.

The Brother machine is not found on the network even after successful installation. (continued)
Question

Interface Solution

Is your Brother machine

assigned with an available
IP address?

wired/
wireless

(Continued)

1 (Windows 2000/XP, Windows Server 2003/2008)

Click the start button, All Programs (Programs for Windows 2000),
Accessories and Windows Explorer, and then My Computer.
(Windows Vista /Windows 7)
Click the
button and Computer.
2 Double-click Local Disk (C:), Program Files or Program Files (x86),
Browny02, Brother, BrotherNetTool.exe to run the program.

Note
If the User Account Control screen appears,
(Windows Vista ) Click Allow.
(Windows 7) Click Yes.
3 Follow the on screen instructions.
4 Check the diagnosis by printing the Network Configuration List.

Note
The Network Connection Repair Tool will start automatically if you check
the Enable Network Connection Repair Tool box using the Status
Monitor. Right-click on the Status Monitor screen, click Options, Details
and then click the Diagnostic tab. This is not recommended when your
network administrator has set the IP address to static, since it will
automatically change the IP address.
If the correct IP address and Subnet mask are still not assigned even after
using the Network Connection Repair Tool, ask the network administrator
for this information, or visit the Brother Solutions Center at
http://solutions.brother.com/.

Troubleshooting

The Brother machine cannot print or scan over the network.

The Brother machine is not found on the network even after successful installation. (continued)
Question

Interface Solution

Did your previous printing

job fail?

wired/
wireless

If the failed printing job is still in the print queue of your computer delete it.
Double-click the printer icon in the following folder and then choose the
Cancel All Documents in the Printer menu:
(Windows 2000)
Start, Settings and then Printers.
(Windows XP)
start and Printers and Faxes.
(Windows Vista )
, Control Panel, Hardware and Sound and then Printers.
(Windows 7)
, Control Panel, Devices and Printers and then
Printers and Faxes.

Are you connecting the

Brother machine to the
network using wireless
capabilities?

wireless

Print the WLAN Report to confirm the state of a wireless connection. (For
how to print, see Printing the WLAN Report on page 38.)
If there is an error code on the printed WLAN report see Troubleshooting
in the Quick Setup Guide.

See The Brother machine is not found on the network during the MFLPro Suite installation. on page 69.
I have checked and tried all
of above, however the
Brother machine does not
print/scan. Is there anything
else I can do?

wired/
wireless

Uninstall the MFL-Pro Suite and reinstall it.

I'm using security software.

Question

Interface Solution

Did you choose to accept

the security alert dialog
during the MFL-Pro Suite or
BRAdmin Light installation
or when using the
printing/scanning features?

wired/
wireless

If you did not choose to accept the security alert dialog, the firewall function
of your security software may be rejecting access. Some security software
might block access without showing a security alert dialog. To allow access,
see the instructions of your security software or ask the manufacturer.

Troubleshooting

I'm using security software. (continued)

Question

Interface Solution

I want to know the

necessary port number for
the security software
settings.

wired/
wireless

The following port numbers are used for Brother network features:
Network scanning i Port number 54925 / Protocol UDP
PC-FAX RX i Port number 54926 / Protocol UDP
Network scanning/printing, PC-FAX RX, Remote Setup
i Port number 137 / Protocol UDP
BRAdmin Light i Port number 161 / Protocol UDP
For details on how to open the port, see the instructions of the security
software or ask the manufacturer.

I want to check my network devices are working properly.

Question

Interface Solution

Is your Brother machine,

access point/router or
network hub turned on?

wired/
wireless

Make sure you have confirmed all instructions in Make sure that the
following items are configured before reading this chapter. on page 68.

Where can I find Brother

machine's network settings,
such as IP address?

wired/
wireless

Printing the Network Configuration List. See Printing the Network

Configuration List on page 37.

Check the Link Status in

the Network Configuration
List.

wired/
wireless

Printing the Network Configuration List and check that

Ethernet Link Status or Wireless Link Status is Link OK.

Can you ping Brother

machine from your
computer?

