DepEd SIP Guidelines

SCHOOL IMPROVEMENT PLAN GUIDEBOOK
Acknowledgement
The Department of Education wishes to thank all DepEd Officials and personnel who gave their
valuable feedback on this enhanced SIP Guidebook. Their comments made the enhanced SIP more
responsive to schools and aligned to the thrusts of the Department. Also worth recognizing are the
efforts of the previous SBM Technical Working Group under the Basic Education Sector Reform Agenda
(BESRA) who led the development of the 2009 SIP Manual and the Office of Planning Service (OPS)
who worked on its initial enhancements in 2013, including all the schools that participated in field
testing. Truly, the enhancements were made possible because of the hard work and dedication of
these groups and individuals.
This Department would also like to thank the United Nations Childrens Fund (UNICEF) in the
Philippines for extending its expertise and resources during the development of this Guidebook and its
initial roll out. Schools that implemented the Continuous Improvement (CI) Program also deserve
special mention because their experiences of success provided the tools necessary to improve the
school planning process.
Finally credit should be extended to school heads, various education supervisors, teachers,
parents, community stakeholders, local government units (LGUs), and the students themselves who
are the real force in changing our nation through education.
Table of Contents
Definition of Terms
Glossary of Acronyms
About this Guide
The SIP Process Flowchart
Introduction
What is a School Improvement Plan
The SIP Development and Implementation Process
2
3
4
5
6
6
6
PREPARATORY ACTIVITIES
Step 1. Prepare for SIP Development
1.1 Gather and organize the necessary data
1.2 Form the SPT
1.3 Convene the SPT for orientation, vision sharing, and scheduling
8
8
8
9
10
PHASE 1: ASSESS
Step 2. Identify/Review Priority Improvement Areas
2.1 Present and discuss the information gathered during the preparatory activities
2.2 Identify/Review the Priority Improvement Areas
Step 3. Analyze the Priority Improvement Areas
3.1 Set General Objectives
3.2 Organize the Project Teams
3.3 Listen to the voice of the learners and other stakeholders
3.4 Analyze the school process
3.5 Select Area of Focus
3.6 Do Root Cause Analysis
3.7 Present Root Cause to SPT
14
14
14
15
16
16
16
17
18
19
20
21
PHASE 2: PLAN
Step 4. Review General Objectives and Targets
Step 5. Formulate Solutions
Step 6. Develop Project Designs
Step 7. Write the School Improvement Plan
Step 8. Prepare the Annual Implementation Plan
22
22
22
23
24
24
PHASE 3: ACT
Step 9. Test the Solutions
Step 10. Roll out the Solutions
26
26
27
BACK TO ASSESS
Step 11. Check Progress of AIP
COMMUNICATING TO STAKEHOLDERS
28
28
29
Annexes
Policy References
1A
1B
2A
2B
School-Community Data Template

Child Mapping Tool
Child-Friendly School Survey
Child Protection Policy Implementation Checklist
2C
Student-led School Watching and Hazard Mapping
DepEd Child Protection Policy

SBM Assessment
Early Registration
Results-Based Performance
Management System
Student-Led School Watching
and Hazard Mapping
Gap Analysis Template
Identifying Priority Improvement Areas
Figures
5
6
Planning Worksheet
Guidelines in Listening to the Voice of the Learners and
Other Stakeholders
Walk the Process Guidelines
Root Cause Analysis Overview
Project Work Plan and Budget Matrix
Annual Implementation Plan Template
SRC Summary of Information
Basic SRC Template
Advanced SRC Template
The SIP Process Flowchart

Summary of the SIP Cycle
7
8
9
10
11
12A
12B
DO.
DO.
DO.
DO.
No.
No.
No.
No.
40 s. 2012
83 s. 2012
1 s. 2015
2 s. 2015
DO. No. 23 s. 2015
p. 5
p. 7
Definition of Terms
The following are the key concepts/terms found in this SIP Guide. In applying these concepts/terms,
the user should bear in mind the following corresponding definitions:
Child labor
Employment of children in any work that (a) is mentally, physically, socially or

morally dangerous and harmful to children, and (b) interferes with their
schooling by depriving them of the opportunity to attend school, obliging them
to leave school prematurely, or requiring them to attempt to combine school
attendance with excessively long and heavy work.1
Children
Persons below 18 years old. In line with DO No. 40, s. 2012, the term also refers
to those over 18 years old but unable to fully take care of themselves from
abuse, neglect, cruelty, exploitation, or discrimination because of a physical or
mental disability or condition.
Continuous
Improvement
(CI) Process
A methodology to continually assess, analyze, and act on the performance

improvement of key processes and service delivery, focusing on both
stakeholder needs and the desired performance.2
Continuous
Improvement
(CI) Projects
Projects that revolve around the continuous improvement of an identified school

process and service delivery related to access, quality or governance, with the
end view of improving learning outcomes.
Community
Barangay where the school is located. However, it may also be expanded to

refer to the following:
Adjacent barangays where a significant number of children enrolled in the
school come from
Municipality
City
Ancestral domain
Disaster Risk
Reduction and
Management
(DRRM)
The concept and practice of reducing disaster risks through systematic efforts to
analyze and reduce the causal factors of disasters. Reducing exposure to
hazards, lessening vulnerability of people and property, wise management of
land and the environment, and improving preparedness and early warning for
adverse events are all examples of disaster risk reduction and management.3
Hazard map
A map illustrating the areas at risk of natural disasters such as sediment-related

disasters, floods, tsunamis, storm surges, and volcanic eruptions. Hazard maps
produced by municipal governments usually contain the following information in
addition to the areas at risk of disasters: sketches of evacuation routes and
shelters, evaluation of disaster possibility and frequency, a warning and
evacuation system, and disaster-related basic information.4
Learner
An individual who attends classes in any level of the basic education system,
under the supervision and tutelage of a teacher or facilitator.
Priority
Improvement
Areas (PIA)
Selected areas in school management, operations, and service delivery that

need to be changed to improve the three key result areas in basic education:
access, quality, and governance. A PIA is prioritized based on disparity with
Division goals, strategic importance, urgency, magnitude, and feasibility.
International Labour Organization. Note: For indigenous people, child-related activities that are part of their cultural and historical
education-cum-learning are not considered as child labor. For example, supporting/joining on-farm agricultural activities and
related activities within their ancestral domain are considered as life-long education and learning. For the indigenous peoples and
their children, their real classroom is their ancestral domain, since they considered an education continuum not just confined to
the formal four-wall corners of a classroom.
2 School Improvement Project Learning Guide
3 United Nations International Strategy for Disaster Reduction (UNISDR)
4 International Sabo Network
1
Process Owner/s The concerned stakeholder/s a person or group of people responsible for
ensuring the efficiency of the process, who has the ability to make changes in
the process and is/are highly involved in the project.5
5
6
Project Team
A school team that implements improvement projects, reports on project status,

outputs and outcomes, and prepares and maintains project documentation and
records.6 The members of the Project Team are drawn from the community,
teachers, and learners with at least one member coming from the SPT.
SchoolCommunity
Planning Team
(SPT)
A team composed of internal and external stakeholders organized for the

purpose of identifying school concerns and issues, and strategically coming up
with appropriate interventions through a collaborative process.
School Report
Card (SRC)
A report that provides stakeholders a snapshot of the schools current condition

and performance. It is a tool for advocating and communicating the school
situation, context, and performance to internal and external stakeholders to
involve them in making the school a better learning place for the learners.
Basic Continuous Improvement Trainers Guide

Continuous Improvement Policies and Procedures Guide
2
Glossary of Acronyms
ADM
AIP
ALIVE
ALS
BC
BDP
BDRRMC
CBMS
CCA
CFSS
CI
DEDP
DepEd
DRRM
EBEIS
FGD
IP
LGU
MOOE
NAT
NCBTS
NGO
OSC
PAP
PHIL-IRI
PI
PIA
PTA
RPMS
SBM
SGC
SIP
SPT
SRA
SRC
SWM
SY
WASH
Alternative Delivery Mode

Annual Implementation Plan
Arabic Language and Islamic Values Education
Alternative Learning System
Barangay Council
Barangay Development Plan
Barangay Disaster Risk Reduction and Management Council
Community-Based Monitoring System
Climate Change Adaptation
Child-Friendly School Survey
Continuous Improvement
Division Educational Development Plan
Department of Education
Disaster Risk Reduction and Management
Enhanced Basic Education Information System
Focus Group Discussion
Indigenous People
Local Government Unit
Maintenance and Other Operating Expenses
National Achievement Test
National Competency-Based Teacher Standards
Non-Government Organization
Out-of-School Children
Programs, Activities, Projects
Philippine Informal Reading Inventory
Performance Indicator
Priority Improvement Area
Parents-Teachers Association
Results-based Performance Management System
School-Based Management
School Governing Council
School Improvement Plan
School-Community Planning Team
Student-Led Risk Assessment
School Report Card
Solid Waste Management
School Year
Water, Sanitation, and Hygiene
SCHOOL IMPROVEMENT PLAN

P
GUIDEBO
OOK
A
About
this Guide
G
de with yo
ou our school
s
hea
ads, teachers, schoo
ol staff, and other
This guide is mad
s
ers in mind.
m
In crafting thiis guide, we
w consullted with planning
school stakeholde
experts and expe
erts from the field princip
pals, supe
ervisors, a
and teache
ers to
t
schoo
ol improvement plan
nning beco
omes easie
er and effe
ective for you.
y
ensure that
e that by improving our plann
ning and im
mplementa
ation processes, ourr schools
We hope
will also
o improve.. In this guide
g
we encourage
e
e you to first,
f
listen
n to your learners
and stakeholders and seco
ond, to ba
ase your plans on evidence on qua
antitative
data you
u have colllected and
d qualitative data frrom interv
views with your learn
ners and
stakeholders. We encourag
ge you no
ot to rush
h to the solutions.
s
As they say, the
g is just as
s importan
nt as the plan. We believe th
hat you kn
now the co
ontext of
planning
your sch
hools and learners better. Th
herefore, we trust that the b
best soluttions will
come fro
om your efforts
e
in determining the roo
ot causes of your o
own proble
ems and
from pla
anning you
ur activitie
es well.
wing this guide,
g
you will find that
t
the SIP cannot be done w
without wo
orking in
In follow
teams. We
W imagin
ne that by
y building these tea
ams, relattionships w
within you
ur school
will be nourished
n
and comm
munity spirrit will be strengthen
s
ned.
se practicing the Co
ontinuous Improvem
ment (CI) program, you will find
f
that
For thos
the tools
s used in the
t
CI process are in
ncorporate
ed in this guide.
t help you
u follow th
he steps and activities:
We created some features to
d at the
A process flowchart is made for your easy refference. Itt is found
be
eginning of
o this guid
de (p.7)
een placed
d under each step or activity
y for you to know
Group icons have be
w
who
is the team
t
in-ch
harge:
es, worksh
heets, and
d other guiides are written
w
in b
bold and ittalics
All template
hted by pla
acing it in boxes
All notes arre highligh
p
at the end of
o each ac
ctivity for the team
m to take
An output check is placed
ote of theiir deliverables
no
atest desire is that your scho

ools will im
mprove so that learn
ning outco
omes will
Our grea
also imp
prove. If there is on
ne thing th
hat a scho
ool is made for, it is
s for learning. And
we shall do our be
est to prov
vide you with
w
tools to
t make th
his happen
n for our le
earners.
d not hesitate to lett us know how we can
c
make this
t
guidebook bette
er.
Please do
b
in you
ur efforts toward
t
con
ntinuously
y improving your sch
hool!
All the best
The SIP
P Team
4
Introduction
What is a School Improvement Plan (SIP)?
A School Improvement Plan (SIP) is a roadmap that lays down specific interventions that a school,
with the help of the community and other stakeholders, undertakes within a period of three (3)
consecutive school years. It aims to improve the three key result areas in basic education: access,
quality, and governance. It is evidence-based, results-based, and child or learner-centered. The SIP is
central in School-Based Management (SBM) and is prepared by the School-Community Planning Team
(SPT). It is the basis for the schools Annual Implementation Plan.
The year-by-year plan for the Priority Improvement Areas (PIAs) is the Annual Implementation Plan (AIP).
It contains the specific activities, outputs, required resources, schedule, and individual/s who will be
accountable for the said PIA. You will find the timeline for the preparation of the SIP and AIP in the attached
flowchart (p.7).
The SIP Development and Implementation Process

MANDATE
In accordance to the Governance of Basic Education Act of 2001 (Republic Act 9155)7, the Department
of Education (DepEd) promotes shared governance through SBM. Under this mandate, school heads
are tasked to develop the SIP.
GUIDING PRINCIPLES
The development and implementation of the SIP shall be guided by the following principles:
1.
The SIP shall be anchored on the DepEd vision, mission, core values, strategies, and on
Central, Regional, Division, and school goals.
2. The SIP shall be evidence and results-based, child and learner-centered.
3. The development of SIP requires innovative and systems thinking, and a mindset of
continuous improvement
4.
The formulation and implementation of the SIP shall involve the active participation of all
education stakeholders in the school and community such as the school heads, teachers,
parents, community leaders, and the learners themselves, among others.
OVERVIEW OF THE SIP CYCLE
SIP development and implementation cover a period of three years and follow three phases: Assess,
Plan, and Act. The AIP, which is the year-by-year plan, likewise undergoes these three phases with
each years implementation being checked for its progress to ensure continuous improvement.
The SPT, with the help of school stakeholders, shall ensure that the improvements done during
implementation will be further developed and enhanced. Thus, it is a continuous improvement cycle.
The figure below shows the summary of the SIP-AIP cycle. Specific details for the activities in each
phase will be further explained in the subsequent sections of this guidebook.
RA 9155, Chapter 1, Section 7.D.4, Governance of Basic Education, 2001

6

P
GUIDEBO
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T
The
SIP Cycle
The cycle begins with

h the Assess
s phase whe
ere the identtification of the PIAs is done and th
he general
objectives
s of the scho
ool for the SIP
S are set. This phase includes listening to the
e voice of th
he learners
and otherr stakeholders and analy
yzing the sc
chool data and
a
processe
es to determ
mine the roo
ot cause of
each PIA.
The Plan phase
p
involv
ves the prep
paration and writing of the SIP and AIP. It is wh
hen the form
mulation of
solutions and
a
develop
pment of projject designs are done.
The Act phase involve
es small-scale testing th
hen implementation of th
he solutions.. Constant checking
c
of
the progre
ess of implem
mentation is
s done in this
s phase as well.
w
As your sc
chool procee
eds to plan their
t
AIP forr year 2 or 3,
3 the process goes back to Assess where the
SPT analy
yzes the imp
pact of solu
utions that were
w
implem
mented to check for pro
ogress. The SPT then
reviews th
heir AIP re
e-analyzing data
d
and rev
visiting the root
r
cause to
o ensure tha
at projects continue
c
to
address existing need
ds and will contribute to the general objectives stated in the SIP. The AIP
A for the
next yearr of impleme
entation sho
ould contain the adjustm
ments and le
essons learn
ned from the
e previous
implementation.
Reporting the progres
ss of implem
mentation to
o stakeholde
ers is importtant and is d
done using the
t
School
Report Ca
ard (SRC) an
nd other repo
orting forms.

P
GUIDEBO
OOK
Pre
eparrato
ory Activ
A vitie
es
Objec
ctives:
1. To gather informa
ation on the situation off children an
nd learners in
i terms of ttheir access to quality
basic education an
nd the situattion of the school in term
ms of govern
nance
2. To beg
gin the SIP process
p
by mobilizing
m
the School-Co
ommunity Pla
anning Team
m (SPT)
Step 1.
1 Prepare for SIP Dev
velopment
Activity
y 1.1: Ga
ather and organiz
ze the ne
ecessary
y data
Before the
e start of the planning session,
s
the school head
d and a sele
ected team a
are responsible for the
conduct of
o preparato
ory activities
s like gathe
ering and consolidating
c
g data and information, and the
preparatio
on of the prrofile of the school and its environm
ment. The estimated
e
du
uration for this
t
is two
weeks.
The schoo
ol head shall lead in pro
ofiling, data gathering and,
a
depend
ding on data
a needs, sha
all conduct
meetings with other stakeholders
s
when neces
ssary.
As a quic
ck guide, yo
our school team
t
should
d gather data on acces
ss, quality, and govern
nance. The
School-C
Community Data Temp
plate found in Annex 1A should be
e able to help you organ
nize all the
existing data you have. This temp
plate will also
o give you an
a idea of wh
hat data are important to have.
In prepara
ation for you
ur meeting with
w
the SPT
T, create the
e SRC accorrding to the minimum in
nformation
found in the
t
SRC Sum
mmary of Information
I
n in Annex 11. Most off the informa
ation needed
d to create
the SRC are
a already found in the
e School-Co
ommunity Data
D
Temp
plate. You ju
ust have to turn them
into graph
hs or charts (see SRC Te
emplates in
n Annex 12A
A and 12B). You can ad
dd more info
ormation in
the SRC according to
t what else you think
k are neces
ssary to rep
port to your SPT. Morre detailed
instruction
ns in making the SRC can
c
be foun
nd in the chapter on Co
ommunicating to Stak
keholders
found in page
p
29 of th
his guideboo
ok.
Some Tips
s on Data Ga
athering:
Orrient your te
eam on wha
at data shou
uld be gathe
ered. Refer to
t the Scho
ool Community Data
Te
emplate in Annex
A
1A for
f this.
Grroup the datta that will come from similar source

es and assign teams for each data so
ource.
To
o save time
e, check what you alrea
ady have in
n the Enhan
nced Basic E
Education In
nformation
Sy
ystem (EBEIS), and in other forms and
a
documen
nts.
Sc
chool and communityc
based meettings should
d be maxim
mized in ga
athering primary and
se
econdary datta for schooll planning.
Fo
or specific concerns,
c
the school may also eng
gage experts
s to provide
e sufficient data, e.g.
co
onsulting the
e Barangay Disaster Risk
R
Reduction and Man
nagement C
Council (BDR
RRMC) for
information on
n disasters, risks, and hazards in the community
y.
To
o be able to have a solu
ution that is evidence-ba
ased, always
s ensure the
e accuracy of
o the data
yo
ou have gath
hered.
Th
he data you
u will gathe
er and organize will be
e immense and varied. Devise a system to
co
onsolidate all the gatherred data into
o the School Communiity Data Tem
mplate in Annex
A
1A.
Th
his template is created so
s you can have
h
a single
e container to put all your data, bu
ut feel free
to
o use whate
ever tool or system is available
a
to help you better
b
organ
nize your da
ata (if you
already have an efficient system
s
of orrganizing data, you can use that instead).
The numb
ber of 4-17 year
y
old children enrolle
ed and the number
n
of ou
ut of school are some of the most
importantt basic inform
mation used in planning
g. These are used to antticipate enro
ollment for the coming
School Ye
ears, to deve
elop mechan
nisms for ac
ctively seeking children not in scho
ool, and to give them
8

