Human Resource Management and Staffing: HR Planning

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Human Resource Management and Staffing

The HRM process includes five basic activities (1) human resource planning, (2)
staffing (3) training and development, (4) performance appraisal and (5)
compensation. HR planning is designed to ensure that the personnel needs of
the organization will be constantly and appropriately met. HR planning involves
three steps: (1) forecasting manpower demand, (2) forecasting manpower supply,
and (3) human resource actions. Staffing is an integral part of the HRM process.
It is a set of activities aimed at attracting and selecting workers for the purpose of
achievement of the organization's goals.

The two basic steps involved in staffing are recruitment and selection. The
recruitment process begins with finding and attempting to attract candidates
who are suitable for filling job vacancies. The recruitment process involves five
steps: (1) performing job analysis, (2) designing job description, (3) identifying job
specification, (4) attracting a pool of recruits, and (5) selecting the best recruits.
Recruitment can be conducted internally as well as from external sources.

Internal recruitment is the process of finding potential internal candidates


(present employees) and encouraging them to apply for and/or be willing to accept
organizational positions that are vacant. External recruitment involves
attracting people from outside the organization to apply for vacant positions. There
are various sources for obtaining external job candidates. These include
advertisements, educational institutions, employment agencies, voluntary
applicants, and referrals by present employees.

Once the candidates are attracted to job positions, the management needs to find
qualified people to fill the available jobs through the selection process. The
selection process consists of seven steps: (1) preliminary screening, (2)
application blank, (3) selection tests, (4) comprehensive interviews, (5) reference
checks, (6) physical examination, and (7) making the selection. To integrate the
newly hired employees into the organization, managers must adopt a systematic
socialization process.

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