If the Link Status shows Link DOWN or Failed To Associate, start over
again from the Make sure that the following items are configured before
reading this chapter. on page 68.
wired/
wireless

Ping the Brother machine from your computer using the IP address or the
node name.
Successful i Your Brother machine is working correctly and connected
to the same network as your computer.
Unsuccessful i Your Brother machine is not connected to the same
network as your computer.
(Windows)
Ask the network administrator and use the Network Connection Repair
Tool to fix the IP address and the subnet mask automatically. For the
detail of the Network Connection Repair Tool, see (Windows)
Confirming the IP address and the Subnet Mask using the Network
Connection Repair Tool. on page 70.
(Macintosh)
Confirm the IP address and the Subnet Mask are set correctly. See
Confirming the IP address and the Subnet Mask on page 70.

Is the Brother machine

connecting to the wireless
network?

wireless

Troubleshooting

I want to check my network devices are working properly. (continued)

Question

Interface Solution

I have checked and tried all

of the above, however, I'm
still having problems. Is
there anything else I can
do?

wired/
wireless

See the instructions supplied with your WLAN access point/router to find the
SSID and the Network Key information and set them correctly. For details of
the SSID and the Network Key, See Are your security settings
(SSID/Network Key) correct? on page 68.

Appendix A

Supported protocols and security features

Interface
Network
(common)

Network
(Security)

Ethernet

10/100BASE-TX

Wireless

IEEE 802.11b/g/n (Infrastructure Mode / Ad-hoc Mode)

Protocol (IPv4)

ARP, RARP, BOOTP, DHCP, APIPA (Auto IP), WINS/NetBIOS name

resolution, DNS Resolver, mDNS, LLMNR responder, LPR/LPD,
Custom Raw Port/Port9100, FTP Client and Server, TFTP server,
SMTP Client, APOP, POP before SMTP, SMTP-AUTH SNMPv1,
ICMP, LLTD responder, Web Services (Print), CIFS client

Protocol (IPv6)

NDP, RA, mDNS, LPR/LPD, Custom Raw Port/Port9100, FTP Client

and Server, TELNET, TFTP, POP3, SMTP Client, APOP, POP before
SMTP, SMTP-AUTH SNMPv1, Scanner Port, LLTD responder, Web
Services (Print)

Wireless

SSID (32 chr), WEP 64/128 bit, WPA-PSK (TKIP/AES), WPA2-PSK

(AES)

Index

Ad-hoc mode .......................................................10, 11

AOSS ................................................. 12, 13, 15, 30
APIPA ....................................................................... 30

Network Configuration List ........................................ 37

Network Connection Repair Tool .............................. 70
Network Photo Capture ............................................... 2
Node Name ............................................................... 29

B
BRAdmin Light ........................................................2, 4
BRAdmin Professional 3 .................................. 2, 7, 67
Brother installer application ....................................... 13
Brother Solutions Center .........................................5, 7

O
Operating systems ...................................................... 2

Control Panel ............................................................ 28

PBC ........................................................ 12, 13, 15, 30

PIN Method .................................................. 14, 20, 31
POP before SMTP .................................................... 65

DNS Server ............................................................... 30

Driver Deployment Wizard .......................................... 2

Remote Setup ............................................................. 2

Restoring the network settings .................................. 36

Ethernet .................................................................... 31

SMTP-AUTH ............................................................. 65
Status Monitor ............................................................. 2
Subnet Mask ............................................................. 29

Factory Default .......................................................... 36

TCP/IP ...................................................................... 28

Gateway .................................................................... 29

Vertical Pairing ............................................................ 2

Hyper Text Transfer Protocol ...................................... 7

Web Based Management (web browser) ................2, 7

Web BRAdmin ........................................................2, 7
Web browser (HTTP) .................................................. 7
Wi-Fi Protected Setup .........12, 13, 14, 15, 20, 30, 31
WINS Config ............................................................. 29
WINS Server ............................................................. 29
Wireless network ......................................................... 8
WLAN Report ............................................................ 38

Infrastructure mode ...............................................9, 11

IP Address ................................................................ 29
IPv6 ........................................................................... 30

L
LDAP ......................................................................... 51

M
MAC Address ............................................................ 31
76

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