P
GUIDEBO
OOK
access to education. You are usually expose

ed to these data when your schoo
ol campaigns
s for early
registratio
on, which als
so happens in January.
Since you
u are already
y going around your co
ommunities with volunte
eers from th
he barangay
y and civic
organizations to prom
mote early re
egistration, you
y
can already harness
s the data th
hat is availab
ble in your
communitty using the Child Mapp
ping Tool fo
ound in Annex 1B. The tool provide
es you with a template
that will help
h
you gather essentia
al data durin
ng your early
y registration campaign that you can also use
for plannin
ng.
You should do child mapping together
t
with early registration activities
a
at least every
y 3 years
(preferably at the start of the SIP
P cycle), ass
suming that there are no
o major chan
nges in the population
of your co
ommunity. After
A
events
s causing major
m
population change
es (e.g. disa
asters or dem
molitions),
child mapping should be conducte
ed to accoun
nt for the children in your community
y.
Other tools provided for you in th
his Guideboo
ok are the Child-Friend
C
dly School Survey in Annex
A
2A
to help yo
ou check how child-frien
ndly your sc
chool is (this
s is required
d information
n in the SRC
C) and the
Child Pro
otection Pollicy Implem
mentation Checklist
C
in Annex 2B. These are important tools to help
your school reflect on and improv
ve your statu
us as a learner-centered institution.
In relation
n to school governance,, you should
d also gathe
er data on your
y
schools
s vulnerability to risks
and disas
sters, following the policy on Stud
dent-led Sc
chool Watc
ching and Hazard Ma
apping as
stated in DepEd Ord
der No. 23 series of 2015.
2
We have
h
attache
ed the procedure for th
his and its
accompan
nying checkliist as Annex
x 2C.
Data gathering may seem
s
like a lot of work but
b it is a fun
ndamental sttep in schoo
ol planning. Be
B patient.
If your data is not acc
curate, it can
n result to objectives and solutions that
t
are not responsive to the real
needs of your
y
learners
s and your school.
s
Note:
If you are
e planning to do child mapping during your
y
early registration activ
vities and therre are other schools
s
in
your bara
angay, it is be
est to coordina
ate with your District or Division so you can cover mo
ore ground by
y working
with othe
er schools. Jus
st make sure to
t set clear ex
xpectations an
nd delegate ta
asks fairly. If y
you do this, itt will also
be easierr to consolidate and share the information between schools and between
b
comm
munities (if you found
children who
w
go or plan
n to go to sch
hools in anothe
er barangay).
If you hav
ve questions on
o early regis
stration you ca
an refer to De
epEd Order No.
N 1 series o
of 2015.
Activity
y 1.2: Fo
orm the SPT
S
Invite at least 7 stak

keholders to
o become members
m
of the SPT. Th
he SPT shou
uld have good gender
balance an
nd should be
e composed of the follow
wing:
Outpu
ut check
Your team
m should be able to accomp
plish the follow
wing:
F School-Co
ommunity Datta Template [Annex 1A]
F Child Map
pping Tool [An
nnex 1B]
F School Re
eport Card
F Child-Frie
endly School Survey
S
[Annex
x 2A]
F Child Prottection Policy Implementatiion Checklist [Annex
[
2B]
F School Watching Check
klist and Haza
ard Map [Anne
ex 2C]

P
GUIDEBO
OOK
Sc
chool head as
a the Team leader
Sttudent repre
esentative
Te
eacher repre
esentative
Pa
arent represe
entative
Ba
arangay/LGU
U representa
ative
Me
ember of BD
DRRMC
Me
ember of Sc
chool Child Protection Co
ommittee
Please notte that at le
east one of your
y
membe
ers should be a memberr of the School Governing Council
(SGC). Th
he school head may opt to add morre members to its SPT as
a deemed n
necessary su
uch as, but
not limite
ed to, the following: Non-Governm
N
ment Organ
nization (NG
GO) representatives, Alim/Ulama,
Indigenou
us People (IP) representatives, Arrabic Language and Is
slamic Value
es Education (ALIVE)
teachers, and school alumni.
a
In multi-c
cultural settings, IP and Muslim rep
presentation should be considered.
c
ard, any of
In this rega
the above
ementioned members, e.g.
e
a paren
nt who is an
n IP or Mus
slim may als
so serve as the IP or
Muslim representative
e.
Representtatives from communitie
es adjacent to the one where
w
your school is loc
cated may be
b included
as membe
ers, especia
ally if there is a signific
cant numberr of existing
g/potential e
enrollees com
ming from
these com
mmunities.
If more members
m
are added, mak
ke sure that the total nu
umber is still an odd num
mber to prev
vent voting
deadlocks
s. More than
n 50% of ex
xisting SPT members
m
mu
ust be prese
ent to reach
h quorum an
nd conduct
official business. When a memberr needs to be
e absent from a meeting
g, s/he may send a subs
stitute who
can speak
k for him/herr as long as the substitute has the same represe
entation as tthe member.
Note::
In cases where the tea

acher representative is also
o the School Head
H
(such as in small scho
ools), additional seat
may be given
g
to paren
nt representattives.
Outpu
ut check
Your team
plish the follow
wing:
F List of me
embers for the
e SPT with the
eir representa
ations
Activity
y 1.3: Co
onvene the
t
SPT for
f orienttation, vision sha
aring, and
schedu
uling
Here is the suggested agenda for a one-day activity

a
when
n you conven
ne the SPT:
Morning S
Session
1. Orienttation of the
e SIP Process
s
2. Vision
n sharing
Afternoon Session
3. Sched
duling
Note::
Before th
he meeting, make
m
sure th
hat you have a copy of th
he DepEd Vis
sion-Mission, Core Values, and the
Division goals.
g
You ma
ay also use yo
our schools sttrategic goals if it is availab
ble but please ensure that this is still
aligned with
w
the Divisio
on goals.
10
Activities can engage your SPT more and can help foster camaraderie. We encourage you to think of
activities for this step aside from what is listed in this guidebook. We are sure that the SPT will
appreciate that you have planned for activities rather than just having a discussion with them. Feel
free to include some teambuilding activities on top of vision sharing activities if that will help
strengthen your working relationship with your SPT.
Orientation
1. SPT members should be informed about the following:
Mandate of DepEd on the SIP
SIP key features and principles
SIP development and implementation cycle and phases
With these, discuss why the SIP and AIP are important for the school and the learners.
2. Discuss and agree on the roles and responsibilities of the SPT chair and members
During this part of the orientation, ask a member of the SPT to facilitate the
brainstorming of roles and responsibilities of each member.
Give everyone a chance to share their ideas.
Have the facilitator synthesize the ideas and let the SPT comment on or approve what
has been discussed.
Vision sharing
Help the SPT internalize the DepEd Vision-Mission and Core Values. They should also be informed of
the Division goals and, if available, the schools strategic goals. You can turn this into a reflective
activity for your SPT if it will help you draw out their insights more.
Lift the first paragraph of the DepEd Vision and ask,

What does this mean for us? What are our own dreams for the children of our school?
How do our dreams relate to DepEds Vision?
Read the second paragraph of the DepEd Vision and ask,

What does being learner-centered and continuously improving mean for us?
Do the same for the DepEd Mission. At the end of the discussion ask,
How can we contribute to this? What is the role of each one?
For the DepEd Core Values ask,

What values do we possess that support the core values? How should we be (what
should our thoughts and actions be) so we can demonstrate these core values? How
will these values help us fulfill the vision and mission?
11

P
GUIDEBO
OOK
Schedulin
ng
Based on the SIP Process Flowchart found att the beginning of this guide,
g
discus
ss and create a simple
timetable that the SPT
T will follow in preparing
g the SIP as well as the AIP. See su
uggested forrmat below
(examples
s are not exh
haustive and
d are used fo
or illustration
n purposes only):
o
SP
PT TIMETAB
BLE
ACTIVITIE
ES
PRE
EPARATORY
Y ACTIVITI
IES
Exa
amples:
Sec
cure the CBM
MS from the LGU
Organize data using
u
the Sc
chool-Comm
munity
Data Template
PHA
ASE 1: ASSESS
Exa
amples:
Con
nduct Dyad, Triad, FGD, or survey
Disc
cuss the root cause
PHA
ASE 2: PLAN
Exa
amples:
Writte the SIP
SCHEDULE
E
Suggested time frame for th
his phase is 1
mon
nth. Pls. spec
cify the date
es.
Janu
uary 12
Janu
uary 28-30
his phase is 2
mon
nths. Pls. spe
ecify the dattes.
Febrruary 9
March 11-13
his phase is 1
mon
nth.
Apriil 4-8
12

P
GUIDEBO
OOK
Brainstorm solu
utions
PHA
ASE 3: ACT
May
y4
Time frame for this
t
phase w
will depend on
o
the projects to be
b implemen
nted and is
spre
ead out within the SY
Exa
amples:
Start pilot test
s
June
e-August (1st
quarter)
Disc
cuss prepara
ations for rolll out
September 3
Outp
put check
k
Your tea
am should be able to accom
mplish the folllowing:
F Docume
entation of vis
sion sharing
F List of SPT
S
Roles and
d Responsibilitties
F SPT Tim
metable
13
SCHOOL IMPROVEMENT PLANNING

P
GUIIDE
PHA
ASE 1:
AS
SSE
ESS
S
Objec
ctives
1.
2.
3.
4.
5.
To
To
To
To
To
ide
entify and an
nalyze the Prriority Impro
ovement Are
eas
sett general objjectives
listten to the vo
oice of the le
earners and other stakeh
holders
analyze school processes
dettermine the root cause/s
s of the PIAs
s
Step 2.
2 Identtify/Rev
view Priiority Im
mprovem
ment Arreas
Activity
y 2.1: Prresent an
nd discuss the in
nformatio
on gathered durin
ng the
prepara
atory acttivities
As a summary of the
e data you have
h
gathere
ed in the Sc
chool-Comm
munity Datta Templatte, present
the SRC to
t your SPT
T to initiate a discussion
n about the
e status of your
y
school. Aside from
m this, you
should als
so look into how the sch
hool contribu
utes to the overall
o
perfo
ormance of y
your Division
n (by now,
you shoulld have a co
opy of the Division
D
targe
ets which will
w help you do this). Yo
ou can asses
ss the gap
between your
y
school data and th
he Division targets
t
for the
t
next 3 years
y
by usiing the Gap
p Analysis
Template
e found in Annex
A
3 of this guideboo
ok. Areas wh
here there are gaps betw
ween the sch
hool status
and Division targets should
s
be inc
cluded in you
ur initial list of improvem
ment areas.
After pres
senting the school
s
data and
a
status, you
y
may ask
k the followin
ng questions
s to the SPT::
What surfaced as the most prressing need/
d/problem?
For in
ndicators witth three-year data, whatt trends surffaced from your
y
data forr the last thrree years?
Did
d your schoo
ol improve? Stagnate?
S
W
Worsen?
What is alarming fro
om the data?
?
What ne
eeds most im
mprovement?
?
Gather an
nd write dow
wn the results
s of the discussion and add
a
to your initial list. Areas with no
o
accompan
nying Division targets bu
ut are pressing, alarming
g, stagnating
g, or worsening should also
a
be
included in your list of improveme
ent areas. Frrom your listt, group the problems w
which are rela
ated to
each othe
er.
After your first year of AIP impllementation,, begin with
h this step in planning for year 2 or year 3.
t the SPT the data you have collected
c
fro
om monitorring the prrogress of your
y
prior
Present to
implemen
ntation. You can show th
hem the most recent SR
RC and other relevant in
nformation to
t help the
SPT asses
ss remaining
g gaps and needs. For this, you may
m
again use
u
the Gap
p Analysis Template
found in Annex
A
3 an
nd the guide
e questions provided ab
bove. From the
t
discussio
ons, review the list of
improvem
ment areas in
n the SIP.
Note::
It is impo
ortant for you
u to documentt all the meettings and activ
vities through
h minutes of m
meetings, picttures, log
books, ettc. This is to make
m
reportin
ng easier and to also have a record of th
he processes you have don
ne during
planning which will info
orm your succ
ceeding projects and activitties.
Output check
k
Your tea
am should be able
a
to accom
mplish the follo
owing:
F Documentation of the
e discussion an
nd initial list of
o improvemen
nt areas
F Gap Ana
alysis Templatte [Annex 3]
14

P
GUIIDE
Activity
y 2.2: Ide
entify/Re
eview the
e Priority
y Improve
ement Areas (PIA
As)
Based on the results of the discu

ussions done
e in the prev
vious activity
y, prioritize tthe improve
ement areas:
these will be your PIA
As.
The PIAs are selected
d areas in sc
chool manag
gement, ope
erations, and
d service de
elivery that need
n
to be
changed to
t improve the
t
three ke
ey result are
eas in basic education: access, qua
ality, and go
overnance.
However, PIAs are no
ot just limite
ed to issues
s within the school. It ca
an also be a community
y situation
affecting the school and learners which ne
eeds to be addressed and brough
ht to the atttention of
stakeholders such as flooding and
d unsafe school water so
ource.
To help yo
ou determine which amo
ong the imprrovement arreas you sho
ould prioritize
e, you can refer to the
rubrics be
elow. A temp
plate that yo
ou can use with
w
these ru
ubrics can be found in A
Annex 4: Id
dentifying
Priority Improveme
I
ent Areas. For
F an illustration of how
w this is use
ed, a sample
e matrix is also
a
shown
below.
Rubrics
Criteria
Strategic
Importanc
ce
Urgency
Magnitude
e
Feasibility
y
D
Description
Scale
S
The nu
umber of othe
er areas that will benefit when
w
the imprrovement area
a is
addres
ssed
The urrgency or need to improve the area as so
oon as possible
The number of lea
arners that will
w benefit wh
hen the impro
ovement area
a is
addres
ssed
The de
egree to whic
ch the improvement area is
s within the schools
s
mand
date
and co
ontrol
5
4
3
2
1
Ve
ery High
Hig
gh
Mo
oderate
Low
ery Low
Ve
Sample Matrix
M
Improvement
Areas
Strategic
Importance
Urgency
High absen
nteeism
Lack of Pro
ofessional
Developme
ent
High dropout
Low intake of 5 year
old children
n in
Kindergarte
en
Flooding
3
3
Interprretation:
4.5
3.5
2.5
1.5
1.0
5.0
4.49
9
3.49
9
2.49
9
1.49
9
Magnitude
e
Feasibiliity
Average
Interp
pretation
4.5
Very Hig
gh Priority
3.25
Moderate Priority
3.75
High Priority
3.5
High Priority
4.5
Very Hig
gh Priority
Very High
H
Priority
y
High Priority
P
Moderrate Priority
Low Priority
P
Very Low
L
Priority
Indicate the
ese PIAs in the
t
first colu
umn of the Planning
P
Wo
orksheet in Annex 5.
Please note
e that PIAs have varying difficulties
s some ca
an be addres
ssed within a year and some can
span for three years. If
I a school, for example
e, determine
ed flooding as
a one of their PIAs, it is possible
that this co
ould be addressed in a years
y
time. High dropou
ut, on the otther hand, m
may take a lo
onger time
to resolve.
In planning
g for your ye
ear 2 or yea
ar 3 AIP, rev
view the PIA
As listed in the
t
Planning
g Worksheett. In cases
where the PIA has alre
eady been addressed,
a
c
choose
anotther PIA to take on from the ones you have
15

P
GUIIDE
already identified. In th
he process of
o selecting another
a
PIA,, you may find that the context of your
y
school
has change
ed. You can again
a
use th
he template in Identify
ying PIAs fo
ound in Annex 4 to check if these
n
are the sam
me areas you
u will prioritize for the 2nd
or 3rd yearr of impleme
entation.
Outputt check
Your team should be ablle to accompliish the followiing:

F PIA Templlate [Annex 4]
F First colum
mn of the Plan
nning Workshe
eet [Annex 5]
Step 3.
3 Analy
yze the Priority
y Improv
vementt Areas
Activity
y 3.1: Se
et Genera
al Objecttives
From you
ur identified PIAs, form
mulate gene
eral objectiv
ves for yourr 3-year pla
an. General objective
statementts are what you want to achieve. If, for exam
mple, your school has a problem in student
tardiness,, the genera
al objective can be to
o reduce stu
udent tardin
ness. The s
second colum
mn of the
Planning
g Workshee
et in Annex
x 5 is where you write your
y
general objectives and where you check
the appropriate box to
o note when
n they should
d be done.
Revisit the
e objectives set in the Planning
P
Wo
orksheet if you are in your
y
year 2 o
or year 3 AIP. Check if
objectives
s have been met and if there
t
are objjectives thatt need to be revised.
Outpu
ut check
Your team
m should be ab
ble to accomp
plish the follow
wing:
F Objectives
s and Year columns in the Planning
P
Work
ksheet [Annex
x 5]
Activity
y 3.2: Orrganize th
he Projec
ct Teams
s
Organize a Project Team for each PIA that yo

ou will address for the cu
urrent year. Depending on
o the size
of the sch
hool and num
mber of PIAs
s identified, a Project Team may be formed to w
work on more
e than one
PIA. The members off the Projectt Team may
y be drawn from
f
the community, te
eachers, and
d learners,
with at lea
ast one mem
mber coming
g from the SP
PT.
For prioritty improvem
ment areas related to the
t
teaching
g-learning prrocess, it is best to org
ganize the
Project Te
eam from me
embers of th
he Learning Action
A
Cells (LACs) so th
hat their tasks will not be
b different
from the activities
a
the
ey do in the LACs.
The SPT shall turn over
o
relevant data, whic
ch were gatthered and discussed during the preparatory
activities, to the assig
gned Project Teams for each
e
PIA.
16

P
GUIIDE
The Proje
ect Team sh
hall agree on the role of
o its memb
bers (e.g. Project
P
Team
m Leader, Asst.
A
Team
Leader, Sc
cribe, etc.). For docume
entation purp
poses, you may
m
use the following template:
P
Project
Mem
mber
Role
Re
esponsibilitiies
Each Proje
ect Team should discuss
s their assign
ned PIA and list down th
he possible ffactors that affect
a
their
PIA. Facto
ors are different from so
olutions. The
ey will then validate these factors th
hrough the succeeding
s
activities.
For year 2 or year 3 AIP,
A
the Projject Teams assigned
a
to PIAs that sp
pan for more
e than a year will have
to continu
ue managing
g the projectts they have
e started in the first yea
ar. Project Teams from year
y
1 can
be tapped
d to work on
n other PIAs
s for year 2 or 3 if they have alread
dy addressed
d their PIA in the first
year of the SIP. In the
ese cases, th
he SPT can also
a
form ne
ew Project Te
eams.
Note:
The Project Team can gather

g
more data
d
related to
o their PIAs if necessary.
Output check
k
Your team should be able
a
to accom
mplish the follo
owing:
F Project Team
T
memberr list with role
es and respons
sibilities or Te
eam Charter
F List of po
ossible factors
s affecting your assigned PIA
Activity
y 3.3: Lis
sten to th
he voice of the le
earners and
a
othe
er stakeholders
he school da
ata, it is still important to
t validate th
hese and ge
et more inforrmation by
While we may have th
talking to
o the faces behind the numbers. Thus, your Project
P
Team
m should talk to the lea
arners and
stakeholders who are
e relevant to
o your assigned PIAs. By
B doing this
s, the real n
needs and prroblems of
the learne
ers and stake
eholders can
n be identifie
ed.
Aside from
m digging deeper
d
into your learne
ers or stake
eholders problems, this
s step is also a good
opportunitty to ask th
he learners or stakeholders on how
w they were
e helped by
y your schoo
ol. If your
school has existing in
nterventions, you can also check ho
ow they fee
el about and how they view
v
these
interventions. With th
his, you will get an insight on what current
c
scho
ool process y
you need to analyze in
the succee
eding activitty.
We want to
t emphasiz
ze that listen
ning to the voice
v
of the learners and
d stakeholde
ers is crucial in the SIP
and should not be skipped.
Listening can be do
one through
h one-on-on
ne or dyads/triads interrviews, surv
veys, or Foc
cus Group
Discussion
ns (FGD) witth learners, parents, and
d other stak
keholders. Th
hese are nec
cessary to gather their
views/con
ncerns on the identified PIA. It might be good to read the Guidelines
s in Listeniing to the
Voice of the Learne
ers and Othe
er Stakeholders in Annex 6.
This step should still be
b done whe
en analyzing
g the PIAs for year 2 or 3 because th
he context, needs,
n
and
views of le
earners and stakeholderrs might hav
ve changed over
o
time.
Note::
In some instances whe

en the learnerrs or other sta
akeholders wh
ho are importa
ant to your as
ssigned PIA ca
annot
come to school (e.g. students
s
who are habitually
y absent), hom
me visits are necessary.
n
17

P
GUIIDE
Outputt check
Your team should be ablle to accompliish the followiing:

F Documenta
ation from FGDs, interviews
s, or home vis
sits
Activity
y 3.4: An
nalyze the schooll process
ses
From the concerns, ne

eeds, and prroblems thatt were raised
d by your learners and s
stakeholders
s, look into
what spec
cific critical school proce
esses are re
elated to the
ese to underrstand furthe
er why and where the
needs and
d problems exist.
e
A school process
p
is a set of activities arrange
ed together in order to deliver
d
a serv
vice (e.g. Ma
athematics
Periodical Test Proces
ss or Enrollm
ment Proces
ss). We nee
ed to unders
stand proces
sses in orde
er to know
how a sta
akeholders needs or wants
w
are be
eing met. A process mu
ust also be simple eno
ough to be
repeatable
e and replic
cable. This means thatt how a ce
ertain proces
ss is done should be known by
everyone and should not rely on just
j
one perrson to work
k. This is why
y it is imporrtant for us to
t map the
process.
The use of a process map
m
can be a tool to help communic
cate how the
e process wo
orks in orderr to have a
consistentt and reliable performan
nce. Process mapping is the technique of using flowcharts to
o illustrate
the detaile
ed flow of in
nputs, activitties, and outtputs to identify opportunities for improvement.
Your Proje
ect Team should map ou
ut the proces
sses involved
d in your assigned PIA b
by creating a flowchart
of what is
s currently happening
h
in
n each step of
o the proce
ess and NOT
T what the p
process shou
uld be. The
common mistake is combining
c
th
he present state
s
with the desired outcome.
o
Yo
ou walk thrrough the
process by brainstorm
ming with th
he people who are invollved in the process or b
by doing interviews or
direct obs
servations to
o understand
d what is currrently happe
ening in each step.
We sugge
est that you read the Walk
W
the Prrocess Guid
delines foun
nd in Annex
x 7 which will
w provide
you with more detailed instructio
ons in walking the proc
cess with yo
our team. It is importan
nt to know
nstorming an
nd interviews
s alone are not
n enough to map out a process. D
Direct observ
vations are
that brain
a must if you
y
want to validate how
w the proces
ss works.
u do direct observations
o
s, you will notice problems arising in specific ac
ctivities in the current
When you
process. These
T
are what
w
we call storm clouds it help
ps you locatte where the
e issues resiide. Storm
clouds are
e specific, measurable, and
a
observab
ble.
As an exa
ample, when
n you walke
ed through the
t
Mathematics Periodical Test Process, you might find
that 10 ou
ut of 30 stud
dents test papers had ittems that we
ere erroneou
usly checked. This is a sttorm cloud
which you
u will write on
o the activitty where you discovered
d it in this
s case, durin
ng the record
ding of the
test score
es. Note thatt more than
n one storm cloud may be observed
d in an activ
vity (e.g. the
ere can be
three storrm clouds du
uring the tes
st proper).
18

P
GUIIDE
The carefu
ul identificattion of critica
al storm clou
uds in the process enables you to lo
ook at a sma
aller, more
targeted, and more fo
ocused problem that con
ntributes to the broader school issue
e. Selecting an area of
focus for your
y
root cause analysis
s will be disc
cussed in the
e next activitties.
The same
e thing should be done fo
or the PIAs of year 2 or year 3. For projects tha
at will contin
nue for the
next years
s, you can keep
k
doing th
his activity to review the
e process tha
at you have improved.
Outpu
ut check
k
Your team
m should be able
a
to accomplish the following:
F Flowcharrt of the schoo
ol processes re
elevant to eac
ch PIA with storm clouds
F Documen
ntation of inte
erviews or obs
servations
Activity
y 3.5: Se
elect Area of Focu
us
You have to select a specific storrm cloud, ca

alled an area
a of focus, from
f
among your storm
m clouds so
you can aim
a
your imp
provement efforts
e
on a particular
p
prroblem rathe
er than attem
mpting to so
olve all the
problems at once. Focusing on a problem alllows you to deal with fe
ewer issues which you can
c
deeply
analyze. This,
T
in turn
n, makes it easier
e
to thiink of solutions or imprrovements. IImprovemen
nts in your
area of fo
ocus may contribute in addressing
a
t
the
bigger is
ssues in scho
ool and cons
sequently will improve
school pe
erformance in time. In
n selecting your area of focus, choose
c
the
e one whic
ch, when
addresse
ed, will clea
arly affect the
t
PIA.
19

P
GUIIDE
Having ide
entified yourr area of focus from the storm cloud
ds, formulate
e it into a problem statement. This
statementt includes infformation on
n the following questions
s:
W
What
is the magnitude
m
off the problem
m?
How offten is it happening?
Wherre is it happe
ening?
When
n does it hap
ppen?
Going back to our example
e
on
n the Mathe
ematics Periodical Test Process, y
your focused
d problem
statementt can be:
During the
e first quartter, ten out of
o thirty Matthematics Pe
eriodical Tes
st papers of Grade 7 stu
udents had
items thatt were erron
neously chec
cked.
d
the root cause
e of this prob
blem.
From your focused problem statement, you should now determine
Repeat th
his activity when
w
analyz
zing a new PIA
P
for yearr 2 or 3. Forr PIAs that span for mo
ore than a
year, you
u can review
w the storm clouds you have identified and look at what other areas
s were not
addressed
d. This can be
b your area of focus forr the next ye
ears.
Outp
put check
k
Your tea
mplish the follo
owing:
F Problem
m statement based on your area of focus
Activity
y 3.6: Do
o Root Ca
ause Ana
alysis
The root cause is th

he deepest underlying cause of th
he problems
s within any
y process. Thus,
T
it is
necessary
y that your Project Team conducts root cause analysis to uncover th
he real sourc
ce of your
focused problem. This
s root cause should be observable
o
and measurable. Analyze
e your area of
o focus by
using pro
oblem analys
sis tools like
e the Fishbo
one diagram
m/Ishikawa, Why-why d
diagram, and Problem
Tree.
The root cause is no
ot the soluttion but only
o
after the
t
identifica
ation of the
e real root cause can
appropriatte, relevantt, and worka
able solutions be developed to he
elp address the focused
d problem.
Otherwise
e, creating solutions may
m
only ad
ddress the symptoms and the pro
oblems will resurface
eventually
y.
A focused
d problem ca
an have seve
eral root cau
uses. In cas
ses like this, you have tto prioritize which
w
root
cause or root causes to address. See the Ro
oot Cause Analysis
A
Ov
verview8 fo
ound in Annex 8 for a
guide on prioritizing
p
r
root
causes and
a
for conducting root cause
c
analys
sis.
For year 2 or year 3 AIP,
A
the Pro
oject Team should
s
revisit and review
w the root ca
ause they had already
determine
ed in the Pla
anning Worrksheet [An
nnex 5]. Co
onduct root cause analy
ysis again if your team
is address
sing a new PIA
P or if you have selecte
ed a new are
ea of focus.
Based from
m Continuouss Improvemen
nt Guide
20

P
GUIIDE
Outpu
ut check
Your team
m should be ab
ble to accomp
plish the follow
wing:
F Diagrams showing the root cause
Activity
y 3.7: Pre
esent Ro
oot Cause to SPT
T
After you have determ

mined the ro
oot cause, yo
our Project Team
T
should
d present it tto the SPT. You
Y
should
not just sh
how the diag
gram of your root cause analysis but you should
d also presen
nt the follow
wing:
Results of
o your FGD
Ds and interviews with the learne
ers and stakeholders (and
(
other
data)
relevant quantitative
q
The flowchart of the particular
p
sch
hool process
s you observ
ved, including
g the storm clouds
Area of fo
ocus (focused
d problem sttatement)
Outpu
ut check
Your team
m should be ab
ble to accomp
plish the follow
wing:
F Presentation (in PowerrPoint or hard
d copy) of th
he root cause
e, with the su
upporting
data, proc
cess flowchartt, and area of focus
21

P
GUIIDE
PHA
ASE 2:
PL
LAN
N
Objec
ctives
1. To rev
view the gen
neral objectiv
ves and targ
gets
2. To forrmulate solutions
3. To dev
velop and write the project designs,, SIP, and AIIP
Step 4.
4 Revie
ew Gene
eral Objjectives
s and Targets
t
root cau
use for each
h area of foc
cus, review the initial g
general obje
ectives you
Now that you know the
have set at
a the beginning. Encode the root cause and the changes in
n your general objective
es (if there
are any) in the Planning Works
ksheet found
d in Annex 5. Aside fro
om making sure that th
he general
objectives
s are aligned
d with your root cause, this step hig
ghlights the importance
e of always going
g
back
to your ge
eneral objecttives so you will never lo
ose sight of your targets
s.
If you are
e planning fo
or your yearr 2 or year 3 AIP, revisit the objecttives in the P
Planning Worksheet
W
taking notte of the roo
ot cause thatt was review
wed by the Prroject Team.
Outpu
ut check
Your team
m should be ab
ble to accomp
plish the follow
wing:
F Root Cause column in the Planning Worksheet
W
[A
Annex 5]
Step 5.
5 Formulate Solutions
s
The assigned Project Team/s for the identifie

ed PIAs will then brains
storm solutio
ons based on
o the root
cause. Se
everal solutions can be formulated for a single
e root cause
e. If the Pro
oject Team prioritized
more than
n one root ca
ause, severa
al solutions can
c
be formu
ulated for ea
ach one of th
hese as well..
Keep in m
mind five considerations in formulatin
ng solutions:
Should ad
ddress the ro
oot cause/s
Should be
e within the control
c
of th
he school
Should be
e economicall
Should be
e sustainable
e
Should ha
ave the supp
port of the co
oncerned sta
akeholders/p
process owne
ers
Output check
c
Your team sh
hould be able to accomplish
h the following
g:
F List of po
ossible solutions
22

P
GUIIDE
Step 6.
6 Devellop projject des
signs
Your Proje
ect Team wiill now develop project designs
d
for your
y
solutions, using the format in Annex 9:
Project Work
W
Plan and
a
Budgett Matrix. On
ne project de
esign should contain only
y one solutio
on.
To help yo
ou in filling up
u this temp
plate, remem
mber the follo
owing definittions:
Prroblem Sta
atement: The
T
selected
d area of fo
ocus phrase
ed as a pro
oblem (the output of
Ac
ctivity 3.5: Select Area of Focus))
(e
e.g. During the first quarter, 10 out of 30
3 Mathematical Periodical Test papers of Grade 7 sttudents had
ite
ems that were
e erroneously checked)
Prroject Obje
ective State
ement: What you want to
t achieve and by how m
much*
(e
e.g. To reduce
e the inciden
nce of erroneo
ously checked
d Mathematic
cal Periodical Test papers of Grade 7
students by 100
0%)
*R
Reminder: Ob
bjective statements should
d be SMART specific, measurable,
m
atttainable, realistic, timebo
ound. Targets to be set sho
ould be discuss
sed and agree
ed upon by the SPT based o
on the school context.
Ac
ctivities: Th
he activities you need to
o do to imple
ement your solution
s
(e
e.g. meet with
h teachers to discuss
d
the ne
ew process of checking Periodical Test pa
apers)
Output: The concrete, tangible produ

ucts that res
sults from un
ndertaking an activity
(e
e.g. teacher atttendance durring discussion
n of the new process
p
on che
ecking Periodiical Test pape
ers)
For PIAs that

t
span fo
or more than
n a year, sett incrementa
al targets for each year.. If, for exam
mple, your
PIA is on literacy, you
ur project ob
bjective stattement on your
y
first yea
ar can be to
o increase th
he number
of indepen
ndent readerrs by 5% th
hen you can increase you
ur targets fo
or year 2 and
d year 3.
How long a project will
w take can vary depend
ding on the timelines se
et for each identified PIA
A. But it is
importantt to make th
he projects manageable
e to provide the team with
w
immedia
ate results which
w
they
can celebrate (if thes
se are succe
essful) or im
mprove (if these do not meet the ta
arget). In ca
ases where
there are major proje
ects that wou
uld need a lo
ong time to implement, the
t
Project T
Team should
d subdivide
this into smaller,
s
morre manageab
ble projects.
Each project will have
e to be mon
nitored at lea
ast twice by
y the SPT during the m
middle and during the
end of the
e implementation period (longer pro
ojects will be monitored more
m
than tw
wice). You will
w have to
set the da
ates when th
he SPT will monitor
m
your project. In
nclude these dates in the Project Work
W
Plan
and Budg
get Matrix.
paring the Prroject Work
k Plan and Budget Ma
atrix, submitt this to the SPT so they
y can use it
After prep
to write th
he SIP and AIP.
A
Note for Scho

ool Heads
s, teache
ers, and staff:
Your con
ntribution in planning
p
and implementing
g the SIP an
nd AIP should
d be included in the Results-based
Objectives under the
Performa
ance Managem
ment System
m (RPMS). Yo
ou can write
e these as Performance
P
correspon
nding Key Result Areas in your Individual Performanc
ce Commitme
ent and Review
w Form (IPCR
RF). Make
sure it is aligned with the objectives
s and targets of the projectts in the SIP and
a
AIP.
Outputt check
Your team should be ablle to accompliish the following:

F Project Work
W
Plan and
d Budget Matrrix
23

P
GUIIDE
Step 7:
7 Write
e the Sc
chool Im
mprovem
ment Pla
an
Write the SIP docume

ent using the
e structure below:
b
SCHOOL IMPROVEMENT
I
T PLAN
(Na
ame of School)
)
SY__
___ to SY ___
__
I.
DepEd Vision, Mission, and Core Values Sttatement
II.
Schools Currrent Situation

(a narrative based on the School-Commun
S
nity Data
Template [A
Annex 1A] and the
t
School Repo
ort Card
[p. 23-24])
III.
Planning Wo
orksheet
IV.
a
Evaluation
Monitoring and
(include a brief description of the Monitorin
ng and
a
in
n the implementtation of
Evaluation arrangements
the SIP. Reffer to the Check
k Progress part of
o this
SIP guide)
ommunity Plann
ning Team comp
posed of
Prepared by the School-Co
the following:
PT Member Nam
me
SP
__
_____________
___
__
_____________
___
__
_____________
___
Signature
__
_______
__
_______
__
_______
All the SP
PT members shall sign tthe SIP then
n the school shall submiit it to the S
Schools Division Office
(SDO). Yo
ou only need
d to submit this
t
at the be
eginning of the
t
three-year SIP cycle.
Outpu
ut check
Your team
plish the follow
wing:
F SIP with signatures off SPT memberrs
Step 8.
8 Prepa
are the Annual Implem
mentatio
on Plan
n
From the general objectives set in

i the SIP, the
t
SPT shall prepare th
he AIP. If th
his is your first year of
implemen
ntation, you just have to make the AIP for year
y
1. The Annual Im
mplementation Plan
Template
e found in Annex 10 should be able
e to help you
u craft your AIP.
A
24
SCHOOL IMPROVEMENT PLANNING GUIDE
Please attach a copy of the project designs to the AIP so you can easily go back to it when you review
the implementation of your AIP for years 2 and 3.
Note:
Notice that your AIP for years 1 to 3 are based on the general objectives and targets set in the SIP, while the
SIP is aligned to the objectives and targets of the Division goals, which in turn tries to actualize the DepEd
Vision-Mission. Check this alignment before you proceed to the next steps.
Output check
Your team should be able to accomplish the following:

F AIP Template
25

P
GUIIDE
PHA
ASE 3:
AC
CT
Objec
ctives
1. To test and review the propose
ed solutions
2. To roll out the solutions
Step 9.
9 Test the Solutions
Before you implementt the solutio

ons (written as projects) in your AIP, test it firstt on a small population
to reduce the risk of failure and so you can make neces
ssary adjustm
ments in the
e implementtation (you
can choos
se, for example, a sectio
on out of an entire grade
e level). You
ur Project Team may optt to test all
the identiffied solutions and then choose
c
the most
m
effectiv
ve one to roll out.
Compare your data before
b
and after
a
testing
g the solutio
on. If the so
olution is not effective, revisit the
implemen
ntation proce
ess to see wh
here improve
ements shou
uld be done.
If success
sful, communicate the in
nitial implem
mentation re
esults to the
e concerned stakeholderrs (process
owners). For example
e, if the pro
oject team made
m
improv
vements to the Grade 6 attendance
e checking
process, the
t
concerne
ed stakehold
ders or proce
ess owners would be th
he Grade 6 c
class adviserrs because
they are the ones who
w
check the attenda
ance of stud
dents. It is important to get the feedback,
ce, and sup
pport of the
e concerned
d stakeholders so they
y can beco
ome fully engaged in
acceptanc
implemen
nting the solution. This ensures
e
that solutions will
w continue
e to be carriied out even
n after the
project pe
eriod is done
e.
For solutio
ons that add
dress proble
ems or issue
es in the teaching and le
earning proc
cess, the pro
oject team
may comm
municate the
e improved process thro
ough the sch
hools Learning Action Ce
ells (LACs). Make sure
that your LAC action plans
p
are aligned to your implementtation plans as well.
Note:
Because each
e
school will
w have differrent needs and problems, itt follows that solutions will vary. There are
a some
solutions which you ca
annot test esp
pecially if your project deals with facilities and infrasttructure. If th
his is the
case, you
u may skip this step.
Outpu
ut check
Your team
m should be ab
ble to accompllish the follow
wing:
F Data from
f
testing the solutions
F Comm
munication plan to concerne
ed stakeholderrs (process ow
wners)
26

P
GUIIDE
Step 10.
1 Roll out the
e Solutions
After succ
cessful testin
ng, the proje
ect can now be impleme
ented and ro
olled out to tthe rest of the
t
school,
not by the Project Te
eam, but by
y the concerrned stakeho
olders (proc
cess owners)). This is be
ecause the
concerned
d stakeholde
ers are the ones who willl actually use the solutio
on.
In our pre
evious exam
mple of imprroving the attendance
a
checking
c
pro
ocess, the G
Grade 6 clas
ss advisers
who wentt through the pilot test are the conc
cerned stake
eholders. Ex
xperiencing tthe improve
ed process,
they are the best pe
eople to sha
are the proc
cess to class
s advisers in other grade levels. You
Y
as the
Project Te
eam, howev
ver, will con
ntinue to gu
uide the con
ncerned stak
keholders as
s they imple
ement the
solution. You may provide
p
training and other
o
interv
ventions to aid the prrocess owne
ers in the
implemen
ntation of the
e solution.
Do not fo
orget to crea
ate a venue for the concerned stak
keholders (prrocess owne
ers) to consttantly give
you feedb
back and to work
w
with th
hem so the process
p
will continuously
c
improve.
Note::
For small schools, the

e Project Team
m may also be
e the process owner.
o
Output check
k
Your tea
mplish the follo
owing:
F Training plan and
d other interve
entions to roll out your solu
utions
F Plan
n to gather fee
edback from concerned
c
stakeholders
27

P
GUIIDE
Back
k to
A SES
ASS
SS
At the end of ACT for both SIP and

a
AIP, the
e cycle goes back to AS
SSESS where
e data collec
cted in the
checking of progress
s will be used as inputt in succeed
ding plannin
ng. The sch
hools monittoring and
evaluation
n system ta
akes note of the perfformance in
ndicators se
et for each PIA to en
nsure that
implemen
ntation is pro
operly review
wed for contiinuous impro
ovement.
Step 11.
1 Check Prog
gress off AIP
Depending
g on the tim
melines set by the Project Team in
n their proje
ect designs, the SPT will monitor
progress at
a the middle and end of the implem
mentation pe
eriod. For lon
nger projects, the SPT will
w have to
monitor more
m
than tw
wice. Indicate the schedu
uled dates on
o the Proje
ect Monitorring Form. Aside
A
from
this, the SPT should guide and help the Pro
oject Teams
s in resolvin
ng problems especially during
d
the
early stag
ge of the project implementation.
To help in
nform the SP
PT of the sta
atus of theirr projects, th
he Project Te
eam will sub
bmit a progrress report
using the
e suggested
d template below. Bo
oth the SPT
T and the Project Te
eam will discuss the
Recomme
endations/Ac
ction Points based
b
on the
e results of the
t
monitorin
ng done by tthe SPT.
Project Monitoring Rep
port Form
Scheduled
d Dates of Monitoring
Mid-year: _________
___________
________
Ye
ear-end: ___
__________
__________
_______
(1)
(2)
(3)
(4)
(5)
(6)
(7)
Name of
Project
Date of Accomplishm
ments/ Issue
es/Problems/
/ Recommend
dations/ Sign
nature of
Project O
Objectives an
nd Monitoring
g Status to Date
Ch
hallenges
Action Po
oints
SPT
T and
Targets
Projject Team
Lead
der
------------------To be filled by Project Team--------T

---------
To be discussed
by SPT and
Project Team
The progrress reports shall be con

nsolidated to
o serve as in
nputs to the SRC, which
h shall be presented to
the stakeholders during midyearr and yearend. Update the previou
usly reported
d SRC using
g the data
from project and ann
nual progress reports an
nd other rele
evant data sources.
s
As
s indicated in the SRC
Summary
y of Inform
mation found in Annex 11, the period of reporting of som
me informatio
on is done
only once.
The Proje
ect Monitorring Reportt is submitte
ed to the SD
DO to help th
hem in moniitoring the progress
p
of
your proje
ects in school. Based on
n the recommendations//action pointts, the Proje
ect Team an
nd SPT can
now adjus
st, modify, and write the AIP for the
t
following
g year. In starting
s
the next AIP, the
t
Project
Team ass
signed may begin by co
ollecting, org
ganizing, and analyzing the require
ed school da
ata for the
PIAs to be
e tackled in the
t
next AIP
P.
The cycle for the nextt AIP begins with Step 2:
2 Identify/
/Review PIA
As.
After yearr 3, the SPT
T can now prepare
p
the SIP for the
e next cycle. During this time, your SDO will
conduct a visit to your school to do
d a summattive evaluatiion of your SIP.
S
Outpu
ut check
Your team
m should be ab
ble to accomp
plish the follow
wing:
F Projec
ct Monitoring Report Form
F Updatted SRC based
d on results and reports
28

P
GUIIDE
Com
mmun
nicatting to
t Stakeh
holde
ers
Stakehold
der participation is one of the impo
ortant featurres of SBM. Studies con
nfirm that involvement
and partic
cipation of multiple
m
stak
keholders con
ntribute to better
b
management of s
schools (Brun
ns, Filmer,
& Patrinos, 20119). Hence, it is importantt to advocate and com
mmunicate to
o them the situation,
context, and
a
performa
ance of our schools.
s
One of the tools to do this is the
e School Rep
port Card (S
SRC). The SRC
S
is not fo
or planning we have
the Scho
ool-Commu
unity Data Template [Annex 1A]
1
to help
p you plan; it is also not for
accountab
bility (it is no
ot used for the
t
Performa
ance-Based Bonus) we
e have the R
RPMS for this
s. The SRC
is for com
mmunication and advocac
cy.
The objec
ctive of the SRC
S
is to inc
crease comm
munity partic
cipation and involvemen
nt in school operations
and activities by prov
viding your stakeholders a snapshot of the status of the school and advo
ocating for
areas thatt need theirr involvemen
nt. It is reco
ommended that
t
the reporting of the
e SRC to sta
akeholders
should be done at least twice in a school yearr: during mid
dyear and ye
earend.
What are
e the data included in the SRC?
The SRC has three parts:
p
1) sch
hool profile; 2) performa
ance indicattors measuriing aspects of access,
quality, and governan
nce; and 3) status of sc
chool projectts. A mix off quantitativ
ve and qualittative data
is reported to provide
e the stakeh
holders a sna
apshot of the school situ
uation, conte
ext, and perrformance.
To help yo
ou in making
g your SRC, you should note that majority
m
of th
he SRC data are already
y contained
in the Sch
hool-Comm
munity Data
a Template
e [Annex 1A
A]. We have
e included co
odes (ex. [S
SRC.1.]) in
the templlate so you will know which
w
data sets
s
you can
n use for th
he SRC. In tthe code, th
he number
correspon
nds to the ite
em found in the SRC Summary of Information
I
n in Annex 11.
mation can be gathered
d from the EBEIS,
E
forms, and proje
ect monitoring reports
Other datta and inform
from yourr Project Teams and other stakeho
olders like th
he LACs, Parents-Teache
ers Associattion (PTA),
Teachers Club, and Student
S
Gove
ernment.
The list off information
n covered by
y the SRC is
s shown belo
ow. For a complete
c
des
scription and
d template
for these information
n, please refer to Anne
exes 11, 12A, and 12
2B. Other in
nformation aside
a
from
those indiicated in the
ese guideline
es may be in
ncluded acco
ording to what your scho
ool thinks is necessary
to share to
t your stake
eholders.
SCHOOL PROFILE
1. En
nrollment
2. He
ealth and nu
utritional status
3. Le
earners mate
erials
4. Te
eachers proffessional dev
velopment
5. Fu
unding sourc
ces
6. Sc
chool awards
s and recogn
nitions
PERFORM
MANCE IND
DICATORS
ACCESS
7. Nu
umber and rate
r
of dropo
outs by caus
se
QUALITY
8. Pe
ercentage off learners wh
ho completed
d the School Year (Prom
motion Rate)
9. Na
ational Achie
evement Tes
st (NAT) by
y Mean Perc
centage Scorre (MPS)
10. Literacy level
GOVERNA
ANCE
11. Sc
chool-Based Managemen
nt Assessme
ent Level
9
Bruns, B.,, Filmer, D., & Patrinos, H.A

A. (2011). Ma
aking Schools Work: New Ev
vidence on Ac
ccountability Reforms.
R
World Bank
k Publications.
29
SCHOOL IMPROVEMENT PLANNING GUIDE
12. Child-Friendly School Survey result

13. Stakeholders participation
14. Learner-Teacher ratio
15. Learner-Classroom ratio
16. Learner-Toilet ratio
17. Learner-Seat ratio
STATUS OF SCHOOL PROJECTS
18. Status of Annual Improvement Plan (AIP)/Continuous Improvement (CI) projects
19. Other stakeholders accomplishments
To check how child-friendly your school is, we have included a copy of the Child-Friendly School
Survey in Annex 2A. This is included in the SRC under Performance Indicators: Governance and
should be accomplished during the preparatory phase of the SIP process.
What are the steps in preparing the SRC?
The development of the SRC has three steps:
Using the SRC Summary of Information as reference, the SPT extracts

the data from the School Community Planning Template, ChildFriendly School Survey, EBEIS, and reports from the Project Teams
and other stakeholders.
The SPT analyzes the data and writes the interpretation below the graph
or chart using the language most easily understood by stakeholders. The
mother-tongue may be used.
Lay out the graphs, charts, and interpretation using the suggested SRC
Template. You have the option to create an SRC with a basic layout
(Annex 12A) or a more advanced one (Annex 12B) depending on your
resources and skills. Once the SRC is finalized, the School Head, PTA
President, Student Body President, and Teacher Representative will sign
the SRC to certify its accuracy.
It is important that the SRC be disseminated to stakeholders. The dissemination of SRC could be
done through the following:
Presentation to stakeholders during School Meetings and Assemblies (October and March).
Posting of SRC in school or Division websites, bulletin boards, and in other public areas.
Allocating space in the School Journal or Newsletter for SRC Updates.
Reproduction of enough copies for distribution to the general public.
Note:
If you want to include other information which you think are necessary, please make sure that it falls on the
appropriate SRC section:
Profiles information that describes your school (e.g. enrollment just describes how many
learners you have)
Performance Indicators reports your school performance in terms of access, quality, and
governance (e.g. promotion rate tells you the percentage of learners who successfully completed
the school year, which is a good indicator of school quality)
Status of School Projects captures the progress of implementation of various school projects
(e.g. AIP project on raising the literacy rate of the learners)
Output check
Your team should be able to accomplish the following:

F SRC
30
ANNEX1ASchoolCommunityDataTemplate
I.SCHOOLPROFILE/DATA
Instruction:Pleaseinputrequireddata/informationinunshadedcells.Fillinonlythegradelevelsthatareapplicabletoyourschool.Thistemplate
aimstoorganizeexistingschoolandcommunitydatafromdifferentsources.Ifyoufinditusefultoliftdatafromothertemplatesandtransferithere,
youmaydoso.Otherwise,youcanjustattachtheotherdatatemplatestothisform.
IDENTIFYINGINFORMATION
SchoolID:____________________________________
Address:_____________________________________
District:_____________________________________
Division:____________________________________
NameofSchool:______________________________________
Barangay:___________________________________________
Municipality:________________________________________
Region:____________________________________________
A.GEOGRAPHY
A.1LocationoftheSchool.Checktheappropriatedescription.
Along the highway
Near a river or waterway
Near the coastline
By the hillside
On top of a mountain
A.2RelativeDistanceoftheSchool
Distanceinkm
a.Fromthepoblacion
b.Fromthenearestpublicelementaryschool
c.Fromthenearestprivateelementaryschool
d.Fromthenearestpublicsecondaryschool
e.Fromthenearestprivatesecondaryschool
f.FromtheDistrictOffice
g.FromtheDivisionOffice
A.3Incidenceofcrimesandotherhumaninducedhazards
A.3.1Checkiftherehavebeenincidencesofthefollowinginthelast3years.
A 3 1 Check if there have been incidences of the following in the last 3 years
Armed conflict as a result of organized crime (terrorism, siege, etc.)
Crime against school head/s (murder/homicide, physical injury, rape, sexual harassment, etc.)
Crime against school property (theft, robbery, arson)
Crime against student/s (murder/homicide, physical injury, rape, sexual harassment, etc.)
Crime against teacher/s (murder/homicide, physical injury, rape, sexual harassment, etc.)
Fire (Electrical wiring failure, etc.)
Health Threat (i.e. Dengue, Malaria, Measles, food poisoning, disease outbreak)
Oil Spill
Security threat as a result of civilian violence (bomb threats, kidnapping threats, hostage taking, shooting, etc.)
Structural collapse (as a result of engineering failures)
Others. Pls. Specify: ______________
A.3.2Whatarethe3mostfrequentcrimes/humaninducedhazards?
1stmostfrequent:_________________________________
2ndmostfrequent:_________________________________
3rdmostfrequent:_________________________________
A.4Incidenceofnaturalhazards
Drought
Tropical Cyclones (Storm, Typhoon, Tropical Depression, etc.)
Earthquake
Oil Spill
Fire (includes forest fires and fires due to natural disasters)
Tsunami
Flood
Volcanic eruption
Landslide
Others. Pls. specify: ______________
Storm surge
A.4.2Whatarethe3mostfrequentnaturalhazards?
ModeofTransportation
I.SCHOOLPROFILE/DATA
Instruction:Pleaseinputrequireddata/informationinunshadedcells.Fillinonlythegradelevelsthatareapplicabletoyourschool.Thistemplate
aimstoorganizeexistingschoolandcommunitydatafromdifferentsources.Ifyoufinditusefultoliftdatafromothertemplatesandtransferithere,
youmaydoso.Otherwise,youcanjustattachtheotherdatatemplatestothisform.
IDENTIFYINGINFORMATION
SchoolID:____________________________________
Address:_____________________________________
District:_____________________________________
Division:____________________________________
NameofSchool:______________________________________
Barangay:___________________________________________
Municipality:________________________________________
Region:____________________________________________
A.GEOGRAPHY
A.1LocationoftheSchool.Checktheappropriatedescription.
Along the highway
Near a river or waterway
Near the coastline
By the hillside
On top of a mountain
A.2RelativeDistanceoftheSchool
Distanceinkm
a.Fromthepoblacion
b.Fromthenearestpublicelementaryschool
c.Fromthenearestprivateelementaryschool
d.Fromthenearestpublicsecondaryschool
e.Fromthenearestprivatesecondaryschool
f.FromtheDistrictOffice
g.FromtheDivisionOffice
A.3Incidenceofcrimesandotherhumaninducedhazards
Armed conflict as a result of organized crime (terrorism, siege, etc.)
Crime against school head/s (murder/homicide, physical injury, rape, sexual harassment, etc.)
Crime against school property (theft, robbery, arson)
Crime against student/s (murder/homicide, physical injury, rape, sexual harassment, etc.)
Crime against teacher/s (murder/homicide, physical injury, rape, sexual harassment, etc.)
Fire (Electrical wiring failure, etc.)
Health Threat (i.e. Dengue, Malaria, Measles, food poisoning, disease outbreak)
Oil Spill
Security threat as a result of civilian violence (bomb threats, kidnapping threats, hostage taking, shooting, etc.)
Structural collapse (as a result of engineering failures)
Others. Pls. Specify: ______________
A.3.2Whatarethe3mostfrequentcrimes/humaninducedhazards?
1stmostfrequent:_________________________________
2ndmostfrequent:_________________________________
3rdmostfrequent:_________________________________
A.4Incidenceofnaturalhazards
Drought
Tropical Cyclones (Storm, Typhoon, Tropical Depression, etc.)
Earthquake
Oil Spill
Fire (includes forest fires and fires due to natural disasters)
Tsunami
Flood
Volcanic eruption
Landslide
Others. Pls. specify: ______________
Storm surge
ModeofTransportation
A.4.2Whatarethe3mostfrequentnaturalhazards?
1stmostfrequent:_________________________________
2ndmostfrequent:_________________________________
3rdmostfrequent:_________________________________
A.5Resultofdisasterincidents
School used as an evacuation center in the last 3 years
B.LEARNINGENVIRONMENT
B.1Classroomsandseats
B.1.1Classroomquantity[SRC.15.]
Level
TotalEnrollment,
CurrentSY
InGoodCondition
No.ofClassrooms
ForRepair/
Total
Rehabilitation
Learner:classroomratio1
Kindergarten
Grade1
Grade2
Grade3
Grade4
Grade5
Grade6
Grade7
Grade8
Grade9
Grade10
Grade11
Grade12
TOTAL
1
Learner:classroomratio=Totalenrollmentdividedbythetotalnumberofclassrooms
B.1.2Classroomseatquantity[SRC.17.]Indicatethetotalnumberofseatsinallclassrooms.
Number
Learner:seatratio
Learner:seatratio=Totalenrollmentdividedbythetotalnumberofseats
B.2Water,SanitationandHygiene(WASH)facilities
B.2.1Watersupply/source.Checkasappropriate.
Local piped water
Rainwater catchments
Water well/deep well
Natural source
Without available water supply
Isthemainsourceofwaterfunctionalatpresent?
YES
NO
Pls.citereasonswhy:______________________________________________
B.2.2Handwashing.Istherespaceforhandwashing?
IfYES:
with soap
without soap
YES
NO
B.2.3Functionaltoilets[SRC.16.]
Male
Female
Ratio3
Ratio3
Number
Number
3
B.2.4Toiletbowls
Male
Ratio4
Number
Learner:toiletratio=Totalenrollmentdividedbynumberoftoilets
Learner:toiletbowlratio=Totalenrollmentdividedbynumberoftoiletbowls
Female
Ratio4
Number
B.3Textbooks.Indicatenumberoftextbookspergradelevelandsubject[SRC.3.]
Level
Subject:___________
Number
Ratio
Subject:___________
Number
Ratio
Subject:___________
Number
Ratio
Subject:___________
Number
Subject:___________
Ratio
Kindergarten
Grade1
Grade2
Grade3
Grade4
Grade5
Grade6
Grade7
Grade8
Grade9
Grade10
Grade11
Grade12
TOTAL
B.4Library:
No.ofbooks:_________
No.oftables:_________
No.ofchairs:_________
Giveadditionalinformationandqualitativedescriptionsofthelibrary(onthelighting,space,otherfixturespresent,etc.)
B.5Otherlearningfacilities/materials(Example:computers,scienceequipment.Insertnewrowsifnecessary.)
Facility/Material
Number
Qualitativedescription/condition
B.6Availabilityofelectricalsupply.Whatistheschool'ssourceofelectricity?
Grid supply
Off-grid supply
Solar power
Generator
Others. Pls. specify: ___________
No source of electricity
B.7Internetconnectivity
B.7.1ArethereInternetserviceprovidersinthearea?
YES
NO
IfYES,checktheappropriateInternetserviceprovider/sservicingthearea:
BAYANTEL
GLOBE
SMART
WIT Global (Satellite)
DIGITEL
PLDT
SUN
Others. Pls. specify: _____________
B.7.2DoestheschoolsubscribetoanyoftheInternetserviceprovider/slistedabove?
YES
NO
B.7.3ArethereInternetcaf/shops/WiFienabledstationsinthearea?
YES
Pls.specify:__________________________________________
NO
Number
Ratio
C.TEACHERS
C.1Numberofteachers[SRC.14.]
C.1.1Numberofnationallyfundedteachers(currentSY)
Male
Female
TOTAL
Learner:teacherratio5
Learner:teacherratio=Totalenrollmentdividedbynumberofnationallyfundedteachers
C.1.2Numberoflocallyfundedteachersandsubsidized/volunteerteachers(currentSY):
No.ofLocallyfundedTeachers:_________
No.ofSubsidized/VolunteerTeachers:_________
C.2Qualityofteachers
C.2.1Numberofmasterteachers
Position
Number
CarriesFullTimeClass
TeachingLoad
(YES/NO)
Assigned
Grade
Levels
AssignedPartTimeto
ClassTeaching
(YES/NO)
AssignedFullTimeto
AncillaryServices
(YES/NO)
PreviousSY:
__________
CurrentSY:
__________
MasterTeacherIV
MasterTeacherIII
MasterTeacherII
MasterTeacherI
C.2.2NumberofteachersmeetingthedesiredcompetenciesbasedonNCBTS
SYBeforePreviousSY:
__________
TotalNo.ofTeachers
No.ofTeachersmeetingthestandards
%meetingthestandards
C.2.3Projects/interventionsimplementedtoimprovebasiccompetenciesofteachers
C 2 3 Projects/interventions implemented to improve basic competencies of teachers
YES
NO
a.Doestheschoolhavemechanismsforsustained
schoolbasedtraining?
IfYES,pleasedescribe
b.DoestheschoolusetheresultoftheNCBTS
Teacher'sStrengthandNeedsAssessmentasbasis
forplanning?
c.Arethereotherinterventionsimplementedto
improvecompetenciesofteachers?
C.2.4IftheresponsetoC.2.3.bisYES,listdownthetop3trainingneedsmentionedandindicatethenumberofteachers
trainedonthese[SRC.4.]
SYBeforePreviousSY:
PreviousSY:
CurrentSY:
__________
__________
__________
TrainingNeeds
Top1:_______________________________
Top2:_______________________________
Top3:_______________________________
No.of
Teachers
trained
%of
teachers
trained
No.of
Teachers
trained
%of
teachers
trained
No.of
Teachers
trained
%of
teachers
trained
C.2.5Ifteachersweren'ttrainedbasedonidentifiedneeds(asseeninC.2.4),citereasonsforthelackoftraining.
D.CHILDRENHEALTHANDSAFETY
D.1Nutritionalstatus[SRC.2.]
D.1.1NumberofmalnourishedchildrenforthecurrentSY
Wasted
SeverelyWasted
Level
Total
Male
Female
Total
Male
Female
Kindergarten
Grade1
Grade2
Grade3
Grade4
Grade5
Grade6
Grade7
Grade8
Grade9
Grade10
Grade11
Grade12
Total
PercentofTotal
D.1.2Projects/interventionsimplementedinthepreviousSYaddressingmalnourishedchildren(insertnewrowsifnecessary)
NumberofChildrenCovered
Project/intervention
D.2Healthstatus[SRC.2.]
D.2.1NumberofchildrenwhohaveotherhealthproblemsforthecurrentSY.Indicatecommonailmentsandcorrespondingnumber
ofchildrenpertypeofailmentbasedonresultsofphysicalanddentalexaminations.Insertnewcolumnsifnecessary.
TypesofAilments(CurrentSY)
Level
Ailment:
Ailment:
Ailment:
Ailment:
Ailment:
Ailment:
Ailment:
Ailment:
Ailment:
________
Kindergarten
Grade1
Grade2
Grade3
Grade4
Grade5
Grade6
Grade7
Grade8
Grade9
Grade10
Grade11
Grade12
TOTAL
________
________
________
________
________
________
________
________
D.2.2Projects/interventionsimplementedinthepreviousSYaddressingneedsofchildrenwithotherhealthproblems(insertnew
rowsifnecessary)
Project/intervention
D.3Childrenreportedasvictimsofabuseandviolence
D.3.1Numberofchildrenwhowererecordedvictimsofabuseandviolence(physical,verbal,andsexual).Shouldbesupportedby
datafromtheGuidanceOffice/teachers.
PreviousSY___
CurrentSY___
Level
Total
Male
Female
Total
Male
Female
Kindergarten
Grade1
Grade2
Grade3
Grade4
Grade5
Grade6
Grade7
Grade8
Grade9
Grade10
Grade11
Grade12
TOTAL
PercentofTotal
D.3.2Projects/interventionsimplementedforchildrenthatwerevictimsorsuspectedvictimsofabuse
YES
NO
IfYES,pleasedescribethemechanisms
NumberofChildren
Covered
a.Doestheschoolhave
mechanismstopromote
safeandprotective
practicesbasedonDepED's
PolicyonChildProtection
inSchool?
b.Otherinterventions
implementedforchildren
thatwerevictimsor
suspectedvictimsofabuse
(insertnewrowsif
necessary)
E.STATUSOFPRIORITYIMPROVEMENTPROJECTSORCIPROJECTS[SRC.18.&SRC.19.]
Theseprojectsincludethoseimplementedbytheschoolandotherstakeholders.Insertnewrowsifnecessary.
Duration
Implementer
Program/ProjectTitle
Start
End
Target
Status/Accomplishments
Indicateprogressoftheprogram/project,andits
effect/impactonchildren'saccesstoqualityeducation.
F.STAKEHOLDERSUPPORTTOEDUCATION[SRC.13.]
Indicatetheamountofcontributionsmadebyparents/guardiansandotherstakeholdersforcocurricularactivities,extracurricular
activities,andothermajoractivities(suchasmeetingsandassemblies),aswellasstakeholderattendanceduringtheseactivities.
Attendance
Contributions
Activity
Attendance
No.of
Volunteer
No.invited
Cash
InKind
rate
attendees
hours
CoCurricularActivities
ExtracurricularActivities
OtherMajorActivities
G.FUNDSOURCES[SRC.5.]
FundSource
GeneralAppropriationsAct(SchoolMOOE)
GeneralAppropriationsAct(SubsidyforSpecialPrograms)
G
lA
i ti
A t (S b id f S i l P
)
LocalGovernmentUnitfunds
Canteenfunds
Donations
Amount
II.SITUATIONOFCHILDREN/LEARNERS:ACCESSINANDOUTOFSCHOOL
Instruction:Pleaseinputrequireddata/informationinunshadedcells.Fillinonlytheagegroups/gradelevelsthatareapplicabletoyour
school.
1.CHILDRENNOTINSCHOOL
1.1Populationofchildreninthebarangaywhereschoolislocated(currentSY)
TotalPopulation
No.ofchildrenNOTinSchool
Age
Boys
Girls
Total
Boys
Girls
Total
4
5
6
7
8
9
10
11
12
13
14
15
16
17
%ofchildrenNOTinSchool
Boys
Girls
Total
GRANDTOTAL
1.2ReasonsfornotattendingschoolinthecurrentSY6
Age
No.ofschool
agedchildren
notinschool
No.ofchildrenNOTinschoolaccordingtoreasons
Financial
Matters
Healthand
Nutrition
ChildLabor
Distanceof
Affectedby Affectedby
Schoolfrom
Disaster
Conflict
Home
Disability
Other
Reasons
4
5
6
7
8
9
10
11
12
13
14
15
16
17
TOTAL
PercentofTotal
6
SchoolProjectTeamsareencouragedtoconductinterviewsorfocusgroupdiscussionswithparents/guardians/communitymemberstoprobe
deeperonreasonscited
1.3NumberofchildreninthebarangayNOTinschoolthelasttwoSYs,dependingondataavailability
Age
SYBeforePreviousSY______
Total
Male
Female
PreviousSY______
Total
Male
Female
No.ofOutofschoolChildren
AttendingOtherFormsofLearningin
PreviousSY
Total
Male
Female
4
5
6
7
8
9
10
11
12
13
14
15
16
17
TOTAL
1.4Projects/interventionsimplementedtoensurethatoutofschoolchildrenarereachedormainstreamedinschool
IfYES,pleasedescribethemechanism/
YES
NO
interventionusedbytheschoolcommunity
a.Doestheschoolcommunityhaveamechanismtoactively
seekoutchildrennotinschoolandgivethemaccessto
education(e.g.,familymapping,CommunityBased
ManagementSystem,etc)?
b.DidtheschooluseinterventionsinthepreviousSYsto
ensurethatoutofschoolchildrenhaveaccesstoeducation?
2.CHILDRENENROLLEDINSCHOOL[SRC.1.]
2.1Enrollmentforthelast3SYs
SYBeforePreviousSY:_____
Level
Total
Male
Female
Kindergarten
Grade1
Grade2
Grade3
Grade4
Grade5
Grade6
Grade7
Grade8
Grade9
Grade10
Grade11
Grade12
TOTAL
PercentofTotal
Total
PreviousSY:_____
Male
Female
Total
CurrentSY:_____
Male
Female
2.2Numberofchildrenwithdisabilitiesbytypeofdisability(insertnewcolumnsifnecessary)
No.of
TypeofDisability(CurrentSY)
Children
Level
Disability:
Disability:
Disability:
Disability:
Disability:
Disability:
with
Disabilities __________ __________ __________ __________ __________ __________
Kindergarten
Grade1
Grade2
Grade3
Grade4
Grade5
Grade6
Grade7
Grade8
Grade9
Grade10
Grade11
Grade12
TOTAL
Disability:
__________
PercentofTotal
2.3Otherdata
Level
Kindergarten
Grade1
Grade2
Grade3
Grade4
Grade5
Grade6
Grade7
Grade8
Grade9
Grade10
Grade11
Grade12
TOTAL
No.ofOveraged
Learners
No.ofIPLearners
No.ofMuslimLearners
No.of4PsLearner
recipients
Disability:
__________
III.SITUATIONOFCHILDREN/LEARNERS:ACCESSATTENDANCEANDRETENTION
Instruction:Pleaseinputrequireddata/informationinunshadedcells.Fillinonlythegradelevelsthatareapplicabletoyourschool.
3.ATTENDANCE
7
3.1Numberofchildrenregularlyattendingclasses(atleast90%attendance)forthelastthreeSYs
SYBeforePreviousSY___
PreviousSY___
Level
Total
Male
Female
Total
Male
Kindergarten
Grade1
Grade2
Female
Total
CurrentSY___
Male
Female
Grade3
Grade4
Grade5
Grade6
Grade7
Grade8
Grade9
Grade10
Grade11
Grade12
TOTAL
PercentofTotal
3.2Percentageofchildrenregularlyattendingclasses(atleast90%attendance)forthelastthreeSYs
Level
Total
Male
Female
Kindergarten
Grade1
Grade2
Grade3
Grade4
Grade5
Grade6
Grade7
Grade8
Grade9
Grade10
Grade11
Grade12
OVERALL
7
no.ofchildrenregularlyattendingclassesdividedbythetotalenrollmentx100
PreviousSY:_____
Total
Male
CurrentSY:_____
Female
Total
Male
Female
3.3InthepreviousSY,howmanychildrenwerefrequentlyabsent(below90%attendance)andhowmanyofthemwererecipientsoftheConditionalCashTransferProgram
(PantawidPamilya)ofDSWD?
Level
TotalEnrollment Numberofchildrenwhowerefrequentlyabsent
inPreviousSY
Total
Male
Female
NumberoffrequentlyabsentstudentsthatwererecipientsofPantawid
Pamilya
Total
Male
Female
Kindergarten
Grade1
Grade2
Grade3
Grade4
Grade5
Grade6
Grade7
Grade8
Grade9
Grade10
Grade11
Grade12
TOTAL
PercentofTotal
3.4WhatwerethereasonswhychildrenwerefrequentlyabsentinthepreviousSY?Pleaseindicatenumberofchildrenwhoarefrequentlyabsentaccordingtoreasons.
Level
TotalNo.of
Childrenwho
wereFrequently
Absentin
PreviousSY
8
Numberofchildrenwhoarefrequentlyabsentaccordingtoreasons (PreviousSY)
Financial
Matters
Healthand
Nutrition
ChildLabor
Distanceof
Schoolfrom
Home
Affectedby
Disaster
Affectedby
Conflict
OtherReasons
Kindergarten
Grade1
Grade2
Grade3
Grade4
Grade5
Grade6
Grade7
Grade8
Grade9
Grade10
Grade11
Grade12
TOTAL
8
SchoolProjectTeamsareencouragedtoconductinterviewsorfocusgroupdiscussionswithparents/guardians/communitymemberstoprobedeeperonreasonscited
3.5Projects/interventionsimplementedtoaddressneedsofchildrenwhoarefrequentlyabsent(insertnewrowsifnecessary)
4.DROPOUT[SRC.7.]
4.1NumberofdropoutsforthelastthreeSYs
Level
Total
Male
Female
Kindergarten
Grade1
Grade2
Grade3
Grade4
Grade5
Grade6
Grade7
Grade8
Grade9
Grade10
Grade11
Grade12
Total
PreviousSY:_____
Male
Female
Total
CurrentSY:_____
Male
Female
Total
PreviousSY:_____
Male
Female
Total
CurrentSY:_____
Male
Female
TOTAL
4.2DropoutratesforthelastthreeSYs
Level
Total
Male
Female
Kindergarten
Grade1
Grade2
Grade3
Grade4
Grade5
Grade6
Grade7
Grade8
Grade9
Grade10
Grade11
Grade12
OVERALL
4.3Numberofdropoutsbycause(insertnewcolumnsifnecessary)
Level
Kindergarten
Grade1
Grade2
Grade3
Grade4
Grade5
Grade6
Grade7
Grade8
Grade9
Grade10
Grade11
Grade12
TOTAL
PercentofTotal
TotalNo.of
Dropouts(Current
SY)
NumberofDropoutsbyCause(CurrentSY)
Cause:
__________
Cause:
__________
Cause:
__________
Cause:
__________
Cause:
__________
Cause:
__________
Cause:
__________
Cause:
__________
4.4Projects/interventionsimplementedforchildrenatriskofdroppingout
4.4.aDoestheschoolhavemechanismsto:
YES
NO
IfYES,pleasedescribethemechanismsusedbytheschool
trackattendanceandidentifychildrenatriskofdroppingoutand
failinganddesignremediestokeeptheminschool?
anticipateandminimizedisruptionsofclassesespeciallywithrespectto
emergencies(disasterandconflict)?
trackteachers'attendanceandwaysofensuringtheirregularpresence
basedonCSCpolicy?
4.4.bWhataretheinterventionsimplementedforchildrenatriskofdroppingout?Insertnewrowsifnecessary.
IV.SITUATIONOFCHILDREN/LEARNERS:QUALITY
Instruction:Pleaseinputrequireddata/informationinunshadedcells.Fillinonlythegradelevelsthatareapplicabletoyourschool.
5.PROMOTION/GRADUATIONRATES[SRC.8.]
5.1Numberofpromotedlearners/graduatesbygradelevel,forthelastthreeSYs
PreviousSY:_____
Level
Total
Male
Female
Total
Male
Female
Grade1
Total
CurrentSY:_____
Male
Female
Total
CurrentSY:_____
Male
Female
Grade2
Grade3
Grade4
Grade5
Grade6
Grade7
Grade8
Grade9
Grade10
Grade11
Grade12
TOTAL
5.2Promotion/graduationratesforthelastthreeSYs9
Level
Total
Male
Female
Grade1
Total
PreviousSY:_____
Male
Female
Grade2
Grade3
Grade4
Grade5
Grade6
Grade7
Grade8
Grade9
Grade10
Grade11
Grade12
OVERALL
9
Promotionrate:no.ofpromotedlearnersdividedbythetotalenrollmentx100;
Graduationrate:no.ofgraduatesdividedbythetotalenrollmentx100
6.MEANPERCENTAGESCORES(basedonNationalAchievementTestsforGrades3and6)[SRC.9.]
6.1MeanPercentageScoresofNATGrade3and6(orGrade8andGrade10fortheSecondaryLevel),persubjectforthelastthreeSYs
SYBeforePreviousSY:____
Level
English
Filipino
Math
Science
HEKASI
Grade3/8
Grade6/10
PreviousSY:____
Level
English
Filipino
Math
Science
HEKASI
Grade3/8
Grade6/10
CurrentSY:____
Level
English
Filipino
Math
Science
HEKASI
Grade3/8
Grade6/10
6.2Projects/interventionsimplementedtoimprovebasiccompetenciesoflearners(insertnewrowsifnecessary)
7.LITERACYLEVEL[SRC.10.]
7.1Numberoflearnerswhoareinthefrustration,instructional,andindependentlevelsforthecurrentSY(ENGLISH)10
FrustrationLevel
InstructionalLevel
Level
Total
Male
Female
Total
Male
Female
Total
PreTestResults
Grade1
Grade2
Grade3
Grade4
Grade5
Grade6
Grade7
Grade8
Grade9
Grade10
Grade11
Grade12
PostTestResults
Level
Grade1
Grade2
Grade3
Grade4
Grade5
Grade6
Grade7
Grade8
Grade9
Grade10
Grade11
Grade12
10
BasedonPhilIRIpretestresults
7.2Numberoflearnerswhoareinthefrustration,instructional,andindependentlevelsforthecurrentSY(FILIPINO)10
FrustrationLevel
InstructionalLevel
Level
Total
Male
Female
Total
Male
Female
Total
PreTestResults
Grade1
Grade2
Grade3
Grade4
Grade5
Grade6
Grade7
Grade8
Grade9
Grade10
Grade11
Grade12
PostTestResults
Level
Grade1
Grade2
Grade3
Grade4
Grade5
Grade6
Grade7
Grade8
Grade9
Grade10
Grade11
Grade12
7.3Projects/interventionsimplementedtoimprovereadingskillsofchildren(insertnewrowsifnecessary)
IndependentLevel
Male
Female
IndependentLevel
Male
Female
8.AWARDS/RECOGNITIONS(TOP3)[SRC.6.]
Listdowntheawards/recognitionsreceivedbytheschool,theschoolhead,teachers,andstudents.Insertnewrowsifnecessary.
AwardgivingBody(Pleaseidentify)
Categoryof
Title
Year
District
Division
Regional
National
Awardees
Student
Teacher
SchoolHead
School
International
ANNEX1BChildMappingTool
Beforeyougoaroundyourcommunitytoconductyourearlyregistrationactivities,coordinatewiththeDistrictorDivisionofficeandyourbarangay.Ifthereareotherschoolsinyourbarangay,coordinatewiththemaswell.
Distributethischildmappingtooltoyourteamofteachersandvolunteers.Theyshouldfillthisupastheymovefromhousetohouseinthebarangay.Thiswillhelpyougetimportantbasicinformationonthestatusof417yearoldchildreninyourcommunitywhichyoucanuseinschoolplanning.Youonly
needtocoveryourbarangayunlessmajorityofyourstudentscomefromnearbycommunities,inwhichcase,youneedtoconductchildmappinginthosebarangaysaswell.Iftherearenoschoolsinabarangay,theDistrictorDivisionofficewillinitiatethechildmappinginthatarea(followingDO.No.1s.
2015).
Childmappingshouldbedoneatleastevery3years(preferablyatthestartoftheSIPcycle),assumingthattherearenomajorchangesinthepopulationofyourcommunity.Aftereventscausingmajorpopulationchanges(e.g.disasters),childmappingshouldbeconductedtoaccountforthechildreninyour
community.
Barangay:______________________________ Division:______________________________
Municipality:_____________________________ Region:______________________________
TOOLFORMAPPINGOF417YR.OLDCHILDREN
NAME
Last
First
DEMOGRAPHICINFORMATION
Middle
Gender
Age
WithBirth
Dateofbirth Certificate?
(YES/NO)
RESIDENCE
Presentaddress
DISABILITY
ECCD(FOR4YOCHILDREN)
IfYES,
Numberof
Provided
Isresidence
Hasa
specify withECCD
yearsin
IfYES,specifyECCDfacility
permanent?1 disability?
typeof Services?
present
(YES/NO)
(YES/NO)
2
address
disability (YES/NO)
EDUCATIONALSTATUS
Currently
Educational
studying?
attainment3
(YES/NO)
IfYES,specifynameof
school
IfNO,statereasonfornot
studying
FUTUREENROLLMENT
IfstudyingthroughADM,
specifytypeofADM
Planningto
studynext
IfYES,specifythenameof
school
prospectiveschool
year?
(YES/NO)
ASK:"Isthechildapermanentresident?"(YES/NO)IfYES,followup"dotheresidentsplanonmovingout?"
TYPESOFDISABILITIES:(seeDepEDOrderNo.2,s2014fordetaileddescriptions)
1VisualImpairment
6Seriousemotionaldisturbance
2HearingImpairment
7Autism
3IntellectualDisability
8Orthopedicimpairment
4LearningDisability
9Specialhealthproblems
5Speech/languageimpairment
10Multipledisabilities
3
EDUCATIONALATTAINMENT:
CKCompletedKindergarten
C1CompletedGrade1
C2CompletedGrade2
C3CompletedGrade3
C4CompletedGrade4
C5CompletedGrade5
C6CompletedGrade6
C7CompletedGrade7
C8CompletedGrade8
C9CompletedGrade9
C10CompletedGrade10
C11CompletedGrade11
C12CompletedGrade12
SKSomeKindergarten
S1SomeGrade1
S2SomeGrade2
S3SomeGrade3
S4SomeGrade4
S5SomeGrade5
S6SomeGrade6
INTERVIEWERNAMEANDSIGNATURE
S7SomeGrade7
S8SomeGrade8
S9SomeGrade9
S10SomeGrade10
S11SomeGrade11
S12SomeGrade12
DATEOFINTERVIEWS
planningtostudynext
schoolyear
NAME
Last
First
DEMOGRAPHICINFORMATION
Middle
Gender
Age
WithBirth
Dateofbirth Certificate?
(YES/NO)
RESIDENCE
Presentaddress
ASK:"Isthechildapermanentresident?"(YES/NO)IfYES,followup"dotheresidentsplanonmovingout?"
TYPESOFDISABILITIES:(seeDepEDOrderNo.2,s2014fordetaileddescriptions)
1VisualImpairment
6Seriousemotionaldisturbance
2HearingImpairment
7Autism
3IntellectualDisability
8Orthopedicimpairment
4LearningDisability
9Specialhealthproblems
5Speech/languageimpairment
10Multipledisabilities
3
EDUCATIONALATTAINMENT:
CKCompletedKindergarten
C1CompletedGrade1
C2CompletedGrade2
C3CompletedGrade3
C4CompletedGrade4
C5CompletedGrade5
C6CompletedGrade6
C7CompletedGrade7
C8CompletedGrade8
C9CompletedGrade9
C10CompletedGrade10
C11CompletedGrade11
C12CompletedGrade12
SKSomeKindergarten
S1SomeGrade1
S2SomeGrade2
S3SomeGrade3
S4SomeGrade4
S5SomeGrade5
S6SomeGrade6
S7SomeGrade7
S8SomeGrade8
S9SomeGrade9
S10SomeGrade10
S11SomeGrade11
S12SomeGrade12
DISABILITY
ECCD(FOR4YOCHILDREN)
IfYES,
Numberof
Provided
Isresidence
Hasa
specify withECCD
yearsin
IfYES,specifyECCDfacility
permanent?1 disability?
typeof Services?
present
(YES/NO)
(YES/NO)
address
disability 2 (YES/NO)
EDUCATIONALSTATUS
Currently
Educational
studying?
attainment3
(YES/NO)
IfYES,specifynameof
school
studying
FUTUREENROLLMENT
IfstudyingthroughADM,
specifytypeofADM
Planningto
studynext
IfYES,specifythenameof
school
prospectiveschool
year?
(YES/NO)
planningtostudynext
schoolyear
ANNEX2AChildFriendlySchoolSurvey
CONTENTS
I. INTRODUCTION
How did you like school?
What is a school?
What makes up a school?
Who provides the learning environment?
When can a school be called a Child-friendly School?
What exactly is a Child-friendly School and how can our school become one?
What should a Child-friendly School aim to achieve?
II. SELF-ASSESSMENT TOOL
How should our school go about achieving the goals of the Child-friendly school?
Accomplishing specific targets
How our school scored
So, is our school Child-friendly?
How did you like school?
Many of us look at school as a place for serious learning but rarely as a place for one to enjoy
learning activities and have a say in what one needs and wants to learn.
When you were in school, were you ever consulted as to what you wanted to learn and how you
wanted to learn them? If you were lucky enough to have been asked, were you able to freely
suggest ways and activities by which you could learn more effectively?
Rights and enjoyment are perhaps words often left out of any student handbook or school
circular. Now that you are a teacher, principal or parent, are you the type who believes that being
soft on children will only make them learn or study less? Or that giving them choices and
allowing them to express themselves freely will only diminish discipline discipline to make them
sit up and listen to their lessons?
Each of us probably has his or her own idea or approach to education and how we can make
children learn. Regardless of the differences in our opinions, many of us would probably agree
that SCHOOL IS FOR CHILDREN. Perhaps, we could further firm up this agreement by coming up
with some common definitions...
What is a school?
Let us consult our dictionaries. Do you have one in your school? All dictionaries would probably
contain any or some of the following definitions: 1) an institution devoted primarily to imparting
knowledge or developing certain skills; 2) the building or buildings in which instruction is given; 3)
any sphere or means of instruction.
What makes up a school?

Since it is safe to agree that school is for those needing or seeking knowledge or instruction, it
should be primarily composed of learners or pupils.
Where there are pupils, there should also be teachers who care for children, provide for their
learning needs, and nurture their interests.
Then, there is the physical school the school building and its facilities classrooms,
gymnasium or activity area, grounds for young children to romp and play, toilet facilities, drinking
fountains, and the like.
Did we miss anything? Well, yes theres still one more and probably the most important one of all.
Its all people and things that weve mentioned combined...and more. It is called the learning
environment. The learning environment is more than just the sum total of all these people
(pupils and teachers) and things around them parents, brothers, sisters, other relatives, and
other people and things in the community where the school is located.
When all these INTERACT, and interact FAVORABLY with each other, a lot of wonderful things can
happen to the childs learning. Remember that learning does not only occur within the four walls
of a classroom. Learning continues when the pupil returns from school to his or her family,
mingles with the neighbors and playmates, runs an errand to the sari-sari store, attends with his
or her family a religious service at their place of worship, and does tens of other things. A healthy
learning environment not only enhances the childs academic achievement but also ensures his or
her physical, psychological, social, and emotional growth.
Who provides the learning environment?
School principals, teachers, parents and families, community institutions such as your local
barangay council, other community members and the children themselves support each other in
creating and enhancing the learning environment.
When can a school be called a Child-friendly School?
A Child-friendly School is more than just a place for formal learning. Foremost, it is an institution
that recognizes and respects the range of rights of children, and not just their right to be
educated. These rights also include their rights to be healthy, to be given opportunities for play
and leisure, to be protected from harm and abuse, to express their views freely, and to participate
in decision-making according to their evolving capacities.
While upholding childrens rights, a Child-friendly School also instills in children the resposibilities
that go with their rights. Among these are to respect the rights of others, respect diversity,
practice equality, and resolve differences without resorting to violence.
Just as important, a Child-friendly School takes the lead in shaping a learning environment that
enables children to learn as much as their intellectual faculties could take. It is a kind of
environment that allows them to grow healthy, equips them with knowledge and skills that they
can use throughout life, and enables them to become responsible and productive members of their
community and society.
What exactly is a Child-friendly School and how can our school become one?
A Child-friendly School has the following five traits:
1. A Child-friendly School is inclusive, gender-sensitive, and non-discriminating.
It is said to be inclusive, gender-sensitive, and non-discriminating when it...
does not turn away any child from enrolling and attending classes for whatever reason
gives boys and girls equal learning opportunities
treats all children equally, regardless of gender, social status, cultural origin or religious
belief.
2. A Child-friendly School is effective with children.
It is said to be effective with children when it...
is child-centered
has the best interest of the child in mind in all its learning activities
has a curriculum that addresses the childs learning needs as well as those of the
community and society
employs teaching methods that are suited to the childs age, abilities, and ways of learning
encourages children to think and decide for themselves, ask questions, and express their
opinions
promotes quality learning
makes sure that children master the basic skills of writing, reading, speaking (and
listening), mathematics, and the necessary skills that they can use through life
encourages children to learn by doing and by doing things with others
makes sure that teachers are qualified to teach and continue to become better teachers
makes sure that teachers and other staff are physically fit, adequately paid, and highly
motivated.
encourages children to participate in school and community activities
encourages children to work together to solve problems and achieve what they aim to do
encourages children to express their feelings through the arts music, drawing, drama, and
other forms
3. A Child-friendly School is healthy for children.
It is said to be healthy for children when it...
promotes childrens health
guarantees that school buildings, grounds, and facilities are safe, clean, healthy, and with
adequate water and sanitary facilities
has written policies and regular practices that promote good health
integrates health education and life skill development in its curriculum
hosts regular health services for children, such as immunization

4. A Child-friendly School is caring and protective of all children
It is said to be caring and protective of all children when it...
safeguards and provides security for children
helps defend and protect children from harm and abuse
encourages children to care for each other
does not tolerate physical punishment on children
has clear guidelines for conduct between students and does not allow bullying
5. A Child-friendly School involves childrens families and the community
It is said to involve families and the community when it...
works
closely with childrens families

consults parents and invites their opinions regarding school policies and activities
holds regular dialogues with parents regarding their childrens learning progress
collaborates with parents to encourage their children to practice at home what they are
learning in school
cares as much as parents that children get enough nutrition and are in good health
cares about the childrens safety not only within the school premises but also on their way
to and from school
engages the support and interaction of community institutions and other indviduals
enlists the support of community institutions and individuals for its projects and activities
for children
acts on behalf of and upholds the interests of children in community assemblies
WHAT SHOULD A CHILD-FRIENDLY SCHOOL AIM TO ACHIEVE?
A Child-friendy School should aspire for these seven (7) goals:
(1)
(2)
(3)
(4)
(5)
(6)
(7)
Encourage childrens participation in school and community

Enhance childrens health and well-being
Guarantee safe and protective spaces for children
Encourage enrolment and completion
Ensure childrens high academic achievement and success
Raise teachers morale and motivation
Mobilize community support for education
How should our school go about achieving these goals?

The following checklist contains action items that will guide you through what you need to have
or need to do towards accomplishing the seven goals of the Child-friendly School.
See how many of the action items listed under each goal you have accomplished or are doing on a
regular basis. Tick the box before each action item if you have accomplished this. Add up and
write your total in the box after each goal. By checking what your school already has and what it
is doing regularly, you will be able to track your progress towards becoming a Child-friendly
School.
You may already be well along the way to becoming a Child-friendly School! Remember though
that you have to be honest with your answers!
Heres one other advice... Please accomplish this checklist first before moving on to the next
section.
GOAL #1: Encourage childrens participation in school and community
What your school should have or should be doing:
Your school has a working student government.

Your school involves students in meetings and planning sessions that concern their
well-being.
Your school involves students in the organizing, planning, and execution of the
disaster preparedness and response plan.
Your school encourages its students to get involved in community work.
Your school has a mechanism or mechanisms such as a school publication,
students bulletin board, or opinion box for pupils to express their opinions about
school and community issues.
Total number of action items checked for this goal
GOAL # 2: Enhance childrens health and well-being

Your
Your
Your
Your
school
school
school
school
maintains and regularly updates a health record of each pupil.

holds annual weighing and health examination of your pupils.
holds annual dental examination of your pupils.
treats or refers pupils with health problems.
Your school treats pupils with decayed teeth.

Your school has a feeding program for malnourished children.
Your school serves or sells healthy and nutritious food in your premises.
Your school practices proper waste disposal.
Your school has a steady supply of clean and safe drinking water.
Your school has separate toilet facilities for boys and girls consisting of urinals and
lavatories that are regularly maintained and kept clean.
Your school has a functional clinic.
Total number of action items checked for this goal.
GOAL # 3: Guarantee safe and protective spaces for children

Your classrooms have proper ventilation and lighting and enough space for 45-50
pupils.
Your classroom desks and other furniture are sized to the age of the pupils. In the
case of shared desks, each pupil has enough space to do seatwork.
Your classrooms layout and furniture allow pupils to interact and do group work.
Your classrooms have a bulletin board or a corner that displays helpful learning
materials such as posters, illustrations, newspaper and magazine clippings, and
your pupils own works.
Your classrooms, facilities, and premises are regularly maintained and kept clean.
Your school has safe facilities in place to address hazard threats (e.g. fire exits, fire
extinguishers, appropriate electrial wirings).
Your school has identified and prepared alternative learning spaces in cases of
emergencies.
Your school has adequate emergency/first aid kits that are readily available.
Your school conducts regular evacuation drills for earthquake, fire, flooding, or
tsunami.
Your school has a library for reading and for study.
Your school has facilities and equipment for recreation and sports.
Your school has sufficient lawn space and vegetation.
Your school has duly assigned personnel in charge of securing its premises, its
properties, and those of its pupils and teachers.
Your school coordinates with the barangay and local authorities to ensure the safety
and protection of your pupils.
Your school has a policy against discrimination with regard to gender, cultural
origin, social status, religious belief, and others.
Your school has a program for children with special needs.
Your teachers use non-threatening styles of discipline.
GOAL # 4: Encourage enrollment and competition

Your school has a master list of all school-age children in the community, whether
enrolled or not.
Your school regularly coordinates with the local barangay council to identify schoolage children who are out of school, for the purpose of bringing them to school.
Your school conducts campaigns to encourage parents to enroll their children.

Your school has a system to regularly check on the attendance of its pupils and
address problems concerning non-attendance.
GOAL # 5: Ensure childrens high academic achievement and success

Your school has a clear vision/mission statement that is prominently displayed and
adequately explained to all school personnel.
The principal and teachers are familiar with child-centered and child-friendly
principles.
Your school provides each student a complete set of textbooks.
Teachers regularly prepare their lesson plans.
Your school encourages and promotes cooperative and hands-on learning
(learning by doing).
The principal has data on the schools past three years performance in the division,
regional or national tests for the purpose of improving its current year
performance.
Teachers regularly monitor and assess their pupils academic performance, with
the view of improving their performance.
The school provides students access to ADM, ALS, and/or other learning materials
for their use during emergencies.
GOAL # 6: Raise teachers morale and motivation

Teachers undergo continuing and advance professional training at least once a

year.
Teachers are regularly trained in new and effective teaching-learning strategies.
Teachers have their own lounge and/or work area.
Teachers are given annual medical check-up.
The principal provides strong direction and leadership guided by a written
supervisory plan.
The principal regularly monitors teachers performance and provides needed
support.
Teachers support their co-teachers by sharing teaching techniques and
experiences.
Your school provides annual medical examination to your teachers and other staff.
GOAL # 7: Mobilize community support for education
Your school has a Parent-Teacher Association (PTA) that has elected leaders,
meets regularly, and has a written plan of action.
Your school coordinates with barangay institutions to identify children who are
physically or sexually abused or are made to do hard physical labor, for the
purpose of identifying their special needs.
Your school coordinates with the barangay and local institutions to enroll illiterate
parents in literacy programs.
Your school takes the lead in conducting literacy programs for illiterate parents.
Your school enlists the support of community organizations to help raise funds and
resources for learning.
Your school invites parents to discuss with your teachers the learning experiences
and progress of their children.
Your school consults parents in the drafting of its policies, and in the planning and
implementation of school activities.
Your school has organized and capacitated the School Disaster Risk Reduction and
Management Committee (SDRRMC).
Your school has strong partnerships with external stakeholders in order to address
disaster risk reduction and the CCA-related needs of the school (i.e. data and
statistics, capacity building, resources, etc).
Rating your school for action items done

Goal # 1: Encourage childrens participation in school and community
The Goal has 5 action items. If you scored 3 points, give yourself a blue heart; if you
scored 4 points, give yourself a purple heart; if you scored 5 points, give yourself a red
heart. If you scored lower than 3 points, dont color the heart. But take heart (pardon the
expression), there are still six goals to assess and you might just do better with the next
ones.
(Note: If you do not have crayons or color pens or pencils, you can just mark the inside of
the heart with a B for Blue, P for Purple, or R for Red)
Color this heart!
Goal # 2: Enhance childrens health and well-being
This Goal has 11 action items. If you scored 7 points, give yourself a blue heart; if you
scored 8-9 points, give yourself a purple heart; if you scored 10-11 points, give yourself a
red heart. If you scored lower than 7 points, dont color the heart, if your score is lower
than desired, try again with the other goals. You have five more to go!
Color this heart!
Goal # 3: Guarantee safe, protective spaces for children

This Goal has 17 action items. If you scored 10-11 points, give yourself a blue heart; if you
scored 12-14 points, give yourself a purple heart; if you scored 15-17 points, give yourself
a red heart. If you scored lower than 10 points, dont color the heart. Did you do better
this time?
Color this heart!
Goal # 4: Encourage enrollment and completion

heart. If you scored lower than 2 points, dont color the heart. Were midway through the
test. Lets see how you score with the rest!
Color this heart!
Goal # 5: Ensure childrens high academic achievement and success

heart. If you scored lower than 6 points, dont color the heart. Hope youre racking up
those points!
Color this heart!
Goal # 6: Raise teachers morale and motivation
This Goal has 8 action items. If you scored 4-5 points, give yourself a blue heart; if you
scored 6-7 points, give yourself a purple heart; if you scored 8 points, give yourself a red
heart. If you scored lower than 4 points, dont color the heart. Do you think youll be a
Child-friendly School by the end of this test?
Color this heart!
Goal # 7: Mobilize community support for education

heart. If you scored lower than 7 points, dont color the heart. Thats it! Hope you did well!
Color this heart!
Accomplishing Specific Targets

The preceding sections outlined the actions that we need to take towards establishing a
Child-friendly School. However, this is just the first step. We must also ensure that our
actions are effective enough to help us realize desired outcomes for children in the context
of the Child-friendly School System.
We may also call these desired outcomes targets. The following are the targets set for
itself by the Department of Education (DepEd). The ideal, of course, is to aim for universal
coverage or 100% attainment of these targets.
All school-age children in your community are served by the school (ages 5-11 in
ES, 12-15 in JHS, 16-17 in SHS).
All children in your school who enrolled in Kinder six years ago finish Grade 6/
enrolled in Grade 7 three years ago finish Grade 10/ enrolled in Grade 11 finish
Grade 12.
All your Grade 6 pupils/Grade 10/Grade 12 students pass the division, regional, or
national tests or assessments.
In addition are targets relating to the promotion of proper health and nutrition among
schoolchildren and school personnel. This follows the principle that a healthy and wellnourished child is more ready for learning than a sickly one.
The additional targets are as follows:
All schoolchildren are well nourished.

All schoolchildren are healthy.
All schoolchildren have good dental health.
How much of these targets has your school accomplished?
The following are the standards by which you are asked to rate your school:
Enrollment and academic achievement targets for school year (SY) _______:
1.
All school-age children in your community are served by the school (ages 5-11 in ES,
12-15 in JHS, 16-17 in SHS).
(Please check)
Less than 95%

95-96%
97-98%
99-100%
Poor
Fair
Good
Outstanding
0
1
2
3
point
point
points
points
Your Score: __________point/s

2.
All children in your school who enrolled in Kinder six years ago finish Grade 6/ enrolled
in Grade 7 three years ago finish Grade 10/ enrolled in Grade 11 finish Grade 12.
(Please check)
Less than 77%

77-79%
80-90%
91-100%
Poor
Fair
Good
Outstanding
0
1
2
3
point
point
points
points

3.
All your Grade 6 pupils/Grade 10/Grade 12 students pass the division, regional, or
national tests or assessments.
(Please check)
Less than 50%

50-74%
75-90%
91-100%
Poor
Fair
Good
Outstanding
0
1
2
3
point
point
points
points
0
1
2
3
point
point
points
points

Health and nutrition targets:
4.
All your pupils/students are well nourished.
(Please check)
Less than 70%

70-80%
81-90%
91-100%
Poor
Fair
Good
Outstanding
5.
All your pupils/students are healthy.
(Please check)
Less than 75%

75-80%
81-90%
91-100%
Poor
Fair
Good
Outstanding
0
1
2
3
point
point
points
points
0
1
2
3
point
point
points
points

6.
All your pupils/students have good dental health.
(Please check)
Less than 75%

75-80%
81-90%
91-100%
Poor
Fair
Good
Outstanding
How our school scored

On these pages, you will tally your scores in the two assessment categories.
To rate yourself for Action Items done (pages __), assign the following points to your
colored hearts:
Blue heartPurple heartRed heart Uncolored heart-
one (1) point

two (2) points
three (3) points
no (0) point
Now add up those points.

Action Items / Goals
1.
2.
3.
4.
5.
6.
7.
Enter and add
1.
2.
Colored
Hearts
Points
Encourage childrens participation in

school and community
Enhance childrens health and well-being
Guarantee safe and protective spaces for
children
Encourage enrollment and completion
Ensure childrens high academic
achievement and success
Raise teachers morale and motivation
Mobilize community support for
education
SCORE
up your scores for Accomplishing Specific Targets (pages __) here.
Progress toward specific targets
All school-age children in your community are
served by the school (ages 5-11 in ES, 12-15 in
JHS, 16-17 in SHS).
All children in your school who enrolled in Kinder
Points
six years ago finish Grade 6/ enrolled in Grade 7
three years ago finish Grade 10/ enrolled in
Grade 11 finish Grade 12.
3. All your Grade 6 pupils/Grade 10/Grade 12
students pass the division, regional, or national
tests or assessments.
4. All your pupils are well nourished.
5. All your pupils are healthy.
6. All your pupils have good dental health.
SCORE
Now, tally your scores in the two categories.

Action Items / Goals
Progress toward Targets
TOTAL SCORE
So, is your school Child-friendly?

If you got a total of at least 25 points but lower than 30 points, you are a CHILDFRIENDLY SCHOOL!
If you got at least 30 points but lower that 35 points, you are an OUTSTANDING
CHILD-FRIENDLY SCHOOL!!
If you got 35 points or higher, you are indeed a VERY OUTSTANDING CHILD-FRIENDLY
SCHOOL!!!
To all of you who made it, CONGRATULATIONS!!! To those who didnt, you can try to
do better next school year.
Now make sure that you do this every school year to see if you are keeping with or
improving your performance.
Thank you for answering this little test. Until next time when we include other action
items and targets in our list! Becoming a Child-friendly School is easy, dont you
agree?
(name of your school)

is a
CHILD-FRIENDLY SCHOOL!!!
Annex2BChildProtectionPolicy
ImplementationChecklist
`
School-Based Child Protection/Anti-Bullying Policy Implementation

Checklist
Name of School: _______________________________________
Address: ______________________________________________
District/Division/Region: __________________________________
This checklist is designed to monitor and evaluate the compliance of the
school/s in the implementation of DepEd Order No. 40, s. 2012 and DepEd
Order No. 55, s. 2013.
Tick the appropriate box that corresponds to your observation.
P Present or In Place
A Absent or Not In Place
Findings will be based simply on the presence or absence of the requirement
as stated in each item and shall be the basis for a plan of action by the
school and the Division Office.
P
A
The school has a written school-based child protection and/or anti-bullying
policies.
There is a code of conduct incorporated in the school-based child protection or
anti-bullying policy for the following:
a. Students
b. School Administrators
c. Non-Teaching Personnel (guards, maintenance, etc.)
d. Teachers
e. Visitors (Parents, alumni etc.)
f. Off-Campus activities such as field trip, camping etc.
The code of conduct has specific provisions to address potential risks to students
such as:
a. Disregarding abusive situation or behavior against children;
b. Employing children as house helper or asking students to care for
teachers children while in school;
c. Relating with children in private for personal matters like student-teacher
as text mates or face book friends;
d. Going out with students after school such as watching movies;
e. Using green jokes or jokes with double meaning in the class; and
f. Cultural Beliefs (marrying children because it is acceptable based on ones
culture/religion, amicable settlement on child abuse cases).
Promotion or information dissemination of the school-based child protection
and/or anti-bullying policies is done during school opening for:
Instruction:
1.
2.
3.
4.
5.
6.
7.
8.
Students
Teachers
Non-Teaching personnel
Parents
There are written procedures to guide in conducting disciplinary proceedings in
cases of offenses committed by pupils, students, or learners.
The school has adopted a conflict resolution mechanism that respects the rights
of indigenous peoples, provided that they conform to childs rights and the
Department issuances on child protection.
There is an established system for identifying students who may be suffering from
significant harm based on physical, emotional, or behavioral signs.
Has developed and implemented a school-based referral and monitoring system
Annex2BChildProtectionPolicy
ImplementationChecklist
`
to address child abuse and bullying cases.
9. There is an existing record of all proceedings related to bullying and child abuse
cases using the Intake Sheet (Annex B of DO 40, s. 2012 or Appendix B or DO
18, s. 2015) as appropriate.
10. Records related to complex cases of child abuse and bullying using the Intake
Sheets (Annex A of DO 40, s. 2012 or Appendix B of DO 18, s. 2015) are wellkept and separate from simple cases.
11. The school has submitted its consolidated reports on bullying and child abuse
cases to the Division Office a week after the opening of each school year.
12. Has mapped out available resources in their community for possible linkages or
networking for cases needing referrals etc.
13. Has an active coordination with WCPD, DSWD, and other government and NonGovernment Organizations (NGO).
14. Has a clear policy on the use of positive and non-violent discipline for children.
15. There is an organized Child Protection Committee (CPC) in the school.
16. There is an annual capacity building activities for the members of the CPC:
Guidance Counselor/Designated Guidance Teacher
Representative of the Students
Representative of the Parents
Representative of the Barangay
Representative of the Teachers

17. The CPC is meeting regularly to discuss appropriate interventions and/or
responses to school problems on bullying and child abuse cases and other
concerns.
18. The school with its CPC has initiated information dissemination programs and
organized activities for the protection of children from abuse, exploitation,
violence, harm, and bullying.
19. There is a strong student participation in the promotion of child protection and
anti-bullying policies of the school.
20. There is a feedback mechanism in the school to monitor the implementation of
the Child Protection and/or Anti-Bullying policies.
(Total Number of P and A multiplied the total number of items divided by 100)
Overall Scores
General Description:
Recommendation:
Prepared by:
_______________________________
Signature over Printed Name
________________________
Designation
__________________
Date
Received by:
______________________________
Signature over Printed Name
_________________________
Designation
__________________
Date
ANNEX2CStudentledSchool
WatchingandHazardMapping
Student-led School Watching and Hazard Mapping

(Lifted from DO. No. 23 s. 2015)
PROCEDURES
A. Organizing and Preparing the School Watching Team
The school head shall designate a moderator to facilitate a student-led school watching
and hazard mapping activity. The moderator is preferably a DRRM-trained school
personnel who is familiar with the hazards and risks in the school or anyone who has
previous/current involvement in any DRRM activity.
The School Watching Team (SWT) should compromise of at least 10 members. For
medium and big schools, organizing various students organizations and/or student
leaders for a school watching activity is preferred to maximize engagement. For very
small schools (i.e. with less than five classes), teachers could integrate school
watching in their respective lessons as an outdoor activity. For very big schools, more
than one team could be organized to ensure that all grade levels, sections, and groups
are represented.
The Supreme Student/Pupil Government (SSG/SPG) shall aid in the identification of

SWT members. The team members could be student leaders of youth clubs, academic
and/or non-academic clubs such as boy/girl scouts, Red Cross, or representatives from
various grade levels and/or sections.
The moderator is encouraged to redesign the process, if necessary, to ensure

appropriateness to the composition of the SWT. Preferably SSG/SPG shall also
participate in this activity.
It is important that the moderator presents the guidelines in the language that the
SWT is most familiar and comfortable with.
The moderator could prepare a timeline on the conduct of this activity to ensure that
this will not disrupt regular school activities and/or classes of SWT members.
The moderator will prepare the route for the school watching, designate stops and
provide a School Watching Checklist (see attached) to Team members for guidance
in the observation of hazards.
Designate a start and end point for the school watching activity.
The moderator shall orient the SSG/SPG on school watching and hazard mapping
before convening the SWT.
B. School Watching and Hazard Mapping
The moderator should ensure that all SWT members have a pen and notebook for note
taking during the school watch.
The moderator shall orient the SWT on the background and purpose of this activity,
and level-off with the Team on the conduct of this activity.
Walk through each building, classroom, office, laboratory, workshop, play area,
garden, and any open area of the school.
At each point, give a 3-5-minute stop for the Team to observe and take down notes in
every building, classroom, office, laboratory, workshop, play area, garden, and any
open area.
Use the School Watching Checklist as a basic guide in identifying hazard factors and/or
at risk areas in the school. The Team members are encouraged to add other risk
factors based on their observation, experience, and appreciation of the condition of the
school environment/facilities.
After walking around the school premises, the moderator will facilitate the processing
of the information noted by the SWT.
Then, materials such as cartolina, pens, crayons, coloured papers or any drawing
material will be distributed to the SWT to map and plot the identified hazards and/or
risk areas in the school.
Allow the SWT to discuss the plotted hazard areas in the map to enhance the initially
placed markings.
Finalize the hazard map based on the SWT discussion and prepare for a presentation
to the School-Community Planning Team (SPT).
School Watching Checklist
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
Broken window
Slippery pathway
Blocked corridor
Heavy objects mounted on top of
cabinets/shelves
Flooded area
Busted plugs/light bulbs/electrical
facilities
Exposed electrical wires
Protruding nails in chairs and
tables
Broken door knobs
Warning sign: Slippery
pathways/corridors
Plants mounted on the building
railings
Flooding
Exposed chemicals and liquids
Lack/absence of storage for
equipment
Unlabeled chemicals
Dripping ceiling
Open pit
Stagnant water
Unpruned trees/bushes/shrubs
Open/clogged canals
No ramps for elevated school
buildings or other facilities
Swing-in doors
F Broken/dilapidated ceiling
F Open/incomplete perimeter fence
F Presence of stray animals inside
the school campus
F Presence of electrical
post/transformer near or within
the school perimeter
F No system of release to parents
during emergencies
F No posted emergency hotlines
around the school
F Garbage area (segregation of
biodegradable and nonbiodegradable)
F Detached or peeled off GI sheet
F Broken toilet bowl and/or sinks
F Broken chairs/desks/tables
F Blocked/no emergency exits
F Unmounted cabinets/shelves
F Medical kits in every classrooms
F Bells/alarms
F Condemnable building (i.e. very
old structure, collapsing building
and/or prominent cracks on
classroom walls)
F Others (List as many as possible)
ANNEX3GapAnalysisTemplate

GAP ANALYSIS TEMPLATE
REGION: ___________________________________
DIVISION: __________________________________
DISTRICT: __________________________________
BARANGAY: _________________________________
SCHOOL: ___________________________________
Instruction: Use the matrix on the next page as a guide in assessing the gap between your Division Targets (A) and school performance (B). In particular,
you can fill out the matrix by answering the following questions for each Division Target:
B1. Data needed What data do we need to assess our school performance against this Division Target?
B2. Currently contributing Is our current school performance contributing to the attainment of this Division Target? How is it contributing or not
contributing? Explain.
B3. Inhibiting Factors If contributing, what are the factors that prevent us from contributing further to this Division Target? If not contributing, what are the
factors that prevent us from contributing to this Division Target? Include the most pressing needs or problems from available data.
B4. Projects implemented What school projects being implemented are geared towards the attainment of this Division Target? If no such projects are being
implemented, leave it blank.
B5. Groups that require attention Are there groups in our school that require specific attention concerning the attainment of this Division Target? (e.g.,
considering gender, socio-economic status, ethnicity).
________________________________
DATE ACCOMPLISHED
ANNEX3GapAnalysisTemplate
B. SCHOOL PERFORMANCE
A. DIVISION TARGETS
Example 1. Zero Dropout
Example 2. Attain basic

literacy by Grade 3
B1. DATA
NEEDED
1. Dropout rates
over the
previous three
years
2. Reasons for
dropping out
Basic literacy
rates by grade
level over the
past three years
B2. CURRENTLY CONTRIBUTING

YES/NO
No
Yes
B5. GROUPS
THAT REQUIRE
ATTENTION
B3. INHIBITING FACTORS
B4. PROJECTS
IMPLEMENTED
Dropout rates over

the last three years
have been greater
than 2%.
High dropout rates due to

the following:
- financial matters
- health problems
- child labor
1. New strategy on
attendance monitoring
2. Teacher counseling
of students
Disadvantaged
students
All students over the

past three years have
attained basic literacy
by Grade 3.
Basic literacy can be

attained earlier (e.g., by
Grade 1):
- focusing on the male
students in Grades 1
and 2 that fall behind
- determining the reasons
why male students in
Grades 1 and 2 fall
behind
Oplan Tutok Basa
Male students
EXPLANATION
ANNEX4IdentifyingPriorityImprovementAreas

IDENTIFY PRIORITY IMPROVEMENT AREAS
Instruction: Using the matrix on the next page, please rate each improvement area on five criteria using a 5-point scale as described below.
Criteria
Strategic
Importance
Urgency
Magnitude
Feasibility
Description
The number of other areas that will benefit when the
improvement area is addressed
The urgency or need to improve the area as soon as possible
The number of learners that will benefit when the improvement
area is addressed
The degree to which the improvement area is within the
schools mandate and control
Afterwards, compute the average rating of each improvement area and interpret the results as follows:
4.5
3.5
2.5
1.5
1.0
Average Rating
5.0
4.49
3.49
2.49
1.49
Interpretation
Very High Priority
High Priority
Moderate Priority
Low Priority
Very Low Priority
Scale
5
4
3
2
1
Very High
High
Moderate
Low
Very Low
ANNEX4IdentifyingPriorityImprovementAreas
Improvement Areas
Strategic Importance
Urgency
Magnitude
Feasibility
ANNEX5PlanningWorksheet

PLANNING WORKSHEET
Instruction: For each priority improvement area, write the general objectives and root causes
using the root cause diagram as reference. Afterwards, identify the year when the root cause will
be addressed.
PRIORITY
IMPROVEMENT AREAS
GENERAL
OBJECTIVE/S
ROOT CAUSE/S
TIME FRAME
SY___
SY___
SY___
ANNEX6GuidelinesinListeningtoVoiceof
LearnersandOtherStakeholders
GUIDELINES IN LISTENING TO THE VOICE OF THE

LEARNERS AND OTHER STAKEHOLDERS
(based on the School Improvement Project Learning Guide)
Different types of stakeholders have different needs that they want to satisfy. It is important to
understand stakeholder differences in order to satisfy their different needs.
FACILITATING AND PROBING
It is critical to have the stakeholders themselves help in identifying their own needs. When
stakeholders tell us in their own words what their needs or issues are, we may be able to pick up
new ideas and acquire a deeper understanding of their situation.
Stakeholders have different ways of saying what they need. We have to learn how to scrutinize
and understand what they truly mean. The real needs of the stakeholders may have to be inferred
or extracted from what they actually say during interviews. While they may identify the things
they need, it is critical to determine why they need these things.
Oftentimes, stakeholders are unable to directly voice out what they need or want. As such, it is
important to ask follow-up questions to identify stakeholders needs that are important to them. In
terms of gathering qualitative data on your identified priority improvement area, your learners and
other stakeholders should also be asked about interventions done by teachers or the school to
address their existing problem.
NEEDS AND WANTS

When gathering the voice of our stakeholders, we must be careful in determining whether
something is a need or a want. Needs are what stakeholders expect to receive from a concept or
service. Wants are preferences of a stakeholder on how to receive a concept or service. Needs are
more likely common across our stakeholders. Wants may vary from stakeholder to stakeholder
even if they share the same needs. We have to make sure to address the needs first before the
wants. However, wants are important to create a balance on what we deliver and how we deliver
our service to our stakeholders.
DATA GATHERING TOOLS

There are different tools that can be used in gathering the voice of the learners and other
stakeholders. The most common way is by conducting interviews or Focus Group Discussions
(FGDs). It is critical to allow our stakeholders to elaborate on their responses in order to infer the
specific needs that are critical for them. After gathering data through interviews, we can conduct
surveys to quantify and verify the responses from the interviews. In most cases, tools need to be
used in combination.
Interview questions should be open-ended. When necessary, follow-up the questions to delve
further into the stakeholder issues. In such cases, we should allow the stakeholders to talk. We
must avoid biased, leading, or loaded questions. Our questions should be clear, and the way we
word the questions should not be ambiguous.
PROCESSING
How do we analyze the responses of the learners and other stakeholders? We have to transcribe
the learners and other stakeholders responses verbatim, or word for word. The use of their own
language is important. We have to read through these interview transcriptions and highlight any
statements that you think are relevant to our PIA. It might be good to group their responses to
help you classify their needs, issues, or suggestions.
ANNEX7WalktheProcessGuidelines
Walk the Process Guidelines
How to Create Flowcharts?
A flowchart shows the relationship between inputs, activities, and outputs that constitute a
process. When creating a flowchart, people who are involved in the process can work as a
group to have multiple viewpoints. For example, if you want to look into the parentteacher dialogue process, walk the process with Grade 6 parents and teachers. Let them
create the process flowchart with you because they are the ones who are involved in the
process (see flowchart at the next page). The following guidelines should help you in
walking the process with them:
1. Brainstorm
-
Initially, it is more beneficial to brainstorm or think of the inputs, activities,

and outputs that constitute a process rather than to conduct interviews or
more hands-on approaches to identify process elements. This will provide you
with the big picture of the process and this can also serve as your reference
when validating the process map through interviews and, ultimately, direct
observations.
For brainstorming, it is better to use flipchart and self-stick notes. You can
easily write down ideas on stick notes as soon as it is said and post it on the
flipchart. The group can then give immediate feedback. If there will be
corrections, you can easily move the stick notes and proceed with the
discussion.
Walk the process from the very start. Then, think of each activity that happens
as you move along the process. In your flowchart, arrange these activities in
sequence using appropriate flowchart symbols. Be consistent in the direction
flow: time should always flow from top to bottom, or from left to right.
The flowchart/s should map what is really happening in the process. However,
process maps can also be used/viewed in different perspectives:
o
o
o
What you think the process is the teams perspective of what is

happening in the process
What the process really is what is actually happening in the process,
validated through interviews and direct observations
What the process should be the actual future state of the process
based on learners or stakeholders requirements
But remember to do these separately from each other. Do not combine

elements of what you think a process is and what the process should be. Each
one should have a different process map. For now, you will only have a map of
the first one (what you think the process is).
-
If the team is having difficulties in mapping their process, it could mean that
the sequence of their process is unclear or is undefined. An unclear or
undefined process usually results in inconsistent performance (e.g. some
teachers in the grade level have very good documentation of parent and
teacher dialogues while others do not this inconsistency affects the
performance of the whole grade level).
2. Conduct interviews
-
Interviews can be conducted 1) to identify missing elements of the process

(including decision points) and 2) to validate the elements conceived during
brainstorming.
You should interview the people that are involved in the process as necessary,
especially if there are unclear or undefined elements in the process. For
example, in the Mathematical Periodical Test process, checking and recording
ANNEX7WalktheProcessGuidelines
the test scores are activities that the teacher may perform at home. Instead of
directly observing the teacher, you can verify these elements by asking the
teachers if they do these at home, for how long, producing what output, what
problems they encounter, what other related activities they do, etc.
3. Directly observe the process
-
Direct observations allow you to determine what the process really is from
what you think the process is. This allows you to check for missing elements
and, more importantly, to validate the elements identified during
brainstorming and interviews.
This step is especially important when you identify storm clouds, or problems
arising in specific activities in the process. Storm clouds have to be observable,
measurable, and specific.
SAMPLE FLOWCHART
A. Parent-teacher Dialogue Flowchart
Start
PTD during Card

Giving
YES
Adviser
Prepares Forms 1 and 2
Check Attendance:
Form 1
Inform Parents
(Verbal)
Identify SARDO
Parents
Arrive?
NO
End
Drop
Or
Home Visit
End
ANNEX8RootCauseAnalysisOverview
Root Cause Analysis Overview
1.
2.
Steps
Synthesize
identified possible
root causes
Prioritize root
causes
What you will need

9 School and
community data
9 Flowchart of the
school processes
relevant to each
PIA
9 Documentation
from FGDs,
interviews or home
visits
9 Step 1 Output
Tools
Any of the following:
Fishbone Diagram
Why-why
Diagram
Problem Tree
Outputs
A diagram showing
the possible root
causes for each PIA
Prioritization Rubrics
List of priority root

causes for each Area
of Focus
STEP 1
In this step, we will identify the root causes of each area of focus. The root cause is the
deepest underlying cause of problems within any process. This process of identification is
important because the solutions to be formulated depend on the correct diagnosis of the root
causes. Kindly take note that there are two (2) different causes, namely:
a.
b.
Direct Cause a cause that directly affects an event or condition. Example:

Fever causes Absenteeism. This type of cause is what we want to address.
Indirect Cause a cause that affects the direct cause which by itself is not
sufficient to affect the event or condition. Example: Poverty contributes to
high malnutrition.
The usual approach to problem solving used by many is to come up with solutions based on
preconceived ideas and assumptions about the existence of the problem. Solutions may
temporarily provide improvement but the problem eventually resurfaces since the root cause
was not properly addressed.
Thus, the root cause analysis approach is necessary in
meaningfully addressing the problem.
Root Cause Analysis is a structured and thorough review of the problem designed to identify
and verify what is causing the problem. Performing Root Cause Analysis requires transparency
and no predetermined assumptions. Otherwise, it may lead you to ignore the real causes of the
problem.
Once you have analyzed the performance indicators, school processes, and interviews with
learners and stakeholders, you now have a validated list of root causes. Congratulations! Once
the root causes are identified, we organize these causes into a diagram. We suggest that you
only use one tool to make the diagram.
Sample problem:
A school wants to determine the root causes of their low performance in Grade 3 NAT. Below
are examples of the application of the various suggested tools:
1. Fishbone Diagram
2. Why-why Diagram
Becauseteachingandlearning
experienceisnotengaging
Becausestudentsaresick
Becausestudentsarealways
absent
Becauseofcontaminatedwater
3. Problem Tree
STEP 2
You can now synthesize these root causes to help you decide which root cause to prioritize and
address. We suggest two techniques to synthesize the root causes.
Tallying
This technique is the simplest and is easily understood by stakeholders. The synthesis can be
done by counting the frequency of occurrence of a root cause. A high frequency count is a sign
that there is high prevalence of the root cause.
Triangulation
The Triangulation Technique can be used alone or together with Tallying. In Triangulation, we
take advantage of different sources of data to support validity of the root causes, if three or
more data sources (e.g. EBEIS, Interview with the Child, FGD with Parents) identify the cause
as direct, then we have confidence that this cause is the possible cause of the area of focus.
Please take note that you do not have to repeat the data analysis, interview, and FGD for this
technique.
Also, you can also use the checklist below to help you prioritize a root cause:
Checklist
o
o
o
o
o
Is the root cause within your

control?
Does the root cause cut across
different PIAs?
Does solving the root cause
result to school-wide
improvement?
Do you have enough resources
to address the root cause?
Is there sufficient time to think
about the solution of the root
cause?
If your answer is yes, you

should probably prioritize
this root cause.
ANNEX9ProjectWorkPlanandBudgetMatrix
Project Title:
_______________________________________________________________
Problem Statement:
_______________________________________________________________
Project Objective Statement:
_______________________________________________________________
Root Cause:
_______________________________________________________________
Project Work Plan and Budget Matrix
Activity
Note:
Output
Date of
Implementation
Person
Responsible
Please record also the date of monitoring per project

Please attach this form to the AIP template
Budget
Budget Source
ANNEX10AnnualImplementationPlanTemplate
ANNUAL IMPLEMENTATION PLAN

SCHOOL YEAR ________
Instruction: List down the activities that are required in each school year to implement the school improvement projects.
Indicated for every activity are the schedule and venue, budget, and the person(s) responsible.
SCHOOL
IMPROVEMENT
PROJECT TITLE
PROJECT
OBJECTIVE
OUTPUT FOR
THE YEAR
NOTE: You may add rows when necessary
ACTIVITIES
PERSON(S)
RESPONSIBLE
SCHEDULE/
VENUE
BUDGET
PER
ACTIVITY
BUDGET
SOURCE
ANNEX11SRCSummaryofInformation
School Profile
1. Enrolment
2. Health and
nutritional status
Description
Total number of
learners enrolled
o By gender
o Last 3 years
3. Learners
materials*
Number of learners
who are severely
wasted/wasted
By gender
For every key stage
(K-3, 4-6, JHS, SHS)
Current year
The count of
shortages/excess learners
materials per grade level
based on what the
students are using during
the School Year
Only subjects which
have shortage/excess
learners materials will be
listed per grade level
Current year
Remarks
Optional:
If the school has
special programs, they
can also present in a
separate graph the
enrolment number of
the different types of
learners by program
(e.g. SPED, ADM, ALS,
IPEd, ALIVE) of the
current year schools
can show the total for
each type of learner
No. of severely
wasted or wasted
Period of
Reporting
Mid-year
(BoSY data)
Year-end
(EoSY data)
Data Presentation
Stacked bar graph by gender
per year
For types of learners, a pie
graph can be used
Data Source/Forms
SF-1: School Register;
EBEIS
Year-End data can be a

comparison with the Mid-Year
data (line on bar graph)
Mid-year
Year-end
Stacked bar graph by gender

per key stage
Nutritional Status Report
Year-end
Table per grade level that shows

the number of shortage/excess
learners materials (by subject)
SF-3: Books Issued and

Returned; Physical Count
of Inventories
4. Teachers
professional
development*
Number of teachers
who attended
training/further studies
By kind/type of
professional development
(e.g. ICT, Further studies,
INSET, LAC, etc)
Current year
Mid-year
Year-end
Bar graph by kind/type of

professional development
Accomplishment report
5. Funding sources*
Funding amount and

sources (MOOE, LGU,
canteen, donors, etc.)
Current year
Mid-year
Year-end
Pie graph by funding source
Financial reports;
Monthly liquidation
reports
Mid-year
Year-end
Table
Accomplishment report
6. School awards
and recognitions*
Top 3 awards/
recognition from awardgiving bodies duly
recognized by DepEd
Listing by title, awardgiving body, level (school,
division, regional,
national, international)
Categorized into
student, teacher, school
head, and school awards
Current year
*Data not found in the EBEIS
Performance
Indicators
ACCESS
7. Number and
rate of dropouts
by cause
QUALITY
8. Percentage of
learners who
completed the
School Year
(Promotion Rate)
Description
Remarks
Period of
Reporting
Data Presentation
Data Source/Forms
Count and percentage of learners who

do not finish a particular grade level. (It
does not capture learners who finish a
grade level but do not enrol in the next
grade level the following school year)
Look at the five (5) major causes of
dropout in the school
Last 3 years
Year-end
Stacked bar graph by

cause per year;
percentage can be
shown through a line
graph over the bar
graph
SF-4: Monthly
Learners Movement
and Attendance; SF-2:
Daily Attendance
Report of Learners;
EBEIS
Percentage of learners who completed

the school year
Number of promoted learners over
number of total learners x 100
Per grade level
Current year
Year-end
Bar graph
EBEIS: Enrolment
data; SF-6:
Summarized Report on
Promotion and Level of
Proficiency
Year-end
Bar graph by MPS of

each subject
Report from NETRC
Mid-year
Year-end
Bar graphs showing

oral and silent
reading results (one
for English and
Filipino)
Philippine Informal
Reading Inventory
(PHIL-IRI); McCallCrab Reading
Comprehension
Examination or its
equivalent
9. National
Achievement Test
(NAT) by Mean
Percentage Score
(MPS)
MPS per subject

Grade 6/10 results for complete
schools
Grade 3/8 results for incomplete
schools
Current year
10. Literacy level
Total number of learners who are in

the frustration, instructional, and
independent levels for English and
Filipino (oral and silent reading)
Should show pre and post test results
If PHIL-IRI is used, will cover grades
2-6 only
Current year
In the absence of
NAT scores, school can
use the School
Readiness Year-End
Assessment (SReYA) in
Elementary OR the
general average of
pupils in the highest
grade level offering
In the absence of a
tool to measure
literacy, schools can
use PHIL-IRI results or
any existing tool to
measure literacy
GOVERNANCE
11. School-Based
Management
Assessment Level
12. Child-Friendly
School Survey
result*
13. Stakeholders
participation*
School level based on SBM

Assessment
Use SBM Assessment
Year-end
Survey to be accomplished by the

School Planning Team
Based on CFSS point system:
o 25-29 points: Child-Friendly School
o 30-34 points: Outstanding ChildFriendly School
o 35 and above points: Very
Outstanding Child-Friendly School
Current year
There will be two (2) data sets:
1. Percentage (number of
attendees over those invited) of
parents/guardians and other
stakeholders who attend during:
o Co-curricular activities
(Science month, Reading
month, contests, etc.)
o Extra-curricular activities
(Boy Scouts, Brigada
Eskwela, sports fests, etc.)
o Meetings and Assemblies
(SIP, CI, General PTA, etc.)
Current year
2. Total contribution (in kind, manhours, etc.) of stakeholders
which are accounted
Current year
By reporting period (Midyear and Year-end)
Use Child-Friendly
School Self-Assessment
Guide
Year-end
Mid-year
Year-end
SBM Level and its

corresponding
qualitative
interpretation
Points and status
For percentage:
stacked bar graph by
activity (cocurricular, extracurricular, meetings/
assemblies) per
stakeholder
For total
contribution: stacked
bar graph by type of
contribution per
reporting period, with
total
SBM Assessment
Child-Friendly School
Self-Assessment
Attendance sheets;
DepEd order 18:
School Calendar
14. LearnerTeacher ratio
15. LearnerClassroom ratio
16. LearnerToilet ratio
17. Learner-Seat
ratio
Comparison of the actual ratio of

learners to teachers against the standard:
o Kinder (25:1)
o Grades 1 & 2 (40:1)
o Grades 3 to 10 (45:1)
o SHS (40:1)
Per grade level
Current year
learners to classrooms against the
standard:
o Kinder (25:1)
o Grades 1 & 2 (40:1)
o Grades 3 to 10 (45:1)
o SHS (40:1)
Per grade level
Current year

learners to functional toilets against
standards (50:1)
Total number
By gender
Current year
learners to seats against the standard
(1:1)
Total number
Current year
Year-end
Ratio per grade level

shown as bar graph;
Standard can be
shown as line graph
over the bar graph
SF-7: School Personnel

Assignment List and
Basic Profile; SF-1:
School Register; EBEIS
Year-end
Ratio per grade level

shown as bar graph;
EBEIS: Facilities and

Structures
Standard can be
shown as line graph
over the bar graph
Year-end
Line graph
EBEIS: Facilities and

Structures
Year-end
Line graph
Consolidated Report on
Desk/Armchairs for ES
and SS; EBEIS
Note: CFS Child-Friendly School (The Child-Friendly School Assessment was made by UNICEF. The concept for establishing a Child-Friendly School System (CFSS) in the
Philippines was introduced in 1999 and is currently being reviewed so it can be utilized/integrated in school planning, monitoring and evaluation).
SF School Forms
Status of School
Projects
18. Status of Annual
Implementation Plan
(AIP)/Continuous
Improvement (CI)
Projects*
19. Other stakeholders

accomplishments*
Description
Remarks
The progress of CI projects

Data sets may differ depending
on what the school wants to present
Current year
The school will decide

which major projects to
put in the SRC but our
recommendation is to
report the top 3 priority
projects
Include the report on
baseline, and also the
endline when applicable
The school may
choose the top 3
stakeholder
accomplishments/initiati
ves/activities
Reports done by other

stakeholders on their
initiatives/activities independent
from the PIA/CI projects (e.g.
activities of the SGC, SPG/SSG,
etc.)
Data sets may differ depending
on the initiatives/activities of the
stakeholders
Current year
Period of
Reporting
Mid-year
Year-end
Mid-year
Year-end
Data Presentation
Graphs may differ
Graphs may differ
Data Source/Forms
Annex12ASRCTemplate(Basic)
Name of School:
Address:
School Head:
Contact Number:
Email Address:
School ID:
InsertPictureofLearnersdoingschoolactivities
1|P a g e
School Profile
1.
Enrollment
EnrollmentbyGender
800
700
600
500
Female
500
300
315
250
252
SY2011
SY2012
400
Male
300
200
100
200
0
SY2010
Writeinterpretationofthedata.
2.
Health and nutritional status
Numberoflearners byhealthstatus,SY2013
5
34
Kinder toGrade3
10
20
50
1
20
4
11
100
75
50
20
10
4
7
Male
Female
Severlywasted
10
5
Male
Wasted
2|P a g e
Grades46
Normal
Overweight
4
2
Female
Obese
3.
Learners materials
Excess
Shortage
Subject
English 3
Mathematics 5
Science 6
Textbook
Number
Books
Tables
Chairs
Library
Computer
Computers
Science
Equipment*
*Please enumerate existing science equipment in school.
4.
Teachers professional development
Numberofteachersattendedtraining,
SY2013
15
15
10
ICT
LAC
3|P a g e
K12
SBM
Others
5.
Funding sources
SourcesofSchoolFunding,SY2013
10,000
15,000
MOOE
100,000
Canteen
LGUs
50,000
Donors
500,000
Others
6.
School awards and recognitions
Title of Award
Award Giving Body
Best Performing
School
Over-all Champion
in Sports Contest
Hall of Famer
Brigada Eskwela
Awardee
4|P a g e
Division Office of Ilocos

Sur
Vigan City LGU
Level
(International,
National, Region,
Division or School
level)
Division
Category of
Awardee
(Student, Teacher,
School Head,
School)
School
Division
Student
DepEd Central Office
National
School
Performance Indicators
Access
7.
Number and rate of dropouts by cause
Numberofdropoutby
cause
DropoutRate
5%
Armedconflict
FamilyProblem
2
2
1
5
SY2010
1
1
1
1
SY2011
SY2012
Lackofallowance
2%
DistancetoSchool
1.50%
Sickness
SY2010
SY2011
Quality
8.
Percentage of learners who completed the School Year (Promotion Rate)
PromotionRate,SY2013
100%
100%
Grade1
5|P a g e
SY2012
9.
National Achievement Test (NAT) by Mean Percentage Score (MPS)
NATresultsbysubject,2013
Grade6
88.48
70.51
77.11
76.72
Filipino
Makabayan
68.84
English
Science
Mathematics
10.
Literacy level
Numberoflearners byliteracylevel,SY2013
Filipino
English
50
50
40
55
50
70
30
Pretest
15
20
Posttest
Pretest
Frustration
6|P a g e
50
55
Instructional
Independent
Posttest
Governance
11.
School-Based Management Assessment Level
SBMLevel
I
12.
QualitativeInterpretation:
Developing
Child-Friendly School Survey result
CFSSPoints:
33
7|P a g e
QualitativeInterpretation:
Outstanding
Stakeholders'AttendancetoSchoolActivities,
SY2013
100%
95%
88%
85%
Cocurricular
8000
7000
6000
5000
4000
3000
2000
1000
0
Extracurricular
Meetings
StakeholdersContribution
(InPesos),SY2013
70
Cash/Inkind
60
Assemblies
Numberofvolunteerhours
50
40
30
6,000
2,000
Brigada
6,923
5,875
Contests Scouting
0
Closing
Program
Others
8|P a g e
20
10
1,200
60
35
20
17
5
Brigada Contests Scouting Closing Others

Program
A
Annex12ASSRCTemplatte(Basic)
14.
Learner-Tea
acher ratio
Le
earnerTTeacherRatio,SSY2013
60
55
50
45
40
35
30
25
20
15
10
5
0
40
0
45
50
S
Standard
58
50
35
25
Grad
de1 Grade2 Grade3 Grrade4 Grade5 Grade6
Writeeinterpretationofthedaata.
15.
Learner-Classroom ratio
o
LeaarnerCllassroom
mRatio,2013
60
55
50
45
40
35
30
25
20
15
10
5
0
S
Standard
0
40
45
58
45
50
25
Grade1 Grade2 Grade3 Grade4 Gradee5 Grade6
Writeinterpretatio
onofthedatta.
9|P a g e
50
A
Annex12ASSRCTemplatte(Basic)
16.
Learner-Toillet ratio
LearnerToiletRatio,SSY2013
3
60
50
40
30
50
20
10
0
1
Writeinterpretatio
onofthedatta.
17.
Learner-Sea
at ratio
Learne
erSeatRatio,SSY2013
1.2
1
0.8
0.6
1
0.4
0.2
0
1
WriteInterpretatio
onofthedatta.
10|P a g e
Status of School Projects
18.
Status of Continuous Improvement (CI) projects

*Presentation of Tables or Graphs depends on the School
19.
Other stakeholders accomplishments

*Presentation of Targets or Graphs depends on the School
Writeinterpretationofthedata
Certified Accurate:
_________________
School Head
___________________
Teacher Representative
_________________
PTCA President
___________________
Student Government President
11|P a g e
Annex 12B SRC Template (Advanced)
School Report Card

General Roxas Elementary School
Brgy. Roxas District, QC
School Profile
1. Enrollment
Enrollment by Gender
800
Female
700
Male
600
500
500
315
300
400
300
200
100
0
200
SY 2010
250
252
SY 2011
012
SY2012
From 2010, the number of male enrollees

have significantly increased, while the number of female enrollees have decreased. This
can be attributed to .
2. Health and nutritional status

Number of learners by health status, SY 2013
5
34
Kinder to Grade 3
Grades 4-6
10
20
50
1
20
4
11
100
75
50
20
10
4
7
Male
Female
Severely Wasted
10
5
Male
Wasted
Normal
Overweight
4
2
Female
Obese
In the primary grades, 46% (86 out

of 186) of the learners fall outside the
normal health status. On the other
hand, only 32% of Grades 4-6 students
fall outside the normal health status.
3. Learners materials
Subject
Textbook
Excess
Shortage
English 3
Mathema cs 5
Science 6
Number
Library
Books
Tables
Chairs
Computer
Computers
Science Equipment*
At the end of the school year, there was an

excess of x number of textbooks in these
subject areas: English and Mathematics.
4. Teachers professional development

In the last year, majority of the
trainings attended by our teachers were
about K to 12 and LACs.
Trainings aended by Teachers, SY 2013

15
15
10
ICT
LAC
K-12
SBM
Others
5. Funding sources
Sources of School Funding, SY 2013
10,000
100,000
50,000
500,000
MOOE
Canteen
15,000
LGUs
Donors
Others
The biggest source of school funding come from the MOOE. Other
sources are canteen fund, LGUs, and donors.
6. School awards and recognition

Title of Award
Award Giving
Body
Category of
Level
Awardee
(Internaonal,
(Student,
Naonal, Region,
Teacher, School
Division or
Head, School)
School level)
Best Performing
School
Division Oce
of Ilocos Sur
Division
School
Over-all
Champion in
Sports Contest
Vigan City LGU
Division
Student
Hall of Famer
Brigada Eskwela
Awardee
DepEd Central
Oce
Na onal
School
Performance Indicators: Access

7. Number and rate of dropouts by cause
ause
Number of drop out by cause
Armed conflict
Family Problem
Lack of allowance
Distance to School
The dropout rate of the

school decreased by 3.5%
in just 2 years. The main
cause of the dropout of the
students remain
main
to be sicknesss
Sickness
2
1
SY 2010
SY 2011
SY2012
12
ut Rate
Drop out
5%
2%
1.50%
SY 2010
SY 2011
SY2012
Performance Indicators: Quality

8. Percentage of learners who completed the School Year
Promotion Rate)
(Promotion
The promotion
rate was
successfully
maintained at 100%.
Promoon Rate, SY 2013
100%
Kinder
100%
Grade 1
Performance Indicators: Quality

9. National Achievement Test (NAT) by Mean Percentage Score
(MPS)
NAT results by subject, 2013
88.48
70.51
English
77.11
76.72
Filipino
Makabayan
68.84
Science
Mathematics
Mat
In the
t recent NAT, students
performed well in Science, Filipino,
per
and Makabayan. Interventions maybe
needed to help the students in the
nee
areas of English and Mathematics.
are
10. Literacy level

PHIL-IRI results show an improvement in the
students literacy. More students have moved
from frustration level to instructional level in
both English and Filipino.
Number of learners by literacy level, SY 2013

Filipino
English
50
50
55
40
55
50
30
Pre-test
15
20
Post-test
Pre-test
Frustration
Instructional
Independent
50
70
5
Post-test
Performance Indicators: Governance

11. School-Based Management Assessment Level
SBM Level
Qualitave
Interpretaon:
Developing
12. Child-Friendly School Survey result

CFSS Points:
Qualitave
Interpretaon:
33
Outstanding
The school got a score of 33 points in the Child-friendly school

survey, making us and Outstanding Child-Friendly School.

Stakeholders have shown notable
participation in the numerous
undertakings of the school.
Stakeholders Attendance to School Activities, SY 2013
100%
95%
88%
85%
Co-curricular
Extra-curricular
Meengs
Assemblies
Stakeholders Contribution, SY 2013

Cash/Inkind
Number of volunteer hours
Pesos
70
8,000
7,000
6,000
5,000
4,000
3,000
2,000
1,000
0
60
6,923
6,000
5,875
60
50
40
35
30
2,000
20
1,200
Brigada
Contests
20
17
10
Scoung
Closing
Program
Others
0
Brigada
Contests
Scoung
Closing
Program
Others
14. Learner-Teacher ratio
Learner- Teacher Rao, SY 2013
Except for Grades 1 & 5, all levels have a

general class size bigger than the
genera
recommended pupil-teacher ratio.
recomm
15. Learner-Classroom ratio

Except for Kinder, Grade 1,
and Grade 5, all levels have
a general class size bigger
than the recommended
pupil-classroom ratio.
This means that a lot
of classrooms are still
overcrowded.
Learner- Classroom Rao, SY 2013

60
55
50
45
40
35
30
25
20
15
10
5
0
Standard
58
50
50
45
35
40
25
Grade 1
Grade 2
Grade 3
Grade 4
Grade 5
Grade 6
16. Learner-Toilet ratio

Learner-Toilet Rao, SY 2013
60
Standard
50
40
50
30
20
10
There are enough toilets to accommodate

all students while maintaining an acceptable
cleanliness level of the bathrooms.
17. Learner-Seat ratio

Learner-Seat Rao, SY 2013
There are currently enough seats
for all our students.
1.2
1
0.8
0.6
0.4
0.2
0
Projects
18. Status of Continuous Improvement (CI) projects
The GPTA held a successful school wide

clean up drive last February.
It was attended by 125 parents and 150
students.
19. Other stakeholders accomplishments
A current reading intervention

program is being implemented
to help 15 non-readers in Grade
2 to reach their ideal reading
level.
School logo
here
Division logo
here

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